City Council - Regular Meeting

Heat. Heat. Heat. Heat. Heat. Heat. Hey, hey, hey. Heat. Heat. Heat. Hey, Heat.

Heat. Hey, Heat. Yeah. Heat. Please stand.

Please join Vice Mayor Taylor with our pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Please remain standing for our prayer.

Please pray with me. Holy God, we give you thanks for Guthrie and all who live and work in it. Thank you for spring and the promise of new life and fresh starts. Please open our hearts and minds in order that we are ready to dig in and serve you tonight. Guide Guthri's decisions and discussions so that they may be respectful and fruitful. We ask for your blessings and safety upon our city and its leaders and its residents. In your name we pray. Amen. Amen. Amen.

Thank you very much. You may be seated. Okay, we call to order regular city council meeting Tuesday, March 3rd, 2026.

Uh item number two is public comments, community announcements and recognitions. Uh we have two public comment, one of which is a is on the agenda agenda item. So we will push that until that happens. Another one is Mr. William Murphy. Just let everybody know you will have five minutes on public comments and the law is we cannot respond if you're wondering why we're not responding. So whenever you're ready, sir. 3208 West Noble.

Chief, come on in so we can see you because you're my topic for the evening. On September 26th when they arrested me, and I have the body cam footage for anyone if they want to see it, I called the police to come and take care of a threat from Woody Glover Jr. and Senior. Yes, I told them I had weapons in my home. They're to protect myself. That's my home. Period. They don't care to drive out past m Mr. Chapel's place because we don't hardly see them out there unless they're running to the garage. But while the chief was standing there with Lieutenant Hamilton, Sergeant Illinois, and cop, why didn't somebody go say something to Mr. Glover that night instead of two days later? Why did they not interview my employee that was standing there? It's on the body cam we got here. Why didn't the chief direct that? Because the next morning when the county clerk opened, Mr. Glover, filed a VO against me that was denied. How did he get all that information? How did Sergeant Basquez coers Sloan Crabtree into filing false charges on me for stealing an automobile which we were holding for a bill she owed? I just want to know why, Chief? Why haven't you still to date not done anything? It's very strange. He was there. Every one of them were standing there. We can't get body cam footages from Hamilton. Can't get one from the chief either. And I heard him sit up here and say we got

the state of the art body cams on our officers. I'm just curious why why would you let somebody live in pain in pain and suffering while they've been after they've been threatened and then just broadcast to them. broadcasted out that they had me locked up in jail. My life savings in that building. I don't have a right. And because I'm a felon, I don't even deserve protection of any kind. We see it every day. Turn on the news at night. How many people are getting shot around everywhere? How many people been shot here in this town? and I can't protect myself because you can't get them to come west. It's been like that since I was a kid in this town. It's time for things to change. And and you know, I stood up here once before said, "Hey, if we need they need help out there to bust the speeders out there on the end of town, give them more money." Now, I say just uh terminate them and hire new because they're just as much as a criminal as I ever was. Thank you. Okay. Um, item number three is the consent agenda. Um, another thing too, we we don't have any more public comments.

Item number three is consent agenda. Item is written A through F. Okay, we have a motion or a second. Those present, please cast your votes. If there's no more comments or questions, all votes are in. Unanimous approval from all those present on the consent agenda items A through F. Item number four, items removed from consent agenda. There were none. Item number five is the appointment to the Guthrie Housing Authority. Discussion, consideration, and possible action to confirm the appointment of Lisa News to the Guthri Housing Authority Board of Commissioners filling an unexpired term through August 31, 2028. So moved. Second.

Okay. So moved and second. Uh any questions or comments? If there's none, please cast your votes. I'll vote.

Unanimous approval to appoint Lisa New to the Guthri Housing Authority Board of Commissioners. Congratulations. I will just say that the housing authority was really excited when she put her application in and Mrs. New has previous experience in working with this organization. So, it's a great fit. Item number six, appointment to the Guthrie Planning Commission. Mr. Kasich. Thank you, Mayor, City Council. Uh we have one of our uh members, uh Steven Harrison. He has an expiring term at the end of this month, and so it's recommended that he be reappointed to have another three-year term that would end in 2029.

So, second motion in a second. And just to make note, too, Dan, this is the required position that has to be on HP and he fulfills that, doesn't he? Yeah. Yeah, there is on HPC a PC representative. It it can be him or any other one. Uh we'll be bringing that back later in that for that position as well. Thank you, sir. Okay, we have a motion in a second. No further comments or questions, please cast your votes. All right.

Okay. Unanimous approval to reappoint Stephen Harrison to the Guthrie Planning Commission. Congratulations. Item number seven, final subdivision plat for Guthrie Farms phase 3, 183 lots, PC application 21-008. Mr. Casey again.

Thank you, Mr. Mayor. Uh, city council. Uh, as indicated, this is the final plat for Guthrie Farms, their phase three. Uh, the two previous phases uh took up about half of it. uh this will be their final phase uh cuz it will complete the entire 90.57 acre um uh development and end up with 382 lots. So again with this uh approval they'll be it'll be for 183 and all the lots will be platted and approved. The planning commission had recommended uh 40 or approved 40 with the standard conditions of getting the improvements in or putting up the bond and nothing can be issued until uh we sign off on all the improvements or they come back to the council.

So moved. Does this include the road that's going to come back out into downtown or not downtown but in the southeast part of the county? Southeast part of town there. You're supposed to have a road coming in that way. You know what I'm talking about. You mean off of Drexal or? Oh, yeah. Yeah, off of Drexel. Yeah, that was never approved as part of the PUD or the preliminary plat. So, it could be something that's looked at down the road. Oh, you did? Okay. Sorry, Brad's here. Sorry. Yes. I I thought that's what you were going to do is I thought we had to ask. So, Okay, I'll second. I got a motion, a second. We have a motion and a second. Any further comments or questions down here? Um, I think my only question is, are you making sure that they're filing all of these with the county clerk's office as well?

Yeah, it's a requirement. Yeah, because I just wanted to make sure because sometimes when you go to look for plats, you can't find them. Yeah. Okay. Yeah, cuz uh there's all the uh signature blocks on there. Obviously, part of that is the mayor signing for the city council and our planning commission and all that. and yeah, they have a choice to either wait and do all the improvements and then record it or put up a bond and then be able to record it. So, they've been choosing to do all the improvements and then once we accept it, record the plat. Okay, great. Thank you. Mhm. Okay. Anybody else? Okay, we have a motion and a second. There's no further comments or questions. Please cast your votes.

All right. Right. Unanimous approval for the final subdivision plat for Guthrie Farms phase 383 lots PC application 21-008. Item number eight, ordinance number 3430, reszone from R1 to C2 for properties on West Warner Avenue. Mr. Casey,

thank you m uh Mr. Mayor and city council. Uh as indicated, this is reszone from the existing R1 single family to C2 general commercial. Uh the properties are located along uh west uh west Warner Avenue. They're split by 8th Street, so they're closer to the Cottonwood Flats versus the uh other uh direction. Uh and as I said, the request is from uh R1 to C2. The planning commission had recommended approval 40 of the request to go to R1 to C2. So with that, back to the council. And if you have any questions,

uh, help us, Jan. Where exactly is this again? Like, give us some general idea.

It's, yeah, it's kind of like right as you come off, uh, where the new vioaduct is, one of the first turns or the streets there that you can turn on. It's basically 8th Street there, and it's going to be literally just a block off of Noble to the north. And so there's uh some there's a house that uh sets on the west side there, an existing house, and it's the vacant lots next to that. And then across the street on Warner are the other vacant lots. There is nothing else that's built on the east part of that West Warner. Sorry, that's weird. But uh in that and so uh and then as you go a little bit further, yeah, you get into the actual top flats. That's right. Let's let's have Aaron throw that. Oh, do you have a map, Aaron?

You could throw up for us. Not. John, this is not yours, is it? Yes. This one is it? Yeah. Yeah. So, we've got a couple different map options in the packet if uh because there are multiple lots uh as it stated. Again, there's the lots that are on the west side of 8th Street and then there's the lots on the east side. So, I went down and spent quite a bit of time today down there. And uh when you go over the buy dock and you take a right on 8th Street, if you look at that map

and you stop right there to the back of your car is still at Noble and you look right and left, those lots are zoned commercial all the way down. And then if you go up towards Warner, but stop right in the middle where your back end is still touching those commercial properties. Pagonus' what he's wanting are to the right and left what he's

of that they're not zoned commercial but they're in the same block that's commercial and I mean I did I spent a lot of time down there. If you take a right on Warner and go down to 7th Street, the city owns a portion right there on the corner, uh, that is commercial in its entirety. Uh, and there's other commercial there. So, I just wanted to point it out that it's kind of how it is. I know it's facing a residential neighborhood and, you know, uh, I mean, it's u, if you look at the map, you'll see what I'm talking about. or if Aaron has it.

Yep. Aaron is working on getting it loaded up. So, it'll be just a moment. The zoning map does show these blocks. Yeah, it shows blocks off Seventh and Ethl split blocks. And it looks like half of it is zoned residential. The other half was zoned commercial. Right. The half that faces Noble is Marshall. The half that faces Warner is residential with the exception of 7th Street East. Yeah. cuz the the properties that are would be are adjacent to Noble were part of the properties that were purchased and now owned publicly by uh the Department of Transportation because those were all the properties that were bought out when the vioaduct went in.

Yeah, it looks like the future map shows those ones all to be commercial properties and then also the properties where the church is, those are zoned commercial. Uh and the other lots uh surrounding those going from 7th to 8, whether they're city lots or There are a few right there on eight that are owned by individuals. Those are all uh zoned commercially. Yeah. Right off of Noble, though. Correct. Right off Noble and the next block up. Yeah. Over. As you go more east, it's all residential. Yeah. Yes. Yes. It's residential, but there's not really many houses. No, cuz that's all in the flood plane cuz Yeah. And that's where the Cottonwood Flats were years ago. We bought the properties cuz it was in the flood.

That was my question. Although these are facing residential, are residential properties going to be built there? They could be to the north. They'd have to be on uh stilts. Yeah, correct. There all of that's in the flood plane. So any home that's built, any structure that's built would have be on stilts and there's nothing been built there in the last I don't know how many years. 40 years. Yeah, correct. So

yeah, 40 years. I mean, even reviewing the comp plan that's in the zoning, it shows even future use for this, uh, two of the lots, the lots that he owns, um, on 8th and Warner, uh, those ones are still listed in commercial property. And even future use, it's a use, uh, on to the right, you know, to the east. Yeah, because like you said, it's kind of split by eight street.

It is split. So even even though future use right now the use is zone residential, commercial and a little bit of industrial, looks like future use on those the commercial lots uh where all of those were bought out um uh and and now mostly used as easement on the other side of the vioaduct. These really there's only two lots that are sitting there for commercial use because with the comp plan, you know, there aren't hard boundaries like zoning. It's obviously a policy document where zoning becomes your hard boundaries. You had this. I have it in color. Yeah, we have it in color. Well, the but you have someone that wanted to speak to this. Well, I made a mistake. I saw John's name on here and his he was want to talk about the Renaissance Festival.

So, sorry. I apologize for that. I'll I'll make a plug for it at the end, John. I promise. But, but he is the question. If you have questions for him, he is here. Does anybody have questions for Mr. Bonus?

I have a quick question. Maybe it's probably not for John, but I guess for the city in general or the question of of a lot that when I drove by just this evening, there was a soccer team or or soccer uh kids that were practicing um down there um right where we're talking about. Um and so when I pulled my car over, she came out and she said, "Are you one of the parents? Are you looking for me?" I said, "No, I'm just looking I'm just looking at these locks down here. Don't worry about it." But um my question then became um it from my past experience and just driving by it seems like there were a lot of soccer going on down teams practicing and even I don't know if they had games down there.

They don't have games. They they do practice there though. They run around. There's they run the high school and stuff. They do track and stuff down there. They I went by there myself. They were they were actually on the Department of Transportation property. Oh, so that's the p the public lot. Yes. That's more east. You're talking about east easement lots essentially. Okay. Okay. So, will they still be able to I guess that has nothing to do with what we're talking about. No, that's if they were truly on the public property. Yeah, that's not part. Okay. Okay.

So, Dan, what would be the restriction difference? Um, I guess because a lot of people may not know, I mean, I looked it up so I do know what the differences would be there if it was zoned reszoned to commercial instead of just residential use. I Did you have different type of business there or previous you know the stays residential there are no businesses allowed. Can you explain that?

Yeah in in general it's our general commercial. So basically you can have any commercial use up to a manufacturing or a light manufacturing that would require you to go into the industrial but it could be retail it could be office. It could be an auto body shop. Uh any of those uses are allowed in the C2 as what was mentioned. One of the things that would make it somewhat difficult for future development, especially commercially, is it's in the flood plane. And so unlikely you're going to have a business come in and want to literally put their building 6 ft high or 8 ft high, however it may be. So, uh, even though it's C2, it obviously would still have limited uses, but in general, it's our general commercial, which encompasses about any commercial use out of manufacturing. But we'd want to clarify any development that would take place there would require a survey and an elevation certificate to meet flood elevation. So we can say 68 ft or up on stilts. We're not surveyors. We're not we're not engineers. Just want to

There's a process in a code for that. Y yeah. So, what about open display commercial? Uh, where you're talking boat sales, farm implement machinery, decorative metal, wood fencing, iron works, landscaping materials, decorative rock, and it goes on and on and on and on. That type stuff could be done there. Yes. Because that's allowed in C. There's no Yeah, exactly. Yeah. But and there's no building necessarily allowed. No, you're right. Well, so that could be done without

Right. I was going to say and and I'd have to check myself, but normally those uses have to be associated with kind of a primary, they become secondary. So like when you have an auto auto um dealer, they have a building and and that and then they have the outdoor display of of all their vehicles and that and the same with boats and that. If somebody wanted to just come and put nothing, they sell farm trailers, right? And do nothing but that. Yeah, we would still require a special use permit because it would not be a primary there's not a primary use or building associated with that. Well, John's not planning anything like that. He's just doing that little

Well, I'm going to make a motion to accept to go to C2 on it. Okay. Anybody want to make a second? I'll second it. Okay. Motion second. Any other any other questions? Again, the applicant is here. Nick, are you good? You're fumbling with papers over there. Well, I'm always fumbling in papers. Okay. Um, not necessarily with the reszoning and that's what the topic is. Um, yeah. So, that's no, not in regards to the reasoning in itself. I don't have questions right now. Okay. Well, we have a motion and a second for the resoning. So, there's no further comments or questions. Please cast your votes.

All votes are in. Okay. Passes 5 to1 for the reasonzoning from R1 to C2 for properties on West Warner Avenue. Uh item number nine, special use permit for RV parking and open air farmers market on West Warner Avenue. Mr. Casey again.

Thank you, Mr. Mayor. Uh city council. This is the exact same properties uh but in this case it's a special use permit. Uh the previous item was necessary for this to move forward because without it this special use permit would not have been allowed in a residential area. Uh and as we were as I was just uh kind of talking with Mr. Bothy uh given the type of use being an outdoor kind of uh market along with the RV parking and that it's not uh put as a specifically as a permitted use. Thus, a special use permit was required. Uh, with that, uh, you'll see in your packet that the properties to the east of 8th Street are proposed to be the furthest east proposed to be the RV parking. And then the two that are on each side of 8th Street will be the market. And then the other property that is to the very east, there's not a use at this time. It would just remain C2 as it was previously uh, approved. when the city owns one in the middle.

That is correct. They're separated by the one city lot. Yes. And the uh planning commission had recommended uh 40 with the conditions that the open air market limited to Saturday and Sunday of each week. The RV use must have all parking spaces and drive aisles hard surfaced. All temporary assemblages such as and similar to vendor tents, tables, benches, food trucks, portaotties, temporary signage, etc. must be removed every week after the open air market closes. And then finally, if if they have any permanent uh development of structures, it would have to meet the flood damage prevention regulations that we were talking about. Can I would and I don't know how we do it at this point, but I would like to separate these uh because these are two separate issues in my opinion and I don't know if they are in the rest of the council's opinion or not. Uh but I don't think they I don't think they're tied hand in hand meaning the open air market and the RV sites. They should have been two separate items to begin with. I in my

No. Yeah. And I mean, you have that ability as far as a special use permit to say, "We're just going to approve the open air market on those two lots and not the RV and that." And then at a future date, if there's some use that they would want to put forth, they would have to come back. So, uh, you can do that. You can say no to all of it. You can say no to part of it. You can add conditions. If you feel necessary to mitigate any possible, uh, issues that may arise. Do you have a problem with either one of them, Brian? So, well, for discussion purposes, I think they need to be separated. That's all I'm saying. Yeah, I could definitely see that. They definitely need to be separate for discussion because you might not have a problem with one, but you might have with the other, might have a problem with none of them.

Yeah. So, so procedurally, uh, mayor and council, what you could do is you could take action, um, on one or the other. But in terms of splitting one and creating a separate agenda item, you don't have another agenda item on the agenda for that. So, you would need to one or the other and then push the next to a next meeting if that's what you were going to do. Well, that's not what I was trying to do. What I was trying to do is for discussion purposes separate them. You can discuss on the vote. You can say I you make a motion to vote this in and that in or that end and not this or whatever.

Understood. You can discuss either one of them as they're both listed on the agenda today. So I do have a question in regards to the RV portions. The RV places that we currently have out there, we as in the city has RV has RV hookups out there now for electricity. Correct.

Um uh you stated uh that planning also stated how to have concrete and some other things. That's not currently what we have out there. We don't have concrete pads. We don't have any kind of concrete structure for what's currently out there. Um, I'm going to I don't want to assume that there was already a plan put into place for each one of these RV lots um with a concrete pad, but it sounds like that that was what was specified, which would kind of change the look out there. I know a lot of it just kind of looks like grassy null and it is up for grabs if you go out there and you go practice out there, but there are a lot of special use permits that happen out there for multiple different organizations. and just for these two lots with one random lot in the middle with nothing to happen. Um I just can't visualize that at this moment. So I do understand why um Councilman Bothroyd said for talking purposes you could separate the two completely because they're two completely different plans.

Okay. Uh well talk about them now individually if you like. Well, I think she just started talking. Okay. Um, well, and along the RV line, I just wanted to clarify because I've kind of heard a couple of different things. Do we currently have a um time frame as to how long an RV can be parked in a certain place down there or is that No more than 30 days. So, that is current a current ordinance. Yeah. Yes. Yeah. Okay. Yeah. Anything beyond that, it's no longer considered temporary. Okay. Yeah. So, any RVs there, the longest stay they could have at any given time is 30 days.

Okay. Um, Councilwoman Gibbs, was your Were you saying your issue was wondering about putting the the mandatory concrete slabs in the middle kind of in the middle of the Yeah, that's what that was.

I just thought, you know, from a visual perspective and thinking about what that would look like currently right now, what's out there is that's not there. It's just kind of like electric random electricity hookups. If you don't know they're there, you don't know. But if you know they're there, that's great. Uh, you know, they're utilized and can be utilized. Um, you know, and of course that is, uh, Justin's job to make sure things are out there when they're supposed to be and not out there when they are supposed to be. Um, and for other uses. I just I would like for if we're going to have something like RV hookups uh that it does uh meet what is already around there. So just to have random concrete pads and random hookups uh just on two lots with one lot separating it with a little tiny grassy no spot I think could look awkward but we don't have that plan in front of us today. one one of the issues that I want to bring up is the code requires that any parking of vehicles be on a hard surface and I think that yeah

so that's that's where in the problem lies because what we're talking my kids played down there I get it okay they've ran track down there all kinds of stuff down there but this is private property we're talking about they've ran track on city property and I understand I'm not talking about that but we do have commercial vehicles that go out there and park right now not on I know you know so then are we going to be required city of Guthrie then to make that happen as well right well that's a good question you know I mean the pads that we have out there for uh functions that we're putting on technically should be concrete

yeah something to keep in mind is that all over the community you have legal non-conforming uses that existed predating the zoning code uh what's been going on in the copin flats predates the zoning code

oh yes absolutely So what you do is when you have proposals that come in, they're required to be brought up to code. And that's that's how we do that without mandating whether it's the city or any other private entity. We wouldn't go to you and say, "Hey, your neighbor's going to do this." So now you're required to do this, even though you don't have a proposal on the table. Not to say that we wouldn't ever want to do that. We may want to consider that in the future, but keep that in mind that that would be considered a legal non-conforming use. I I would have to look it up, but I think it was maybe 15 years ago or so, somewhere in that area was when actually the code changed to require hard surface parking. Uh, prior to that, you could have gravel driveway, you could have gravel, and I don't remember the circumstances cuz I wasn't around, but that's when it changed. So, as Eddie said, obviously the Cottonwood Flats and that's been long ago, but it really hasn't been that long since we've been requiring hard surface for kind of, you know, incidental parking, accessory parking, that type of thing.

Okay. So, do we have a is there I know that across the country there's and it may or may not apply here, but there's a you have to be newer. You can't be older than 10 years old or your RV is not allowed in the lot. uh in a lot of these RV places out there and I'm sure that it's not a code that is that something that we that's more at the state level, right? In in the RV parks themselves because this isn't technically an RV park, but like you said, there's regulations for RVs and and even mobile homes for that matter, but yeah, that's not addressed in our zoning code. Go ahead.

Would these be consider I'm sorry, Brian. Would these would this then be considered an RV park or is it just a parking allowable for RVs? Yes, exactly. Well, how many RVs are we talking about? Uh, what is it on there? Like five, I think. Five. Four. Five. Yeah, cuz there's kind of the larger spaces for like your larger parking there. I saw I thought three large and four. Yeah, like two or four small. Yeah. Yeah. So, there's seven. That's what I counted. So, are they is there going to be pads for seven that they can park on? Yeah. They were they were only proposing it for the large ones. the kind of camper travel trailer did not have um the solid spot. Solid spots. Yeah.

And are these are these full RV hookups just electricity like is currently there? Just electricity. Yeah, that's what it'll be. Yeah. Similar to what we have in the flats out there already. Yep. Yeah. I have another quick question. So, back to this 30-day um usage that we that's already on the books. So, let's just say that there's an RV there for 35 days. So, whose responsibility then does it become to tell them they their time is up? Yes. Because we currently do that anywhere in town. Yeah. Even though it's on private.

Yeah. Yeah. Because it's part of the zoning code and what we have because it's the same thing anywhere in town. If somebody has even an RV parked in their front yard, it's has to be on the side or the rear to park in that. So all those type of things are through my department. So if we know that they're in violation, we'll get a letter or in a lot of those cases, we'll literally go and knock on it and say, "Hey, it's time to move this." And if you don't, you're going to get a ticket. How are you going to know?

That's the hard part. I I I can tell you there's not an exact science, but we do travel the areas enough to know, you know, again, are we going to know exactly at 30, you know, days and and 8 hours? Probably not. But we'll definitely know the difference between 30 days and 40 days or 35 even in that because we travel enough to see who kind of comes and goes. Are they going to be able to leave for 24 hours and come back and start 30 days? Probably. It's a good question. I mean technically they have left. Yes. And they come back. So drive around the block come back.

Well again. Yeah. Well, the state won't allow that because like at Texoma, there's a park outside of where we put our our boats and stuff and you can't stay there after a certain amount of time and if you try to come back, it's not happening. But that's an actual RV park that's manned and monitored and they have their all set up. Exactly. Which we we do have instances in our community where people do that with their vehicles in areas they're not supposed to be parked in that. And so there's ways to kind of address that and deal with it uh in that so it usually doesn't become a big problem. Is there a way to hold the owner liable

in approving something like this? I mean, yeah. I mean, as far as a condition, because again, you know, um, if in other words, if it, yeah, if it gets to be a problem, we can say, "Hey, you need to, you know, start regulating this and you need to start showing us almost like a log book of when they got there, if when they're leaving or when they left and that to, you know, have that determination if it becomes an issue." Yeah. I don't know if it's an issue or not. Yeah. Well, yeah, it may or may not. I mean, I think what people don't want to see is, you know, all of a sudden someone moving in and living. Oh, no. Absolutely. Where do you live? Yeah. No. Right. I mean, and and that RV spot three,

right? That came up at the commission, you know, and I had indicated, you know, anywhere in the city, uh, even if it's whether it's commercial, whether it's residential, you're not allowed to live in your RV. You obviously can have the ability to stay for a temporary amount of time, even in the residential area. If you're going to visit your friend and you bring your RV in and you want to stay for a few days, you can do that. But yeah, if you start literally living in it, which is more than the 30 days and that, yeah, you can't do that anywhere in the city unless it's a fully established RV park, much like a mobile home park. So, the original application here dated 11526 states food truck corral and flea market. And now we're presented with a 247 365 RV park. Was there is it not necessary to go back and file another application or just

that that those type of things don't you know they they happen in the sense that I have those conversations with the applicant when they come in and at the time that he submitted he had the RVs as well as the um the open air market. So all the advertisement that went out from the owners or all the property owners and even what is on all the agendas was stating that it was for an open air as well as an RV. Yeah, I read that. Yeah. So,

but it it some of those and I've had other applications the same where they haven't fully disclosed on it. But the main thing is to make sure that the uh notification that went out to everybody included that because if it did not, you're right, we would not be taking any action because it wasn't properly notified. Well, speaking of those letters, did you have any? That's what I was going to ask. No response. No, I did not. There were none for or against. And even at the planning commission, there were none for or against. Uh all the conversation was from the commissioners themselves. I would have liked to heard Councilman Gary's opinion on that, but obviously he's not here. I thought I saw He was a block away. He was here.

He was one of the ones that was notified. Oh, I'm certainly was, but I would have just like to hurt his opinion since he's a block away. So, what is the Let me ask this. the spot in the middle of these and I've been curious about this that the city owns off of between Eth and Seventh and Eighth in Warner. Do they uh during Blueg Grass and different festivals, do they park RVs in that spot? I don't think there most of them are uh more into the actual Cottonwood Flats area in that uh in those areas uh further down kind of by where the church is in that area and then even in the flats themselves north. I can't tell you what. Way north. Way north. Well, yeah. Way north.

Way north. College. Yeah. Oh, I'm sorry. Yeah, college. You don't even really recognize them when you're driving through a main corridor into town cuz even a lot of the people that go to the events are still further east, you know, more by the Sixth Street over there, Seventh Street area, and those public lots over there. Most of it does not stretch out this far. I can't say that it doesn't, you know, for sure, but generally, especially the RVs, it's all north. Yeah. Most of the vendors concerning that. Yeah. Are up towards the south end of that. Yes. Yes. Yep. Because there's actually an entry gate for RVs down in the middle. Mhm. So,

but that's why this one's for the flea market area. Yeah. Right. You because you're correct. There's the one that isn't designated a use yet. It would just be C2, but like you said, that would be part of what would be the open air market, flea market. Yeah, the RV would still be to the furthest west. Yeah. Well, any other questions on the RV portion? Can I just clarify these pads one more time? So, it the pads are going to depend on the size of the RV. Is that what I heard? Size of the pad depends on

No. Yeah. what he had proposed on the site plan was the larger RVs already showed concrete pads, but the travel trailer area was just going to be concrete, I mean gravel. And so one of the conditions was to make sure that anywhere those are parked, it's a uh pad, concrete hard surface pad. So not speaking for her, but what I'm hearing is if I have a 45T RV, is it going to fit on the pad versus if I have a 32ft RV? It looks like So, how big is the pad? Looks like on his plans he has. Yeah, I was going to say I'd have to look.

I think it's 10 by 50. Yeah, I will tell you that footer will Yeah. And then again, the travel trailer is more for like, you know, a 20 or 30 foot type travel trailer. The large The large is 10 more. They're a lot bigger than that. Well, they are. That's true. Small is 10 by 30. So, you've got I think that's 30. I can't ones are 10 by 50. I believe that's what that says. Yeah. And I believe Eddie's right. The smaller ones are like 30 ft. Yeah, I've got my glasses on. I can't see it. Can I ask something? Of course. John, you sure? Go ahead. State your name and

John Pagonus. Uh 111 East Oklahoma Avenue Teros Art Gallery. So, when I first was going to do the plan, I was going to do all uh all flea market. Okay. um the director of tourism came up to me and made a recommendation that they have a shortage of RV spots down there. So, there's a thing called RV Host. I don't know if you ever heard of that. It's a it's an internet app where um these people that travel the country, if they come to your business and they spend $50 or more, um you just got to give them a plug to plug in. So, you know, if they go to a bar or a restaurant or merchandise and they spend this 50 bucks, they can plug in. So, there's times when um there's events at the Cottonwood Flats where we have RV hosts come in and we can't plug them in anywhere. So, uh tourism came to me and said, "Hey, you know, we could use some more spots so when this happens, we can accommodate these people that drive these million-dollar RVs." Um, so that's how come I added the RV spots because there was a need for it. Um, and I guess during blueg grass, I guess there's still a need for it. I I don't know. But, uh, I give you my word. I am not going to open up an RV park down there. Okay. I have enough things to do to deal with that. Um, like I said, there was a need and I'm trying to fill the need. So,

so where do the trailers being pulled by the car that don't have to be on the pad? Where do they go? They are going east and west, but they're for smaller units. So that so they'd have the pad and then they would So you'll have a gravel pad, a gravel pad next to a concrete pad. And same for these smaller hookups. So So how many can you have there at once? So I I believe there's four big ones and three smaller ones. And that even includes the little the trailers. They had a 20 foot little pull behind trailer. I mean, to be honest with you, I don't even want to put that many in there, you know? I mean, we could do less. I mean, that's fine, but looks like seven. And they're only using half on the screen.

What happens with the rest of it? Something to stop. So, like I said, I'm not So, with the rest of it, you have about as much vacant as you have built. With the rest of it, is that intended to build that out or what is that? Uh, it's only going to be on that one lot. That's 50 by 140. So I know but the rest of that food that that that's going to be event yeah in flea flea market space flea market space is that back up to here. These are the flea market these are the two flea market spaces here and the RV is next to one of them.

So you're going to have the R the RV point D will point it out to this is the RV this area and this area is the flea market. This is the one that does not have a use. So yeah, the open air and then the furthest west. There's house here. There's house here. And there's a house right adjacent. The furthest west is the RV. But when I went down there, I saw where you put stakes for power on the

Yes. So I did have it surveyed cuz I wanted to make sure that, you know, if we do a gazebo down there for or, you know, that we're not infringing on city property. So I did pay for a survey to make sure that that's where the line is. So, I was wrong in what I said earlier because when you go when you take a right on ETH and you go over there, I thought the RV park was going to be to the east. It's to the west. It's to the west, closest to the homes. Yeah. Yeah. That one lot right there on the left. It's just Yeah, just the one lot. Uhhuh. So, the the big ones, are they going to go then north and south or east and west? The big ones will be going north and south. North and south. Okay.

Yeah. So what happens on that lot on the other side of the city lot? Nothing right at this. It would it would just be C2 given the previous he's not he's not doing anything. I just want everybody to be aware that there are things that you can do with C2 without council approval once it's C2. Yeah. That's why I had asked what what would be limited between the R1. that question. Ask the list as to what you can do.

I mean, I've already cleaned up trees down there. There was a tree that fell. I spent three days chopping that thing up. So, you know, I'm looking to trim the trees up and make it look, you know, make it look a lot better, too. I mean, it looks good now, but, you know, it's uh I plan on, you know, I want to put our best foot forward. I'm not going to embarrass the city of Guthrie. Uh I have a good track record of doing other events and making them look first class. Uh I'm not I'm not, you know, I'm going to make it nice. Um, is there any discussion that we want to have about the open air market version? We're going to move on to that. Trying to split them there. Oh, I like gazebo.

So, let's talk about that a little bit because that's obviously a plan that's going to probably happen, right? Yeah. I'd like to I'd like to do a gazebo down there for maybe if we have any acoustic music, we could put a musician in there. You know, it's uh things like that. Yeah, because that's where I thought the RVs were going where the Yeah, that's what I mentioned to you. No, those will be pretty hidden actually. Huh. Those RVs will be kind of hidden since they're to the west.

Just want to point out the uh planning commission did reiterate that any future permanent structures, i.e. a gazebo, uh must meet the flood damage prevention regulations outlined in chapter 4, article 13 of the Guthrie municipal code. So, just as we're discussing a gazebo tonight, um there's no approval for a gazebo this evening. I just want to make sure that's clear. Not muddy the water. Just got to put it on stilts about 8 ft. Sure. Ladder to get to it.

I would ask to I mean this is all obviously, you know, you've never done this before. It's a great um idea um and plan, but I would I wonder um since this area is a limited space and so at this juncture, do you feel like do you feel I know what what the city, you know, might have suggested or somebody might have suggested or or had an idea. Do you feel you have enough room with allotting these RV spaces? There's RV spaces already down there. I granted sometimes they they may need more,

but most of the time there's not RVs waiting on Noble to pull to park down there. It'll be very very rarely they'll be used cuz there's already 40 I don't know how many plugins there's 25 or 30 plugins there now. So, do you think you have that space just to pour these pads and wait on an RV or would you rather have that space for the extra what they come down the road? Uh, I'd be fine with more event space. I mean, I'm just I'm just trying to I was just trying to fill I was just trying to fulfill a need that the city had or tourism had. Uh, and that they came to me about that. So, I'm just trying

I understand that and I appreciate that. Yeah. But I as I'm as we're talking about this, it does really feel like to me that there was an initial idea of of what was on your application, you know, the open air market and the food trucks and then there was this this separate kind of side thought and right I think there's a lot of questions about about the RV section. I mean there's already RV spots there. So, I don't know. I don't know really what the big deal is. I mean, it's uh it's already existing. It's not like it's not anything new that we're really doing down there,

right? Just adding just adding more for Lazy E or for uh the RV host. Yeah. Uh and it's like again, it's it's on a short-term basis. It's not anything that's going to be uh past 30 days. I mean, John, since I'm got I was investigating the wrong side. Uh, sorry. Uh, is there room for a 40 foot to pull down there on hard surface to get around? Yeah. I had a licensed architect drop the plans. So, I mean, he they measured it out and he said there's room for it. I knew there was on the other side, but I didn't real I didn't look on that side. Yeah. Is there any Tracy, since this is your ward, do you have any issue with the open air market portion

that portion of it? Um, not sure. Yeah. Yeah. I if you ask me personally, yeah, I don't want to see anything down there. Gotcha. Now, when I did talk to planning, uh there's one of the planning commissioners does live down there and uh he would be very happy to see food uh in that area. He said it's kind of a food desert down there. There's not many options for for them to to eat in that area. So, he was he was wanting me to do it like every day. the the I I'm like I I don't remember his name. Long hair. Uh real nice guy, but he was he was wanting to do it like every Wednesday. Yeah. And I'm like I thought he said long hair.

He was so I don't know. So yeah, he was wanting to have it more than uh more than that cuz like I said, there's not a lot of options. If you had those, would you put food trucks on them if you didn't have RVs on them? Is that No, no, no. No, no. The food trucks will be designated to where they uh on that east on that east part. Yeah. But they wouldn't have to be. It's all I'm saying, right? I mean, I want to make it aesthetically pleasing. I mean, I don't want it just to be a Helter Skelter thing out there. So, they have their designated areas, you know, to be But I guess we could put some down there. But right now, the plan is right now the plan is to just put those on the east lot.

I like the plans themselves. And since the mayor asked me, I want to I want to clarify. Having lived on the west side my entire life, the exception of a few years of adolescence, that whole bottom was a plague of old buildings, flood, you name it. Sure. And it was a black eye and a gateway to the city. So having seen what I see in this clear view that's clean and p, you know, drastically different from what I saw my whole life. Sure. I just don't want to see anything else that close. That's me. Sure. I understand. I've had some calls on that that agree, but that's me primarily. I like the view I have today.

Sure. You know, my wife has a business downtown, the art gallery, and it's it's not doing well. Okay. Uh and there's other businesses that are suffering in Guthrie, and um I've got to bring more people to this town and to shop in this town. Um, and I believe doing something like this, 33 has a lot of tourism traffic that goes on 33 going from King Fisher to Sopula. If we can get those people to stop and shop, we'll trap them in this town. We'll get them here. We will get them to go downtown, they'll eat, they'll shop. Uh, right now there's a lot of people that are really excited about this and they're not local people uh online. They're calling me from Tishamingo, Alis, Gin, and they are just so excited to come to Guthrie and uh and be a part of this and to shop here. So,

well, there's a big need for this could make or break your town. I mean, Canton, they have a big flea market there and it's booming, but I think this is going to be a huge thing for Guthrie and for our businesses. I mean, I have an interest downtown downtown. I I've got to get people downtown to shop or they're going to leave. I mean, yeah. The one thing I like about it, my opinion, is that it's going to follow the new plan, uh, and be full concrete, u pads, I mean, defined, the whole deal. Absolutely. And that's a big thing to me because we were all part of that over the years for, you know, meetings on end.

Yeah. So, so I'm going to get people here. I promise you that I will get people to have our hookups in. I got 7,000 followers in three weeks on my Facebook page. 7,000 followers. So, one last question I have on that particular subject is that on the So, I'm bringing a 40ft RV in and I'm pulling a a a small truck behind me or a car behind me. Is there a place for that? Yeah, they can pull in and pull it out. I'll probably have to chop some trees down, but but it realize that most of these RVs are going to have they're going to be towing a vehicle behind most of them. Sure, there is room to pull in and pull out. Uh like I said, that's going to be

But is there room to park the vehicle is what I'm saying. Most of the time you There is like I said, I had the drawings done by architect and he did all the measurements and that's what he put on there. So having this open air market and room for food trucks, I know that there are other events. I know you do the Renaissance Festival. There's also the Merry Merry Christmas that happens in there. They don't set up their vendors in the same area. And you know, vendors vendor spaces bring in income for their cause. Sure. You know, just like it would be for your private business, right? You know, is this something that you would hold, you know, as a competition for them during those times or would be something that maybe you don't have it during that time? I just want to Yeah, I'd love to close. I'd love to close in December. Everything.

I would love to do a great light display there. I'm I want to have power. I mean, I would love to have a light competition, you know. Let's do it, you know. I I want to put a nice display out there, you know. Let's have a friendly light fight, you know? Like I really It'll bring people I like for it to I understand the need for it. I just want to make sure that you know all of the you know everything that is done out there the very merry Christmas that what they do to benefit the aged community is incredibly important and you know I don't want to ever you know take away from that we're a private enterprise I would never do that at the same time I do feel I do like your plans I think your plans are very classy

and that you know you can't have any structures out there past 30 days you can't have any you know multiple it can't look like a tent city you know things like that. We do. We are looking for it to look, you know, of our class and not like it's we're just housing. Well, I want to I want to have the best. I want us to be the best. I want this to be where, you know, it's a it's a the best looking market in the state. You know, I I'm I'm not here to embarrass me. I'm not here to embarrass you guys. I'm not here to embarrass Guthrie. I mean, I I I I love this town and I love the people and I try to have a good showing where this could actually bring in additional traffic where there was issues with very merry Christmas and people

and if I did the light hurting, you know, they were cutting lights or, you know, knocking down displays and things like that. Sure. You know, a being cognizant and being a good neighbor. I want to make sure that that happens down there because that's very important. Absolutely. Well, and they have a big investment down there. Tammy's here. Sure. Obviously, and It's awesome. You know, I would love to be a part of it. I'd love to get a nice, like I said, a nice display when people I mean, it might bring in more people if you got a nice display right there at the front. I mean, it'll just be it'll just add to the whole thing.

I was just going to add that it's a special use permit. So, if you feel that necessary, you could condition it to be February through October or whatever or, you know, January through November only. uh if you wanted more certainty to make sure that you know time frames don't conflict. Thank you. But that would have to be decided now. Correct. He did say he didn't want to maybe operate during December, but I do want to make sure that you know we're not we're not in competition with what we're trying to make happen um in either place. I'm just here to I think I'm just here to enhance whatever is there.

I I don't I don't think him having a flea market is going to be in competition with a light show. Plus, we closed early. Was it food vendors and things like that? There is places for that if he doesn't have, you know what I mean? And they do set up vendors out there for not just food, but for selling different things. I think the flea market would bring more people that would benefit would benefit that that event. I mean, I mean, it's a good event, but it's not it's not bringing thousands of people. And I think I could enhance it with my online reach and my social media influence. I think it would benefit everybody. I think it'd be a win-win. I think they're I think they do get a few thousand people. But your point Yeah. It would help with synergy. Yeah.

Sure. It'd be a win-win. Yeah. Well, everybody likes a good flea market. I say everybody likes a good flea market. There's a lot of people that like a good flea market, but but what happens what happens if that flea market goes sideways and all of a sudden 8 months down the road we're driving by it and I mean it's in complete disarray. Well, and we've already and we've already given it. Can we are you are you open? I'm just asking the question. I'm not suggesting No, you're fine. Are you open to a conditional uh right conditional deal on this maybe for the year of 26? Yeah, I'll go through a trial record 27.

Yeah, like I said, I've been doing events here for 17 years and I I think I have a good reputation and say because that, you know, it's not like I'm some new guy who's going to come in here and throw up a bunch of crap, you know. So, anyway, yeah, I don't care. That might help some people that it just might help some people. That's all. Sure. I I I I don't mind proving myself. I do it every every day. The plans are nice. It's structured. It's not look like it's going to be thrown together. Has specific placement for everything, including portaotties. And you know, we have a lot of community people that are excited about it. I mean, they're they're here today to to back me up. I mean, it's it it's going to be a great thing for everybody.

So, the portaotties have to be removed and brought back every week. That might be a problem. That's what I was I was thinking why would that be even part of if I have to I will but I could hide them somewhere. Why couldn't they be used by anybody that's down there? If that is something that is okay with everybody that's fine. We can take that word out of there. Just keep in mind that was the planning commission recommendation recommendation. So

the planning commission's recommendation verbatim all temporary items such as and similar to vendor tents, tables, benches, food trucks, portaotties, temporary signage, etc. must be removed every week after the open air market closes. I'm fairly confident there's a portaotty that stays down there, one or two that lives down because there's a bunch of kids down there always doing something. But yeah. Yeah. Okay. Okay. Does anybody have any different points they'd like to make that were on this? I think we've we've gone over it enough. Is anybody ready to make a motion?

No. Well, was any stipulations on a move? I floated the open air on a conditional 2026 trial, so to speak. Uh, that gets it through the year of 2026. Um, I don't even know that that's something that everybody's open to. um a trial based on if a conditional

in other words if all of a sudden and I know you're not going to do it but I'm just saying all of a sudden that the people that I've talked to that are there's a fear there that potentially it may end up looking in somewhat disarray uh in three or four months from now. It's not necessarily my opinion. Um I'm just voicing it. Sure. constituent. I mean, there's a lot of events here that look in disarray. I mean, exactly. And so, you know, I mean, I don't know why I'm being singled out here, but you know, it's fine. Yeah. No, you're not being singled out. Hold on a second, Eddie. What you want to say?

So, if we were to do a conditional 2026 approval, uh, it sounds like that might be a compromise. What would the council like to see uh, John come back with? Is that a December 26 report, but what does success look like so that we can measure that and report that back to you? Do you want another special use permit? Are we are we coming back in January? Are we telling them December 31 there are no more markets? What does that look like for a staff perspective? From an income perspective, it'd be really hard to say you can only do this for one year. I think yeah, I'm not suggesting that that's my opinion. And this is a lot. There's a lot of infrastructure that he wants to build in here on these two lots. We're not talking about we're not talking about the RV stuff.

This is not RV. This is his electrical. This is Yeah, electrical is what he wants to put out there. This is the open air market. Yeah, I have a big I have a pretty good investment here. I mean, this is a large investment for him to put on just these two plus that RV lot. Um, you know, to put a year stipulation. I mean, I would like to hear it success though. Um, but I wouldn't want to just stipulate, you know, you could only have it for a year. Well, let me just clarify. I don't think we're saying that he can only operate it for a year. I think maybe Brian is what you were saying like like we'll re-evaluate to kind of see how things go until the end of the year kind of end of 2026.

There are folks I'm kind of like Brian I've had numerous calls as well from the opposition. Um and as we sit here as as representatives of our wards we have to consider that input as well. Um, and so I'm just kind of wondering, well, that opposition has me. It's not my opposition. I know. I know who the opposition is. Opposition. I know who they are. Anyway, that's another story, but that's fine. You're always going to have opposition. Sure. Sure. It's not personal, you know, against you. I'm just saying I'm trying to trying to wrap my head around the other people's concerns that I've heard from.

Uh, what not to put you on the spot with that, what were their concerns? Can you tell us what those were? Well, just we've talked about some of them. You know, the 30-day limit. Who's, you know, what happens if they stay over 30 days? If they drive around the block a couple of times and come back and park, does that start the 30 days over? What about trash? You know, how many dumpsters are going to what if there's not enough dumpsters? If there's trash flying all over the the yard down there? Well, I could do a year on that. I mean, a year uh exploratory on uh having RVs. If that's an issue, we'll do away with it. I actually think the RVs are a good idea personally, but yeah, but that seems to be the main issue are the RVs.

What he's talking about is from the flea markets from uh from trash blowing all over the it's supposed to be a park and recreation area was the the master comprehensive plan. Put it as, but it's not obviously, but there is a lot of that. I've been cleaning up. I mean, like I said, I removed the dead trees. I'm going to prune the trees. A lot of them are damaged from ice storms. I'm constantly picking up garbage. Like I said, I want it to look good. I want us to look good. I want everybody to look good. So, I think it would be beneficial to have you there to, you know, help with the maintenance of the uh of the grounds.

I think what Eddie said is kind of the answer. Um, if we're going to put stipulations on it, we need to get clear details of what that is. Okay, you can do it up until this, and then it's evaluated because it hasn't been trashy or whatever the concern is, right? Right. We need to give clear stipulations on that. Uh if not, then we just need to pass it as is. Yeah, it's kind of

go ahead complicate things. But if there was ever a situation in which things got that bad, we essentially can go through the exact process to say we're a revocation of the special use permit. There you go. In that. So, you know, and we go through the normal advertising everything, you know, the owner or in that and all that. So, there's still a process even to revoke a special use permit if needed, you know, at a at a point. So, it's not forever. We can't go back. There's no, you know, going back type of thing. Okay. So, they're just throwing that out there, too. Okay.

Yeah. And the city attorney makes a good point. He's saying there's also regular city code enforcement that goes on You have trash everywhere. Yes. Yeah. Okay. Yeah. Okay. So, I'm going to make a motion to pass as is. That's good. Okay. Can I get a Oh, go ahead. Is that with planning commission conditions or do you want to exempt the portaotties? I don't I don't like the portaotti thing having to be removed every Okay. So, with planning commission recommendations minus the removal of portaotties. Correct. Okay. Thank you. Okay. Um we have a motion. Can we get a second on that? I'll second it. Okay, a motion and a second. There's no further comments or questions, please cast your votes.

All votes, right? And the motion passes 521, the special use permit for RV parking and open air farmers market on West Warner Avenue. Good luck. Yep. Item number 10, ordinance number 3431, reszone from R1 to A1 for property located at 7420 South Academy.

Thank you, mayor. Uh, city council. Uh yes, this is another reszone from R1 to A1. Uh this property, as you saw with the locations map, is just across the road on Academy near Liberty Lake. Uh the owner uh purchased the property. It's zoned R1. They're looking to have the ability to do more egg related uh uses, especially with livestocks, goats, that type of thing. Uh it's a 20 acre parcel. If you remember, just north of here off of South Academy and Lakewood, there were similar reszones. So, with that, the planning commission recommended approval uh of the reszone from R1 to A1.

Is he Is he the guy that's Well, where's he live at? He's currently uh he's moving here from Texas. Okay. So, he's bought all that cedar trees in there probably. Yeah. Yeah. Okay. Clear them out. Hope he clears them all up. Fred Cedar. No, I'll make a motion to approve that. Second. Okay. Motion. Motion and a second. No further comments or questions, please cast your votes. I'll unanimous approval for ordinance number 3431 reszoning from R1 to A1 for property located at 7420 South Academy. Thank you, Dan. Thank you. Thank you, Dan. Audit number 11 is rejection of all bids for phase one of the Owenfield softball complex project. Taking it all back

as recommended by Crossing Construction. Eddie, please uh explain something. Fill it in.

Mayor and council, uh although this this doesn't look the best, I will say that we've got a good team uh between city staff as well as Crossland and Myers Engineering. Uh both representatives are here tonight to talk about how we got here and what our plan is to prevent this from happening again. Um so I will tell you just give you a brief introduction. Uh we opened bids on January 22nd. Um total of 62 bids were received after review and tabulation. It was determined submitted bids exceed the approved project budget. The lowest responsive combination of the bids totaled $6.5 million. Uh the deductive alternatives were assessed which would bring the total down to 6.2. Uh title 61 is pretty uh strict about value engineering and what you do to bid packages in terms of reducing the scope uh prior to the award. So, what we have kind of have a plan in place to do is reject these bids, redesign the project with the value engineering that we've already identified, readvertise for bid with numbers we just opened in January, we should be able to hit that budget this third and final time. Uh, so with that, Aaron Stubs with Crossland is here. Uh, he is our construction manager. And then Bill Myers uh with Myers Engineering is here and they'd be happy to answer any questions that you may have about this.

You guys want to come up for me? Thank you. So Eddie, can you say one more time before he starts what was the original bid accepted bid on this? Uh the original budget. Is that what you're looking for? Well, we we put it out to bid at one point. Yes. So this the second time we've bid this this pro this time this project January 22nd total of $6.5 million.

All right. Thank you uh everyone. I really don't have a speech prepared but I'd be happy to answer anything. I don't know how far you guys want to go back, how deep you want to get. So uh to whatever level I'm I'm here to answer the questions. So were each one of these was this bid to cover everything needed or were these just feds for certain things? It was it was entire scope. Entire scope. Okay. Yeah. As we understood it at the time. Okay. So the budget was what again? Uh at this time 4.7 million. So we're a million five or six under. You guys going to come down to that?

We do have about what was it Bill 1 1.6 or 1.7 in value engineering right now. That's all but probably about 90% implemented on the plan with it. Yeah, we we've gone ahead and by the way, I do have a speech. So, I'm just kidding.

Uh, no, we do we are about 90% complete on the changes that we've come up with. Um, the our goal is to maintain the scope is of having the three fields, one will be lit, having the bathrooms, having parking. We're going to change some things, maybe not do curbon gutter everywhere. Do you're going to have a nice facility, okay? that we're going to have to do um do these changes to get us down to where we need to be. We've already bid it twice, so we know what we got is just not going to work. We're going to have to do some these changes that we have in mind and and we're confident that we're going to see some some some big drops. Uh we hope that we can get it down to the 4.7 that Eddie just mentioned and uh we're going to do our best to do it. So we uh

you said by you said by making like only one field have lights the other the others don't. It was already planned that way I believe. Yeah. I'm sorry. Can you repeat the question? So what's the what's the in addition? I mean no well we bid it with one field having lights and the other two fields would not. So um I mean that's that's terrible. It's not what I it's not what I want but I mean terrible you know what do we do? So, the cost to light each field just for um just to give you an example of of what that looks like and I'm sorry I will get there in just a moment. No, this is for phase one, correct?

Phase 1 A is three fields. Yeah, phase 1 A is three fields. Uh let's see here. As I recall and of course, as I'm looking for that, I will get you that information. Yeah, forever. I was wondering how we were going to get what your plan was to get there from there to there but what to close I mean do you not have bases or I'm just yeah taking those away

if I can speak to maybe the cost of the fields that's not where our problem is our we could have probably put that forward um to be approved I think that given kind of the history of the project by already approving an earthwork scope early on right we don't want to just bring pieces to it we want we want to bring a full GMP that fits everything you need into it. So, uh, like I said, we could the the fields aren't going to get any cheaper. Um, and we're really not changing a ton with them. We're changing kind of some of the chain link quality and things like that, just spacing, uh, gauge of fabric, things like that that you would never never notice with it. Uh, and we'll change that, but the fields aren't changing that much. And they really they'll probably account for maybe 1.2 to 1.5 of the whole cost of it or the actual fields themselves. So the cost to light field three was $215,000 and field one $217,200. Now something I want to point out which is a very big key to this due to the federal grant requirements which if you'll recall I've talked about the the stipulations that come along with accepting federal grants. We are required to uh adhere to the BABA procurement policy. So BABA is by America build America. There's only one lighting system, which is a Musco lighting system that is BABA compliant. It's $200,000. Uh we have identified a potential second contractor uh that we're going to reach out and vet through the federal programs manager and see if that lighting system would be Baba compliant and hope that it would be cheaper in bid than $200,000 for the system.

It it is and it is cheaper. Okay. So, in regards to the lighting, does do we have to use the lighting? I'm getting into words now. Not just for can we use that system for lighting the park and using the cheaper system for lighting ball fields because we do have to have some lights out there. We just call them lamp lights, but you know, we've got to have some lights out there. Is there a way that we could massage that out to where we use a cheaper lighting systems for the actual ball fields but still utilize that lighting for around everywhere else?

So those are very different systems. Yeah. You're talking about, you know, kind parking lot lights, things like that. You will have residual overflow from what's lighting the field into someone, but those lights are very focused on the field. I mean, they're not going to push over too much. then you wouldn't you wouldn't specify like a sports lighting system for common areas and parking lots, right? And I understand that. I'm just wondering if we could use another company for common areas and parking and still be in compliance with the

Oh, they're not they're not the same. The the sports the sports lighting manufacturer is very different from a typical kind of lamp, you know, street street light type of manufacturer and that system. That's what you're asking. Well, I will add one thing we're going to do on the actual street lighting that we have and the I'm going to call it the not ambient lighting, but the street lighting and the parking lighting. The manager is looking at some other options. Maybe uh rather than having it in the project, maybe we could do something with OG, which we did like even we did do that and we just got new lights anyways out there that's currently there. Yeah.

But no, what I meant was I know that there are different types of lights, different ways of lighting. I coached for 14 years. What I'm saying is could we still be compliant by utilizing a US company to light the other areas and maybe having the cheaper sports ones to light the sport fields themselves? I think we have cheaper lights on the other areas all procurement parts. That's what we're talking about. Any any procurement that we do on this job that we utilize federal dollars for has to be Boba compliant. So now something we've identified the site lighting coming in going out um just as we've partnered with OG& downtown towards the temple.

Um those are lights that OG maintains and that they installed. So that's something we would like to address. In fact, we've already got a meeting on the books uh for next week with OG to to identify an economic partnership um that would be cheaper and outside of the federal grant. Yeah. So that way we don't have to Great. Okay. But to that as well, there's a lot of options on regular street lights that comply with whereas sports light and that sports lighting in that little circle, there's just not very many. Not very many. Yeah.

And and a big piece of the the bid is the concrete cost and Crossland and Myers have uh reduced almost 5,000 linear feet of curb and gutter on the project. There's a there's a huge parking lot and a very long winding road that goes into it. Um, so those are things that Bill has gone in and done some um additional fine grading. Uh, we've done some concrete uh channels to help us re regrade take care of some of the erosion issues. So we have a gravel road going into it. Okay. We do not we want to try to maintain asphalt. Yeah.

Okay. With and we're going to use just channels natural and and concrete. Um, you know, perfect world would have curbon gutter and we were trying to get that. We're trying to get you the best that we could

and it's just it's just not can't afford. I'll be honest with you. So, uh so deleting the curb gutter, you're going to have a nice product. Everybody's going to be able to use it well. And if you go look even in Mitch Park, for example, in Edund, they don't have curb gutter everywhere. Uh you look at uh the ball fields in Weatherford, they don't have curb gutter. I look at El Reno that they park on gravel. They they park on grass. Now, they have a new little league field. It is It is concrete. It is nice, but I'm saying if we can get asphalt, that's great. It'll look really nice. Uh, and then somebody else going to say, "Okay, so this field, we got to take this in consideration is I we're getting water to the field. There's no water there now where there's minimal water. We're getting sewage away from the field for the concession area. So that that adds a lot. And and you know, this is the third site that we looked at. I mean, so it was a it was a horribly rough site when we we got there. I mean it's horribly rough and and you know with no water sewer and no and no really road in we totally relocate a road it's a big deal but we're getting there. So I I think this doing these changes that we have developed u and then we'll I think we're going to meet again on April the 1st staff

and then set a bid date and uh profession will handle that and I I you know I I'm relatively confident we can get there and I what's the word we not relatively what was the word mostly confident somewhat confident we'll get there but so essentially you think you've made the the changes necessary to maybe get closer to what our budget is so we can get going on the project. Yes. Okay. Yes. And I hate to even ask this question, but do we have an estimated completion once you guys meet in April, do the bidding, and do we have

Yeah, we've kind of looked at around a seven to eight month schedule once that does happen. So, I guess if you tack that on, you know, give us probably 30 35 days for bidding once we do get those documents on April. Uh we'll obviously bring the the price and the GMP right back here in front of you guys from that approval point. Uh would start that seven or eight month process schedule. Okay. So how did we get here? I thought we already approved all this to go to bid at one point, didn't we? We did. So that's how do we keep getting here? I'm concerned that we're going to get here again. Well, we can't get here again. We cannot get We can't get here again. Well, we got here twice.

I know. That's what this needs to move forward. Okay. So we bid the full enchilada. Okay. Back in late 2024. So then we brought cross lent on in 20 whatever 25 sometime in 25 and the hope and so we basically bid this the same thing and they broke it up into smaller increments. We we believed it was going to should get a better price. It didn't it didn't take. So what we need to do now is we have to revise the design. It's not even be it's revising design.

Yeah. Okay. So, it's it's extreme, but maintaining the concept of three fields, 88 parking, 88 bathrooms. Um, that that's our primary goal here. It's about getting the girls in the area some good softball fields to play on. That's what this is about.

And and Bill, something we wanted to talk about with Crossland. Crossland's identified um in conjunction with Meyers. Uh the concession building, for example, um it's a grandiose design. the the the VRF um HVAC system. I'm outside of my lane here, guys. The VRF HVAC system was the most expensive system that was designed on the market. Okay. So, we've identified that. We identify that there was a grease trap design that wasn't necessary. Uh making those fine grading changes that Crossson has come in and said, "Okay, let's let's massage each of these things. Let's tear apart all of the shade structures, for example, which were designed as pre-engineered metal buildings with a seal.

There's no need for that. Um, so both parties in conjunction have worked uh to identify those and and they're not listing all of them right now, but that's just a a small example of the things we've spent hours um and I can assure you when we opened the bids and we got the bid tab and it was $6.5 million. Carson Myers as well as Tenny and myself um have sat at the table multiple times to identify how we could do this. If there was a way to reduce the scope and still award the contracts as is, we would have already been recommending that. Uh, so tonight is is really about rejecting the bids so that we can be title 61 compliant when we go back out to bid and knowing that Crossland and Meyers have done their homework and uh they've taken all those unnecessary pieces out of the project,

right? We we can't afford the bids that came in. So let's So the grease trap removal, for example, is because so that they they can put a a grill, for example, out back and cook burgers out back and bring them in. Right. Exactly. We're not going to do that though. We're going to remove it. So, we won't be You'll be doing your burgers on a grill outside. That's what I'm saying. They can do They can bring a grill out back and grill out back and then bring the bring the food in. Right. Yeah. Yeah. It kind of It makes it a non-cooking establishment. So, when I was looking through the documents and saw, you know, 500,000 gallon or 500 thou 500gallon grease interceptor, it's like this is this is not necessary. You're not it's tied into three sinks and a mop mop sink. I mean, you're not going to get any in there. So, right,

uh, you know, starting to get really in the weeds on those things, what we've done the past probably two or three weeks. And that's where ultimately, you know, us and Myers and Eddie and team have identified about what was it 1.6 so far, six and a half in cuts. Well, I mean, and the more time we have you guys spend on this, that cuts into the budget as well. So, you know, well, it's it's I think we've all all kind of worked tirelessly to keep that straight. I know I know Bill has and you know, our our price is fixed. It's not relevant on how much effort, you know, we put into it or anything. We want to see this work, I think, just just as much as everybody else. And, you know, we definitely don't have our our hand out or anything. So, you just need us to reject all bids at this point. So, you guys can move forward.

Well, and to Eddie's point, you know, Title 61 kind of handcuffs us a little bit in that you can only change scope, you know, so much. And really, it has to happen afterwards. You have to contract these subcontractors for what's put out and what was represented. We obviously spoke with a lot of them after the bid, but uh it is illegal to change their number before you contract them. So you can't contract too much of them or you'll push your, you know, budget too high on it without being able to pull it back. Ult ultimately as well, there's a value consideration, right? So if somebody starts at half a million and I ddup them all the way to 200,000, that scope's probably not worth 200,000 anymore. I'm getting 75 cents on the dollar on everything I'm getting back. So it comes to a point where it's like, okay, we've lost value. We we like the scope. Let's rebid it. Maybe that comes in at 150 instead of what this guy's deduct value at 200 is.

Okay. All right. One other thing I'd like to add, Mary Council, the benefit of having the Crossland team is that they've got access to those um subcontractors. And so before we rebid this a third time because it will bid a third and final time. I promise you. Um before we do that, Crossland will put this out to their subs and say, "Hey, what issues do you see? what are your numbers looking like? Okay.

So, when we come back to council and say, "Hey, we're going to go advertise this for the third and final time," we know we have a feel on the market and and that's truly the whole point of construction management is having that thumb through the design process so you don't design a project that you can't build. Uh so that's where we are today. I hope Erin if you want to clarify anything I just said there.

Yeah, that's exactly true. I mean to answer you know your your question earlier whenever we got it, it had already been designed. and how you know there's also consideration in in diving in on in the redesign, right? That's not that's not free for Bill. He's got engineers, electrical engineers that uh architect that designed the concession building that was incredibly expensive, right? So, we've we've peeled all those things back for even but for even that architect to change it back to something more cost effective costs money, right? So, it's like you just kind of get in this vicious cycle of well, time goes by costs money as well just with the market inflation. Uh, so we kind of start chasing our tail a little bit with these. So acting fast, uh, like we have, getting this redone quickly like Bill's doing and putting it back out to bits are in our best interest, right?

Well, I will say I do appreciate your work on it. Um, and I'll kind of date myself here, but um, I played softball as a kid um, at Owens Field and then in high school, that was our only high school field. There was not a softball field at the current high school like there is today. So I can't tell you how many hours we tried to rake and chalk and water that rock hard red clay rocky crappy soil out there. So, I am living for the party date when this is all completed um for the community because it has been I'm 55 years old and I played out there when I was like eight probably started and then my daughter's played out there as well. So, um let's keep the ball rolling. Um because this is long overdue and thank you so much.

Yes. So, thank you for massaging numbers. Yeah. And scope. You didn't even have to read your speech. Oh, still read it. Yeah. Can we get a Can we go ahead and get a motion then on the rejection? Motion to approve. Second. You got it. Sure. Motion and a second for the rejection of all bids. So, further comments or questions, please cast your votes. All votes are in. Okay. Unanimous approval to rejection of all bids for phase one of the Owenfield softball complex project as recommended by Cross Construction. Thank you, gentlemen, for coming. Item number 12, city manager report. Mr. Yes, mayor and council. Sorry, mayor. I cut you off there a little bit. Oh,

intersection of first in Oklahoma opened last week ahead of schedule. Uh we did have a delay there with the snow and ice we experienced uh just after the Christmas holiday. Uh permanent stop signs have been installed at Oklahoma and went. I had several questions about, hey, is this four-way gonna stay out in the middle of the intersection? No, that's four four four stop signs on each corner have been installed. Um, in addition to that, permanent striping has also been completed on each intersection. So, glad to see that project uh completed. That was a part of the CIP number two, which uh Deanna and Maneka served on that committee. So, thank you guys for that. Uh, Tenny is preparing a citywide overlay project for the street committee to consider soon. U may have already reached out to a few of you. I'm not sure. Um but okay,

he's he's working on it. Tenny's Tenny's got a lot going on. So, um the airport reopened runway 1634 last week. Uh opened one week earlier than anticipated and completed the dip repair. You heard me mention that. That's huge. Uh give a shout out to Toby Baker and Kaden Young for their quick turnaround to get that completed uh and get that opened back up. Taxiway project is still in progress. So, that's a $6 million federal project. Uh, should have it done within the next um I say 60 to 90 days, good weather permitting. I say that contact has beat every deadline we've given them. So, look forward to seeing that and scheduling a ribbon cutting for that. So, I will be sending out an invitation for ribbon cutting on the Westside booster pump station, which is uh been put into place and is operational. Again, another CIP number two project. So, you'll see an invite from me for the last week of March coming out um within the next couple of days. Myself, the mayor, uh Councilwoman Denning, and Councilwoman Gibbs will be meeting with the Friends of the Highland Park Pool Committee on Thursday, March 5th. Look forward to uh the result of that meeting and what we come back to council uh with on a recommendation. Do have several openings at the city. I encourage all folks to check out uh the employment tab, city of.com. uh a couple of openings, animal control officer, 911 dispatcher, and an administrative assistant. The annual trash off will be held on April 10th and 11th out at the convenience center on North Academy. Um and then lastly, I would like to uh wish congratulations to Ben Cunningham on earning his paramedic license. And with that, mayor, that's all I got for you.

Thank you, Eddie. Item number 13, request comments from members of city council. Councilman Williams. Yes, I recognize completely the investment that Mr. Bonus is going to make and I wish him the best of all successes and I hope that it does accomplish what he believes to bring business to town and what have you. So, just wanted to state that. And one more thing, what did you say the date was for the trash off? April 10th and 11th. It's Friday and Saturday 10th and 11th. I would encourage people to take advantage of that. That's a heck of a deal to get rid of your junk. You don't have to call junk. Come

junk be gone. Jump be gone. Just make your junk be gone. You just have to bring your junk. It's free. Just show up. Bring your feet up where it's my neighbor brings mine. Usually it's free. Councilwoman Danny. Um seemed like I've talked a lot this evening. I I don't really have anything else other than um congratulations on Mr. Pagonus. I look forward to seeing how this open air market and the food trucks are always fun. Um so looking forward to that. Um excited about the softball field. I'm going to have balloons blown up and we're going to have a party out there. So when that's done that'll be exciting. It'll happen a lot.

It'll happen. It's going to happen if I have to get my rake and shovel out. Um, so I think that's all I have. Thank you. Matt, come with you. Matt will come with me. Yes, Coach Denning will come with me. Tyler, thank you staff. Other than that, that's it. I'll make it brief. Councilman Both. Um, thank you, staff. No. Uh, congratulations, Lisa, on your appointment. I think you'll do great. Gosh, and yeah, and, uh, looking forward to Owens Field for sure. And uh I do hope that uh John and his family make a huge success of that. I think, you know, I think it'd be a good thing if it does. So that's it. Councilwoman Gibbs,

um I again, Lisa, I think you're an asset anyway. I look forward to seeing you in your new role. Um HPC, I was able to be there. Went back and watched it. Went well last night. Thank you, Dan. And you know, I I a lot of us we do hear from our constituents in our ws and outside of our wards and things. And last night at 6, my neighbor had stated that she said, "Who I have a question. Uh the alleyway behind the firehouse is really washed out. The sewer drains and things are sticking up. Um could is there a letter I could write to someone about that?" So, I told her where to find uh Tenny's email on the Guthrie website and I can share his phone number if you want.

Here, give it to cell number. Hey, but you know what? Today at 2:34, she sent me a picture and said, "I can't believe it's done." So, you know, and I just, you know, just try to make sure that everyone's aware that, you know, yes, there are things washed out and there's different places all over town. you know, city, we're not just city employees aren't just driving around to look for things to fix. Yeah.

So, being aware and making sure that they know that those things are there is helpful and not just going straight to social media and saying, "I can't believe the city let this happen." You know, it's it's really helpful uh to know that they can go to our website and they can contact the necessary people to get that taken care of. Um and that was a huge turnaround that wasn't even 24 hours. So, um, and you have a lot to do. So, I'm I'm really happy that your department made that happen. Um, and I have a happy neighbor, which is even better. So,

thank you for saying that. Uh, Tenny and his team, they do do a great job. I encourage everybody to reach out to the city, whether you call us at 2828400 or at city hall, uh, and let us know when you've got an issue. We're, like you said, less than 24 hours. We're we're happy to take care of or our city manager. Let me get his number real quick. It's 282 0496. Happy visit. Thank you.

So, thank you and I I really look forward to this last massage on numbers for Owens. I know it's something we've been working on a long time and uh you know we are short on on ballpark fields here in town and that is a hot topic here lately. So, making sure that we get that ironed out and accomplished. I'm really looking forward to that. Thank you guys.

And on that too, real quick, I want to back up and say thank you to um city manager Eddie for your constant eye and work with Crossland and Mr. Meyers on that Owensfield project because I know it is you probably want to bang your head against a brick wall by now. Um so I I totally want you to know um your time and effort and oversight of that is appreciated as well. Agreed. Thank you. Yes.

And I want to ditto what they were saying. I want to thank you guys again, your entire company and staff for sticking sticking with it with us on this. We appreciate it so much. Um, also I want to thank Tenny again. I appreciate your staff as well and you guys do great work. I I would I I should probably give more more credit there because there's been plenty of times where I concur with MCKA that I'll have an issue or a citizen will call with an issue and their team will and and again we know they can't do it every time. They there's only so many hands that are available, but usually within the next day they'll have it taken care of like it never happened. So I do want to thank public works for that. And uh sorry Tenny that I don't say thank you enough.

You're good. We we should all about Thank you guys. Yeah. Uh also wanted to point out that we have the Guthri Renaissance Festival this month um for it's not just for adults, it's for all ages. There's plenty of do plenty to do uh for our young friends. They have mermaids out there. They have mermaids. Yep. They have little They have little puppet shows. It's great for And Marvel's dressing up this year. He said he is. Yeah, he's wearing the court jester hat with the balls that are great. Yes, I can't wait. Barfing.

All right. Um, it was so successful last year. It was It was one weekend, but it was so successful that now they're having it for two weekends. So, it will be March 22nd and the 23rd through the 20 and then the 28th and then the 29th. So, should be great weather. And come out. Now that I said that, it'll be 9 degrees. Um uh but that is all that I have. And so item number 14 is we are adjourned. And then we will call to order our Guthrie uh regular public works authority meeting again Tuesday, March 3rd, 2026. Item number two is the consent agenda items A through B. So moved. Okay. Need a second.

Second. Okay. First and a second. No further comments or questions. Please cast your votes. Unanimous approval of consent agenda items A through B. Item number three is items from the consent agenda that were removed. There were none. Item number four is resolution number 2026-05 Logan Rural Water Sewer and Solid Waste Management District number one rate increase. Nobody's on it. Does any city clerk Baits?

Yeah. Um so this resolution is the annual CPI increase. Um and in this year the CPI rate changed 2.68%. So it's an 18 18 cent increase from 683 to 7.01 per thousand gallons for the real water. Any questions for our treasurer? So moved. Second. Okay. Somebody's got question is how how is this an annual increase? So it does happen every year.

Okay. Yeah. Just making sure it's out there. Thank you. Motion in a second. Anybody else? Okay. Discuss your votes. All votes ran. Okay. Unanimous approval for resolution number 2026-05 Logan Rural Water Sewer and Solid Waste Management District rate increase. Item number five. We are joured. Good evening.