Clean and Green Commission - Regular Meeting

Going?

The meeting started. That's for Tom. Oh,

oh, okay. It's Tony.

Alright. The meeting of Keith Perry Cleaning Green Task Force is called to order at 07:04PM on 01/23/2025. And, Liza, do

you wanna do the pledge allegiance? Sure.

I pledge allegiance to the flag

of The United States Of America and to the republic for which it stands, one nation under God and indivisible with liberty and justice for all.

Hey. So,

Colleen, do you have any remote requests under EVA two four four nine? None. None. Okay. Then I guess we can go ahead and take a roll.

May I ask you to say here, please? Lucas Bates. Lights of ours. Here. Julia Chinchun. Here. Here. Gohanan Iwali. Tom Ferrera. Sandra Frost.

Here.

Douglas.

Here.

Sergei.

Present.

Alyssa Newman.

Here.

Shingal Madai? Deborah Patton? Sandhu Surroundas? It's PM. George Graham Mill? Thank you. That completes the role. K. Thank you. And exactly.

Excellent. We have the exact quorum. Perfect. 15. Okay. So public comments. The public comment section provides an opportunity to address task force on items not listed on the agenda. The task force welcomes your comments and requests that speakers present their remarks in a respectful manner within established time limits and focus on issues which directly affect the task force or are within the jurisdiction of the task force as the task force is prohibited by state law from discussing items not listed on the agenda. Your item will be taken under consideration and may be referred to staff. Are there any public comments that are on an item that are not on the agenda?

Anybody? There are none online. And none online? Okay. Then there are no presentations tonight that are scheduled, so we can move to action items for the meeting minutes for November included in our meeting packet. We maybe they needed to. They took a look at those. Are there any public comments on our last meeting minutes? Nope. And any task force member questions or comments on our previous meeting in November?

Okay. Yay. Tom's here. Alright. Should I go ahead and ask Tom too? Ask some comments about the previous meeting minute. Yeah. Do you have it closed, please? Tom, do you have any, comments for our previous meeting minutes?

Oh, from November?

No. No.

Alright. You missed the magic wand, Tom.

Oh, personally. Magic wand.

Okay. So I will entertain a motion and second to approve the meeting minutes from 11/21/2024.

Thanks.

Second.

When and then Doug second in? Thank you.

May I call your name for approval of the minutes of November? If you could please say yes, no, or abstain. Lucas Bates. Langston Bowers. Yes. Celia Chingchung. Yes. Gwen Dassi. Yes. Mohane Awali. Tom Ferreira.

Here.

Yes or No.

Oh, yeah. Sorry.

Sandra Frost?

Yes.

Bikram Gautam. Douglas Mansal?

Yes.

Sergei Melnikov? Yes. Melissa Millman? Yes. Shingle Dai? Deborah Patton? Shanu Serondas. Yes. And George Viemil.

Okay.

The next item is recommended changes to the KHCG task force. As we all know, the policy subcommittee has been meeting in November to discuss task force member feedback from our November task force meeting, subcommittee report regarding the recommended changes for KHCG to go from a task force to commission. After consideration of the pros and cons we discussed, the policy subcommittee is in favor of the change and is presenting a draft letter that was included in your packet, to the city council ad hoc committee, outlining support for the recommended change. Yeah. Hopefully, you all did get to take a look at that letter.

Task force members have will have a chance to weigh in, but first, let's call for public comments again on that.

If there's none of Yeah.

Okay. So task force members, your turn to make comments about this letter. So anybody have any comments or feedback about the letter going suggesting that we go to commission?

Just to add real quick. The dean from our city attorney's office is online if they're already making questions that the task force has Great. Through the transition.

Go ahead.

I was under the impression from our last meeting that the task force was going to be presented with the pros and cons. And then that way, the task force would then come together and based on that discussion, decide on whether or not, the members wanted to, be a task force or not. So I kinda think that we move forward quite a bit Mhmm. With a recommendation maybe without maybe having had that kind of conversation so that everybody around the table could have maybe provided some feedback based on the pros and cons that, I believe the policy, committee was gonna bring forth. Mhmm.

That was kind of what was said during the last meeting. So for instance, for me, I think it's not, you know, it's fine. I think everybody knows I'd like to be a task force. But with that said, if we were all sitting around the table and we all discussed it and we all decided based on that discussion and voted that said that we would like to be a commission, I'd be fine with that. But I feel as though we've kind of gone forward already with the recommendation, maybe not having had the conversation that would have led to the recommendation, as well as had that happened in a meeting, then the public also would be aware of the kind of thoughts and conversations and everything that might have gone into whatever decision was made.

K. I hear that. Well, I feel like I need to defer staff on that because it seems like coming from sort of the ad hoc in the city that they've already kind of, in a way, made up their mind about what's gonna happen possibly. Don't

wanna speak for the ad hoc Yeah. Committee. Yeah.

I I think He's a commonest dad. I'll come in.

Yeah. I'll just say from a staff perspective, what what we heard what I heard last month was that the the task force wanted to bring a letter that was fluid, as this one is tonight, that would consider pros and cons and ultimately work through this letter tonight to reach a point that we could make edits, changes, whatever they may be, to ultimately make a recommendation to the ad hoc that this group supports. And I think the the subcommittee was tasked with that, and I think that's the letter that we have here. So, I mean, I think this is the place for discussion. I think if and, Doug, I mean, if you have Well, I

would just say that we did prepare a list of pros and cons and really converted that into a letter? So if you look at the letter, if you reviewed the letter, the pros I mean, again, if you were writing this as strictly pros and cons, you might phrase it slightly differently. But the the pros are really one through six, and the cons are on the second page, one through two. So and then we took the pros and cons and then translated it into this to this letter. It's what we is what we did. And part of that was due to, I think, some timing. We need to get our recommendations. We kinda need to consider that or or we need to have a letter ready to go to the ad hoc because they've already delayed it once, I think.

Yeah. So, I'll comment just as an ad hoc committee member and a liaison. So I believe you all were gonna discuss this at a previous meeting. I wasn't here. I had Vosca, so I wasn't able to attend because I had another committee meeting. So from my understanding as an ad hoc committee member, we were expecting for you all to review this tonight.

Mhmm.

Okay. Yeah. Bring us an updated recommendation letter, comments. And I think you all are trying to speak as a task force together. Mhmm. One, once we get that updated letter, we'll bring it back to the committee, make any adjustments we need to make, and then that is when we'll have the the final recommendations from the committee. Yes. And then

I will add that the call from subcommittee did submit it in a, like, a list form. But because of timing, we don't have time to just review a list of pros and cons. I asked them to come back with their leadership recommendation to include their recommendation and the outline like they did with the pros and cons so that after just that you guys can edit it, adopt it, change it, modify it, whatever. But at the end of this meeting, I need to have, an action item on something that I can turn around and send to the council tomorrow. Mhmm. Okay. Have a

suggestion because of it's your prerogative as chair. Okay. I would, one, ask if everyone would read the letter. Sure. You should. Did everyone have a chance

to read the letter? If they haven't had a chance to

read the letter, read it right now. Okay. And then go one through six. Okay. And then you can review the last one through two. And just go one by one.

Would everybody like to have the letter read then, and then we'll discuss a bit? That sound like a good plan. Yeah. Okay. Okay. Let's just read it. Yeah. Does anyone need a copy? Because Colleen Everything here.

You too.

Thank you.

Thank you. Okay. Regarding input to city council's ad hoc committee on commissions and task force. Dear mayor and city council members, on behalf of the Keycare Cleaning Green task force as policy subcommittee, we are writing to transmit our formal input to city council's ad hoc committee on commissions task force on whether the Keypayer Cleaning Green task force should remain a task force or transition to a new Cleaning Green commission consistent with consistent with with other appointed and advisory bodies in the city. After careful consideration and extensive discussion with staff and among task force members, the task force recommends transitioning to a new Clean and Green Commission for the following reasons.

One, the Clean and Green Commission would conduct its meetings and business similar to all other appointed advisory bodies in the city, leading to potential cost savings and efficiencies and enhanced meeting decorum. Two term limits, 2.5 terms, ten years with grandfathering for existing task force members would increase turnover on the commission, which would infuse it with new members' energy and ideas. Three, term limits for the chair, one year with possible reappointment for one additional year if so reelected would allow for increased leadership opportunities for all members. A, the chair would focus on running the business meetings. B, chair would also focus on community outreach to grow event participation, especially cleanups.

C, there would be increased emphasis on an importance of subcommittees and subcommittee leads to accomplish clean and green commission objectives, potentially alleviating overall rely overreliance on the chair for the successful events and outcomes. Or the Clean and Green Commission would have a similar ability as the task force to move programs and or policies forward around litter collection, q 15, item q 15, illegal dumping prevention, q 11, and community prevention preservation, excuse me, q 13 from the strategic road map. No significant change from being a task force. Five, like other city commissions, the council could appoint alternates so that vacancies could be quickly filled with interested and qualified residents. The Clean and Green Commission as the current task force requires active member participation in more than business meetings, example, cleanups, community educational events, etcetera.

Six, transitioning to a Clean and Green Commission can be a catalyst for change, specifically empowering subcommittees and subcommittee leads so that there is less reliance on the chair to sustain programs and initiatives and ensure successful outcomes. Excuse me. Sorry. Oops. Sorry.

Although these are good reasons to transition from a task force to a new Clean and Green Commission task force does have some concerns in recommending this transition. We request that the council and staff consider these when drafting the new ordinance that all commissions in the city will operate in accordance with, including the new Clean and Green Commission. One, we know the increased importance of subcommittee and subcommittee leads if the task force becomes the clean and green commission. There's some concern that subcommittee leads and or members of subcommittees may not step up as would be required, leaving a considerable amount of work to the chair and or vice chair. Our work requires more than attending monthly or nearly monthly business meetings, debating issues and voting.

We need a fully functioning team to prepare for and execute cleanups and education events, especially if our outreach efforts are successful. We respectfully request staff and council closely monitor participation and engagement of all members of the Clean and Green Commission and take steps to quickly remove members that are not actively participating and or failing to meet basic commitments. Two, we are concerned about the possible lack of ability for the Clean and Green Commission to interview and or provide input to counsel on prospective new members. A, can Clean and Green Commission leadership or other members also appointed pre interview applicants, and make recommendations to counsel. VA can counsel, consider questions drafted by the Clean and Green Commission to ask of applicants.

Although there are concerns, task force believes that benefits of transitioning to a new Clean and Green Commission outweigh these potential concerns, and task force recommends transitioning to a new Clean and Green Commission. We believe our recommendation to become a new Clean and Green Commission is in alignment with the strategic road map, reducing task force and city staff workload and increasing impact at task force cleanup events. Thank you for considering our recommendation and listening to our potential concerns. Task force. So should we we welcome this to task force comments or concerns?

Blayla, Yes. You well, you what's your concerns? I've explained my concerns. I've read it already. Mhmm. I'm sure.

I And then is this something for the attorney? Like, should we be asking questions directly of the attorney about you know, I I still am not clear what the difference is between the commission and the task force. I I'm not clear. I mean, I think this letter is really excellent, and it it outlines our concerns when we had the discussion, the small group discussion to put this Right. Together. But I yeah. So that's kinda where I would like to go since he's with us tonight. I think it's an opportunity.

Yeah. Hear that. I I guess also, yeah, that would it would be good if we maybe had some feedback on our concerns, the two concerns that we have. Is that something that as a commission, those concerns could be addressed and how? And as I mentioned, Vadim from

the city attorney's office is here. If you guys want to direct questions to to Vadim, you're you're more than welcome to.

Good evening. I think the the question I heard was to to help explain the difference between the task force and the commit, the commission. Is that is that right?

Correct. Yes.

Functionally, they're very similar. Typically typically, a task force will be created for a specific purpose in limited

time. Yours is a

little bit different in that it's a standing task force. Once you make a standing so, ordinarily, the difference is that task force that are created for a a specific specific purpose purpose with limited time are not subject to the Brown Act. Yours is because it's a standing task force. So in a way, you already act as a commission. So functionally, there wouldn't be too much of a difference.

I think this letter, pretty accurately describes the the the benefits that that could be there. Term limits, you know, term limits for the chair, term limits for, the, the people sitting in the committee met the task force members currently, the ability of the council to create, sort of general, rules for all the commissions would go into play as well. That can still happen, for you to act as a task force. I mean, you could be a remain a task force and still have term limits. So you don't necessarily have to be a committee.

I think sometimes people view, and this is not from a a a legal perspective, but sometimes people view commissions as more formal than task forces primarily because of what I described earlier on. We see task forces more often as temporary bodies created for a specific purpose. And so it you know, you could become a commission, sensory function the same way, and be viewed in a slightly different light. But that's not legally the body that you operate within as a standing task force is virtually identical to a commission. I I won't comment on your the two two concerns or in your in the letter, in the concern section, the second point of, could you interview the candidates, and could you provide answers?

I mean, I think that's that's something that you can certainly ask for of the council, but it's ultimately a council's decision. So I'm happy to answer any other questions you have if you have something specific. But in terms of commission versus task force, because of the way you currently operate, there wouldn't be much difference.

I guess one of the concerns that I heard at our last meeting in November, I think, if I was hearing correctly, that there may be things that we and you kind of already answered it, but I'm just gonna say it again, is being able to, as a commission, create programs within a clean and green commission, for instance, a, you know, program that focuses on illegal dumping. If is are we going to have more limitations to be able to create new programs within our specific commission. Would it be more difficult to do that as a commission versus a task force? I think that was one of our Yeah. A big concern of some of our members.

And if that isn't a problem, if we can create new programs, obviously, with the approval of staff and city council and everything. You know, is that gonna be any any different as a commission? Because, obviously, we do a lot. We we obviously are very active in the community and, you know, community engagement. You know, we're kinda different compared to some of the other commissions and what they do. So I guess that to me was one of the big concerns about transitioning. Yeah.

And, ultimately, you know, to answer your question, ultimately, whatever powers the city council gives you, and if you're within those powers, you can act as an entire body, or you create can within yourselves, you can create subcommittees to further the purposes of whatever it is that the city council decides that's within your purview. I don't think that would change significantly in terms of commission versus task force. Again, if if whatever you're trying to do is within the rules set forth by the city council for your commission.

Mhmm. Yep. So any program we should just review with Yep. What your tasks are. Mhmm. We have had other commissions that have done more than, like but we we did we should have conversations with your liaison and and and your staff

liaison. But

I I would say for the question regarding can certain questions be asked of when we're interviewing, that I I don't see that as a problem. So we can review that because I know that's a concern.

But I feel like it would be a similar situation where we would put together a list of questions, submit it submit it in a letter form if that's what you want. Yeah. You know, something like that.

Yeah. I believe library submitted questions when we did, like

We did that. We did. You know? Just wanted to add maybe I think more maybe a little bit more clarity about more long term projects, which I think is what you were kind

of talking about and what we talked

about before too, that if there would be enough continuity, if we had a lot of turnover in projects that took a while, just like, for instance, when the whole adopt a block, program, that took a while. That took a few years and a few things to kind of get it going and so forth and so on and time and all that. And I think we were, you know, hoping to at least think about plan as one, having some type of, you know, dumping prevention type of program. You know? And if we were to do that, you know, and I'm not saying we we could or could not.

I'm just throwing this out there as an example of maybe needing some consistency over time in order to put something like that together, then keep it going, to put it in place at some point in time. So I think that was more the concern, if such as I heard right, and I think he said right in terms of our ability to kind of, you know, keep things going and so forth.

Yeah. And I I know the thing. Yeah. You want

No. I was just, you know, adding on, and I don't know if you're you know?

It's I'm glad that and Lisa kind of incident. So in the past, we somehow say then we have a chair and vice chair and everything tied to them, but in real reality, we have subcommittee. To create subcommittee, you like to be a legal dump in some committee. For example, you can call it subcommittee. You can call it project. You will lead the project three years, four years, five years. You have ten ten years, and you can leave it for ten years. Right? Because our vision was before slightly different than it's supposed to because chair is the only person to run the meetings. And why is chair supposed to cover it for chair if chair right?

So rest of the job, if you see here, this will be done by project leads, subcommittees. How we call it? It's our internal. We just need for example, if a new project, we need to write a summary, submit it to council members. Say, guys, we want to do that. If it's line up with you, then they say yes, and then one of us will lead it. It can be you, can be me, it can be Glenn. So it's it's no limitations. Right, Doug? That's my understanding. Yeah. So it's how it is.

So, basically, Sergei, what I'm hearing you say is that it really doesn't matter who who the chair is at any given time. If we have a subcommittee that is championing Mhmm. A particular task, goal, program, that that can be headed up by who by anybody that decides to stay on the committee for up to ten years. And if that program is in place, it can also be transferred from one lead to another and continue to develop with whether the chair is there for a year or more, basically. And

because So what what we observed before, Jeff did a great job and other people, I'm sure, but they did much more than chair supposed to. Right? So we're trying to move from one person show to team efforts. Mhmm. So we're trying to spread a lot for whatever work between entire team.

And each say, you know, I like this project, then I would drop to go to Karim. Karim will help us communicate to Tat and Tom and say, guys, here what you want to do, and they tell us, like, it's not really what we have budgeting for something. But if you say go ahead, it will be great, and then we'll ask counsel if it makes sense, and we'll create this project. And then we'll put your objectives and key success criterias and the things. Right?

You just need to follow their goal of consult and be sure that we are not create more trouble for stuff. Right? Because if they don't have budgets or if they don't have something, we're not supposed to create them an issue. We're supposed to be kinda work with them and be sure that we are helping them and use it reasonably soft.

Honey, does that wait. Answer my question. Really. I'm sorry. It's okay. That's okay. No. It's okay. Go ahead. That's okay. I was

just wondering in general about, the difference in, you know, commissions and the work they do versus the work we do. And I'm again, I'm open. I'm really not mindful one or the other because I really want to do what we think is in the best interest of the task force and the people around here that make up the task force. Just, you know, like I said, I believe that we did spend quite a bit of time in the past few years, you know, going to events and things like that. And we have, I believe, some goals that we laid out in terms of the things that we wanna accomplish, priorities and things like that, that I think that we would help us move in the type of direction that I believe the council wants us to move on based on those goals that they set.

Mhmm. Right? And so the question is our ability to actually fulfill those goals and what does that look like if it looks any different between being a task force doing it and being a commission doing it. Maybe there is no difference, you know, from maybe what our attorney says. Or maybe there is.

I just wanted to bring that up as something that says that, you know, we we really want to be able to accomplish our goals on a consistent basis because we do need some consistency as we're working through these and so forth and so on. So that's really my concern, I would say, just to make sure that we can complete the goals, do the things, and on an ongoing basis. Because I think one of the things about the task force, quite frankly, that I always thought was great about the task force, was the fact that there's always these new ideas, always things that people add to it, and people bring I mean, everybody sitting around the table brings something to this task force. They bring some talent, some ideas, some different ways of approaching things and thinking about things. And having that type of energy and those thoughts around all makes it, at least a lot more, at least for me, fun.

But, you know, as we work for trying to achieve some of the things that we may do.

So So is that kind of our distinction? Like, that makes us special. Like, we're not one of the standard commissions that sets us apart, and I like I like that very much.

Tom, you have to think?

So I agree with, what was saying about getting more ideas out. I think I mentioned I probably put in number two there on the positive side. But, on on that, I think it brings in more ideas and more everything for everybody, being a commission. We're not like a stepping stool for going to a commission as one city councilman told me a long time ago. We're actually in a level playing field with all the other commissions.

Mhmm. Where it's just as important as in we bring in policies about no Styrofoam, no smoking in residential. We brought a lot of policies of a lot of things for the whole city. So being the commission also has that that sound like, oh, I wanna be part of a commission. A task force, maybe not so much, but a commission.

You

know? And then we get new fresh ideas, new people here. We barely have a quorum right now. Just think we could have a full 16 or 18 people every time we meet. And and that also helps us with more ideas, like Blythe said, and and being more active on many things for the city. It's a win win, I think. And then another question I had, I don't know, for the attorney. For and I know we have city council liaison. Andrew is here, and she always answers for us. But on the interviews, is it possible to have one person from every commission be on part of those interview process?

Like, personnel commission have one person there with city council. One person could be from the task force with the city council to interview.

Like a representative.

Like a representative. Yeah. Liaison. But for every commission

Yeah. Going forward.

Each commission would have one representative. One representative. Yeah.

Sure. For planning commission, we

do have a member of

the public that sits in for planning commission for the interviews. Mhmm. But I would like to reserve that response for legal. And then, if we need to confirm it with our committee, we can, but I would like to reserve that response. But I would I would suggest going one by one. K. Because I feel like the conversation is and I get popcorn. So if we can yeah. I think the first one is a big one because it just determines whether you're gonna be a commissioner or a task force. But, if you wanna skip to number two and see, is it the heartburn? Is it that you are you okay with with term limits for chair and just kinda knock those out? And then then they can actually help

those with an answer. Yes. Thank you. Sure. That's Good idea.

So, yeah, does anybody have any problem with the idea or comments or concerns for task force member term limits being 2.5 terms, which would equal ten years total, and then you would not be able to after that, you would not be able to renew your, membership on the task on the Clean and Green Commission. But anybody that is on the task force right now, they get grandfathered in. So starting when we if we transition to a commission in 2026, that's when your tenure starts. So all of us get to do get to be on the task force until 2036 if we want to. If I could be

in my age, it'd be okay. Yeah.

So does anybody have any concerns, or can we accept number two? And that's that's good. Think that is the same as all commissions. Yeah. Yeah. It's not any the same as all the other commissions. Okay. So

do we need to vote one?

No. No.

She was

just trying to get feedback on each item.

Yeah. If so, if there's any concerns, speak now on number two. Okay. Sounds seems like that one is okay. For number three, the chair limitation, one year with possible reappointment.

I have a question on that one. We we we put that option in there as possible reappointment for an additional year, and we discussed that at the committee. But, Again, that's kind of a legal question because I don't know if that is would if we're asking for something that would be different for our commission versus other commissions. Mhmm. And the only reason that I sort of was concerned about that one is sort of to speak to the same thing as Blayda is just with some programs and some things that we do as a task force, there is a consistency with the even though I know the chair is just supposed to run the meeting, but, you know, the chair does do outreach, and people are already approaching me about cleanups and you know?

So we are part of outreach too and having a consistent face sometimes for more than just a year. I'm just seeing it as it could be a nice option at least. I don't know if that is something that legally, the city can consider giving us that option as team member of admission, or that's just not possible. What Michael had said when you guys talked about is that if you ran uncontested Mhmm. Okay.

And nobody else wants to run, then the chair could

Could do

that. Yeah. I remember him

saying that

as I think that was one of the major changes from task force to commission Mhmm. Was that. And I fully understand. I think

we understand the idea that giving more people opportunities to be in a leadership position. I understand that too. I'm just I'm trying to, like, sort of balance in my head consistency versus opportunity and what

Is three, is that also consistent with other commissions within the city that they have term limits of one year? Mhmm. So two and three are consistent across one commission section.

But but that's, again, because the chair is to manage the meeting decorum. Right. You guys are different because

We our chair our chairmanship kind of we do a bit more than just in meetings than out in the past. So I think we're trying to

kind of rectify that.

I'm trying I'm trying to segregate it, chair from subcommittee or projects. Yeah. Understand. Do that, it's still busy. Right? So you can you can choose a project, and you can run it for ten years. No one's talking.

Got you. Okay. Yeah. That's a good point there too. So so, actually, to me, however it works out with being a commission, if if the chair gets a possibility to do an additional year, great. And I think we were saying only one additional year, and then it needs to turn over. To me, that's not a really huge concern. That's it is a concern, but it's not something that would make or break us being wanting to be a commissioner or being consistent with other city commissions. Any other comments on number three, basically?

So just another question for Sure. Verification. So the limit would be one. Mhmm. The same person could run again if that person was uncontested. Now what about the third year? What happens then? They just know.

Think we were saying that there's not an option. Like, it has to turn over by

To to somebody. Right. To somebody else.

Okay. A maximum of two years. One one chair, maximum two years. And the second year, you'd have to be voted or uncontested as the

to continue on. Okay.

Is that correct? Mhmm. When you say uncontested, that means, like, nobody else is running? Or No

one else wants to be chair.

No one wants

to be chair. Okay.

I mean, we've had I mean, there I think community services commission, they've they've people doing chair, like, four years in a

row because nobody wants it. Wanted to be chair. At the time. Yeah. Sure.

I know in in personal in personal committee, right, ranging is taking longer than year or two. Right?

Yeah. It it

Because they they they love people and face education.

Yeah. There might be Range still.

Lot of transition or people just have other commitments. They don't wanna take on additional commitment. So I guess

Yeah. The way we have it written in this letter, it's that for one additional year, if so reelected, that's a little different than uncontested because I'm seeing it as the chair could run for another year. And if they are against somebody as well, and if they're elected, they could do that second.

I I think if there's someone else that's interested in that person would be chair. I think this is That's a

little different. Yeah. I was kinda hoping that it would you could still do it

if If there's someone else that's interested, then the person would probably have to do it. Because then that would be your term limit. He can be the one year.

Right. Okay. That's not what I was sort of asking for.

But okay. Well, Marissa, I think that's good in a way because, again, if if somebody wants to be in the chair and run for the chair, then great. And and if we if we if we decouple the chair from having to be responsible for everything on the committee Yeah.

I understand what you're saying.

Then maybe more people was, yeah. I can run a meeting. I can't be at every event. I can't get ready for every event. I can't be at every educational thing. I can't run the policy. Mhmm. I can't do it all. But you know what? I can I can be the chair? I can run the meeting. Yeah. And the subcommittee chair leads take their own areas of of responsibility.

And it's still a great help because when you're on meeting, you understand how is it hard to be on time, how is the part to manage. So next time when you're not in chairs, you're acting differently.

Just add to also as chair if you're the how to face the committee, if you're there one year and then someone the next year. As the chair, if someone reaches up to you for something that is handled by a subcommittee, you're doing the surface by referring them to the right person who's handling that.

Yeah.

So

Yeah. I mean, I I see the I mean, I see the concept definitely. And and, frankly, it's kind of in line with some of the things we're thinking about in streamlining subcommittees as well. So when and, hopefully, we're going to get into that in our February meeting a bit. Because and kind of subcommittees versus having projects and having somebody that can lead a project versus having subcommittees. Just tons of subcommittees that's not working very well. Yes, Angela.

So, chair, I suggest you ask what are the questions on number three so you guys can get through these items. Yes. So I'm If if if Vadim is available to answer any legal questions, he's available, but I think it's are there any other questions on term limits?

I don't. Do we have any other questions on term limits? I was trying to get to the end of number three as well. Yeah. I think we're pretty clear on b a b c.

So, so c, it says more an emphasis on the importance of, subcommittees and subcommittee needs. But I guess the wording of that just says that it acts as though we're always gonna have subcommittees. And and maybe we to your point, maybe we don't need as many subcommittees as we might have currently. Mhmm. You know?

Yeah. I I think we have quite a few, and maybe we could look at that way we organize differently and so that we maybe wouldn't have so many subcommittees, maybe a couple. But just the you know, putting us in here as though we're gonna have a say as many as we had last year or as many as we, I guess, have currently, I don't think we need that many. So I'm not sure what that means in terms of being in here with this wording.

You put it just just to say that we really want to focus and chair. It's not a person in charge of everything. Same as a vice chair. We hear from project leads, subcommittee leads who can do the job. So chair primarily supposed to run-in meetings. We're trying to kinda move same as the rest of the commissions.

These could mean two. I mean, I don't think that they're gonna be thinking that. Yeah. Yeah. Think can I say it again? Subcommittees or I think Colleen was saying subcommittees and plural could just mean two subcommittees. Or Okay. You know, we could, I mean, we could say subcommittees. We could say project leads. Know? We think we could whatever you want. Yeah.

I think those such as, bylaws, you can just, name it, like, project start and

Okay. Maybe we

And you said increased emphasis on It would

I don't

know. Doug, emphasis on

Yeah. I mean, the point

the point of this is, kind of what I was saying earlier that the chair you know, we're less reliant on the chair for every successful outcome and that the subcommittee, whether it's one or two or if you call projects or whatever they want to be Yeah. Have have to bear some of their the responsibility for their area.

Whatever subcommittee team, lead team, or whatever project leader team, that they are responsible for realizing the outcomes and the goals of that particular subcommittee or team, and it's not all up to the chair checking and double checking or doing all the research and outreach for it. It's gotta be a team effort. Yeah. So I think we have Okay. I think we'll have the leeway to create those within commission Mhmm.

Whether we're commissioner or task force. So yeah. Okay. Number four, cleaning, green commission would have similar ability as task force to move program, and or policies forward around litter collection, illegal dumping, and community preservation, which again is from items from the strategic road map. I think that, to me, it was also just sort of addressed in number three. Does anybody have any particular questions on number four?

I think is

there a definition for community preservation?

For our that we went over last month's community preservation we have as, point number one or bullet point environmental education program goals, reduce contamination and recycling and waste management bins, cleaning green city ordinances, and support community preservation ordinance.

I wrote last year. Remember? It's pretty much we just booked it. Okay.

Yeah. I mean, I think we could obviously, again, when we're reviewing our subcommittees and our projects, I think we could get into what, you know, what define those better for us and what we're gonna do. What kind of goals are we gonna have that will support community preservation.

Does that Yeah. Make some sense.

Number five, like other city commissions, the council could appoint alternates. So vacancies could be quickly filled with interested and qualified residents. Yeah. Well, this is kind of related to one of our concerns, obviously, about membership member turnover and having enough people to to accomplish the goals we have. So any thoughts on that?

I think that's going to kind of relate to our or however commissions bring new people on. You know? Obviously, we've had a sort of hiring freeze since last year, so I'm assuming that will be lifted Mhmm. Next year. Yep. So I was hired. Yeah. I don't

Yep. It was just important for us to get this settled. Yeah. Of course. More. Yeah. But we do anticipate you all back to full membership. Which, again, what is what is how many people? Do we

know how many people we we allow? With how many. Right? 20. 20? Okay. Yeah. So, yeah, I think that would would be plenty of people. There's definitely some things we need to get in order before we bring new people on anyway, so I kind of see that as a good thing that we're we have a year to do that. So any questions on number five, or can we move to number six? Yep. Okay. Number six, transitioning to commission kettles for change. Subcommittee's leads. I think we've kind of been over this already.

Any questions? Nope. Okay. And then to our concerns. So, yeah, that I feel like we've sort of already gone over this. I guess my question also to city council and or legal would be, you know, if if we are kind of asking for more close monitoring of participation than possibly in the past. Is that something that can happen? You know? Me monitoring. Well,

I ask if you're are you are you talking about participation? Are you talking about attendance, or are you talking about both? Right.

Kinda both. So we look at attendance and Okay.

Quarterly.

We report it quarterly to the city clerk's office. Mhmm. And then they review it, and then they send letters. I think, in the most recent years from COVID, our our city clerk was very cautious because people have many different reasons why they may not be able to participate in person for concerns or if virtual e maybe made a tech savvy, so I

think it would be a little

bit softer approach here for these people. But, yeah, we did accomplish a lot of removals the last year or so. Yeah. Like

I noticed things kind of progress more quickly than the past year or So I think that's already happening. Yeah. I think I think that is a concern as we different. The attendance. I understand. Yeah. It's just that I guess that is something actually in our leadership meeting last night, we were discussing about you know, right now, attendance official attendance is based on strictly cleanups and meetings. And with everything that we do, we're feeling like that is that maybe we need to add other events as actual attendance record. Yes, please.

I also think you need to revisit how much you do.

Mhmm. Mhmm. Because a lot of

the stuff, you all take on additional duties that are not it's not it's not like we are doing duties as assigned. It's Mhmm. You know your cleanups. You have your meetings, then and there's certain activities that you attend. Beautiful. So if you guys wanna revisit any of that. So one of the the feedback that we got to the committee is that you all don't wanna do art projects necessarily, like murals and all that, which is fine. But if you're still feeling like there's too many tasks, this is the time to to assess versus Mhmm. You're opening up more activities to meet your attendance versus are you really are you doing too much is the question. Right.

And and you have a lot of subcommittees.

So Which exactly Yeah. Which We didn't have it

we didn't have as many subcommittees. I remember, by the way, please correct me because you could be the vet. But I feel like you you all have a lot of subcommittee.

Well, that's the hardest.

I you know, I had just said that.

When you could just Yeah.

Do it two years ago. I think we have too many subcommittees.

So I'm saying, like, if you are feeling like you're doing a lot, then maybe you wanna revisit.

We absolutely discussed that last night, me and Doug and Sergey, about reducing consolidating subcommittees and kind of streamlining about what are we doing and also for, you know, tabling events. Get get streamlined on this stuff because, yes, it's last year, too many Zoom meetings. It's just with irons and too many fires, so we need to, you know, kind of, like, organize better. So I agree with that.

And I think if we That's yeah.

Oh, that is Melissa. Oh, yeah. That is what we were gonna wanna Okay. Of bring up present in February for everybody to discuss. Didn't wanna get into that discussion tonight particularly, but I agree with you.

You get it was was it mapping? You had mapping. We had, like, six subcommittees. Outreach, and then you had, What else?

We we had what we had in the past.

I guess. Adopt well, last year, we adopted Black Beautification.

I went just like when you first formed.

Oh, sorry. When you first formed. Formed.

Sorry. Yeah.

We had, the the vice chair actually was the one that took care of the cleanup events. So we had people that were already organized that were gonna do the truck and all that kind of stuff. So each event, we already had people that were gonna take care of that. Then we had well, we did adopt a block, but that was on the side. But we had mapping. And,

let's see. What else?

Outreach. You did a was there

an outreach?

We did outreach, but not we did outreach, but not as a, which is the chair decided you know, said, hey. You know, we're gonna have this outreach event. And so we might have had an outreach event here and there. But we did we did have cleanup events. Remember?

We had cleanup event pretty much every month. Well, ten months out of the year. And so most of the, emphasis was based on the cleanup event. We did have tracking, you know, so every meeting, we knew how many people and all that, which is what we had here. So I think it was just pretty, we didn't have the the the events we went to were more geared toward things that we did that had to do with the cleanup events.

You know, it wasn't we didn't do a whole lot. Like, for instance, we didn't go if if we didn't have if the event didn't have any pay for it, like, any return on investment for the task force, then it wasn't an event that we went to. You know, we didn't just go kinda to give out things and introduce people to the task force. We didn't go to those kind of events. So We went to events that provided payback because we were recruiting people, talking about cleanup, those kind of things.

And I think this came up a while ago when we were doing street parties. We were like, what what is the benefit of going to three street parties if we're not seeing an increase in volunteers at the next event? Like, doing that kind of analysis. Yep. Yep. Mhmm. And so if you all are at a street park, you're at Juneteenth, and you're not seeing it, then maybe maybe

Right. Mhmm. Maybe those aren't events that

Which, again, is really what we want to get into the meat of that in February. And if all

of that doesn't really weigh in, it's not gonna really make the difference with Uh-uh. Yeah. Right. It'll be done.

Yes. Exactly. That's what I'm why I kinda wanna do that in February once we know we're gonna be in condition or not. So because yes. I mean, obviously, there is the, you know, volunteer burnout on some of this stuff, so I get that loud and clear.

I'm sorry. And if we just focus, I think, on the priorities we have. Mhmm. And so if everything lines up to our priorities, then I think we'll be just fine. Mhmm. If if whatever we do actually, you know, kind of works with those priorities, I I think that that will that's really the answer to

the question. Believe it or not, yes. Think it is. I already I think he so these are pretty much gonna be in line with these three strategic roadmap points. Anyway If anyway. Yeah. Okay. Yeah. I guess the only thing that relates to that in this number one is that if we just yeah. We need if people are not showing up, we need to not dilly dally about it because we need the physical bodies there to whether or even if we streamline, we still need physical bodies at this event, whatever we do do. So Honestly, definitely. Or you can use it.

No. This issue will stay. Yeah. Right?

So Yeah. Yeah.

I know, like, you can call yourself whatever you want. Yep. Yeah.

Okay. So last one, number two. We already discussed this pretty much about having a a say in the interview process, and I think that obviously Yeah. Be able to have some kind of input there.

Thank you. In terms of the input of

the task force.

Task force, you all interviewed them, but as a commission, we interviewed them. Yeah. So they will change.

Oh, I see. Okay.

But I think they're saying we can definitely submit our questions to them, whatever questions. Recommendation, and

you all pick who you wanna and we just approve it. Mhmm. So this

Got it.

Okay. I think also previously, the concern was that council would appoint people. Yes. They didn't make it

to one point. Yeah. They were appointing

next week.

Yes. That one.

Some of the some of the council members, we we did defer on some of that where, if purse if a person puts, like, three Yeah. As a task force, we still put them on. So what this is this would be different now if

it was being in a room. That's a good point. Yeah. So, like, yeah, because we're if you're not really so into being on the task force, you know what?

I mean, sometimes it works fast. That's true. True.

True. Really do. Yeah. True. But it's Well, I think if you're willing to consider our questions and our, you know, whatever our interview concerns are, I think that's gonna alleviate a lot of that anyway. Yeah. And you all will

have good questions. Like, one of your questions for

the library that we did not a lot of

people was be on my credit card. No. No.

It's a question. It's question.

You're playing it somehow. Yeah. Do not yeah. If you don't wanna at least get a card, then forget it. Yeah. Okay. Okay. So, basically, back to our script here. If there's no other questions or concerns, are we gonna go ahead and move to approve this letter?

Mhmm.

Yeah. You mean a motion would be Yep. Okay. So second. Sorry. Who was that?

Can I

can I interrupt you?

Sergeant motion to accept the letter and, second to Chair. Oh, yes. Sorry.

Go ahead. If I can interrupt you real quick. Earlier, you were having the discussion about number three that I think you may wanna come back to. You were talking about chair term limits. And I I tend to agree with you that it's it's written the way it's written right now, the term limit is one year with a reappointment for an additional one year if reelected. Is different than if unopposed.

Yeah. Yeah. Thank you for bringing that back up. Yeah. Because that

Between you all, you should just decide whichever one. And, again, this is the recommendation to city council, but, there was some some disagreement that I heard between you all about which preference you have. So I think before you vote, you may wanna decide on that.

I'm gonna say I still personally prefer reelected because it still gives the the chair a chance, whoever has been chair for a year, a chance to do it for one more year only if, you know, whoever they're going up against and they may not make it because it's an election. You know? So that second person, if they're if they've been doing a good job as a member and they seem like because they're gonna do a great job as chair, then they get that equal chance to be elected by the task force. So I personally prefer the reelected option versus the uncontested. But Mhmm.

I don't know if you

guys can allow that for us as a

We can review it. We'll take we'll take your recommendation and review it.

I got it in

ninety seconds. So

there's a Since I

think that it's main one, we're asking city council to review our ask and make us commission. And all these small pieces,

they will review and say what's what's not. That's so That's correct. Are we okay with leaving it as reelected Yeah. Now? They're They're gonna they're gonna tell us what we

Yeah. Yeah.

Ultimately, it's pretty good. Because we

are not decision makers. We just ask him. And we're just providing our vision. Then we ask him

to be commissioned. Okay. Alright. So let's leave it as reelected for now, and we will carry your guidance. Okay. So back to Doug motions and Nope.

Sergei, my

motion. Oh, sorry. Sergei.

What I

was saying? Sorry, Sergei. No worries. Okay. Go. So

the motion is by Sergei. The second is by Tom, and that's to approve the letter as as the letter of recommendation as presented.

Yes. Correct.

So when I put your name, if you can say yes, no, or abstain. Lucas Banks. Langdon Bowers.

Yes.

Celia Ching Chung? Yes. Gwen Dossi? Yes. Mohanah Hilwali? Tom Ferreira?

Yes.

Sandra Frost?

Yes.

Biebern Gautam? Douglas Munsell?

Yes.

Sergei Melnikov?

Yes.

Melissa Millman? Yes. Shingo Nagai?

Yes.

Deborah Patton? Sandhu Surandes? Yes. And George Viemil? That passes with 10, noting that Shingo Shingo is in attendance after roll call.

Okay. Excellent. Thank you, everybody, for your input. And to our lawyer and Angela staff, thank you so much.

Have a good evening.

A good evening.

Thank you. Thank you. Thank you. You, Martin. Okay. Financial report and attendance report. They are included in our packets. Are there any public comments on either the financial or No. Okay. Any comments? Okay. Any pastors? Okay. Subcommittee reports and updates. A lot of our subcommittee stuff just came out in the previous discussion.

So I will just add that in February, we will be putting together a presentation about streamlining our subcommittees and, you know, what are how those are gonna affect our goals for the year. What are we gonna do? What do we want to accomplish? That is my vision for going over for addressing in February. And I would like for everybody to really think seriously about what they wanna do and possibly what kind of subcommittee they would want to be on our project.

I'm kind of envisioning right now kind of that follows in line with our strategic road map that we would have three subcommittees only, events, education, and policy, and that we would possibly do, for instance, another event. We could get rid of beautification subcommittee, but we could do a beautification event where we do a planting, which we have some options for that already. And things like adopt a block and beautiful yard contest would obviously continue, but we don't need a subcommittee to continue with those programs.

Schedule that. Also, pressure to continue anything. Whatever you all wanna do. Sure. That's all. Like, legacy projects, don't worry about whatever you all wanna focus on is

should be the focus.

So I guess we have some agreements to start, which we'll discuss in next meeting related what we're gonna see.

Yeah. Yes. And, also, we are as leadership, we were considering we're considering, and it also may just come from staff, that we're gonna potentially sunset the senior yard program. So we can discuss that next

meeting as well. I have no babies here.

That's all you. Everyone looks at you when they fit.

No. I enjoy. We're just, like, trying to be, like, kinda keep what we promised to cancel and be kinda honest to ourselves. If you don't have people, why need to struggle into some projects which kinda hard for us, hard for staff? There's no reason to do it. Right? It's very

point Wife made earlier is the the core mission are the events. It's things that support and pull off of the events. Yep. Yes. Senior yard was was a heavy lift, and I'll say one of few task force members are really heavy lifting. A lot of investment.

So they don't bias anything because, yes, we help people, but process much

less. Sure. Yes.

And and I'll I'll say based off of Facebook reactions, which is an echo chamber, I know, people loved it, but that doesn't mean you have to do it. We can we can talk to other organizations to figure out how to do it. It doesn't mean the task force has to do it just because it's a great idea. So you have

to do with with with.

And as soon as the main kind of would show how important, if member of our team not heavily participate in event, it's a question for us, do we really need to run it? Because we struggle a lot last year to get because one of us supposed to lead site, and we struggle on that. Mhmm. And I think that it's really signed why I start talk to talk, and we got feedback from staff. And as soon as it's reasonable, we'll not do that. But I don't want to go different discussion. We'll do next time.

Yes. Definitely. We can just Anyway, those I just am presenting some thoughts or, you know, that you can think about for next meeting. Obviously, we haven't had really any subcommittee meetings other than the policy, and so we probably will not really have any any subcommittee meetings until after next month's meeting. Yeah. Okay. So any did I already say this? Any public comments on subcommittee reports or TF member? Go ahead, Tom.

We did have an event subcommittee meeting, and it was Oh, sorry. Talk about too much. But we were talking about, one member was wondering about switching subcommittees, which we'll talk about, I guess, now in February. So

Oh, you had a member that was interested in Yeah.

Switching that. Yeah.

And then we were just talking about the cleanup at Rancho Arroyo in the area. So

Okay. Yeah. Thank you.

Yeah.

Before we proceed Yes. You sent me a video and photos. Did you

Oh, right.

Do you need me to

Yeah. If you wanna do that, this video is our second place finisher for a beautiful yard contest, Mary Jane. And so I had the opportunity to go see her. And before this video starts, to give you what this about is I went up there. Her husband was working on the car, and I told him that showed him the signing and all that. And he goes, you know what? I'm gonna say I need help, and I'm gonna have my wife come out. So I had the sign out ready, and he was filming her. So that's what this video is.

It's weird. Oh, that's funny.

Yeah. Very nice. This picture is different. This is, after I showed her this, she had to go away for twenty minutes. She had to go do her hair, change her outfit, do her makeup, and then she came back out for the photos. But but we had a good conversation with the husband and everything, and so the time went by quick. But Mary Jane was telling us about that that lot. There was nothing there. It was just hard, flat dirt. Someone donated the dirt, and they made these mounds in the dirt.

And so a lot of neighbors thought they were burying somebody in the dirt. But then she went she got free rocks donated, free dirt. They got old wood from old fences, and her husband sanded down for stuff and remade the fence. And then and then took little succulents, just little succulents, and planted them and made all that. It was just, like, amazing.

She's the second place winner.

Yeah. She's second place Yeah. Nice.

So really hot sauce to her. She works on it every day, she says.

And there's a guy who leads this project. I want to say thank you very much to Angela because she gave us a first place and a second place.

Oh, really? Do

you remember if you give me this and send me? It's the first

and second place. You can give me it.

Any photos from the council presentation Oh. For the other winners. One of them, I think

one or two of

them didn't make it to the

Oh, was just one. It was just first place.

Yeah. Yeah. Only first place.

Only Erica's. Yeah.

Only Erica. Yeah.

Some of it.

It might have been the second. One of them had emailed me late in the day, and we're already gone

saying that she couldn't make it.

So I will send you a second place. I have it. I'll send it to you.

Okay. I think there's some competition going on in that street because

No. This street, I don't know. I never been on this street. And when you sent me, I was like we got a lot

of Did

see it during Christmas time and Halloween? Yes.

And I went to Christmas as well. Yeah. They're doing a great job.

It has a giant Jack. A Okay.

It's Oh, okay. Okay. So Aileen's gonna do adopt

a block. This is just for December. There's just one new group approved in December. It's the group name is in loving memory of Milagro Nieves and Gil Del Luna. They adopted Pompano Avenue. I don't know why I have that there. Sumatra Street to West Tennyson. We renewed one group. Men retired, and we have 63 pending. We just heard today that we have and Todd might be able to help me. The VITAS program, the

keyword Oh, Raising Leaders. Raising Leaders. Thank you.

Thank you so much. The Raising Leader program, they have, I wanna say, like, 60 something Yeah. Blocks. Yeah. And they are having to scale it way down. Yeah. Because I was gonna ask how are they? Yeah. They're scaling down, so they're gonna be retiring quite a few. We're waiting for that list. So that's coming. And when they retire something that we're starting to do more of now is when the groups retire, we're pulling their signs down.

Okay.

We were had them leaving them up because we just wanted them to you know, the program to be out. But Yeah. We are now

getting calls that, hey.

There's this says they're but they're not cleaning. So we've taken a new look at that when Paulie pulls up.

But as you can see, we

had not retired in December, so it's not like a big and then here over here, we only had 33 requests to pick up a Doctor Block trash and debris for the month of December. I think people were busy with holiday parties, but you could see it's not in order in order, but you can see that, you know, all of our regular folks were out and about. Mhmm. But that's that's all I have for

the Maybe. Plug and not to watch our comfort.

Okay.

Thank you, Colleen. Can we move on then to number nine? HC excuse me. KHCG plan and beautification event. Alright. So this is section on the agenda for our scheduled cleanup events for 2025. I'm sure, hopefully, everybody's looked at, that list. And, obviously, our first cleanup is February 22 in Rancho Arroyo Park on the road. Do I really usually. Okay.

Alright. So, obviously, there's information there about permit, restrooms, flyers, attendance, assignments. We will obviously be going over that in more detail next at the meeting next month.

I will say this morning, I worked on all of the event registration. So all of the registration links should be active on the web page by tomorrow. People can and, actually, while I was doing it, somebody registered February. So K.

I I just got invite today.

Got a invite?

Yeah. From.

Because you've done it before, so it tags you when it

Yeah.

I'm assuming no public comments on any of that. And any task force member questions and comments on on our cleanup schedule or anything? I would like to just quickly say, everybody, start your outreach now for next month's cleanup. I don't and, Colleen, you did mention that we will have the digital flyer Yeah. You should have coming up soon. Everybody will get a digital version of the flyer for the '20 specifically for the twenty second, not the whole calendar for the whole year, but specifically for the twenty second. So share it with whoever you know because that is what is going to bring people in. Again, I went to Chabot. Celia's reached out to CSU. That's great.

That kinda outreach is what is gonna bring people in. Just by going to some Chabot meetings with the RAGE students, we got five people there. So anything you guys can do that is going to help get us get our people get people there, I think, more than than a lot of the other things we've been trying. Yes.

Go ahead, Dawn. So as we transition events and

get

ready for this event coming up in February

Yes.

We I'll be working with Melissa and staff on making sure we're ready for the, like, the trailer ready and stocked and orderly, and we're ready to go. So Great.

Cheers. Yeah. And and

thank you to Melissa. It pretty much already is. She she had some time reorganizing some things and sending some emails to Colleen. Thanks to Colleen for making sure we're well stocked and ready to go with vest and things like that. So but we'll probably still do maybe the day before or something like that and meet at the trailer to just double check everything. Of course. Yeah.

Yes. May I have the link so I can forward to Emily at Cal State? I plan to send her a email. Yeah. As soon as we have that Colleen will send the the digital

The first flyer is ready. I was hoping tomorrow or early next week.

I will send it out

to you, and you can share that flyer with Yeah. Yeah. Yeah. And then it has the link

or QR code to show To register. Yeah. Yeah. So this week, Cal State, you know, semester just started. Oh, I figured out it's good time. Yeah.

But I'll just remind you, you don't always need the flyer. It helps, but the the website is there. The schedule is there, and the link to register is there. I'm gonna always share the website with people. Okay.

I've actually already just shared the website link and said that the registration will be up and running. Okay. You know? Test for that. Okay. In the future. That's kind of what I've been doing so far since we didn't have the flyer. Yeah. I can actually send you an email example from what I've done if you want. Perfect. Think Flyer also helps a lot.

It does. Yeah. I mean, definitely can share. Our team is working on website migrations and secure patches, and I I can't even make edits to

my website. Everything's on there.

And they're doing Spanish translation and everything.

Please. So do you have all once you have all your cleanups for the year Yeah. I recommend that you have a printed copy and have it at certain, like, coffee locations. Just leave it. A lot of people get choirs from the op shops.

I know. Are you talking but do you coffee that You're talking about the choirs, like, the individual choir for each event or the whole calendar? I would say that all

in one. We could do that all at once prior than use with Deborah before. Okay. And it has all of that. On one

page for the QR code.

I still have all

the stuff here. It's the thing is that one side is still good because it's just all access Hayward, but the other side, it's outdated. I'm like,

you should do this at work.

Just to do that. They would give us a packet of pliers every month,

and then we would distribute it. Yeah. That's what works.

And a lot of people get information from coffee shops now.

I know. Good suggestion.

No. It's a great suggestion. So that's the thing is once you guys get flyers, these flyers digitally, if you can print one or two out and take them to your local coffee shop, that is what I'm asking our task force members to do. We all need to be doing that, not just the chair, not just the co chairs, not just the events subcommittee. Every single one of us needs to be doing that, and that's what I'm going to ask of us this year is to be,

doing

that kind of outreach. And any groups you anybody? Any groups?

I'll put one at the donut shop.

Okay.

Perfect. So let's see. Community events and activities. The yeah. The sec it's the same thing in the agenda on our calendar. Any comments? Public comments? Passports comments. Yeah. Oh, sure.

This, this upcoming event, we talked about maybe, recording the amount of litter and all that differently. Are we maybe able to do that, or do we you know, do we need your help in terms of what we pick up and how to look at it and, like, the amount? We were doing it in cubic yards before, I think. Right?

Yeah. And I think I can make sure whoever's working the event that day can take an accurate measurement to be able to record it or reinforce how we wanna do it. I can make sure.

Okay. I actually found our old I have the old forms where like, the checklist. The checklist. I have those still. So we wanna revisit those, we can.

Yeah. Somebody would But it might just be easier since they're gonna

pick it up anyway. Right? Yeah. And then

I think you you can record it anyway, kind of. Right?

Yeah. These are, like, old lists. Yeah. No. I remember. Yeah.

We actually don't record that. I I think this You know? Had come up a couple years ago. I think it's just falling from the wayside. But the outcome of that conversation was there is that data collecting sheet in the I almost said it. Is the other one? The Google Drive. And that's why we add debrief on everything because that debrief was so that you all could come back, and we could say there was ended up with 24 volunteers that showed up. There was x amount of debris that was picked up, and I had suggest I'm you know, you guys can write that in your downtime. Mhmm.

Check the tables. You can get that document out and record that data or email it to me. Mhmm. And so I know some of the highlights. Otherwise, if I

have to do I'm I'm

just having to go research it all where you guys are right there right then. But in terms of the amount of debris, yes, our teams usually tell John how many trucks they they pull out of there. And then I can go back into that doc and put it here.

But it's not it's not accurate because people are calling the guys when they're doing their job besides being you guys to go to different

places too. Right?

So if you guys want, you guys, at the end of the day, create a CRM Mhmm. Before the guy to pick up, and he can put in there how many yards he picked up. And that way we can track it too.

Okay. Oh, okay.

That makes sense.

Because I

know we used to, to your point, and I think we were talking about before some of the old form, but we just go down, and then we we I think they taught us how to look at the cubic yards and just measure by how much was there. How much was there?

Mhmm. I I thought at one time I mean, I know we're we're recording the data just in the normal stuff that we do, but it's not it's not segmenting off the task force or anything. It's just part of our bigger I thought at one point the task force was specifically keeping Mhmm. That that data in the in the

We were. I have the old forms. I have them at home. And so we can whip those back out. And Yeah. And I think with

the register, says that data for how many people registered or showed up is different because you don't do paper anymore. You guys are counting your papers and logging. Mhmm. Mhmm. It's all I mean, I can look on my app while you guys are out there. I'm looking and go, oh, yep. They have this many people show you know, check-in. Mhmm.

Mhmm. Yeah. So that's so we have a a way now then. We can talk about how we wanna do that with them.

Yeah. And, Blayne, you probably remember too, like, do some of the recording and things that you guys were doing. What at one time, you guys were recording very specific items to how many tires, how many mattresses Yep. And

Mhmm.

For tracking purposes.

Mhmm. Okay.

The more of those things, especially things that you guys wanna wanna track Mhmm. The more that you guys can track on your own through the course of the day or whatever Mhmm. It's a lot easier than, honestly, like, our guys. If they fill the truck up and it's 20 yards, they're gonna say 20 yards. They're not gonna tell me three yards of mattresses, three yards of this, or whatever else. So but we'll help support.

Is that, useful if we send I mean, I x matrices and all that?

I know I know for me, like, my annual budget presentation of the council, I usually will say something about the task force, and I usually talk about the amount of debris picked up by the task force in the last year, like, little things like that. So it's valuable to me Mhmm. Shannon.

I think it's me because I can say, oh, you got David.

They copy.

They got three Matthews in. They put in a car. Yeah.

I I still

Separate.

I'll separate. Like Yeah.

He's not gonna he's not gonna tell

but I picked up or

I'm sorry. Say it again.

He's not gonna tell. Task force picked up 10 so or 10 sofas. Mhmm. He's gonna

tell me. Yeah. I will sort on cubic I'll take them and port on cubic yard in June.

We have that. Yeah. We still have the sheet.

We still have the sheets to finish.

Simplify this sheet a little better.

Can you guys do the sheet? Just put it in the little envelope in the door where I've removed everything, because then I can help. Okay.

Okay.

And it is helpful for them to report to us because Okay. Staff is staffing this body,

so it really helps to know that they're That's how much it's paying off.

And just one last thing. Just one to to the conversation that we had a meeting or two ago, the amount of stuff you guys are picking up is just as important as we talked about the number of people. It's not just the number of people who show up at events. Mhmm. It's what an impact you guys are making too. So the more

you can report I think that's what we're thinking that we would really put more emphasis on the litter and stuff we're picking up versus how many people we have. I mean, we need, of course,

to know how many people, but

what we would publish if you would Yeah.

It would

be more of how much meeting was that you made that comment. It really resonated with me. It kinda was like a and I was like, well, yeah. That makes total sense. Like, the impact is Mhmm. Yeah.

Yeah. It really show I'm sure

what a yard looks like. Just a loveseat. That that dimension is a yard.

Uh-huh. So Yeah. I get such a hard

time figuring that out. Yeah.

Just a loveseat, a two seater.

Uh-huh. That's it. Okay.

Yeah.

I'm gonna be asking. Right then? Yeah. Yeah.

It's okay. Yeah. No.

It's like

No. No. But

that's how we

It's a section. Yeah. Yeah. It's like Yeah. That that was that was vocal.

Now now when I talk to council about love seats.

Yeah. Okay.

Think we're ready to move on to council member updates. I have a question. Oh, sorry.

Your cleanup, June 28, is at weeks and also August 23. No. Wait. The birthday event. It'd be worth 6 and $6.20.

Yeah. So you got two weeks cleanup.

Well, the weeks the the birthday event is not the task force event. It's the only way but we could not go to Tennyson because they're they're gonna be we cannot they cannot be certain that it would

be ready for the event.

So that's what I just wanna make sure it wasn't, like, a table. Yeah. So you guys are going to be you want to. Okay. Alright. That's fine. Alright. For my comments, y'all are aware, but I am your liaison again. We did have some little bit of a council member shuffle, but am no longer on sustainability. So,

who is it?

Councilmember Roche, Dan Goldstein, and Francisco Domingo are the council members on that committee, but I'm staying on this committee. I am still on BOTSCA, which is the Bay Area Water Supply Conservation Agency, So I will not be here every other month due to this it it's at 06:30 as well in Burley Game. So, unfortunately, I will miss, like, half of the meetings, but that is the reason why they want me to continue to stay on that board. So I just wanted to give you that update. We are back in session.

Next week, January 28, we will be discussing the Capitol Corridor. I don't know if you've heard about this project where they would like to remove the Hayward Station Yes. To save time for the train there. So if you're interested in making a public comment or sending us a letter, we will forward that information to the transportation agencies involved in that, but they will be coming to present to Hayward to to hear from the community. So it's gonna be a hot topic.

And when are they coming? I'm sorry.