Finance & Personnel Committee - Regular Meeting

Call Meeting to Order: 7:00 PM

Telephonic Attendance

a. Consideration of a motion to permit Councilwoman Funk to participate by phone in accordance with Borough Code.

Motion to appoint Joseph Bunty, Jr. as Hanover Borough Police Chief

a. Oath of Office – Mayor Hormel

Minutes

Approval of Minutes of January 21, 2026

Finance Reports

a. Approve Bills for Payment b. Accept Monthly Financial Statement c. Accept Report of Monthly investments

Approve YMCA Summer Recreation Playground Program Proposal

a. Baer Avenue b. Deguy Avenue c. Elm Avenue d. Moul Avenue e. Union Park

Easter Sunrise Service at Long Arm Dam

a. Approve 6:00 AM Easter Sunrise Service at Long Arm Dam for St. Bartholomew's United Church (ELCA)

Special Event Permit Applications

a. Snack Town Spring Fling, downtown, 3/28/2026 b. Snack Town Street Fair, downtown, 7/11/2026 c. Christmas in Hanover, 11/28/2026 d. Bank Lane Alley Closures, multiple dates

Lawrence Baker Sheppard (LBS) Gate Improvement Project (Bid opening 1/18/26)

a. Approve issuance of the Notice of Intent to Award for the "Lawrence Baker Sheppard Dam Intake Tower Gate Improvement Project" to ___________, in the amount of $___________, conditioned upon the satisfactory review and acceptance of all supporting documents and forms by staff and the Borough Solicitor. (Bid Results will be available for Council)

Water Supply Sustainability Policy – Agreements

a. Approve the execution of Water Supply Capacity Agreement(s), in accordance with Resolution No. 1447 of 2025, for the following projects: i. "Devener Landing" (Penn Township), 118 Single Family Residential Service Connections ii. "Mustang Pointe" (Penn Township), 180 Single Family Residential Service Connections iii. "Fairview Estates" (Penn Township), 4 Single Family Residential Service Connections iv. 180 Moul Avenue (Hanover Borough), 1 Single Family Residential Service Connection v. 890 McCosh Street (Hanover Borough), 2 Single Family Residential Service Connections vi. 55 Wilmar Avenue (Penn Township), 2 Single Family Residential Service Connections

Elm Avenue Water Pipeline Replacement Project

a. Approve Resolution No. ________ for a cost share agreement with PennDOT funding 75% of construction costs for incorporated work on SR 2008 (Elm Avenue).

860 Carlisle Street (Weis Markets)

a. Approve Resolution No. ________ for Preliminary/Final Land Development Plan for proposed "Gas-N-Go" facility at 860 Carlisle Street

Fire Commission Ordinance

a. Approve the text of an Ordinance to Authorize the Hanover Area Fire and Rescue Commission to bill Insurance Carriers for Fire Services, Establishing Liability of Costs, and Providing for Collection, and to direct Borough Staff to submit the Draft Ordinance to Penn Township for cooperative review.

Mobile Food Vendor Ordinance

a. Authorize advertisement of an Ordinance to Establish Regulations with Respect to Mobile Food Vending within the Borough Limits.

Safe Streets Action Plan (SSAP)

a. Approve the execution of Professional Services Agreement with Dewberry, for the "Development of a Safe Streets Action Plan" with terms and conditions as set forth in the grant agreement with the U.S. Department of Transportation, FHWA Award No. 693JJ32640315.

Resolution No. 1132 - Telephonic and Electronic Attendance

a. Discussion on Telecommunications Policy during meetings

Approve Appointments and Reappointments

a. Right to Know Officer i. Kara Ellison, effective 3/3/2026 b. Assistant Borough Secretary ii. Dorothy C. Felix, effective 3/3/2026 c. Zoning Hearing Board i. Daniel Saia, 3 year term until 12/31/28 ii. William Gill, 3 year term until 12/31/28

Change Orders for 44 Frederick Street Public Safety Facility (will not go to Council agenda, approved here)

a. Ratify approval of PCO #008 in the amount of $7,341.00 and PCO #009 for credit in the amount of ($13,394.00), both as recommended by the Architect and as per staff report.

Police Eligibility List

a. Direct Civil Service Commission to create a certified hiring list

Joint Municipal Bid Awards

a. Award Joint Municipal Bid for Pre-Mixed Bituminous Concrete Paving Materials to Apparent Low Bidder York Materials Group LLC, in accordance with bid specifications as follows: Alternate 1 | Unit Price Pre-mixed Bituminous Stock Pile Material | $120.00 / Ton Bituminous Concrete Base Course (BCBC) | $62.70 / Ton 9.5mm Superpave Surface Course (0.3 to 3.0 million ESAL mixes as specified) | $74.00 / Ton 19mm Superpave Surface Course (0.3 to 3.0 million ESAL mixes as specified) | $67.25 / Ton 25mm Superpave Surface Course (0.3 to 3.0 million ESAL mixes as specified) | $62.95 / Ton 19mm Fine | $67.25 / Ton Alternate 2 | Unit Price BCBC Base Course | $69.30 / Ton 9.5mm Superpave Surface Course (0.3 to 3.0 million ESAL mixes as specified) | $80.60 / Ton 19mm Superpave Surface Course (0.3 to 3.0 million ESAL mixes as specified) | $73.85 / Ton 25mm Superpave Surface Course (0.3 to 3.0 million ESAL mixes as specified) | $61.95 / Ton 19mm Fine | $73.85 / Ton b. Award Joint Municipal Bid for Chemical Products to Apparent Low Bidders in accordance with bid specifications as follows: Chemical Product | Apparent Low Bidder | Unit Price Liquid Ferrous Sulphate | Evoqua Water Technologies LLC | $1.5500 / Gallon Liquid Hydrofluosilicic Acid | Shannon Chemical Corporation | $0.5770 / Pound 40% Sodium Permanganate in Totes | Shannon Chemical Corporation | $2.0700 / Pound Liquid Alum | USALCO | $0.1275 / Pound Liquid Polyaluminum Chloride | USALCO | $2.6351 / Gallon ALUMINUM CHLORIDE HYDROXIDE SULFATE (DELPAC® 2450) | USALCO | $0.3350 / Pound LIQUID POLYALUMINUM CHLORIDE (DELPAC® 3030) | USALCO | $0.3250 / Gallon Liquid Chlorine in 150lb Cylinders | Univar Solutions, LLC | $3.5750 / Pound Liquid Chlorine in 1 Ton Containers | Univar Solutions, LLC | $1.1960 / Pound Liquid Sulfur Dioxide | Univar Solutions, LLC | $0.7200 / Pound 50% Liquid Caustic Soda | Univar Solutions, LLC | $0.1655 / Pound Sodium Hypochlorite 12% Solution in Bulk | Univar Solutions, LLC | $0.1520 / Pound Sodium Hypochlorite 12% Solution in 55 Gallon Drums | Univar Solutions, LLC | $0.3500 / Pound EARTHTEC® Liquid Copper Pentahydrate | Univar Solutions, LLC | $23.0185 / Gallon c. Award Joint Municipal Bid for Crushed Stone to Apparent Low Bidder Vulcan Construction Materials LLC, in accordance with bid specifications as follows: Crushed Stone | Unit Price Screenings (AASHTO #10) | $17.50 / Ton PA 2A & 2 RC Stone | $12.05 / Ton Sand & Crushed Stone Anti-Skid | $16.40 / Ton 1B Stone (AASHTO #8) & HE6 Stone (AASHTO #9) | $19.50 / Ton 2B Stone (AASHTO #57) | $15.60 / Ton All Other Stone including Ballast (AASHTO #1 & #3) | $15.60 / Ton RIP-RAP (including R-5 & R-4) | $20.75 / Ton Price Per Ton for delivery to Hanover Borough | $4.45 / Ton d. Award Joint Municipal Bid for Petroleum Products to Apparent Low Bidders in accordance with bid specifications as follows: Petroleum Product | Apparent Low Bidder | Unit Price Regular Lead-Free Minimum 87 Octane (1) Exclusive of Tax | Mid Atlantic Cooperative Solutions Inc. DBA Aero Energy | $2.0530 / Gallon Extra Heavy Duty #5-20 Motor Oil Universal, Multi-grade in 55 gallon drums | PPC Lubricants | $8.1200 / Gallon Extra Heavy Duty #15-40 Motor Oil Universal, Multi-grade in bulk | PPC Lubricants | $9.0600 / Gallon Extra Heavy Duty #15-40 Motor Oil Universal, Multi-grade in 55 gallon drums | PPC Lubricants | $10.5100 / Gallon Extra Heavy Duty #10-20 Hydraulic Oil/Low-foaming action in bulk | PPC Lubricants | $8.3600 / Gallon Extra Heavy Duty #10-20 Hydraulic Oil/Low-foaming action in 55 gallon drums | PPC Lubricants | $9.3600 / Gallon Multi-Purpose Grease (meets new car warranty) | PPC Lubricants | $4.6500 / Pound Diesel #2 Straight Run | Mid Atlantic Cooperative Solutions Inc. DBA Aero Energy | $3.1330 / Gallon Fuel Oil #2 | Mid Atlantic Cooperative Solutions Inc. DBA Aero Energy | $3.0150 / Gallon e. Award Joint Municipal Bid for Traffic Line Painting to Apparent Low Bidder D.E. Gemmill, Inc., in accordance with bid specifications as follows: Line Painting | Per Linear Ft | Per Mile Center Traffic Line Painting – Two Four (4) Inch Yellow Lines | $0.140 | $739.20 / Linear Foot Lane Line & Edge Line Painting – One Four (4) Inch White Line, Solid or Dashed | $0.071 | $374.88 / Linear Foot f. Award Joint Municipal Bid for Snow and Ice Rock Salt to Apparent Low Bidders in accordance with bid specifications as follows: Product | Apparent Low Bidder | Unit Price Snow & Ice Rock Salt Delivered before 7/1/26 | Riverside Construction Materials | $90.63 / Ton Snow & Ice Rock Salt Delivered before 10/1/26 | Riverside Construction Materials | $90.63 / Ton Snow & Ice Rock Salt Delivered after 10/1/26 | Riverside Construction Materials | $90.63 / Ton Calcium Chloride, 50lb Bags (90%) | Eco Solution Distributing | $1,390.00 / Ton Solar Salt | Eastern Salt Company, Inc. | $111.00 / Ton g. Award Joint Municipal Bid for Street Milling to Apparent Low Bidder Kinsley Construction Site York, in accordance with bid specifications as follows: Service | Unit Price Street Milling Services per Square Yard | $2.50 / Square Yard h. Award Joint Municipal Bid for Water Borne Traffic Paint to Apparent Low Bidder Sherwin Williams Co, in accordance with bid specifications as follows: Service | Unit Price White in 5 gallon pails | $15.60 / Gallon Yellow in 5 gallon pails | $16.65 / Gallon Blue in 5 gallon pains | $16.75 / Gallon

Main Street Hanover, Moriah Tyler

a. Keep Pennsylvania Beautiful Community Partner Award presented to Hanover Borough Public Works Department

Department of Public Works

a. Report from Director of Public Works