City Council - Regular Meeting

welcome everybody to uh tonight's last council meeting of the year, December 29th, 2025. So, welcome. Uh first off is the uh roll call. Brewster here. Walters here. Martin here. Eert. Cloier here. Parton here. Myers here. Thompson. All right. Please join me in the pledge of allegiance. I pledge allegiance to the flag of the [clears throat] United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

All right. All right. Next, we have the presentation and approval of minutes. A minutes of December 8th, 2025. Council person make a motion we approve the minutes as presented. Second. We have a motion and a second to approve the minutes of December 8th, 2025 as presented. Any discussion? Question, please. Brewster? Yes. Walter? Yes. Martin? Yes. Closier? Yes. Harton? Yes. Myers? Yes.

All right. Next item one, public comment. there's any member from the uh public that would like to speak. Not seeing any. So we will move on. Item two, approval of license and bonds. A serial malt beverage license renewals. So I believe there are there are four businesses included in your packet. Anybody may like to make a motion to approve the uh renewals for the for these serial malt beverage license renewals. I make a motion to approve the serial malt beverage licenses. Tag it. A motion a second to approve the serial malt beverage license renewals as presented. Any discussion? Question, please. Rooster, yes. Walters, yes. Yes. Yes. Parton, yes. Myers, yes.

All right. Next item three, other business. A consideration of of approval of bid contracts for CDBG home rehab program. Danielle. Good evening, mayor and council. The memo before you requests approval of contractors for from the first bid tour for the CDBG home rehabilitation project. The first bid tour includes seven homes with a second tour anticipated in January for the remaining three homes. The recommended awards are outlined in the memo by address and in some cases the next lowest bidder was recommended when the lowest bidder exceeded project limits or when quality or bid accuracy concerns arose. Additional details are outlined in the memo. I am seeking a motion to approve the recommended contractors as presented and I'm happy to answer any questions.

Are there any questions for Danielle? If not, would somebody like to make a motion to approve the uh bid contracts? Council member Brford. I make a motion to approve the recommended um contractors for the first bid tour for the C DBG home rehabilitation project as presented in accordance with the grant guidelines. Second. Do a motion of second to approve the bid contracts for the CDBG home rehab program as presented. Any discussion? Question, please. Brewster, yes. Walters, yes. Yes. Yes. Partner, yes. Myers, yes.

Next, we have item B, consideration of the CDBG home rehab contractor license waiver.

The next memo before you is regarding contractor fees. In November 2024, the council approved waving permit fees for contractors working on CDBG projects. As we move into bid approvals, I'm asking council also to consider waving contractor license fees for this project. The project will involve approximately four to six contractors over its duration. All other contractor requirements will remain in place. I'm seeking a motion to wave contractor license fees for CDBG home rehabilitation grant project and I'm happy to answer any questions.

Are there any questions for Danielle? If not, would somebody like to make a motion? Council uh Council Harrison, I make a motion to approve uh to wave contractor license fees for contractors working on the CBG home rehabilitation project. Second motion and second. Is there any discussion? All right. Hearing none question, please. Rooster, yes. Walter, yes. Yes. Clothing? Yes. Parton? Yes. Myers? Yes. All right. Thank you, Daniel. Next, we have item four, review of expenditures, a summary of December expenditures. Council person,

make a motion we receive and file the approval of year end or December expenditures. Second. We have a motion, a second to uh receive and file the December expenditures. Any discussion? Question, please. Brewster, yes. Walters, yes. Yes. Yes. Harden. Yes. Myers. Yes. All right. Next we have item five, year end accounting. A approval of year end conferences.

Andrew. [clears throat] Good evening. at the bench were the revised encumbrances from the previous agenda that was distributed to you. The incumbrances is a requirement that we have to have for the year end each year. This is for any known commitments for purchases that were made in 2025 that have not yet either be been completed or we haven't received the billing for that must be paid. Um so this is showing that we do have this liability for this year's finances to be in conformance with our um spending requirements loss can't you have any questions I'd be happy to answer them there were some changes um they did order change the order of the items by account number we did have a few small ones that went off we did get rid of the TN 2024 from the incumbrances were paid um or no longer needed and then court fees was added and then we did have some that we got some new pricing on so they did adjust those there were some minor additions any questions for Angie like to make a motion to approve the uh year end encumbrances person

I make a motion we approve the year end incumbrances See that? Second. We have a motion on a second to approve the year end incumbencies. Any discuss uh discussion? Question, please. Brewster, yes. Walter, yes. Yes. Cloier, yes. Parton, yes. Myers, yes. All right. Thank you. Next, we have item B, authorization to reimburse petty cash on December 31st, 2025.

Uh, this is to bring our balances back. So if we do want permission to pay them, they were also in your reporting to show what we were already paid this month. We will just pay back those and reimburse us. There any questions for Andrew? If not, would somebody like to make a motion? Councilman Walters, I make motion we authorize reimbursement of pettic cash December 31st, 2025. Second. We have a motion and a second to approve the reimbursement of petty cash on December 31st, 2025. [clears throat] Any discussion? Question, please. Brewster, yes. Walters, yes. Rarden, yes. Cloia, yes. Parton, yes. [clears throat] Myers,

yes. All right. Item C, authorization to pay any unanticipated invoices dated 2025 and received after year end. For as much as we've tried very hard to make sure everything has been paid and accounted for, there might be a couple invoices that we do receive that are under our radar. So, we would like permission to pay those. Any questions? Council Wers. Yeah, there's no questions. I make motion to pay any unanticipated invoices dated 2025 received after year's end. Second. We have a motion on a second to approve any unanticipated invoices dated 2025 and received after year end. Any discussion? Question, please. Brewster, yes. Walters, yes. Martin, yes. Hoger,

yes. Partner, Myers, yes. Next item six, adjournment. Mr. Mayor, I make a motion we have a motion, a second to adjourn tonight's meeting. Any discussion? Question, please. [laughter] Rooster, yes. Walter, yes. Yes. Yes. Yes. minus. Yes. All right. Done. See you next year.