City Council - Regular Meeting

Everyone and welcome to tonight's city council meeting on this Monday, April the 6, 2026 at 7:01 p.m. Miss Derry, would you call the role, please? Yes. AC Brown is absent. Ralph Maker here. Tim Terry is absent. Roger Rainwater here. Steve Tedford here. Rod Powell is absent. But we have a quorum with the addition of the mayor. Thank you. If you'll please stand, we'll begin our meeting tonight with a prayer uh led by Chief Brad Hobbs and a pledge followed by Chief Stuart Bryan.

Let's pray. Father, we thank you for this day. We thank you for the leaders in our city. We pray that you'll uh continue to bless our city. We pray for our troops overseas. We most most importantly thank you for Easter and what it meant to us and your resurrection on the cross. We and all your in your son's name. Amen. Amence to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Thank you. You may be seated. At this time, I would ask council to consider approving the minutes for the March 2nd uh 2026 regular city council meeting. I make a motion to approve them as written. A motion second and a second. Mr. Maker, yes. Mayor Kinsow. Yes. Mr. Ramwart, yes. Mr. Tedford. Yes. Unanimous.

Thank you. Uh tonight under recognitions and acknowledgements uh I'd like to recognize uh and acknowledge East Hills uh student. Do we have the name? Oh, so some student won a spelling be and we're very proud of him or her. It's a him. Okay. We're very proud of him and we will we'll get that name out here in just a second. Okay.

Tech. Yes, send me something. But uh sorry about that, but we are pr proud of that student for sure. Uh East Point Robotics uh placed or going to state or or one state to anybody? Okay. So, congratulations to that robotics team. And I also want to acknowledge uh Councilman Terry who is not with us tonight. He had a a death in the family. So, uh if you would keep uh Tim and his family, in particular, his wife, I think it was his wife's family,

stepmother. So, please keep that family in your prayers, thoughts and prayers. Uh committee reports, some have been turned in, some have not. uh what you don't see or if you see something that if you don't see one, let us know and we'll get that information to you. Uh Danielle will be glad to to supply that as soon as we possibly can. Uh citizen forum, no one has signed up this evening, so I'm assuming we're all we're all good to go on that. Uh, I do want to acknowledge uh, Miss Heather Durham tonight with uh, Dobson Fiber and we're going to we're going to move you up in the lineup here in a little bit so you don't have to stay all seven hours. Uh, so hope we'll get you in and out as quick as we can. So other than that, we will move right into the financial report. Mr. Marsh

Caric 11 years old. Last name is Caric. First name. First name, Mr. Caric. Oh, it is Caric. Okay. Sixth grade, 11 years old. All right. Congratulations. Thank you, Mr. Marsh. Hey, first thing I wanted to do is let you know that it's it's going to be a good report at least for the first quarter. We were supposed to have April Fool. Oh, April Fool. Just kidding. Just kidding.

All right. So, the city sales and use tax, the same period change was 63%, but cumulatively we're up 10.12. Now, that is down from 15 and it did change a little bit. Excuse me. But it's still positive and the cumulative is still very strong. 10.12% on a budget of 0% growth is actually very good in the city sales and use tax side and I'm going to show you some statistics on that in a little bit. County sales tax was up same over same period 4 and a.5%. Our cumulative is up a little bit. It's actually now instead of 3.5 it's 3.53. So the county sales tax is really strong as well. advertising and promotion. They had a same period change of 25.21% mostly because there was a a very low collection period last year at this time. Uh their cumulative growth is 6.23%. And now I'm going to show you some statistics on that as well. So all three of the main reportable tax revenue streams are up for the uh cumulative period January through March. And I'm going to break that down a little bit. Right here is Greenwood's 2% city sales and use tax. Now, you do see we're up positive a little over a half a percent, but city of Fort Smith and the city of Hackett, they experienced really good. I I want to I know your eyes went right to Barling and you said 2500%. How's that? You guys have an error there, but if you recall correctly last year, the first three months of the year, they they did not collect any sales and use tax because they were in that reporting period by DFA. So, this 3,700 was remittances by some of the businesses that didn't get the memo that they didn't have to collect it. That was passed along by DFA. This was now

representing more of a usual collection month for them. And that's why this is skewed. Realize that county city sales and use tax rather is uh basically the what's collected in the city. So the cities stand alone. But it does give you an idea as to what cities are experiencing a little bit more prosperity and which ones are not. As far as sales tax is concerned, as far as the city sales and use tax comparison from year-over-year, you do see that last month we had 15.19%, we're down to 10.12 mostly because of the point a half a percent for the month collected from a January period of actual collections. The distribution occurs in March, but still well above where we were last year at this time. And that's primarily because of the devastating February that we had with the rebates. So, I'm going to go in and I'm going to show you what that means to each of the departments that's represented by the city sales and use tax. The one and 3/4% tax, which is 1% for the water, sewer, and a three/4er tax that goes a quarter each to Park, Street, and Fire. There's a $47,843 pickup so far in the first quarter for the water, sewer departments, primarily because we budgeted 0% growth. Parks achieved almost a 12,000 spread amongst all three of the park, street, and fire departments. And that equates to what you see here, a pickup of $83,720 we did not account for in the budget. So that's monies that are sort of windfalling to them. But I do want to caution you. Next month could be devastating. Next quarter could be devastating. So you can't count your chickens before they're hatched. You could say, "Well, we got $11,900 to go spend." You're banking on the fact that my crystal ball says that's going to

remain that high in that that straight. Even if it's flat from here on in, I can't guarantee that. So you got to remember, you got to be cautious with this this gain. As far as the 2026 distribution of a quarter cent, that's making up our 2% traffic relief bond also benefited by 11,09. And you know, any any increase that we have in city sales and use tax from the bonds perspective once the distributions and the collections are solidified, that actually helps pay off the debt from the back end forward because they'll they'll be making additional paid in capital payments throughout the year with the monies that is earned from the uh increase in growth in the city sales and use tax. So that's a good thing because the bond was set at whatever the tax rates going forward had zero growth. We were achieving at least a 3% growth per year. So our actual gain is almost $100,000 in the quarter, first quarter when you look at the totality of the 2%. So that's good news. Now here's the rebate. And this is what I was wondering if we were going to see because of the 38,000 a bigger increase in March, but we did not. It's actually running pretty steady with what is what's considered to be normal. So, I'll be looking for the next big um 10,000 or greater uh hit, if you will, from the September period coming from a June 30th. Uh it could be August or September coming from the June 30th fiscal year end when a lot of the heavy filing goes on.

So, hey Tom, question. So, so do you think that rebate is tied more to the bridge or more to the roads? Because we know that we're fixing to have two bridges come out here. So, could we anticipate I mean 115,000 at another point when those bridges are being built? It's actually one bridge are building. The other bridge is done. No, I'm talking about on this this road there's only one bridge left. So, that other one is completely

That's other one's dug. Yes, the the pilings and the steel that's laid across that that's all done. That's ready to go. They even have the siding, the rock siding on it. It's pretty much ready. This bridge over here, yes, we will see some. And I'm expecting if they were to purchase that sometime in the next few months, which you said two months is when they'll probably start doing that construction. We will probably see that hit with both concrete and the steel right in here. But with the massive other bridges that we had, I think that contributed a lot more to this 115. I think it'll be at or above little slightly above this. But I don't think we're going to be anywhere near the amount of $174,000 that we hit last year. That's just my my thoughts. I will tell you that if you graph it, this is what the years look like. You have 23, four, five, and six. In 2026, we're back to the normal levels where we would normally expect to see a little bit of pickup here that happened in 25 during the last four months of the year, which is what I'm looking for. We might come in somewhere in the 20 to 30,000 range up here, but I don't know if it's going to be enough to um overtake the amount of money that was laid out from this huge impact on the four bridges that they actually completed. As far as the county or rebate rather for the audit, this is the audit side of it and that's pretty much a non-event for us. There's some periods where we get pickups and some periods where we uh and I'll talk about that when we get into item number 13, which is a contractual arrangement for a sales and use tax audit for our benefit. So, don't panic when I said that audit word. As far as the city of Greenwood is concerned in the month of March for the distributions, there's your 63% change. But when you add back the uh amounts for

the rebate and the audit, you're looking at our actual percentage change for taxable salesp purpose calculation, it was really 1.11% if there were no rebates and no audit adjustments. So if you took the amount that was really the tax and you calculated that back into taxable sales, we were up that 1.11% or $183,000 in January of 26 over January of 25. So, let's look at cumulative. This is the 2% Greenwood tax distributions. Adding back the rebates, it's 1.82%. Which equates to just about a million dollars more in taxable sales. Now, that's the dollar amount. What I want to show you is I would be more comfortable with this 1.82% if the 12 months ending February of 26's inflation rate wasn't 2.41%. Because what that's telling you, this number was greater than 2.41% that means there is more actual purchasing going on. This is saying that the majority of what we're seeing probably has a lot to do with inflation, the cost of the products you're buying, and they're buying less. So, while you're experiencing growth, you're experiencing growth by inflation because our rate of growth is less than the rate of inflation. That's just one way of looking at it. So, it would comfort me more if this number were 3%. Then I would say that there was inflation but there was also purchasing growth more being purchased instead of more costly things being purchased. As far as the county sales and use taxes concerned we were up 3.53% but we had two uh uh first quarter decimal years in 24 and 25. So this is very promising for us as far as

county. Now I want to show you how that parlays to all of the departments for the first quarter. We had $23,000 more collections in the first quarter for the county sales tax. And when you distribute that to the planning, to the police, animal control, parks, and fire, this is how much more money came into their budgets in the first quarter. That was not there for them to even budget against. So you'll see police picked up $11,700 in the first quarter. And you see the uh fire department gained six. And then there's planning, police, and animal control. I mean, uh, animal control, and parks, recreation. So, that's your 23,000. That's that's the benefit of that growth from a zero budget. All of their expenses and our uh amount that we put in for our reserve calculated against a zero growth. So, this is a windfall to them. Remember, don't go spending all of that because next quarter it could be 12,000 in the other direction. So, or the next quarter could be bad. We don't know. But that's a positive indicator right now. Seems like the lowest amounts that we get are in starting out are in the first quarter. Combined sales tax use tax, we're uh cumulative up 7.22%. At this point last year, we were down 6.42%. So, that's also very favorable. city sales. I mean, the city advertising and promotion, you're 18,000 on a very low collection period in 2025 before there was some catch-ups being made down the line. 25.21% is the amount growth over last year. However, your cumulative growth is 6.23%. Now, if you keep that in mind and I go to the graphs, the March over March, in other words, this is March for each of the years from 2018. This is what we

collected in the Marches. And you'll see that 2025 was 14. So, we're up to 18 point,42 collected in March of 26. But when you look at the average monthly collections for each of those um the each of the periods through March, in other words, the first quarter, we were 189, 184, and now 176. If we looked at the years, and I'll show you how that calculates, we have 52,931. So that's on a prepared food sales tax of 5,293 collected or or taxed in 2026. And that average monthly sale if it continues for the remainder of the year at 1 million7 is a 176. So if that pans out to not grow anymore and we carry that out for the rest of the year, you're looking at a year-over-year sales decline of 4.53%. That's not actual. That's just a prognostication. If the um prepared food tax does not increase or collections do not increase and they're distributed to us, they will be seeing this tomorrow. As far as cash flow is concerned, the cash beginning balance of 12 million. We had a $721,000 reduction or decrease in the month of March. There was some spending in some projects that were done, mostly in the water sewer department. Year-to- date net decrease in cash is 721,93 because we had a little bit of a pickup last month. Current fund balance of all funds now is 11 million4. We're budgeted to end the year at down 60%. However, right now we're down just about 6%. Now, if we go to the actual capital expense that makes this up, uh the capital expenditures year to date is 1 million7 for the city. That's 15.31%.

Believe it or not, that's very high for a first quarter from most of the quarters that we've had over this last several years. So that's a that's pretty good. But as you see, it's really being driven by the water sewer department. Primarily water department has got most of that expense so far. The city capital spending when you take out the impact of water sewers is 185,000 on their budget of 2.4 4 million which they're at 7 and a half% so far spent. That's rest of the city is street and general. Now I want to talk about the contingency. This was more for the benefit of the questions that AC Brown was asking last time about the contingency uh ordinance and the policies. So this was your general operating fund contingency that you set at 15% $746,000. I would like to make the a point here that 746,000 should be considered your floor. That's the amount of money you don't want to go under because if you do it triggers a response that's when he was saying well I think we should set it at 5%. Well your floor is 15 otherwise dramatic steps have to be taken by your policy. Your high point is greater than 25%. So you have between those two before you have discretionary power based on the ordinance to start spending money on current budgeted projects that are uh unbudgeted or pushed aside for obviously financial reasons that we were not anticipating an uptick in for tax purposes. Now when you look at that contingency I wanted to point out this is the report you're going to get every month. this contingency balance report. As of 228, our unrestricted balance was 850,000 at the end of February. Your reserve balance is 746. That's 104,000 greater

than the reserve balance floor. So that means you're up 14% from where that contingency was set. So in March you have 828,000 and that is against your floor 8 82,000 now 203 or you're right now at 11%. Yes, you had a 3% decline but you're still healthy above the reserve floor. Here's the trigger points. So 10% below this number would be a reduction of $74,000. So your amount that you would be saying this number right here cannot get below is 671,000. If it hits 671640 you're triggering 10% that 10% reduction trigger which is in your protocol. What that is as far as your 25% that means the 828,000 would have to be down to 559 before it triggers the 25%. So, anything between 746 and 671 is a warning zone, something to be cautious about, but it's not triggering anything until you hit this 10%. So, each of these numbers are what the number here would have to fall to in order to trigger the um amounts of actions that are set in your policy. 25% is 186,000 the other direction. So, if this number 828 hits 935,000, well, you have 3,000 or so dollars to play with because that's above that 25% mark. And it's now discretionary for you guys. If it got to a million dollars, you'd have 70,000 to play with is what I'm saying. but only for the current budget year because you then if you don't do anything it rolls into next year's budget and then you reset what your contingency percentage would be each year at budget time.

So I hope this makes it a clearer picture in how the triggers were set to work and what those numbers really are and how we monitor it. Okay, any questions? Thank you, Tom. Good job. Could we Could you email that particular slide if we can get a copy of that? Absolutely. To to whom? To just the three of you. That was a joke. Get it to all of them. Thank you, Tom. Appreciate it. Thank you, Tom.

Appreciate it. Um, we are at agenda additions and I've got uh one to consider for the council to consider. It's from Chief Brian. Uh, resolution amending the Greenwood budgets installation of HDLS fan. It's number 14 in your in your not on your agenda, but if you're willing to do that, we'll add that. Everybody good with that?

Yep. Okay. So, that one's number 14. And I'm going to for now I'm going to move it around with your permission in a second. But, uh, first we'll begin. We're going to move it with your permission. Uh, where where am I? Number seven up to now. So, we have Miss uh Heather Durham with Doson Fiber here to speak to us about a contract that we're considering. I know she's had I've talked to her on the phone a little bit and she's had many conversations with Danielle. So, welcome. I was told you guys have this in your packet already. Number seven in y'all's packet. Yeah. Um, did you get the presentation itself or just the

I did not get that one. No. So, it's a good thing you make copies. Thank you.

Well, thank you guys for letting me come tonight. I appreciate it. Um, I'll try not to take up too much of your time, but my name is Heather Durham. I'm with Dobson Fiber and we're an Oklahoma based fiber company um that started in Oklahoma and it was uh started it's a third generation company. We a few years ago Doppson bought Pinnacle which brought us into western Arkansas and so we have fiber footprint and um Fort Smith, Barling, Ozark and hopefully we're going to come into Greenwood. So that's why I'm here tonight. Um slide number two just kind of shows you who our leadership team is. You'll see Everett Doppson at the top. He's our president and chairman of the board and he's third generation um Doppson family. We started off as a telephone company went into the cellular business and then later got into fiber. On slide three, that just shows you our fiber footprint network and we have roughly a little over 6,500 route miles right now and you will see um our backbone fiber that's going into um areas of Arkansas. So, we're very excited about that. I'm going to go ahead and skip down to slide five and that shows you right now the current markets that we are serving in the state of Oklahoma and in Arkansas. So those are areas where we have already we are serving residents and businesses. Um there's several more uh markets on here that you do not see that we just serve businesses. What you see reflected on here is just uh for the residential side, which is what we're here tonight for. Um the great thing about Doppson on slide six is um we have dual diverse fiber routes which is really great um because it helps give our network resilience and it sets us apart from a lot of our other regional competitors. Um you'll see we uh go down to Dallas for a lot of our transport that it

becomes important especially when you're talking about your enterprise companies um they look for their data transport to go out of the major data centers and so we have a data presence in um all of the regional data centers which is also reflected on page seven or slide seven. Um DOPS the network that we do it's going to be a oneanddone type situation. So once we come and we put infrastructure in the air, in the ground, um we're done. So any upgrades that we have to do to our network will just be software upgrades. It doesn't require another construction effort, which is unlike a lot of other providers out there. Initially, we will be able to offer speeds up to 10 gig to your house. That will be later going up to 25 gig and then 100 gig. Um and those uh additional changes, those upgrades will just again be done with software. It won't be um us coming and doing any construction work for that. Slide nine, that's just a little snapshot picture of our operations center. Like I said, we are Oklahoma based. So, we have um a call center in Oklahoma City and then we also have a call center in um Lvaka. So, we have two of those call centers and then we have technical support in Oklahoma City as well as in Fort Smith. So, we do have people that are really close by and local, which we like. Um, where we take pride in ourselves about that. And, um, our technical support is 247 and our, um, call center is 8 a.m. to 6 p.m. So, when you pick up the phone, it's really great because you're talking with somebody in Oklahoma or Arkansas and you don't have to worry about the random call trees and not knowing when you're going to have somebody pick up the phone. So, we really like that aspect. Um, all of our residential plans, they are symmetrical speeds. So, you're going to get the same upload and download. Um, that's really great, especially like if you're streaming or you have kids that do gaming, things like that. Those

become really important. Um, on the residential side, we have no data caps. We have no contracts. So, if you sign up with us and you don't like us, you should leave us. Um, so there's no contracts tied on the residential side. The business uh plans do come with contracts, but only because those are a little bit more customizable. And when we come to build out fiber, we will literally pass all the residential houses within the area, which you're going to see here in a little bit. And the businesses take a little bit. Sometimes we'll take an additional construction effort. Um we can go ahead and skip to slide 13. Everybody wants to know where we're going to build out. So slide 13, that yellow area is just our initial design. I really want to stress the word initial because every market that I've been a part of we build out and then after we build out more interest builds or we build to a certain location which allows us to expand our footprint. So but we do have to draw the line somewhere when we first come. Um and so this is what that was going to afford and that will cover roughly 1850 addresses within that first initial area.

How many Oh, it start there. 1850.

Yes. Sorry. No, you're good. Um, the rest of it is really just it's just additional information that kind of goes into like our rate our uh fiber plans that we would offer our services and all of that. But the purpose of me being here tonight is the rideway agreement which you guys have in your packet. And that just says, okay, yes, you would allow Dobson Fiber to come and start this project. What would happen is um if it's approved, we will um well, we're already, by the way, we're already working with trying to get the aerial permits needing and all of that so that nothing's losing traction on that side because that can take some time to get. But um on if it's approved tonight, we would want to come back once we get all of those have a meeting and sit down and talk show you the low-level design so that you guys can have a say and you you see exactly where our uh infrastructure is going to be placed and you would have a construction manager um very hands-on on our end just to make sure you guys are aware of what's happening um lock and step. But in that rightway agreement as well um it's our boilerplate template. So, we did put a municipal fee of 5% that we would pass back through to the city um should you guys elect to do that. 5%'s really the maximum we can give. So, we just kind of put the maximum in there. I think the only really caveat you'll see is if you do happen to have an agreement with somebody else and it's 3%, we just ask that it be uh fair and that we get 3% as well so that there's a a compet not a competitive advantage for one over the other. Um, I've talked really fast. Are there any questions so far?

Uh, I do not necessarily question. I won't state a couple of things, but the council's benefit that our city attorney has taken a look at this I believe contract earlier and seems to be okay with it. Uh, uh, we Denise with VCR is very much anxious for this to happen. She's she's our guru on that part of it. So, and you said it already, but I like the idea of the construction manager. We would set you all would sit down, have our utility folks, water, sewer, streets obviously in the room and make sure that

everybody's on the same page. Absolutely. Last thing we want is you want or wouldn't want either is to slice through something that doesn't need to be sliced through.

Yeah. And when I report back tonight based off of whatever the decision is, um, I kind of do a warm handoff and introduce the team and say, "Here's the internal team. Be on the lookout. They're going to want to start having conversations. Our permitting team's going to want to understand your permitting process, making sure they're abiding by. Everybody's different." Um, so all of that would happen. Right now, as far as start time, um, they're looking at late summer. Um, again, we're still trying to get uh a few aerial permits that we need. It's kind of like Christmas. We don't know what we're going to get on those. Um, we might get two tomorrow and a hundred the next week. I mean, it's just kind of we don't know. Um, we're at their mercy. But, um, so those will be coming in and um, but in the meantime, again, we will want to have meetings with you guys and show you what our plans are and then make those adjustments as those happen, need to happen. As of our most recent ordinance about franchise, it's 4.25% on the rest of them. So, you might want to adjust the

And we and we can. Yeah. It's again, so the council, I know you've said it. This is just the rightway access agreement. It's not we're looking at it. I know for the city, we're looking into it to see if it makes sense for us and looks good so far, but this is just for the agreement to to go in the city. Right. And and I get I get asked a lot of times like what happens you know what happens if nobody signs up? Well then Dobson has wasted

$3 million. Um you know it's just going to be just shy of that for us to build this out. So I mean we but we believe in our product and um we know it's a good thing. I mean what we're doing is really a generational investment um because it's nothing beats speed of light. Nothing beats class. Will this be available to everyone in city of Greenwood? Uh within that init within that yellow zone area initially. Yes. And then um typically like when we go into new markets it'll be like oh we're building a new housing addition over here or we want to reach this location and that could that will be um we can just look at that as it comes up but we have to draw a line somewhere initially. Sure.

Yeah. Yeah. And the city attorney, I believe, has blessed this contract, right? Is that right? Yes. Do we have any do we have any comment from planning or any of our utilities? Have y'all had a chance to look through this? Are there any areas where we have are there any pain points in town that working with them we might be able to address while they're doing this?

All As you mentioned, we would be able to work manag service, but that would come at a later date and eastern portions of city. So this will provide services.

I'm just looking at at places where either we don't have uh our streets uh like take for instance Webster just as an example. Not built out to the correct width of a collector street. We don't have the correct ride ofway. Are you sure that we've got all the correct rights of way for the areas that they'll be working right now? I think where these utilities would be installed underground.

Okay. But those would need to be identified.

Yes. Yeah, whenever there are road moves, whenever there are anything like that, typically we have to go and locate our infrastructure and figure out where we need to move it to. And as far as operating outside a public rideway, um again, like he mentioned, those normally come with easement agreements with whoever owns that property that we need to get into. um that becomes we work with that property owner if that's the case. But we typically like we will try to stay within the public right away as much as possible.

So you're saying to his point I guess is if we decided to Webster or something any any street but do what we need to do to that road, widen it for whatever reason, whatever purpose it serves. Then you come back and either that or we just don't put it in that that strip until you guys let us know that it's ready. So, yeah, there's there's been areas where we've like deferred and just not, you know, built that infrastructure because of a road widening or whatever versus coming in, putting it in, and then coming back and moving it. Yes.

So, the good part of sitting with uh Jeff here is our street director. So, him giving you information, we're going to overlay or we're going to widen or put a sidewalk in over here on Webster or wherever, then you can react to that. right on the timeline that he's got.

Absolutely. And so when we come back and we give you guys the low-level designs, that's when you're really going to want to sit down and, you know, do apples and apples comparison and making sure that okay, yes, no, we have a main water line right here if we want you to avoid that and go to the other side of the road or whatever the case may be. So that's that's why we everything is called initial design and everything is called high level at this point because we haven't been able to have those discussions. So, not to be negative, but so if we get if we approve this this evening, you would not you're still going to come back. We're absolutely not you're not given the permission to go dig start digging up tomorrow on Center Street.

No, there is a lot that still that has to be done. And matter of fact, before we put a shovel in the ground and do anything, we like to come back out and have a gold shovel and kind of make it a big work with your chamber, make it a big PR event so that everybody knows we're coming to town and they'll do door hangers and everything else and make it a big publicity event. Yeah. So, don't don't worry about that. If you see our trucks doing anything, it's either because of the existing fiber we have in the ground and they're doing some maintenance work or something, but they should not be Well, to be honest with you, I don't know. I could drive through town tomorrow. If you started tomorrow, I might not know it because there's so much going on. There's a lot happening. Our trucks better be marked and our people better be different than our

clearly labeled. Yes. Okay. Okay. Any other questions, gentlemen? So, do we need to make a motion to approve? I would I would suggest that. Yes, sir. I'll make a motion we approve the agreement. Second. Motion a second. Mr. Maker. Mr. Maker. Yes. Mayor Kinslow. Yes. Mr. Rainwater. Yes. Mr. Tedford. I haven't even read this. I I just haven't read this. And this is uh I don't know quite what I'm committing to yet. Well, it was in the packet originally sent out Friday, but

I just haven't had a chance to go through it. I'll I'll I'll go ahead and vote for this. Okay. It's unanimous. Thank you. Thank you, ma'am. Appreciate you. What color are your trucks? White. White. Great. Thank you. Okay. With uh council's approval, also I would like to move up. Uh where you at, Chief? Number eight. No. 14. 14. I'm sorry. Where did I hear that? Yeah. 14 up to now. And I'm not trying to get out here to go watch a ball game because I could care less those two guys. Yeah.

Well, let me let me make sure you guys know what he's doing here. He added something to the agenda to make us late and he's leaving early because I'm leaving early in the just so you know. Morning. Go ahead. I have to be at 6:30 in the morning. So, I didn't realize what time I was going to get up. You're welcome.

Thank you. Uh, mayor, council, uh, Mr. Derry, Mr. Plameumber, um, got a resolution. It' be amending the budget. Um, when, uh, we decid decided to install the sprinkler system and and all the life safety system. Um, if y'all remember back in 2000, oh, well, I were you got on the council in 15, I can't. Anyway, back in 15 when we built the station, they decided to take out the fan structure where we had a fan that was going to be under the covered area where we park where I park my truck. And so when that was taken out, they took out all the infrastructure on the inside to go with it to save the money. Well, they also made it to where it had no access. So now that we're going out there and try to put a sprinkler system in it, we have no access panel. So, they're going to take the complete bottom of it completely out and then reinstall it to do that because we didn't have any access panels. So, anyway, we got uh we got stuff to uh in for doing all that. We're actually getting I think it's Basher's Construction is going to come in and do that. And um we thought as long as we're doing that, let's go ahead and put the fan in because that we're going to have to put openings so they can get in there and get to the sprinkler system anyway. Uh access panels. Uh so we'd like to go ahead and put the uh it's called HVLS fan. And u we're going to go go ahead and put both those in at the same time and then have those access panels for the sprinkler system. It just didn't make any sense to try to go back in there and put something with no access. They have to get access to it for one thing, but if we're doing it, uh it'd save us money to go ahead and put the fan in now instead of playing. And so, um the additional funds that were requested, I talked to Travis about it,

what it would take it. So, it's 8394, but um I when Tom and I put this together, I put 8,500 just in case there was some little overrun. um the the installation of the actual u modification where the uh we were going to go up and add the panels was not going to be that any that much of an increase but adding the fan to it put it over the 5,000 threshold where I could have just went to the mayor and got the addition and so coming to council asking you guys to approve that so we can put a fan under there and actually get some circulation when we're training Um, this would be out of the city sales and use tax out of the out of the um c on capital improvements.

Questions? Council aggravating is that there was no access. I mean, tearing that whole thing out and then putting it putting it back up. But that's our only option. questions from anybody concerns motion. This you said this is city sales and news text. I'll make a motion we adopt the resolution. Second. Have a motion and a second to adopt. Mr. Micker.

Yes. Mayoff. Yes. Mr. Rainwater. Mr. Tempford. Yes. Unanimous. Thank you, C. Thank you, Chief. And just to let you know, I was in reason I'm having to go early. U the uh fire marshall's office has asked me to be on the code revision committee for our future fire code. So, be there at 8:30 in the morning. If you got anything that needs to be addressed or you want addressed, let me know and I'll try to stick it in there. Thought it was a small committee until I saw the committee list. I think there's about 40 on it. So, I don't know how you get much done with 40, but that's how it works. Thanks, Chief. Congratulations on your appointment.

Okay. Old unfinished business. Number one, police animal services ordinance repealing and replacing ordinance number 23-11, animal services rules and regs, third reading. Chief, mayor, council, madame clerk, Mr. Attorney, uh, this is the resolution to to uh, ordinance, our ordinance. I apologize to uh cor just clean up our uh animal service ordinance and also add the uh the new fines, new fees, the mobile pet uh registration and and it's basically the third reading of what we've uh what we've been reading. We made the corrections that was recommended and

the one change. Yes, the one change on the daily boarding fee, I think it was page nine as uh it it was meant to be $25 was oversight. I kept it at 40. Uh Miss Charlotte changed that and it's back to it's to 25. So that's the last correction that needed to be made on it and it's all in line. Can the mayor make motions when he makes a

can make motions? But can he make motions? I wonder. I don't know, right? And pass a measure, but I don't know if he can make motion

deciding. Seems like I read.

I was hoping yes, he could just get things right. Right. So, are you looking for a motion? I think that's what we're looking at. I make a motion. A motion to what? Put it on third reading metal. Okay, great. Third reading title on going to You just jumped right in. Okay. Are you seconding that? I'll second that. Okay, because y'all are in a race over here. Mr. Second, Mr. Baker, no. Pardon? Nope. M. Mayor Kinslow. Yes. Mr. Rainwater? Yes. Mr. Tedford? Yes,

it does not pass. Hold it over on a maybe if somebody wants to table it hopefully or whatever. I don't know. Can you not to change your mind at all, can you voice your Yeah. So yeah, so I voted. Yeah, I voted no on the first and second reading just primarily because of the TN support the TNR program. Okay. Um but but I will say this. I mean, because we are one, two, three city councilmen short, right? I I do think it would be fair to probably table the third reading until they're here. Would you like to table this then? I would make a motion. Second motion second table. You got you got a Mr. Mer? Yes. Mayor Kinsow. Yes.

Mr. Rainwater. Yes. Mr. Tford. Yes. It is Teddy, Chief. No, I understand where we're at. misunderstood the vote though. Did Mr. Tffer vote no against it? He said, I'd say yes. There was three. There was three yeses and one no. We need four yeses. Understood. So So we we just tabled it till next council.

Thank you. Thank you, Chief. Okay. Moving on. U number two, finance resolution adopting fiscal performance policy table from the previous meeting. Tom, you want to address? I don't have anything to address. Okay. It is what it is, right?

There were some things brought up last meeting in CH uh channel page five. Uh and the shaded parts and the little strikeouts we change. Oh, I'm sorry. Yeah, this time we have all the pages. Yeah. I was going to say, do you support it then?

Well, I'll make a motion we adopt the resolution. Have a motion. Second. A second to adopt. Mr. Maker? Yes. Mayor Kinslow? Yes. Rainwater. Yes. Mr. Temper. Yes. Unanimous. Thank you. Number three, finance ordinance establishing contingency reserve fund. Third reading. Same here. Same kind of deal. Modification committee went over this.

You said the being a floor. So we just took the percentage out the minimum percentage of the city's annual operating expenditures the general unrestricted fund calculated as an average of two months operating expenditures as you just suggested earlier should be the bare minimum whatever Yeah.

Was this was this the piece where we we looked at that one ratio that you were talking about the generally accepted accounting? Yeah. Okay. That's that's fine. I make a motion. Second and a second to do what? By title alone. Put it on third reading by title alone. All right. M Ralph, you seconded it. Uh, yes. Mr. Maker. Yes. Yeah. Mayor Kinslow. Yes. Mr. Rainwater. Yes. Mr. Tedford. Yes.

Unanimous. An ordinance establishing a general fund contingency reserve providing funding use administration and replenishment ensuring compliance with generally accepted accounting principles Arkansas law and governmental accounting standards and for other purposes. Thank you. Number four, city attorney annexation ordinance for fire station property on its third reading. No changes since our last visit of this.

Just move the as it were. Right. As it is. Make make a motion to adopt second. Third and final reading. Have a motion and second to adopt third and final reading. My title only. My title only. Good. because I don't want to read the whole thing. Mr. Maker, yes. Mayor Kinsler. Yes. Mater. Yes. Read this. Mr. Tedford. Yes. I think so. Unanimous. Can you read this one? Yeah. Right. An ordinance annexing certain real property within the city limits of Greenwood, Arkansas, assigning the same towards and for other purposes.

Thank you. Number five, ordinance repealing ordinance 22-17 and amending others removing plan planning jurisdiction. Second reading. Mr. Hunter or Mr. Bell.

This is the second reading on this ordinance, correct? Yes. Correct. Yeah. Is there any questions from anybody? Nothing's changed since the last No changes, right? There were no changes. There were no requests at the last council meeting. I put all the ordinances that it affects on their tablets. Although I haven't seen anybody look at it because you know it's more like corrective ordinance in nature aligns our legislation with the state. I'll make a motion we adopt the res ordinance for second title only. Second motion is second. Mr. Baker, yes. Mayor Kinsow. Yes.

Mr. Rainwater. Yes. Mr. Tford. Regrettably, yes. It's unanimous. An ordinance amending the code of ordinances of the city of Greenwood, Arkansas to remove references to municipal extra territorial extr territorial or planning jurisdiction to repeal ordinance 22-17 establishing a planning jurisdiction area to conform local law to act 314 of 2025 and for other purposes. noted that we're not thrilled. Yeah. Right. But it is what it is. We don't like it.

Thank you, Mr. Michael. Uh number six, city attorney ordinance annexing Denver and Jones Street property on its first reading.

Yeah. So, this is a uh on the very back that we're talking about here. It's kind of up behind it is an enlay. So there's no requirement for us to take this before the county. We can do it by ordinance. So that's what you have in front of you. It's the ordinance that you guys asked us to have for you this meeting and this was a requested annexation. Correct. This was requested by the land owner. Right. This was requested by the property owner

and it's a non needing to get this done as quickly as possible. You guys sometimes aren't very keen on emergency clauses. You couldn't pass one out anyway. But if you're inclined to consider this ordinance, I might ask that you wave the second, third readings, give it 30 days to go into effect if they adopt it tonight, too. Just wait. Yeah. And I'll make a motion we uh adopt this ordinance for the first reading title only. Second. Mr. Mer. Yes. Mayow. Yes. Mr. Rainwater. Yes. Mr. Tempford. Yes.

Unanimous. An ordinance enacting certain lands that are completely surrounded by the incorporated limits of the city of Greenwood. We're not declaring an emergency. Is that right? Uh we cannot. We don't have All right. Do you want me to strike that part? Sure. Okay. And for other purposes we need to wave. Make a motion we wave the second. Third rainy motion. Motion second to wave. Mr. Baker. Yes. Mayor Kinsow. Yes. Mr. Rimewater. Yes. Mr. Tford. Unanimous.

Make a motion to adopt. Make a motion to adopt. I'll make a motion we adopt. You mean you second it? There's such I'll second already made that. Who made the motion? Such strong. You're seconding, right? Okay. May I have a motion? Second to adopt. Mr. Maker. Yes. Mayor Kinsow. Yes. Mr. Rangwater. Yes. Mr. Tford. Yes. It's unanimous.

Thank you. Thank you all. Okay. Uh we're going down to number eight. Uh this is SRCA building rental. As I had uh spoken when we were first starting the project of the senior citizen building being out where it is that we bought and and remodeled and now it's open and they're they're loving their facility out there. Also told council we're that we would try to work on a rental agreement so we can bring in some funds if you will although it not be a lot. Just something to kind of kind of keep the lights on a little bit if you will. So, we researched this. Danielle worked pretty hard and got with Farmers Bank. Okay, she didn't work that hard, but uh she she got with Farmers Bank and I think maybe one or two others to see what their rates were around town. We wanted to make it affordable uh certainly for whatever event there is. And it's a very very simple rental agreement. So, we're just putting it before council gets your approval on this so we can install it, I suppose, and start the process. If you notice, the the kitchen facilities are off limits. The only thing that I have to do is is get with somebody, usually street apartment, and go out and take a look at the the door that goes into the uh kitchen is not currently lockable. And so we want to make sure that we're doing the right thing out there about protecting the equipment and and everything in the kitchen. So it'll just be the dining area. And I don't it doesn't say, but I don't think we're even going to unlock the pool room. So basically the dining area.

So I foresee it to be a birthday party, wedding, reception type place. And the reason they can't use the kitchen is because well we have insurance quest concerns department health.

Yeah. It being what it is. Yeah. Not to mention there's a gas stove there with you don't want just anybody turning knobs. And yeah, and the the the pavilion has the same situation. I mean, there is no cooking facility. It were Wilkinson Pavilion and it obvious of course it's going to be a whole different ballgame. Uh but it would serve the same purpose. And you said the doors of the kitchen is not locked.

It's just a swinging door. Yeah, it's a regular kitchen. It's like when you're in a restaurant, interior door. Yeah, that's easily remedyed. We can fix that. The two windows that that are pickup windows for food and drop off for for dirty dishes or on it's like a miniature garage door. Both can be rolled down and locked also. So, and that's the only entrance into that kitchen other than exterior. Does it need to say on here anywhere the the times it's not available? you know, because because it'll be it'll be used by them. Well, obviously we'll we'll we'll say that when they call that, yeah, we can easily add it because I mean, you know,

during during their business hours, we're not a good idea to for people to know about decorating and and under no circumstances will this will we rent while the senior activities are going on, whether it be they may enjoy it. They might they might and on occasion the center itself or the or Lisa and the crew uh occasionally will use it at night time themselves. So we'll that be coordinated between Danielle and Lisa. I don't think it' be too big. I I would I would recommend before we

before we Oh. Uh, there is there is a sign. Yeah, I don't remember what it is, but there is a sign on the wall. Well, I think we address it the same way we do as the pavilion. There's a sign on the wall there and you're now the pavilion's different because if you open a one of those glass doors, you're free to have a billion people. Maybe not a billion, but you can have as many as you want almost.

Well, that's a good point. That probably needs to be on here maximum occupancy because you don't want to arrange the party, make all the arrangements, and then walk there and see the sign and say, "Oh, we can't use this." Right? And and I would recommend before we actually have anybody before we need to enforce an agreement like this, we get that door secured. No, that's what I that's my intention. Yeah. Okay. Yeah. I I would like for you to pass it as tonight if you can, if you're willing to do that. Uh, so I can immediately tomorrow maybe have the guys go out and fix the door and then we can add

if you're you'd be passionate with that knowing and also that we'll add the occupancy level if you're good with that and we'll do exactly what's on the sign whatever that is. Yes, sir. Yeah. Okay. Yeah. Whatever. Whatever building

on the inside. Oh, there is two. Yeah.

Yeah. Whatever. Whatever. We need to follow. But we're we're receiving calls. We've already turned down a few. I think Okay. Ministerally speaking, it's seven. Dewey Hickey. That's Dewey. Okay.

You want to make a motion, Steve? I make a motion that we adopt this rental agreement subject to security of the door according to building uh inspection whatever and uh and occupancy on the form maximum building occupancy motion second. Mr. Maker yes Mr. Rainwater yes Mr. Yes. Yes. Thank you very much.

Uh number nine is resolution authorizing agreement with AML trauma assistance program. Uh I think who wants to talk about this? Let's all just talk about it. Let's all talk about it. Yeah. This is a good program we believe uh by the municipal lead for something that we are now required to offer or I mean not offer but uh cover our affected employees. Travis might be better.

Yeah. So, it's uh act 398 of last year's legislative session um states that a public employer must provide coverage for it public safety employees participate in up to 12 licensed counseling visits in a calendar year following a traumatic event. Um so, basically what this is, this is a program that municipal league put together that would essentially put a cap on what we would have to for those services. I believe it's between$120 and $150 a visit. Yes. Yes. One to 150. 100 to 150. So that's

those visits very easily could go upwards of$500 a piece. So this this is a program that municipally put forward to hey ensure that we are compant to save us money. And it also protects the confidentiality of the affected person probably in better than it would didn't have this

city who participated. The city will just get a bill for each session which will help maybe not convince but some guys might not guys or gals might not want to participate if they know that we know that's and it doesn't cost us anything until you know until as used. There's no cost for us to use it to sign up for it. We're only charged if we have employees that use it. And I believe the very back page list of what employees would be eligible. Yes.

Sorry. I believe in the contract. What was the question? Traumatic. You said it was traumatic event was described or it says it does say traumatic experience event experience while in the course of duty. So there there is that.

Yeah. I don't see anything. Chief Brian had to leave early, but he blessed this this morning at our department head meetings also as far as far being a supplemental thing. It's on the back of the resis. professional following a traumatic event injury or death of a person serious injury or abuse of a minor immediate threat to the life of an individual or other person.

We'll make a motion we adopt the resolution. Second motion second to adopt Mr. Mr. Maker. Yes. Mayor Kinslow. Yes. Mr. Ringwater. Yes. Mr. Tanford. Yes. Yes. Thank you. I think that's a good step for us to do. Uh number 10, city clerk treasur resolution updating remote access policy.

This resolution was reviewed and uh adopted or approved for forwarding on to the council. is just really maintenance housekeeping updating this policy that was from 2017. So, it needed to be updated to what we do now. And DCR is the entity that went through and updated it. So, it's got the technical musthaves in it by the pros that keep us safe. Is there anything that precipitated this? Uh, yeah, but just fact that it's old and there were some things pointed out that were outdated. And legislative audit. Yes.

Okay. Yeah. We're just doing what the auditors tell us to do. So, we just uh supposedly it's ready to go. And ready for approval. Make a motion to adopt the resolution. Second. Motion. Second to adopt. Mr. Mer. Yes. Mayor Kinsow. Yes. Mr. Rainwater. Yes. Temper. Yes.

Thank you all. Number 11 is resolution creating a Kelly Hendricks Memorial Fireworks Fund. U as you know I'm sure that we lost Kelly Hendricks recently. Uh I had the honor and hardness of speaking at his funeral. Uh but uh which you did wonderfully by the way.

Thank you. Uh that was probably one of the hardest things I've done in a long time. So uh Kelly Kelly uh was an icon of Greenwood. You know, he wasn't your typical icon. He he was a little different icon. So but he was indeed that. So Casey actually asked me about the idea and and if you don't you do know there's nobody in here that doesn't know, but Kelly uh maybe with the exception of Shane, I don't know. Kelly was all about fireworks and he was all about the United States flag.

Uh so and I could go into hundred stories and you could all provide the same probably in 100 hours of stories and how many times he called the city all asking about these things and the day after we had an event he'd call the next day to see when the next event is. So that was just who he was. So, I think it would be very fitting for this this community or our or town to honor him and uh memorialize his his memory, if you will, uh with a with this restricted account uh that people could give to Casey approached me on it in the sense of fireworks. We're not we're not trying to replace or take away or or we want the city to do what we've always been doing for for for fireworks and that's $20,000 which we put on a great show one of the best in the state. I've been told and I know for a fact what we would be interested in and I think some people have already shown interest in giving money toward that to make it even bigger uh to make it a bigger show than what it already is. Some years it may be that and some years it may be bigger because of the donations that have been made. And then this morning in our uh our department head meeting we were I said well let's let's add the flags because it's also been brought up that people uh would and have already not for not for this but they gave money and bought flags for the funeral I do know and for the casket uh that we accept fund donations towards buying or purchasing flags poles all the things needed I'm talking about the hanging on the poles or poles and maintaining those flags at one time. Uh I used it, what I read in the funeral was 190 91 flags all over town. I don't know that we'll ever get back to that necessarily, but I definitely made a commitment to

everybody at the funeral that I would carry on the legacy as best I could of get keeping those flags up. So, we've already uh put them back on Main Street up to the funeral home as we did the day of the funeral. And then my we already have prepared to do there up to the high school or administration building. And then as we get money and we get funding and people want to participate, we'll we'll go down Center Street wherever. You know, we're going to do it right. We're not just going to stick them anywhere. We're going to we're going to do hang them right out of the way where people can't Surely nobody would vandalize a flag, but you never you never know. So that's the process we're going to try to do. You had your

Yeah, you did. Yeah. Yeah. Oh, absolutely. Yeah. Sure. Okay. I know you I know you talked to the troop 54 maybe or Rod or something about it. I I think everybody gets their head together on this. We're going to we're going to be known across the state as we kind of were. In fact, we had a citation. It's it's here in city hall. In the lobby that we were known for our for patriotism.

Yes. And it again, he's a lot better off than we are, but I hate that he's missing it, you know, but he's he's got a lot better things going on than than that. But yeah, 250 is this year. Uh Casey has already suggested and I'm all in of of dedicating the fireworks this year specifically to Kelly. It had banners correct Casey stating so at the Freedom Fest. So uh that's that's what this is about. U I make a motion to not I got a quick question though.

Yes, sir. Would it be better to put it under I mean is it just semantics to put this under the parks budget or under the general fund? Okay. Yeah. Yeah. The flags Yeah. The fireworks are are general general. Okay.

What do you think about that, Casey? Also, I I did add the flags in there and the section Sound better? Yes. Okay. All right. Second motion to second. Okay. We have a motion to second. Mr. Baker, blow his mind. Yes. Mayor Kinsley. Absolutely. Okay. Mr. Rainwater. Absolutely. Mr. Chapford. Yes. What? Just Yes. Thank you all. Like I said, I think he's got cooler things that he's doing right now, but he would be he would be amazed that we would all come together to honor him. All right. Advertise that on our all our things.

Yeah, absolutely. I think parks will have it on their site and we'll have it everywhere else for people to know. And so, thank you all. Uh, number 12, water plant resolution to wait bidding on tank rehab at water plant. Only reason Tim had to show up. Hey, we let Stuart go early. You had to stay. There's a ball game on. I heard 8:40 8:30 or something like that. Oh, it did.

Anyway, we have a backwash tank. It's uh called a blue glass tank and it's it's one company called Texas Aqua Store builds them. It's very proprietary and it's got some problems that we're going to have to address. Um I'm asking for a resolution to wave bidding due to the proprietary nature and the situation. This was blessed by that wastewater commission. So just formaliz formalized by y'all's adoption. I'll make a motion. We adopt the resolution. Second. Have a motion. Second. Mr. Maker. Yes. Minslow. Yes. Mr. Rainwater. Yes. Mr. Chip. Yes. Thank you. Thank you. Thank you, Mr. Posie.

Number 13, approval of contractual engagement for comprehensive sales and use tax audit. That's what he thinks of you, Tom.

Get all you need. Thanks, Shane. My mom told me not to tell stories.

Okay. I had a um a cold call specifically because taxes are very important to the city. Um specifically sales and use taxes. And there is a company out of Jonesboro that's working with a client in Fort Smith right now and they had made a call, a cold call to me to discuss uh providing their services to the city of Greenwood and the services that they offer. I believe you have the cover letter in your packet or at least in your packet now. I got this uh late Friday afternoon and it was given to uh Charlotte today. The ATA which is formed by an association of former Arkansas state tax auditors. They have experience of over 50 years working on trying to recover overpaid sales taxes, gross receipt taxes, local sales and use tax. And um the one that struck my fancy was the federal motor fuel tax which We know that the police department is exempt from as far as payment is concerned. But the when we switched over to the arvest system, we haven't been recovering that in our discussion with them. Uh they will go after recovering what is allowed by law by the federal law to uh go back and reclaim. And the good news is that's not necessarily a large amount based on how many vehicles that they use and how much gas that they purchase. However, I think it's 17% or some, don't quote me on that. It's a large double-digit number in the tax that you pay at the pump for federal taxes that is police departments are exempt from. They will also provide us at no cost to us the wherewithal and the forms and the format and how to continue doing that after they do their audit. They can go back three months on that.

And then for every month after that, we'll file for those rebates to us. So, we're generating more income to us. This is a contingency uh payment based. So, if they come in and they do their audit back for I believe the period would be 23 to 26 because by law they can go back three years, it's a rolling three years. So from whatever month they come in and start reviewing and are prepared to file the report, they can go back three years from the from that date. So they're going to come in, access our records. They will we'll provide them an office here. They said it would take about anyway anywhere from three weeks to up to potentially three months depending on the volume of what we process. And they will file and they will even go with the appeals if there is a denial that they believe was unfairly denied at no cost to us because they get paid based on 35% of whatever refund or rebate we get from this from the government from the state andor federal. So we're paid first and then they bill us for their 35%. So right now we're not getting anything. So if we get something and then the knowledge of how to go after and watch and review this, that's the benefit to us going forward. So this is a win-win for us, it gives us the knowledge we now have an additional person that can go after this and part of our job responsibilities now. And uh it's just another way for me to try to generate some additional revenue. So here's the other part. If there's nothing that they find, in other words, they come in and they say, "Oh, you guys, you don't have you didn't have any overpaid sales and use tax," then they get nothing. They did all that work and we don't pay them a scent. They only get if they recover. So, this is their

agreement. It's all listed there. and they all I'm doing is I told them I would present it to you today and if you're good with it and you'll allow for us to enter into an agreement for them to come and do this work. Um that's why it's in front of you today to give us permission to go ahead and see what they can find and give us the knowledge to go forward on doing it on our own and make sure that we when we sign checks and we look at the invoices that we know that the tax structure is correct and that we're not overpaying our taxes. It does not go the other way if you're thinking that. They do not say, "Oh, you underpaid here." They don't do that. They Well, they're only looking for overpayments that would generate revenue to them and us 60 65%. What we don't know what we would get in a three-year period, right?

So, so do we have an idea of what we were getting before we stopped getting it? We didn't never get it. Not since I've been here. No. Never claimed it.

Roughly 17% 55,000. Yeah. Whatever the federal tax rate is, it's not it's not two or three or six% like the state. It's it's a lot it's a lot higher. Most of your pumps when you go pump that they have a thing says includes 42% or 42 cents on the gallon federal and state taxes. Well, yeah. So, it's basically ever since we went to the Arvest Cashback Rewards program and off of Fuelman that that just kind of fell off the radar, right, and wasn't tracked. Okay.

And this is not something that RVest does and this is something that we will go after from now on. and RO the federal law is you can only go back three uh months not three year three months not three years yeah so that's why it's important that we do it every month so we don't lose that three months is three months yeah and they said it wouldn't be to their benefit to keep coming back and doing it right for the three-month period because it's it's insignificant money to them right so so this is like a 30-day Either party can quit it. Yes. If wanted. Yeah. Sounds okay to me.

It's no different than if you take your like water and they they went ahead and gave their accounts receivables that were passed due and uncollectible to a company to go a collection agency to go out and they're they have a percentage of their contingency and if they don't collect they don't get paid. Same here. They do the work and if we don't get paid they don't get paid. So this would be a vote to authorize the mayor to enter sign this contract. I make a motion that the mayor sign the contract. Second. Motion to second. Mr. Maker. Yes. Yes. Mr. Rainwater. Yes. Mr. Temper. Yes.

Oh. Has he not seen it? Well, he's seen it on the packet there. I can tell by his attitude. Okay, thank you all. Uh, we got through that pretty quick. Department reports and questions from council. Bob, did you have Yes, I knew you did. I forgot.

Yeah, I know. She's got a clock on back there. I've given all of you copies of the reports. Wanted to do real briefly give you the a toz on our tail tax effort. Um we've put everything together on paper now and it'll be in the files so that 10 years from now when more than likely this group isn't doing this, somebody will know where to start because we we spent Travis and and Charlotte and I we spent a good deal of time right at the beginning going what's the deadlines? Who who gets what? Where's it? Couldn't find it, but we put it all together.

One of the reasons that it was odd timing because we changed the election dates and everything. So, there there was a there was several unknowns. Anyway, we we did that. We established the committee as required by law. We did the paperwork. We raised a little bit of money. Didn't spend much. Uh we have filed everything that had to be filed with the Secretary of State's office. Uh I have a permanent file in my office. Anybody ever wants to see it? It's all public information, but We raised about $1,000 and that's what pay for our signs and the hand out cards and that sort of thing. Uh it was a team effort. One of the things that was neat was is I would generate stuff out to people and say, "Hey, text five people today." People would text me back in a little while and say, "Done. Got our done today." And that was council members, staff, department heads, all that happened. Uh we got right down to the very end. We got it certified. Charlotte had the documentation. It is now gone to the Department of Finance Administration. Charlotte has a receipt. Says all documents received. So, we're good to go. Mission accomplished. I have two recommendations that I'd like to see us think about going forward that we've already started. One, the signs that we started doing, let's make that permanent. We have a project that put a sign up says paid for by your three quarters of sales tax. Because one thing we did see a lot legitimately was people went what's this plan for? What am I getting out of this

and you know we had said anything for 10 years so they didn't know. The other thing I'd like to request that every year when the mayor does his state of the city that we ask the department heads do about a 30 second version of those videos that they did for this effort that we could put out at that time with the state of the city and put them out on social media. A visual here are things that we've accomplished with your money. So that every year we're giving that little bit of knowledge to people of they're getting something for anybody has any questions. Like I say, we've got all the documentation. It's all been done legally. Thank Bob for doing what you did, leading the crew, leading the charge, getting it done, and then with this followup. Thank you so much.

You done a good job. Appreciate it. All right. Questions for uh these department heads that are here? Anybody? Nope. Council forum. Anybody got anything on your mind? Yeah, I got a couple things. Yes, sir.

One, uh, thank the Lord. Springtime, sun's shining. Uh, that reminded me today. Where where are we at with our contract and our timeline with our solar panels? Are we about getting to that point where we got decide? I mean, yeah. I mean, either at a budget study session later on this year.

Yeah. But I'm not I don't know if you want to do it this this soon.

April 15th. analysis of it. Our usable buying And by the way, we had a I know Tom has expressed and we've been aware that one of the power companies It's taken a while to get things where we think it's supposed to be. We're not sure it's still there. Well, I'll have to say it. We had a meeting with SWEPCO recently. I know Chief Hobs was there. Can't remember who else came, but we we met with some new folks from SWEPCO. They were very uh wanting to get into they're new and with the company, so they wanted to talk to us about issues and problems. And I brought up that and I don't know if they've reached out to Okay. Okay. Good. So they're going to have a we're going to have a sit down with those folks and figure out what

what is different than Yeah. Yeah. So either probably not by the next budget stay session but the one after or something like that maybe

where are these panels

literally behind the we purchased one of that one. We purchased some property from farmers bank to put that array on. The other one we already had the property up by the dam.

Okay. So how much energy are they generating? And it is every building. I get I don't you're aware every municipal building is powered by supposed to.

Okay. Anything else for any of these department heads? No.

Right. Yeah, that's what I said. That's what I meant to say.

Any other department heads? Danielle, would you like to speak for a few minutes? I know you're trying to not get out here too early. It's not department heads. Council for Oh, sorry. We're past department. Stop going backwards. Council forum. Anything from anybody. The only other thing I had um was uh I did watch the state of the city address. Mayor did very good job on it. I wish I would have gotten an invitation of that. I didn't should have email.

I didn't get an email. You should have received me. Yeah, I I did. So, but if I if everybody else did then Well, all intentions were that you got you would have gotten one. But I missed the time too because you went like 34 minutes. So, you usually like 20 or 22, right? But you did do a good job. Thank you. I appreciate it. Huh? No. No. I think Mr. Bell did. It's not the same without it being It's not the same. My apologies for you not getting that.

Anything else? If not, I would I do want to say real quick that I'm I'm excited and and proud to go to Miss Hendricks, as I will very soon, and inform her of your decision tonight to support this flag. And uh sorry, Yes, fireworks. So, thank you for that and I'm sure she'll be pleased. Anything else? If not, I'll entertain a motion to dismiss. Motion to journ. Motion. Second. Second. Thank you all very much. We did it. 8:37 early. It's an hour and a half.

That's way early. Exactly. See you.