Planning & Zoning Board - Regular Meeting

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All right. 7 o'clock. We'll call the meeting to order. Start with roll call. Okay. Anderson here. Espinosa here. Graham here. Kudo here. Uh, Miles here, Randall here, and Jackson is absent with notice. Look for a motion to approve tonight's agenda. I'll make a motion to approve tonight's agenda. Second a motion, a second to approve tonight's agenda. All in favor? I opposed. For a motion to approve the minutes of our regular meeting from August 26th, 2025. I would make a motion to approve.

Second that. Have a motion and a second to approve the minutes of the regular meeting on August 26, 2025. All in favor? I opposed. Public chairs are empty except for Mr. Zacharias. So, we'll go right past public comments unless you had something else you wanted to comment on tonight. Drunk comments. Okay. Tried to hurt people's feelings or whatever. So, we're good. We'll call it good for now. All right. Takes a lot to hurt my feelings anymore. We'll spend a little bit of time here with Mr. Clark and his report.

All right. Residential, we have 10 open home permits and one coming home. Um, commercial projects, Col did a wastewater facility pre-final. They still have a few things to be done over there. Um, attendance blue trail. We have steel erection going up and the exterior skin. Uh, five north folks. Uh the pro framing, he hasn't called for one, but he's getting close. City park bathroom still going to be primed up. And the pro framing, we talked to Eric and he still got a couple more things to do in his new corporate headquarters. So, but it's it's a little viable. So, that's probably the gist of it. No, things change every two weeks, but you know, the big thing was the wastewater plant. Craig was there uh just by chance, but maybe he's there quite often.

They're there about every day now, him and Jesse, just making sure everything's testing, making sure everything's working right. It's a lot to learn. Yeah. But the Rice Lake people were very cordial and informative. So,

when does that Nicholson Road lift station come out? What? The one by Turtle Creek. Yeah, we'll probably next year get that in there. Yeah, I mean it's by path now. So, I mean, we don't have to have it, but So, we'll probably look at it's been next year. We need to the list station on Sage Horn. That's getting old enough. We're going to kind of rebuild that whole list station. So, I don't know if we will use some parts from there or whatnot, but next year that needs to be rebuilt. So, we'll kind of see what we got. see what we need to do and kind of go from there. Where's that? The St. John one

up on St. John. Well, I know. And I walked when you go around the corner to go east of the Golden Road and then south very north side kind of in the middle. It's where that dip is. It's parked. It's there from the road. There's like a drainage concrete drainage that goes down. It's down at the end of that concrete. That's how you can Yeah. It looks like a drainage thing, but it's down. Yeah. From there. So that's where that one is. I never noticed a light station down there. I mean, I seen drainage stuff. It's not a lot to see. It's pretty much underground. I say most of it's underground. Yeah. There's not a lot. They have access from the top. They do. There's a cover on it. Okay. Yeah. Yeah.

There's a big concrete cover. They lift off the top. Okay. And we can pull stuff back out. There you go. Any other questions for Mr. Clark? All right. Well, it is 7:05. So, we can do our 705 resone hearing request to resone parcel 15994 from county agricultural to municipal residential, municipal community commercial, and municipal natural conservation resource. Teresa, with a staff report, please.

Okay. So, as you know, this is for the Windsor development. It is on the northeast corner of Highway 38 and the cold road. Um, they're in the process. Developers getting the infrastructure in, you know, the water sewer roads. Um, they had submitted a plat. This would be for zoning the property. And I did put a new map on your desk there. If you notice the map I had in the packet, they had an orange area up on top. that was they had market high density thinking that was multifamily. Well, as you guys know, our residential high density is basically it's not multi just multif family. It's smaller lots and whatnot and that's not what they intended this for. They they want it for multifamily to be able to build there. So, the new map reflects that that was going to be residential and obviously if it's over two units, they'll need a conditional use permit. So, that's what the new map reflects, but they want that residential along the east side of the um and we're just and they're just owning right now, I should say, the property south of Second Street. Um along the east side of there is going to be residential as well for twin homes. Um along the Colton Road, Highway 38, um you can see that purple zoning that is commercial, which makes sense along Arterial and a highway there. And then that green area is basically NRC. That that's their detention area for their development and run off there. So that there'll be nothing erected in there. That's going to handle their detention for their development. So yes, so that is what they're asking. Um I said look at the new map and none of that orange high density of just residential. That green area on the on the map, that's there's a burn on there, right?

Yes. It's contained. It's burned. Is that going to be Is that going to stay as a burn? Yes.

Okay. So the big the big square residential right now basically planning that is is more than likely multif family.

Correct. and just north of that that's like the north half of their development too, right? Yeah. On the other side of second street. Yep. On the north side of Second Street is also part of their development that be developed after they get this first base here done. But not only in that at this point.

I mean your your plan your plan as you look at this square is the way that we should zone. I mean we take an arterial street. We put commercial along that. I mean it's it's past an arterial street. That's flippin county road. That's a well traffic road. And then you buffer you buffer with either your commercial or multifamily before you have your single family. So I mean the layout on it all makes sense.

The the only qu I mean the only questionable part is north of second street north of the commercial is of course residential. Yeah. You have that Yeah. one county house on the county there. Yeah. You've got you've got what four houses four or five houses along here that that aren't um but it's just the nature of development. It's it is it's the nature of the new development and yeah they were there first but it's also I'm sorry but we're we're zoning out our city and not the county. Yes, not the county.

Right. So I mean I and also there's no one from that road here to to tell us that they think it's a really bad idea. Yeah. So and the I mean the beauty of those houses going north there is they're pretty big lots and they've already got buffer. They've already got the the road the street plus a bunch of lot to buffer them from whatever commercial would go in. Yeah. And that one that's right on second street on the corner there that's got a rope trees as well too there. So that kind of helps with the

Yeah. I think well thought out and well laid out I leadership falls that's the way they laid it out to the least minimum and residential grant. Correct. Yep. Any concerns in the work? I was wondering about that um that county highway is that maintained by the county and there's a lot of I don't know what the load limit is on there but there's a lot of heavy trucks and traffic on that road the culter road it's still yeah it's still the county and maintained by the county and who does weight check until we're on both sides

well I don't know if anybody does weight check it would be their jurisdiction I mean we don't have any jurisdiction who does and speed checks. Yeah, exactly. 5 ton limit on that road. No, I don't. No, that's a 10 ton road. Yeah. So, yeah, I said it's not a city street. So, we Who does who does the weight checks on all those trucks coming down through there? The guy in the scale house at the gravel pit up north there that's loading them all out. Not me. That one's not hard. Yeah, was pit lo. We get a little We're like the farmer. We get 10%. You get a buffer.

Wait till I put my roundabout at the end of my driveway up there. Yeah. No. And that more than likely will be the county's road to worry about for quite a long time in the future because the cemetery has no plan whatsoever of ever coming into the city to redevelop. Yeah. To redevelop. Yeah.

I will tell you a trouble victim. I will tell you we are looking at annexing the the um east side of the colton road along this development just so we can control the access there but not the west side. So like I said with the county still being on one side it's still going to be their road until we have both sides which we don't have the cemetery it won't be and I I can't see Oh. So you're thinking about trying to annex the Hartman's and that rest that corner. Is that what you're saying? No, no, no. Oh, so just this development, this half of the Colton Road just up to Second Street. Just so we can control this access here. Oh, I got you.

Yeah. Yeah. No, we're nothing. So, what is Second Street? Is that a county road? That's Second Street's Township. Township. We're looking at adding that as well as part of this development so we can upgrade it like we talked about. Make that a hard surface road part of the tip and Yep. So basically IG and they've got them done. We need to file them. We just did an H plat for the east half of Hold Road and for Second Street. We file them. We said then east would that go second street just to the end of the Windsor development. Okay. All right. Because then once again the county has both sites again and I don't think any of them are annexing it.

Correct. Probably the Gary's. Yeah. See um the writers who are right on the west corner there to the north that one county house I have talked with them they're they're they want second street developed so they're on board with platting out that street and improving it so yeah it'll be good it'll be good for them so cut down on the dust and all that washboard and that comes through there about they are definitely in favor of that they said. So we traffic changing the second street from Colton Road to Highway 38.

Nope. Changing it as far like curb and gutter or anything in there. Oh no. Because once again we're still only on the one side and so we it's still not our road. It is technically I mean we're connecting half it but until we're on both sides it's still the county road. So I'm sure we'll say a real section. Yeah. a little over. Yeah, because west west of Colton Road, you got three properties there that are still in county. Yep. Yep. North of there. There's still the little cutout that has properties in the county. The cemetery? No. No, the city doesn't own that. It's called the city cemetery, but the city doesn't own the cemetery. It's called cemetery.

It's not in the city. It's in the county. Yeah, we have nothing to do with that. So, I'm sorry, but who technically does own the cemetery? repay if you want to buy a plot the cemetery board in the city Kendall Johnson yeah he's in charge standalone entity really it's its own standalone entity and I think he's president of the board now yep president treasurer secretary that's what we tell everybody anyway when they ask about how do we talk about I guess I knew the right thing but I never knew that it was in that little section of second street right north of the cemetery That's county road. That's a county road then. It will be for a long time, right? Yeah.

Yeah. Yeah. But we go east and then that turns into a city road or it will it will Yeah. Township. Now it will turn into a city road. That's kind of goofy. Well, on the west side it's city road too. Second street. So the west side the nature of street. Yep. They just got to pick up their blade for a couple hundred yards and drop back. Yeah. So even though so so second street going west of Colton Road that the cemeteries on the south side that's not an accident. We still maintain that though. We we we snow plow it and take care of it. The city has an agreement with the county that Yeah. Sure.

You don't have to come over here to plow 300 yards of street. We'll take care of Yeah. We kind of look at the whole city and we worked it out with the township of who's going to do what. So even though we don't own some of the things and they don't own some of the things we actually second street is not a county road that's a township road exactly yeah that's not even a county road itself I'll make a motion to approve the res proposal 15994 as requested and I will second that. Further discussion. Seeing none, we'll vote. Anderson, yes. Yes. Koodle,

yes. Espinosa, yes. Miles, yes. Randall, yes. Request. Even though you called me an airhead, I still Always always remember Jeff, count the number up here and make sure that you've got a majority before. Make sure you got enough to if you if you're upset one, you still got enough. We're all friends here.

All right. And we're at 7:17. So, let's move on to our conditional use hearing. conditional use application for 26073 466th Avenue municipal wastewater treatment facility.

Okay. Well, as you know, this is our wastewater treatment plant and as of you know, the last meeting we went into the city uh couple years ago, thought we had it reszoned. I just thought I did and we did not get it reszoneed. So, last meeting we went through doing the proper zoning of it because the waste bar treatment facilities going there. Um, I put on the application to zone it industrial because I believe that is what it should be zoned. Um, actually just in all reality, it could be NRC and could be a permitted use, but I think light industrial fits with the area what it's going to be in the future too. I think that interstate's going to get developed. So, light industrial makes sense. Since we got the zoning, light industrial, it needs a conditional use permit. Um, like I said, it's all on me. This should have all been done on the front end. like I said at last meeting. Um, but we definitely want to make sure we go through this process, have public hearings if people want to come, you know, and go through the process so we don't skirt anything. You know, I think the whole public is very aware that the land was out for a wastewater plant that we're doing the plant. We've sent out notices. We've had lots of meetings, but we don't want to skirt the process at all. So,

what's what's the time frame that you realize that it wasn't reszoned? When did you realize that? Um when I was working with SECOG about a month ago and because I we had updated the municipal ordinances, the zoning ordinances and I wanted our map because I had seleated map. So they went through they took our ordinances and updated map. They had me look it over and I said, "Well, this one's wrong. Wastewater should be zone." And they go, "Well, I don't have an ordinance for that." And I furiously went through all the ordinances and I yeah we must not have done we just must have annexed and you know this was a couple years ago so I in my head thought I haven't and that's on me I told

this this property currently is not reszoned yet. It's got to go through second reading of the council. Yes. So, are we doesn't the zoning have to be officially and done before we issue a conditional use permit? You can table this till next meeting if you like. We're just want to make sure we have it. Yeah. The order of events.

Order of events and correct. And I mean the the reality of everything is is the second that you found out that it was the zoning wasn't there, if I'd have built a building and it wasn't zoned correctly and it was realized that my zoning wasn't correct, I'm guessing Mr. Clark would have been showing up to our job site and given us a stop order because we can't do any more work in this building till we get it reszoned correctly. I've kind of been that way. Yeah.

I mean, I've been involved in a couple when we gave stop orders because of something not being right. Um, we've got enough goof ups on this. I think that in my mind, we need to table this from tonight and put it out in the next meeting when the zoning is complete, has made it through, council, has made it through perfect sense. I just wanted to make sure we did the process. So, Um, you know, when I did find out, I started the process of the hearings for everything and yeah, so that makes perfect sense though to me. I mean, I've have had a couple three people that question me about it and

as well. I encourage them to not take their time to come to a meeting and voice their concerns because there's $23 million worth of infrastructure there. At this point in time, this is paperwork, right? I said you don't need to come to the meeting and and put make all more questions and make more of a mess of it than it currently.

And it is a mess on my part and yeah, this is paperwork, but like I said, this is always going to be the wastewater plant. We spent $23.5 million and we would have done it whether it be on the front side or the back side. And the other the other statement that I made to him is had had the reasonzoning come to us before construction started, there wouldn't have been a question. We probably wouldn't even had a discussion. We'd have just reszoned it and said good to God, right? So, well, I don't see I mean, we obviously approved my opinion, but I think we should be in the right order to make sure everything that makes perfect sense. Yeah. I said I just wanted to make sure whatever reason, we do do it. So, it will it should, right? You want to make sure it's zoned right

back before we right zone before we just so we don't set a residence for somebody else. Right. Because I totally get it. We have in my time sitting up here, we've made a couple of people wait to get their conditional uses permits until second until second reading pass city council. So, I think we need to do the same thing for the city in this case because the precedent of rushing things through can get us in trouble later on. I'm good with that. I say we

So, we need to have a motion to postpone until our next meeting the conditional use application. I'll make a motion. Thank you. So, we have a motion and a second to postpone action on the conditional use application for 260 73 466th Avenue until our next meeting. The vote is this is not debatable. So, we'll go to vote. Miles, yes. Espinosa, yes. Hudel, yes. Graham, yes. Anderson, yes.

Bramble, yes. So Mr. Kyle's here tonight, but Mr. Kyle's not on the agenda. So we'll just go to Teresa. Oh, why don't you call the grass and now I'm getting used to his new schedule. Grass on the street. He's not on the agenda. We can't talk about it. I have little grass on the street every time. Yes, we know. Well, don't don't tell us that. We don't want to know. We don't want to know that. I do. And I hit my head on the tree cuz my trees are so low. And I don't tell us that either.

Bob knocks me off the thing. Yeah, but if you're not on a sidewalk, Tim, what's your address? We don't have a sidewalk. So,

so mine I'll just give you a quick update um on our Western Avenue project cuz we just had a meeting on it this morning. It should be um open tomorrow. The section that they paid between Mickelson and Opel. They plan to open that tomorrow. I don't know if right away in the morning, but they told us today they'd get it open tomorrow and then they're going to move. So then that leaves basically the intersection of Western and Diamond Circle there. And they're going to do those in basically two phases cuz we got to be able to move traffic through, you know, another way. So they're going to work on the west half first, they said, and then they'll be moving to the east half. So that's the plan with that. And then obviously they'll come back as time allows and, you know, when they have time to to get the seating in and the sidewalks and all that other stuff with it. But our our main thing is trying to get the road in, right, Joe? The weather is cooperating. Yeah. Time to build road sidewalks.

Add sidewalks and things like that later. Yeah, it's in good shape. The Western Avenue portion is in good shape. The interstate portion. That's not in good shape. There's some doubts there. What's the completion on the bridge? Is there the bridge? Well, it'll be fully not. It'll be going to next year before it's fully complete. this morning said though traffic switched over October one on the new bridge under the new bridge. That's what they're shooting for. Yeah, we'll see. Not driven by there, but then the last time they drove by, it's been a few weeks ago.

I think it's doable, but it's the uh westbound off the one that is question mark and eastbound on. Sure. This is another question mark whether or not they'll even get done. They might just use the J ramps on the west side. Those north ramps need a lot of dirt work and a lot 10. What was the number? I thought it was like 20. I I don't know. They couldn't believe it when they over there. How much dirt? 30,000 yards. Yeah. So, yeah. So, so are they going to go from Western from Diamond up to close to the bridge in front of like the coffee cup mount? Is that their next just short of the coffee cup?

Short of it. South driveway. Okay. Just short of that. Short of that. Yeah. Tomorrow, that's what we're going to tear up. That's what we'll be. It's the next phase there. That's the second 150. They anticipated about three and a half weeks. We kind of did a rough day count today earlier about three lot less utilities now as we've got further down storm shore and things like that. So it's it's going to be the shortest of all the phases like

you start to kind of get Dairy Queen and Ace out of the woods, you know, they get their driveways back, real driveways back, you know, stuff like that starts to get better. Good. It'll be nice when it's done. It looks cool. Be very nice when it's done. We just got to tell people that. A little painful now, but it's a nice toford. You know what it's going to be when it's done. We also had our pre-construction meeting um with Jeff on the Swenson parking lot expansion. Um that's going to be relatively short project. It's going to basically for fencing up this week.

Yeah, I just talked to my fence guy or whatever. If I can get ISG to state that we're going to probably do it on Friday and then basically start moving dirt and whatnot on Monday and that'll be two or three weeks. Yeah, it's I mean it's only a couple thousand yards of dirt, a couple thousand ton. is really talked to him about just working during the daytime trying to get shut down by 5 because that's when practices and games kind of start coming in and we don't want any heavy equipment being moved around during that time. But it'll help when he gets his orange fencing up all that behind there. But if we can shut down during that time, then that would be good. full that parking lot is to the north, you know, at night with practice between football,

especially when you got when you got football and soccer balls going on. It's a lot of cars. So, this is definitely needed. This will be helpful. Yes. There. I don't want Jeff's guys working in there when we're trying to have practice because you're talking a whole bunch of young boys. Their concentration is lost on practice with all that heavy equipment. Yeah. You're going to learn anything about it? No. First thing we got to do it because kids love to pull those stakes and it's a sword fight. You can't keep construction laugh around kids.

Boys won't be boys. Yeah, sounds like fun. Let's go out there.

Um, we anticipate that, um, you know, we had ISG do a drainage study on Kelly Avenue because of kind of drainage problems there. We anticipate to have that fully done this week and for the council to review at their meeting on the 16th. So, we'll be inviting those residents along there to kind of go through that and weighing out kind of the options. Like I mean basically from what I've seen preliminary that you there there is drainage problems on that south end. You can either do a full street reconstruction. You can do just a drainage problem or you can just you know for the whole street or you can try to just do some kind of piping on the south end to kind of just get rid of the most nuisance part of it. Which is the best option? I guess we'll discuss that with the residents because obviously the full street construction is going to be costly or whatnot. So like I said, I haven't seen the full final report um that get that ready and get presented to the council. So that's in the works. We're also working ISG is working on doing that water study for us as well. So basically that'll help in the future to see a lot of that's going to show us where our pressure points are, where we got good water pressure, where we don't, where we may need a future water tower as a development occurs. I, you know, kind of give us a lot of good information as far as when developments want to come in and do we have the water to sustain, do we have the water pressure to sustain them and kind of that stuff. So that'll be a good study to have as well going on. Um, and then

where the worst water pressure is in town. H where the worst water pressure is in town. Well, I hear a lot up on like Vandermark and underneath the water tower. I mean, yeah, I would say the north part. Yeah, exactly. Yeah. Our worst We're doing sprinkler systems. The worst flowing pressure we have is that is basically in the new duck trail development. I was going to say north Vandermark and RT and is where we kind of get the complaints about well I don't got very much walker pressure today what so I I think that is where that I mean I don't know why that is but that whole development is short on pressure and flow never usually on the south end or whatn not but yep that's where

get down get down in Turtle Creek and it's phenomenal really furthest away you can get from the water tower was flowing faster by the time the bridges get there.

Um I can't remember when I did this report. Oh, we did. Uh we do have a new wastewater plant specialist hired. I can't remember what time of this report if we had him hired because we were just working on that last week. Um uh the gentleman, he's a class 4 operator. He's got lots of years experience. He was very knowledgeable. We are hoping to get him started um tenatively on the 15th is what we're looking at to get him in here. Currently um he we're doing working on a plant in Minnesota. So he'll be transferring and moving over here to that. So that is a good thing to get done and get him up and going and get familiar with our plant especially now that we're all learning. So we are still looking for public works assistance. Um we've got some applicants in. Uh next week we're going to look at starting up some interviews for them as well. So, if you know of anybody who might be interested, come get their app in this week cuz the guys really need another guy to help. We're kind of really short-handed.

Oh, that's what those guys. All right. I didn't know what that was. Where are we at with the that sidewalk grant along Mickelson? H the mayor is really We were all really hoping we would get it in this fall. I don't think it's gonna the the state still hasn't even come out and done they they need to do a basically an on-site visit before they will give us the notice to proceed and that gets pushed off back you know and without the notice to proceed and that on-site visit ISD technically can't be doing any design work or whatnot because then the grant doesn't reimburse it so it'll probably be a spring project

I I mean very hopeful it'd be very if we could get it done but the clock's ticking September. It's kind of like the Lake Mitchell project that they for a year they said we're going to drain Lake Mitchell and all of a sudden they said oh we can't because the state has to come out and do something first. I tell you we got noticed about that grant at least at least two months ago maybe even longer. I'd have to look back and so we're just on a holding pattern till the state gives us everything's approved. somebody.

Yeah, the grants approved. It's just just getting the paperwork in line and somebody's got to come out and do this site visit to give ISG the all the contracts have been put in place and whatnot. But you can't move forward until state does all their little check boxes and one of them is this like visit. I think that's kind of the last one on it from what I understand. But but even if we would get that say next week, you know, then actually she's got to design it, which it's fairly simple. Look at but it still takes time and then you know got to bid it. Well, that's at least a month process there after. So now look where we're at in the calendar. So

yeah. So I I think that'll that'll be a I put it in next year's budget because I'm pretty sure it's going to be next year. At at this point in time, the smart thing is just to say, "We're going to do this, but we do it next year rather than having somebody up against weather and everything else trying to get Yeah. I mean, we definitely don't want to, you know, have a poor product or whatnot. So, it's Yeah. You don't want to have be fixing cracks in two years. Yep. I think that just makes sense. So, I would think some early work next year would be pretty competitive as well. Yeah. And I mean like it should be, you know, fairly simple project and as long as you go quick, but it's just we're running out of time this year.

Yeah. Cuz build building the sidewalk that's pretty much you can get going on that as soon as the frost comes out of the ground. I would think anything else you have, Teresa. Any other questions for Teresa? What did the council do with the reszoning of that area north of Ramona? approve that. Um, they approved the first reading in it, so it's got a second reading as well. So, Yep. They approved the reason. Yep. So, but it's started to go through the second reading as well, too. So, and that'll be on their next meeting.

Oh, I make a motion to adjourn. Second. Have a motion and a second to adjurnn. All in favor? I I opposed. We journed. I always forget that's my job. You got one job. Poking me. You got one job. One job. Doesn't anybody else blow their grass?