A&p Commission - Regular Meeting

August 19th. We have Do I have a motion to Mr. Prize.

Yes,

Mr. Edwards. Okay. Um Mr. K right now I need to ask when have requested that the recreation committee be added to future agendas on this list. Is that okay with everybody?

All right. No need to vote. Just I'll put it in this that you wanted that added and I don't know if has anything to update on that. I can talk if you need.

I don't have any I don't have anything to report for the recreation.

Thank you. items that need to be added to the final July 24 actually1% for the month of July at 5.6% continune 30th So if you look at the probabilities the probability of us achieving the 3% growth that we originally budgeted for it's less than 1% we would have to pering 29 So it hasn't been done in 2024,000 per month achieved that probability less% of the

So based as far as the county sales tax in 202 is up% positive months growing in the right direction. So when we look at the probability we did at zero achieve this year 2.6 The average distribution,000 we would have to see how city As far as the parks funds are concerned, the one that's going to change, but the final distribution of the grant money, August

191,9 city tax,000 principle and interest. So all 21.06% budget should be down so far this year% million parks inclusive park that's money that came from there to As far as they're a little bit like the rest of the city, they're not any numbers. They were down

in July 11. They budgeted a 4% increase. So that's 15% of the fun. I do want to show you July. This is every 2018 how June trends and has been trending. So 25 July would be June sales as wellrend. This is an all and you see the positive trend line. So you could say upward trend except when you look at what's happening, two, three, four, five, six, seven of the last eight months, they were below the trend line. was more favorable up until it stands for average monthly collection. So average monthly collection 16

That's 22 in 23853 per month. So from the months January through December 17,000 starting looking at 24,983 but you're looking at where the peaks are looking high 2500 even though this looks like a very flat year. So that's not a good way to look at it. Look at the more favorable trend here. But the last two years available% I wanted to show this cash flow balance has 7 Freedom Fest was budgeted at 53,000 expenditures that were available through the 851.

So you actually bettered your budget by $7,000 cash aspends Festival as far as Christmas in the park in the park was 9,20 for the Christmas events. cash budget that we have for Christmas. So the revenue streams 125,000 113

So that was funding 271,000,000 so far this year,000 65,000 original. The expend 217,000 So recreation was 31,961. million. So if you revenue stream that we have the expenditures right now your cash balance is 19100 when we did all the budgeting [Music] payments

right now the sales tax. So theoretically with the amount that we actually,000 this 156 that's going to be offset a little bit by the for the next three years,000 basing 9100 number is a costvenue Fast forward. You still have that experience.

Did you make a motion? Yes. I'll second

it out. Thank you.

It's been

Okay. Yeah. Yeah. But if you ever want it just It just makes it look like there. I've been lately. It's not that only behind

Are you in?

Oh, they're not doing just the groups. They don't hold me just or they're not having

the executive is though and I've been advised that I need to sit in all the committee president also One thing $3,000 for the MC 26. Linda Bryant went to the Canada her final year. So that's good. But then I'll have to have a few more.

No, I'm not hanging around. I'm going to the executive one and then it was like she retired. She's even she's retired. I said she needs to check with I said I do know this they told me I was asking about it when I take statuto retire That's what I was going to do. That was my plan and use all my experience in the city. Some people might think it's crav To me, it's just a natural kind of progression to use all the experience in the city positions. Seriously, we need to do that. We need a letter. We need a letter and we need to do it

certified so we can see that he took it signed for it and how much longer we say two weeks, three weeks because he's getting his free right now. We're gonna get written up for that. a couple emails. I know it's awkward, but it's just business. He's already coming. You don't have

That's not including I know, right? [Music] I know. [Music] That's what happened.

No, I think I did work. on the school bus went around you know we went to Mansville because they have I mean I mean we're not as bad as some of the

and we're considered one of the larger first cities Thankful here. Is it Mr. I'm one of those people. I know weird. Jim somebody

talking about Big Well, three hours. Do you have Teresa's insurance information? I watch Santa Claus.

I can hear. That's odd. I don't see her doing that.

That's not very Maggie. explain.

What the heck? She's just kidding. Okay, I know.

White. White.

Thank you. doesn't At this time we are not taking any actions. Do you have that yet? I didn't have a copy of it.

I didn't know. I didn't know it was done or anything. Remember I just asked you a while back, would you do it? And then I can go make it down to each other. take a picture of it.

No, it's just Do you want a copy or would you like to resolution? cash. And so what happened sponsorship So I just wanted you to know that Also Um, do you happen to know what How much of that was the sponsorship versus

There's something. So 18,000 What was going to happen? That's why sponsorship revenue el That was what was budgeted actually,000. I didn't want to put

I'll take that second press. Yes, Edwards.

Yes. previous Missing a couple of us. This is not space.

So this thing is not I'm told to Remember, how much is organization. Sessions We have 10,000 part

of 40,000. How technically is this going to how are the funds going to be handled? Like are they going to transfer their funds to parks or how is that going to be handled? So contract contract for it.

I just want to You guys, you guys said 275,000. That's where you are. All they'll do is raise as much money and they walk away eventually turned over city. We're just gonna be granting them money. This isn't their first So there's an office.

You're We had project at 275 or seems how we operate. I just want to lock that in. There's there will be accepts felt like we were sold on that we were going to be donating a certain almost like a matching fund and that we were not going to be hands on. I might think we should get into something to see what next year look like by the time we get through this

I'm only trying All the engineering will be done,000. You need to vote for that. So we wanted to lower. So it's coming all the eventually something very well. Start this thing. We got some pictures. So what do you need from us today?

I'm concerned at the end. I just want it clear. I want all to be clearons. Could we table this till next month? Would it be that bad of a deal table for next month? And if you could get us some clarification on

I feel really I have felt all along a little dist's local commission because commission intends to give them leftovers that they have left over. They have not been able to do that lately. But they do come every time.

Yeah, I'm still distant from this. I I couldn't make a good decision one way or the other. May I have a motion to please? I make a motion to

foundation reports. Director's reports. Wonderful. Can we talk about that a little bit? All right. So, we are moving the Halloween trail to the bell park because of the trail system, but we're also going to night. Home is on a Friday this year, but that's also a home game and it's

also senior night. So, there would be no teenagers to work the trail. So, we're moving it to Thursday the 30th. So, just to be that's the reason why we're moving it to that date or date. Saturday, Sunday. Sorry. space.

It's been brought is at one point at one point we offered to do something like table or something and they didn't want They come to you.

We mow it. We have to We don't have to take that discuss. I didn't even know unhappy with this. Are they unhappy with

The feedback that we got was not transparent. budgets items that we have under the considerator. They give anything back to show their perception where they're getting their numbers that we spent outside realms of the norm. I guess I'm just curious. Did you get any feedback about what they wanted for? I mean, were there objections for shovel

or scout projects? They've always been project correct me if I'm wrong. The state can be used.

Um, since I'm their ex secretary and been through this whole deal,

um, I don't think that they necessarily like upset, but I think money was spent in between maybe Tammy and Casey. Maybe it was lost in translation in there because Casey wasn't here when they started doing that and somebody spent money on lighting up at Park and for some reason well they just didn't know about it. The MP didn't know it was spent that way. So then so you know initially it was scout projects and festivals that's what they mainly when they started doing the 45% that's what they said it was for. outside of that, come back, discuss it. We'll see what they can do. Somewhere along the way there, there were a couple of projects that kind of were outside that scope, but you could definitely argue that they were usable. It's just that they didn't know. I think

they weren't aware, but I guess you're talking way back, right? It wasn't recent.

Wasn't I'm gonna suggest if Tom says we can do it that going forward and hopefully they won't go back to where it used to be where just mail it out. If you can um assign a project to every single thing you spend that money with and only a project always so then a report can be spit out that every single penny goes to this project. Like sign a project every time you spend that money whatever that's called in there that you're doing. Projects. Yes. Every time you the money sign to a project. I think that'll make

I really do provide it though.

You Tom and his financial report just run the fun and they don't have all the projects. I think they'll be happy with that because I think that's what they want to see. They just want to make sure they see every penny announcement and they just didn't know about the bridge or the And then they just started wondering how is it and then the screws and the paintbr. But I mean we explained that those scout projects require all those kind of materials. They just I don't know. I think they feel distant from the money and and they just want to know how spent. It wasn't that somebody wasn't being transparent. Wasn't that Casey did anything wrong. I think they just it's been some years and they heard about those two different that they didn't know about because they went up there and saw that it said spent with the MP money on a little plaque up there at the court or I think it is a little sign and they're like what we didn't know that

how are we being transparent with them at the same time they don't know about what's going on like where's the disconnect doesn't seem like those two words should

also also before Casey back when I don't remember maybe it was Richard when that first started happening was the first director anyways the the un unwritten thing was that they were supposed to come every year the parks director and tell the how money was spent and it just kind of just didn't happen over the years you know just kind of fell off so they just kind of lost the leash on it I guess you say and they just wanted they just want it to be more apparent how money spent even though a report is provided the little list of what it was spent on they get that report but it's just I think the projects They can see all the projects, every money, every penny has a project attached to it. I think that

Yeah, I'm all for being transparent. She's always confused. They won't have to go backwards.

I think that's what I'm suggest. I think that project had been attached to all of that and they had seen, you know, in their little monthly report we need to blow it up and make it bigger for them because it is kind of tiny on the report that we give all the expenditures I don't know you know they have to look at it it's given to them but you can't make them look at it you know but if if a project is was there and they saw the little bridge or whatever maybe back then they wouldn't felt one-sided or whatever they used that word um and there's not been any any sneaky anything it's just lost in translation between parks directors and what their intent was the whole time their expectations. It just kind of changed hands, you know, and it wasn't anybody's fault. It just got them feeling insecure,

right? It's been many years and so um on the comment report, we need to have a different a new alternate. Um, Chara checked into this into our system and everything with our bylaws. Is it laws? It's our ordinance. Ordinance.

Uh, a parks member has to be a member of our city of of our city and our alternate lives outside of our city limits. Therefore, I would like to have a motion to put out for new alternates that live within our city limits. I don't I don't think sorry to override, but I don't think it necessarily have a motion. You could do it. Anything wrong with it? I don't think it requires it. We're just need to announce that we don't have an alternative anymore because of that requirement that they live in

and so we need to put that back out. So, anybody that know that wants to serve on this that lives So put it back out on Facebook. Are there any other comments?

Do I have a motion to make that motion? You're good. Good question. didn't seem to