City Council - Special Meeting

Please stand and join Vice Mayor Taylor in our pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Please remain standing for our prayer. God, we come in prayer. You oversee us in Guthri, Oklahoma, and we pray that you would bless us for your glory. May you grow this city for your people. May you guide us, keep us from evil, help us to not cause others pain. We pray that you will make us a source of help, hope, and love for Guthri, Oklahoma. Amen.

Amen. Amen. Thank you. You may be seated. Okay. Well, we call to order the regular city council meeting on for Guthrie, Tuesday, January 20, 2026, 6:30 p.m. If anybody doesn't see what time it is, just for the record. Uh, item number two is public comments, community announcements, and recognition. Uh, Eddie, these ladies asked that this be moved to the back [laughter] of the agenda. after the second meeting even like 1:00 in the mornings. I'm just I'm just kidding. Item 28 then.

Yeah. Uh no, we have a pro proclamation for PEO Founders Day. Uh do we have a representative of who will accept this proclamation? Want to give it? Okay. I'll meet you right up there at the podium. Okay. All right. And actually everyone can can come and stand behind me if you'd like. Come on, ladies. [laughter] I mean, everybody. There you go. The whole crew.

Okay. And I'm going to let one of you hold the nice copy there. Now, there's a few words in here together that I had to practice a few times. I'm sure you can figure that out. So, I will do my best. Um whereas PEO was founded on January 21st, 1869 by seven young women attending Iowa Westland University and Mount Pleasant, Iowa, who formed a circle of kindred spirits bonded by their enthusiasm for expanding opportunities for women. And whereas this original circle grew beyond the campus to include women from surrounding communities and ultimately evolved into an international women's organization dedicated to the advancement of women through educational opportunities. And whereas PEO will celebrate its 157th wow anniversary on January 21st, 2026, honoring its enduring mission to support women's educational opportunities through a strong sisterhood committed to lifelong learning. And whereas the PEO sisterhood is a nonprofit philan here it here we go philanthropic educational organization. I made that.

I made it with with approximately 192,000 active members and more than 5,348 chapters throughout the United States and Canada and proudly owns and supports Cotti College. Did I say that correctly?

Okay. An independent college for women located in Nevada, Missouri. And whereas the mission of the PEO sisterhood reinforces its steadfast commitment to women in education by awarding scholarships, grants, and loans to women pursuing educational goals across the United States and Canada. Now therefore, I, Adam G. Rob, mayor of the city of Guthrie and the great state of Oklahoma, do hereby recognize and honor the upcoming anniversary of PEO and its seven founders and commend the two local Guthrie chapters, chapter A and chapter AY, as they come together in sisterhood to celebrate PEO Founders Day and International PEO day with a lunchon and program at the Guthrie Country Club on January 31st, 2026.

[applause] [applause] somebody up there. Yep. Yeah. All right, everyone. Bend this down. All right. One, two, three. All right. All right. Congratulations, guys. Thank you so much. Appcate. Appreciate you guys. What a wonderful organization. So the first thing on the agenda is a special meeting to go into executive session. Yes. Thank you ladies. Yeah. Consent agenda. Approve the [clears throat] minutes post executive session. Okay.

What [laughter] we don't have anymore. Yeah. Man, I thought at least they couple hours. I'm talking about what's online, not what's in here. So Eddie, are these two different? The online and this No. Well, the first thing the first thing on the agenda is the special meeting to go into executive session. There's a GEDA special meeting that will follow the city council meeting. So, okay. So, there's two different packet options on the website. There's Okay, maybe I pulled the wrong one. Okay. All right. I think we're good. I just pulled the council packet shows everything.

Yeah. Oh, okay. I think we're good to go ahead and move on then. Um, item number three, consent agenda. Move approval to consent agenda. Okay. Second. Okay. We have a motion and a second on the consent agenda items A through M. There's no further comments or discussion. Please cast your votes.

All right. Unanimous approval from all those present on the consent agenda items A through M. Uh item number four, items removed from the consent agenda. There were none. And item number five, Guthri Police Department badge retirement and equipment surplus. Chief Swagger. Yes. I think most of you know Sergeant Mike Lenoy. As of February 2nd, he will have 21 years with the city and he has decided he is tired and going to pursue other opportunities. Uh so we're here tonight asking that uh since he's retiring in good standing that you retire his badge number and that you uh retire grant him permission to have leave of his duty firearms. It's traditional what we do. I'll be happy to answer any questions you have.

So moved. Second. We have a motion and two seconds. So any any further comments here? I want to comment that Mr. Lenoy and I were in the same graduating class here in Guthri, America. And I don't think it's fair. You look way younger. Way young. [laughter] But I'll vote yes. So move. Okay. [laughter] All right. Anybody else form comments? Congratulations on the recover. Sure. Absolutely. Congratul Exactly. Absolutely. Okay. We have a motion on the table in a second to move forward with this. Anybody else? Okay, please cast your votes. All

votes are in. All right, unanimous approval from all those present. Thank you all very much. Uh, item number six, purchase of a 2026 Ford F450 chassis medic 3 ambulance remount. Uh, Chief Lawson, Chief Braden, Chief Lawson's voice was [laughter] a little little on the weak side, so I asked him if I could help him out tonight.

Blake, is it [clears throat] Braden, correct? Yes, correct. Correct. Um we are asking for approval to move forward with this remount. Um like our medic 2 that we just completed. Uh this would be the same process. Medic 3 would be on a 26 chassis starting uh May June time period. Um our current chassis has about 255,000 miles. Um very hard ridden miles and it's at the end of its age and lifetime when it comes to service and operability. Um, so this will allow us to get um, moving with a very reliable um, option as another ambulance. Um, Chief Lawson reached out to the Northeast EMS district and they were able to provide $95,000 of funding and so the remaining of balance will be used uh, from the rollover from our previous budget year. Um timeline is about an hour a year uh from time of um the start to completion and uh this is going to be the most uh cost effective option for us to move forward.

Same as we've done in the past. So moved. Second is on this one. I want to ask it's a 2026 model. Will we get the 2027? Probably because it's if it's going to be a year. No, they'll start it with a 26. Yeah. And diesel. Yeah. Yes, sir. Okay. Who was the second on that grant? Do we have a There's been a motion. We have a motion in a second. Okay. I accident Who made the Who made the motion? I second. Okay. All right. All right. Motion and a second. Anybody else? Okay. Please cast your votes. All votes are in.

Okay. Unanimous approval for the Medic 3 ambulance remount. Uh, item number seven, the acceptance of an FAA grant AIG3-40-0036- 025-2026 resolution number 2026-2. It's going to be the Kaden Young show here for a little bit. Uh, thank you, mayor and council. I do want to recognize that the FAA comes up with that number. We don't just throw that the longest number we can come up with. Good to know.

Um, as you may recall, we've been in the process of acquiring two parcels of land that are prime for aviation development next to the taxi way. Uh, with council approval, we have already acquired 20 acres and now we are coming back with approval to purchase the remaining 15. Uh, the local cost to the city of Guthrie at the end of the day uh will be $80,624 or around uh $5,400 an acre. Uh moving forward with this resolution will allow staff uh to get the grant reimbursement process farther along uh so we can uh cover ourselves for this purchase. Moved second. Okay. [clears throat] We have a motion and a second. Anybody else have any comments or questions for Mr. Young on this? Wow. It is the Kaden Young show.

Yep. And the chief show too here after that. Okay. We have a motion in a second. There's no further comments or questions. Please cast [snorts] your votes. All votes are in. Okay. Unanous approval for the acceptance of the FAA grant. Uh, and those numbers. No. Okay, I'll read it. Uh, AIG3-40-0036-25-2026, resolution number 2026-02. Okay. Uh, item number eight, acceptance of Oklahoma Department of Aerospace and Aeronautics ODA grant, uh, G-26A- FS. Mr. Young again.

Uh just like the previous item, this is approving of grant funding for the same project. Uh this is just approving the state funding. So that you just voted on approval from the Federal Aviation Administration. This will be from the state of Oklahoma. So moved. Second. Okay. Motion or a second? No comments, questions? There are none. Please cast your votes. All votes are. Okay. ask approval for the acceptance of the Oklahoma Department of Aerospace and Aeronautics Grant, the GOK-26A-FS. Item number nine, resolution number 2026-1 authorizing the purchase of property for airport purposes and approving the temporary transfer of funds. Mr. Young, this is just the official resolution that'll allow us to move forward on on what's already been approved. So moved.

Second. Okay, motion and a second. I want to ask a stupid question. Is this the property that's at the end of the runway on the would be on the west side? So, this is on the west side of the I don't know if we can put a map. Uh this is on the west side of the uh taxi way. Um and so this is uh on the corner here. Um it's it's valuable property to us because of its proximity to the taxi way and expanding that access. Okay. I that's where I was thinking it was. Okay. Okay. We had a we had a motion in a second, I do believe. So if there's no further comments or questions, please cast your votes. [clears throat]

All votes are unanimous approval for resolution number 2026-01 authorizing the purchase of property for airport purposes and approving the temporary transfer of funds. Item number 10 is the lease agreement Randall S. Martin and Wet J. Martin. I will say I have questions on this one before somebody jumps in with the motion. Are they trying to u just do hay on that? Is that what they're doing? No. So, we have an question. Go ahead. I'm sorry.

Oh, I'm sorry. Uh, we have an exhibit map for this as well. Uh, during the negotiation process, uh, Smith Roberts Land Service provided the negotiations on behalf of the city. Uh, one of the things that the land owners um, expressed was that they would like to uh, keep their cattle in the short term. Um, it's maximum around three or four cows um, on the back 10 acres. And so it's kind of an odd situation because we're purchasing the [clears throat] property and immediately uh leasing it back to them. Um but the reason that the city staff felt comfortable doing so was that looking at our current 5-year forecast, we have no uh plans, we have no grant funding to immediately utilize this property. And so we felt comfortable leasing this acreage. Um the green there, you'll see the city will purchase and maintain. Uh the purple is what would be leased. That's about 9.8 acres.

So that's just future development anyway. Yes, sir. So motion approved. I have a quick question. No, there's there's questions questions.

Yeah. So the big discussion at the airport board with regard to this item is the risk that the city incurs as as a result of the fact that the property is already owned by them and the airport was there. We don't have any liability issues. I believe as long as they own the property if one of their animals should breach the fence and get out onto the runway. As you know, we've had number of incidents on the airport with animals crossing the runway and even one being struck recently. We've had we've had more than one incident of that. And the concern from my perspective as well as one of the members of the Edmund representatives on the board was the liability that once we authorize a known potential hazard to be on our property on the airport, were we going to to seek sufficient and would the lease agreement contain sufficient? And I apologize if this is in the packet, but um I couldn't blow it up so that my old eyes could read the the lease agreement [clears throat] to ensure that we we had sufficient coverage of insurance from them to maintain those animals on the property. Um I I as a pilot view that as a significant threat potential one which was not of our making but once we authorize something like this it does become our our our problem.

Absolutely. Um as soon as that concern was made in the airport board meeting uh I reached out to the land owners. Um, I told them we're going to need to add some some kind of liability insurance requirements and make this stricter uh within the lease agreement. Um, they immediately came back with a uh proof of insurance for $300,000 uh just general liability. I told them that needs to be increased. It's now up to the minimum standards that we require for all hangers. Um, a little over a million dollars for general liability. um that's what we require for all aircraft owners out at the airport. And so we felt like that was sufficient enough because it doesn't exceed um what we ask uh our pilots to do.

So as a cattle owner, I I carry a million-doll rider uh umbrella on it just because of that. Uh [clears throat] and I thought that's pretty standard uh out there these days. Jeff, you probably do something similar. Uh it doesn't cost much. Few three $400 a year. Uh what have they been doing in the past? We don't know.

No, I I I don't know that they've had insurance in the past, but because the airport has been there for such an extended period of time and because their property and they've owned it for an extended period of time, I didn't view that as any significant risk to the to the city or to the airport except for the fact that [clears throat] we're now author we're in the past, we didn't authorize that. That's just what a landowner had. Now, we're saying go ahead and and do this given the fact that we have significant animal incursion onto airport property. Have we ever had a cow go onto airport property? Not since I've been um with the city of Guthrie. There may have been in the past that I'm unaware of.

Something I'd like to point out is city attorney has drafted this lease agreement. we have amended to include the insurance requirements and this this draft lease prior to our changes came from the state. Um so it is something that is used in in other areas and other airports. Uh so I think I think think we've addressed the concerns. Uh unless Marvel has anything he'd like to add from the city attorney's perspective as to liability. I guess my concern would also be the the amount as Apex has increased the number of jet traffic that we have on the airport. If we well, okay, a Cirrus SR22, which is one of the aircraft that one of the flight schools flies out there, is currently $1.3 million new. If we had a animal strike with that aircraft, that's a total loss. The last aircraft that we had with an animal strike on the airport resulted in a total loss of the aircraft. That wasn't an SR22, but we've seen an increase in the number of high value aircraft that are on the airport property. I I don't remember the total number of jet aircraft that we currently have on the property. Um it it was probably three a couple years ago and we're at a significantly increased number from that as a result of the fact that our FBO has increased [music] the footprint of uh corporate jet that that we've had. I mean like none of those aircraft are a million are

so the jet owner is going to south of a million dollars. the the jet owner is going to carry insurance to cover the cost of his jet and then this guy is going to carry another million plus. Uh I personally don't see the issue. Uh it seems like [clears throat] it's heavily insured. Uh the million plus is just kind of like an umbrella to cover over top of anything else that happens because let's face it, that jet can be coming down and a flock of geese come flying in there and wipes out the jet. Okay, nobody's liable but he's got insurance to cover the jet. So, um, well, Grant, are you done? If

if, uh, we didn't move forward with this, like Brian was suggesting, what what would be your resolve? I No, I just I I think the amount is my concern. I don't have a problem with the lease. It's just a problem with the amount of coverage that is that is being asked. I mean, I know that a million dollars seems like a lot, but in an aircraft incident, it's it's it's not because is it because it's more than just the total of the airplane. If you had a loss of life, that would well exceed the the airplane itself. I mean, I'm suggesting that the normal everyday operations

and we have probably, I would guess on an average day, and I don't know, we could look at this because we actually track the tail numbers at this point, that we probably have between 7 and 15 SR20s moving and taking operations on the aircraft every single day that that I know about cuz I'm out there every day. And those aircraft are all a million dollars a piece. And we have we have a flight school that has three of them. So what what number do we think would be sufficient? Is that 3 million? Is that 5 million? What what are we looking for?

I would I would say it's north of a million. I mean a million seems Didn't you say it was a million plus? No. What was the million? Said it was a million something. commercial general liability u million dollars per occurrence. Yep. Okay. So, do we want 2 million or 3 million? What What are we thinking? I would say at least two. What is standard in this situation? I I answer what's what standard. Our our st the only standard that I have to go off of is what our minimum standards for flight schools is for each aircraft that is. Um, does the FAA have some kind of guideline on this?

They they don't have a specific requirement for an airport. Um, a million is, I'm sure, what they put as an example in their minimum standards. Um, it sounds like we may also need to come back and amend the minimum standards at some point if a million is not enough. Um, if we decide that that needs to be increased, um, which I I think staff would be okay with, uh, we would just need to go back to the, uh, land owner and let them know. Um our last discussions with Smith Roberts Land Service is that uh due to the timing of this and the timing of the grants um approval of this property was uh contingent upon the lease agreement. So we would just bring the lease agreement back to you um with that increased uh insurance amount. [clears throat]

Well, so and and I'm not going to I'll be quiet right after this, but I just got one more point to make that Grant, you mentioned loss of life is terrible. And there is no dollar amount that you can put on loss of life. Going from$1 million to $2 million does nothing for loss of life. Uh and it really doesn't. Uh you know, go to 10 million if you want to cover loss of life or 20 million, 30 million. Uh I don't even know that you can cover it for that. Okay. But I do know that these aircrafts, they have to carry that type of insurance as well, right? Don't they? Yes. I mean, I don't know. I'm talking about these jets. They have to carry all of that.

It's But whether or not we'll seek subregation [clears throat] on on that is why and I love Well, that would be up to a court at that point. Okay. I just have a quick question and this is a very simple question. Have these land owners had cattle there this whole time? Yes. So, for years? Yes. Yeah. Forever. And they primarily use it for seasonal um for seasonal cattle grazing. Um like I said, they've kept at most three cows. There is a there is a maximum in the agreement to how much they can have. Okay. Um but you might have already said this. I'm just Is there any way we can move forward with the lease agreement and then just look into how much insurance would be acceptable later?

Yes. I I think that's a great point, Mayor. what whatever the council's comfortable with. Um, as Kaden mentioned, if our if our standard for the airport is a million dollar minimum for commercial general liability, period, um, it it does seem a bit excessive to go over that million dollars. Uh, however, I will defer to the board because it is your I have a motion on the table to approve it with the million. And we got a second down here. So, we go to a vote on it and then we move on. And a million dollars is pretty standard on anything. Yeah. Okay. They're going to have way more than that on their SR22 jet.

And if we feel [clears throat] like we need to upon further evaluation, we can go up, right? I mean, I don't see a reason why we couldn't um if I don't know if this helps or not in our um airport facility directory. So on chart supplements when you're going to go land at our airport because of all the wildlife issues, we do have it in the in the notes there. Pilots should read it. um where it says uh wildlife active um on or near runway areas. And so um I don't know if it helps the fact that the pilot uh on approach would already be um hopefully uh looking for some kind of livestock or animal. Um certainly not a cow that's on city property, but um you can kind of understand what I'm getting at there. So

Okay. Well, uh, Grant, when you were gone, we just discussed we already have a motion on the table in a second to approve as it is, but willingly knowing, we can look into, uh, purchasing a bigger insurance pack package if we feel like we need to in in the future. What was the requirement that we inserted into the agreement after was [snorts] was it after the airport board had voted on this issue that we Yes sir. So we had uh the liability and indication excuse me section um was already in there. The what we inserted uh was the section pertaining section five pertaining to insurance uh liability insurance. We took that language directly from our lease agreements that we typically use.

All right. Well, you got a motion and a second. Yep. Any question? Any any other any other comments, Grant? Are you Well, the member on the board who has run an airport um voted no based upon the amount that we had requested. So, but we can purchase more. Correct. We we could ask for the that property owner to purchase more or the city could look at purchasing a separate policy that would accommodate [clears throat] that uh if that's what the council desires. Absolutely. We don't have to decide that right now tonight. Uh we do need to know so that we can move forward because

you got a motion and a second on the table. Yeah, I know. For the million for the million dollar as it is. it if it's if it's desired to be higher than a million dollars, we would need to know that now so that we can proceed with the the lease agreement is contingent upon the property purchase and the property purchase is contingent upon the lease agreement. So, we can't go forward if we don't know what that request is.

So, if it's a million dollars, great. If it's $2 million, then we would we would ask for you to authorize that up to 2 million. We would go back to the land owner and say the council would like for you to have a $2 million policy. Um, and then from there we could execute or they could say no and we could not purchase the property. I mean that would be unless a new deal was negotiated. Okay. All right. Okay. Any any further questions, comments from down here? Okay. All right. Well, we have a motion on the table in a second. So, uh there's no further discussion. Let's go ahead and cast our votes.

I'll vote. Okay. And it passes 5 to one, the lease agreement of the Randall S. Martin and Wynette J. Martin. Uh, item number 11, Main Street incentive grant acceptance. Uh, Shondaanda Rooney. Hey. So, about this exact time, one year ago, I was presenting to you the Main Street incentive grant program with which we completed the pocket park. So now I'm coming back to you with the exact same grant program. I submitted an application to do a small streetscape project in downtown including adding some new trees, doing some wayfinding signage, some planters and some historic benches. So, if I can get your approval to spend our 50% and accept the award, then I will move on to the parks board so that they can approve the trees and the plants and then the HPC to approve the benches and the planters and the signage.

So, moved. Second. And by the way, you're doing a great job on this. Thank you. I appreciate it. Have a motion [clears throat] in a second. Anybody else questions, comments for Madam Rooney? Okay. Pass your votes then. All votes. Unanous approval. [cough] Thank you. Main Street Institute grant. [clears throat] Thank you, Shondaanda. Item number 12, the purchase of a 2025 Chevrolet Police Tahoe. Uh, Chief Swagger.

Pretty self-explanatory. We're going to use the money from two vehicles that were wrecked uh to pay for the Tahoe and then we'll outfit it for another 25,000. and the the settlement on those two vehicles will not quite cover the purchase or the upfit. So, there are funds that will need to come as we stated in the staff report. It will either be surplus funds at the end of the year or he'll make up for it in his budget. So, second motion in a second. Questions, comments? Okay. There's no further comments or questions. Please cast your vote.

Unanous approval for the purchase of a 2025 Chevrolet Police Tahoe. Item number 13, memorandum of understanding with direct protective services for firing range use. Chief,

we [clears throat] allow government entities to come out and use the firing range um because they have their own insurance. Anytime someone else wants to use the range, a company wants to use the range, we come and ask the council for permission. Um we have a pretty standard contract that was put together um by Mr. Wheeler last time and I believe Mr. Marvel has looked at it this time. Yes. Um, so they they are asking to be able to come out and basically certify their security guards annually and during initial training at our range. So moved. Second. All right. Motion second. Any comments or questions? I think we ought to make it public.

I'm okay with [laughter] I'm okay with that. Money guidance. Right. [laughter] I speaking of liability, it's just open. Anybody home at any time? [laughter] Give them give them the code. They go in. They just have Okay. All right. Any questions, comments? Okay. We have a motion in a second. If there's no further comments or questions, please cast your votes. Oh, this is the police station. [clears throat and cough] Yeah. Yeah, man. This is bully

All right. Unanimous approval for the memorandum of understanding with the direct protective services for firing range use. Item number 14, the ODM grant acceptance uh 911 mapping project. The state has awarded us $82,000 to re renew all our GIS mapping throughout Logan County. Asking that you accept it. It's it's 100% on them. There's no match on us. We get we we have to get reimbured for it. So, and that's a big deal because on the 911 [clears throat] mapping, you can have a new location, for example, the county offices and obviously the EMS and fire knows where they're at, but when you go tohead and key them in their address and it shows non-existent.

Well, and if you look at at Logan County especially, you'll find um at a T intersection, you'll have a cluster of eight dots right here because no one ever knew where the houses were going to go and the houses have been in for 20 years. Yeah. Oh, somewhere. So, it's kind of important. Yeah. Gosh. Okay. Very important. Yes. [laughter] All right. Any questions or comments on that to the chief? Okay. There's no further comments or question. Please cast your votes. All votes are in.

Okay. Unanimous approval for the ODM grant acceptance 911 mapping project. Thank God. [laughter] Get that updated, Chief. [gasps] Uh item number 15, the 911 GIS mapping proposal, Spatial Data Research, Inc. Uh Spatial Data Research has a state contract for doing the mapping and I'm asking you to allow us to spend that 82,000 that you just accepted on them to do the mapping. So move second. All right. Motion a second. Questions, comments? All right. If there are none for the chief, please cast your votes.

All votes are in. unanimous approval for the 911 GIS mapping proposal spatial data research. Item number 16 is District Attorney's Council grant acceptance responsible gun storage program. The Attorney General's office once a year offers some some grants for various projects. They don't tell you what you have to ask for, but they give you some general guidelines. Um, when I checked into it this last year, no one had ever asked for any of the grants under the weapons category. And so I got with the other law enforcement inside Logan County and we thought and I you know we just kind of looked at what we might be able to do to prevent some guns from being ending up in the wrong hands. So they gave us $76,000 to basically buy gun trigger locks and lock boxes that we could provide to our public. I think our lock boxes we're going to get about 2,800 of those and I think on our trigger locks we're going to get about 40,000 I think.

Now are you going to have some kind of criteria on that? Like in other words, if they come in and say, "Hey, uh, you know, we need a lock box." Or, you know, are they going to have to They're not obviously going to have to be mandated to be concealing carry anymore. No. No. But, uh, we I had I had the first meeting with, uh, the sheriff and the chief at Crescent last week, and we're working on coming up with criteria for that now. So, moved. Second. Motion. [clears throat] First and a second. Any questions, comments? Okay, please cast your votes. All votes are in.

Okay. Unanimous approval for the District Attorney's Council Grant Acceptance Responsible Gun Storage Program. Item number 17, the JAG LLEBG grant acceptance handheld radios. Yes, we received a grant for $10,000. We had asked them to allow us to purchase two handheld radios. Uh the total cost for two handheld radios is about 12,000. So, we'll have to come up with the extra out of my budget. Again, this may be a silly question, but um a handheld radio that's five I mean, I'm not questioning the amount, but it's just I am questioning the amount. Is it like a walk? It's a walkie-talkie. Yep. Okay.

And they're more expensive than the ones that go in the cars. Uh several years ago when the state the state decided they wanted to put in an 800 meghertz radio system along 35 and 44 and 40 and 20 um they awarded that contract to Motorola and Motorola is the only one that provides these and they're not cheap. There you go. But it's all their radio towers. I mean it's wherever they're at. Yes. Okay. So thank you for the answering. So moved. Motorola. Do we have a motion? You got a motion up here. Okay. [clears throat and cough] Motion second. Any any questions, comments about I don't remember what it was. Okay. There's no comments or questions. Pass your votes. All votes are in.

Okay. Unanous approval for the JAG LL EBG grant acceptance handheld radios. Item number 18, District Attorneys Council Grant Acceptance, Violence Against Women Act. We've had this grant for about seven years at this point. This grant pays 95% of the salary for one of our uh detectives who specializes in sex crimes, rape, um domestic violence, and stalking. Haven't we also been using a company vehicle on some of that or am I thinking of something else? I thought we were using something to be able to transport different grants. Okay, good. [laughter] I got a couple of them. So, move a few.

Second. All right, we have a motion and a second. There's no further comments or questions. Please cast your votes. All votes are in. Okay. Unanous approval for the District Attorney's Council Grant Acceptance Violence Against Women Act. Thank you for all those very much. Thanks, Chief. Thank you, Chief. Thanks, Chief. Item number 19, termination of the IT services agreement, the Standards IT LLC. Mr. Faulner.

Yes, Mayor and Council. If you'll recall, we were successful in securing $380,000 in cyber security grant funds uh to update technology services here within the city of Guthrie. Uh unfortunately, those funds ran out effective December 30th, 2025. With that, um the company that we were using, Standards IT, uh we were no longer able to afford the services which standards provides. Uh so we've got a separate company that will be your next agenda item. Uh but at this time we're going to be terminating this agreement effective February 6, 2026. Uh everything is we're all in good standing. It's just a lack of grant funding and and affording the service. So staff recommends approval.

So move second. Okay. Any questions? Ready? Okay. There's no comments or questions. Go ahead and cast your votes. Votes are in. Okay. Okay. Unanous approval for the termination of the IT services agreement with standards IT LLC. Item number 20 is the master service agreement and IT services agreement with Prestige IT LLC.

Yes, Mayor Council. Uh this agreement pursuant to your previous action terminating the standards IT agreement. Uh Prestige IT is a local IT company with uh ownership that is familiar with our infrastructure here at the city. Uh the master services agreement and the IT services agreement have both been reviewed and approved by the city attorney. Uh couple of key points here for you. Monthly service fee $3,500 a month um with an initial payment of $10,000. Uh staff recommends approval and it is budgeted.

So move second. No further comments or questions for Eddie on that. Let's cast your votes. What the I did. Dan's ready to jump up and do a back flip right to the podium. Broken. Maybe my button's broken. Can you reset it? Reset it. Let's see if that'll do it. Um, all votes are in there. Now it clicked. Diana, now you didn't go. Diana doesn't vote. I did. Oh, do I hear again? [laughter]

All right, we made we made it. [laughter] Um, approval for master services wires are crossed and IT services agreement. Prestige IT LLC IT guys in here. Yeah, right. [laughter] All right. Item number 21 is the final uh subdivision plat approval Mission Hills uh section 2 phase 4.

Yes. Thank you, mayor, city council. Uh as indicated, this is phase four of the Mission Hills uh subdivision section two, which is a subdivision adjacent to or west of the original Mission Hills. Uh this has 20 lots on about 27 acres. Uh the reason there's so few lots, this is the very southwest corner of the property and most of it's in the flood plane. So this is that area that's along Prairie Grove and uh Davis Road. Uh so again, that's why there's so few lots. Uh the planning commission recommended approval 3 0. All of the improvement plans have been reviewed and approved by the city engineer and our public works department. I'll just mention that we'll probably have two more phases left. One to the north uh of the existing subdivision and then basically what's adjacent to this one to the uh east and that will take care of all the section two there. So now the so the flooding is handled because Jeff and I have dealt with Mission Hills flooding issues that nobody could control anymore. We won't mention who or who they were but uh because it was you know should have been handled on the front end but the engineering has handled that. Correct.

Yes. And all the all the phases. Yeah. And again the reason there was nothing in this at all is because it was a flood plane. So there won't be any type of development, but each of the final plats that have gone through have been reviewed to make sure it corresponds to the overall grading uh plan that was approved as part of the uh PUB subdivision. And that so all of it should drain uh basically within its subdivision and not affect any other properties. So therefore, when homeowner A buys the property, then they build the house and in 6 months, if it floods, that's going to be the builder's issue, right? Or is that going to be the cities? Whose issue is that going to be?

No. Yeah, I was going to say there should be no flooding whatsoever. I mean, to be honest with you, if there is, there's probably bigger issues we have. I mean, because right now, none of what's being done is in a flood plane. So again, all the drainage that would come from any rain or uh down the streets, whatever are is uh engineered to go into uh drainage retention ponds. So let me just say it a different way in the protection of the people that are going to be buying and moving in there because again, Jeff and I have dealt with this. Yep.

Uh and they did flood and there's nothing that you can do about it. Um, and so if it does happen, then it's going to fall back on the engineering of the city and the builder, right? [clears throat] Civil issue between Yeah, I was going to say it's going to be a civil it's going to be like any other property in town. They're going to be able to do something about it where these homeowners that Jeff and I dealt with weren't able to because it was way past the time frame and the whole deal. And yeah, and plus at that time there was no review like we have now. Uh when the original Mission Hills went in, we didn't have a drainage ordinance. Okay.

And and I want to be clear, I'm not aware of the previous issues. Um but I will say it is a civil issue between the property owner and the builder. So they they have that ability to go in and and sue just as anybody else would. Right. And again, I don't mean to beat a dead horse, but what I'm saying since this is a defined flood area and that they engineering is approving these homes to be built within that area. No, no, that's what I was saying on the outside of that area. Yeah, the the homes are outside the flood plan and part of the drainage plan that was approved to make sure that any of the drainage goes to the proper retention basins. Okay. So, the core of engineers who determines flood planes, correct? FEMA. FEMA. FEMA. FEMA.

So, they consider it not a flood plane now or No, it would never. This was never in the flood plane. Yeah. The designated flood it rides on the edge of the flood plane is what it does. Yeah. So, that flood could potentially rise is where I'm going with this. Well, 100 year flood plane, I guess. And it and it did it did flood down there really bad. We'll get another 100 years to go. Hopefully. So, I'll be dead and gone. Nobody will care. Jeff, any further comments or questions for Mr. Kasich? No. Move to approve. Second. Okay. Motion in a second. And if there's no further comments or questions, please cast your votes. Sorry.

Unanimous approval for the final subdivision plat approval Mission Hills section 2 phase 4. Thank you, Dan. Thank you. Item number 22, city manager report.

Yes, mayor and council. Welcome back. It's it's been a little over a month since we had our last council meeting. Uh I believe everybody was thankful for the opportunity to rest and enjoy the holiday season here in Guthrie. Uh another great holiday season. We've heard nothing but good things uh from all the merchants and in fact several of our merchants said they've had their best holiday season, Christmas season on record this year. And and we hear that that's a theme. We heard that last year. First weekend in the Victorian walks. We had our best day ever. And then this year we heard it again. We topped last year by 10%. We had our best day ever. Well, it's like okay, we're we're happy to hear that. That means that good things are going on. We've got good good organizations within the community uh between the territorial Christmas and all of the folks who were volunteering with that as well very merry Guthrie Christmas and uh I'm sure there were several other events. I if I tried to name them all we'd be here all evening but lots of good volunteers in this community that make the Christmas magic happen and we're well known for it. We received some great recognition. Uh HGTV recognized Guthrie as uh one of the 50 best small towns to experience Chris Christmas in and that's that just speaks again to the level of tourism and the commitment of our volunteers within this community. Uh last week the Chamber of Commerce held the state of the city. Thank you to those of you who were able to attend. um started off the year strong with 70 people at the lunchon which I was happy to hear that uh the normal attendance at a Guthrie chamber lunch is about 40 people. So we were rallying them all in and and bringing the folks in. They were excited to hear about all the great things their city's got going on in 2026. Um runway 1634 is closed at the airport for approximately 7 weeks. will complete the final leg of the taxi way and fix

the dip on the runway. If you're unfamiliar with the dip, that is uh actually a couple of panels on the runway where the the subgrade has failed and caused literally a dip in the runway. Um, it's my understanding that's been there for 20 plus years and we were able to address it uh rather quickly during this taxiway project with the help of the FAA uh in the ODAA Toby Kaden and myself were able to get this through uh relatively quick with a cost of about $5,000 per city. So, city of Guthri 5,000 5,000 city of Edmund um we're going to fix that issue and that is just tremendous tremendous win for the airport. um ADA intersection here on 1 in Oklahoma closed on January 5th with good weather. We anticipate it'll be open between 45 and 60 days be the uh complete removal and replacement. If you've been walking through there, they've already got concrete poured back for the crosswalks. Uh and some of their curbs are already complete. They're moving along nicely. The Westside booster pump station u there underneath that Westside tower is nearly nearly ready for ribbon cutting. uh we've been running off of it for the last couple of weeks and seem to be happy with everything. Uh that's uh that project again both of those CIP funded uh replace the oldest booster pump station inside city limits. So chewing away at that infrastructure one bite at a time. [snorts] Owen Owenfield bid opening uh currently scheduled for January 22nd. That has been pushed. It was previously scheduled for December 11th uh then January 13th. Now we're at January 22nd. I think that's going to be the final date because we're we're running out of time. Uh but we had some amendments to the plans and the holiday season. We felt it would be best to go ahead and push that time out, make sure that we got as many contractors in here as we could uh to

give us a good bid on that construction. We will uh be accepting bids for ground maintenance services for mowing at Summit View Cemetery, the center medians on Division as well as the center medians on Noble. And we've also thrown in um an alternate to get bids for mowing airport property. So we look forward to a mandatory pre-bid meeting on February 5th at 10:00 inside the council chambers. Do have a couple of retirements for you. You've heard about one of them, Sergeant Mike Lenoy. after 21 years is retiring from the police department. Uh we wish him all the best. We also have a retirement Captain Sean Rice. Uh 25 years with the Guthri Fire Department will be retiring um this Friday, his retirement party at 2 2:00 at the fire station. So you should have gotten that invitation in your email from Jessica. I will be out of the office the remainder of the week at the CMAO conference in Edmund. So I'm out of the office, but I'll really still be around. That usually translates to I'm here early and I'm here late. Uh but be right down the road at Coell if you need anything be available by phone. And we are back to our regular meeting schedule. So our next meeting will be held on February 3rd. Again, we appreciate that break. I'm sure it's been nice for all of you. Uh although we had 27 agenda items, we're still making record time. So

thank you guys. That's all I've got. Thank you, Eddie. Thanks, Eddie. Uh, item number 23, request comments from members of city council. Councilman Williams. No, sir. Thank you. Thank you. Uh, Councilwoman Denning, I do have a quick comment. Um, make it quick.

I'm [laughter] reading. You can take as much time as you need. You can take as much time as you need. Um due to the upcoming possibility of cold cold weather um this weekend and snow um I was asked by um Amanda, she operates Safe by Grace Rescue here in Guthrie um does amazing work um with animals, our doggos and um lots of um assistance that a lot of volunteers here in town um help with. But she did ask for the viewing audience and anyone in this room that um has things to donate or would like to volunteer. So, I'm going to read just her message so I don't get off track here. Okay. If anyone wants to volunteer, donate straw, old, new dogous, dog jackets, sweaters, blankets, dog beds. Um that would be wonderful. A way for me to get out and give things away to people that need them. This includes both city and county, obviously. Um, she has dog foods, dog food, some extra blankets, and some jackets to start with, but always can pick up donations or meet folks who can't get to her. Also, her fosters are full. She cannot take any dogs in right now without new foster homes. So, if anyone in the viewing audience is interested in becoming a foster to open up more room for her at her rescue, um, she does have a Facebook page, Safe by Grace Rescue, and that [snorts] application is on her page. Um they can also get a hold of her on Facebook or call and text at 4052932878. So um if anyone has any needs, please reach out um to me, Amanda, and we will get um folks whatever they need to get through this cold spell for their animals. Thank you.

Thank you. Uh Vice Mayor Taylor, thank you staff. B you guys brought all kinds of stuff to us today. I I appreciate that. [laughter] That's it. We hadn't been here in 6 weeks, so it was kind of nice to get a grand hearing from everybody. I appreciate all his work. So, other than that, that's it. Thank you, sir. Uh, Councilman Giri, nothing. Thank you. Uh, Councilman Both. Well, Jeff stole my thunder. I was actually going to thank staff tonight. [laughter]

No, seriously, Chief, you've done a heck of a job ever since I've known you. And, uh, you really have. and Cadence as you have Shondaanda obviously uh goes without speaking uh you've done phenomenal and so have you Dan you [laughter] continually no no no Dan has done a great job by way too well [laughter] but in and I don't want to point Dan out too much because it might get give him too inflated of a head over there but he does post some stuff out there and and it's always positive uh about our town there's never negativism it's uh this positive growth and direction and and I appreciate that. Proud of you for that. And that's it.

All right. Thank you, sir. Uh now it's my turn. Yes, this is the first meeting after the holidays. So glad to see that everybody survived. Um I would like to uh back up um Councilwoman Denning there on uh the idea that it is getting cold outside. Please bring your animals inside. Okay, let's get our pets inside. uh state of the city address. I attended um the uh city manager, like he said, he spoke, gave a presentation, he talked about what we accomplished in 2025 and what we plan to do in 2026 and I thought he did an excellent job. So, thank you Eddie for representing the city on that vision. Um now that the holidays are over, that doesn't mean that we still don't have events. Uh I don't know if any other town in America has as many events as we do, and that's a great thing. Uh it's supposed to slow down. It never does. and Guthrie. Uh New York City does not sleep and Guthrie never uh not has an event going on. Uh so we still have events going on at the library right now. So if you have kids, uh you have something for them to do. Pard Theater still has shows going on right now. Um we have multiple ribbon cutings and businesses being open. So even though the holidays are over, uh there's still plenty of things to do. And with that, that is all that I have. Welcome back. I'm looking forward to a great year. Um, I do also want to thank uh I do want to take a page from the vice mayor and I do want to thank staff. Thank you so much for 2025. I appreciate it uh very much. And with that, we will

Yes. [clears throat] And uh Oh, wait. No, I thought you were done. [laughter] Never done. No, I I was. But before we go into the next meeting, we have an executive session. So, um, item number 24, the proposed executive session pursuant to the authority of the title 25os 307 as follows. So, move second. Motion and a second. No further comments or questions, cast your votes. All votes are unanimous approval for the proposed executive session. There we go. I move that we reconvene on the executive session. Okay. We have a motion to have a second to second. Second. Okay. Move a motion to second. Discuss your votes.

All votes are and it's approval come out of executive session. Um, so is it we're item 24. We'll go ahead and do a No, 26. 26. I move that we allow the staff to enter into negotiation with Young Contracting LLC. Okay. And there is there a second on that? Second. Okay. A motion or a second. Any further comments or discussion? If none, please cast your votes.

Okay. Unanimous approval for the mediation with Young Contracting LLC. Um, and with that, item number 27 is we are adjourned. And then we will call to order our Guthrie public works regular authority meeting again Tuesday, January 20th, 2026. Uh item number two is the consent agenda items A through D. Mr. Chairman, I move approval of the consent agenda. Second. Okay. Thank you. We have a first and a second. Um no further discussions. Please cast your votes. I'll vote in.

Okay. Unanous approval for items A through D. [sighs] Uh item number three, items from the consent agenda that were removed. There were none. Number four, we have WWTP conceptual plan acceptance and waste load allocation study authorization. Mr. Maker, you have to wait all the time for this. I know.

Yes. [laughter] Mayor and council, I'll try to make this quick because I believe uh Bill Myers is going to have a PowerPoint as well to kind of go in a little bit more detail over this project. Um during our DQ uh inspection in early 2025, it was observed that the Simmeron River had migrated northward um several hundred feet from its historical alignment. Um the current outfall now discharges kind of in a backwater area that's no longer connected to the act at the active river channel. Um DQ requires uh the discharge to enter into flowing water. Um therefore remedial measures are necessary to reestablish reestablish the compliance and in ensure proper u dispersion of the treat treated a effluent waters. Um our discharge permits they're renewed every 5 years. Um the expiration of this permit was March 6th of 2025. Um however due to the issues required from the alpha location the permit renewal could um it was not approved um we had submitted it uh let's see well we met with uh DEQ to go over the um actions uh to come up with a plan on August 22nd of 2025. Um with that I will turn the podium over to Bill. I believe he's got a our city engineer, he's got a PowerPoint to kind of go a little bit more in depth on this project. Um what it will um uh all entail, some timelines. Um I will say our next uh sanitary survey for with DEQ for 2026 is coming up. It's the 27th of this month. So we'll have another uh inspection

coming up on the 27th. Um hopefully everything goes well with that one and we're not back here in a year with another project. But um Bill, would you like to go ahead and come forward and kind of go on in detail a little bit more with the project? Thank you, Tenny, Mayor, Council. Um want to talk what we have on the agenda tonight is basically we need your concurrence in us submitting a work plan to DEEQ to deal with this issue. I'll go through this rather quickly because we're all may be tired. and their Brian needs to go to Oklahoma City. So, uh let [laughter] me knock this I do

and I am too. So, all right. So, here we are. Um so, the plant came uh on the in on the line in 2024 June. Uh substantially complete. Um the plants about 1.5 miles um uh actually uh the old plant is 1.5 miles east. The existing uh permit and discharge uh were uh uh there was regulatory issues. The treated effluent like 107 was discharged to a flowing water course under DQ res. The existing outlaw was originally compliant with permit conditions and the permit renewed without issue every 5 years up to 2020. So compliance relies on adequate hydraulic connection to the Simron River. Simon River migrates uh cycllically and has currently drifted severt northward at the location of the alpha alpha now discharges into a stagnant backwater area. Backwater area is no longer hydraulically connected to the active river channel. Current conditions do not meet regatory discharge requirements. So the project objective is to restore a compliant discharge to a flowing water course. Minimize regulatory risk and long-term operational burden. Identify the most cost effective and substainable long-term solution. avoid unnecessary increases in the treatment intensity and onium costs. The alternate one we looked at was extend the existing effluent main to a new downstream discharge point about 1400 ft. Number two was construct a new discharge straight north of the existing plant on the Simon River upstream of the confluence of the Simon the cottonwood. Alternate three was to construct a new discharge on the cottonwood where our discharge main crosses the cottonwood now. So alternate one like I said 1400 ft at 21 in is what would be required. We'd extend it to a more stable uh portion of the river. We'd maintain existing discharge permit with minor modification. No change to the treatment process or effluent limits. The existing permit is a what they call a 30 BOD 45 total suspended solids. It's almost it's almost a primary standard type uh discharge permit. It's really wonderful. So this

is what the project would be. We'd have to get easements. Um it is it is a feasible alternative. That's alternative one. Alternative uh the it would cost about 1.4 million. The annual cost uh would be about n the average annual equivalent cost of that option be about $92,000 a year. That's with capital recovery maintenance. So there is no anticipated increase in annual on&m cost. It's a permanent loan maintenance solution. Alternate two would be that we discharge straight north of the plant into the Simron River which is above the confluence of the cotwood. So it's an area that there is not a wasteland allocation on at this time. So we'd have to apply for do a model and apply for a wastist load allocation to modify the two-way plan. It's upstream of the confluence. Um so there's what it would be from our our effluent we of our uh UV systems straight north across our property. We need one or two easements from land owners that own the old railroad. Um it's a relatively stable portion of the creek as well of sorry the river. Alternate two, cost and performance. It would cost about 1.49 million. Uh the 20-year design life would be about 95,000 a year, but the estimated annual operation and maintenance increase because we believe that the the uh limits are going to be more strict because it's again we don't have as much assimulation because of the cottonwood. So the effent would be restrictive anticipated due to red stream flow and we believe we might have to adjust our treatment a little bit to be able to handle that more strict uh permit limits which is why we'd have a increase in operational cost. So reduced stream flow simulation capacity upstream location anticipated more restrictive effluent limits from BOD TS ammonia increase aeration requirements and sludge production estimated about $60,000 per year increase in O andM costs. Number three be we'd uh go directly into

the uh Cottonwood just south of the of the Simron that um was going to require wasteland allocation as well. That river is or excuse me that creek is loaded up because we have Deer Creek Oklahoma City Deer Creek Oklahoma City Chisum Creek and we have the uh Bethany acres that dump into creeks that get into Cottonwood. So that we we could still need to study to see what see what we could do with it. Um, and there it would require just minimal minimal uh minimal work off our existing main. So the it cost about 677,000 about $43,000 a year and we'd still look at an increase potentially in operation costs because of the stricter effluent permit limits. So uh one thing I might add is the um the some of the advantages of like the existing outfall is about almost six miles from the plant. So they have to drive all the way around to the outfall to grab samples. If we did the one on our property, he could take a uh uh

Are you talking about right into the cottonwood?

No, I'm talking to the Simmeron. The cottonwood would still require we still have to drive about four and a half or five miles to get to that point. So uh this cottonwood has limited flow and a simative capacity. It's a more restrictive effluent and you know, as I said, we'd have a $60,000 per year increase in that. So the summary of the cost of the alternatives, alternative one which is just extend our existing point would be the average annual equivalent cost is about 92,000. Alternative two which is one that go straight north plant would be about 155. Alternative three which is in the cottonwood be about 103,000 a year. So we just don't know till we run the wastel allocation to what kind of effluent limits we are going to be faced with. So, so what we need to do now is we need to submit a work plan which we've written a report and a work plan. We need to submit it to ODQ after after you guys concur which we hope you would tonight. So once they they're going to review it, they'll come back with comments and they'll say, "Okay, yes, we're okay with y'all moving forward with doing a wastist allocation study of your different points." We would come back to you and we we would ask for funding to do the wasteland allocation study at that point. Not not asking you to spend any money right now. Okay. I want to make sure the DEEQ is is good with what we're talking about. This is in your Well, this is an a bridge version of what's in your packet. It's very detailed, but basically we go we go through three different sets of processes. We do a a uh computer model, a desktop utilizing standard values to see if that gives us the limits that we're looking for on the two locations. If that doesn't do it, then we need to go to the next level where we do a calibrated model. If that doesn't get us a good enough limits, then we go to a verification model. And um this is what we're presenting to DEQ. We believe that probably the first step would probably get us probably enough uh enough limit that is palatable [clears throat] and I don't know we might have to go to the second step.

So the reason why we need to do this is required to support discharge permitting with ODUQ particularly with new locations and confirms what the river or the creek can actually handle regard to the treated effluent quality help set discharge limits that are achievable and defensible computer-based the fa first phase like I said was a computer-based desktop analysis using conservative assumptions establishes preliminary discharge limits no field sampling required estimated cost is about $70,000 then we'll and that one will evaluate the three discharge locations that I just mentioned F. Uh then so we're going to be out that regardless

that regardless for that one. And then uh [clears throat] okay so the current treatment process is produce high quality effent in relation to discharge limits. So we're recommending also at some point that we install DO control which we didn't do on the other project as a cost savings. We'd like to what we have now is we just where our blowers are basically operated full bore. So we're getting wonderful effluent. We don't have to have wonderful influent right now, but if we spend a little bit of money on what they call dissolve oxygen control, we can ramp the blowers up and down and meet whichever discharge limit we're going for and it save cost. So that that's what potential savings up to $60,000 a year, which that'll be in the overall plan when we get to that point. So decision after phase one, we review the results with city staff and DEQ and we proceed to design if the limits are acceptable. an additional study only if beneficial. So we'll make that decision. We'll come back to you all. We'll present it to you. You all will be able to make a decision. If you concur and if we need money, we'll say we need money. Okay? Then we need your blessing. We'll say we need your blessing. We always need your blessing. Calibration if needed. That'd be the next level. Yeah. [laughter]

We always need money. We always need money. We always need the blessing. So uh field sampling under low flow conditions on this is if we have to do a calibration. refine some model assumptions, may improve allowable limits. That's about $106,000. Hopefully, we don't have to go there. All right. Um phase three, verification if needed. If we're just not getting the results, if we want to do it, then we uh sample under different uh flow conditions. Final confirmation of discharge limits, estimated additional cost 97. So, the total of all three, if we have to do it, is 274. I might say that. What happened to zero? Pardon? [laughter] Right, Tracy? Well, I was going to say DEEQ is pushing for us to go straight north because they don't want to mess with it again. So, I at the end of the day,

and that was phase two. That was two two option two. Option two.

So, it looks like to me the most cost effective option would be to extend our existing outfall, 1400 ft. We'd have we still have to drive 6 and 12 miles to the outlet, have to get some easements, but when we look at the overall numbers, it might be the best. So anyway, again we we need to at least do the the uh desktop model to see what kind of F limits we could uh considering. Okay, we could also do this say if we did do the one again it's all a function of the models. We could do the one going straight north of the plant. We also could someday when we get the money we could extend to the new location downstream of where we are now. We could have two discharge points which is good for expansion. It's good for seasonal issues. it it's there's a lot of places that have two discharge points. So that would be a positive thing too. So current recommendations right now we we just need to approve the work plan and submit to DEQ to get a response back and then after that authorize phase one of the study after ODUQ approval of the plan

which is the 70 grand. Yes. So let me ask till they've looked at it before we even come back and talk to you about that. No, I get it. So let me ask a couple quick questions. First off, how much leeway? I mean, what what kind of time frame are they giving us? Cuz they're already saying, "Hey, you're going into a stagnant pool that's not acceptable, right?" And did that just fall through the crack or did that just all of a sudden happen? How did we get here? Well, okay. So, that's one of those things that, like we said before, that the Simmeron Good move.

It moves. Okay. There are times that there was it was there and there was a there was a there was a a reach reaching out to the river a part of a channel and then it just over the last few years it's sort of closed up is what it amounts to. We looked at cleaning out the channel. That's what I was going to say. What about some bulldozers and stuff?

We looked at that the core of engineers was they were like well yeah it might require a permit and then they said but you'll need to do a uh a wetland study because we've created it. It is a wetlands. I mean now and I just think it'd be a regulatory problem. Plus, it's a lot of material to move. We can't just put it right there. We have to move it upstream to where it does where we don't have any chance of that material coming back to that basin. So, it'd be very costly. It was more expensive than than the option number one or number two. So, yeah, we looked at that and we just it's just it would be and how do we know we clean it all out? What a 15 years it does it again comes back. So, how do we get how much time did they give us to rectify?

That's what we're going to find. They haven't told us yet. They just want to see something from us that you guys have blessed at least a direction. You haven't even blessed an action. You just you're going to bless a direction. Okay. That's all I'm asking for for tonight. What you need is a motion to uh for you to take an action. Yeah. Did you have language on the on the agenda at this time? I think and then he'll come back and then do the Yeah. I'm not asking for money right now. Yeah. We're looking for a motion to uh approve the wastist load allocation study. Um and we will come back after we've presented that waste load allocation study to ODQ with our work plan and we've been given guidance from DEQ. We will then come back to the council present those options. Yes. After DEQ's given us that.

So you just need a motion on four. Just a motion to proceed with a waste allocation that we proceed with waste load allocation study authorization. Second motion to second. Uh any questions or or comments [snorts] for Mr. Miners or Mr. Baker? I don't this might be more of a tenny question. I I don't know. You guys can decide. Um but at was there any point as far as with the quality controls that are already in place that of what comes in and out of the plant? Was there any indication that something was wrong at some point before DEEQ figured out that the river was changing channels or direction or whatever?

I'm not sure I totally understand your question, but did you see the river moving? No, no, no. [clears throat] So like in 2020, I mean the river has migrated over time and has out in that. This is more about like is there is there testing at the plant like to to test if if the waste isn't going in the proper channel. Does something come back to you guys in the plant and where you go something doesn't look quite right. That's more of my question. Yes. There's testing that takes place upstream downstream so many feet from the discharge point. Did that ever look No. No.

No. or deeqbed be we would have been talking about this long before my question. So you don't didn't have any idea. There's nothing like that. It's just simply the fact that the simmeron has migrated over and now if we could bring that slide back up it probably explain it a little bit better for us. And while that while that slide's coming back up also the time of the renewal of our permit is key as well because when we resubmitted that permit DEQ was reviewing the documents if if I'm understanding your question correctly. How did we get here? Yes. And but we resubmitted that permit um early 2025 and during their review they came back and said, "Hey, we're we're not going to approve your permit. We need a because this is happening." Because this is happening. Okay. Gotcha.

You can see here where the Simron used [snorts] to be off over into here and make this loop. Well, our discharge point is the existing one is right in this area right here. Um we currently discharge here. Well, now it's just becoming a stagnant pool. It does not reach the actual flow of the water.

Okay. So that's where we're have they're telling us now we're going to have to either extend this down here to exit out into the actual discharge of the flowing water of the Simmeron or look at option two I believe it was dropping straight over the hill from our uh treatment plant or back upstream up here at the cottonwood um where the real small blue area is. I'm looking at uh discharging right there. But either of your two points upstream are going to make uh put us under a lot stricter um treatment limits. As Bill shared, currently we're a 30 and 45. Um that would probably guessing that could put us somewhere around like a four and a seven maybe. We don't know that. That's what the workload allocation study would tell us what those limits are. um when you get that tight of limits comes risk behind that of whenever we go do those tests and pull those tests. Um obviously there's there's those tighter limits that you have to be meeting. Um so

okay. So what I was going to ask was we're talking about dumping it here. Are we needing to watch what happens because could it come back up the Cottonwood Creek? It's not going to go very far. But you mean if we dump over here right now they they won't know because there's so much flow coming in the Okay. And that's why Okay, that's great. Yeah, that answers [clears throat] that. Okay. Well, you're dumping clean water anyway at that point, right? Yeah. So to speak cleaner, I must say cleaner.

The thing about the discharge where it is the 30 45 there's a lot of uh forgiveness that comes with a a limit like that. like we're producing right now. Sometimes seven and 10 or 10 and 12. He can have a hiccup and not even not even be an issue. We come back over here. There's one thing I want to take consideration. You just don't have as much u room for error. We have a lot of room down there. Okay. But again, six miles for him to go check. Yeah. For him just to go check. Yeah. this. I mean, he get a we get a side by side and get easement from the road side. [laughter] You love that. So, we can't make a lake and just dump it in the hole. [clears throat] That's the option with

Yeah, [laughter] you could. That's the option with the zero annual increase in operation cost on the top. Yeah. Well, the old bridge is still there too on the Santa Fe tracks. It is down there sometimes. P. We could put we could dump it into a lake, throw a bunch of carp in there, and then eventually we could have some bass [laughter] and catfish in there. And there are fish growing in there, by the way. It's clear. You can see the bottom. There's fish. I don't know what they are. They're probably carp. Yeah, I was going to say probably carp. Yeah. Anyway, that's that's it. Thank you. Thank you for that presentation, Mr. Myers. Thanks, Bill. Thank you, Tenny.

Yes. Thank you. Believe we had a motion. Did we have motion? There was a second. Yes. Motion and a second for no further comments or questions. Please cast your votes. All votes are in. Okay. Unanous approval for the waste load allocation study authorization. All right. Item number five and we are not done as we are adjourned. Do we have another meeting or we're done? Yes, sir. Now we have a I call to order our GHY Economic Development Authority regular meeting. Special meeting or special sorry have it. [laughter]

Uh special meeting Tuesday, January 20th, 2026. Um item number two is the consent agenda item A. Move approval of the consent agenda. Second. Okay. Have a motion and a second. Any questions or comments on that? If there's none, please cast your votes. I'll vote. Okay. Unanous approval for the consent agenda items A. [clears throat] Agenda item number three, proposed executive session pursuant to the authority of title 25S307 as follows. We already did that.

Mayor and Council, I don't believe we need an executive session on this. This was it. It's it's just on there as standard language if you wanted to discuss it, but we've discussed the airport property purchase at length tonight. So, this is just uh GDA's actual purchasing authority for the property. So, so when you get to item number five, there's no need for item three is what I'm saying. Okay. All right. So, we'll skip the agenda or four. Three and four. Yep. Three and Okay. So, we'll skip items three and four. And then item number five uh resolution number 2026 uh-1 authorizing the purchase of property for airport [snorts] purposes and approving the temporary transfer effect.

Mr. Mr. Chairman, I move approval of resolution 20261 authorizing the purchase of property for air for purchase and approving the temporary transfer of funds. Second. Okay. Motion to second. Anybody have anything to No, sir. Same item as all those questions. Okay. All right. If there's none, cast your votes, please. I'll vote. Okay. Unanous approval for resolution number 2026-01 authorizing the purchase of property for airport purposes and approving the temporary transfer of funds. All right. Item number six is the budget amendment number two. Mr. Faulner. Yes, Mayor and Council. This is a budget amendment which supports the action we just took. [music] So staff recommends approval. So move.

Second. Okay. Have a motion and a second. Any questions comments? There are none. Please cast your votes. All votes are in. Unanimous approval for the budget amendment number two. And with that item number seven is we are adjourned.