City Council - Regular Meeting

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All right, please stand and join Councilman Williams with our pledge. I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Please remain standing for our prayer. God, you are creator. Guide and watch over us. You use everything that happens for your purposes and glory. Help us to hear your voice and walk in your wisdom. Help us to honor you in what we think, say, and do. And to forgive as we have been forgiven. Please keep us from our own selfishness. Help us to build a city that honors you and reflects your love for us. and thank you for being with us in every difficult circumstance and joyful breath. You are God and worthy of glory, honor, and praise. Amen. Amen. You may be seated.

Okay. We call to order this regular city council meeting on Tuesday, November 4th, 2025 at 6:30 p.m. Um, first item, well, other than call to order and number two is public comments, community announcements, and recognitions. And uh, we do have one today. We are going to administer the oath of office to the mun the new municipal judge William W. Wheeler Jr. by myself. So, if you'll please join me at the front, sir. All right.

This is turn this. Do it a couple times. All right. Real narrow, but please raise your right hand. Repeat after me. I state your name. I, William Wheeler, Jr. You solemnly swear to swear that I will support, obey, and defend. that I will support, obey, and defend the Constitution of the United States the Constitution of the United States and the Constitution of the State of Oklahoma and the Constitution of the State of Oklahoma and that I will not knowingly that I will not knowingly receive receive directly or indirectly directly or indirectly any money or other valuable thing any money or other valuable thing for the performance or non-performance

for the performance or non-performance of any act or duty of any act or duty pertaining to my office pertaining to my office other than the compensation allowed by law. other than the compensation allowed by law. I further swear I further swear that I will be faith that I will faithfully discharge that I will faithfully discharge my duties as municipal judge my duties as municipal judge of the city of Guthrie of the city of Guthrie to the best of my ability. The best of my ability. Congratulations. Good job. Congratulations. Congratulations. And you didn't

wait. Your honor. Yeah. Your do something I've never done in a meeting. Oh gosh. Which is leave before it's over. Let's see. Let's keep this way smidge. There you go. Yes. Well done. Thank you. Congratulations, sir. Thank you. Thank you. Congratulations.

Okay. All right. Item number three is the consent agenda items A through E. Approve the consent agenda. Second. We have a motion in a second. Any questions or comments? If there are none, please cast your votes. Consent agenda. But that donation for Wilson's water sports was pretty pretty awesome. And I really like the cart that came with it. Nice. Thank you, Justin. All votes right.

All right. Unanimous unanimous approval from all those present on the consent agenda, items A through E. Um item number four is items removed from the consent agenda. There were none. Uh agenda item number five, community marketing partnership program grant acceptance. Uh Madame Rooney. Yes. Thank you, Mayor and Council. Um, our application was one of the many to be accepted to uh receive matching funds through the Oklahoma Community Marketing Partnership Program from the Oklahoma Department of Commerce. So, it'll help us offset the cost of the marketing software that we originally presented to you during council orientation.

Fantastic. Thank you for applying for that. That's a great help. Any questions for Miss Rooney? Mrs. Rooney? I don't have I move approval of the acceptance of the $6,000 grant from the Oklahoma Department of Commerce to the Oklahoma Community Marketing Partnership Program. Second. Okay, we have a motion and a second. No further comments or questions. Please cast your votes. All right. All right. Unanimous approval to accept the $6,000 grant. Thank you, Shondaanda. Item number six, construction manager agreement, Crossland Construction Company. Mr. Faulner.

Yes, mayor and council. This agreement is the standard uh AIA A133209 agreement with addendum um that outlines construction management authorized by title 61 Oklahoma statutes. Um this agreement is similar to what you've seen on both the fire station and the municipal pool project. Um it has been reviewed, drafted and approved by outside council and staff recommends approval. Be happy to answer any questions. Okay. So moved. Second. Okay. We have a motion and a second. Any any questions or comments for Eddie? Okay. Please cast your votes.

All votes are. All right. Unanimous approval for the construction manager agreement. Uh item number seven, interlocal cooperation agreement. City of Guthri and Meridian Technology Center. Chief. Oh, back there. I didn't see you back there. I'll take this one. Take it. Okay. Yes. So, Chief Swagger took the first item. I'll take the second one.

Uh, this item comes as it is a subsequent item to the one you heard a while back, the partnership between City of Guthrie and Meridian Technology Center to build a joint multi-use, multi-jurisdictional police and fire training facility on the south campus here in Guthrie. So, uh, as you'll recall, Chief Swagger wrote a grant and received, um, 50/50 matching grant for this facility up to almost a million bucks. Um, we've thrown in half a million dollars in extra funds as they become available over a three-year time frame starting in fiscal year 24. Uh, with that, Meridian Technology Center had a need to build uh, an additional facility on the south campus. They were able to move that up in their capital improvement projects. uh capital projects plan when we approached them and said, "Hey, we've got an awesome idea for a partnership. Um there's classroom space that we already utilize at Meridian Tech for training just like this as it is." So, we'd like to enhance that partnership. Meridian Technology Center. They're just a fantastic partner for the community and they were happy to partner, wanted to see this come to fruition. Uh so the the details of the agreement, the city and Meridian will both contribute up to $1.5 million towards the construction cost of the project. Any overages will be paid by Meridian Technology Center. Meridian will manage design, engineering, construction, and the city will review and approve of the plans. City will have access to the facility for police, fire, and emergency management training. We will coordinate that through Meridian South Campus director. Uh each party will have our own liability insurance. However, the property will be insured by Meridian Technology Center and uh we intend for this to be a perpetual agreement. Um however, as you know, that is something that will have an annual renewal. So, we look forward to this. This is a great opportunity. We're thankful for our friends over at Meridian and I'm happy to answer any questions you may have.

Did you say annual renewal? Yes, there will be an annual renewal. Yep. that and that's required for all contracts and municipalities and state agencies in Oklahoma. Your honor, I move approval of the interlocal cooperation agreement between the city of Guthri and Meridian Technology for the joint participation in the construction operation of a multi-purpose training facility located at 3025 South Division Street, Guthrie, Oklahoma in accordance with the interlocal cooperation act title 74 of the Oklahoma statute section 108 act sequence. Second. Have a motion and a second. No further f further comments or questions. Please cast your votes.

Is there anticipation for groundbreaking? We are probably 3 weeks into design. Um so as soon as I I would say mid to late spring, early summer. Okay. As soon as we have that date, I'll make sure that council's aware of that. Great. Thank you. Thank you. Okay, Councilwoman Gibbs. We haven't voted. Sorry, my fault. All votes are in. All right. Unanimous approval for the interlocal cooperation agreement. Uh item number eight, ordinance number 3428, the resoning of 6706 South Academy Road from R1 to A1. It's going to be the Dan Kasich show for the next. Yes.

Thanks, Mr. Mayor. Uh city council, uh this item or yeah, this reszone is uh close to the properties that uh were last month. This one is actually off of uh Academy just south of the Lakewood Road Academy intersection. Uh it's a 5 acre parcel that they're looking to go from R1 to A1. Similar reasons as to the last we had last month. They're looking to have more agricultural uh uses especially with livestock uh in that. So the planning commission had recommended approval 3 of the reszone from R1 to A1. Is that the one that's got the the metal barn or is it the nice house?

I think this they have the I think they have the accessory structure but then they're having a house but it's the they they're building on it. There's two there's two of them out there. The one's to to the south and the one that's to the north. Yeah. No, this is the one to the south. South. Okay. It's the nice house. Okay. Yeah. Your honor, move approval of ordinance 3428, reszoning of 6706 South Academy Road from residential one single family dwelling to agricultural one general agricultural district in accordance with the application 25-009. Second.

A motion and a second. If there's no more questions for Mr. Kasich, please cast your votes. All votes. Okay. Unanimous approval of ordinance number 3428, the reszoning of 6706 South Academy Road from R1 to A1. Okay. Item number nine. Ordinance number 3429, amendments to chapter 5, article 9 of the city code regarding food trucks and mobile food vendors. Mr. Casey.

Thank you, Mayor. Uh, city council. uh may some of you may know, some of you may not know, but the state uh recently put in a new law, the food truck freedom food truck freedom act, I think is what it was called. Uh it went into effect November 1st. Also, previous to that, uh last year, the state put forth that food trucks would have to meet the 2018 fire code requirements. That also went uh into effect uh November 1st of this year. So, in order to make sure that our ordinances are clear, but also meet state law, we have the ordinance in front of you. Uh, not a lot of changes, but one of the big changes is state law no longer allows any municipality to put geographical restrictions on food trucks. So, for instance, ours had it to where you couldn't be within 300 ft of another restaurant. You couldn't be within 300 ft of another event that was happening and uh things like that. the state law no longer allows that to happen. Also, state law uh put provisions to make sure that the licensing at the local level does not get out of hand. Uh basically, not to have exorbitant fees uh to it. Basically, you're supposed to have a fee that's just what you need to verify their information. Uh, and then finally, and the fee that it also worked out that the fee we had in there was actually $250 for out of town and $75 for in town. It kind of inadvertently got put in with the solicitors uh part when we redid that. So, it'll help do this. And so, then this will also take it out of the solicitors part and kind of be a part of its own. And then finally, uh, some of the, uh, requirements or standards as far as signage and amplified noise and things like that that they can't do or in the zoning code. So, it has references that they

still uh, have to pertain to or meet the uh, uh, zoning code requirements. Uh, in consultation with our city attorney, there's been some uh, revisions from the uh, ordinance that was put in your packet. So, I'm going to go over those. So, if you do have a motion to uh approve the ordinance, uh we'll have it with the revisions. One revision was that it uh is in B, section B. Instead of calling it a license, it would be a permit. And then also in section B, we eliminated um copy of health department permit, copy of uh Oklahoma state sales tax permit and the state fire marshals because the state will be issuing food truck licenses and they'll be taking care of all that themselves. So it's kind of like our contractors when they come in. They just show us their license, show give us an ID for identity and our application and we go. And so food trucks will work the same. So the one thing we did add then is three will become state of Oklahoma food truck license. And then on D we added under the not operate on any public property we inserted or city sponsored event. So it's similar with the liability insurance. Uh that was another thing that changed is we cannot require somebody that's going to be on pro uh property to have the city as a uh uh

additional additional insured only if they're going to be on our property or an event we sponsor. And then finally the fee. Uh the ordinance says $75. We're going to drop that to $25. So again, there's no issue with uh overcharging or have any complaints with overcharging. So, with that, I'll give it back to the council if you have any questions. I got a question. How's this going to affect 89ers when they set up right up here? They're not going to be allowed to say no. Okay. So, I just want to make sure. Yeah. So, if somebody wants to set on private property across from that event, they can do so. Okay. Dan, question.

Provide some context on that because Jeff's aware of the ordinance and and the 300 foot limitation. So, if you'll provide some context as to what that question meant, please.

Yeah. Because one of the things that uh way back when I forgot what year it was, it's been a while since when they did the food truck ordinance, there was concerns when there was events like 89ers in that that some of the vendors would not be part of 89ers. They'll just sit, you know, outside literally just right outside from them and be able to um have the same benefits without being part of the 89ers. And so there was some of those geographical uh limitations put in our um in our ordinance and like I said now state law says you can't do that for any of you know type of event. So that type of limitation will no longer exist.

Thank you. I appreciate that. Any other questions or comments for Dan on the food trucks? So Dan, you did say that the fee was going to be lowered to from $75 to $25. Correct. still says $75 in the Yeah, there's a revised one. That's one of the things that's being revised is from 75 to 25. I'll make a motion to approve that. Second with the revisions that I With the revision from 75. Yeah. Presented. Thank you. Any uh questions for Dan down here, Tracy? Anything?

That's a lot. There was this had something to also in this to do with how long a food truck can sit in a certain location. Yes. Because some cities, not us, but some cities had limitations that they could only be there for an hour or maybe two hours. So now that again is another restriction that can't be put on them. Again, we didn't have that, so we didn't have to amend it. But you're right, other cities had similar and and all of that was addressed in the state law. Yeah, exactly. So whether it was another city or or even in an unincorporated area, you know, there were some regulations through the Department of Health, if you had a food food truck at a permanent location, you would have to move that food truck if you weren't actively serving food.

Um, and so we've got a couple places here in town where that was applicable. So that limitation is no longer there as well. I second. Have a motion in a second. All right. Further questions or comments? Please cast your votes. All votes. Okay. Unanimous approval for ordinance number 3429, the amendments to chapter 5, article 9 of the city code regarding food trucks and mobile food vendors. Item number 10, special use permit metal accessory building with main within main corridor overlay district. Mr. Casey.

Thank you, Mayor, City Council. Uh yeah, this is a special use permit. Uh, as stated, uh, there's a request to have a metal building in our overlay, uh, building overlay area that, uh, obviously does not, uh, allow metal. Uh, in our zoning code, there's a provision in there. It's kind of a catch-all because not everything is going to be perfectly aligned uh, in that. So, some areas kind of get blanketed with um you know, restrictions like this, but in uh kind of the reality is it's not going to have a major impact. So, there's kind of a catchall in our code that now says if in that area there's similar type development and um there and it was in your staff report, there's some provisions in there, they can get a special use permit. In this case, it's a larger property. It's outside the uh Guthrie proper overlay district and it backs up to Highland Park and so he's looking to have a all metal garage, detached garage in the uh very back of the property. There's a church there that already has a couple metal buildings and so it's an area that doesn't already have a concentration of, if you want to say non-metal. Uh so with the approval of the special use permit, it would allow for it to be built within that area. Uh the planning commission had recommended 300 to allow for the building to be uh built.

Anybody called to complain or send a letter or anything like that? No. Uh it was interesting. The only call I got was from one of the neighbors thinking that he was going to be able to put a storage building to rent out and he wanted to do the same thing. And so I told him that he couldn't do that and it was for personal use. But that was the only call and at the public hearing there wasn't any objection. Is this metal building going to be visible from the park? No. It's like uh no because of all the tree line that's back there. That's one of the other things. There's that large tree line that runs at the back of the property or the very south part of Highland. So, it's not going to be uh visible. During the uh winter time when the leaves are gone, you might be able to see it some, but generally it's not.

And the color of the building is going to be as it was depicted in the drawing. Yeah. Or similar to match the house. Yeah. Yeah. because it won't be a bright shiny one. It'll be a color that's similar to the house so it fits in. Okay. Any more questions or comments for Dan on the special use permit? It's also not level with the park itself. Yeah, correct. I move approval of the special use permit per planning commission application 25-010. A motion. Is there a second? I'll second. Go ahead.

Second. We have a motion and a second. No further comments or questions. Please cast your votes. Although it's running. Unanimous approval for the special use permit metal accessory building within main corridor overlay district. Okay. Item number 11, another special use permit, a manufactured home at the northeast corner of Cold Train Road and Lake Road. Mr. Casey.

Thank you, Mayor City Council. Uh, as indicated, this is a special use permit. uh they want to put a modular home or a a manufactured home on the property which requires a special use permit. The property is uh a very narrow uh and goes kind of northeasterly. It's right at the corner of Coal Train and Lake Road. There's a p it's a total of a 3 acre parcel, but there's a power line easement that runs literally through the middle. uh the site plan that was submitted with the uh um with the council communication showed uh there's a 60- foot par or easement in the middle and then there's 20 ft on each side that is non-easement. They're looking to build it on the 20ft portion that is on the east part of the property which would not be within the easement. Uh, I verified from OG& through Spencer Brown and Mark Harrison they didn't have any issue as long as it wasn't within the 60 ft portion of the easement. Uh, the applicants are here. So, if you do have any questions of them and that uh there would be available to answer any questions, but I'll get back to council if you have any other questions of myself.

I got a couple of questions. this property that I for the applicants. Okay. You're only going to have two feet on one side and three feet on the other side. How's that going to work? Is it going to be a small house? Oh, yeah. I was going to say you can come up to the up to here. And this looks like it is the ement. Yeah. My name is Deon Derek. This is my fiance. Hi. So, uh to answer your question, it will be up to that to that easement line where the steps will come off to that. And we uh are under the understanding that we can have that as a driveway underneath the power lines. You've talked to Oie and checked in because I asked him to talk to you guys.

Yes. What I'm asking is it going to be a small house? Is that what you're putting in there? Yes. So, you're only going to have two feet on one side and three feet on the other side. How How's that going to work? Well, it's 15t wide, right? The little houses. And then you've got So, we've got 25 ft total. So, we'll have five feet on one side and 5T on the other. All All we need is just the steps and then the rest of it will be be parking. Yeah. Another question. You're going to live in this. Are you going to rent it for that bed and No, no, no. We're going to be It'll be our permanent residence. Yes. Yeah. You don't that I'm looking at that's to the north or Sure.

west the the wooded area. You don't own that. You just a sliver. Just the just a sliver there. It's three acres and it's real narrow. Yeah. So now is that the property I think I know where you're talking about. Is it on the west side? Do you have that the where the old used to be an old house used to sit there? I know it's the old in urban, but there's an old there's an old fireplace that's still Well, it's not even there. It's just kind of a crumble down on the ground. Did you all buy that? No. So Mark didn't sell that to you. There's three there's three acres just to the west of us that that actually but up to Culturing Road. Okay. And so this property is at a pie shape. So, right as you go across the dam then the property right there is where it starts.

Yeah. And it's all wooded around there. So, you won't even be able to see it much, which is kind of what we like. I just want that little striper. So, as you're crossing over Why don't we do that? The damn road looking to the west northwest is where you'll be. Yes. Haven't been out there in quite a while. That's a tree line there that will that was scream for whatever reason. Oh yeah, that's why we lied because there was it's trees on both sides of the property and the only part that's that's being cleared is underneath the power lines and so that that we can set it right right on this side of it. So we got 25 ft.

You familiar with the studies of living next to power lines? I'm just right. Yeah. So, did you have a picture that you seen of I have pictures to show you? So, so did Dan tell you that we had one complaint and I've had at least three or four people call me and complain as well. Yeah, because we just live right down the road from there and like I said, they're calling and complain they don't want it there either. Yeah. So, well, I would ask Dan, out of all these that were contacted, were any of those that they replied? only the only the one property owner that was included in the uh council communication or the packet of the one property owner that had an objection,

but that was it. Well, didn't you said that the planning commission unanimously 300 or five? Three. There were only three members. Yeah. Well, it looks like there's tree line on either side of it. So, I mean, how do I get that? They're going to place it within the easement. There's trees on either side. So, um, and it looks like the single wide is a nice looking one. It looks like it's log cabin. So, yeah. And the main reason doesn't fit there like it wouldn't be a little lake place.

Yeah. Cuz uh the main reason it has to go through the special use permit is because it's considered home. So, if they wanted to build a stickuilt home there, they could because it's zoned R1, right? Uh, in that and they wouldn't even have to come forth. Any further questions, Jeff? Um, are you guys going to run the driveway? I'm going to assume I mean you're going to need a driveway. So, I'm going to assume you're going to run it from Coal Train. Cold Train. Yes. And there's already a gate there. Is there? Okay. So, we'll just use that that existing gate opening right there and just make that our driveway.

Okay. And we understand that we can use the driveway or we can use underneath the power lines for anything except for living underneath it. Yeah. Okay. Any more comments, questions, concerns? Anybody? Okay. Entertain a motion. So moved. Okay. We have a motion to approve this. Is there a second? I'll second it.

Okay, we have a motion and a second. Any further discussion? Feels a little strange. I'm sure everybody's got their questions and comments up. Okay. All right. Well, we have a motion in a second to pass as is. So, please, there's no further comments or questions, please cast your votes. All right. Oh, okay. The motion passes 4 to two to uh have a special use permit for the manufactured home at the northeast corner of Cold Train Road and Lake Road.

Thank you guys for coming. Okay. Item number 12, city manager report. Yes, mayor and council. It's uh as I say every meeting, it's busy season. Uh there's a lot going on. Um so you've received lots of emails from me about all the events going on this week alone. I want to give you a quick recap of those just to keep those top of mind. Uh you should have received something from me on the state of the county lunchon which will take place on Thursday uh at 11:30 at Meridian Tech. Um I didn't hear back. I've got the mayor confirmed.

Okay. So if if you'd like to attend Councilwoman Gibbs is on it. she she reserved herself. So, if you'd like to attend, let us know. Uh myself or Jessica will get you in RSVPd for that event. Tomorrow evening, the Pocket Park um will host a ribbon cutting at 5:00 p.m. So, we'll have representatives from Crossland Construction, Department of Commerce, uh shops, vendors, mayor and council as well, um out to celebrate that pocket park. And as a reminder, that was a 50/50 matching grant through the Department of Commerce, Main Street. Um, so we've got lots of folks who will come out for that and look forward to that event. Not only will it be the ribbon cutting for the pocket park, but we also have four new vendors at the shops who will be celebrating their grand opening. So, believe uh Shondaanda is going to be hosting some bingo. So, if you want to play some free bingo out at the shops in the pocket park tomorrow evening at five o'clock, that's where we'll be. Uh, the ADA intersection upgrade at Harrison and First is currently under construction. The crews are moving along really nicely. They've had some good weather aside from the rain we had last Friday. Excuse me. Aside from the rain, they've they've moved along really really well. uh once they complete the intersection at Harrison and first, they will pull off of the job. They they'll like one intersection at Oklahoma and first and I've said you cannot touch that until after Christmas. So, they're going to pull off the job. They'll come back in January and get that wrapped up for us. Last thing we would want is Oklahoma and first be under construction during the walks and the Christmas parade and all of that good stuff. So, appreciate the the project there. Uh the the crews are again really making good work, good good headway. The taxiway project out at the airport, again, another project that is moving right along. We've had fair

weather that has been on our side. I hope we can continue that all the way through. Uh but that taxi way taxiway is coming along really well. Uh contact does plan to close the runway. They were anticipating doing that in December. uh we've asked them to push it out to January. So we do have a hard date January 15th. Uh the runway at the airport will close. We and it will be closed for approximately 6 weeks assuming that we have great weather. So as long as there are no weather delays um should get the rest of that parallel taxi way complete and get the runway back open. Until that taxiway is complete, the runway will be uh closed for the final leg of the taxi way. Westside booster pump station. Uh it's got crews have got that set in place and we're looking to uh start having some testing and getting transitioned over from the existing booster pump. We hope to have a ribbon cutting for that in January. So again, it's another CIP number two project that tied in with the water towers and replacing that booster pump station that sits just underneath the west side uh water tower. So, we look forward to that ribbon cutting and as soon as we get that date scheduled and everything's up and operational, I will make sure that you have a copy of that invitation. City offices non-emergency will be closed for Veterans Day on November 11th. Um, as usual, the American Legion will have the Veterans Day parade. Um, that will start down on Oklahoma and come down, finish up on Honor Park at Honor Park. Uh, where the ceremony will take place every year. That parade will start at 10:30 and the ceremony usually follows the parade. Thanksgiving lunchon for city employees, council, and uh their family members will take place on Friday, November 21st out of the public works complex and will

begin at 11:00. And then also a bit of exciting news. If you'll remember, back in 2023, the city council authorized the remount um order of a new ambulance for Guthrie Fire and EMS. We're proud to say that that ambulance is finally here. So, it arrived two two years later. The lead time on on those units is it's getting longer, unfortunately. So, we're excited to have that unit here. Uh we took delivery of it yesterday, I believe. And uh if if we've got some time this evening, I I think Chief Lawson is going to have the ambulance out front for the council and community to see this evening so you can take a look at it. And really a neat piece of equipment. Our crews are we serve over 500 square miles in our EMS district. So those ambulances are really looking for the right word. Um the wear and tear on those ambulances is is tremendous.

It's the county roads that's all good. The wear and tear on those units uh is tremendous. So, you know, I think uh we've we've purchased two of those type two ambulances and they've put a tremendous amount of miles on those. Uh one of which we you know, we took delivery of earlier this year. So, be happy to show everybody that that unit out front when we're done. And with that, Mayor, that's all I've got for you. Thank you, Eddie. Okay. Item number 13, request comments from members of city council. Councilman Williams, I have no comment. Thank you. Councilwoman Denning,

I don't believe I have anything. Thank you, Vice Mayor Taylor. Staff, appreciate what you guys do. It it was nice to go out and see all the animal stuff you have set up out there. I appreciate what you do on that. And uh last night we had quite a little shindig upstairs. Uh one of the candidates running for lieutenant governor came up to Guthrie and then he went over to to uh listen to another lieutenant governor now and it was fabulous evening. I appreciate being allowed to come over and be involved in that. And u by the way glad to have you on board. Thank you. Thank you. Glad to be here. That's it. Um, our city attorney, Mr. Lewis, welcome. Thank you. This was your first meeting. How was it?

It was. It was good. Good. You want to do you want to say anything? I'm just happy to be here. Look forward to it. All right. Good. Thanks for having me. You're welcome. Thanks. All right. Um, Councilman Giri, nothing. Thank you. Okay. Councilwoman Gibbs.

Uh, nope. Productive meeting. Uh we had a tour before this meeting of the animal shelter. The animal shelter has a lot of adoptable pets. Um and I would encourage all of our public to get out there and see just how many dogs um we have available out there. Some actually really beautiful breeds of dogs that are looking for wonderful homes and some really great cats, too. So, I uh encourage all of our community to go out there and see um one how nice our shelter actually is for the facility that we have and its age and its upkeep. Um and uh I commend our animal control officers for the work that they do there and our volunteers. So, thank you very much.

And there is a position open for an animal officer. So, um, everybody watching, if you know someone that might be interested in that position, get on the city website and apply, right? Okay. Good. Good. That's it. Thank you, everyone.

Um, yeah, if you can't pick up, haven't picked it up yet, we just had a tour of the animal shelter here in Guthrie and the entire council was invited, so we went and saw that. Yeah. Uh, Councilwoman Gibbs is correct. I mean, they have I saw a husky in there. So, um, really, really cute animals, cats and dogs to adopt. So, please check it out. Um, like the city manager said, yeah, we have a pocket park ribbon cutting. I'll be doing that. Um, as well as a state of the county at Meridian. Uh, this Friday, I will be giving a speech during an actual Masonic session inside the temple. It's kind of special. I get to go in like one one time a year like that and give a talk. So, it's kind of cool. Um, the Guthri Haunts is still going on uh all this week. It's still popular. It goes past Halloween. And on Saturday, they do something special called a blackout where it's the same um haunted house run that you do, but they turn out all the lights and it's pitch black. So, it kind of adds to the anxiety and intensity. So, from a regular spook house. So, that is still going on. Um,

exactly. And and also it's interesting to note that at the haunts they actually have a carnival going on outside while you wait. So it's a really kind of a fun time. I went out the other day and saw some performers. It was it was pretty interesting. So uh with that that is all that I have. So, we will adjourn and then we will call to order our uh city of Guthrie public works authority meeting Tuesday, November 4th, 2020 25. I said that twice. Um, let's see. Item number two is a consent agenda. Items A,

your honor, I move or Mr. Chairman, I move approval of consent agenda item A. Second. Okay. There's only one item, just approving public works authority minutes. Is there any questions or comments? Please cast your votes. All votes are in.

Okay. Unanimous approval for consent agenda item A. Uh item number three are items from the consent agenda that were removed. There were none. Item number four, take pay water purchase agreement with Langston University. Mr. Faulner. Yes, mayor and council. Uh if you'll recall, the original agreement with Langston University and the between Langston University and the Guthri Public Works Authority was executed in 2004. In 2004, the the Guthrie public works authority, sorry, the city of Guthri, unan we're synonymous in this in this term, uh constructed and financed a waterline project to deliver treated water to the Langston campus. Since that time, GPWA has supplied water to the university under a contractual take-forpay arrangement that guaranteed a minimum monthly purchase amount. The prior 20-year agreement expired on June 30th, 2025 was extended. The terms of that agreement were extended via anou until now until the terms could be reached of a new agreement. Um, the new this new five-year agreement uh continues a long-standing water supply partnership between the city and the Langston University ensuring a reliable source of potable water for the campus. Uh, previously we had a 20-year agreement and that coincided with the financing of the project to supply water to the university. So, what you have before you is a much shorter term, five-year term, and it is renewed annually. So similar to what we discussed the partnership with Meridian uh this partnership would require an annual renewal as well. Uh the rate for the water which increases annually with the CPI adjustment or is adjusted annually on the CPI. Uh this rate is proposed $6.35 per thousand gallons. Anything over their minimum 6 million gallons a month

is build at 6.69 69 per thousand gallons. So, their takeer pay minimum is 38,100 per month, which is equivalent to the minimum of 6 million gallons. Um, we did have a maintenance provision that was included. So given that the water line and the stand pipe were constructed to serve the university uh any future maintenance that may be required at least through the term of this agreement uh the university has agreed to fund up to 30% of the infrastructure. So we just wrapped up the water towers and the booster pump station finishing up the booster pump station. want to be ahead of the curve on that standpipe and that was top of mind for us as we went in there to talk about this contract to make sure that we were exploring all possible funding mechanisms uh on the front end for the infrastructure when that time comes. We're not there yet. We may not be there in 5 years, but at least we've got this provision included in the agreement. So, with that, um that is what I've got for you on this item. I did send this out to the council uh for your review a couple weeks back. Received a couple of questions which I've addressed tonight in my staff report. Be happy to answer any other questions. Uh staff recommends approval.

Um Eddie, on the exclusivity boundaries, it's Highway 33, correct? Old Yes. Yes. So old Highway 33. anything uh any of their facilities that are south of that currently served by the Langston Public Works Authority. So, what's existing there? Um not to say that there couldn't be some construction in the future. That's what I was going to Yeah. All right. I just Yeah. Yeah. Anticipating. Yeah. Anticipating that. That's right. There could be future construction that would be served by Langston, uh the public works authority over there at the town of Langston. Uh at this time, we don't see any issue with that. Uh I think that as those things come up, we'll just have to address those on a case-by case basis.

Okay. So that's as the road the old highway 33 curves around. Everything on the northwest and north side is all what we serve. So we don't serve like the president's house and all that over on the south side. That's all length. Okay. Yep. Everything on uh south of the old highway 30. Okay. Yeah. Okay. That's all I have. Mr. Mr. Chairman, I move approval of the take or pay water purchase agreement contract between the Guthrie public works authority and the board of regents for the Oklahoma Agriculture and Mechanical Colleges on behalf of Langston University establishing terms for the sale and purchase of potable water through June 30th, 2030 with renewal provisions that set forth in the agreement.

Second. Okay, we have a motion to second. No further comments or questions. Please cast your votes. I'll vote. Okay. Unanimous approval for the take or pay water purchase agreement for Langston University.