A&p Commission - Regular Meeting

Make it make it a make it a real trail. Okay, it's it's started but it's not completed.

I am going to suggest two things. I would like to bring this to the trail committee just to make sure that they get the blessings of the trail committee. Also, I think we probably need to reach out to the water department, right? or the water committee commission and stuff because I do not want to do anything because this is a watershed. It goes into our drinking water and I would like to get their blessings as well before we do any any construction because I don't know what their rules and regulation is because it is a waterhed going into our our drinking water supplies. So that's Those are two of the things that I would like to to suggest. Okay.

I think as of now with the plan, there's no spots that we cross it, but if that changes, I'll definitely look into that. So, those are the I would really like to get the water committ commission's blessing before we do any construction. That's just my personal opinion on on that. and then uh we can set up a meeting for the trail committee for them to kind of bless this if that's okay. So it may be next month. Okay. Okay. That's but and I don't know when the next water committee meeting would be. Yeah. Monday.

Is there any way that I don't know can he does he just need to show up to theirs or do how does this work? I believe the director or the chair of this commission couldn't bring it bring it. Okay. I'll put it on the agenda if you want. Okay. All right. Just wanted to be I want to cover all of our bases, you know, but it looks like a good project. And I like the I like the rock Yeah. idea because that's more durable. Durable and it's not going to wash. It would be harder to wash. And funding. Funding.

Yeah. So, if we take out the crushed rock, it's not going to cost us very much. Yeah. No, we are. I'd like to get a cost estimate on mulch just so we could have both to to kind of decide. And also just remember that's going to decompose pretty quickly. Yeah. That' be yearly probably to put that down. Yeah. So, you'd have to think of this re Okay, then don't worry about them all. Okay. What's your last name again? V. V E A T C H here. And it's Thomas. Yes. It's It's really tiny, but it's Oh, there it is.

I didn't see part of your plan, but are you going to add this to like the All Trails app or map it out? Good question. I pro whenever it's completed. Yeah. That Yeah. can help just so everyone knows just to get out there on the hiking apps so people know where it's at. Same with like we need to do that to the whole trail system including the one going through the middle of town. I think this is great though and I think it's very much needed because I've walked that and I I've always wish I could do the other side of the lake. So thank you Thomas. Awesome. Thank you. Thank you.

Good presentation. No problem.

The next item on the agenda is the financial update. So, what I'd like to do is just show you your fund balances right now. The inclusive We also have updated some of the expenses on the budget for numbers as well as we just had our open enrollment for those updated. So significantly higher specific you have a all in for all funds 489 expenses payouts. You know, we do our payments on the 15th and you can see that from the budget amount

still above what we budgeted But we're 31% down from where we started,00 was at 28,000 budget that I'll share with you and we'll talk this 115,000 there's been a little hiccups say upon further reviews in that 115,000 is the 2420,000 payments to the capital. So we're fac Those last construction really close. We look at how we really have to $600,000 now why is the way it is right now it's kind of on that 4000 will be sent over this month so that also and I'll talk about it at what point does the city tax start there

major anomalies that are hitting that account that will go away,000 pay that's done by 28 which will also bring in 14,000 months. I do have this pad. This is the way it looks right now. take out. He's estimating the final pay of 70,000. So you have about 526 and the city virtual checking account that you would be picking up and adding back to the city tax account once the loan is paid off is about $172,000. So you'll be grabbing that. You'll also have an additional 20 next year. So that's on a basis. pick up in your revenue. So that'll help you rebalance some of what

I did want to show that there's some budgeting sales and use tax in order to eliminate some of our pressures on our city. We'll get into that. That's the next item on our agenda. Uh, we talked briefly. Um, I think I'd messaged y'all and asked or mentioned that we were going to ask council for $100,000 for the inclusive playground. Um, that was not adopted. They did not vote for that. Um, so now it's on us to hopefully be able to um fund Tom. We're working through $80,000. We're expecting farmers to pay us 10,000 this year and then 10,000 next year um first of the year. So for 2026 budget, we would be responsible for $80,000. Um these are the line items inside of our budget that it would that we would put towards that 80,000. So uh we would nyx the mural on the caboose um the remaining balance from our&mp budget for this year. Uh I think that we should just make that a balance and whatever the balance is just zero that account. Um, but right now as a placeholder it's $31,000 and $31,500.

There's the two $10,000 donation amounts from farmers for 25 and 26. Um, we're expecting to have around $5,000 in splash pad surplus. Um, and then we've talked about just having our street department work on the Liberty Park Figure 8 Trail um, and construct that through our street department. So that would remove another capital project uh $15,000 and the balance to remaining to be funded give or take some dollars and cents is $11,500 that would we would take from the city sales and use tax. The other recommendation was to have farmers loan us the money um for what they're going to give us, which is weird, but it would be over five years uh on a operating loan. And San Hope said it at 4%.

$80,000 over five years, that's like $6,000 you're going to pay in interest. So, you know, it's you're losing regardless.

This looks like a good plan. Do you have any um any grants that we may be able to qualify for to kind of offset some of this? Have you looked into anything further? Well, the issue is that there there's not really any grants that there's not any grants out there that are able to specifically made to fill in the gaps like this. Most of the time, if a if a body that's granting knows you're fully funded, and I mean, in essence, we are, this is pledged money, but it's still funding the project. They're way less apt to give you the money. Is that committee still fundraising?

Yes. So they can continue to fund raise to help maybe offset some of the cost. The idea is to continue fundraising in perpetuity of the park as long as it's there for upkeep. for upkeep. You know, if someone wants to donate a ben donate a bench, it'll go through that 501. Um, all of those things. But $100,000 in six months would be $80,000 in six months would be a difficult ask.

That's 115. Uh, I mean, I think it's a possibility. Yeah.

That happens because we're budgeting flat. that happens next year's pick that will all drop. Is there any wiggle room for oops during construction or were they are they are they able to cover anything any during the construction process the Oops. So, I mean, I think that we're talking specifically about rock in the ground. This area um is not rocky. If anything, it's wet.

Is that a problem? I don't think we're going to have issues where we are. But the question is, will they have wiggle room if they do come in or is that something that will need to come back to us? That'll have to come back to us. There's always I mean that's that's always looming on any construction project. It's what keeps me up at night, too. Yep. Bottom line is how much is how much is we put into this project? We we said we we said 250,000. Sorry. 275.

275. That's what we said we'd put in. promised us not to do any more than that. Is that happening immediately? Yes. Over eight years. No. Okay. Because farmer farmers is committed to paying $100,000. It's just really unfortunate that they have to do it over 10 years. I'm just saying we shouldn't be up no more than what we promised. You're exactly correct. It's all said. When it's all said and done, we shouldn't be out any more than what we promised. Correct. Just kind of shuffling

overtime. Okay. You think there's any issue with the agreeing to this 315 being utilized as well? It's part of our 45% that they gave to us. It's part of the 45% aotment.

They already have already.

So we have to 11,500.

Um, no, not yet. We only need 9500 essentially. Look at us already making Do you need a vote on that? It doesn't have to be. I mean, we're about to present a budget to you all. This will be included in the budget once it's final out.

Do what? What's your next just to approve this budget

if it's in the budget for next year that I think that satisfies what I need to do. Yes. Yes. Before we start, what I'm concerned about is if there's bumps in the road. Do we have money to take care of bumps in the road? Bumps in the road. It won't be that bumpy.

I don't like bumps either. I'm the one that has to deal with the bumps. Oh, is that is that scenario something that we're okay with? I think it looks like a reasonable approach. Okay, agree.

And I think what Tom was talking about a second ago is just kind of growing pains inside the as far as where our finances are right now, but we're also about to get some relief in the next year or two to where we can move on and do some other things.

There's some anomalies built into some of the decisions and plans that you already to start building Now our gone. I like to think of it right now for opportunity expenses. things that come up that are opportunities right now. an opportunity availing for that event you're referring to. But you also want to put money away. something. When do we want to do it?

Is there by any chance what's in the plan for the extending Fox run? That should be in the street budget for 2020. Is that correct? Has to do with the straits then and it's in their budget for when 20 next year. Hello. Thank you. You're welcome. Is he has he budgeted the trail as well? The sidewalk. Have you seen that? Friday.

Okay. I I know we talked about having that trail budgeted in somewhere at the same time where it's they're completed together, but I don't know if he has it in for next year or not. We'll know more after Friday. Uh y'all asked us or y'all asked me to get with Tom and work through the budget to see if there's any more specifically on the operations side that we could whittle down a little bit. This is pretty lean the way it is. Um unfortunately in looking we found um to use Tom's word an anomaly. Um the health insurance for our employees, staff, team um has gone up a little bit because did we say three out of four of us had added a dependence. So it's it's going to wind up doubling from last year to or this year to next. Uh that's on page one. It's line item 64420. A little past halfway down the page. So $10,000 incurs.

Yeah. When it's all said and done, it'll probably wind up being 34,000. I think 33,000 somewhere in that range.

Okay. So will it be going up? There was no with the budget that what the 29842 is what is budgeted for next year. Correct? Okay.

Okay. I'm going to relate this to the general fund situation. What I wanted to show is the unrestricted general fund. The general funds started the year at 2.8 million. There was a reserve that was pulled aside that was generated from the general fund surplus money instead of the water sewer at the recommendation of AML because of the staging and the and the projects they wanted to earark that first of 972,000. It was originally earlier came to city council and said originally you planned the 972 We got all of our utility costs for the road and the thought was that we would take that 972 out of the 2.8 million and go ahead and restrict it to them for that purpose. That money is being moved this year to

the water department because they just now a million little moving utilities for that. So that's pulling that out looking at where we currently are the amount that was listed here in the fire department an department is a surplus right now. Their expenses are less than their revenue streams. But the police, the animal services, parks right now is that leaves us with the balance if we were to cease today. We would carry that 1.1 million over. And then this budget that's here for general, that's just last year's budget with some modifications because I don't have what they're looking at to go in there has not been presented to me yet. So that's a placeholder. I don't know what it's really going to be. But let's assume it's the same. Let's assume that's 25 budget just carried over 26. Then you have the fire coming in at a deficit 893,000 for everybody's deficit. And if that holds, which I have no reason, if that holds, we're bringing our unrestricted general fund down to 375%. So what we're trying to do is we're trying to look at every department is going to hear this thing. You guys are just like number one. You're in the lead in the approval of budget

nights. We looked up at the top. I looked at the amounts that were listed themselves and use tax and it's what the voters said this is what we are giving you the tax for and so we looked at what was in the side and said well that's funny these things actually meet the criteria for what the tax was But what's happening is the general funds having to cover the the deficit the overspend on those discussion is that the city sales and use tax monies should be paying for all of the things that are city and you manage that budget that is your budget to manage all of it. And it says parks and recreations includes without limitation acquiring, constructing, improving, expanding, equipping, furnishing, operating, maintaining new and existing parks, recreational facilities, including parking, landscape, signage, drainage, trails, bike trails, lighting, concession, road, utility improvements and support. It is not however. So that's what your requirement said. So I look down at the items that are sitting in the um foraining the normal operating expenses for a parks department and we looked at the contract labor pavilion cleaning fees and that's actually cleaning the pavilion which is really a park facility. However, we're not moving that

back to the city and use tax primarily because your rental fees come from the rent and that's what generates and we have to have matching concept where the revenue and the expense are in the same parts. SH along with vehicles insurance on the building, insurance on the equipment, all parts. Um, it is generating some revenue. the insurance building and repairs on the vehicles, the maintenance and repairs on the equipment and materials and supplies was a question. So when you look at moving what is really sales and use tax expenses that out 46,000 on this current budget $46,824. And when you look at what that does is that takes that deficit from 29,000 to a surplus of right now everybody's going to have to start contributing. In order for this to be a balanced budget for the M side, this has to be at least you have to live within your expenses. Now, there are some other things that we can do and they all have to do with the way the council sales tax. That's a discussion for them because right now there's about $100,000

right off the top of county sales tax based on the percentage distribution operating department sales tax. So that's just I'm giving suggestions. It's just something to think about. But surplus that would be here needs to build back the situation that we have with our contingency. Our contingency is a million dollar and right now our leveling. So remember that you take the bite out of that fund balance to be able to balance the budget at some point you have to And that would be contributing back $17,000. Um I like I said if it comes down to it I would be happy with this 29 going away as close to every monies that were restricted. They are in the general fund but they are restricted to your purpose and you control the distributions of those. So when you adjust your right now your parks we would take out 4200 city as I am on that presentation for the 163 126 when you look at the what the

net would be 51,824 that's the 4200 plus the 115 but it's also taking out $6500 shifting it back over to operations for the hanging baskets that go around the that's in city figures somebody's house or somebody's property It's not really a city type expense. The way I look at it, I'm recommending that go back to the park00

nong. Worst case scenario, we move the Best case scenario.

Sounds like a good plan.

Water in the soup. We from the last time we looked through the budget, we've changed just those things. And it's because we're basically budgeting for inflation at this point. We're as close to zero as we can be or close to flat as we can be. where 31,000 comes from that's current we try to spend that's the point you try to spend the that you're given from the fores don't want to necessarily accumulate it and not do anything with it for years and years. That's not the point of it. But you als um next year when you look at what is in the budget and this is still your current money they would have had to give

36300.

We do have 6,000 in there though for scap project

for next year. That number can go up or down based on the collection of monies that were generated through that goes upowiece which could Michael. I also had a talk with both mayor and about the summer program and what has to happen really that's one of those fun great Everybody knows that we just have to start earning how we want to address what the tuition price point.

Well, I think being able to take payments online is going to be huge because I'm I'm still pretty sure that some people never paid. Yeah. Is there any way we can control any of that? Yeah. Now, now we can. Yeah. Case's got a plan. Yeah. Good program. I think the first year always is we also talked about the good thing about this year having it in June this year was that we bought most of the things that we need to

run the program. So, we have the stable of things that are required to make it happen. So, we won't have to spend that money next year.

Any questions? I'm just the slowest one on here. Okay. And I just want to make sure that I fully understand this. On page two, if we make those adjustments, are we are we still asking for the general fund. No. So, we would have a surplus after we've made all those adjustments. We would have the surplus of $17,630

roughly. The general the general fund would they would have it. Okay. But we would be not asking the general fund any money for any money for our projects. We would be zero. You have an option of 17,000 to budget something that say that's your wiggle room in there if you absolutely needed it. But that's where city council can start question.

But what I'm what I'm asking is if we're going to if we approve this budget, we're asking the city for the general fund is a zero. Correct. We'll be living within our budget. you're not spending more than you're bringing in. That's what I needed to know. That's what I like. Okay. Just making sure that I fully understand that. So, we would be not asking for general. We would be living within our within our means. Okay.

That's what I wanted to hear. And I I would like to see us maybe reduce that 17,000 to be a like a little bit closer to zero so we have a contingency for like the Boy Scout project or you know if we have a overage on W camp or something like that so we have a little bit of a cushion. So, I don't know if we can. What is that? Smirk or smirking back and they have the power. Okay. No, but could we could we budget

boy scout project 9850? Could we budget um supplies for rec camp $3,000? You know, that kind of thing. Not out of the Yeah.

your own budget, right? But can't can we not put that back into that? No. Okay.

Okay. Okay. But I follow what you're saying though it budgeted $7,000 surplus that you're real and you think that's probably close to that. Well, he can go through and take a harder look at those expenses and put in a little more comfort level but not to the tune of $17,000

but I'm trying to make the build and he had a great fire as well so he doesn't play overulate tax

and by generating that you guys are kind of not necessarily as I think everybody should hear the same message they don't have animal services that's unfortunate they're going to have to make some hard decisions Okay. Yeah, I'd like to see about getting us little cushion on some of these that we might be tight on then. Okay.

So, does it sound like we're ready for maybe a vote a vote to accept this budget? Do I have a motion to accept this budget? As it as presented as presented as amended. I will make that motion. I'll second. Mr. Price, yes. Miss Travis, Miss Martin, yes. Miss Bell, yes. Mr. Edwards, yes. Unanimous. The next thing on the agenda is the pavilion and cancellation counselation fees.

Uh you should have a page in your packet. It's just the pavilion agreement form application form and it has a little section highlighted in yellow. I don't understand why this does not have any type of cancellation fees or any clauses for cancellation. Um, there needs to be a cancellation fee. Um, there's no penalty if someone just wants to cancel their event, three days before they have it booked, 30 days before they have it booked. Um, right now the way this reads, I just have to kick all their money back, whatever they have on the books.

Um, so this gives us a little more teeth. I guess to where we're able to at least retain their deposit. Um if they and if we want to put a time frame on it, totally okay with that. Um I would suggest either 60 or 90 days from their reservation. Um just so someone else might have the opportunity to reserve that date. 30 is a little too close. I think 90 is kind of the sweet spot um for planning purposes purposes of other people. looking at the calendar

the transparency on both sides of the question here. Do we know how many cancellations cost us not to rebook that same date? Sorry, ask again. So if someone cancelled September 30th, you know, two months out, do we know how many times like that date September 30th went without being rebooked by someone? I don't know that specific data. When people are renting the pavilion, usually how far out do they rent it? Is it typically 90 days or is it 60 days?

90 days is a good cushion. Um, I mean, and I think it also kind of depends on the type of event, too. Like a wedding is booked a little more in advance. Baby shower kind of in advance. Birthday parties, you can have like two weeks of lead time on a birthday party or some kind of get together. So, if we said within 60 days of cancelling and somebody books, you know, 30 days out, they automatically know that they're going to lose their deposit if they absolutely cancel. Yeah. Yeah, I agree with that. I think that'd be fair. Yeah,

I think that's a good idea. I don't know why we haven't done it in the past. Gives us an opportunity to cover our losses, literally. So even if the the pavilion was rented sub to them, we're $250 ahead. They Yeah, we still keep it. Oh, yeah. Yep. Exactly. Yeah. I think it's industry standards. I don't think we'll lose any business for asking for it. So this protects us. If they don't show it all, we keep it all. Absolutely. Second. Okay.

If they paid for if they paid for their event and they decide not to show up, then I still Well, I'd still send their deposit back to them just like it happened. Is that what you're asking? Yeah. Okay. Yeah. So, they'll lose the $250 deposit, right? Right. What about the $150 cleaning fee that's nonrefundable? I assume they don't pay that yet. No, I mean, typically they're paid up within 30 days. Okay. So, they'll just not get the 250 back, right? Yep.

Is there any protection? We got somebody saying what they're going to give money or give things to the to us and they don't follow through with it and we put their logo and stuff on the shirts and stuff, you know, we give away. In other words, we prepare for this guy to come. He don't pay he doesn't pay his We've had Are we having any We've had some of it, but it's not Is it not a big issue? So, I don't know. Uh that's only happened once since I've been here. Okay. Then it's nearly not an issue. Okay.

Um just to go back to the cleaning fee though. So, the way this reads is that $150 n refundable cleaning fee will be added to your reservation. So if they cancel and they don't get their $250 back, you said though you will refund the 150. So we may want to see about rewarding that. Okay. Yeah, that's why I was asking you a lot better. Yeah. I'm like so everyone the reason it says non-refundable is because they everyone gets it confused with the price of the reservation. They always think that the cleaning fee is included in that reservation price. Okay. But I can easily just put not included in the reservation.

Yeah. And remove nonrefund. Yeah.

Do we have a motion for adding cancellation fees within a 90 days? 90 a good time or 60? I would like 60. I think 90 is really hard. I mean, but I think 60 still allows us to to rebook it. I mean, I'm just thinking, gosh, if I schedule a birthday party for my kid and yeah, I know it's going to be, but then a month later, I'm like, "Oh my gosh, that's not going to work. Now they have a volleyball game and it's 60 days out." I'd like to be able like, "Come on, it's two months." You know, you know, 60 is my I don't know. I'm fine with either. I just want something there.

I'll make that motion. Accept the changes. 60 days. 60 days. 60. I'll second. Mr. Price. Yes. M. Travis. M. Martin. Yes. M. Red.

Yes. The next item on the agenda is festival vendor participation fees. Request to start charging vendors at festivals. Uh Fall Fest and Freedom Fest included. Um I don't know if you walked around Fall Fest, but we had um several vendors just decide to not show up of regardless um of me. I tried to try to threaten them, I guess, by telling them that they would never be able to participate in a greenwood event again. They basically be be blacklisted and they still didn't show up. Um, and if you walked around, it was enough people enough people didn't show up to notice that they weren't there. Like there were several holes in the layout.

Yeah. Um, this is a minimal cost. This is probably 10% of what the average sold at Fall Fest. Um 40 bucks is next to nil. That's what you're recommending. 40

for a craft and artisan type um that just set up a regular tent and then make the double booths. If they request a double booth, just make it 60. Most everybody will double that, but it's worth it to do 60. And then food trucks are 100. Again, that's minimal for a food truck. Um We set up at War Eagle last month and it was $700 for three days. Three days and War Eagle was gigantic, but 700 bucks for three days. And this chart also shows um how much the parks department parks department would have benefited if we would have charged vendors at Fall Fest and Freedom Fest. Um the idea is potentially next year having around vendors at FreedomFest along Main Street. Um, and charging them the same $40. Um, but if the 83 people showed up that we had at PFest last month would have paid $40, we would have made 3,000 just $3,300 bucks. Um, same for the food trucks. We had 900 from them and $4,200.

Um, that would have paid for all the inflatables at Fall Fest. and um would have put us ahead by 4,200 bucks. We basically would have been paying for some advertising and small supplies for that event. Now, Freedom Fest is a whole different animal. I mean, it's going to be really hard to get them to defay any kind of percentage of that event, but you know, $3,900 could pay for the big top tents that we set around for people to eat under or sit under while watching games. So, I don't know. know it's an idea

for it helps so much with when people have skin in the game to encourage them to show up because that money will be collected before they show up. Um we can use the same sign up tool that we're using for summer camps and and you know what you're say what you're saying about getting them to to show up and and having some skin in the game. We I've heard this over and over from from directors in the past that it's a chronic problem of getting to stay the full day or or even showing up. So yeah, I think it would make a difference.

Again, this is not abusive. Like this is not this is a minimal ask. Do you have any idea what like Chaffy Crossing charges for like a farmers market or a fall fest or anything? I'm just like comparative versus I don't I think I'd be lying at the first thing that came to mind was 50. Okay. But I would be lying if I said 100%. We go to the Fort Smith farmers market on Saturday. Uh we pay 10 bucks in peak season, but we're there every week. 10 bucks a week. A day.

Okay. All right. Question on this on the food trucks. I guess they still have to get their $100 permit before they operate and then this would be on top of that. Okay. Yeah. Just like we done in and this would go to y'all and that other goes to you. Okay. So, it would cost a food truck 200 250 bucks. They don't have to pay for events, do they?

I just wanted to make sure that understood.

Thanks. Do we have a motion? I'll make a motion that we implement these recommended for for the vendors future events. I'll second Mr. Price. Yes. M Travis. Yes. Miss Martin. Yes. Yes. Mr. Edwards. Yes.

Okay. The next thing is Oh, that's me. Sorry. See that on our list? Um, if we can just take a look back and this is what kind of reminded me um in our comments from last meeting, we had kind of talked about I know Mr. Mallister had joined us. Um, but we were just kind of talking about the AM fund and how we're going to use and I just I didn't feel like we really ever came to a resolution on that. And I don't know I don't know Casey if you've had any further discussion.

My suggestion and this is just my suggestion is that we present our plans to the AM. what we plan basically for this the same as we did this year and see if that will appease them and because we're going to keep it pretty much the same correct and then let them make a decision and after that whatever their decision is it we can be bring back back to us where we can make a decision as well. Okay. So, just go to them and say, "Hey, we've got this $50,000 worth of projects.

This is what we have for what we plan to do. Follow last year's thing." Um, I kind of noticed and make sure that I read this right. It looked like the projected amount was going to be a lower amount next year. And so we also need to keep in mind there might be a lower amount of money coming in next year as well as a 5% increase of cost,

you know. So, and we're trying to live within a budget. That is the big thing. We want to live within our budget and everything. So that is my suggestion is that we tell them this is what we did last year just because this is the amount of money that we received last year possibly not even receiving that much again next year plus the cost of living. This is what my my suggestion would be and if they let them decide from their point and then if anything should come up we can come back and recircle

and and redo it. That's my opinion. Yeah, that I agree. I I think just presenting our budget to them in in their meeting would should satisfy their requirements. I mean, that's pretty it's pretty clear how we're using those funds or how we've budgeted using those funds. Okay. Can we extend an offer to them too about the different committees we have like Freedom Fest that they're welcome to come in and sit and join those so they have full transparency how stuff's being spent. I mean I believe they're allowed to sit in on those right?

Yeah. I got the idea that they want to complete accountability for a project, for example, that Boy Scout project, which is great, but then he has to buy shovels and d Did Did they not Did you get the feeling from Mallister that they kind of went they got kind of thought they were blindsided when they just lumped it all in one lump? Did you I think you said something about him that we do give accountability. I mean, how many paint brushes we buy, how many broke broken down to where the A&P can actually

if if we present them with our proposed budget which includes line items for for AMP commission money. I it's dedicated for nothing but AMP commission money. Um if they have any question about those line items and want to dig down further, Tom can always provide individual, you know, line items beyond what we show them. I It's there's it's not secret at all. I did that in February. Did you? Absolutely. I don't know what else to do to help.

My issue is that my accountability is with y'all. I I report to the parks commission. I don't report to the mayor. I don't report to the AMP commission. I report to y'all. Um so my accountability should be with y'all. What happens to this stuff after He's finished his project like this. That's that's part of the parks, right? It's part of the parks, but for the if it's a Boy Scout project, honestly, it's all kept with Rod Pal because he's maintaining all those Boy Scout projects. I mean, I just wondering if there's accountability after the fact where they might get a little bit, you know, a little bit careful. We're buying something here that we're going to take home later or whatever.

No. Okay. Good. Thank you. Do we need a vote on anything? Okay. All right. The next thing is the foundation report. Uh have no report. Director's report.

Uh I'll hit the high points on this. I think last month we talked about a plaque for the pavilion. Um if you've seen the signs that we had made for the splash pad, those are aluminum along the fences there. Um they're really nice. Um and they're printed well, too. I just priced a gigantic one and it was 36 by48. Really big. Uh the the quote said $458. So cheap. That's the route I would take. They're they're nice. They look really well finished. They have rounded rounded corners. Um and just look sharp. And they're outdoor indoor.

How much did you say they were? $458. This is instead of doing like kind of the brass plat bronzy with the red letters. Yeah. Very expensive. Is that one sign or how many signs we buy? Yeah. What's the life on that? Like if you put it inside, it's forever, right? You know what I mean? If you put it outside, I think it will just be bleached by the sun. But what they recommend is to print them two-sided so that you face one to the building and then just turn around. It would be a little extra, but I was anticipating putting it inside.

Where inside? Somewhere inconspicuous, but at the splash pad inside. Oh, at the pavilion. Sorry. What are we talking about? Okay. Sorry. You probably said this, but what what's the material? It's aluminum. So, I mean, that's that's minimal that can be taken out of a budget a line item this year with no issue. Do we have one at the splash already, too? There's three of them out there, but they it's just displaying the rules, right? There is a plaque there. Yes, that's okay.

And it is on the bathroom building on the outside. Um, I'd like to see if there's anything kind of in between. I don't know. I feel like it's a little chintzy. I mean, that's a really nice building. I don't know. I feel the same way. I mean, we don't have the money. I understand, but um, right now we don't have enough money, but it almost seems like it'd be better to wait until we could put only my opinion. Got it. I mean, we've already been waiting. since 2011.

I'm okay with that. Um, inclusive park. Last month we talked about uh talking to state office of outdoor recreation. The mayor and I went down and presented in L Rock. We felt like we did a really good job and we don't think that we were like patting ourselves on the back. We thought it was really well received. We are expecting to back from the beginning of December. So, we have our fingers crossed. That's um 400 thou $440,000 potentially 5050 match. So, looking forward to that.

Yeah.

Okay. We've already got our 50. uh fall fest recap. Um when it was all said and done, we had 70 craft and artisan vendors. Um 19 did not show up. 12 did not show up the day of as we talked about previous. Nine food trucks all showed up. Vendors seem to have successful sales. Most attendees were uh complimentary of the amount of inflatables. If you guys came to that event, there were inflatables everywhere. Um kids all over them. Right now, Christmas on the Square is organized. It's just a matter of starting to advertise for it. We'll have six food trucks and four craft food sweet treat kind of vendor set up. Um, cool thing this year is that the high school jazz choir is going to come out and perform some Christmas songs and that's actually going to be their like Christmas performance for the year. So, we'll have all of them, which I understand there's a bunch of them, and all their family members will be there to attend.

If you ever need the theater academy kids, I could probably round up. Really? Oh, yeah. We're We're doing a float next year, so already. Yeah, that's all I got. What about the back side? Oh, sorry. Santa Claus. Yep. This is the uh schedule for the Santa house. And did you find a Santa right now? I should just call it the house because I don't have a Santa yet. Does anyone know Santa? Yeah. If you have a connection to Santa, let me know.

I'm working on it. I have I have prospects. Couple leads. Yeah, that's all I got. I have a quick question about the Santa House. How well attended is it? And do are you able to track the number of people that stop in? Like it's Do you have a counter? Not a clicker. No. Um I It's mainly local traffic. Yeah. I know in years past they've had people come in and read that happening to I'm working with Jessica Brian. Okay. To make that happen. Is it the same days that the Santa is there or different days? Same days. Gotcha. All right. Yep.

All right. Uh any other questions? Any comments? All right. Do I have a motion to adjurnn? Yes, I'll make that motion. Second. Can we find our way