City Council - Regular Meeting

Aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Just take a roll, please. Okay. Here. Um Bowen here. Paratcha here. Matson here. Shilling here. Um Mayor Jones is absent with notice. Um I don't believe up to the last meeting. Okay, we got Carlson with us. All right. Do we have any additions to the agenda? If not, need a motion to approve the agenda.

Motion to approve the agenda as presented. Second. All in favor? Opposed? Moving on. Need a motion to approve the minutes of our previous meeting from 217 2026. Motion to approve meeting minutes for 21726. Second. Motion's made and seconded. All in favor? I opposed. Any bills? Any bills submitted for payment? So, we have none of those. At this time, we have an opportunity for some public comment. Please state your name for the record. Frank Cadero.

Frank Cadero. Thank you.

Good evening, members of the city council. My name is Frank and I am a Hartford resident here tonight to engage more actively in local government. I would like to propose that the council consider permitting backyard chickens with within city boundaries under reasonable regulations. This could include allowing only hens excluding roosters establishing a maximum number per household requiring an annual permit or licensing fee and ensuring chickens are kept in clean, secure, and properly protected enclosures. Backyard chickens provide families, especially those with children, with fresh eggs and help reduce households for food waste by eating scraps. Some Bel Some Belgian cities promote backyard chickens as a waste reduction strategy, reporting lower levels of organic material and landfills. Chickens also help control insects and rodents, which are useful near storage areas such as here in Hartford. When managed well, chicken manure is a natural fertilizer for the garden. Many communities including Sou Falls and other South Dakota cities have implemented backyard chicken ordinances. Balancing benefit with neighborhood cleanliness and noise concerns. I urge the council to review similar policies in the future. Thank you for your time service to the community and I hope you all have a blessed night.

Thank you for your time. Thank you, Frank. I am totally I so I've been on council. I think this is going on is it my it's my fourth year, right, Teresa? I think so. Yeah. And you are the first person in the four years that I believe I know it's been done in the past who's actually has came here cuz I'm a proch guy. I I am too.

I'm probably clearly I probably will never have chickens even if my wife and I move out to the country. My encouragement is and I know I went to a meeting um actually no there was a meeting at the brewery. This is a few years ago, a couple years ago maybe because there's a backyard chicken program. I know Jill, your husband's involved in that. Um, I was the only person that showed up to that meeting. It was one other lady and myself. So, my encouragement is if you want chickens, obviously you have to have a majority, right, to to make that happen. I like chickens, too. Yeah. So, like right now, and I and and my term is up in November, so you got two pro chicken people. But again, I don't want chickens, but I Yeah.

This is a long fight to go. It's a long fight to go. You do have other people that have interest. Just curious, what ward where do you live in town? Uh I live just one block down on So he's in my He's in my word. Y first uh first street. Yep. My encouragement is if you ever want chickens in this city, there has to be a real movement of people that really want it. You have to get mo momentum and then you have to call the other counselors, meet with them or encourage them. But I'm pro chicken. Thank you. Do a public vote. You could do a public vote on it. But it takes a petition. That's an option.

But that takes work, too. That takes going to people's doors, going through the legal process. But thank you. Cuz literally, you know, you see on Facebook. I'm just going to No, I've seen people, they all want chickens. I'm telling you, in four in four years, you're the first person to come up here and actually do what you did right there. And that right there is a good set, but that will never be enough to persuade the people that are a little hesitant on it. But thank you. Got to get them on the agenda. Yeah. All right. Thank you.

I also agree the community actually people in town who are citizens of Hartford supporting it is important because I think in the past when it has come I've kind of asked around my ward and neighborhood and there's not widespread support. So I think it takes some of that like you said maybe a process getting people on board with it. Thank you. Thank you. Limit that discussion to five minutes. We've got two minutes left. Moving on. Gobble gobble. Oh, that's turkey. Let's go with chickens. Let's chickens first. That turkey sounds a lot like a turkey. Visitors, you do have a gabble. You can

We have Tyler Torson, president and CEO of our Sue Metro Growth Alliance. He's here to give us a regionalization update and to discuss America's 250th celebration. So, thank you for being here, Tyler. Hey members of council, uh good to be with you guys again. Um appreciate the opportunity to just come visit and check in. Don't have a ton of substantial updates from the last before you guys. I do want to share just a couple broad SMG updates, regionalization updates, and then um just some other things kind of on the horizon. And then happy to share kind of what I know on the America 250 stuff, some of the South Dakota efforts, how you guys as a community can encourage more involvement and some different examples on that. Uh just broadly for the Symmetra Gro Alliance, uh we continue to um stay super busy on a lot of different fronts and stand ready to assist not only you guys uh and city staff, but the business community, your residents on other things that may come up. um we have a hard time saying no and we uh have a lot of resources at our disposal too to where um if anybody has any questions or has some ideas, we're happy to listen, happy to look into them, provide answers or get you in touch with somebody who does right away. So, uh just be sure to lean on us anytime that we can be helpful to you. Uh also know that over the last couple of years, we've added more strategic partnerships, economic development professionals association, which is doing a lot of the uh kind of legislative tracking and peer Uh, so you guys are automatically members through that. Automatically members of Southeast South Dakota Tourism. Uh, we do some promotional stuff with like 605 magazine and Sou Falls. Business with Joby Schwan. Uh, you guys have seen a copy out there too have uh, our quarterly magazine that we have total editorial control over. Our growing places magazine. We're always looking for story ideas. We want to tell the stories of your people and your businesses and your community. If you know of some really cool stuff that needs to get out to a wider audience, please let us know. We have a lot of different platforms to

help get that word out. A simple email or text or uh get somebody connected to us. We're happy to try to run that down to lift some of these stuff up. Um broadly on the kind of like the bread and butter kind of why do we exist and what do we do? Uh is obviously um helping existing business community retain, expand, navigate challenges. It doesn't matter if they're large employers, manufacturers, industrial or whether they're small businesses, whatever may be and everything in between. uh we also are in a good position to help kind of recruit or facilitate uh the right projects in the right locations whether they're looking to relocating to this region uh from another part of the state or from um another state altogether and we've been working on finding more avenues for those kind of leads uh not just relying on the governor's office development or waiting for the phone to ring uh we have other partnerships that give us more bites at the apple if you will uh so I'm pleased without getting into any specifics or names or projects or ideas or that kind of thing. There are a lot of active projects that we're working on big and small. Uh a lot of them that we are um pointing towards uh hard for two just to kind of help run that stuff down. So that's um some interstate activity, that's uh industrial park opportunities, that's small business activity, too. So um again, I won't get into any specifics like that, but just wanted you guys to know that we're actively working some leads and working with the relevant stakeholders on all of that. And again, we stand and ready to assist your chamber of commerce and any other uh group too with any additional support that they they may desire. So, just know that on the regional wastewater project, a long time coming. Uh can't remember what all I shared with you guys last time, but uh when we had our first call after we got the congressionally directed spending kind of grant award notification, uh we had our call with EPA out of Denver and talked about, you know, relative timeline and does this grant expired? We have to have it expended by a certain time. We had to go backwards and do kind

of the initial planning phase first before we get to design and construction on this regional conveyance system. And uh I I had given them a ambitious timeline of what I thought was realistic and they laughed. And now I know why they left. It's because they kind of control um kind of the the stop and go a lot of stuff. So it's taken a lot longer to get uh this kind of first phase launch. But I'm pleased to share with you guys that we do have a contract in place signed for our phase one uh kind of the planning process here. Uh that's what we've been waiting for. It should have been launched last summer. We ran into some delays and running down some technical things that had to get sent to EPA's headquarters for review and back and forth. So there's a lot of back and forth. Government shut down October, November into December didn't help. Um but uh we're back on track. Contract is in place. We're waiting for a pile of award stuff, but uh that should take us I would say um best case scenario kind of four to five months, but you know, more likely kind of six to 8 months. So in that 5 to 8 month range before we'll get that kind of report back. Um but that that'll give us a lot of the answers and direction that we need uh to be able to move into kind of the the next steps of that project. So um separate from that regional kind of the the pre-engineering report for the regional wastewater uh study um you know I mentioned in front of you guys last time happy to engage with another one of our SMGA member communities your guys' neighbor Humble and um having conversations with them to find wastewater solution that makes sense for them as well too pleased that you guys have your treatment facility online and made that strategic investment. I want to support you guys in um using that for for your group. So um couple just kind of key dates for you too, upcoming things that you guys should be invited for and if not I'll make sure that you get it. But uh March 18th is our annual meeting in our award banquet uh where we get to celebrate kind of the previous

year and hand out some awards from our SU Metro region. So that's March 18, 2026 kind of 4:30 to 6:30 in Sou Falls. Um and then our typical bus tours of in May and in August will uh are still scheduled as planned. We're also looking at adding an additional bus tour opportunity to help uh trade some ideas and exchange some community visits uh in April this year as well too. Uh before I go into kind of the America 250 hat, uh any kind of questions or comments or ideas or anything that you guys have for on the SP? uh one on the 5 to8 month that's for the that's when we'll kind of get the study or that's when you guys will get the study back from EPA.

Yeah. So so we're contracting with AE2s engineering department. Yep. Yep. And uh so that's where we'll have the kind of the final report. We'll have oh kind of monthly progress reports as as we go along. There's a couple other kind of uh mini milestones in between. And then we also do have factored into the grant and into the contract of uh doing stakeholder engagement and community engagement updates along the way. So within the next five to eight months before we get the final report uh we do intend on coming back and sharing progress updates as we go with you guys.

Okay. That's the only question I had. Right. I was going to ask how Krooks is feeling about, you know, hey, how are they feeling about hooking up the Sou Falls for wastewater, but that's too early to tell. I think you'll find a lot of people in Kirk's not very happy with Sou Falls, but that's a whole another topic. Yeah. Anyways, that's all I got for that. I'm excited to talk about the 250th, but cool. Great. You and Sean should talk maybe about a marketing idea Sean had to solicit businesses to come to South Dakota. I do have an idea. Yeah, happy to. It's offline and I will I'm going to send you an email. Yeah. About some other stuff because I get your updates. So, I'll connect with you on that. Perfect. Yeah, that sounds great. Thanks for bringing that up.

That was literally going through through my mind as he was talking. So, um, on the American 250 front, uh, there is a South Dakota commission as well too, uh, that was established by executive order in 2023. Kind of the mission of that is to engage, educate, and unite South Dotans to deepen their understanding of American history and South Dakota history. uh our democratic process through education, increased engagement in our communities, civic affairs, statewide celebrations, local celebrations uh to commemorate the 250th anniversary of the foundation of uh the founding of the United States. Uh I will tell you it's kind of fun. Uh it is like the whole year. I mean it's it's not meant to just be July 4th, right?

It's the whole year. Could even trickle into multiple years if you want to get into like the Constitution's felony and that kind of thing. really just an opportunity to unite especially in polarizing times. Um you know campaign election year is always kind of tough too but uh we want to have different opportunities to show that we have a lot more in common than than we do um kind of opposed. So, for the fun of it, uh, countdown to July 4th, 2026, 122 days away, 11 hours, 45 minutes, and 1 second. We have we have a nice countdown clock on our website, too. Sweet. Uh, America's 2550th.gov is a really good one-stop shop for you guys. Uh, America's 2550th.gov. On that, it mentions kind of how to become an official partner. Um there is a partner resource guide which I'm happy to to um send over to you guys as well too in that brochure if you haven't already gotten or considered it. Um I would encourage you to to consider passing a a city resolution. Just kind of put your stamp on it that you guys are are kind of no doubt uh in line with one of the celebrate America's 250th and um in South Dakota for your community. Become an official partner. uh organizations can become partners, chambers can become partners, uh local governments can become partners as well. Uh you get listed on the website there. Um it it don't be scared off by um it kind of mentions like to become a partner. Here's the application form and kind of here's the expectations and you will do this and this and this. Um, I'll tell you, we don't have like an American or like a South Dakota 250 like enforcement, you know, committee or anything either. Um,

intentions to find really good intentions. We're all in this together. Um, but there's just a lot of ways that any community events that you guys are putting on can get added to the state historical society website. Um, trading logos have an America 250 in the South Dakota Commission logo. Uh, you hopefully have seen some of the flags. Uh Maximizing Promotions is the out of Suit Falls is the is the official South Dakota partner for the um South Dakota logo play. Uh that's been really popular. There's been a lot of news stories in the last month of businesses purchasing those flags and flying them. Uh communities rallying together and getting the kids and putting it up at city hall or at a prominent location to kind of help celebrate and kick it off. Uh so there's that avenue there as well. um when you get listed. A couple other examples like I was going clicking around uh Chamberlain Oklahoma through their chamber of commerce um has a really what we see as a good best practice is adding passing the resolution being an official partner community and then finding some communities have done like a 250 task force or a committee um getting groups together that are going to kind of take the lead and plan some of the events. Again, you can just take your regular event. We're not trying to make you totally reinvent the wheel, but you can use it as an opportunity to bring more people together, bring more people from the region together, a tourism opportunity, too, and an opportunity for more people to uh spend and celebrate and and uh have fun in your community. Uh Chamberlain, for example, I was going through their stuff. They have a lot of local events. They have they converted their annual Awards Galla that's coming up here on March 14th into a most curious murder mystery dinner. And so they got all sorts of cool stuff on their website. Um, a lot of different things that they're doing throughout the year. Fourth of July, uh, patriotic parade and encouraging people to, um, you know, dress up like revolutionary era. There's a lot of different fun things that you can do. Um, or you can just repurpose against some of your

existing events. You can do, uh, history stuff locally. Another thing that we're seeing is planting a liberty tree. Um, you can do that with a plaque. There are some grant uh resources that are out there too to help cover, you know, cost of some of these plaques or historical markers or to help pitch in for firework displays. If you're interested in any of that stuff, let me know. I can help get you connected on what's still available out there. Time capsules is another easy one. Um nationwide they're doing a time capsule in South Dakota gets a little box. Um the state itself is going to do I think it's at least three official time capsules at some they're going to pick what state parks uh they're going to do that uh later this year but we're encouraging local communities to to do their own kind of time capsule as well too. Um you can set you know like 2076 have a 50-year window or whatever makes the most sense for you guys on that. Um a lot of other examples too that you can go to and then also the americ250.org Our website has a lot of national resources for some of the nationwide trends, but really want this to be a local opportunity to bring people here.

Awesome. Thank you. Um, our time capsule is kind of kicked around to do it before 50 because you'll be Hey, hey, hey. That's the point. There'll be drugs that'll keep me alive for years. But, uh, let's see. But that's also Hartford's 130th. So, you know, something we could we probably missed some opportunities. We should probably uh have hired or assigned somebody to be uh more 250th minded than we currently have within the community, but who knows? Or maybe there's still time. Yeah. It's never too late. Absolutely. And a lot of communities are tying it together towards their like 125th or 130th anniversaries, too.

Excellent. Well, thank you, Tyler. appreciate your uh always appreciate your uh updates and uh this 250th deal is could be really cool. Looking forward to it. On on the website, sorry, one last thing on the website too when you do there's a resources tab on and I'll share this with you Teresa too, but um in the partner brochure is where uh it's got like the template language. I'm not sure if we just released. So, all right. Excellent. We have to put on the agenda. Thank you. To have a robust conversation.

Yeah. I kind of just threw a little bit with this one, but you guys start get you guys thinking about maybe the next agenda or two, we can start talking about what exactly we want to do or things that we think we can do, what not. Like we kind of brought up before, Craig's already mentioned it to the jamboree committee of maybe trying to incorporate something to their event, whether it's red, white, and blue or parade theme or something. You know, kind of talked to them and the women of today with that. I think it'd be really easy to do some banners on main street here. I mean, that would look nice and put that in there.

Um, yeah, point out that it's Harford's under 30th, so I don't know, just a little bit of sway. some teachers or I don't know something just to start thinking about. So yeah, sounds good. Next one. When does when does the jamboree committee commit to their theme or when they've already made a theme? We've had a few meetings. Uh the women of today are the ones that actually pick a theme. So we brought up the last meeting and talked to them about trying to remember to incorporate something with this. Next meeting will be next Monday, I believe, and it'll be at maybe fire station.

Maybe we could send them some of this information, too, just so they can see what other communities might be doing. Yep. Awesome. Okay. Excellent. Moving on, we have uh applications, agreements, hearings, resolutions, and ordinances. First up, we have a special event permit uh for the chamber block party. Information is in our packet, and I believe Jill's here to speak on that as well. Good evening, Jill. Hello. How's everybody? Amazing. Thank you.

I have um the applications for both the block party and the fall festival as well. And we're going to combine the fall festival and trunk or treat this year. So, we're just doing one Sunday instead of two. Um, so they're basically the same as last year's. Um, we have the same section of the road blocked off for both events. Same expectations for both. All right. So, the chamber block party is going to be held Wednesday, July 15th. Yeah. Okay. There's also alcohol allowed within that closed off area. So, it's just follows the same criteria as previous events, it looks like. Okay.

We will not be selling alcohol, but if the brewery is, then just for people to be able to walk around. Yeah. Okay. So since there are two separate items on our agenda for two separate motions, I believe make a motion to approve the special event application for the chamber block party. Second. Motion in a second. Any discussion hearing? None. Call the vote. Madson, yes. Bowen, yes. Yes. Chilling, yes.

And I'm a yes. Moving on to the chamber fall festival and trunk or treat. That information is in the packet as Jill mentioned. Um they're going to combine those events this year. So do we have any discussion? Make a motion to I just want to point out I think there is just one change. Instead of being in the the um sunshine parking lot, it is just going to be on north folks there. Right. Correct. We're just going to do it on the street. still closing off the same amount, but just so that Pizza Ranch can continue their deliveries without as much of us being in the way and just keeping kids out of the parking lot overall. And it provides more parking that way. So,

yeah. So, North Works from Highway uh 38 to the to Western Avenue. Yeah. Okay. That's a big stretch. Yeah. That's great. Yeah. All right. I'll make a motion to approve the special event application for the chamber fall festival and trunk or tree. Second. Any discussion? Hearing none. I'll call the vote. Shilling. Yes. Rach, yes. Bowen, yes. Madson, yes. And I Yes. Thank you. Moving on to uh application. Yeah, that's it. Thank you, Joe. Appreciate you.

That was so easy. We there's something else we were going to talk about, but yeah, that's that's to be that's further. Discuss application submission to South Dakota Games Fish uh Park and Park Trail Program.

So, for this, you know, we have the HADF had donated land for a trail that would go basically from 12 Street, you know, up to the sports swen sports complex there. Um, so we know we had that land available. the park on record board was talking about, you know, grants and funding sources for it. And right now, the game fishing parks have an 8020 grant out there, which is probably as good as you can get at this point. Um that is for recreation trails specific. Um they encourage um for kids and pedestrians. I think we have a good chance because we're trying to move kids in a safe manner up to, you know, where they'll be to the, you know, for their soccer or their softball or whatnot. But, um, the application time is open now. It is due though by April 10th. So, if we want to submit it, um, we need to kind of get on it and gather information for it. Um, ISGA kind of put a together a preliminary estimate of the cost. Um, a little over 281,000. So basically, if we did get the grant, it'd be about 56,000 for the city's chair. Um, obviously they're going to go through it and kind of update their numbers or whatnot. So that might change slightly, but uh like I said, for that amount, I think that's a good opportunity to possibly get a trial up there.

I think anytime we have a chance to land a 8020 grant, right, we'd be crazy not to try. Yeah, exactly. So, so what I'm looking for now is just if the council wants permission to move ahead with the application process, I guess. Do we need a vote or just a um if you want to vote that'd be great. I think that u I can also submit that in with the grant that we have the backing of the council. Make a motion to have the city staff move forward with an application for the SDGFP grant for recreational trail program. Second. I'd just like to point out that this uh trail is on the uh HADF ground and they had

they deeded the land. So it is our ground now. It is our it is a city. It was Yeah, it's on the very eastern portion of it be on the very east side of there. It goes basically on the east side and the north and part of it will get the kids to the park. Huh. That's pretty cool. Yeah. So, you know that with any development they got to donate 5% of it. So this is their open space contribution and and it is already deed to us. We do own it now. Yeah. Yeah. That happened uh right away. Yeah. Yeah. Year and a half ago. Yeah. Very good. Hearing no further discussion. We'll call a vote. Loan. Yes. Yes. Chilling. Yes. Madson.

Yes. And I'm not working on it. All right. Moving into reports. We have the Minihaha County Sheriff's Deputy Report. Deputy Rectenbaugh, how's it going tonight? Good. How are you? Good.

On February's report was taken from February 1st to February 24th. There were 131 calls for service, which was a decrease of 41 from January. There were three accidents. All of them were without injury. 29 traffic stops, which saw a decrease of nine. Um, six warrant services, five citations, 15 case reports, and six arrests. Any question? No. Thank you for the report. Thank you. Seeing a lot more activity, I would assume, with kids out on the streets with the weather warming up.

Yeah, sounds like I haven't cuz they're still in school when I'm here, but sounds like over the weekends it's nice out. Yeah, I stood on our street. So, yeah. All right. I don't want to open a can of worms. SO, I'M GOING TO DISCUSS I'M NOT going to but but me and Jonah were talking and the sheriff's department is trying to work with the school like during one of their assemblies or whatever to kind of talk about scooters and safety and whatnot. So, here that's a good move. So, that's all I need to say. mainly at like a middle school assembly. Yeah.

Scooters for the most part. Got it. Great idea. It's a great idea. Boot scooting booty. Yeah. Have a good night. Thank you. You too. All right. I'm not going to gash you up like Ardan does, but it is the Cindy city engineers report. I think there could be a conspiracy theory that Michael and Ardan are out having fun. Oh yeah, that's a I think you might be on to something. Michael in Vegas. Yeah, not not quite in Arizona though. So he says quick drive. So he says conspiracy theory. So you know I I don't know. But

um nice seeing you all tonight. It's been a while. Uh report is in your guys' pocket. But just quick summary on the three projects that we're still tracking here. a lot of other development reviews and stuff going on right now. Um, specifically that North 38 development um and then had some preliminary plans for Turtle Creek development as well, looking at the next space in that. So, seeing an increase in those, which is which is good. Um, you know, that's stemming from getting that gravity line in for the wastewater treatment facility to allow that land to be developed. So wastewater resource recovery facility getting really close to you know finalizing that closing that out but still meeting as a group I'd say city ISG and Rice Lake on a weekly or nearly weekly basis just to you know track all outstanding items any maintenance items get those wrapped up make sure we're we're good on operations there and address any items that come up. So still a work in progress but having good collaboration good communication amongst the groups. uh Western Avenue who would anticipate, you know, early spring, May, June time frame. Wrap up all those punch list items and then we'll get that one crossed off the list. So, that project's looking really good. Really fortunate to have the good weather last year to be 98% complete on that. So, then the last one that's picking up right now is the Nicholson Road SharePath. Um, so I believe it was noted last time, got all of our approvals with DT. So, kicking off design right now. So, in that design phase, um, as we hit those milestones, we'll keep you guys updated, but I anticipate to have design done. I'm going to call it early spring and then we'll get into the review process with DOT as it is uh, stage hours with that. So, it will take a little bit longer review process than what we're used to with getting design and jump right into just working with them, make sure we have approvals on that. So when you say you were you'll work with them, will they look at that connection to Highway 38 then or

you know because it kind of goes to 38 or not quite to 38 for the shared use path? Yeah. Yeah. It doesn't quite go to highway 38. So um it's pretty much Turtle Creek all the way up to to the west. So that' be a future expens. We stopped it there because there was if you push them up there, there's no crossing in that area and a speed limit is still 50. Yeah, that doesn't stop doesn't stop me from crossing there. I mean, there that's the shorter way. So, I I just think at some point that has to be addressed. There will need to be a a crossing and a speed reduction there. whether the state is seeing that or not. I would assume with their study they should

especially with with the other development we have.

So there's another study that's actively going on that's led by CCOG um and safe streets for all. Um I don't know if you guys see much of that but they were doing some yeah city of Harford is part of it. they were doing some community engagement and and through that identifying some of these high impact areas where you may have some of those collisions between pedestrians and and cars right so identifying highway 38 corridor in a lot of those areas is where we identified some of those potential improvements so it's nearing the end of the study phase I believe study will wrap up around June time frame projects will be identified and that can apply for some federal funding one of the challenges you need to have some of those incident reports at those intersections to rank higher, you know, to get some of that federal dollars. Um, but working with, you know, the city staff here to identify those with or consult them as well to to prioritize some of those areas.

So, I just the development in that area and having the that's the side where the walking path is then to get to the school as well. So, people are going to cross there. Y they do it now with no sidewalk. So yeah, sometimes with uh just I don't know like they're the only ones out there. Yeah. Well, the speed it's the visibility coming out of town is bad around that curve. Especially if someone's speaking. All right. In the packet, we also have a pay request.

Yep. Have a pay request. It's pay request number 27 in the amount of $11,000. 700 $11,793. There we go. Uh so the pay request is contingency use. Um and those items that were included on there uh was supply and install of exterior roof letter access. Uh there was a credit on some exterior garage door openers and then uh from ECC type of material ticket to add receptacles the light bulb for the city camera on there. So, um, like noted, that's a little over $11,000. No additional repayment is being paid out on this payout, too, just for your guys' reference. So, would be looking for a motion for approval for that. I'll make a motion to approve or approve the pay request number 27, the Rice Lake Construction Group for $11,793. Second

motion and a second. Do we have any discussion? I have a question about the um outstanding punch list items. What percent down complete you would you say those are? Close.

Yeah. I mean if we look at payout wise it's 99.19%. Right. I would say it's generally about that too on the project. Um, unfortunate or unfortunate, I think we had some warranty items that came up that we weren't really expecting that has caused some of that time. I say fortunately because it it came at a time when, you know, Rice Lake is still here to always help assist us. Um, that we can get on those flyers, we can get that new equipment and after warranty versus, you know, right after that. So, that that has caused a little extra.

I think the biggest thing on the So, what he's talking about is we had that blower motor go down. Um, it actually showed up yesterday. Um, contacted the rep and he's going to be here next week toward the end of the week uh to help get that to get that installed. So, that'll be one thing that we'll take off. Uh, the biggest thing probably in the punch list is starting up the the press for the sludge. Yeah. So, we have we've been trying to get enough sludge. We finally think we have enough now. We're trying to schedule it because people are out of Canada that'll be doing the presentation for or doing the demo for showing us how to do it and that stuff set up on it. Um, so once that's done, that'll probably take care of a lot of the stuff on the budget list.

Is there travel and consulting fees that already paid for or is that going to come out of the contingency any further discussion? Seeing none, I'll call the vote. Bowen, yes. Madson, yes. Chilly, yes. Yes. And I'm Yes. All right. Thank you. Awesome. Thank you guys. Moving on to our public works reports. Superintendent Craig Wagner.

Uh first off for streets, u something Justin forgot to talk about in Western Avenue. We had a vehicle go into the ditch by the church and smoked one of the culverts. Uh took a pretty good chunk out of it. Cracked it pretty bad. Uh Michael's actually got the pictures. I took pictures of them sent to him. Uh we've got the information from the sheriff's department. Um I was contacted right away when that happened. I was actually on to Sou Falls and um that will be getting taken we got figure out how we want to get that taken care of but won't be replaced. So, so I don't know if you've seen it or not, but it took a pretty good chunk out of it. So, so we'll be working through details on that. Uh,

on the south side or the north side? I assume they were I assume they were north they were northbound. So, southbound. They were southbound. No, they were the southbound side. They were northbound. Yeah. Then they hit it. Yep. And I don't have any details on how I just I've got three pictures that show pretty. So, so how does that work with it? I I'm assuming turn insurance. Okay. Yep. Could be a costly thing because they have to probably move that snug up. I've seen it. There is a chunk out of there. So, that's cheap compared to hitting the pump station. That's true. Maybe we need some guard rails up in there. It is a seed drop. I mean, I will say you take your

We We voted to put them up, didn't we? We did. That's for the ballers. when you're driving on that road, you don't don't take your eyes off of Wester cuz that it's a quick it's a quick drop. No, it's less than that.

Um going down the streets, um Aztec was the low bidder for the um slurry seal project this year. Um Sou Falls is going to award them the package or their portion of it. So it's up to every town to award their own part of it. Uh, we did have some increases that I wasn't looking for. So, plus at the time that we went out to put this out, we were hoping to get better pricing. So, we did add Western Avenue, which definitely needs to be done. So, we're going to look at taking out a couple of other roads to get within our budget for it. And then at that time we will have you guys make a motion to award the package that bid to

I appreciate the conservative thought of that you know and trying to stay within the budget but the fact that we don't have any major projects this year and um I don't I only see the cost of things increasing. I mean, personally, I would entertain asking the council to approve some additional funding to get it done because we cut some out last year, too. Yep. And so, I think Yeah. Yeah. Trojan got cut last year because of the construction came through at the same time. Yeah.

Yeah. So, that that's just my opinion on that. I appreciate your being conscious, you know, the of the budget and everything, but I think there may be other years where we're forced to be more cut back more restrictive. Yeah. So, I will have it in my report next meeting and just ask for the full amount for what the price g So, so I won't be here, but I'll have it make sure we get it on. I won't be here either. So, well, I'll be here. So, get it done.

We're going to carry the mail. So, uh, moving on with streets or not streets are done. Um, boulevard trees. I guess it was just about Jim Anderson. I did talk to him today about grinding. He's going to get to the, uh, the old ponds and get that cleaned up. He's hoping to spring right away. Um, we had a little discussion about future spot to haul branches to. He doesn't have anything. We don't have anything. So, I was going to try to contact a land owner in the area um and see if we can maybe lease a spot from him to put everything out and do the grinding at a certain area. So, I tried made a phone call today and never got an answer back. So, um I'll be working on that, trying to see if we got a spot to actually do something with branches. Otherwise, if we keep moving ahead with taking branches, we're going to have to go to to Poet and Sou Falls. which is a long run with dump trucks that are shorter boxed. So, so we're still working on details on it if we are going to try to keep it or not. The only bad thing is for us as a city is we are planning on taking like 50 some trees down this year, ash trees. That's a lot of trees. So, I'm hoping we get a spot to grind again this year. So, I'll keep working on that. Um, moving on. um lagoons. We were all through that last Friday. I think probably by the end of this week, first part of next week, we should have the ice off and we'll start moving the rest of that water over. So hopefully in April, we can have quite a bit of that done and get start wrapping up some of our stuff up there in that property up there. So what is all the time frame for the for the lagoons? So I can only see the third pond, I guess, from the interstate. your upper two ponds, are they at anything or

We've got ariation A and ariation B, which are the main ones with most sludge and stuff in them, bioolids. Um, we've got a pump down close uh before the ice weather turned on us last fall. Um, we still have the pump and everything in there, but it's all drained down, so we're ready to fire it up the spring right away. We'll probably got about another foot to two foot to take out of there, and then we'll be at that bioolids depth. We'll take the pump from there. here. We'll move it over to pond B or irrigation pond B. Um it'll probably take us a couple weeks to pump that down. Um once we get that pumped down, that's all going into pond one. And then once we get pond one, once we get those filled, then we'll take everything from pond one and we'll throw it into two. Um which will only take probably a couple weeks to move that all the way over.

Um because you're looking at about 20 probably 25,000 g 25 million gallons of water. Um, so once we get it over there, then we'll sample it, see if we can discharge from pond two. If we can't, then we're just going to go ahead and dump it into three and then finish draining down two with pumps and stuff like that to get that as low as we can. And then we'll just have to hold on to hold on to the water until the pH and ammonia and everything comes around and we're in our limits and then we'll get permission from Danner to discharge them and we'll be done. So this year we should be done with the pump. I'm hoping by first part of summer be

wonderful. That's my goal with it. We usually can discharge in the spring um if it's right away. Once that summer warm weather hits, then we are in trouble again. But algae growth is high, TSS is high, ammonia starts to climb, jumps back and forth. So we want to we want to get aggressive and that's one thing I'm going to be on vacation here for a few three weeks actually. Starting Saturdays, you know, three weeks vacation. One of the list on the guys thing as soon as that ice is out.

So, one of the goals is this month is as soon as that ice is off is to get those guys aggressively pumping that down. We actually got a a bigger gas tank on the pump so we can just fill it up and let it run because only putting 650 gallons a minute out and there's a lot of water in the pond. So, yeah.

So, we'll be being aggressive with that and getting those done. So, I'm hoping, like I said earlier, some we'll have them pumped down. So, we're out of the way. Um, parks and that stuff. Um, the bathrooms are completed. We're waiting for final inspection. I think the plumbing inspector and the electrical inspector are going to be here this week. So, we'll be completely finalized with that project. Uh, Neil and Eric just finished up shelter one, re put steel on that. Uh, so we got two shelters left. Uh, and we'll get probably get started on those this weekend. um agre on field day. That's one of the projects that the park board wanted to get done. Um I was up there yesterday or today and they said it was real sandy. They they couldn't play on that. It's not sandy. It's just it's angling is actually pretty good. It's thin. And the biggest thing is that it was that thin and it dried out and then it got soft and that's up where they thought it was sandy. So we're going to be shape uh shaping those up. That's one thing I got one of the guys doing tomorrow is reshaping that. And then I'm going to talk to ISG about having blue tops put out there so we know for elevation to bring them about we're just going to leave that stuff down for good base and then we'll bring about 4 in in and reshape that whole field to get that in shape. So then the other thing on there and I don't know if we can even act on this because I didn't put this on the agenda either. Um so we had Blackburn come over the other day again just to recheck the gauge house. Um they gave us some options, different things. Um, pretty much the same as what we were looking at

for the basement. Yeah, the basement in here.

I should explain a little more, I guess. So, so yeah. So, if you go down in the the gauge house in the basement, it is a dungeon basically down. It's wet. There's dirt floors. There's a little bit of concrete. You can see some seepage. There's blocks that have come in, you know, here and there. Um it's it needs a lot of work in there just to get it cleaned up. So it's not musty or anything like that or we don't have rotting going on in the future. We're still in good shape with the foundation or anything like that. So we just need to protect it. So we had him come over there a couple years ago actually and give us some prices and we didn't do anything with it. Uh we did budget some money this year. I think we budgeted 70,000. Um, when the guy came over, he said the original bid, they were going to treat it more like a crawl space where they're just going to seal everything up good and have it, you know, so you could crawl on if you wanted to, but not really do much. We do have the two furnaces down there. So, they're going to, the proposal is to make it more walkable structure. So, you go down and actually change filters, work on the furnaces if you need to, or do electrical, whatever you need to do down there. Um, so it came in about it's a newer product that they just started using here last few years. So that's why it wasn't on the original uh pricing that we got long time ago. So it did bump it up to just about $8,000 to do that. Um I me and Teresa talked about it. We don't see the building going away soon. We think we need to protect it and try to do everything we can to clean make sure we got good quality air down there and everything else so we don't get molding going on, rotting going on. This will put in a couple stump pumps that we have backups on them in different portions of the building, the drain tile going around and everything else and try to trap as much of that water as we can and get rid of it. So, so I'll have that brought up on my not my report but maybe my report for next time meeting

we'll put on agenda for next. So, it's just something to think about. Yeah. Is that amount is that something we need to put out for bid? No. No, we don't. It's 100,000 on buildings. Went to 100. Okay. In my head I had 50 for some reason. And uh equipment's 50. Okay. Okay. A question I have on it because that's a pretty substantial amount of money. Um we've got one quote on it. Yeah. Right. So I I personally I think it would be really good to get a minimum. We certainly try to get some I think we should try. They're pretty niche. I can't think of anyone else. I don't know anybody else either. That's why you know they're right across the interstate here is where they're at. Yeah. Well, we don't I mean I mean I could certainly do some research

I think it makes sense to do some research and see if we get at least one more with a good obviously a good quality uh you know restaurant contractor but at that amount I I feel can't the city do it if I volunteer the guys will kill me it's going to be gone three weeks I mean we've always been told like the labor for the city staff is just kind of in the budget so look how cheap that could be done I would like to see another vote. And then I think, you know, I know that that building was um cuz the city bought it probably four or five years ago, right, with funds from the HDF. If they do this in the basement, it'll triple the value of that building. Yeah, that's how that works out, right?

But I just I don't know. This is more than I think what we paid more. We paid 30,000 more than twice as much as we in the spending on. But then, you know, I just I'm just thinking long term, you know, you go and you put 80 or 90,000 into this uh into this whole building and I what's the alternative? I said that would have no like let it go to the very bare minimum and then you have to shut the thing down. If we knew we had a community center on them, yes, capital improvement plan in a year or two might be different, but

yeah, new community center is probably 8 million. They did have some more of their another quote that they put together for us is putting a couple solid beams across the whole thing and doing supports all the way along it. Um it is supported pretty good from it's good, you know. Um we did put resupport a bunch of stuff before we bought it to make sure it was going to pass inspection. Um I told him I said I don't see that in a need. He said the only reason why you do it now is if you had to support it in the future then you're going to be disturbing. There's a product that they put down and to cut it to get what was the additional cost on that? Probably another it came to 129,000 with everything. So with the supports and everything. Yep. So yeah,

so we again we're knowledge, you know, we we don't know what we don't know. I would encourage you to bring all of that information to our next meeting so that we can make, you know, the first meeting when he's back. He won't be at the next. That'll give him time to see if we can find a second like in a month or you guys can look through it and see a month or two when you're back. Next summer. All right, that sounds good. So, yeah. So, we'll get that more information that stuff and I'll look for another company that can possibly do the same work and that stuff. We'll see if we can get another quote. So, sounds good.

That's all I got in my report unless somebody has something for me. Thanks, Craig. Okay, thank you, Craig. Moving on to the finance officer report. Karen, yeah, my report's in the packet and

there's a reminder in there about the equalization board meeting coming up on March 16th at 6:30. We do have all the forms now available to people to pick up if they wish to appeal. again here at city hall street maintenance fee is mentioned in there

okay thank you Karen sure moving on our city administrator report Teresa

um one thing want to point out as far as project update um you kind of got all of that but with the Kelly Avenue drainage study I think we've kind of mentioned it before um talked a little bit more with Ardan we were thinking about maybe in April sometime doing just a meeting you know with the might all the property owners along there haven't come in we won't be able to have a quorum of the council but if some of you can attend um ISG can be there we can have some more you know open discussion of you know the various options and see if anybody's interested with you know moving ahead on a project you know any appetite at all there or yes no maybe and then we know if we need to move forward with something or not So, we'll try to figure out um a date um in April and then let you guys know and then you can kind of decide who wants to attend. And so, we'll keep moving forward with that. Um as I kind of told you um in emails out, we did get council computers in. So, if you guys want to leave your computers tonight, um then it will come in. They said they'll get you to come in later this week or or early next week and and basically just do the transfer of what's on your current computer over to the new ones and then we'll get them all ready and hopefully have them by the next meeting. Um did a little brief update on the cyber security assessment. Um as you know DSU came in and did their assessment. Um I met with them kind of a Zoom meeting. They kind of gave me a high level of kind of their findings or whatnot. They're going to send out a report as well. Um, when I get that, I should expect it probably this week. I'm going to compare that to the Homeland Security report because they all have suggestions and then I'll I'll kind of bring all the findings to you guys to review and decide, you know, what we think we need to move ahead with and what we don't. Um, actually the the one from DSU was

very uh minimal stuff. A lot of it was um it stuff of of having certain switches set a certain way to just kind of be a little more foolproof. We we really didn't have a whole lot of stuff to um you know did nothing critical that we had to address right away on So that's a good thing. Like I mentioned it last time you know they did 22 attacks on us and they didn't get through. So that's good. Um, also with that, um, I am working though on a cyber security, um, emergency plan. I've got that pretty much completed. I'm going to have it breathe through it and, um, hope to have that to be present to you guys as well to kind of look. So, we have basically, you know, our emergency plan if what do we do if there is a breach here, you know, or, you know, some gets spam gets does get through and gets in our system. mainly just like a reactionary policy or is there like some business continuity planning?

There's some it kind of does kind of everything. So on the front end, what can we do to protect ourel on the front making sure we have the right firewalls in place and when the you know right programs in place and then it's going to be okay um and doing um training with the staff because I know that's one thing on homeland security and they do a session. So, we're going to get that lined up as well because I think that would be important to staff on the front end. Yeah. Don't open a suspicious email that says, "Hey, I just sent Give me 50 gift cards. $300 of gift cards in Vegas." That might have been legit.

So, it's going to kind of be like what you do on the front end for preventative. You know, if you do have a breach, you know, it depends on, you know, what kind of a breach, what you do. you know, is it just a something minor or is it something that is critical? And then yeah, how do you react to it? And then basically kind of a four step is okay, we had this breach. What can we do to correct it? So, does it go in the future? And just kind of, you know, follow up to it as well. And so, it's kind of like a fourstep kind of plan that kind of put together um for you guys to review. So, so we'll have more of that in future meetings coming up. Let you know. did want to let you know um hopefully this okay, but I I would like to move forward with a a couple of minor grants. Um our AED here in city hall is quite old. Um Linda Hartman has looked at it. It's at its useful life expectancy. We've had it for 12, 15 years. It's outdated.

You can't get batteries for them anymore. I got I got a battery for

the last one. Yeah. Yeah. Everything's getting outdated. So, we need to look at that. So, um I like to look in and and you know, and NH should have suggested this as well. We got that AED through the United Way grant. It's a 50/50 grant, which is probably the best one out there for it. So, I'd like to apply for that, too, and see if we can get one to get city halls updated. And then, um Senior Citizen Center, their dishwasher there, they've been having some problems with it, as you guys know. Um it is a commercial dish dishwasher. Um, I had a conversation. I thought that maybe a good grant for that would be the Hartford, um, community grant, um, community foundation grant because they kind of do little smaller projects that are community specific. Talked with Marco here. He says, "Yep, the, you know, the timeline is now. So, if we want to go ahead and apply for that, he's encouraged us to do so." So, I'm going to apply for that one as well, and hopefully we can maybe get that covered by a grant as well. Um last thing um district three meetings um is being held and this is something it's an um uh South Dakota Municipal League um event that they always hold every year that states kind of divide up into different districts. We're district three. They kind of go to after the legislative sessions, they go to each district and kind of put on a meal um kind of give then everybody, you know, updates of what happened this year, what changes are going to be for municipalities or not. Um, this year our district meeting is going to be in Lennox and it's going to be March 24th. So, if you guys are I mean it's open to help with people, staff, you know, legislators. If you're interested in going, let Karen or I know and get you signed up. Um, I do plan to attend. So, but um yeah, just let us know if you're interested in going. It's it's a good update. Yeah. Give you a lot of good updates there.

That's all I got in my report. I do have an action item though two on this. Um Dakota main stem every year um they like us to basically um choose a delegate delegate that would go to basically their annual meeting and have a a voting right for the city since we are a member of it. We do get a vote on um various items that come up especially like at their annual meeting. Um I have been the the name delegate the primary delegate for this. Um they have asked that all the cities do though basically an alternate now just in case say they have their annual meeting and I can't attend it. It gives we don't lose our vote then we can have an alternate go and still have a vote. So um they haven't um included made that mandatory and they they kind of have asked every city to do that now. So, I would like um I'm asking for action to basically they have a form in there that named me as again as the primary delegate for but then have Ardan as the alternate so then if I can't like I said attend a meeting and something that needed to be voted on he can to so we'd have representation from the city. So I would need a motion on that. Make a motion to uh approve the de primary delegation of Teresa Cidell and alternative delegation of Ari Jones as voting members on Dakota Mainstream Board.

Second. All right. Any discussion? Seeing none, I'll call a vote. Broadick. Yes. Men, yes. Matson, yes. Shilling. Yes. And I'm Yes. Okay, Ser, did you have additional questions? I was asked to bring up I have a question on the AED at the sports complex. Um, did that end up inside or is that one of those exterior ones? It's it's inside. It's an interior one. Okay. So, it's in the it's always been in the storage area there, uh, which all the coaches, they've got access to it. Okay.

So, the only time that people will be up there is when there's coaches there, you know, sportly. Okay. Yeah. Yeah. It's not like a city park or something where anybody could be up there anytime in reality. It should only be when it's utilized. So, okay. Until until we put the playground up there. What's the What is the typical lifespan of an AED? I think the battery life I think it's what every three years batteries three or five. I think we replace this one like three times. the one we have. I mean, it still would work and everything. It's just they're weeding it out. So, they they quit making batteries for them. Yeah. So,

we test it every month, so we know it's still work. I mean, we don't test. WE DON'T make sure, you know, THE BATTERY LIGHTS UP. WE don't shock people. So, I was at the 24-hour refresher course here about a month ago, whatever. And um they did talk about them being that they're going to be anybody that's got this one is obsolete. Come as soon as the batteries are done. You're done. Yeah. So, so there is there might be some other money out there. I know there's some government funding that's available for fire departments that I don't know if it' be something that, you know, city or not. I can just check.

I think when we originally got this one, we got it through the fire department. We could check on maybe they got better options for that.

Sounds good. And then I had sent that email out at the request of Ardan regarding that um one6 meeting and the garbage carriers and how we added an additional residential carrier and uh an additional roll off. Now those are um as Teresa's email alluded to um renewals. However, it's just in my mind a renewal. it was year-over-year and in reality we did add a residential um garbage carrier and so I don't know how we I guess at this point if there's an appetite for the council to discuss that in detail we should ask Teresa to put it on our next our next council meeting I guess or if everybody's fine the way it is then we'll keep moving on

I think I realized they were new to residential. You did? Yeah. Okay. I don't personally have a problem with competition, but I I think I was maybe didn't realize that because I thought we had two. Like I said, I'm pro competition, but I didn't realize I don't remember having a conversation about adding a third. I'm not opposed to it. Certainly not opposed to it. Um the pricing was in there for all. Yep. Yeah. Was a good one. Yeah. uh large number one. It's the AOK AOK AOK sanitation is the new one. They used,

you know, they had a garbage license, but they just did roll off service. Well, this year they asked to also add residential. So that's what Karen got the pricing for, you know, the residential on it. So that Yeah, but before then they were just the service they provided was just roll off the street from my Yeah, I saw it there. Okay. I know which one you're talking about. Okay. Because from for many years, the residential has just been Cresman Sanitation and Novak Sanitation. And in all reality, I think they got the majority of the town, but I was going to try to see if they get customer base, I guess. So, Sure. Okay.

All right. If that should change, I guess just bring it to Ardan's attention. Yeah, I was going to say I can put in my email. I guess if somebody wants it on an agenda to discuss, you know, yeah, let him know. So, I got a question on that. Pardon? Not I'm not calling you. You're the younger I didn't get my haircut today. Hoping you wouldn't notice. Good. Good.

Um, so, and I've I've brought this up a couple times. So obviously with like open meeting laws and those things and I've always I' I've been on record with this. It's always been my my concern cuz you know we get the weekly updates and that's fine. I like that. So you know um just so we don't go into violation of that because there's obviously some new laws passed. I think it is in 20 sorry 20 25 pass with that. So my idea with the BCC and Tom maybe you can help articulate this. So when you send out a BCC email, so it's a blind carbon copy, like let's say if you're to send out to the council, I have a question, I hit reply. That doesn't go to everybody. That only goes to to the sender. So a CC email will go that's what that's what we do right now. So if you hit if accidentally if you hit reply all, okay, on a CC email, it goes to the entire console. When you do a BCC, it when you hit reply, it only goes to the sender.

I I would suggest just starting a different email if you're just going to communicate with a sender, for example. Yeah, but if you do, but I'm just saying but but if you do a BCC because we already there might be some validity to wanting the people carboned on the email, you know, to to let the rest of the council know that everyone is on getting the same information at the same time. And so there is a bit of responsibility there in the event. And so in your instance, you replied back, but it stopped there. And so really there's no that didn't facilitate in my opinion no discussion. There's no discussion that was had. I was trying to intercept and say don't have discussion.

Yes. Right. I just think it's a good practice to say practice, you know. So that's my third time I'm going on the record saying I think it's a good I just don't like it because you don't really know who's on it. Right. Well, if it's Theresa sending out something to the council and we have this practice put in place, then then you know who's on it. You're assuming in No, I don't know. I would just hate for something to happen. It would have to get We'd have to go way down. Yeah. I mean, yeah, there would have to be pretty robust competing law violation. I I feel I don't want to spend 10 minutes on it. Just don't reply. Yes. Right. Yeah. I mean, any discussion of merits is going to potentially be a violation.

Right. Okay, here's a factual email sent to this group. You reply with, you know, whatever. So, you can reply to one or two people and be fine, right? Yeah. I mean, discussion amongst you. There's not a quorum. Yeah. That's the the critical part. Okay. It's good to at least talk about it. Just a reminder. Yeah. Sure. All right. Any further? Cool. Okay. Moving on. New business review chamber application for economic development funds. This is presented to us by the well by Jill. Yes.

So Jill's requesting $25,000 out of the 100,000 that are earmarked for economic development and um this is has to do with some lights along the bike trail. Correct. Yes. Just the portion that goes through Turtle Creek. Yeah. for so from fighter to uh through the dog well to the dog park and so a little bit falls on West Central's property um and then it ends before it before it enters the state highway property.

Yeah, it kind of goes through Yeah. Turtle Creek Park and then it'll go on West Central's property by the soccer fields and then stop at the highway. It won't go down the highway and partially right. And that's kind of more less to do with the state's restrictions and the upcoming projects. Yeah. Right. Is there a map in here? Where is that? The map was in the email. It didn't copy and it was Do you want to see this one? Yeah. Okay. It's many shades of gray. Yeah. She she sent me an uncolored one to me. So I did it through the copier. You can do color through the copier.

I apologize. It's 7/10 of a mile or 3,696 ft. Um 36 uh light fixtures along there. So, one about every 100 ft. Um which would not fully illuminate that path. I'm assuming it would create some pockets of light. Yeah, it gets very dark. It's so dark and there's no tree cover along it. So they it would be able to I think it's a great idea. I mean I sent an email to Ardanal probably four years ago about some solar lights because um it creates a lot of ambiance right when you have that. That's a

extends it extends people's time to walk and recreate and feel safe. Yes. I think there's a lot of pros to it. So and it's a very I agree with it's a very use path. Yes. I had one, this is just a citizen and I had pretty robust conversation, but just a couple questions. Okay. Um, not I think the light poles are phenomenal idea. I saw this, I was like, this is phenomenal. Now I can walk out there at night and not feel like, you know, I'm going to get attacked. Um, so on the banner arms, cuz right now on Main Street, those are just I would call single banner arms. Yes. Right. And um, so these are the double. So, you can do two banners on each side.

Um, and so my, like I said, I I don't really have a strong opinion on this, but when I have a constituent reach out with questions, I'm like, I don't know. I'll ask. So, it are you, are we going to Are you the chamber, are you guys going to be able to fill up those banners and get the spot? Cuz it's a lot of banners. So, cuz it's how many? It's 20. You're going to be putting up how many light polls? So, there's there would be 36 on this stretch. the proposals for 50 lights so we could do a future expansion. Like for instance, if they're doing the walking trails out to Swanson Park, again, not a ton of lighting,

not a ton of tree coverage. It'd be a great spot to add more lights as well, just for consistency. Um, but the goal of it would be that we would have just like with the veterans banner program, there would be points in the year where certain programs would go up on those banners, but for other portions of the year, there would be one banner that was like the city local on each light pole just for city branding. Um, and then the other one, it would just depend on what we're doing at that time. if we're wanting to for it to be businesses, events, um we talked about expanding the veterans banner program, um working with the school district to do something with the seniors in May if we have enough lights that offer us enough banner space to put the seniors up for like the month of May. And then there would be a portion of the year where everything would have to come down just due to weather. Um because the the winter is just awfully harsh on the banners and that winter wind when it gets so cold, it would just deteriorate the banners so quickly. So there would be, you know, November to probably February where there wouldn't be any banners.

So it's a lot of So like I said, I'm just this is just discussion. So there's 72 banners. Um, which is a lot. Availability. Yes. Availability, right? Yes. What is just out of car? What is the price difference between a single banner arm versus the double banner arm? Um, you know what? I could get back to you on that. Yeah. I was just he ran so he ran several different quotes for me and the original one had them like the ones downtown and so that was many of quotes ago. I kind of just that email is very far down on my email list um because we specifically wanted the doubles so that we could always have a city banner up on one. You guys will typically sell those spots, right?

Yes. Yes. So this a big a big part of this was just you know we've had this discussion with the council before making sure the chamber is looking for ways to be more self sustainable. Yeah.

Um the veterans banner program went over really well and we sold those 12 banners within like 48 hours. And there was a lot of interest for people that didn't even hear about it until the banners were up. And so being able to expand it, we might not get 36 or 72, but we might get, you know, 20 more. And so it just it helps us grow it and have it available for residents to actually see and know that things are going on. Um, so I maybe not right away, but again, it's just for us to look for future ways to bring revenue for to the chamber through programs that we can pay for. I mean, ultimately the city owns the lights that are on your property. So that's why we want to do this as a partnership. Um, and both has to get in the game on it, but we would maintain the banners as needed.

I'm glad you brought that up because it seems I don't have any specs on the polls. Oh, you um are they pretty similar to what we have here? They're okay. Yes. So, they're exactly like these poles out here with the exception of um with Craig's was the estimate that kind of has some specs on the back. It'll be a little bit taller going to the ground there. We're going to actually if this goes through Yes. Um the plan is the the poles will be one piece poles. they won't have the base on them because that base is welded and we've had three of them crack and break because of the wind to put the banners and the weights of the um

flowers on them that stuff. So, the plan is this goes through and it's going to cost another they're over $2,000 to do it right. We're going to sink each one down. We're going to auger down a 12in hole um down to 4 foot so we get below the frost level so we don't have to worry about them moving. And we're plus we're gonna have a pad quarter on them so we can mow on them without with the mowers and that stuff without having to worry about hitting them or weed whipping around them trying to do all that stuff. And then we're we're looking at putting a sleeve inside like you do with flag poles so you put set the post put sand around it pack it so that if it gets hit breaks we can pull it out and replace it easy enough. So yeah,

that's that was my concern is we we're I want to make sure it's a a spec light fixture, right? That is widely accepted by municipalities as a this is an approved solar light

because we don't want it to become a burden on our city staff for maintenance purposes. We don't want it to be a safety hazard if there's, you know, cracking of bases and it's not noticed and we have a liability issue at that point. And so, um, I think exactly what you mentioned, Craig, is very similar to what I witnessed at the the Spearfish City Park. It was one pole. Um, they sunk them in. There was a they could easily be replaced in the event they needed to be, but they were, um, they had a large solar panel. There's some of those concerns like I don't have any specs on the size of the solar panel, the what's the battery life, at what point do we got to come back and start changing these batteries? How much extra work does it add to city staff? And so those are just some questions I have. Ultimately, I would I would like Craig to sign off on them, but not feel pressured, right,

to sign off on them. And if we need to go a different direction with that solar light, then here again, maybe it's a I mean, it's all public money essentially. So maybe if we throw a little extra at it, it saves us a lot of headache for the next 15, 20 years. Are the downtown ones solar? The ones that that she spec they're just like the ones downtown, they are solar panel. They do have a solar panel up on the very top of the light, but that's also the photo eye. That's why some of these don't turn on because they got lights up above them that keep them shut off. Sure. Shouldn't be an issue out there. Shouldn't be an issue out there cuz it's And then these have been here for three years, four years probably. So, they've been holding in there pretty good. Yeah. Um,

yeah. longer. And the solar lights, I think, that I was thinking of were much more of a almost a street light from a size standpoint and and the the width of the of the light that it threw and and you could get the the optics. The last thing I we want to do too is have the residents along that area complain about so much light, the light, you know, cuz there's light. You want enough light on the trail. Yeah. You want it to be a down light, right? Down light. You you don't want it to be uh Yeah, I guess take a look at these two out here and just every look at them once at night time and just see what you think of them.

Well, I haven't heard haven't heard a lot of good about them lately other than they look good. You know, they're they're to the point in their life where they're more maintenance now. That's been required of them. And so that's what I want I just want to be aware of, have that discussion. Hanging those plants from them probably don't help either. I mean, that's another Yeah. And one other swinging around the the thing I'm you know as and I look for UL listing. Are they UL listed? Um are they spec you know what's the what's the specs on them? Do they meet uh some similar city standard we have for street lights? If we don't have a city standard for solar street lights maybe we need to get one so that right you know in the future. Yeah. Putting gel in

pack lights. Yeah. Those sorts of things. And one thing, and I think this is much more of a robust conversation because I think I'm totally in favor of putting lights out there, but it's just something, you know, I'm looking five, 10 years down the road, like Travis said with that is like even if we found a better product, we had to pay a little bit more. And I was just thinking, so I went and I looked at those arms up there today

and I was and then I looked at the arms and I'm like, "Okay, there's not a lot here." Now, it fits into the aesthetics of the light. If you look at those arms, it kind of ties in. Yeah. I was like, man, 20 25,000 for these banner arms. I'm sure the manufacturer is making a lot of money. They have to make money. I get Hey, I get that. And I was just thinking like, man, I wonder if Beaverbuilt could manufacture something, you know, match up that. I'm just thinking outside the box. Is there a way? They're aluminum. So, Beaverbuilt would Okay. So, so those lights are aluminum, but I am looking at this. And if this is the one that you're looking at for 52,000, I don't see lights on these. They do on the invoice. They should be on there. Fluted. Okay. Fluted poles. So I see the poles. 50 of those

two under the banner arms. Banner arms decorative base. I I can re email him and just cuz the previous I' I've updated this packet since the original invoice, which I know had the LED like specifically on there. Um so it may have just been when he updated this for the direct berry that it might have gotten removed. I I can reach out to him and get that updated. Then one other quick question, Jill. Um, did we or did did the group look at any other vendors for lights or is this hey, we bought for before, so we're going to call them. Did we look at any other vendors for lights?

So, we have not, but partially it was just for the continuity of of if we ever tie into downtown Hartfords and continue the lights going down Main Avenue just for consistency. It's the same company that you the same company as the ones that are down here. Yeah. I think you're going to have to get another invoice on it cuz that invoice for 52,000 is not show the Okay, I'll pull it. Yeah, that's fine. You know, I think I think we're headed down the right path. No pun intended, but I'm bummed. I I think lettuce.

All right. U It's not a yet. It's not a no. It's not a yes, but it's a thank you for bringing this to our attention and uh allowing us to start to have some discussion on it. Y and I look forward to seeing it again with some more information. Okay. Cuz again, we just want to make sure it's the right thing. It's a large amount of money. Can I get like a list of like the specific things that they wanted that you guys wanted clarification on just so that I'm not missing anything between Teresa and Craig? They Well, I'm sure Justin's ears perked up too. we start talking about specs and city, you know, definitely updated code and specs on the lights for sure. Those two things.

Yeah. I wonder if there's any grants out there. I don't know. There's grants for a lot of things. Yeah, maybe we should include them in our new train. I think it's been I think it's been a long time in coming and so we just want to make sure we do Hey, she brought up a good point. Hey, no, I'm bringing that up. It's not my idea. I'm giving you credit, but with our new trail going on, cuz that that 8020 grant, they'll cover 80% of the cost. Justin, is that just for the construction of the trail or can we add lights into that? Cuz cuz your engineering fees are paid out of that, right? Can we can we It's a safety issue. It's a safety. I'd have to look at the grant specifically. I don't try I say right off, I'd say just the trail. But we can try and look.

The answer's always. We don't know until you know. So, don't tell me you know. I'll check into it. That was Cindy's idea. I want that to go on the record. I've got a few of them, but that's only about three times a year. Okay. Thank you. Thank you. You guys going to table this or just no action? We're going to take no actual. Um that's that's the council's uh choice how to proceed. I guess they want to proceed. I would make a motion to table it. So, but then you got to select one. I guess you don't need a motion. If we don't take any action, I'm taking that motion back, Tom. or you don't have to. You just dest for lack of a second would be another option. There we go. Another way to go. That should be perceived as a no. Okay. Yeah, it's not a no. Sounds good. Thank you. Thank you, Jill.

Thank you. There's no no second. That motion dies. We lack a second. Perfect. So, yes, based on that conversation, I would hope to see this on our with some more information at our next council meeting, which I won't be recording. I'd love to talk. What's that? Lighting can be included. Lighting can be included. Very good. Good. There you go. It's called 7.

All right. Moving on to our next item of new business. The review and approve the preliminary plans for 38 North Development. All right. I'm in the wrong package here. There it is. So this is the development east of Maple Pass that the Jans Corp is um proposing to do. This is going to be a residential development. No commercial in it. Um the lots are kind of larger lots. I think most are half acre or more. The lots they do have an open space contribution. There's a larger one kind of in the middle of it that could be a future park. This is what we've talked about having there, you know, for future equipment or whatnot for the area. Um, that is an area pointed out in our plan that needs it. They have submitted their, like I said, preliminary plans to the city. It's gone through the PMZ board and now it's come to you. There are a few comments ISG has reviewed it and there are a few comments. Um, they have given to Jans. Um, most of the comments are basic, just changing a few things which they've agreed to do. They're they're very minor. The probably the only the biggest comment is right now Jans would like to turn over the detention ponds for the development to the city and our stance is we don't take them on and we don't have anything in place really to you know take on detention pond.

What does it mean to turn them over like we would be in charge of the maintenance of that? Is that correct? Right. No, because we're not we haven't done that for any other residential development and we haven't done that to this point or any commercial development. We've never done that. We we've we've got one crestmen that we have taken over years ago. They have asked to take it over and that is the one and only that we've done. Yeah. And so I I'm fully on board and I've argued that case as well and then on board with taking it on. I'm on board with what you're saying

and I've been of that opinion. And then in the next to play devil's advocate here, you have to ask yourself as a developer, if I'm perpetually required to maintain this detention pond, what does that look like for me as a developer? It's an HOA fee. Let's say the developer goes bankrupt. What happens to the detention pond? What happens if the How do you force the developer to clean it up? At what point is there uh I'm just playing some hypotheticals here. Um it' be like saying we're never going to maintain your streets because that's your development.

We've had a lot of discussion. We've had a lot of discussion. I know one thing and I hate I'm not for taking them over, but one benefit about the city taking them over is that we can start the cleanup and maintenance on a yearly basis instead of letting them get completely out of control. where you got trees growing in them and you can't get in to work them anymore. That's the only benefit that I really see of it. So, you know, the detriment I I would say too is when you have a property adjacent property owner standing here wanting us to clean up their waterway and we can't because it's not city property, it's private property. Think of Matias's, right?

We've had that issue. So there that's that's kind of what started to change my approach or my thinking on this. Just some something to consider. So like at Naps Landing for example, so they have a I guess I call that is that a detention pond in the center there? NAPS is a retention. That's a retention. It's designed to retain water and that becomes a a water feature. Those people around that pay a fee. The people that butt up to that property take care of that. So this is a detention pond. I guess explain that to me like I'm a 5-year-old that detains water. I some place for it to drain,

you know. Yeah, maybe maybe going back a little bit. So, I think this is good conversation. We've been having a lot of conversation on it recently and I think the city's at at a point where, you know, there's more development. So, more of the common practices on some of the larger cities are being being asked to do the same. You guys are at the size where you should really consider, you know, when to make that move and some of those effects of that move. So Travis and Craig hit on some good ones. There's an email in your guys' council report to that highlight some of those pros and cons, but storm water management in a whole um you can have a wet detention basin which you're going to get some water quality aspects from it. So that water's going to go into call it a bowl that has a wet pond uh total suspended solid. So all your particular sediments are going to be able to settle out and then that water is going to be able to go to the adjacent um waterway. the benefits of that that water is cleaner than what it was when it came in. The other method is the dry detention basin which is pretty common around town. So that doesn't have that standing water pool. Just have to be critical on the design that those bottoms don't stay wet otherwise you have issues with mosquitoes and cattails and that maintenance that we have seen in some of those areas. Right. Generally water goes in there. It's retained during that storm event to manage the runoff. You know, we had some conversations earlier this year with storm water runoff, maintaining that release rate. That's all that practice does. So, that's kind of the basis of it. When we look at storm water management as a city, if the city were to retain those, the big thing is that consistency of maintenance and performance, you guys control it, you guys maintain it. You know, it's kind of up to you guys. um that enforcement, you know, it reduces that, you know, city trying to enforce something and it not getting taken care of. Um but there's also a a good perspective with long-term planning, right? So, if the city is

going to only maintain these and start take more proactive approach like the parks master planning and really start to identify where we can get these regional detention basins, that helps more of an area versus a single single parcel, right? to look at more of a watershed aspect. One of the biggest cons is you know that that maintenance cost and the direct costs to the city. Um some liability and risk. So city assumes full liability you know some of that structural failure that'll go back to some design standards. So just making sure the design standards are really rigid um for that rigid within degree right just making sure that we don't overdesign it but make sure it's adequate. um and then that long-term capital replacement cost. So, my recommendation, you know, to the city council, if you guys were looking to entertain on um taking the stance on um starting to receive those detention basins as part of the development, uh that ISG and city staff work together to uh present a funding mechanism. Uh that way the city can generate funds to you know have the necessary maintenance and some of that studies.

Explain that because when I hear that I hear Yep.

So there's there's a lot of different ways that you could do it and what we would do would uh present several different options. So some of the communities um adjacent to here, let's specifically say Harrisburg, they do have a citywide drainage assessment fee. So, it's based on essentially your lot zoning type and your lot area. Um, so it's applied to every resident across the city. Um, an industrial area with higher impervious area is going to be taxed, for lack of better term, a higher assessment fee. Think of it very similar to street assessment, right? So, every year there's going to be assessment. We'll talk about it. We'll analyze it. Make sure there's enough revenue being generated to take care of the maintenance fees. Um, city of Sou Falls does have something similar to that, but they also do uh get some drainage fees through their platting fees as well. Right. So, that's very much on a development by development basis.

They charge some outrageous platting fees. You are not wrong about that. Just an FYI. Interesting. That's one of the benefits of developing in the city of Hartford, too. So um but in that instance that takes you know that funding mechanism in that area where that development is taking place to pay for some of that maintenance. Um you know in some preliminary conversations it seems like that would be likely the direction to head because it's not putting some of that burden on the existing home personnel and especially if we're implementing it now we're only going to accept stuff moving forward. would be likely find a healthy balance on on right. So like if somebody lives on the way west side of town. Yeah.

And let's say the city were to take ownership of this detention uh pond, right? Is that the word detention pond? Words. Sorry. Retention. Ret. It's a detention. This is a detention, right? Without getting too too much into the detention, we could just go with detention. Yeah. So like people that aren't in that development should not be paying for that thing. I I I think um I just wonder if there's a So if we took ownership of it, the city would essentially pay, right? Would pay for the engineering cost of this of this pond.

So the developer would take care of all the costs for that and then after that development's done, then the city would essentially accumulate that or take on that cost. Yep. We have a design standard for streets. We have the same. So it's just like putting in a road just like your book utilities. Yeah. I I never thought but then you could assess a fee to the residents of that development going forward but you wouldn't is what she said is true. Well if you some do it across some cities do it in I would agree with doing it in citywide. We think it should be development. Yeah. If we did something, this should be specific development, right? Because if you have 99% of your res,

it's not fair to people on Main Street somewhere else because we don't go. I'll play devil's advocate here, too. And that with that train of thought is if I have a higher cost to develop an area, that could create leaprogging over less desirable areas for development because of these costs with detention ponds. And so to to play devil's advocate, I think if you apply it equally across every citizen because ultimately we all benefit from that development. Um that's a pretty far leap frog in my opin. I mean for the same reason that a paved street in front of your house benefits me and I don't live on your street.

Yeah. It's a benefit to the city as a whole. Street lights discussion on these here. Yeah. Yeah. The problem is is with, you know, I I would agree with that. I I guess I'll play double or I'll push back in a friendly way, of course, is I think if you try and tax an assessment fee onto everybody, they're not going to see the same benefit as a using a street. They're like, "What is this?" Not saying that it doesn't have functionality with that, you know, but but there, you know, me driving my golf cart down part T, there's a much bigger benefit that I see and feel versus here's this detention pond up on these million, you know, these these properties up there.

There's some issues that developed in the rears if you look at Kelly Point, right? you know, right? Where had that come for development today, that area would have probably had a detention pond required to deal with some with that water. And so it is, you know, let's just say it was skipped over because it was not a very desirable property because of the water mitigation issues. Um I think it I I where it could create some cherrypicking of parcels around your community when you're trying to just develop in a controlled manner.

So the I never thought I talk I never thought I would this it's just an interesting thing we never thought about. Um so typically what we've done is that is that the develop the developer maintains it. So the benefit would to this city would be obviously the aesthetics right. So, we have more control on the aesthetics of it. Is there a benefit to the city? And maybe the aesthetics plays a role to the functionality of it, right? Because if you have it, I'm trying to see like, okay, if the developer the if there's an HOA and it's a, you know, the developers paying for it, they have a benefit to keeping that thing functional, right? They would have a benefit to that.

What if what if they've gone broke? So let's say if they do go broke then I would say then we can address it at that point in time. Then we can go to the developer saying hey we're going to maintain this. But does it become a burden on the city to have to start to pay legal fees to get that land deeded over or get it purchased? Whereas if it were deed over to us on the front end, now we can plan for it proactively and we can start to set x amount of dollars aside based on square footage of detention ponds in the community and Craig can bring us a number at budget time and says, "Hey, that guy need $50,000 this year for detention pond maintenance and we can just proactively attack it."

Can I ask a couple questions? Absolutely. Please. So this is for all development going forward. It would be that have detention ponds that the city would be owning those detention ponds and maintaining. We are not picking, oh, we'll do it for this developer, but no, not this developer, and we're not a fan of that side. This is all future development going forward. It will be interesting because it's not the first time we've been asked.

Yeah, that will be a council decision. My recommendation, you know, from my end would be able to, you know, our end help provide you guys a system that could be consistent across the board because I think that gets very tough when you

because that leads me to my next questions then that as we continue and and Hartford develops and then there's continued detention pan uh ponds that are obtained by the city that increases the dollar amount every single time more development comes which increases the percentage of cost to whether it's all the taxpayers or in this development or in this development. So it can continue to just keep increasing as development happens and we are owning more and more detention funds. Okay. Next. Uh so we're not looking at going backwards to anybody we have denied taking over detention ponds or or we did not they wanted it done and we said no.

We meant something down the road. We could tell them that if they bring it up to the standards of our new standards that we would take it over at that time. Is that something you could the council could always decide to how many how many do you think there are in town? I was just trying to think there's that was going to be another one. Are how many detention ponds do we have and do we have examples of badly maintained detention ponds? Three or four. Which ones? I mean I'm just Which ones coming for you? Yeah. One's coming up on Sage back there behind the waterway. Oh, that's not a retention. It's not a detention pond.

Well, there's a detention pond on the golf course, which is the golf courses property. That's a detention pond. That's a retention pond. So, that's just a waterway. So, waterways are not the same as a plan. No, we're not talking about waterway. That area behind Sage Horn there, that's all private property that is supposed to be a drainage ditch basically. It's not den. So I can think of the only other ones I can think of are the new in the H and they've got that set up where there's a fee. Yeah. HO essentially. You do have one at Mickelson and Western right there. That little thing that Tam put in years ago and look at that. That's always full of garbage and tall grass weeds.

The other half of the other half of Crestman's detention area. And if you the part that the city owns we tried to take care of but the other sections not the cacttails and then asam's edition's got one over there I can't think of any other ones and is see blue tide would be is there's maintained not a development that's more of a private so that that's only we can't confuse BNP bonds with detention ponds detentions are for a in my opinion again good discussion detentions are for a whole development, not a parcel, a BMP pond like a get and go. Yep. And then you you got that get and go and you've got a black tide.

Yeah. I say you got just individual parcels that have but they own that. I mean I mean it's it's theirs to but I think the thing to consider on that like the devil's have a kid on that asset act if you start looking at you know developing um 40 acres 80 acres 120 acres at a time that is very much the use of say like a blue tide right so a developer is probably going to look at a regional detention basin and then come to you guys

and say you know hey you want to take that over um it's the same concept same principle if you know storm water management practice would be put on that smaller 5 acre parcel or you know 2 acre parcel so I think that's some some of the conversation you know if the city is honing that you do have a little bit more of that control to try to get those regionalized that way you have less to maintain because I do see an economy of scale instead of having three small ones having one that you can maintain and focus on it's just one trip to the mower do it knock it out quick um but maybe to go back on one of your questions with the a cost increase. Um, ideally we would set a system up where you don't see that continued increase on every user. As you add users to it, it spreads out that cost, right? So you development area in town. So whether those fees are being paid by that development, you know, it's taken care of there or if you are spreading it across town, when you have that basin, you're adding more users to that. That way that that base is still pretty consistent. Now with inflation everything going up you would have a general increase but I would hope not to see like a 50% increase 100% increase if you know 100 acres gets developed here there the other thing. The other thing to consider as a community, um I worked a lot with this in central Iowa and it was a really cool concept when we do talk about retention basins with a water base to it and we do look at this regional aspect. You can get um a larger drainage area that is going to an area. You can have a wet pond and then partner with game fishing parks to stock that and have um have it utilized as a community amenity for a fishing pond that needs to develop some trout in there.

Yeah. So game fish parks does have a program where they will partner with communities. It's you know put in take is what they call it. So they put fish in there that are you know keeper size. So whether it's trout, bluegill, crappie, whatever it may be um pretty much stock it stock for free for that amenity. So are there any other smaller comparable size towns that do this that where this is what how they deal with new um development new development that comes you're saying that they take on the detention basins so that we can compare to and what they're what they do within their Yeah. And I would like not Sou Falls but

right so the the communities around this you know Sou Falls metro you know T Harrisburg Brandon they're all implementing some of those things and and taking those over now they're a little bigger than Harford right but I think we can look at some of those as examples and and tracks of moving forward. Do you know how the majority of them feel out the cost? Yep. It's on page 90. 90

there is some information that I just kind of threw out that simple question who takes over detention ponds do you or not you and do you have a fee associated now this doesn't have any detail we'd have to actually do some more research and yeah reach out to the city like do you take them over when do you kind of get those questions when do you take them over you know is it just regional Madison does it which is surprising

do you have costs and yeah how do you who pays those costs or whatnot so I think that's part of what we'd like to do is dig into it a little more and see what some other cities are doing and and come up with some different scenarios for you guys to talk about some more and just continue the conversation. Yeah. So, we kind of just gather some more information because I think it's going to take a few conversations to process. I say I think it's a process conversation. You have all Have you asked all of your questions, Michelle? I Anybody else have any questions? I don't have a question. I just have one point to make on that because this is more of a robust I would like to see a a cost forecast if we were to take it over like what does it look like and yeah I said that I think has to be all part of

how much money are we budgeting every year we got to remember Craig's not going to be here forever I understand that the thing about with the budget yeah thing about with budgeting these going into executive it's a wet year or is it a dry year you know it's a wet year if it's a wet year you know that's where you'd also have to have it in there that the city can maintain to the best of their ability, you know, whatever something. So, if the grass is starting to get this tall, then they're not getting complaints about it, you know. So, there'll be a lot lot to think about on maintenance and everything. There have to be some policies put in place and some standards and yeah, it's yeah, stuff we're have to look at.

That's a how does this impact us approving this? So at this point, so in their plans, their preliminary plans, they basically state that they want the city to take over the detention ponds. And I don't think we're to that point because we we have to have these conversations first. So in order to move ahead, I think you can prove it contingent that they addressed our engineers comments and our engineers comments um basically say at this point we don't take over the detention ponds. But that still allows us to continue having this conver discussion on it and if we decide to take it over in whatever manner that may be if we do if we don't you know we can you know move on from there but

yeah page 73 in our packet. Okay. I'd make a motion to um approve the preliminary plan for 38 North development contingent to the engineer comments being addressed. I've got a question on that, but I don't know if I can ask that before a second. Let's wait for I don't have to. Let's wait for a second. Okay. My second is contingent upon possibly giving a second. You can vote. No, I'm not. No, I

I'll second. So, just to be clear, what your motion is is approving the plans contingent upon we're not making a decision whether we're taking on the detention bonds. We're not making that decision right now. Is that correct? That's correct. Engine your comments are what? Page 90, correct? Yes. I would I was up at page 73. So the comment to pay attention to start page 88. Ownership and maintenance of improvements developer request city park for two ownership green space and detention ponds included in the development. It is staff recommendation that these be maintained and owned by the developer.

Okay. And then the other thing is we have sidewalks on these roads, right? Yes. Okay, perfect. Knowing that information, I would have done a second. Was I was like, "Wow." All right. Any further discussion? That's my question. Motion has been made and seconded. Hearing none, I'll call the vote. Matson, yes. Bowen, yes. Sheling, yes. Archae, yes. And I'm a yes. Thank you. All right. Moving on. Review approve abatement for parcels 943 and 200 and 23651.

As previously they these come through the county. One is an abatement for a permanent disabled veteran and then the other one is actually for an assessment freeze. Don't see that very often. No. Well, because usually if they file all their paperwork on time, it just automatic. With this one, they didn't get their paperwork in on time, so now they got to go through this process. So,

we approve them together. I would make a motion to approve the tax abatements for parcel 90043 and parcel 23651. Second motion's made and seconded. Any discussion hearing? None. Shilling? Yes. Rochek? Yes. Bowen? Yes. Madison? Yes. And I'm all right. Do we need to go into executive session for I'd like to go into executive session for economic development. Do we have anything other personnel and personel? Yeah. Okay. Make a motion to go to executive session for personnel and economic development. Second.

All in favor? I opposed. I would like to thank you guys for the raises. That's very much still. I saw the light. A little

I would entertain a motion to adjurnn. So moved. Second. All in favor? I opposed. Motion carries.