Hbcra Citizen's Advisory Committee - Regular Meeting

Yes. Yes. Yes. Yes. The recess format. Wait. Is it time certain? No. It's fifty we're fifteen? No. No.

No. No. So Golden House, we're good, and there's no time certain on city commission. But either way, if you wanna go to city commission now, Yeah. Yeah. On. That's 04:30.

As long

as we can. Yeah. That's what I wanted to do.

That's why

you're saying you wanna go to? Okay. Yeah. Good evening. I'd like to call to order the special meeting of the Golden Isles Safe Neighborhood District Board of Directors. Today is Wednesday, May 6. The time is 04:16PM. 05:15. Five 05:16. Sorry. Can I have roll call? Chair Cooper. Present.

Vice chair Lazaro. Yes. Director Adams. Yes. Director Butler. Here. Director Limitaugh. Here. City manager doctor Earl.

Present.

City attorney Marina. Present. Madam mayor, you have a quorum.

Thank you, madam clerk. Before we rise for the pledge allegiance, I'd like to conduct a moment of silent prayer and prayer for peace for those in harm's way in Israel, our armed forces that are there working towards peace. Also, call to mind those in Ukraine that are still at war. We pray for all our armed forces throughout the world in harm's way, protecting those in harm's way. We also call to mind our first responders here in our city, in our county, state, and nation.

A moment of silent meditation, please. K. Vice mayor or director vice chair Lazaro, could you lead us in the pledge? Thank you. Do we have any speakers signed up?

And for what items?

What is it? Yes, we do have two speakers signed up, madam chair. First speaker is Mr. Levinson.

I'd like to defer until after the presentation.

Okay, which one though? We have three items.

Any one of those.

Anybody else? The next speaker is Ms. Robinson.

Good afternoon everybody.

Good afternoon. Okay. Yeah.

Yes. I know. I just wanted to give a shout out to the Golden Owls. Y'all doing a great job. Y'all getting what you guys deserve in your community, and I pray that we one day get it from Northwest Side. The same type of courtesy, the way that they're getting things approved, just just I just love everything that they're getting. Not here to hate on the radio and see. I hope you guys get everything that you guys get. Again, I'm here for the Northwest Side, and I'll catch you guys at the commissioner for the public speaking. Thank you, guys. Thank you.

Any other speakers signed up? No more speakers. Okay. We are going to jump right into the presentation of the Golden Isles camera replacement project. Who's on deck for this? Come on down. Come

on. Captain Rivera.

Captain Rivera.

Good evening.

Good evening. Good

evening, board of directors. It's a different term for this one. Hi. Madam city clerk, do we have the clicker?

Do you have?

Is it this one?

Okay. Perfect. Alright. So I'm here to speak to the board directors regarding replacing your old camera system that we have in the Golden House, Saint Edward District. As you know, the Golden House, Edward District was the first group to get surveillance cameras, c c d cameras back in 2016 at the request of the Golden House, Saint Edward District advisory board and board directors.

So as you know, with technology, we're at the ten year mark of these cameras, so technology has lapsed. And now that we did an enhancement of security cameras throughout the whole city, which will be ending the implementation this fiscal year, now these cameras are falling behind in the technology capabilities and the coverage that you have. So I'm bringing to your presentation for the FY '27 budget to upgrade your cameras within the Golden House and Neighborhood District. So as you know, you have the cameras were installed in 2016. You only have 12 cameras for the whole neighborhood, limited field vision.

You have low resolution on these cameras and compared with the technology right now. The nighttime vision on the cameras also limit as well, and you have poor identification capabilities. So we get a video of somebody where we cannot really identify what we're looking at because based on the on the age of the cameras. So currently, this is the coverage that you have with the current cameras. And as you can tell, there are only two points of views from these cameras, the the angles of coverage.

Right? So you're limited. You're looking either east and west or you're looking north and south, but you're limited on how much you can cover in the area. Why the upgrade is needed? Like I said, you have aging equipment, ineffective night time surveillance, reduced situational awareness, and security gaps across the community. The new street cameras, you will be adding you're going from 12 to 30 modern cameras, near three times the increase of coverage, high resolution videos, and improved monitoring and response time by police. Remember, these cameras are feeding directly to the real time crime center just like every other camera that we have in the city. Great. Finally. Here's the map of what your new coverage will look like.

Right? So you see most of the cameras will have three points of view. Some of them will have actually four. And one thing that we're doing now that we didn't do before, we're gonna cover some of the waterways. So if we have any thefts to vessels, anything that happening on the waterways, going into the islands, you see that we'll have coverage to see the water as well. So you see the enhancement on the angles and the coverage that we will have with the new system. So these cameras are multi sensor. And what does that mean? One camera has four fields of view. So it's almost like a three sixty view.

You may have some limited if you have a a tree or building that is blocking, but that's what mostly you will have what is called two seventy view. Other than an obstruction behind the camera, you should be able to get a two seventy view of everything that you're looking at. So it's definitely better that's why they're coverage. They're dual head monitors, so multi area monitoring, panoramic view, so they'll able to zoom in and zoom out if they need to, and we'll have fewer blind spots within the community. So coverage areas, all the streets within the neighborhood are covered.

So we'll be able to see anybody coming in or out or any of the streets within the Golden House in neighborhood district. The cost for the cameras with installation warranty five years service is $122,009.15. Sorry.

$9.15 95.

Yes, ma'am. So that will be the cost that's including the five years of warranty on the cameras. And with technology nowadays, five to seven years is the average lifespan of a camera by the time you have to replace it with new technology. Now those were the street cameras. Now I'm gonna talk about the guardhouse cameras. So as you know, we also have cameras within the guardhouse. Those were also installed in 2016. Only eight cameras within the guard house, low resolution video, poor night night performance as well, and the aging hardware and equipment. So that's the current view. And as you see, everything is pretty limited narrow views with the current camera system that you have because they're not multisensor.

They're single points of view cameras. So we're upgrading. I it says from eight to seven, but remember that each of these cameras have multi angles. So you will have a better coverage with less, improve viewing angles, and enhance image clarity. So it'll be a lot clearer when we have any incidents at the guardhouse.

As you see the new coverage, now you almost have like a full three sixty. You know, of course, you have the building in the middle, but all around it, you will have a pretty good view as well as, you know, people coming in and out, license plate reading, that technology is gonna be there as well. So you have license plate recognition, advanced analytics for vehicles coming in now, improved traffic monitoring, and increased operational efficiency. And the cost of this one wow. That's really small. Sorry.

$25.06

$34.35. Yes. $15,000.

And you will want door number one or door number two?

Got it.

No. Door number we're good.

That will be the cause for the guardhouse cameras itself. And this is the overall k. Sorry. So here's the overall from both the streets and the guard shack. On my experience, definitely needed and it's definitely time to do it. Again, with the cameras being ten years old, with all the changes that we're making within the community, it will be definitely We hear. The right way to go with.

Do you wanna hear from Ruth first? Are we good? We're good? We're good.

Any questions?

No. I have one question.

Yes, ma'am.

I have a on Holiday Drive, we've talked about it before because it takes right into the intercoastal. Is there any way to get a camera at that point on the intercoastal?

You mean at the end?

The very end.

So we're having private properties there. Right? Okay. If we were to put one on the street on the roundabout circle, you could do that with a pole there, but your view is limited because, again, you have you have the property there, so you don't want the angle to go over people's privacy. So you have to, like, figure out an angle that we're not catching their backyard. We're still catching the water

or whatever.

Because I know that's one entrance way from the intercoastal from the south. Yes. Commissioner Butler, So the answer is no.

No. Well, I mean, you could, but, again, it's the limited angle and you have to do it high enough that you're not capturing the two backyards there under that at the dead end.

Thank you, mayor. Director. Thank you, director. So so these both of these are fully funded by the safe neighborhood district That's right. Themselves. So the self funding district that their taxes are paying for all of this. Okay. So I want to ask a question. I'm fully supportive of this. This is great.

I'm glad that we're upgrading these cameras. Doctor. Earl is one of the reasons why I was so concerned about our emergency expenditure to fix the electricity for the cameras last August because they didn't work. So now that they work, I think that we would need them fixed if they ever broke. The thing I want to ask you about, we've had several incidents at the guard gate that have caused damage to the gates.

This new camera system will allow us to witness those and identify people that are doing it. But I wanted to ask about whether we could look at ways to prevent the damage from happening in the first place. Right? So my understanding is that recently, a car hit one of the operational boxes. I don't know what you call the control boxes. Yes, And that was a 25,000 or $30,000 replacement cost for that?

Slightly slower than that. I believe it was 16 to 18.

Okay. So can we put concrete bollards in front of those in order to prevent the equipment from getting damaged so that it protects the equipment in future? Is that something that I could work with that. Since we're meeting today, I thought it might be a good time for us to if you need a motion, Doctor. Earl, but some way for us to address the damage so we no longer have to keep replacing these systems. This is not for the guard arms. Right? Not for

the Correct. You're talking about the mechanism that

The mechanism itself. Yeah. Sure.

I mean yeah. Go ahead.

Do you need a motion for that? I mean, it's not gonna be expensive, can imagine. But I'd like to make a motion that we install some kind of protective element that will help prevent damage to

And that's all of them, not just the

one that

picked up.

There are

four of them. Yeah.

All four.

All four them.

All four, just

to clarify.

I'll second that motion. Is there any discussion? Could I roll call city clerk?

Director Limitab? Yes. Director Butler?

Yes.

Vice Chair Lazaro? Chair chair Cooper? Yes. Director Adams? Yes. Motion carries five zero.

Thank you. Was mean to the camera, so

Director, that's it. Thank you, director. And thank you, captain. That was a great presentation. And I'm looking forward to the cameras.

You wanna move it? They're gonna wait for us to move it anyway.

Oh, we need to move this item?

Yes.

We do? So move. Second.

But I have other questions. Commissioner Thawm, you recognize.

It was

just I mean, director Thaw.

Thank you. I I perhaps I misunderstood, but it just a thought came into my mind when you asked about the camera on the Intracoastal, and you mentioned that private properties. I don't know if it's possible to do, but in Southwest Hallandale, one of the properties. It's a it's a private home. The shot spotter the owner gave permission for the shot spotter poll. Maybe I'm do you understand what I'm

So I so maybe one

of the owners would agree to it. I it was just a a thought that I had. Yeah.

So the difference in between the ShotSpotter and this camera system is the ShotSpotter, the company, some thinking, works directly with the homeowners. We don't even know what the sensors are because of privacy. Right? So this is us, the city putting cameras, so we'll have to be it's it's a different different way. Yeah.

That's interesting.

Correct. Where some thinking, they deal with they find that the the residents, they deal with them. We don't even know what the sensors are in order to protect the privacy of the of the

residents. Interesting. Okay. Good question. I have a motion and a second. That's a great question, but we'll all learn something. Could I have a roll call, please?

Just for clarification, the motion is to approve the project. Correct? Correct. Thank you, madam. Director Adams? Yes. Vice chair Lazaro?

Yes.

Chair Cooper? Yes. Director Limatol? Yes. Director Butler? Yes. Motion carries five zero. Thank okay. Thank

you, captain. Okay.

Oh, wait. Wait. Did you have a question? No. You're good on that one?

No. We're good.

He has to talk on that front. Next item is undergrounding and other capital improvement funding strategy. This is brought forward through city

Director Neste?

I wonder if I can pause from this meeting or can we go through?

Good evening directors, madam chair and director. So this one is we were directed to bring back strategies for how we would fund the undergrounding of the FP and L utilities in Golden Isles and so director Neste this is very high level, very high level, so this this is just for consideration. Director Neste?

All right, good afternoon. Gio Neste, Finance Director. So we're gonna go over the Golden Isle undergrounding and a funding strategy for the undergrounding and other capital projects. And as the Centimeters stated, this is very high level. It's just so that we could start the conversation on how we would go about funding projects.

So to give a bit of background, Golden Isle has about five thirty one total folios included in that district. It comprises of two seventy nine single family homes and two fourteen condo units, average value of $2,000,000 And within that capital plan, there's 17,600 linear feet that is to be replaced. And so the reason we're here today is because there's a capital improvement program. Right now, it's not funded. And last year, as a reminder, we had similar type of projects for three islands, and we worked on a special assessment.

So because we learned so much from that assessment, we wanted to be able to use that toolkit and apply it to Golden Isle to give you a picture of what this would look like. So, this is just a picture of the project area. And so, using the Three Islands Playbook from last year, what we tried was to fund 3 Islands projects through contributions of the general fund, contributions of the safety district, and then also a special assessment. And we were able to use advances as well from the general fund. The assessment was over five years.

Now, for these projects, when it comes to Golden Isle, we recommend looking at something more like a twenty year sort of assessment, given the size of the projects, which we'll go over. And so, this is just more of a refresher from our approach to three islands. We looked at various funding paths. One of them was to issue geo bonded debt. Another one was to possibly use a general fund loan.

And then where we landed, was a special assessment. Now, why a special assessment? It's a bit more flexible. It wouldn't require a referendum. It keeps the project on schedule just because there's a lot of dependencies.

Those that benefit from the project are the ones that pay. And so, really helps that flexibility that we need cash flow wise to manage these projects. And it's a mechanism that's allowed by the State of Florida. So, this is just an example of how a special assessment would work, is how we would recommend funding these capital projects. The only difference is doing it over twenty years.

Putting it on the tax roll would require some fees to be CPA for tax collections as well as working in that 4% discount that the taxpayer is entitled to. And so, there would be some key methodology decisions along the way that you need to make, and it's basically how would we finance it, would we finance it over twenty years, thirty years, And how would we get that started? And for purposes of showing you different examples, we took three tiered scopes for these projects. Right now, at the previous Golden Isle meeting, we showed $7,870,000 in undergrounding, which was the discussion. It was more around undergrounding work and working with FPL, right?

So, I wanted to make sure that we presented to you different pieces of the project. So, one example is the undergrounding work that was discussed at the last meeting. The second one is basically all of the projects included in that visioning plan, but not including Lane Boulevard. And then, the last example is the full project, which includes Lane Boulevard, all the Finger Streets, and then the undergrounding work. And so, these dollar amounts were provided in October 2025 through an engineer's opinion of probable cost.

And that's what we use to model some of these examples. So, why would we recommend doing it in phases? We would recommend starting with the first phase, is the undergrounding work first. And the reason being is that when we spoke to FPL, which is our partner on this project, it's an all or nothing project. So, we can't just do undergrounding for Lane Boulevard.

We would have to do undergrounding for the entire district in order for us to move forward with the undergrounding. Now, on top of the dollar amount, there would be a credit that we give back. So, because we'd be doing undergrounding around the whole district, that's a savings to FPL during a storm because they don't have to come into the district to fix lines, that sort of thing. So, there are some credits that are worked into that arrangement. Another reason is because it's a more manageable sort of assessment per portfolio to start with the undergrounding first, and it gives us more time to identify alternative funding sources for the remaining projects.

So, this is an example breakdown of the project budgets with the different scopes. The first example is just doing the undergrounding project. That includes FPL undergrounding, Comcast undergrounding, AT and T undergrounding, and some private side conversions. And that totals, again, $7,900,000 Now, adding the Finger Streets, is 17,600 linear feet of street improvements, that comes out to $30,300,000 And then, if we were to add Lane Boulevard, the total cost is $39,600,000 And as part of our modeling, we also included some sensitivity, whether cost comes in 15% less or 15% more, just so that you have some visibility as to what could happen if costs come in a little higher or lower. Now, just taking into account the undergrounding work and again, this is very preliminary.

We have not worked with an assessment attorney. We have not worked with a financial advisor. This is basically us taking the approach at Three Islands and taking the same approach at Golden Isle. You would look at a per unit, right, per folio assessment of anywhere from $1,100 to $1,500 per year, and that would be for twenty years. And again, this is just so that you could digest what it could be, not necessarily that that would be the configuration or that's what's getting adopted or moving.

It's just for a conversation. Another consideration is that there's fund balance left in the Golden Isle Safe Neighborhood District. One of the things that we did in 3 Islands was contribute, right? Some fund balance. I believe it was $1,100,000 that got contributed into the projects.

So, we also modeled what it would look like contributing $500,000 Again, the project cost is a lot larger than the 3 Islands project, so it does make less of a difference on an annual basis. We also felt it would be helpful to visualize what this would look like if we had a partial scope, which is carving out Lane Boulevard, and then doing the full scope of the projects, and what that would cost over twenty years on an annual basis. Carving out Lane Boulevard, you're looking at ranges from $4,900 to $5,000 a year, and doing the total scope of the project, you're looking at about $6,500 per year for twenty years. Of course, in these arrangements, you also have the ability to prepay the entire amount without incurring any interest, and there's other ways to structure these assessments to ensure that it goes directly to the benefiting property. So, nothing's flushed out with an assessment attorney or we haven't gone through every single option here.

We also thought it was important to note parallel infrastructure projects that we need to consider. So, the Golden Isle Capital Program doesn't just exist in isolation, right? There's aging utility infrastructure beneath those very same streets. And so, now, we have about $6,500,000 already funded for Lane Boulevard utility work. It's two projects.

One of them is a 10 inches water main replacement project that's going down Lane Boulevard, and also an 18 inches force main project going down Lane Boulevard. Both are funded through our utility bonds. Now, in red, you'll see that there's Golden Isle Water main replacement, which is a much larger project. It's projected at $13,300,000 And we kind of highlighted it in red because it's unfunded right now. So, something to consider that there's a much larger project under some of the same area that we need to think about.

That's the holiday project. No? The thirteenth? This City manager. What's the 13,000,000 water project? Is that the Drive project? Correct? Don't know.

JT, do you know? Actually, director LeBron, do you know exactly which one this is? We can find out for you exactly which one.

Yeah.

Because I know the holiday one is

That's the one left capital improvement project then in the district. Correct? Holiday. I'm sorry.

Oh, no worries.

I'm curious.

I'm solemnly because I I know that there are three additional projects that we have identified that weren't in the original plans that needed to be added to our overall Okay.

That's why I'm like, okay. These are new

three projects that

Thank you. Okay. I'm not losing

That should have been identified previously,

but with Tied to the storm Tied to What we found under

So yes.

What we okay. He answered it. So it is a new project. Yeah. And it's on lane.

They're gonna take off again. Okay. Yeah. Because this is from the CIP.

Right. Okay. I apologize. I thought I thought it was a readily, but he answered the concern. It was where we hit various sanitary sore issues.

No. No worries. Of course, just to reiterate, this is an unfunded portion of those water main projects and just something to consider. So, this is more of a theoretical timeline, if we get direction, that kind of shows you what an assessment could look like for phase one and when we could go out for a loan as soon as quarter three in fiscal year twenty seven. We would also take the same approach of billing in house for year one.

And so what we're requesting this evening is just feedback, direction on phasing approach, right, starting with phase one and the underground work, direction of whether to use or not use, and maybe premature, using any contributions from the Golden Isle, Safe Neighborhood District, and direction to move forward, hiring a methodology consultant, financial advisor, assessment attorney, the typical team so that we could start working on what an assessment could look like. And then, any feedback for some of these unfunded projects and how we can try to take into consideration the whole project with this so we could take advantage that we're already breaking ground. Looking ahead, these are the other phases to the projects in no particular order. You have your Finger Streets and also Lane Boulevard in addition to the undergrounding. And that concludes this very brief presentation.

Questions?

Call Rick up. Rick, do you have comments on this? I know you're signed up. Good evening, everybody. We're still in the Golden Isles, but we're almost it'll be another fifteen minutes tops, maybe.

Almost done. Almost done.

I appreciate the presentation. I appreciate your time and I'll just take a moment. The funding for phase one or the cost of phase one, we have a hard number on that. Phase two and phase three, we don't have numbers on that at all. And I just wanted to bring that up, that those are numbers that are probably based upon linear footage or something of that nature. The electric under underground is the only thing that we have a number on.

Great. Thanks. And what is is that a four or against or just clarifying that that

It's it's a four.

Oh, okay. I'm sorry. I didn't mean to call you out but I figured that's what you were gonna Okay. Any other speakers? No. Hearing none. Do you wanna make a motion? Questions? Okay. Yeah. I'm good.

So thank you.

Commissioner Butler, director Butler, you're recognized.

Thank you, chair Cooper. Okay. So, as mister Levenson just stated, this is a very popular project. I think that moving forward with the staff recommendation to pursue phase one, think, is the right approach. I don't think at this time we need to make a decision, but I don't know that using the reserve contribution is necessary.

The one thing that I will comment on is that trying to approach this as a broad brush where we're throwing in the single family homes with the coops and applying the same methodology for the cost is not going to fly. You you you you know, I noticed in here that you say that the average value of the homes are $2,000,000. I mean, I have neighbors that live in expensive homes that have been there since 1970. It's land value. They don't have the the kind of money that we're talking about here.

So we've got to look at this in a way that's maybe going to be more equitable, especially considering that it's almost, I don't know, what is it, a sixtyforty split between the co ops and the single family homes. So this might be something where we might want if we're going to go out and assessment? Get Yeah. It may be that. It may be based on some kind of a based on their current homestead. I don't know how we do it. Some kind of you know what I'm trying to say. What's the tax value that they're currently paying on their homes? So I don't know how to do it. I don't know how we can do it.

But it would have to be different than just applying this as a one charge across all 500 of these locations. So the numbers are a little off based on that. I think that would change it fundamentally. And that would be where it might be smart for us to use that funding is where once we identify the people that are within the area, even though they'd benefit from it, it just wouldn't make sense for us to charge them. That's And

it's unusual use because it's to the condo, it's not to each unit. So it's actually to the structure of a condo versus single. So I don't know if square footage is applicable or how you calculate it.

I agree. So chair, I think I think at the end of the day you guys are gonna hire a consultant who's coming in. They're gonna identify this. I'm all for it. And that would be my, do you need a motion for that then? Yes. Yeah.

To continue on the direction of phase one to move forward with consultants.

Are you good? Doctor Earl, do you need a motion for that?

Yeah. You have a I have a motion. I'll second it for that roll call.

Here we go.

Vice chair Lazaro? Yes. Director Butler? Yes. Chair Cooper? Yes. Director Adams? Yes. Director Lima Top?

Yes.

Motion carries.

Five zero. Thank you. I think we only need a motion for item c to accept your report, but with one of our members present, I wanna thank you for your service, your volunteer service, and it's been a busy year. So thank you very much.

Motion to approve.

I have a motion. Second. Could I have roll call? Director Butler?

Yes.

Director Adams? Yes. Director Limatov? Yes. Vice Chair Lazaro? Yes. Chair Cooper?

Yes. Motion carries five zero. Wonderful. We're gonna roll right into Motion to adjourn. Motion to adjourn, and I'm gonna go right into the commission meeting.

Okay.