Hancock County Council Budget, Efficiency and Revenue Committee and Council - Regular Meeting

Wednesday, April 1, 2026
Transcript
Video
Agenda

About this meeting

Government Body
Hancock County Council Budget, Efficiency and Revenue Committee and Council
Meeting Type
Hancock County Council Budget, Efficiency And Revenue Committee And Council
Location
Hancock County, IN
Meeting Date
April 1, 2026

Transcript

176 sections (from 965 segments)

1:030

Are we recording?

1:04 – 2:200

Good to go. All right. We will call the April 1 budget meeting to order and start by reviewing the fund balances. County General looking healthy. Lit economic development also sitting well. A lit special purpose. This is the library fund. You will see that uh it has this year with our decrease in rates started outpacing uh the receipts with expenditures which was the intent. You can see that reflected now. Uh skipping down CUMB bridge and both looking good. The uh health funds 1159 still healthy. Health first Indiana 1161. Um I did want to ask Deb, do you know off the top of your head how often they get receipts? I noticed the receipts are well above expenditures and didn't know how often they get those tanches. I I don't know how often they get them off the top of my head. Do have you receded any in?

2:16 – 2:520

Not lately. Uh I wanted to get council's thoughts on you remember that when Health First Indiana came out, uh one of their other funds was going to dry up. They were helping with navigators. They said that would be a year-to-year decision. Do you guys think we need to have the health department kind of come back and discuss their sustainability to see if helping with navigators is still feasible or It'd make it easier for July. Yeah. Yes. Could we still got $2 million in their account? Yeah. And I know there a while for that dries up.

2:50 – 3:320

There is a spendown happening on the other fund, but it's it's hard to to guess at how that's looking. Uh should we put them on the next budget agenda? That's smart. And I really kind of agree with you, but you know, I was thinking that we gave some raises according to what they should have. And um I'm wondering if they're hanging on to that so they can keep giving the raises without it going back on us, but I don't know. It's a thought. But did you talk to them, Brad? I did. Okay. What'd you find out? Yeah. After last meeting, I went and I sent an email to um about this. And so they had a board meeting. However, they didn't have a quorum.

3:31 – 4:120

Okay. So they're waiting for the next board meeting to discuss it to see whether or not they'll be able to do it or not. So just waiting for that board meeting. I don't know if it's it may be next month. Okay. So, but they they're considering it. I just got to wait for the board meeting for them to Okay. final decision. So it it is being discussed. Okay. Should we go ahead and try to get them on the next one before we get too close to budget time? They want to wait till when after their board meeting so they can I mean they can answer that fine as well. They're having a board meeting this month. We should reach out and see when their board meeting is and if it's before your next budget meeting we'll get them on there and if not we'll get them on the next one.

4:10 – 5:250

Thank you. Okay. I want Yeah, I think we need an update on how that cash flow is going to play out going forward. Um moving on let public safety looks good. Um, motor ve vehicle highway looks good. Rainy day sits as it usually does with Target. Uh, skipping down on the next page, E911. Uh, as we know the the expenditures outpacing receipts, that balance is getting pretty low. The lit correctional facility fund is sitting very healthy as well as the sub fund looks good. Although our expenditures are outpacing receipts and oh Greg Greg stepped out on us, but we'll have him guess give us an update. I know we were moving the rate around there so that we could accommodate all that. Uh opioid restricted and unrestricted. Dub, anything there? You've sent out some claims forms and

5:22 – 6:000

we have we've spent out uh I think we have like 2,000 um that we do not have earmarked. Um and so and and I think that we're due for another um receipt in but we just haven't got it yet. So everything that you guys wanted all that's left the 500,000 for the Aspire that the match grant. So we're we're doing well. the grant writer got paid. Uh yeah, we were doing all of that. And I don't know if it was mentioned in a public meeting, but it's my understanding that Aspire was awarded the state match. Correct. Is that uh Yes, partially. Yeah.

5:58 – 6:430

What what it is is they they have to turn in receipts and it can't be any of any money they've spent before July 31st or 1st, July 1st. And if it matches what the state wants them to have, they'll they'll match it. But if it doesn't, they won't. And and the total is not 500,000. Slightly below it. Yeah. They had 19,000 that they previously had spent before this got awarded. So that's definitely off the table. That won't be reimbursed. Okay. So are they sending in like we're holding that just because that's the mark that we had. So we might have a little more than the 2,000 that we can utilize for something else. Are they sending in invoices now? Not just one big one.

6:41 – 7:080

They will be sending in invoices. Then we then we send that on to the state and then we'll get half of that that back. Yeah, that's better than what we used to do or have. All right. Uh if if that ends up off a few bucks or something, someone will bring that forth with the with that pre July expenditure not being matched. Right.

7:04 – 7:450

Move it on to the next page. Let's see here. We'll skip down about uh halfway. The the allocation fund tiff looks good. We did have quite a few expenditures already this year. Uh but still healthy. We've got the uh geo bond debt service. We do have one negative fund. I assume auditor's office is Yeah, we would have to wait for settlement to come in. so that we can make that payment and and that payment is scheduled after settlement so we're good.

7:41 – 8:230

U Mount Comfort West tiff tiff one both look good. Do you have anything to say Kent about any tiff funds that we should know? No, we're working on next year's budget now. So Okay, perfect. Yeah, but this year's fine. All right, moving on to the next page. uh EDA payments 4908 does have a balance and uh does anyone have an update on is anybody discussing now that we have those EDA payments coming in the process or plan on

8:21 – 8:450

yeah we have we have the process it's we we let them know when it's done you know what we calculate what they owe according to their schedules then we send them a letter and notify them we have a process this in place. Right now, we're working with um Walmart bought GDI's um building. Okay.

8:41 – 9:290

And so there is some confusion on as to whether they want to pay off of the EDA schedule or the was it the confirming resolution? um because that's what GDI did and that's what we were informed to do because their schedules were different and that was the only EDA and abatement schedule or confirming resolution that was different last year or for all of the EDAs actually. So now that and GDI did pay off of the confirming resolution according to our legal council last year. Now that they've sold the building to Walmart, Walmart is saying, "Hey, you know, we want to pay off of the ADA schedule. So, we are moving that along to Scott for him to to comment on."

9:25 – 10:030

I I would think the resolution would uh take precedent over an EDA. One would think that the resolution was something that was voted on and approved and uh a document that uh we processed before EDA started collecting any money. So, I would think that resolution comes first. That's the That's the council that Scott's giving us. And, you know, well, we just processed the work. So, at this point in time, we've sent the letter out and it's kind of out of the auditor's hands. Can Can I ask a question because it is a little confusing for me. Are you

10:00 – 10:430

um we did the last RDC meeting we did have a little I I mean um Lisa is trying to explain it all and so in the future if someone buys a building and there's an EDA attached to that building before they buy that building can they request that that EDA be terminated? That would not that would be something outside of my office. So that would have to I would say that's a question for Scott because at we've been instructed that if someone sells it's just like the abatement goes with the building that abate if they're if they're going to have that abatement that I think that EDA is supposed to go with that as well.

10:40 – 11:230

And in the future is that something that we as a council want to promote that those EDAs maintain alive after the it's changed hands. I thought it was addressed in there already, Kent. Was it not? Well, I believe it's already addressed in there. If you want to carry that abatement, you carry that EDA as well, right? So, Kent, to answer your first question, I think you can ask for anything. Okay. Okay. You could you could ask for anything and now whether it's granted or not. But keep in mind what we did is with the EDA is we said you will pay this amount and we'll modify your abatement schedule.

11:23 – 12:080

Right? Okay. Now what we've seen on every one of the EDAS is the assessed value obviously is not the same as they estimated and we estimated originally. So all those estimated assessed values have been updated to actual. Some went higher, some went lower. Okay. And so they've all changed as we go forward. So yes, they could ask for it to be deter uh terminated, but then the question would be, would you change the abatement schedule? So when you ask for something, you might get something else,

12:05 – 12:450

right? was I I thought that Walmart had requested that the EDA be dropped. I think that they may be requesting that now, but it isn't a decision that I would make and I think Scott is looking into that. Okay. I have heard that that was the request that they said no, we don't want to we we don't want to have to deal with this also. Now they but they I don't think they want to let go of the abatement. Right. Pardon me. So they they want to keep the abatement, but they want to let the EDA go. Exactly. That's what I was confused about. I was going, "Yeah, I want to buy that car. That's your cake and eat it too."

12:42 – 13:250

So, so you know, if if that's their request then, and I haven't seen a formal request and so far they, you know, we worked with them on calculating and kind of where our numbers came. Okay. Well, there's a bunch of papers running around. So, yeah, I that's why I said I I'm a tad bit understanding what what's going to come out of it. I thought maybe the commissioners would have to address it first, but yes, I to some I think they're waiting. Yeah. Is that we're waiting for Scott to our product of the commissioners because that's what I was I want we're at the RDC and I'm going I think the commissioners have to tell us what their recommendation is eventually they have the final say and then I think

13:23 – 14:000

we'll have to wait on Scott for that and yeah he's out of town now. So I think we want a formal request from Walmart so we know what they're asking because but if they don't do the EDA that doesn't mean they get less tax it goes into the other again I think the other I mean the money flows then over to the other side right I think you would modify the abatement schedule and it would fall into the tiff right so it's one way or the other it's not like that they get a discount. They just get

13:58 – 14:410

Well, there has to be if they the commissioners agree to uh adjusting down or doing away with the EDA with Walmart, then I would think they need to come and tell us that they did it and then we can have a discussion on whether or not we want to modify the uh abatement. At this point going forward, we're we're not dealing with EDAs. Yeah. Okay. We'll deal with what we got, but until we get a formal request, all right, we can't just throw it out there. So, and and and I think it's being addressed. I don't know if we would receive that formal request. If we did, we would we would send that on to Scott and and copy you.

14:39 – 15:230

All right. Well, stay tuned on that. And as we start discussing the 2027 budget, um you know, we can be cognizant of the fact that we do now have EDA payments coming in. And we did talk when we started that whole thing about um funding areas with deficits, you know, particularly impacted by the tiff, public safety, that kind of thing. So, as we budget for next year, we can keep in mind that that money is there, but it's also not perpetual. So, we wouldn't want to to use it for anything that never ends. But, uh, I'd like clarification on who is going to make the decisions as to where the money is spent. Is it a commissioner's decision? I would have thought it's a commissioner's decision.

15:23 – 15:580

It is, but we don't really have any plan. The EDA is set up for the commissioners to decide where they want to go. Commissioner. Yeah. Now, we might disagree with them more if they spend it, but that's you guys have the final say. At least that's the way it was originally set up. Yeah. I think that Scott did come back with an opinion on that. Was it a few months ago? Creator of the EDA's make sure Yeah, we didn't. Yes, I'm sure they do. Okay, perfect. Uh, jury pay. We'll let Deb touch on that. Do you want to do it now or in auditor business?

15:56 – 16:410

We'll just take care of it right now. So, so um we there was a motion made at your last meeting general fund or food and beverage because it's the the um jury fee the jury fund fees. It has to be it cannot be out of general fund. So, we had a question but the motion was made that we would you do whatever to shore that up. Um, but I just need to know and I think that you guys, and I cannot remember, I'm so sorry, what the amount was that you wanted to shore it up with, but um, Mary wanted to have this meeting before she wrote a check out of the food and beverage. It does not have to be appropriated. Um, I it might be in the minutes from last month, probably.

16:37 – 17:130

I can't remember if it was 25 or 50. Remember, we're almost at 25 now. Tell her thank you for her patience. Well, if you want to get a location on that number and then we can circle back and audit business on Okay. Is that all right? Yeah, we can do that. But um so so what that is is we're just going to go ahead and take care of that out of with a check out of food and be food and beverage to shore that up. Um and we just want to make sure you're still okay with that once we get that number.

17:12 – 17:530

Perfect. Uh there's another health claims or I'm not sorry not health department there's the health claims and health claims reserved fund. Uh looking decent there. Skipping over to the next page. Uh food and beverage tax still looks good. Can you remind me, Deb, how often are the receipts on that? Well, I'm sorry. I was the receipts on food and beverage. Is it every month?

17:52 – 18:360

When that money comes in, we go ahead and receipt that in. So, it's usually monthly. Yeah, cuz that's a that's a state. The state sends that to us. And I mean, they usually don't miss. Okay, perfect. Yeah, looks food and beverage looks good. Over 2 million. Yeah, but is isn't there some outstanding? Has everything been paid out of that for this year? The the stuff that was promised to everybody, the fair grounds and all that, all that's this this 2 million that's that says ending balance. Is that a true ending balance? We don't have any obligations. I haven't received any requests. Well, but I thought we were paying senior service services out of it any Yeah, we

18:36 – 19:180

and we're paying Well, we haven't appropriated it. We haven't voted on it yet. you would have given us a thumbs up if you did something at the last meeting. Is that what you're asking? Well, I mean I Yeah, I thought we had some multiple things that we were already paying out of food and beverage that it it looks like to me hadn't been paid yet this year out of it. So, but I don't think we earmarked anything that was reoccurring though, did we? Out of food and beverage. We may have. Well, anything that we would have been instructed to pay would have been paid. Yeah. But yeah, like Mary said, something all the time. Well, promises aren't I mean, just because just because just because just because just because just because just because just because just because just because just because just because said we might use it for something like this doesn't mean we'll do it.

19:16 – 20:000

I don't think we have uh set up any kind of uh payments that will be a recurring charge to food and beverage. We just address issues as they come at us. Well, the senior services when I looked at it, I don't believe that 600,000 had been transferred. I think you appropriate you've been in the appropriation process, but I don't think it was paid yet. Yeah. Well, we could probably take a look at senior services and see if it's I have no idea what that I just didn't want to get a false sense of security with the when we last looked at it. I didn't think there was that much. What's the name of it? And just for you know, I I met with Mayor Guy Titus and

20:00 – 20:380

Senior requested that they go ahead and do 160. Uh they but uh senior services has to put in for a grant. They've got to do the paperwork, but uh and uh Gary has let them know that also. I I appreciate you working on that, Gary, because No problem. That's we we all believe senior services is is a very high on the priority list, but we shouldn't have to bear it all. Yeah. It's constantly trying to get when most of it's done right here. Yeah. And we're trying to get them to participate is like pulling teeth.

20:35 – 21:130

Is the re is the reimbursement rate 50%. So the 600 we put up, we're anticipating reimbursement. It's no longer 50%. Is it down to 30%. And is that one? I thought it was 150,000. Yeah. From the what? For senior services from the city. 160. Jim said 160. Okay. So 10,000 difference. I'm talking about state reimbursement. Yes. It was at one time a lot higher than it's it keeps going down. I think we're at 30 right now. We just discussed this yesterday. Okay. So we might get back 180 plus the 160.

21:10 – 21:510

It is. So we will get we will get back not half but we're really out something 300 some thousand by the time we get reimbursements. Right. Correct. I think ours was three something. I Yeah, that was we've only put 150 into that so far this year. I think that's simply because they've not been awarded it yet. It happens later this year. Yeah. So, I mean, if we've got it earmarked, I don't have it with me, but that's not I wouldn't carry it around with me. So, there is things that last year that we pulled out of there that will come back to us again this year.

21:50 – 22:330

Are you talking about things that we asked to be reimbursed to food? No, I'm talking about that. I was just I got a false sense of security when I saw the balance. Gotcha. Cuz I go, "No, wait a minute. That that balance can't be a true balance for us. We can't think we got that much going forward. There is some things that are going to hit senior services. There's others that we've had to pull out on a yearly basis. Well, even in our financials, if we have something earmarked, it's still going to show that that we have that money. We It's not going to come off of these fund balances until we actually pay those claims out and it's gone. So, I mean, that's something we can dive into if you want me to take a look and I can send you an email on

22:32 – 23:140

No, I just didn't want everybody to think, oh, well, that that fund is still growing and there's no it's going to be that or higher. And I didn't want to get false in security on that. That makes sense. It's not that far off, but there is a couple. Yeah, maybe maybe four maybe 4 to 500,000 might be spoken for after you account for all the reimbursements, it sounds like. But I believe the big one to the fairgrounds was paid out. I thought that was like everything's out of that, right? Yeah. So the fairgrounds are done. We're done. Okay. Yeah. I mean, except for the bonds that's coming or whatever. I to be honest, I don't think it's going to be there. Yeah. Yeah.

23:12 – 23:570

Cuz we've uh we're going to spend $2 million over at the uh garage uh highway. 2.7, wasn't it? Yeah. Something like that. 2.7. They they have to have some new buildings over there. Yes. And new windows and the the office and all that kind of stuff. They never asked for anything. So that's where we're going to go with that. So now we could still I don't think that uh the 500,000 has been paid out of the 2025 bond. Yeah. True, Deb. That's what we discussed last time. It's not been paid. Correct. We We haven't paid that out. No. So the money still So you could still put that? Yeah, we can still get

23:55 – 24:380

as far as everybody else agrees, we can cuz they come before us the other day. We we've been waiting to see have them come before us and tell us what they're doing with it and they finally come the other day and kind of touch base with us. Yeah. And I know Jim's been involved in that. So we can touch base on it again when Jim gets back. Also, have they anybody said anything to them that it may not be there after all in this next bond? We to kind of prepare them. Well, I I did we you did you mention I thought I did, but I have to be careful in saying I did, but at the same time, they were they were led to believe that it doesn't guarantee anything. Good.

24:38 – 25:170

So, it does not. But to give them something we could take. Well, they probably are farther in with that the money from the old bond. And they said they're raising money, too. Yeah. So, that's and they've done a lot of updates. They've still got a lot to do, but at the same time, they they're out raising money also. Yeah. I think they'll come back here also at some point and give us an update as well. You will have to request it. Yeah. Yeah. We've we've been working for over a month trying to get a hold of somebody. Finally, we got a hold of somebody.

25:14 – 25:570

Oh. To get them in. Well, I know Jim has been pretty involved in that. So, I didn't put it on this agenda so that we can let Jim come back and hear any updates as well. Um, moving on through the funds, we've got um zero balance in the the lit funds. So we combined what's the date span receipts and date span expenditures on the lit funds are equal ending balance did we we combined those that's the that's I believe the fund that we're paying for the

25:55 – 26:390

what I'm sorry what fund number are you looking at it is that what moved into the lit correctional facility yes yeah so so you'll see now those are all zeros those these are empty and you'll see when we when we were back on the lit correctional facility fund and sub fund the balance was suddenly much higher those funds moved there what fund are you on she's on 733030 3132 just waiting yes and that's what we're paying for for what the 7330 isn't that the inn-out fund the transfer fund oh Sorry, I'm looking at 7303. Hold on just a sec.

26:40 – 27:220

Certified shares public safety 7330 should be the in and out to all the entities. So it's really not the county only. Okay. And so it should have a zero. It's like the 7330. Yes. The beginning balance started at zero and an ending balance is a zero. Yeah. So all of those are the all the 7300s there are the ones that are in and out. Okay. I was getting confused with what we are doing for the jail which we would probably do at the end we have to it out. Yeah. Okay.

27:23 – 28:060

Moving on. We have nothing else on the chirp grants negative, but that's like that. Moving on to the last page. Uh stop grants negative, but nothing unusual there. Those are reimburseable grants. So, they spend the money and then that money will come back in. Um there's another one of the health department funds, the CARES Act. And so that doesn't get money, but expenditures are pretty low. So again, we'll revisit with the health department their different fund flows soon. Scott wants to complain cuz the nacho grant is empty. Eliminated.

28:06 – 28:440

It's still on the sheet. Oh, it's still on the sheet. Okay. And that's that. Any questions for Greg on the balances specifically? Greg's going to have plenty to talk about, but specific to fund balances, is there any questions? What fund is the interest rates in? Was it what? What fund is the interest rates in? The general fund because they're going to be higher this year. Yes, sir. So, when we put out our s Well, you when we put out our sustainability in May, we will not lower it. Huh. Yeah, they're going to be higher this year. Change your perspective. I think earlier you said lower.

28:42 – 29:140

All right, Greg. Well, it's the Greg show now, so you can take it away. Yeah. Okay. So, let's go to number two. So, number two, I believe Gary and Janine, we have not done our resolution of need yet. I thought I thought we had already started. Yeah, we instructed, but I don't haven't seen it. Yeah, I've not seen it, but I have personally instructed him to go forth with it. So, we haven't seen the final um basically resolution.

29:11 – 29:470

Yes. that will then give the final numbers on the categories that you want to go with. If you recall for council, we were hoping to go fairly early this year with the go, but if you haven't heard me over the last couple of years, I said unless a war breaks out. Okay, remember me saying that many, many times. No, he did not. I don't remember.

29:44 – 30:570

The interest didn't come on to me, but you know, all all indications were it was going down. Well, if you haven't read the paper, a wars broke out. Okay. And so, Gary, we will need your resolution of of need so that we can proceed forward. But we're also not now rushing the GO bond. We will be uh carefully putting it together after we get that resolution of need and deciding on when we put it out to bid because we quite frankly did Rush County's uh recycling district bond last two weeks ago and there it was pretty it was quite tough quite tough not so much on the interest rate but getting people interested in buying the bond. only from the standpoint that they were like we're in the middle of war. Okay. So the answer is we would kind of like if uh for Kent's analysis on when the war is going to end since he's

30:580

he can tell us. I think Good Friday is going to be a good day. Okay. This Friday I think Good Friday will do right there.

31:06 – 32:040

I'm going to write that down and and notoriize it. Is this a religion? So given uh yeah Notredamus also known as Kent u you know that he has given us uh his you uh we will then be proceeding after we get that resolution of need Gary and Janine and so um the plan of this point in time may be more June or July and the reason I'm saying that is if you would need cash flow O for any of those projects. You might look at that as you decide on the projects. And then what we would have to do is probably we can do a we have a reimbursement resolution. I think we've already done that. We've already done a lot upfront on this and so we would be able to borrow from food and beverage or something like that.

32:03 – 32:460

That would be good because we've got one that we probably need to move ahead with. So in your resolution of need if you could point to that project that would be very helpful and then gives us more gives the council guidance that you need to cash flow this sooner than later. Okay. So let's count at this point in time. Let's say proceeds by August 1. That's a hypothetical date at this point in time based upon Kent's Good Friday. Okay. Good Friday. All right. Yeah. And so for every day after that, you know, we'll we'll deal with it as we go.

32:45 – 33:290

Okay. Thank you, sir. Perfect. And and and do you know and we're shooting for the total of 6.5 million. Uh yeah, I think our after we actually figured everything up, our total that we need for projects is 6,38,258. Perfect. Okay. And the day is not over. Yes. And we're not to Good Friday yet. We are not. So we will we once we get those numbers, then it comes to council and for funding, you know, for the funding it. So you know today's April Fool's, right? Yes, I do. Okay. Good Friday skate goat.

33:27 – 33:390

Yeah, I know. Yeah, it was my grandmother's favorite uh day. Holiday. Yeah, holiday.

33:35 – 34:250

So, um that's what I have on the geo bond. Did any of that not make sense or any questions on what I just said? Okay. Um 2027 salary increase discussion. We've worked with the payroll department from the last uh meeting that we had in March and the sustainability that we first put out did have um did have the 27th pay in there because we did not have the details to break it out. So, as Keely pointed out, this was high side. So, we've worked with the payroll department and they've done an awesome job and you gave them just the summary, correct? I and a brief. We took like names out and stuff like that.

34:23 – 34:450

Did you give them the detail? They they had an email and then we did a little bit of not as detailed as what you have. We don't have the names. Okay. The one that the girls originally sent. Yes. This is just a little bit different. I wondered if we were keeping the names, you know. I mean, it's it's a matter of public record, but there's no reason to have it floating around in safe paper.

34:42 – 35:260

So now you really got it by position more. So what we've done is we've set up uh a 2% and a 3% raise and so by by department and this will so recall in 2027 okay we had um or in 2027 in the sustainability we had the 27 pays plus a general increase. So now in 26 right now we have 27 pays and we had 2 or 3% in 26. 3%

35:23 – 35:420

3% in 1900 for yeah I'm going there and so 3% in 26 generally and then we had the 1,500 for the office holders right department heads

35:39 – 36:430

departments and office holders. Now it is our understanding and what's built into this planning document for 2% and 3% is the 1500 stays and we go back to 26 pays for 27. I know that can get kind of confusing and we've said let's look at 2% and 3% and I spoke with Keely yesterday just kind of in general about today's meeting and said what we unless you give me guidance otherwise we're going to build into the next version of the sustainability the 3%. Now why why am I going there at the 3%? It's because if you notice on here, do you want to explain this, Deb, or do you want to the the one sheet that shows the monthly this sheet? Did they get this one also that shows?

36:420

Yes, they got that. Do you want to explain that one or you want I can

36:46 – 38:440

No, I want you because I know that you spoke directly with the girls on this. So if you look at the this with three rows, okay, it says the 26 weekly payroll estimate from salary ordinance um has the grand total weekly and then divide it by 27 and you can see the annual spend is 25 345305. Then if you look at the bottom there or the next line, it's 26 weekly payrolls estimated with a 2%. So again, the 27th pay has been eliminated, right? And so then you see that that would be 24,000 24 million to or 8.94. So a little lower. What I'm keying in on is the 26 weekly payroll estimate with 3% raise is the 251 138788. So, it would be down from what we've got in the 26 budget. And as we noted in the sustainability that if we went up more, if we did a 3% based upon the first draft of our numbers, we were going to be having a lot of, you know, a lot of negative numbers in the general fund. and the general fund basic balance was going to drop pretty substantially. So uh we are suggesting we start with 3% run the updated sustainability and may we'll have a lot to talk about. Now also in May is you know Kent just uh said and this is kind of going into the sustainability that we will interest

38:38 – 39:590

income will should hold in 27 based upon 26 numbers. Now, just like I cautioned Typicanoo County the other day, you know, uh the day of reckoning will happen in 28 or 29 as time goes on. Um most counties are hoping that interest income will decrease when they get their basically ability to increase the LIIT. Does that make sense? And so the ALIT was going to be enacted in 27 for 28. Now it's going to be 28 for 29 unless it gets postponed again. And so you know we would probably have about a year or so that there may be a significant decrease in interest income and in cash balance. How does um the constant increase in AV yeartoyear play into what our rate will eventually be or what our cash flow will eventually or has Senate Bill one really pulled all that back?

39:56 – 41:530

Okay, I I was going to go there. So, so the in the basically legislative update is the four the quote growth quotion of the non-farm payroll and 4% is still alive and well for 27. So, we will get the increase in our levy for the growth quotient. And what is going to be real telling is again Deb, I think we sent you an email on the additional circuit breaker as a result of the lesser of 10% or $300. We now have some actuals. The the LA systems able to give us actuals and I believe your team is working on that and so that will be updated. We have been seeing that on our preliminary estimate of the 10 and the $300, you know, the credit that's coming on your tax bill that um when we used the worst case scenario and so it's about 30% maybe 20% in most counties less than that. And so the real number is if you peg the $300 we saw in Typicanw County $180. And so in in some of the other Monroe was 230. And so the that is the amount per uh basic residence. Okay? And we used 300. That was the worst case scenario because you couldn't tell on the 10%s, right? because you didn't know how many bills were below that. So it that will help us on circuit breaker not grow and maybe about a quarter of a million dollars savings there now and in

41:50 – 42:320

the future. That's very complicated. So does that make sense to you all? Okay, there's so many things going on. So the growth quotient not being 0% gives us faith that we could not only maybe entertain a payroll increase but sustain a payroll increase but I still believe that the interest income we got to look for that cliff and we'll go back to Kent and have him peg the exact year and month that that will happen. stock exchange advice.

42:29 – 42:560

Hey, I I got a question on calculating these numbers. Did you include all the new jobs that were adding like the five court security officers? Are they included in this total to give us a better perspective of the total being spent? If they were not on our payroll, they probably were not. Okay. So, that's something that needs to be put in there so that we aware because that's going to adjust the the proforma and going future. And our proforma this did.

42:53 – 43:390

Okay. Uh we did we do have it in there for the new uh court sec or new security at the building and then we also did increase the uh legal services in this version that's affecting the proform or the 2027 budget. So we have captured those. But I suspect Deb the payroll department did not know about those because this was based upon converting the 26 pays or the 26 pay into 26 pays if that makes sense and then doing an increase on top of that. Okay. Yeah,

43:36 – 44:120

at the uh March budget meeting, I wanted to get the clarification cuz if the if the 27th pay had already been backed out of those numbers and then we were talking about 3% on top, I thought that was scary. So, I think it's great news that that did not reflect the 27th pay being backed out. It actually makes um that number fairly close with a 3% raise. So, just to pause there before Greg puts a lot of effort into running new sustainability with a 3% increase, does anyone object to that?

44:09 – 45:030

Well, I I don't object to any type of races, but I think we need to one consider all the jobs we're going to be adding. That's going to add a lot more money and that has to be put in there. And then the other thing I wanted to bring up today is what we've talked about and Janine can correct me too maybe or Deb is the insurance committee's been meeting and we've saved u quite a bit of money a couple million dollars over the last year or two and they've suggested and I think most of us agree on that committee that um we should give that back to the employees in some for format which is that we would try to and this will be up to the commissioners. it's not our decision is that the rates they currently pay could either stay the same or drop what they pay for in health insurance. And so that's going to be something for the commissioners to decide and not us. But that's another alternative I want to put out there that we're all aware of that that can also help our employees besides the raise

45:010

that also um as of yesterday.

45:05 – 46:370

Andrea, she's our we wanted to introduce her to all the council members. She's our new director of human resources for the county. It's Andrea McGoff Mclofflin and she's upstairs across from the auditor's office and between her and our contractor Kim Woodward, they found another $200,000 in savings yet. So, um, that we signed off on yesterday and we'll be able to rectify, but we just wanted you to meet Andrea this morning and we've been sit had her sitting here. So, take that opportunity. But shouldn't we separate our thoughts on raises for payroll rather than and deductions from insurance because what generally happens is a year or two from now then the insurance goes back up and so but I mean perhaps um if we can afford a 3% raise unfortunately we're so sight specific on one year at a time because we may not be able to raise it all a year from now, you know, I mean, if if SP1 does to us without any changes, um, and the other things you're contemplating interest rates and fall off the cliff and all that kind of stuff, but so not withstanding the insurance part of it, hopefully that goes down, but then everybody will have to understand that could come back up a couple years from now. there's no the insurance is like

46:36 – 47:160

it typically does it's like a wild card but I if there is money if there if there is a deduction that's great everybody should celebrate that and we should give that back I I believe you know but then but the um the 3% to me is is great but I I don't want anybody to think it's going to be 3% again in 28 3% again in 29 because it's a one to one every 12 month decisions I think they understand that I mean We we float that number every year. It's never uh projected over a period of time. We've had years we haven't had increases. I was here. I I I've experienced it. So, yes.

47:15 – 47:520

I I think it's just important to understand all the things we're looking at and that we're all understand what the committees are doing and and uh I have a a question on the insurance because I know we just redid it in March. Um are we still 8020 with the employees? The county pays 80 and the employees pay 20 or has that changed? I don't recall that breakdown at all. Do you Deborah? I don't recall that like 7030 or something 20 for years but it could have changed because I don't do that.

47:48 – 48:240

That's why having the new HR person is going to be very very important. We were kind of in a lull there. And so also you know you know in many of the counties we always get an update on the stop loss and who may hit that. I mean, you make the point, Ken. I I mean, I've had counties that today they think they're okay. Tomorrow they get a diagnosed where it's a million-doll drug

48:20 – 48:470

and so and they have to start funding the amount over the stoploss and then they have to get reimbursed at the different percentages. So, getting an update on how many people are or are not carved out. We manage that in most of the counties month by month and get an update on that.

48:45 – 49:220

Greg, I think what we have and Andrea will have to give tell me if I'm wrong, but we've only got we've got most people are are on uh HSA. So that really we don't have that 8020, but there are how many left on the PO? Was it was it 19 or 37 or something? Closer to 37. Full number 10%. Yeah. That they're grandfathered in. That they're grandfathered in. But we will no longer be providing that resource going forward.

49:19 – 49:530

Yeah. So that's why I I think it's critical to kind of get we cover a yeartodate spend in total health insurance each and every month compared to last year and then we can kind of see what our course is before we adjust the course and and we do that at the insurance committee. We we do all that. Yeah. then probably would be good to share it with the council as we put together the 2017.

49:51 – 50:250

That's why that's why I shared it here because I said it's going good and and I mean you never know. You're absolutely right. We never know what's going to happen but but the employees are doing a good job signing up for um you know being in the the wellness programs and and their health is improving and so that that's a good thing. Scott, when you said when you talked about the the deduction on health insurance, were you were you suggesting that this is since they're going to get a deduction health insurance, this is too much? I just No, I'm just saying that you need we need to be aware that that might happen, that's up to so happen

50:24 – 51:010

and so that you have to understand all the benefits they could be getting. And so if you're sitting there going, man, we really want to help them. We really want to help them. And that's great, but you got to realize what else they could be benefiting from because but not everybody gets health insurance. And so you're still, that's still important to give them a raise. And so I just want to make sure you guys are aware of that just like I want to make sure that my question before about you know all the employees in there because you got to realize you know the number will still go up because we're adding employees. Well I appreciate getting this data. I know I was one that kind of asked for it and I think back to your original question now seeing this I feel comfortable having Greg use that number to so she says

50:59 – 51:100

keep building this the sustainability to look at. So this this is very helpful to just know I I feel comfortable moving forward with this forecast

51:08 – 51:580

because then the part two of that thank you Clark and and part two of that is what do we want to estimate group health insurance going up in 27 as you know I've used 5 to 7% in in the past and so that will be remember we've always said insurance we got to fund that first, then we go to payroll increases and then everything else after that. And yes, uh someone brought up, you know, the the new jailers we put in or the new court security we put in over 600,000. We put in over another half a million on attorneys, right? There's our growth quotient done.

51:55 – 52:390

And so those are very, very important when we get to the 27 budget. Well, one thing I would just mention, Scott, as you guys talk about in your committee, you know, what to do with savings would just be that taxpayers pay the lion share of Cancot County employee health insurance. So, when you talk about giving back savings, we just need to be cognizant of the fact that the employees did pay a portion, but the taxpayers paid a bigger portion. and and whether that means going in the reserve to account for next year's increase in premium or whatever, but just something to think about. And it's why it's important you don't raise rates on the taxpayers. We don't need to,

52:39 – 53:220

right? But how to cut the rates? That's kind of challenging until I I think it's more challenging now than it will be in 2028 when we're when the I think it's be a little easier because we have to do it every year with the income tax. Well, that's not until after 29. now and so and what you do is good for three years then you review every year okay and that's new too as part of the update so what the the point is I'm using 7% for group health insurance and pardon me nine use nine okay

53:20 – 53:470

isn't that the number we came up with Scott was it nine I was gonna say 10 just I know that's But I'm hearing so and the 8 to 10% I think would be now we were very lucky with property and casualty and all of that that went up just uh a few thousand for our premium next year around less than 1.3 million. So

53:44 – 54:250

yeah, I'm using five on on that just in case. So the the the group health insurance, what we peg the estimate at is going to be really important because it's going to really affect the outcome of the balance. So 9 10 I'd go nine. Split the difference between eight. Okay. I think nine's okay. I used seven originally and yeah I And I think we've always used seven Greg. I mean in the years recent years. Yes. Um talked about 9%. They had to go back.

54:22 – 55:060

Okay. Thank you for that. And then the ones I do know of from council is again the new courthouse positions and the outside attorney services going up. Now we also had yesterday, Gary, a fairly significant increase in your attorney fees. Yes. And then am I seeing another something down here? We're we're wanting to ask for another 75,000 in additional appropriations with the the data centers and the the the power plant and all that. We we've gone through some money.

55:03 – 55:430

We're engaging our attorneys a lot more. Yeah. They're the only ones can help us with that because I mean getting appointments with the IURC and all that kind of stuff. We had two attorneys with us at that point in time. So it's Yeah. And we were lucky enough to have a uh and and I'm assuming that will also carry over into 27 probably. Probably. So we don't know what's coming. So we Right. We just got to be ready for anything and anything specifically with economic development we would get reimbursed. Yeah. But it might be in the future. Yeah.

55:40 – 56:220

Yeah. But if uh we could get an additional appropriation, we would really appreciate that. And the additional would be 75. 75. Oh, okay. And I thought that's $25,000. I mean, they have $325 left as of March right now. What the an hour? My time. So, back to needed engagement there. Didn't really have to advertise. We've got the salary and back to the sustainability then. That's what we'll be factoring in the next version and there will be there will be impact probably on the cash balance. Okay, that's coming to a theme.

56:21 – 57:000

Is that going to be a formal request? Yes. Today for today we got to do a thumbs up to advertise for um 75,000 if we got enough thumbs. Uh I was Are we talking about food and beverage specifically or talking about? Yeah. Attorney fees. I know, but where are we talking about paying it from? I think it's got to come from food and beverage, doesn't it? I don't know where else. That's what I would suggest. Yeah. Yeah. Is that good? Yes. Okay. All right. Thank you. So, and then at this point in time, we'll assume it gets in the commissioner's budget for 27. Yes.

56:59 – 57:350

Okay. Okay. Okay. Um, that's the sustainability. I'll go to the legislative update. It's pretty easy. Number one, you got to put this together. I I mentioned it the must group. Yeah. And later on this year, which means, you know, the cities, the towns, and everybody, we'll have a basically um a group put together to discuss what we want the lit to look like in 29. Okay. So, I'm gonna have a lot of questions on this one. There's going to be a ton.

57:32 – 57:540

Um Oh, because we we Gary and I are getting contacted already. Okay. about the Mus Group and I know a couple of the towns want to get it going already and get it started. Um, who should be running it? Should it be the the county running it or should it be just let a town run? Sound like Cumberland's wanting to try and run it. They want to run it. Yeah.

57:51 – 58:390

I believe it's the county council. Yeah. Because ultimately, and I think I told you this when we were exploring it with another county, the the county council member said ultimately you don't have to agree as a council with it. So, so really I think the county council would be the entity putting it together because ultimately you're going to be approving the lit. And if you're lit, if everybody says we need more and you need less, ultimately the county council may disagree with that. And so we'll have to go from there. Now, getting it together at this point, in my opinion, we need the 20 we need everybody's 27 budget.

58:39 – 59:230

Okay. Okay. That's really maybe more you got till year end to put together what you believe you want your lit in Hancock County to look like and I'm I'm I'm going to tell you there's going to be 91 different versions. So they're telling the common town uh managers tell me that uh they need it done by October. Why would they why would they need it done by October instead of December? I'm not aware of an October deadline. Didn't you say that we have to submit something to the state that says we will or won't play? We will or won't collaborate. We do have to define that by I thought you said November. By November we have to tell the state we are or we are not in collaboration. Is that right?

59:22 – 1:00:070

Yes. Yeah. And ultimately you'll put and there the weeds are all separating still on the legislation on all this legis you know DLGF hasn't even put out anything on that or on the townships and they thought the townships would have to merge fairly quickly and now it's a couple years yet. Okay. And DLGF did not put out a formal survey. It was the township uh trustees that or township association that put out it. So the answer is we understand by year end you have to present or send in your what you want it to look like in Hancock County. You may or may not agree. Yeah. Yeah. But

1:00:05 – 1:00:430

don't we need more history than one year? Because why wouldn't they just double what they say they need? Well, more than so but that's your cuto off date. You may what I'm saying is, you know, I'm just saying they they're going to tell us what they need. We're going to get need need from all the units. Yes. Okay. But and then it's going to add up for more than what's possible. Okay. So, don't we need history on what they've used in the past?

1:00:39 – 1:01:430

Sure. We could ask for 25 and 26. I think that's, you know, maybe why from an organization standpoint you may say, you know, but keep in mind, Kent, what you have in your budget versus what you've levied in lit or received in lit may be two totally different things. So we have the history of the lit for since 1894. You know we've we've got that you've even got in your sustainability for what each entity has received. Now the question is going forward are you going to increase lit first of all you've got to have an increasing factor each and every year probably. and are you going to increase it for what you lost in property taxes? Most people are saying no, that wasn't the point. So

1:01:41 – 1:02:160

when you say most people are saying that, that's probably not what most cities and towns are saying. Absolutely not. The people, not the cities and towns. Now, who has to approve whatever the this committee does? Who has to approve it? I know the council does. The seven of us would have to vote on it. You either would say yes, you agree or no, you don't agree. we decide based on what their needs are is if they are outside what we're willing to work with that we just say we're not going to work with you and then everybody does their own. Is that what

1:02:13 – 1:03:340

correct? That could be another road we might go down because ultimately most of the cities and town the cities we'll call them the cities can elect like in the city of Fort Wayne they would elect to have their own tax rate not have it charged all over the county. Okay. Greenfield may have their opinion that they cannot fund it from the Greenfield adjusted gross income which again we don't even know what that is. We would have to estimate it. And so they say we want our rate charged on the entire county. Okay. So because that has a better answer. Okay. So there's a lot of those issues. So, back to Scott's question, Greg. If we think about it, then it sounds like we'll we'll need to be on this heavy August, September, October meetings, and up until that point where we have a lot to do with the budget, but should we go ahead and ask for anything start, you know, in the next 60 days, please give us this so that we're ready to go in August on tackling it or what's how should we plan for the timeline?

1:03:31 – 1:04:150

Sure. and we could maybe m maybe we send out an information request, okay, from the county council and we can help uh put that together. I don't know if you know, but later this month the association of counties are having their meetings, their legislative meetings. I would urge you, you know, I'll be at the southwest or southeast one and um at various ones that may that you'll get a little more flavor for it and there'll be a little more flavor coming out over the next couple months. Okay. So, at at May's budget meeting, can you give us an update on what we should be doing? Absolutely. Awesome.

1:04:11 – 1:04:540

Yeah. And if if if we you know we I'm up in in several counties up north that they've got very unique situations. So we're going to put together an information request for uniqueness. So you you got what what they actually used what they what they actually used from lit. Let's define it. From lit. Yeah. What they budgeted from lit whether it's above or below that. what they need, what what they're going to get at an additional maybe the next year from the growth potion. I mean, all this information we're going to have to dissect all this for each individual unit.

1:04:51 – 1:05:020

Well, andor each individual unit has to present it or would want to bring it to the meeting of the Musk group. Who makes the final

1:05:00 – 1:05:430

now? But I'm I'm going to I'm going to parse what you said just a little bit. If they have edit and they receive a million dollars, we don't have really unless we went the only thing we would have from their annual report is if they spent 800,000 out of that edit. Okay, that may be one time that may not be if so can I would say you don't really have what they spend out of each in like public safety you would be able to assume but you would not know if it's reoccurring or one time

1:05:41 – 1:06:250

we'd almost have to ask for something that shows the beginning of the year the end of the year balance and the date span receipts and expenditures for three years if you really want to get a picture. Stay tuned. Let's let's get some more updates here and yeah, this will be coming. Question. Yes. This all established by an ordinance or resolution must group. I know I know the statute, but as far as what members are going to be in it is in and it's back to the statute. I got something from them. It just I think it just says that the council what if one of the council members or one of the municipalities do not want to be included in the Musk group? Is that is that an option? They're slitting their own throat.

1:06:23 – 1:06:490

Yeah. Well, I'm just I just was wondering if we had to have some kind of agreement. These are municipalities under 3500, right? No, no, over that's getting rid of the township trustees and and Cumberland is right on that till I'm assuming they annexed the other night enough people to get over 3500 if they're smart. They are. And so, yeah,

1:06:48 – 1:07:220

but but the the thing it's about the the tax rates like right right now we're we're capped at 1.7, right? And then they're at 1.2 and I think they want to see how we can adjust it. And that's what the Musk Group's all about is taking all this data that we're talking about, we're concerned about and figuring out, do we leave it the way this the state said it or do we change it? Right? So the answer is the state said you didn't like what we said. So now we're just going to put it back on all 91 of you to tell us what you think. Mhm.

1:07:19 – 1:08:110

Okay. That's what it came from. And which by the way, we'll keep moving here on the legislative update because they didn't like what the municipal advisors said to all the county councils and the cities. They Deb, this is an all points bulletin to you. You must uh you must upload to Gateway and you must upload to the uh county website all municipal advisor contracts which we don't have a problem with it because we know our rates are really low and so but you also have to update Baker Tilly's or any other financial advisors that you use for RDC for for anything.

1:08:09 – 1:08:440

So when did that take effect? That took effect as part of the new law and it has to be done by April 15th. Yes. It has to be done two weeks. Good luck. I don't know that my associations we can easily get you what our ours, you know, I think actually uh I don't think our our geo bond may have gotten up approved recently. that you're asking just all of the contracts that you have for accountants, municipal advisors, or those.

1:08:43 – 1:08:550

So, we have we upload all of our contracts anyway, but you're saying that it's probably a certain area that we're going to have so put on it.

1:08:52 – 1:09:360

And and basically the state legislature did, you know, it's my view and everybody else's that they didn't like us telling you the sky was falling and be aware of the sky is falling. That's all that was told. And so this is specifically one of those new updates. So back to the legislative update you get to use and I I cannot believe this happened. Can't we get to use RDC money for daycarees like in Minnesota? So So all I'm going to say is be careful. We don't want any fraud. We don't have no fraud and we don't want any fraud. We don't want Minnesota mentioned in our argument. I

1:09:34 – 1:10:140

I'm not quite sure. Yeah, I'm not But that that is I mean if it's possible I mean we're still looking at a daycare center. Let me explain where Yes, I understand. Where it did work really good is in SIA. When I did SIA's tiff 20 years ago, it would have worked really well because SIA built a daycare and a soccer field right on the campus. You can see it as you drive by. Okay. It would have been awesome to help do that. Yeah. And so, you know, that's where it made sense because it was on campus. You see it over there and you don't even know what it is, but that's what it is.

1:10:14 – 1:10:590

That's an important part of the negotiations when we're talking about the mega site. I mean, it has to be the day the daycare and we've already purchased ground for it. Yeah. We we we got an extra 20 acres ahead of the game. But now remember at 10:00 a.m. I talk about other tiff needs and you know so that might be delayed other tiff needs um any other let's see the other legislative changes is the 4% growth quotient and so far you know everything there we'll still wait for the legislative update from AIC and and see if there's any other snakes in the grass. Um, I think Rhonda brought one up to you about handbooks yesterday.

1:10:58 – 1:11:420

Yeah. Uh, and we're I' I've got to reach out to her. Uh, because I mean, we're responsible if one of these other offices messes up. It comes off our liability and they're saying they don't have to do anything. They don't have to sign our book. So, I don't know. I got to figure it out. Yeah. So the question that's going to come back to council is if we have to have more than one handbook for the county and HR has to do five handbooks for the county then we'll probably need a handbook additional appropriation. What it said in the email that they can sign off on ours if they choose to adopt it. Yeah.

1:11:41 – 1:12:090

Yeah. So that's what we're hoping. Yeah. Right. so that we don't have to do multiple handbooks with m because I I know some handbooks cost separate and I've already talked to the sheriff. He his he said theirs pretty well mimics ours anyway. Yeah, this this what law that Ethan Lawson got passed in and put all those exceptions to all those departments and that's a big problem and I don't think he recognized the issue with that.

1:12:05 – 1:12:350

Okay, so Key back to you. Number six, Jim had asked that uh we put together a summary on amplified of the interest income and I know there's been some investments that had to be sold early we believe and some things like that. So just put together a general summary on that. What do you mean? What investments were purchased and sold early? Kent, you probably are aware you shook your head. Yes.

1:12:34 – 1:13:150

You mean the equipment stuff we had to purchase early? the Yeah. And you had to you had to really have some of the m uh some of the investments I believe had to be called early and not didn't go to maturity. And so there's some things that have changed quite a bit there. Okay. Yeah. But I'm not ready to speak on that. Yeah. And and that's Jim wanted us to put together get with the trustee and put together a summary of it. Okay. Okay. That was number six. So stay tuned. So, are you going to give us an update all the way from fund receipt to present? Is that what you're saying?

1:13:12 – 1:13:570

That's my understanding of what he was suggesting to the council. Yeah, I I would like to see that. Okay. So, for every so everybody knows, the fundraising too for Amplify has going well, very well. um don't have the dollars in our hands yet so I don't want to say anything but things some some some major things have happened is that for operating huh yeah I think they're unrestricted that's what I thought you're major things have happened in a good way in a good way yeah we're we're getting some major um major partners some large commitments I tell them

1:13:54 – 1:14:270

and so u and we needed them but we've done what we've needed to do. We're, you know, organizational, you might as well open tomorrow because the time is up. So, because August 6th is the first day of school. Um, but we're going to get the building in the end of May. I know that you've been working with the governor. Is he participating yet? The governor has not participated yet, but we had another huge scenario happen that we think we're going to get

1:14:26 – 1:14:430

that's going to make up for for all that. And then um uh of course I had another meeting last night I did with with our congressman and we're going to get u equipment money

1:14:38 – 1:15:220

we believe still uh from that and so um yeah it's just it it it's tough to get commitments but then it's tough to get the dollars in your hand. Give me the give me the dollars in your hand and that's that's what's tough. But it it is going better than we expected at this point. So that's 3 through six. Um any other old business from a financial standpoint I can ask, but I don't want to hurt her hold up Bernie. He's so ex important. Yeah, if everybody's okay with it since Greg's on the agenda again anyway, we'll go ahead and let the prosecutor and public defender bring their requests and then if there's any old business for Greg, we'll still have time for that.

1:15:22 – 1:15:520

Thank you. Yeah, Bernie. got reinforcements this time. Um Bernie and I met with utility what the end of February. Yeah, it was been a couple three weeks. Yeah.

1:15:48 – 1:17:480

Um basically what we're requesting is a quote from Helios. It has to do with our ability to manage and our data storage as well as our ability to redact data or transcribe data. Um, as I've referenced multiple times, the amount of data we get from law enforcement agencies have increased exponentially over the last 5 years with proliferation of uh body cams, incar cameras, cameras, you know, that we have at different places in the public as well as within interview rooms or the, you know, the jail, etc. Um on the one hand, you know, once a case is closed, the video doesn't go away. We have to store it for a period of time because we have shortened guidelines to maintain these things in the event of an appeal or in the event of a postconviction relief. And so every year, the amount of this stuff that we have to store increases by a significant amount. That's on the back side. On the front side, every single one of these videos and also, you know, your jail calls and other things that that could be evidence are things that number one, we're responsible for. we have to discover to the defense. Number two, the volume of it is rapidly increased to a point where frankly it's it's it's darn near unmanageable. For example, you know, if you have one traffic stop for one OWI, you're going to have the officer, you're going to have the officer's car, you're going to have the backup officer, the backup officer's car, you're going to have, you know, maybe a breath testing room, definitely you're going to have a sallyport and a bookend desk on one guy. And so just from that one arrest, you're looking at, you know, easily four hours of video for something that's pretty simple. Our ability, you know, to to look at all that video on every single case, there aren't enough hours in the day. And over the last few years, and I've referenced this a few times, there's beginning to be tools that are out there to allow us to use, you know, artificial intelligence to sort through these things much, much more rapidly than we were able to do so before. Um, in addition, presently we don't have any ability really

1:17:46 – 1:19:450

to transcribe things. We have to do that manually. Um, which is very time inensive. So, I mean, if there's, you know, particular questioning within the course of a detective's interview or other things in real time that we want to see, you're kind of doing it like you would with your old VHS tape, you know, forward back type. And it's just it far exceeds our manpower and ability with our parallegal team and attorney team. for the attorneys in particular, as you all know, we've been, you know, and I'm sure the public defender is going to reference this. We've been litigating a lot of cases. Um, you know, certain times with certain things, certain things may not be admissible. Um, you know, number one, you have to find those things. Sometimes finding appropriate evidence could be like finding a needle in a hay stack. It may only be 30 seconds of a 2-hour, you know, interview, which is the part that you need. Trying to get through that's very time inensive. I mean, in addition, you know, trying to maybe get rid or redact things which the court has ruled are not admissible, you know, is critical. You're not going to want to try a case with evidence that should not be admissible being admitted. But, you know, we have to have tools to be able to redact that. So, the jury would not hear things inappropriate. Bottom line is that over the last few months is we've worked with Helios um local vendor. They're the same people with utility that the sheriff's department works with. Six of the eight local agencies work with you know work with utilities so it's completely compatible. I want to say about 85% of the cases we file would come from agencies which are you know on the same system you know and this would allow us to do things like number one have lower data storage costs which over time as you have your outy years is going to bring down the anticipated cost there and then on the front side it's going to allow us to really make a quantum leap in our ability to to manage and to account for to understand that the data and media we have and then to make appropriate changes or transcriptions as is necess necessary. Um, of all the things that we have and all the things we could possibly do to reduce the need for manpower and to become more efficient,

1:19:42 – 1:20:270

when I we talked to my parillegals and I talked to the attorneys, this is by far the number one thing and I think it would be of substantial benefit if we could have it. What's the cost? Cost is 14780 at a rate of approximately 26 to 28 a year. I thought you all gotten that. We don't have anything. It's It's not in the packets. I think it copy and give it to him that we can make a copy for you. That'd be great. I thought I want Bernie to speak on this because I have a question. I don't know. It wasn't in how much terabytes of data

1:20:24 – 1:20:570

we're talking this contract is for 10 terabytes commissioners over the five years. Okay. Um, how much do they currently have? Do you know if you need it? Since it's it's stored in S3 storage right now, but I don't have a I don't have a count of what that is right now, but I do know right now it goes on. All right. That's S3. Okay. Yes.

1:20:55 – 1:21:400

Yes. Um the bottom line on this is we can't manage it locally because it's going to get so big that we can't do it. So um this is a the best solution is because it's it's used by most of the agencies in the county. So it's there's there's a common denominator there. The data is stored in a place that's secure and and they can redact it and they can do everything they need to do with it. They can actually just work on it in the cloud and it would be safer that way. So I I think it's a good good um good process. The sheriff has used what utility for what six years now. Is that the same technology that found Janine's car

1:21:38 – 1:22:150

when when Oh yeah, we had the video. Oh, you had to bring that up. Mary know was with me and so was she. She drove out of the county and they found her car in like, you know, 60 seconds. Wow. Is that for the record Janine volunteered her car for that exercise? This is getting fascinating. You may not have been here. No, but where they can take video and you can look for something in that video or AI now AI what one in that video and they can allow that. It'll get and you can find the 10 seconds you're talking about.

1:22:13 – 1:22:550

You give it some keywords and it will just zoom in and find those keywords. Roughly correct. One of the things we have is these guys get in jail all the time, right? And when they're in jail, they can make calls, right? And and and you know, and you might have say you got a 50 of them and say each calls, I don't know, 10 minutes. What's it comes out to? 500 minutes of time. Okay. Well, the only way we can understand what's happening those calls is to listen to it with a live human person. You are correct. If we were to use this, we could use certain phrases or search terms to scan through that and to do what would take essentially an intern maybe two days and do it in five minutes

1:22:53 – 1:23:350

and it would free up some of the workload that they tend to have more than they have people to do. So this to me it's a win-win. It would definitely the the workload would be decreased. So it's like it's like take instead of hiring another employee it's like exactly. Yeah. Right. We gave force multiply. A few years ago, we created a new position that was to manage media. Yeah, it was on what you've described. I mean, it takes a whole day to try to find one thing that one DUI suspect said. I mean, that's just there's no way to ever have enough humans to correct do all that. And you'll still need a media somebody to manage the media. But

1:23:33 – 1:24:170

no, I know you'll need that person. I mean, there's still work, but I I agree. This would be a better expenditure than humans with health insurance and pensions to cover it all. He made sound like it was a year. I was like that's not So would this put us on par with other similar counties? Are we getting ahead of the curve with this or have we been behind? I just as fast as these things can update. I mean I like the 5-year contract and you know locking the price in but also is it is it going to be obsolete in two years? I know the sheriff's been using it for six years. It would be obsolete. I mean, things will change. They're changing so rapidly now that we can't help it. Things are going to change, but

1:24:15 – 1:24:590

it's not going to change that much that it would be obsolete. But if we don't go this route, we'll probably be way behind 6 months, a year from now. So, we're behind now. Got it. So, the the 150 the $147,80 is actually the cost over all five years. So, it is less than 30,000 a year. Yeah. I thought it was you made it sound like it was 147 a year when you pursue. I thought you all had that. I thought you all had that document when I was talking. I apologize you did not. Does everyone agree that this is something we should pursue funding? And if so, we can move on to the discussion about doing so. Yeah. So, my question is, has the commissioners approved it? Otherwise, I'm good. Yeah. We are good with it.

1:24:58 – 1:25:370

All right. Now, do you guys agree the quote, but I don't know that you saw the actual agreement? I don't think it's been run through Scott yet. It hasn't. So, but but the thing is on locking into five-year contract, they can get out of that if they add that little clause that they usually do. So, it shouldn't be Well, they approved to bring it to you to pay for it yesterday. No, this is what we we talked about. No, this wasn't. You're right. No, it wasn't. That was to get the the work on the project out of the bond done. I'm again those are different cameras. Yeah, a different thing. That's from the original construction. Another thing that needed be

1:25:35 – 1:26:200

I remember specifically we talked about the 5-year plan and how much sign that it was a confus we can agree to funding subject to commissioner's approval of the contract. Yeah in legal review since it's a 5year period I think that we ought to consider fund because it's that was the question. Yeah. Yeah. I agree. It'll be in the budget and this is just for storage. It should be sustainable. So for storage and for the ability to I don't want to use the word to manipulate but to redact redact and to search large quantities. So we we've really not heard this right here.

1:26:19 – 1:27:030

We heard yesterday. Yesterday was part of the original construction project. Just the vendor changed. So we had to get a new contract. The old vendor wasn't what we're was the change order like eight or 23. It was went from the reporter to the utility like I reported utility was a change yesterday commissioner. What we could do here today in this meeting is council uh could decide if they want to make a motion to approve the funding of it subject to commissioner uh final approval on the contract itself. Is everybody okay with Can we do general fund for the first year? I would do general fund every year. I think it's sustainable. Yeah, it'll it'll it'll roll into his budget after this first initial payment.

1:27:01 – 1:27:460

We have to re we don't want to refinance it every year. And is it going to be your budget or Bernie's budget? Brent's Brent's Grant Brent's budget. His budget keeps exploding in my budget. So we we have Bernie has already got us locked up. Okay. I know. But but I will say that as a as a whole all of the department heads are a lot of that software and technical stuff is coming out of Bernie's budget. So he would need money put into it probably. I I'm kind of indifferent on whose budget it ends up in. Do we have money appropriated in general fund that we could do we need to advertise? Yes, we need to advertise. would be an additional expense would be

1:27:44 – 1:28:290

so I guess first I would entertain a motion to fund this request subject to the commissioner's final approval on the contract make a motion to approve this request based upon commissioner's final approval and where the money's going to come from and legal and legal contract we have a second on Clark's motion we have to have and where it's coming from it'll be next we'll ever could I could you repeat the motion for me so I make a motion to approve this contract as presented pending final commissioner approval as well as uh a legal review. You might want to throw in there which budget it's going to come out. We will we will advertise. We have to advertise from something. Okay. Yeah.

1:28:27 – 1:29:010

Have we not agreed to advertise out of we got to say where we're going to do it out of advertise out of the general fund. Yeah. Okay. Very good. Second. All those in favor say I. I. Hi I. Okay. No one opposed. Okay. So now where does it get paid from which only requires a thumbs up approval, right, to appropriate to advertise uh general fund advertise

1:28:56 – 1:29:330

and the year 1 amount is $26,840 that's due upon signature. Everybody thumbs up to that. Okay. All right. So, yeah, as far as signing your contract, just get with the commissioners on that and then um we'll have to we'll have to have have our vote before they can sign the contract cuz it's due upon signature. Oh, yeah. We won't have it by next meeting. So, you're still going to be got time. We've got a meeting next week.

1:29:30 – 1:30:090

Okay. But we won't be able You won't have the 10 days. Can we give you authorization at that meeting when the 10 days are we have to No, we have to have the public hearing not for 10 days. So we can't have the public hearing until next month. The first of first Wednesday of Is this bid good for the next month? I don't know. Have to read it cuz I says October 2025. The other option is if we 26,000. We're only advertising the the the first amount 26,000 just goes in their somebody's budget.

1:30:11 – 1:30:530

The other option if if we felt like the first Wednesday of May was a problem is if we have it's good. It doesn't have a date on it. So okay. Yeah. What about the second page that has all these other items listed? Is that anything we need to consider today? On the second page, it listed other items and dollar amounts attached to them. That's something that we need to gauge in an itemized list. Yes, that part of it. Those are for future cost and so like if it's in what we have

1:30:50 – 1:31:340

if we have overages of of data then that's what they charge. We want to get So, does this cover everybody in your office? It does not cover everybody, but it covers everybody that should be using it. All right. Not everybody on our staff would use it. So, we off. Last item on this. Whose budget do we want these annual payments to go in when we start budgeting for next year? The majority of all of our technical stuff is being routed through the IT budget. Okay. Are you okay, Bernie? Putting it in your budget as long as he he doesn't want to pay out of it unless he gets money. But you'll have to increase your budget to increase my budget appropriately.

1:31:32 – 1:32:170

We recognize you don't have room for it already. We got your back, Bernie. Yeah, that's where we definitely would like it. Okay. Yeah, it is it. Yeah. Okay, good to know. All right. Anything else before we move on to PD? Where do you want me to be next? Well, the commissioners, do you want do you need him at your meeting if if we're going to approve it? Yes. You Well, do we really need you there? Well, Bill hadn't heard about it yet. Bill's room. So, yeah. And we got to have a contract to look at. There he is. Right there. Oh, there is Bill. I mean, we can't do it here, but we can do it in a meeting this week or Wednesday. I want to say it's Tuesday.

1:32:15 – 1:32:550

The first Yeah. Be the first. It's Tuesdays. Only Mondays if they have like road. Yeah, that's Is that today? We We won't be in a position to cut the check until the first Wednesday of May. It was supposed to be here. We won't be in a position to cut the our check until the first Wednesday of May. So, as long as you have it done by then. Are you going to have a hearing bud? Well, in the budget meeting or in the regular meeting? Are you going to Can you make the Just make the public hearing for the first Wednesday? We can do it. Go for it. We can make it your budget. Okay, that's fine. I don't think I've got

1:32:53 – 1:33:370

All right. So, first Wednesday of May, everybody has till then to do what they need to do. Leave and come back. All right. Thank you, Jeremy. Did we settle your question? Morning everybody. Good morning. Me again. Fortunately, this is not an April Fool's request. No. received a little spreadsheet that Janice put together. All right. I'm happy to answer whatever questions you have. We're asking for $200,000. The general fund um and I can go through some of the numbers we've had so far this year if you like to see where we're spending your money. Um

1:33:35 – 1:34:110

should be receiving our fourth quarter reimbursement the commission here very soon. Um regular re reimbursement is going to be a little over $106,000. and then a little over $3,000 for the title 4 e reimbursement. Those amounts were approved at the commission quarterly meeting on March 25th. So those should be popping into the general fund soon if they haven't already. Um so far um as it's been on so far we have a balance of about $40,000 a little over $40,000. Excuse me, Jeremy.

1:34:09 – 1:34:540

Yes. Sorry. Thank you. uh a balance, our current balance is about $40,000 um remaining right now, though that will go quickly here in the next few weeks as we get more um money in. Um what's going to be adding to our expenses and why we're asking for so much right now is some predicted expenses as we move forward. I think most of you are aware that uh Judge Davis had this big four codefendent trial that lasted the trial itself lasted 10 days. Uh there were four convictions. Those are going to be four appeals. Um, so have they have they contacted you for the four appeals because I know that none of them they haven't been sentenced yet sentenced yet. They'll be sentenced in about two weeks because they all use private attorneys except for one.

1:34:52 – 1:35:040

All but one. That is correct. So yes, I fully expect the court will appoint public defender counsel for those appeals. So that's an expense way down the road. They wouldn't use their private attorneys.

1:35:03 – 1:36:260

These guys are going to be going to jail for a very long time. They're not going to have the money to pay for private attorneys. So, I fully expect it's going to be public defenders appointed and that will be handled most likely at the state level, though we still end up getting the bills for that. Um, but out of that trial, since Juan ended up having an attorney who was paid as a public defender, the invoice for just his services leading up to the trial and the trial was $25,481. And I mean, I went through his invoice and it's about what I expected when it was happening. This was a 10-day trial at $110 an hour. I mean, he was working 12 to 16 hour days during the trial. So, um, that's a legitimate expense. Um, we're going to get a little bit more from him when it comes to sentencing, but then the real big expense is going to come when we start paying out for the transcripts that have to be generated. The court reporter prepares those and we will be paying for those. The fee, the fee that's set for those is $8 per page for the first original copy. They receive, I believe it's 350 per page for the additional copy. Okay. So, when you look at four defendants, the court reporter is going to be getting paid $1850 a page for that those transcripts. And based on my just a rough calculation talking to the court reporter, that's going to be somewhere between 60 and $80,000. So, she's going to be put in a different tax bracket next year. Um, just

1:36:23 – 1:36:510

Oh, that is the actual pay to the person. Is that a county employee or that's a contractor? It's a county employee, but she does this on her own time. She can't do it while she's working for the judge. So, she works nights and weekends to get that done. So, would it be better in the future? I don't know how much maybe we could calculate and talk to the judge about this, but would it be better to have an employee that just does that and save us money?

1:36:49 – 1:37:430

Well, here I I can't speak to that. Maybe talk to the judges when I having more trials, bench trials and and jury trials um over time as we have more cases and everything. I mean, I think our office is allegedly moving more trials to just having a centralized office, but I keep saying this this trial is a once year event, I think. I mean, in my career, I've not heard of that very many that many codependent trials lasting that long. That's part of it. Um, so that's an expense for that. And that's that's weird. So, if these were more regular and you're paying that out, maybe that's just probably do a study or something down the road to see if that's something that could be useful down the road. Having one person that could do those full-time for all the courts might actually not be a terrible idea. I don't know what kind of money that would save the county, but ultimately

1:37:39 – 1:38:140

that that rate per page is established by whom the I believe the judges set that rate like it's in the rules. It's in the local rules that that's $8 a page. I think but that I may be speak I'm not 100% sure who sets that rate. I just know that that's what the rate is and that's what we're obligated to pay. Okay. I mean I'd be curious how many pages an hour. Yeah. I kind wonder if you could set a get a part-time employee hired just to to handle this project part-time. Yeah.

1:38:12 – 1:38:480

Yeah. There are issues that can rise with that because there are different ways that when the transcript is created, it has to be certified by whoever typed it out saying this is authentic. Now, generally in trials and stuff, the person who authenticates that is the person who actually sat through the trial and did everything, listened to the whole testimony. And so, that's one certification. Somebody who didn't sit through the trial has to do a different certification because they weren't a witness to it, but they're listening to the actual record on the recordings. So having a part-time person that would do that, it would change the way they certify, but I don't think it's not undoable in any regard.

1:38:46 – 1:39:010

Well, and I don't think having someone that wasn't there is superior to having somebody that was there if the rate's all the same. But I just don't know anything about how if we're paying the right rate for that work, I guess, is my only question.

1:38:59 – 1:39:430

It's the same rate for P if it's proper council or if it's private council. The only time that rate changes between private and popper counsel is if um it's in the local rules. I have to pull those up and look at them. I wasn't prepared for that today. Is if doing like tape statement or transcripts of depositions. The rate does it's not doesn't change a lot. Um and that rate has gone up. It was it used to be like $4 a page and $150 a page. Now it was and that was the rate for years. I'm not sure if I think this may be statewide. I I but I can I can get that information and provide it to you. I'm happy to do that. And then I had another question on the appeal part. Um, can your office do one of the appeals? None of us. It's a two multiple factors on one, none of us are technically qualified to handle an appeal.

1:39:42 – 1:40:210

Oh, okay. Two, the weight when we talk then it gets into case load numbers and the percentage those those appeals take up a lot of what our case numbers could be to handle regular work. That's why one reason we don't do that. So, we have some local attorneys that do them. Yeah. Um and then some go to the state um PB association who who then contracts those out. It's all the same rate at that level too. But um expert on that and reimbured by this state. Yeah, we still get reimbured the same reimbursement as anything else. Yes, 40%. Okay. Yeah. All those are qualified expenses that come back at 40% regardless.

1:40:19 – 1:41:010

Okay. So, back to the dollars at hand here. You started with 100. We already did another 115. You've got 40 left and you're asking for another 200. Yes, ma'am. Do you believe we'll get you through this year? No. You do not believe it'll get I talking to Janice, we discussed we're hoping this gets us to October, but I know like that going back to that transcript expense, they haven't even been sentenced yet. So, they haven't even started the appeal process. And that much time, it's going to take some time. So, I don't expect that bill to come in until probably late summer at the soonest.

1:40:59 – 1:41:220

I have a question. I'm sorry. I didn't mean to interrupt. Um, do they have trouble getting people at the clerk's office that want to do those transcripts or they're still It's not people at the clerk's office. These are court reporters in the court's offices themselves. Whoever does it. Are you having trouble getting those people? I know at one time it wasn't a problem because kind of supplemented their income. So,

1:41:20 – 1:41:550

definitely. No, I not I'm not aware of them having any problem getting um because whoever's whichever court reporter actually during this trial Judge Davis took um it was uh Casey and Micah were there the whole trial but Casey's the one doing um and she's she does most of the transcripts in that court. I'm not sure who does it in circuit court. I think they may split between um Sandy and Patty and then I think they all formally do it down downstairs, but I'm not sure. there's not an issue getting somebody to do it

1:41:52 – 1:42:140

well versus a part-time person, you know, if they still feel that way. It was just something that supplemented their pay. It's separate, but it did supplement how much they made in the and court reporters. Yeah. And usually just it is a supplement here and there, one trial here and, you know, two or three day trial here and there. This was just a nightmare

1:42:11 – 1:42:380

out of there. Um, so of the Okay, so if we did another 200 and we've already done 215, so 415,000 to get to October. And ballpark me of that 415, how much of it is associated with this outlier trial? It's

1:42:36 – 1:43:180

uh well what I'm out of that about I'm guessing I'm just estimating 60 to 80 for the transcript. There won't be more attorney fees coming out this year must but for what we have to pay the one attorney for the sentencing hearing his prepare preparation for that I think that's uh April 18th. So we'll get a small bill from him on that. Um you're saying 60 to 80k just for the transcript is your estimate because here's let me do the general math for you how that works. about one minute of testimony of speaking is one page. Okay? And this was a 10-day trial. So, how does one person even have enough nights and weekends to transcribe that in an in an amount of time to

1:43:16 – 1:43:510

she'll get extensions from the court of appeals in the time, but she's going to have to spend the time doing it. And there I mean, these girls that do this, they they're fast. I mean, they the more you do it, it's a job and they know how to do it and they're and they have special equipment. I know was just talking about in his office they're stop, rewind, fast forward. If you've ever tried to transcribe, it's a pain. They have special equipment with foot pedals that let them slow it down and quickly go back and forth. So, it does speed up that and then they're lightning fast with their fingers. So,

1:43:46 – 1:44:310

okay. Um, so that's just the transcript, but of the 415, how much of it is other costs like attorney fees related to that case? I'm trying to get into perspective. How unique is this year? What are we looking at next year? Because, you know, the cost of your office plus another half million plus of I'm just trying to get my head around what we need to be looking at for PD's office in the years to come. No, it's fair. Like I said, this trial is an outlier and that's a unique. This is a one-off in this year, I believe. And you're never going to know and be able to predict something like that. But this is what we know. This is why we we we expect this to hear happen. Now, this was this is an outlier for this county, for any county. I mean,

1:44:29 – 1:44:590

but how much of the 415 is going to be for this trial? Is for this trial, I think. Well, one, the the appeals expenses probably won't come in this case until next year, but those will be much more reasonable. Those are going to be average appeal expenses for an attorney reading through the record, doing their time, making the written arguments, and doing so on and so forth. It's not going to change much for us. The bulk of this was been paying the private attorney. Well, he was a private attorney, then got paid as a public defender um

1:44:56 – 1:45:400

by by us. That was the 25,000. Maybe a couple thousand dollars more for him will come out because there's only the sentencing hearing that he will be he'll bill us for and then there's the transcript. That is all I can foresee on this this case for this year. So out of that 415 say 85 grand total for the year. 85 of it's going to be for this trial total including attorneys and transcript 85 of the 415ish is your projection. Okay. So that helps me, you know, account for the outlier. And then you said this is only good till October. So how much do you foresee needing?

1:45:38 – 1:46:200

I'm hoping like another 100. Another 100. Okay. So this year we'll be at 515 if that's the case on basically outside council expense of which 85 is this trial. I think it's a fair estimate. I think I put this further in line where we've been past years maybe a bit higher but so what is council I mean is is general fund does anybody have any questions is are we moving forward with discussion on paying it

1:46:18 – 1:47:020

today what we have in front of us is just a request for $200,000 to shore up your funds to finish up what you know that's coming out towards you this year what what we know is coming out right now and what we anticipate coming up in the next, you know, at least through October. We we intentionally kept his fund down. Yes. Because we wanted to anticipate the amount of trials that they're going to have from year to year. Um we've continually battled, not battled, but had issues with this scenario. underestimate and but and we we made a conscious decision to have him come back to us for actual scenarios instead of guessing.

1:47:02 – 1:47:460

Yes. And so uh with that said, I I I personally don't have a problem with funding it as we know exactly what the expenses are because I don't think we have an alternative. Yeah. I don't but um and then because when we do the budget every year, we're shy. So we're trying to not do estimates above what we don't know what can happen. So we just have to adjust to it the next year and that's what's happening right now. Well, and my questions on on the breakdown, I do think next year we should go ahead and encourage him to up the budget some. I mean, I think it's it's silly to think that we're not gonna have

1:47:450

we need to stop doing that because you need to start looking at, oh, maybe an additional employee, like if somebody knows how to does do appeals could be beneficial to the organization.

1:47:54 – 1:48:470

I was just talking with Janice about that this morning. If we look through our numbers, one, we've I think Mr. Fisk brought this up the last time I was in front of you bringing up increasing the budget. now that we've got about four years or so of of numbers behind us where I think we can make a more reasonable interpretation that we would most likely still have to come back even if we up our budget a significant amount but it's less and maybe not as often. Um as to that we were talking about we're looking to try to really start tracking the numbers that we do have to send out like non-f conflict cases to see where that adds up. um you know whether it's an appeals attorney that we you know need to bring in full-time or just somebody else to handle some of that overflow and because before while I've looked at the math and it could make sense it it still hasn't quite yet but we're getting to that point where I think we're going to be able to in the next year or so probably provide you some hard numbers at least make an intelligent decision as is this worth hiring another attorney or or do we just keep the money

1:48:44 – 1:49:290

now have another attorney versus paint but for today we just need a thumbs up for the 200,000 and general fund and a determination as to where it's going to come from and I agree with general fund. That's fine. I agree with general fund. My motion or my advertise my request advertise. Yeah. All right. Sounds good. Thank you very much. Anything any other questions? Thank you. No. See you again. Hopefully not till 12th in June. Not till October. October. In June of July. That's true. Take care everybody. Thank you. You're about Thanks. Okay. Last thing. Greg. So, and just to help you on that in the sustainability, I had put 500,000. Okay.

1:49:27 – 1:49:590

In 2026, okay, because we did bring it down like Kent said to 100,000 and the year before it was 391. So, we consciously brought it down from 391,000 to 100,000. I put in 500 in the original. And that's what I told you. I also then put in 527. Okay. In the draft I gave you uh last month. That's good news. Yeah. So that some of that's already in there.

1:49:57 – 1:51:420

Uh speaking real quickly, the water and and sewer regional sewer board yesterday approved the application uh for the Maxwell, as you know. This is something that Commissioner Spalding and Jim Shelby have been working on for I think we've been doing this for two years now with Ninstar and the application is is step one step of many many steps if we go forward that application was to the state revolving fund. It is the best way to finance this. Keep in mind that the theory um and and Kent, my understanding Jim has talked to you about this and this will all be more discussed by Ninstar on at your April 8th meeting, but that tiff would be the primary payment and we would have to have some type of either lit or property tax backup and that that tiff would make the about $1.5 million payment per here. I do have the application. Uh I can send it to you by email if you want. Um it's about 21 million for the collection system and the treatment. That's the estimation. As you know, you put in 50% with Ninstar about a year ago to get the peer put together. The deadline was April 1. So we met that yesterday. I filled in a couple blanks. Commissioner's balding that they had asked about which I believe you were carbon copied on

1:51:37 – 1:52:220

and um so uh we'll make that's the next step. It this will come probably up over the next year or two. Um and it would be a super project if we can get it done. So if you'd like I'll send you the the application. It's about 10 12 pages. Doesn't say much. The real key will be the presentation that Ninstar puts on at your April 8th council meeting, I believe. April 8th. Yeah. All right. Any questions on that? All right. Thank you. I do have a question for you, Greg. I just saw an email come out about additional opioid um settlement money.

1:52:22 – 1:53:010

Okay. Forward to Scott. I I don't know if I've copied you guys on it. Have you heard of any additional opportunities for that? additional opportunities not opened up, but additional monies will be coming. Uh, but I didn't think it was wider. Yeah, it's not it's not the same program that we're already enrolled on or the lawsuit. It's something different. Yeah, I I haven't seen anything current on it. Okay. If I I find that email, I'll send it to you. The information flow seems to be rather stopped from the state. So, I think everybody's on spring break.

1:53:02 – 1:53:440

Was there any old business questions for Greg before he wraps up? Nope. All right. Thank you, Greg. I'm sure you've got something. No. Okay. Thank you. I will later on, but I not today. Thank you. Uh hopefully everyone had a chance to take a look at the minutes from the March 4th meeting. If there are no questions or comments, I'd entertain a motion to approve those minutes. Motion to approve. Is there a second? Second. All right, we have a motion and a second on the floor. All those in favor? I I. Anyone opposed? Same.

1:53:44 – 1:54:290

Sub ab sub ab sub ab sub ab sub ab sub ab sub ab sub ab sub ab sub ab substain. I was not here and Fisk abstain for absent substantially substaining and auditor business. Oh, did you find that final number on the 50,000? Sorry. So 50,000. Um Deb said we cannot pay jury pay out of general. It will come out of food and beverage. We did already vote everything we need to vote to authorize her to do that for 50. So we're good there, right? If you're good, then we'll go ahead and take care of that tomorrow. All right. Uh, if there is Oh, yeah. I'd like to invite Andrea up here to have her tell you guys a little bit about herself and

1:54:28 – 1:54:400

been so patient. Yeah. She knows everything about the county now. Just the good, the bad, the ugly. Can you tell us a little bit about your background? And

1:54:37 – 1:55:190

um, yes. I'm uh my last position or positions were with the Indianapolis Marian County uh human resources department. I served a variety of functions in my time there spanning benefits, employee relations, workers compensation, um FMLA, leaves of absence, just the whole that whole picture. And I just graduated from University of Southern Indiana in December with my master's degree. I pursued that last year while working and then I sat the Sherm exam in February and passed it. Congrats to you fully credentialed.

1:55:17 – 1:55:520

Nice. Uh I live in Beach Grove. Um just my husband and I and a couple of kitty cats. All the kids are grown and gone, but they've actually been out here a couple of times before. Uh yes, I do have uh I have activities here with the Greenfield Masonic Lodge um as well as uh Greenfield Music. My husband's a musician and the owner and he work on things together sometimes. They're connected from way back. So we we spend a lot of time out here for different things. Tony's a great guy.

1:55:50 – 1:56:330

He is. He is. He let us use the the theater to hold a cancer benefit and some other things um due to that relationship. But yeah. Nice. Yeah. Well, welcome. I'm sure uh wind getting settled in. I believe the term has been drinking from a fire hose. Yeah. Yeah. There you go. With all the information, but uh but we'll get it all settled. We'll try to let you get acclimated before we start harassing you too bad around here. Not a problem. I' I've already had a few questions, a few inquiries. We're just filtering them in in between, you know, reviewing and researching and just kind of getting all the information gathered up. Awesome. Nice to meet you. It's very nice to meet you. Great to have her

1:56:31 – 1:57:140

much. Did anybody need to ask me anything before I wander off? Uh, when will the war end and when will the bond or the interest rates? We'll need you on the record for that. If I had all that information, I don't think I'd be here. Exactly. That's why Kent's here. So, I'll be hear more in the future. No, you got to. Nice to meet you. Nice to meet you as well. Thank you. Thank you. Thank you. Anything else for the good of the order? If not, I'd entertain a motion to adjurnn. If you're right. Motion to adjurnn. Motion to adjurnn. Second. Mary, no. Robin Lauder. All in favor to adjurnn. I I I. No one's opposed, I assume. I'll see you next

This transcript was automatically generated from the official public meeting video and is presented unedited. It reflects remarks made on the public record by elected officials, staff, and public commenters. Transcript accuracy may vary; view the original recording for reference.