City Council - Special Meeting

make sure the audio is on. My mouse is going crazy because I'm in that presenter mode, so I can't get it back to my jump all over. They're all You guys want this over there? Oh, I got one. All right. Okay. Okay. Uh this is a special meeting of the Grantsville City Council. Um it's a special work session being held on Friday, May 1st, 2026 in person at 429 East Main Street in Grantsville, Utah, and electronically by Zoom. and it is beginning at 3:25 p.m. Uh because this is a special uh training meeting, there will not be any public comments or actions taken during this um council meeting. We will start today with the pledge of allegiance. If you will please rise. I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right, our first agenda item tonight um number one is a training of roles and

responsibilities by the legal department. So we will have our city attorney present that for us. Thank you, Tyson.

Right. Good afternoon. Um Tyson Berger, city attorney. Um, I'm excited to be here to to talk to you about um some of the roles and responsibilities of leadership in in the in the city and in municipal governance as a whole. Now, the the title of my slideshow here is the the effective municipal leadership um a guide to leadership in Grantsville. When we think about effective leadership in the business world, you know, we all many of you may maybe just came from work. We're trying to uh inspire employees to to work better, provide better work product. Effective municipal leadership in this context is going to be how do we manage risks and how do we show leadership in a city by staying within the the guard rails of the law. Um and that will ultimately circle back to are we are we staying within our statutoily prescribed roles and are we are we doing things that are that were authorized to do by law? And if we're authorized to do it by law, that's great. If we're not, then we're starting to step out onto some whims and need to proceed cautiously in those in those avenues. Um, and so my my hope today is that we'll have some good discussion. Feel free to stop me at any time if you have questions. Um, and then we'll we'll go over some things. Um hopefully we can uh uh be be of some value today to to to get give you some uh good information and um maybe have some fun and some some good conversation while we're at it. Um go to the next slide.

So there's really kind of three forms of of government under the Utah code. We've got um there's the five member council. That's the traditional council. So anytime there's a new city that's formed in in Utah, it's the that's the default is the five member council. Um that's that's uh um what what every city starts out as and it takes an act of council to to change that. Um, here in Grantsville, we we are the that middle category there. We have the six member council. Um, with with the six member being being the mayor. Um, under Utah code 10 3D 103 up there off to the left. Um, th that's a section of code that that you can go under and and find all of the all the different rules that relate to the different forms of government. there are different rules that apply uh for the different forms. Um so let's see yeah let's go to the next slide. So, we've we've done some evolution here as as a city. Um back in 2021, November 2021, um the city council passed an ordinance um creating the city manager position um which is a uh statutory um position and and that is um sort of a a and really I went back and reviewed the minutes of of those meetings and those discussions and those those work sessions that were going on at the time. Most of what was discussed was look, we've got Mayor Marshall who's about to leave. Um and

and he he's been here for I believe three terms at that point. So 12 years 12 years of continuity of government that's been going on strong for a long time. Um lots of knowledge was was housed in in in in his mind and it was about to be in in some ways lost. You know, you can write down as much as you can, but there there's a lot that's going to be lost when you move on. And part of what council's concern at that time was was that we want to have continu continuity of government and that was kind of their primary focus there. There was also a lot of discussion about professional management. Um those two things were were sort of the the thrust of what what brought that forth. Um so in November of of 2021 we passed ordinance 2021-32A and that was the first time that the city had a manager. Um, so Jesse Bolson was the city's first first city manager and uh now we have Michael Ross, the city's second city manager. Um, there's um the the the value of the of the continuity of of government is is expressed in state code as well. Um there's it's it's clear that when a new administration comes in um there's there's there's fresh ideas, but there's there's a lot of things that that should be should be held on to that have that have been lost by way of um um just just the the natural attrition of things. Um so we've uh we we've had that great evolution as a city. We took that step to to move many of those administrative roles out of the out of the mayor's hands and and move it to a city manager. Okay. So that the city has a a professionally managed uh CEO in charge of things. Um

yeah, I don't I don't have much more to add on that. Anyone have questions about about that form and how that took place and and and what happened there? Can we move on to that next slide? No, I think we we we got a full dose of it. At least we did get a full dose of that. Four of us and bless Derek. I mean, he was somewhat involved.

We kind of rehashed that whole thing recently, too. I think the whole discussion got brought back up, you know, at the end of Mayor Crystal's time. Um so uh the there there's some allocation of authority and um under the strong mayor form which is what what the the the mayor was prior to a manager being being there where the mayor was more in charge of the day-to-day activities of the city um was was over over the department heads um was more involved in the uh all of the day-to-day administrative activities. Um, so there's there's some of the the different things there. There's in uh in in in the the five member council, the the mayor holds a veto power. Our code specifically says that the mayor does not hold a veto power. Um, we have a a a specific section of code that addresses that. Um, we have the city manager that runs the the day-to-day activities. He's all all employees report to the city manager. Um there are no direct reports of city employees to any of the city council. Um those are all um so if if there are some um employment type issues, the the the the proper channel to address those would be city manager who then finds the right person to to to answer the question or to to uh to to to take the the administrative action with respect to that employee. Um the city manager is that is a a a position that uh that's

appointed by the mayor with the advice and consent of of city council as with all other um department heads. Move on to the next slide. The mayor is the presiding officer. These are the duties of the mayor. Um she's the presiding officer of Grantsville City. There's specific statutory duties and powers involved. Um the mayor is the uh chair of the council meetings, presides over all city council sessions, prepares the written agenda, maintains order and guides procedural conduct. Um so if there's ever a question of what is the proper procedure in this event, we we turn to the mayor and the mayor makes the call on on what is what is proper. Of course, she can always seek the advice and and and opinion of of others, but that's ultimately the call is is is the mayor's call in a meeting. Um the statutory chief executive serves as the official head of the city government um while delegating administrative duties to the city manager. Um under 264, we address that the bear has no veto power. Um ceremonial representation acts as the public face of Grantsville city at at official functions. Um let's go to the next slide. Well, the city council is the

Grantsville's legislative body. Um there's exclusive authority over key government governmental functions. Um, under 211 of our of our city code, it states, "The legislative and executive powers of the city shall be exercised by its governing body, which may be referred to as quote city council, which shall be composed of six members, one of whom shall be the mayor, and the remaining five are referred to as members of the city council." Are there um just a a little pop quiz? Are are there any instances in which the mayor may vote

in a tie and and city manager? Right. Yep. That's the uh um um also the mayor is required to vote if uh there's u something that impacts something that impacts the mayor's power. Mayor's power.

Yes. Um you're in charge of land use um legislation um legislative decisions. Um you're also the um the the appeal authority for for uh for for many of those land use decisions that are administratively made. Um that's that's typically our process. Um if it doesn't go to the board of adjustment, the uh the the appeal authority is the um is is is the city council. From time to time, we do have hearings on on appeals for uh revocations of uh conditional use permits. Some of you have been part of those. Um they uh those are evidentiary hearings. um or or uh um and so they're more formal type hearings where you put people under oath and they they give testimony. Um there's uh you have the exclusive power of pass ordinances. um our our code um if if you've looked into it, I'm sure you have, there's there's a a section of code for for just about every position in in the city. If you look for the the city council section, there isn't one.

No, we actually don't have a section called city council under under our city code. um we then would defer to the to the to the state code. Um which is, you know, that's that's probably the safest way to do it is to say, well, we just we're going to grant the city council with all the rights and privileges that the uh state of Utah does. I mean, the six member form of council. Move to the next slide.

Sorry. This is the the city manager. Uh city manager serves as the chief administrative officer. Uh bridging policy decisions with daily operations, execute laws, implement ordinances and resolutions, pass council. Um and also in charge of contract administration. Um, as part of as part of a contract administration, city manager signs all all contracts and leases that that are involved that that the city is involved in. Um, not every contract, not every lease comes before you. Um, only the ones with major legislative impact will will be brought before you. There's um the the uh um as part of management of the day-to-day activities of of of operations of the city. Um, some of those things are are are handled administratively under his purview. Um

it's an appointed position. Um council has oversight over the over the position of city manager. Um in charge of personnel management, um staffing decisions, um allocation of resources within uh city hall and uh um fixtures of of uh of of uh city facilities. um grievances. They're they're the source for uh um referral if if if someone has a grievance. Um there's, you know, I I

I don't want to be in in Michael's inbox just to see what he gets all the time because I'm sure it's just this this things. I mean, I'll bet you get 500 emails a day. I can't even I can't even imagine. I know I I I get a whole bunch and I'm not on I think he's on just about everything. um

budgeting. Um he supervises the preparation of the administration of the city budget. Um he's the financial steward for the city. The city manager has an advisory and then representative role or policy advisor um to advise the city council on policy options and implementation procedures. Um, okay.

At at council's request, he furnishes uh reports to city council as requested or required for in order for you to be most fully informed of of the decisions that that you're um asked to make. Let's move to the next slide. This is uh so the the city attorney um the legal guard um we have to make decisions as a city. There's there's no way around it. We cannot delegate the the uh um our duty to to make decisions. Sometimes those decisions um there's risk of of of whichever way you decide to do it. Um, my role is to try and mitigate risk and try to inform you of the risk. Um, one question that I had as my first position as a as a city attorney, right? I've never never represented a government in this capacity before. And it makes you wonder who who is my client? Who who do I represent? Am I am I the mayor's attorney? Am I am I your attorney? Um, that's it's kind of a a difficult thing to parse out, you know. Do I do I represent u all the employees of the public works? Um do I represent the state of Utah when I'm prosecuting? Um there's there's a lot of different hats that I could wear, but when it comes to an organization, I represent the organization as a whole. And so I have to make sure that I'm acting in the best interest of the entire organization. Um so that's that's a unique hat that I get to wear. And it's kind of interesting that the city attorney has a role of being a prosecutor for uh

um city offenses and for municipal or for misdemeanors and infractions because as a prosecutor, you're you wear the white hat, which means you have a a different role. You're not trying to to to win. What you're trying to do is do the right things. And um that's so you have obligations to defendants. You have obligations to the court. You have obligations um to to to the city, of course. Um and and to to victims. Um but you don't necessarily represent any of those victims, right? You you you've got to represent um justice and and what what is right. Um that is the same vein in which you have to on the civil side of things. uh when when I'm thinking about my job on on this side of things. So I have to represent the the organization as a whole. Um and that that just means looking to do the right thing. Um and sometimes that that can put you in a in a in a bit of a conflict with with individuals. Um say for example someone wants to do something that is um illegal or improper um as as part of their leadership role. Um they come to me in confidence and and if if if that were to have been explained to me well is it part of a city operation then there is something called attorney client privilege you know and that's a very sacred privilege. the the attorneys can't can't breach. Um, but at some point you have to say, well, is that person my client or is the city my client? And because the city's my client, those two things might be at odds. And my obligation would be to take

the higher road to um to uh um to uh make right what has been proposed to be wrong. um or at least to shine a light on um to to advise against proceeding in that manner. Um attorney client privilege is is an important privilege. Um it's it's one of the the highest forms of privilege that exists under the law. So things that are said between a client and an attorney are are required to be kept confidential on the attorney side of things. So, I cannot share confidential information that that was shared with me. Um, as far as city business goes, um, there can be a breach of that though. That's um, I'm obligated to to uphold my side of that privilege, but the privilege belongs to the client. So, the the the client could wave that privilege um, and they might do it on accident. We're going to talk about that here in a minute, how that how that could play out. Um, but I represent prior administrations. I represent um the the interest of the city and as it goes forward to future administrations as well as this current administration. And so there's lots of things that could be at odds of what's what's best for the city. Um, and it's not a policy decision, right? It's a it's a riskmanagement decision. I don't I'm not a policy maker in any way. What I do is look for um how can I legally protect the the corporate interest of Grantsville City? Um and and that is um my my role to do as as the city attorney and and to to do it within the rules of professional conduct. Um managing risks um

I guess one one question I've got for you is why why is a municipal prosecutor important? Why why not just delegate these things to the county or um contract it out in some phone it in remotely? I guess did anyone have any opinions on on why a local prosecutor local justice court is well a lot of cities do contract their prosecution out I used to do that but having somebody I think in house is a lot better than your officers if they have questions they can have know I don't I think it's better

I agree with that yeah lots of quick communication with with officers not just officers I mean, as I'm here on a daily basis, everybody's, "Oh, well, let's just ask Tyson." I mean, it's a constant flow of Ask Tyson.

As far as there's these these crimes that that happen in Gransville that I prosecute are not um homicides and rapes, right? These are class B misdemeanor, class C misdemeanor, but they're crimes of quality of life. These are things that impact your neighbors, right? You probably don't have a neighbor that's that's a a mass killer, but you might have a neighbor that gets drunk and throws beer cans in the road or, you know, makes a makes a mess in their yard or parks where they're not supposed to or um steals from the from the grocery store. Having someone locally involved in that, I think, is is makes makes the quality of life for residents in Grantsville elevated. Um looking out for for safe driving, looking out for um violations of of traffic code and and keeping things safe in that in that regard can be can be helpful for your city. Um, so I I I I I do believe the local prosecution and and the impact that that can have. Um, moving on to the next slide. Uh so the we talked about the the city corporate uh client but on the next one down no unilateral waiver. That's what we're talking about when we come to the the attorney client privilege. A single council member can wave attorney client privilege on their own. Disclosure by one member risks waving privilege for the entire body creating litigation vulnerability for all. So, there are some things that that if if if discussed in the confidence with with with your attorney um with with with the city's attorney, if if someone were to go and share that information, breach that that confidentiality, suddenly that becomes discoverable. It's no longer a protected communication

because you've allowed voluntarily someone else to be involved in that conversation. It that it can happen through uh through social media. It can happen through um family and uh or it could happen uh um by any communications that that we want to keep private um as as part of that confidential nature. The it's a very important confidentiality duty um between the the attorney and client um that's easily breached by by one one person um who who go forward as as an entire city. If we wanted to wave some some form of privilege, it would actually take an act of city council to do that. They have to have the the majority members say, "Okay, look, we know this is a protected um communication, but as a council, we believe that that we should um wave that that that that confidentiality that that privilege. Um, so that it it it to do it intentionally um would be an an act of city council if it were to be done properly, but to do it inadvertently um would be very easy. It would just take one person um with a quick text or a quick post. One thing to to protect against that little bit of advice would be um perhaps consider instead of saying our attorney says XYZ rather than that say um the law says X Y and Z. So, you have an understanding of the law, why the attorney advised this, but you're not disclosing that you've had a confidential discussion with your attorney by saying, "Our attorney says this," and then the thing that was confidentially spoken. Um because if if if that's the case, then then there's

been a breach, um a a a waiver. Um, one of the things that that that I do, it's it's kind of interesting as a city attorney, it's one of the most diverse practices that that you can have. Um, I I heard a city attorney say it's it's a one inch deep, mile wide practice where you got to just kind of know a little bit about everything. Um, there are sometimes when it's not one inch deep, though. There's times where it's it's miles deep. Um, and in those circumstances, I I what I have to know what I don't know. And so, uh, subject matter experts, there are specialist attorneys that we have good relationships with that I help to to continue to foster. Uh, we reach out to them in situations like water law that can be complicated or bonding, PIDs, things like that that, you know, takes some subject matter experts that practice in this daily to to to be able to to best represent the city. Um, most of the time the the one inch deep is is enough to to to you know field field the general questions but but we we do have that from time to time where we need to reach out and contract with a subject matter expert. Uh moving on to the next one. So there's um what risks might occur from the use of of social media? Anyone have any ideas? As as a as an elected official, are there any risks?

Jake, you're nodding your head. There's a bunch of them. Yeah.

Anything you put in written format is just as if you were saying it in a public forum. So it's Yeah. I like to use the word public forum there. That's a that's a a term of art that that is is being explored very carefully with with social media right now. Um so it's a a on someone's private page. So it's not the Grantsville City Facebook page, it's the Jake Thomas Facebook page, right? We've got um um but you're saying, "Hey, I'm Representative Council Member Jake Thomas. Here's an announcement from the city." Um the the risk involved there is um well say someone doesn't agree with you and they start giving your comments and you say well hey let me uh block this person. I don't want to hear from them anymore. You just blocked them from what is a quasi public forum at that point because you're an elected official. You've started talking about city business and now you're shutting down free speech. Um and and so the courts have not gone all the way to the edge on that yet, but they're they're close. Um we're we're not far off from uh from that public forum finding um where we could have a a first amendment censorship issue. Um I have a clarification maybe question on that. um what is the difference between a um like a Facebook page of an individual who's in a public setting or a Facebook page that's created that is um like for instance when I was running for city council I have a city council page and I also have a personal page right so on the city council page I put activities that are going down. You know, I there's no there's no discussion

on that page. It's really it's just hey, these are things that are happening. Is there a difference in the law between the two or are they one in the sync?

There is a difference between the two. So, one is more um uniformly a public forum and that would be like the the official page of the Grantsville Fire Department, the official page of the the Grantsville city. um Jake Thomas's for city council that that's probably a little bit lower degree than those official pages, but um if you're using it for exclusively official business um to to make announcements about what's going on in the city, keep keep people informed, um that's probably very close to what would be considered an official public forum. Um and and so that's the the the the thing to be careful of there is is that you know where it's if we're looking at it as a public forum it's it's sort of like an open meeting you know follow the same requirements.

Yeah. We yeah public comments are are uh um sometimes offensive sometimes sometimes um but we have our own rules here. We we can shut things down if they fall outside of the scope of those those rules. But um and with our with our official page, we have we have rules and policies in place, but where a personal page, you probably haven't posted anything like I will not tolerate this, this, this, and this, and these types of things or will will will get you get you banned or blocked. Um, cities take great care to make sure that they have those policies in place so that when someone does step out of line in the comments or things become absurd that they can say, "Well, that's not relevant. You're not talking about city business." We can we can we can uh block you from that conversation. Um, but that probably doesn't exist for the for those. And you know, not not trying to say like, "Hey, don't don't post on your own pages, you know." um you know, it's it's it's me and my first amendment right and I've got I've got my own agenda that I want to promote and I want to um you know make make sure that I'm saying the things that I want to say and you can't stop me from saying what I want to say and I can't I'm just the I'm just the guy with the white hat trying to trying to do the right thing and say the right thing um to to say what's best for for the city or people in the past people in the future the continuity of of of the city. Um, you know, it's it's an absolute honor to to to serve you um um as the you know, here in the flesh the will of the people, the city council that that's that's why you're here, right? So, um effectively communicating with the people is is an important um part of part of what we do as well. Um, so not trying to stop anyone from saying what they want to say online, but it's uh

there's there there's some things to be cautious about for sure.

Could I just just say one one thing about that just or I think we saw a good example of of that somewhat um just a few months ago when you know a lot of excitement behind USA hockey team winning the the gold medal, right? And then afterwards, you had our FBI director, you know, really active on on social media in in those regards regarding all that and afterwards and and it just um that got turned into a bad light for him and for the administration. And so you can see how that get that can turn pretty quick. Wow. The intention behind it was nothing but good and celebrating what they had just accomplished. But uh the flip of that u happened pretty quick. And and that's just that is so evident in our society today. How quick that that that can change from something that apparently was good and then all of a sudden is like oh well maybe he shouldn't have done that. Right.

Absolutely. And you're right, your privacy as an individual on council is totally different than it was before you got on council. Oh, absolutely. And and I think I mean I knew that going into this, right? I think a lot of us did. Um that you know that kind of went out the window by winning that election. Yep. So

I have a question. I I mean I'm the newest one. So like I So now people are saying stuff about the city or about city council that's not true or inaccurate and like how do we how do we do we just I don't know. I'm just very I I don't know the rules. I don't want to post something about the city that's not true and I don't like I mean usually I try and get the information so I know the correct information. But I don't know. I guess maybe I'm asking just in general for training

like what does what do you guys do? Do we like just more responsive emails? Like I I'm very I don't usually post on Facebook anyways like even my own personal page but I just don't know like I want to get the information out there that's accurate. So I I don't know. I guess now my question is maybe more of the councils. What you guys have been up longer like do we just address it more publicly and when when we're at a public meeting? Is that the better way? Well, I I think from from my perspective, um I uh I I've kind of steered clear of the social media um aspect of it and just tried my best to um address things in a public forum in this meeting and um individually at times depending upon the situation via email individuals have have reached out and I think they deserve um for the most part uh you know some sort of response from at least one of us. So typically I when I respond to someone I respond to them directly. I don't I don't copy the rest of the council. Um because I feel like from my perspective I don't want to sway anyone else on the council from thinking that oh well this is what Councilman Butler thinks right um in this regards. So anyhow,

yeah, that's how I just I'm new, so I'm like and I that my understanding is we we're not supposed to copy everybody because that would be Yeah, I'm going to be all even though it's sent to us directly. Yeah. Replying back all I I think that that's a that's a mistake. So that's why I've just Well, sometimes I get emails too that I don't know answers to. So I'm like, "Hey, I need to go find out these answers before I respond." So I'd be concerned about accuracy is really important, right? I think that's

well and I know we can't control everything. That's like I understand that. I just like at my role as city council. I want like because I don't I want to inform the public if I can. I just don't I'm trying to figure out the best way to do that.

That's just from a from a uh um representation. Um um the uh um my my my obligations as as a city attorney is to look at it and say, "Well, is it if if council member Skinner wants to disparage your past administration on her personal Facebook, I would say, well, from from from a legal perspective, you have every right to to to say what you want to say on online. But from a riskmanagement p perspective, from from a what's best from for for the the corporate entity of Grantsville City, it would be to to not um cast in a negative light the any former official and any of their actions. um just because that um you know that you're you're causing alarm, drawing conclusions, giving opportunity for other people to draw conclusions, inviting other um uh disparagement to to to come on. Um and and and so all of that is um you know that that goes down the the the wrong side of how we want to use social media if we're looking at this from a what's the what's the best thing that we can do for the city as far as keeping us legally safe, making sure that our decisions are are defensible and um because should this council pass something and then in in in a couple of years some future council says, "Well, what they did those guys are a bunch of dummies and they should have done what they did and and you know that the the the things that they passed were wrong. Well, that all that's going to do is cause someone to go back and say, "Well, let's let's find a way to to unwind what's been done as a city and is that is that good for the city moving forward? Is it is it is it good to have to try and defend things that that that

we shouldn't have to defend?" Um, you know, that's as as as the attorney, I would say no. I would say no. But that's, you know, you are your own individuals. You're here for a reason. Um, you are the will of the people. Um, been elected to be where you're at. And um that's there's there's there's a balance to be struck I guess is is is the important takeaway is that um while there's a um political career on one side of things and then a risk management for for the continuity of the city on the other side of things and you know there's there's there's a balance. Um, if you have any questions about something or if if you're worried that something might not be accurate, I'd always be more than happy to take a question. So, Tyson, this is a funny question that my wife's sweet, but I've asked it, is there any liability? Like, I've been scared of how to handle questions on social media, but I might have a family member wants to kick some trash,

you know, and defend us. How do you I mean I usually just talk them off the ledge the family member and say let it ride but is there any liability if they do that unbeknownst to a council member just a wife I mean kids husband mom and dad you know they want to defend you

I think the liability you know would probably mostly in that context be if they're talking about things that were not put in the public realm the things that there would have been privileged material that would that would indicate that privilege material has been discussed in the home and is has gone outside of the of the attorney client relationship then then that that would be the liability there is that the the waiver could be could could be exposed at that point to say well that that that privilege no longer exists in in this context but excluding that have

well I not advisable, right? I would I would say like, yeah, hold back. You know, we're um I I I strive to wear my white hat as much as possible, right? To to say like I'm be above the the the noise um of of whatever the the small percentage is. And I think that uh Bill, our our community development director at one of our last meetings did a good job of accurately saying like even if you're reaching out on social media and you get a almost go viral from what Grantsville's page should be maybe 80 comments, which is huge, that's such a small percentage of the population of of Grantsville that it isn't really a representation at all in any way. It's within the margin of error of of of what any sort of statistical standard would be. Um, so you're you're uh talking to a to a very small but loud.

Um, not to say that their opinions are unimportant because they are. Yeah. Very important, but um yeah, it's it's a um may not be worse than breath, I guess, right?

Let's go to the next slide. So there's a a statuto split um between the administrative and legislative land use um decisions that you'll make. Um your role is going to largely be policy making um reszones uh zone changes, general plan amendments, uh things that are legislative in nature. Um you have wide latitude as to the rationale that you use for your legislative decisions. um when it when it is a legislative decision, it's it's almost always defensible. Um as long as it isn't arbitrary, precious, or illegal. Um so those are those are the the things to stay away from. It's it shouldn't be just because, right, should should have a a reason for the things that we do, but that reason could, you know, it could just be reasonably related to to a a city benefit. Um, so long as you're looking to to do what's right for the city, then you're probably making the right decision regardless of how you do it. Um, it's a um legislative decision and if what's on your mind is doing something that's right for the city, then you're not going to be in the arbitrary and capriccious or the the illegal realm. Um, just just think about that, you know, is is this a was I considering this for the for the for the best interest of the city? And the other thing to think about a little bit there too is um have we have we had a very similar situation come up before and we decided to do something opposite of what we're doing now because if that's the case then we need to be more consistent in in in our uh application of the law. And so that's that's the uh the other caution there, but that would be illegal if if we were to say um reszone on this this lot is allowed. Reszone right next

door for the exact same purpose with no change in circumstances. Um then then uh we would have an issue there and that would be um so you have high discretion on these policy decisions. um all the all the administrative type things, those are very rigid. We we have specific rules, but the the the conditional use permits uh we've gone over this many times, but we have to approve them unless unless there is a detrimental impact. They can't be substantially mitigated um by by uh reasonable conditions. Um so those are those are the the administrative type decisions. Um we'll we'll do our very best to always clarify you're wearing your legislative hat or wearing your administrative hat when you're making a decision. And um you know if if if if in doubt support it with evidence in the record that's you know if well this could be one or the other support it with evidence in the record whatever decision you make. Uh let's move on to the next. So this is the uh um governmental trust is our insurance provider um when it comes to things. So all of the liability insurance we have all of the um they go through the Utah Local Governmental Trust. It's it's a great um great organization. They do an excellent job. They provide trainings. They provide free legal advice. They um that they're always there. They answer the phone every time you call them. It's pretty nice and they're they are very responsive because they share liability with us because they you know we pay them and they they will pay out if we if we make our own choices. So they are very interested in making sure that we make good choices. So they are more than willing to talk to us on on on our

decision- making give us give us some some opinions on on how to how to direct our our uh um our efforts. Um but there are some things that are not covered by um by by the the governmental trust. They won't cover things that are land use decisions because of the incredible impact and damages that that that can derive from those decisions. um if we were to um make a a a an illegal land use decision, um just the the consequential damages from that type of civil suit um on a largecale development could could be tens and tens or hundreds of millions of dollars. Um and so they're not willing to take on that that type of risk because um while while we we have a wonderful council, a wonderful planning commission right now, who knows what's going to happen in the future. We don't know who those people will occupy those chairs in the future. And um there if if if some radical ideas come out and radical things get done um that are outside of the the guard rails um we we could end up with some large judgments. Cities go bankrupt. Um because these things are more more or less uninsurable um because these are um um just just catastrophic damages can occur from those. Um the other things that are not covered are um gross negligence, uh willful misconduct. Um see violations of the o the OPMA um uh regulatory takings claims and ethics

violations. So those are those are um mostly related to like bad actors, right? So that got a bad actors intentionally doing wrong. Those are those are hard. We do have criminal um criminal liability insurance for our our our officials. But um yeah, that's um what I wanted to hammer home on that as far as the trust goes is that they are a great organization. If you if you're looking for some training, you can go to the go to their website. They have they have great training videos on there. Um they they they have messages of the data they send out. Um they also um um don't cover land use. So anytime you're doing land use stuff, just think we're on cover here. I'm driving an uninsured motor ve. The big one is the employment law and decisions for um equal opportunity employment is what they really do. We talk to them quite a bit about uh staffing issues and things that they provide that advice for free.

Absolutely. Yeah. Yeah. the the employment law stuff and that's that's somewhere where we could probably um subject matter experts are are critical there, but they they do offer pretty regular advice if we need stuff to learn, which is very nice. They're not doing it for free. We we pay that. But it's provided services. So once again, just going over that list, it was gross negligence, open public meetings act, it was intentional, illegal acts, land use and ethics violations. Ethics violation, which bribery, right? Yes.

Okay. But I've always wanted someone to give us advice on we had two prior councilmen get sued individually for a land use decision. None of us want that to happen. So what can we do to is there anything we can do to protect ourselves against that? Well, we we can't really protect against getting sued because you can sue anybody for just about anything, you know, and it's

and that's the world that we live in. we want to be able to defend what what the what decision we made and and so if there's a a problem of um whether we've applied the law in an equal way or whether we've we've stepped outside of our own um municipal code or land use code. Um those are the areas where where we run into trouble or if we're going against the the state law. And so if we're doing our earnest best to to try and make the right decision, um I think that even still sometimes you can step in. But um you can catch a lawsuit for just about anything. But um what I what I would suggest is is uh support the the the decision decisions you make um with the rationale of why you're making the decision. And if that if that's I'm doing it because just because well that's that's it's arbitrary and precious. But if you're doing it because you you want to see Main Street develop in this way or you you want to see beautifification in that way or you think that this is a safer way to do things. Um those are all reasons that if it's a legislative decision, those those will hold up all day. Um but if it's if it's if it's the same reason that you gave for something else and you and you said no to that one and they're they're they sit in they're they're similarly situated. um then there's a inequal application of the law there.

So we're better off to you know if we vote no to get it in the public record explain ourselves voting no because of this. Yes. Here's why I'm personally voting no yay or nay. Yeah.

Yeah. If it's uh if it's something that's been it's gone through the planning commission. We have a staff report. you know, you could you could note staff report, lean on that. Um say, you know, I I agree with the planning commission's decision to uh deny or I I I support their rationale for approval. I uh for the reasons stated in the in the in the uh report, I I I agree with this. You know, those those are the things that that that the release show to anyone listening to the record later on. This is where I can go find the reasons why.

It's very hard to remember the reasons why, right? In a deposition in two years, right? It's it's difficult.

Uh next next slide. So, uh, this is, uh, this is my final kind ofish slide here. Um, but I just wanted to to write there as we as we continue down this retreat, um, let's, uh, recommit to the principles that guide effective municipal governance um, by honoring our statutory roles and maintaining procedural integrity. We serve Grantsville's residents with uh, with excellence. Um, everyone wears a wears a different hat um in in in the city. Um, and uh we we do our best to to understand what our role is and and to magnify that in a way that that represents the city well. Um, and I I'll I'll always do my best to try and keep you within those guard rails. Um, there are um I I'm not in authority. I can't tell you not to to vote away. I can't tell you to to uh to to uh silence yourself, but um hopefully I've earned some credibility and and when when those types of things come up, I can um at least give you that advice and I I hope that you'll listen to it. Um because what I'm concerned with is not not any individual decision. what I'm concerned about is my client and that's a that's a wide a wide reach. So, thank you. Thank you.

Thank you. Tyson, I have a question. Sorry, this is just kind of a random question. Um is so like say you're on Facebook and you're buying something like or donating something. I just this was a weird question I was talking Heidi about when I first came on because I didn't think about it until after I became on council. Like I don't look like I'm buying anybody like hey I'm donating to your I mean that doesn't cause a problem, right? If I'm just buying or like donating to a person like, hey, I'm doing a fundraiser or something, we don't have any duties to report that as a conflict of interest in any way to the city. No, if it's part of your campaign funds, then yes, you got to do your your your Yeah, somebody that that would be a conflict of interest. But

yeah, so the conflict of interest is is is kind of a tough thing. Um really, it's not as rigid as as what many people think it is. um even if someone is deriving a financial benefit from something, it may even be enough just to disclose that that that exists, right? Because um particularly at at at your level of of being some some some um elected officials um you you are what you are and the people elected you and and and that's you know so your your your job is known, your the your associations are likely known. Um, and um, this this is not a money-making endeavor. I don't think anyone's here to get rich on these things, but if there is ever a financial um, piece where you stand to benefit from a decision that you're making, the the the critical piece is to disclose that because you don't want to go back in time and try to justify why you still voted for something that that you were deriving a financial benefit from. the safest way to to to go forward is to to bring it up before the vote and then and then we'll have a discussion about whether it's appropriate to to continue on the vote. Um but um as far as making the donations, you know, I don't think there's much to be concerned with there unless it's a a quote proquo situation.

I just like once I became council then I was I I guess double thinking, you know, everything. I just don't want to get don't want to do anything. It's not good. Thank you. No, thank you. Appreciate it. Thanks, Tyson. Very well done. Yes. All right. Our next agenda item is number two, training of roles and responsibilities of the city recorder and open public meetings act training.

I am trying to get this. Hold on. It's gonna be hard because I have to take my laptop up here but I there but I need to get it on here too. So hold on. Do you need five minutes? Do you? Yes. Just take a five minute break but a strict five minute break. Yes. That would be perfect. Four and a half. Thank you. 429.

Alicia's gonna throw a pop quiz on us on a Friday afternoon. ABC true or false handle. D none of the above. So, um yeah, it's just

Yeah, it's all in place and everything. All you have to do is just click. Okay, just click. Okay, so I am going to talk to you about uh council essentials. I'm going to try and discuss a little bit of water rights, not too many, but uh the recorder roles and responsibilities and then stop this. Um today really is helping you. I just want to note this really. It's about helping you avoid the most common issues that we see which most of which are completely horrible. Right. So anyway, we're going to go into water credits really quick. Gonna go over rights. Whoops.

Sorry. Not excited.

Wow. Rights, credits, banking, assigning, and dedicating. So, you guys probably already know this, but um we're just going to kind of go over it again, but water rights are exactly what they sound like. They are the legal rights to use water. So, these are governed by the state of Utah and they define how much water can be used and under what conditions. Um what's important to understand is that water rights and water credits are not the same thing. Um, the water rights are the legal foundation where credits are how we track and apply them. So, you don't really need to be an expert on water in order to understand the difference between water rights and credits. Um, you just kind of need to understand how it affects your decisions. Go ahead. Um this is our Grantsville City Water Bank.

Amazing.

So banking water. Um the rights can be banked with Grantsville City. Uh when someone wants to bank their water rights, they just need to file an application with the city recorder and then I will send it to our water attorney, Jeff Gitens, and uh he will go through and verify that those rights are actually usable water uh within Grantsville City. Um they don't have any leans against them and things like that, you know, because it is property, right? So, um once our once he gives me the okay, which can take a few months, um I go ahead and document those credits on a spreadsheet with the owner and water right number and the change application number which is provided by the state engineer um after the water rights have been turned credits. So, and also how many credits they have banked. Go ahead. Um, so this is how our water banking works. Uh, I go I set up this ledger that's on the left there. Um, as you can kind of see it, I made it small on purpose, but uh, I just put us and I put the U developer or seller, assigner, whoever. And then I can go back and forth on who is dedicating and assigning what credits and how many to who. Go ahead.

So go back. Go ahead. Back. Anytime uh developer assigns water to a development, they would assign it to that area and then we finally dedicate it to that project and then once they dedicate it, there's they don't have it anymore. It's officially been cities. Yep. So, and I'm going to go over that. Okay. So, thanks for bringing that up.

But yes, those two sheets are how you assign and how the owner would assign and dedicate water and those have to come to me as well. So, I've put this false scenario up here um that so let's just say that High Pineon Holdings comes in and these are all fake companies, okay? Pineon Holdings comes in and they bank 200 credits with us. Um, so that's their balance. And then they sell some, that's the assignment, they sell some to Dusty Spur for 150 credits. And so their balance is now 50. And then they come in and say Broken Saddle, they sold some to them, 30 of them to them. So now their balance is 20. And then they sold 20 to Coyote Creek. Now their balance is zero. And then they sold it to Last Chance Outfitters. And now they're negative 50. Right? So, um once uh sorry if that ever happens, which you know it won't, but anyway, this is a a reason that we need to be super accurate in our records on this and um make sure that everything that actually exists exists, right? Um, I've been working really closely with our water attorney in order to, um, you know, make sure that we have everything, do a complete and full audit of our water credits, um, and take a deeper look at how they're tracked and, you know, make sure everything's good. What we have found is that there are different ways to track these um, and I'm working to align our records with the approach that Jeff recommends. So, um, and like I said, I'm conducting a full audit of our water credits and the ledgers to ensure that everything is fully documented and, um, that way when decisions are made, we are

making them from, you know, defensible and accurate information. So, I know it's been a big topic recently in Grantsville City and understandably so, but um this is exactly why we have those those tracking and uh those verification numbers. Alicia, yes. If this situation were to happen, it would be responsible for the negative 50.

Um it would actually be the person that sold the 50, you know. So, and that's that we do leave back. I don't get in the middle of transactions like that. I need to have those papers, those assignments, and those dedications. Um, but if I don't have that paper, it's not I can't defend anybody. So, so High Pine Noon would need to either need to come up with 50 or they would need to refund that money, that transaction to Last Chance app.

Exactly. Yep. What would happen if um they sold all these and there, you know, it hasn't been realized that there's a that they're 50 in the negative and last chance was the last chance has the last chance to use them. But let's say they use theirs before Coyote Creek and then Coyote Creek now can't put them on a project. I mean, that's just something you just stay completely out of. Um, actually, so what would happen is if Coyote Creek would technically be the last one because once I once I assigned those and they were at zero, those would be my papers that I have. And so, uh, the assignment of water credits paper and so I would know on my ledgers that it would be at zero.

Okay? And then if somebody else came in with another assignment of credits for this or this last chance outfitters would came in with another 50 then I would say sorry you know you need to go back to whoever sold these to you because these weren't we do encourage people to reach out to verify the credits

100%. Yep. So anytime there they're um yeah exactly said so um but this is a good example of why tracking and documentation matter in all of this not just for water but across everything that we do which is going to bring me to my next topic. Go ahead governance. Uh, go ahead and click. So, city recorders. Um, nobody really knows what we do until we don't do it. Got

ahead. So, city recorders are responsible for meetings, ordinances, and resolutions, city records, notices, elections, compliance, annexations. Pretty much we're a catch-all. Um, a lot of stuff goes through through us. We have to keep those records and we're in the city's business. That's what we do. So, go ahead. So, we're going to go ahead and do our required annual open and public meetings act training because this is required and um every year and so and this one is the states um training. So, it kind of goes really fast. I did not do the video, okay? Don't pay me credit there. Um, but anyway, it goes really fast. It is 9 minutes long, but you're going to want to pay attention because

it is part of your school. So, go ahead. And then this Oh, did it not show up? Oh, no. I'm sorry.

It's okay. Did it? Oh, there. It's like It's kind of weird. You might have to go out of presenter train or like presenter view. Oh, hold on. Hold on. See if you can. It should be a link. Yeah, go right there. It should just start right up. Hopefully. Hopefully there's sound. Hold on. Oh, it's muted. Oh, this is the one thing I didn't need to check before. Maybe it's because I'm muted on this.

It goes really fast. Are you guys getting all this? Yeah. What? That's only once. So, sorry. This one's like husband. I need a new computer. There we go. Okay. global government statements.

I'm not going to sit here for my

So, what is the open and public meetings act? It's the state law that ensures government actions and deliberations are openly conducted. Before we continue, keep in mind that this video is an overview. An exception may exist based on your right. We focus on local government, not state environments. When in doubt, read the law and consult with your legal counsel. So what's considered an open and public meeting? It's when a public body quum, also known as a simple majority, needs to discuss or act upon government business. It includes the meetings sometimes referred to as workshops or executive sessions. Regular meetings, public hearings, electronic meetings, and emergency meetings are all open and public meetings. Open and public meetings don't include chairs or social. A public hearing is a type of open public meeting where citizens have the reasonable opportunity to speak. Public hearings happen when a government adopts a budget, imposes or increases taxes or fees or transfers of money from an enterprise fund. These meetings have extra notice of posting requirements and won't be addressed in this video. An electronic meeting is a type of open and public meeting that's been made electronically such as via phone or the internet. Remember the governing body must adopt a resolution, rule or ordinance allowing ungoverning electronic meetings. Adds additional requirements too. An emergency meeting may be held to discuss an urgent matter due to unforeseen circumstances. In order to hold the meeting, the best notice that's feasible is provided of the design, location, and topics to be considered. An attempt is made to contact all governing body members, and the governing body majority approves the meeting. An open and public meeting may be closed to discuss any of the bonds, a person's character, competence or health, collective bargaining, litigation, certain real property transactions, including any form of a water right or water shares with specific restrictions, security personnel, devices or system

deployment, investigations of criminal misconduct, and private or protected information for the Utah Procurement Code, including trade secrets. A closed meeting may be held only if a quorum is present and the meeting was properly noticed. Twothirds of the governing body present at the meeting need to vote yeah closed meeting. Quick math lesson 2 / 3als 66.7%. Let's say your governing body has five members present at the meeting. If three out of five members vote yes, that equals 60%. Which is not equal or greater than 66.7%. which means you're one member short and would need four out of five members to vote yes. During a closed meeting, a governing body can't interview someone applying to fill an elected position. Discuss filling a midterm vacancy or temporary absence. Discuss the character, competence, or health of the person whose name was submitted for consideration to fill a midterm vacancy or temporary absence. Prove any ordinance, resolution, rule, regulation, contract, or appointment. or take a vote unless at the vote on a motion to end closed portion of the meeting and return to an open. When a governing body closes the meeting, the following must be publicly announced and entered into the minutes of the open meeting at which the closed meeting was approved, the reasonable reasons for holding the closed meeting, the location where the closed meeting will be held, and the vote of each member of the governing body either for or against the motion to close the meeting. If a closed meeting is discussing a person's character, confidence or health or security personnel device or system of employment or several other exceptions mostly related to state bodies or project entities, no recording or minutes are required. However, the presiding member needs to sign a sworn written statement stating such. If the closed meeting is

held for any other reason, a recording must be made which includes date, time and place of the meeting, names of members present and absent, and names of all others except where disclosure would infringe on the confidentiality necessary to fulfill the original purpose of closing the meeting. Regular open and public meetings require 24 hours notice. The public notice includes the meeting agenda, date, time, and place. Public meeting agendas need to include reasonable specified topics to be considered with each topic listed under a separate agenda item on the meeting agenda. The governing body may not consider a topic open that wasn't on the agenda.

If a new topic not on the agenda is raised by the public during an open meeting, the governing body may discuss the topic.

However, final action may not be taken over the topic during that meeting. H. Additionally, entities holding regular meetings scheduled in advance over the course of the year need to provide annual notice of the entire year's meeting schedule. The notice must include date, time, and place for each meeting. Notice posted on the public body's website in a public location such as the location where the meeting will held and on Utah's public notice website in accordance to Utah code 63G-30-102. Typically, posting on the public notice website is done by the records officer, recorder, or clerk. However, it's the governing body's responsibility to ensure notice is provided. State archives has prepared a training manual, quick guide for owners of posters, as well as training videos that can be accessed at their website archives.gov. Written minutes and a recording are kept of all open meetings with viewers. Written minutes include the date, time and place of the meeting, the names of members present and absent, the substance of all matters, names of citizens providing comments, substance of the comments provided, any information a body member request to be entered into the minutes or a record by individual member of each vote. A body with elected members must record each vote in list format by category for each action taken by a member, including yes votes, no votes, and absent members next to each member's name. A recording must be a complete and unedited record of all open portions of the meeting from beginning to end and be labeled with the meeting date, time. All or any part of an open meeting may be independently recorded by any person in attendance if the recording does not interfere with conduct of meeting. Pending minutes means written minutes of an open meeting draft or subject to

change or being approved by the public body of the open meeting. Pending minutes must contain a clear indication such as a draft or pending water that the governing body hasn't yet approved the minutes and that the minutes are subject to change until the public body approves them. Approved minutes of an open meeting approved by the public body that held the open meeting. Entities must establish and implement procedures for the public body's approval of written. Public meeting pending minutes and recordings of public records on their ground. Any individual publicly presents information relating to an item on public body's meeting agenda must provide a copy of the information for inclusion public record. Make pending minutes available to the public within 30 days within three business days after approving great minutes of an opening meeting. make approved minutes and any public materials available at the Utah public notice website, the entity's primary office and the entity's website. Within three business days after holding an open meeting, make an audio recording the open meeting available to the public for listening. get all that

and then just hit. Perfect. Excellent. Okay. So, that brings us to public notices and agendas. Okay. So, um, notice, sorry, notice is what your makes your decisions valid. Okay? It isn't just a legal requirement. It's how the public knows what you're doing and has the opportunity to participate. Typical meetings, special meetings, quorum of council, planning commission, present. Like video said, it's 24-hour notice. Can I ask a question on that, Alicia? It it talked about an emergency meeting,

but it still has to be 24 hours, right? Um, emergency meetings are kind of different. Okay. Um, that is more I've never had to do an emergency meeting. Um, I think that you can just I think you can call them and then I have to like try to make sure that I text or call every one of you guys to make sure and or I I can't remember all the rules right now. Three hours. Thank you. So um three hours notice is the is the requirement for an emergency meeting. The reason for the emergency has to be stated on a record and you know it should be done very rare. Right. It's very rare like

so can you have an emergency closed meeting or can if it's that bad. Okay. But 24 hours would probably be best if you can. Right. All right. Yeah. Thanks. The more notice the better.

Yes. Absolutely. Um, so the agendas have to include the date, time, location, and uh obviously they're the agenda. So, but on the case of like a site visit or a ribbon cutting or something where we know a quorum is going to be there, we're not going to have an agenda. So, um, the agenda items must be reasonably specific. And um when we get into land use like approving development, zoning, land use code, like Tyson mentioned, it gets a little bit more complex and tricky on the noticing um it might require mailing that goes out to the affected entities. It might require mailings to be to go to the property owners within 500 ft of the affected change. And um typically it's a 10-day public notice. And those mailings have to be postmarked before like on or before that 10th day. So, and it is calendar based. Um, and there also might be very very specific language that you need to include in the notice uh when you're doing the uh budget amendment, amendments, truth and taxation noticing, those types of things. Um, they all have various timelines. Sometimes it's a 7-day truth and taxation is a little different. I mean, it has all sorts of timelines in there. um annexation notices, things like that. You know, once you get one thing done, it starts the ball rolling. So, you don't really have And same with referendums. Um it gets the ball rolling and so you can't really, you know, pinpoint days until one thing happens and then the next thing happens next. Um where we tend to see issues is when noticing isn't enough or specific enough. So, an agenda might say like general information or general business and that's not going to hold up if you take action on something specific or um if it's not listed in the agenda.

So, if it's not noticed, it shouldn't be acted on. We can discuss it, just don't act on it, right? Okay. So, grandma She's so cute. She's so cute.

So, grandma stands for the Government Records Access and Management Act. the right. Uh what this means is it gives the right of the public to access certain government records and it ensures accountability and transparency with um government entities and um it also ensures the maintenance of the public records which is a retention schedule. So these are common examples of records any communication emails city and personal if it includes city business that's the difference text messages if it includes city business um messaging apps like teams slack um you know those types of things if it includes city business like that I'm talking all city business um written created content, meeting minutes, notes, even handwritten notes, but we'll talk about that in a second. draft documents, uh, spreadsheets, reports, those are kind of, you know, obvious digital social media. You were talking about this, Facebook posts or comments. If it comes from the official government website, it is a record and we have to keep it according to retention schedules. So that also means all comments that get posted to the to the entity's Facebook page or social media, we have to keep all those too. Direct messages, screenshots can be website content. Um that's all pretty obvious. AI generated content. This is a big one that we're starting to get into. Um AI summaries of meetings. If you're

using your AI tool on Zoom or if you're if you have a transcription software of some sort and you're in a meeting, please use it with caution because that can be a record and it can be subject to a grammar request and I would have to produce it. So, um, any sort of close meetings, um, or one-on- ones or anything like that, you might not want to record it on your noteaker things. Okay. Um, transcripts, drafts, that includes using AI tools. Um, basically, if you create it or use it for city business, it can be a record. Um, media and files would include like photos, videos, audio recordings, attachments. Uh, official records are pretty obvious, contracts, permits, applications, policies, ordinances, and resolutions. Okay. Um, less common examples of records would be like texting another council member about a potential vote, using your personal email for city business, AI generated notes or summaries, writing notes during a meeting. And that one is a little we'll get into that.

I don't know if anybody can understand my notes.

We'll get into that in just a sec. Okay. Retention. So, Grantsville City follows the general Utah State ret Utah state retention schedules for records. I don't know why that was so hard to get out. Uh, this schedule can be found on the Utah Division of Archives and Records Services website. This is a screenshot of it. Um they all of our records must be kept according to retention requirements and it does apply to all formats, emails, text, social media, even notes depending on how they're used. Um and the rec record schedule, sorry, retention schedule determines how long we keep it. So some things are permanent forever, some things are 80 years. A lot of HR records are 80 years. Um some things are you know maybe three years. So we just have to I always look I always just before destroying anything or before archiving anything you know I just make sure that whatever it is I'm on there. Um deleting a record can early can obviously create issues. Uh where problems happen with this is deleting text or emails too soon. not realizing that something is a record using personal devices without understanding the retention um and assuming that just because it's informal it's not a record. Uh just because something is deleted doesn't mean it was okay to delete it. We all remember the big controversy with a very anyway Hillary,

right? We we all remember that deleting um deleting something doesn't make it disappear. It just creates this. So I call myself a recorder hoarder um because I keep everything according to the retention schedule. All right, we're going to go through security real quick. Most cyber security in incidents don't start with hackers. They start with people. Usually, it's something simple like clicking or opening an attachment to an email. And these emails are designed to look normal, but um and they're really really easy to miss. You have to be really really diligent about who you're seeing because they can fake a name, but then if you hover over the the name, then it'll come up with a totally separate email. So, I don't know if any of you know that, but yeah. Um where we see problems is when something gets clicked without it being verified first. So um and most breaches start with just a click. Common risks are fishing emails, which are those ones that you click a link and you know and you've got a virus or it wants you to buy something or suspicious links or attachments. Unknown USB drives or flash drives. Please don't put those in your computers. Uh weak or reused passwords. um where problems happen, clicking a leak without verifying it, opening unexpected attachments, plugging in unknown devices, and assuming everything just looks fine, so it's fine. Cities across Utah have had security breaches because of something as simple as an email. Um

Murray City in 2022, they experienced a cyber attack that encrypted their systems. Their phones and online services were disrupted. residents couldn't pay their bills or access services and the city actually had to pay $121,000 in ransom. Your takeaway, it's not theoretical. The city literally could not function because of one probably one little click, right? In Clearfield 2021, they hit got hit by a ransomware attack. The entire network was shut down. Phones, internet, and system were offline. Hackers demanded millions of dollars. And um they had to shut everything down just to contain it. Boxelder, they had a major data breach, ransomware. Um the systems were locked and unusable. Unusable, sorry. FBI and state cyber task force were involved. Over 80,000 individuals data potentially was exposed, including sensitive data. Uh reports indicate that millions of files were leaked. We don't ever want to be in the news for that ever. Um recently to Eagle Mountain in 2022, they got hacked um and had to pay or sorry, this was actually an online impersonator posting as a vendor working with the city on an infrastructure project and it ended up costing them $1.13 million. So, it's serious and it's happening here and it happens to smaller towns. So, don't just think it's Salt Lake or something that's going to get hacked, right? It we have to be diligent. Um, where the problems happen is uh clicking a link without verifying, opening unexpected attachments, plugging in unknown devices. I went through these a little bit. Assuming something looks

fine, most bridges start with a simple quick Any questions coming? Um, I think this is maybe more of an administrative type question, but who is the the company that takes care of our cyber security and Legion with Dean? What's that? Dean right now his company Legion. Legion. Yeah, that's the IT.

Correct. and they do all of our cyber security or he does it himself right now. There are other companies if we do decide to go and find something that has like other teams of like 14 or something that have that kind of I'm just curious just just quickly I'll just emails and like we get quite a few emails but I know there's more emails that we're getting in the background and and how those how those emails are determined being blocked and being let through. Is there some sort of quarantine file out there that's that it keeps it in a quarantine file?

Yeah, we we use we because we use Google, that's what how he's able to use quarantine a lot of those and restricts some of those files based on the Google servers that we have. So because our subscription is Google, we can he can use that to manipulate and he'll he'll have a further explanation further on that. As my understanding is because we have that subscription, all our city emails are from Google, we can use that to filter through those um emails and and chains. I always get emails like I've got one that says, "This is Mayor Heidi Hammond. I need your number ASAP." Yeah. Really?

And then I have one that said, "Same thing with Michael. This is Michael Rosair. Send me your numbers. Urgent matters." Believe you better get sending them over. I'm not I'm not trying to throw anybody under the bus, but uh one of my co-workers actually got the gift card one from mayor. Yeah. The one that's been hitting us pretty hard is Derek sending emails out to planning and zoning asking them to make payments to um that for to the residents enough and it's just a fishing thing because because our names are out there knows that if you get a letter from

one of the council or city manager people are going to inadvertently just respond with it if they're not thinking about it. I'm g have to start talking planning and zoning so I haven't seen a dime. I got one from my firm once and it looked like it was from opposing council that I had been working with and it said click click this link. So now we have trainings like the branding training don't click the link. I don't did it after me. So I got Okay. Somebody actually went and bought the gift cards for our managing parties. So that one was that one was a little bit worse. But it looked very it looked like a very real. It was like hey this is some disclosures that I'm sending over. And I was like, "Oh, this is attorney I work with." Then it actually spammed our email and and started sending it out for me saying, "Here's some disclosures."

Yeah. A few years ago, there was it was it was a what looked like a Microsoft and saying, "Hey, you need to you need to update your cloud version of Microsoft. Click on this." And what it allowed is once you went through that, it allowed someone to access your computer entirely like took full control of your computer. Yeah, that's what mine my my computer you thought you were updating your password and and and yeah, somebody else was accessing your computer. So, it's just crazy the stuff that they can do. It looks very real. Very real. And with that, I mean, once they have that password and if you were to use that same password, let's say for your banking account and for your they've now got that too. So,

so anything like that, let's report it to Dean and that way we can help eliminate and he can start blocking those even further. They they already are. Any other questions before we get to our pop quiz? Okay. Um, we are I can I'm gonna run it from here because it'll be a little bit easier and we're just going to take like 10 minutes. Is that okay? 10 minutes. Okay, let me start the timer here. Uh oh. At the request of Heidi, she wanted a game in the middle of it.

Say we want to go straight to Final Jeopardy. That's only part of the game I remember. I think I accidentally just turned the TV off, but Okay. Should we start with Mayor question? That's right. It's actually Sorry. Thanks for bringing that up. I did not do it in the form of questions like you know you don't have to answer like that because some of these are meant to make you think and I don't want you stumbling over ah I didn't say what is or you know so yeah so it's just you can just answer them. Okay. Okay. Mayor. Oh let's go with it depends for 300.

Starting strong. Oh, you got a daily double already. Okay. You can wager up to 500. 500 is. Wow. Make it a true daily. All right. That's right. Can AI be used for meeting notes?

I'm going to say one. Sorry. What was your answer? No. No. It depends. Be careful. I was going to say I I slapped. It was not my turn. It depends. It's risky. You might find a common theme in that category. Okay. Are we Is it like she brings it up and then we we slap it or uh not on the daily doubles, but you will on the next ones. So, on every other one. So, you're making up the rules, but let's go. No, on the daily double is only the person that's answering. Yeah. I'm sorry. I'm sorry. I watched I haven't ever watched like what am I? We're in foreign langu.

Um All right. So, got that wrong. I know that's sad. Go ahead and go again. Oh, me again. Okay. Let's go with it depends for 200. Okay. Oh my gosh. I swear these are random. Wait a second. Uh 500. Okay. Got to make it back. Yeah, you're gonna go big. Okay. Can members talk? When they say members, council members, can they talk outside of meetings? It depends. Yes. On it depends how many are talking. It depends on if it's city business or personal business. Uh that would be my answer.

Yep. It depends. If there's no quorum, there's no decision- making, then yes, you can talk. Good job. You're out of the hole. What's your next category? Uh, let's go with close session reality for 400. All right. The closed session is listed on the agenda without specifying the reason. Before entering, the council member verbally states in the purpose in the motion. Verbally states the purpose in the motion. Is this sufficient to go into a close session? Don't wait. Buzz in now. Yeah, this is a buzz in. Oh, I was here. What is No,

you have to have proper notice. It's on the agenda. Oh, it's on. Just not the specified reason. No, I still say no. Okay, go my OPMA requires the reason to be stated in the motion. And I hate to admit it, but I just learned that when I was doing this. So that's like if some if the mayor say motion we go into closed meeting for So I would have to say for legal council or something personel discussion or okay for land acquisition land acquisition discussion something like that. All right.

Sorry about that Derek. That's okay. Derek go again. Let's do grandma for 300. All right. Deleting a message. No longer a record. True or false? False. Sorry. Go ahead. That was rat. That was rat. Oh, what are we doing? It it false. It is still a record. Can't delete it. False. You're right. Good job. Next. Uh, real real world scenarios for 500. Okay. Council members discuss city business at a social event. Is this an issue? Is that Jeff? Yes, it's an issue.

There you go. Yes, it is OPMA risk if it's a quorum, but just one-on-one is fine, right? Like if you're if there's a quorum, it's Yes, that's real. Yep. All right, Jeff, go again. Call back to it depends 500. I know the answer. Can a council member take a phone call from a reporter and answer the questions about a matter that will be discussed in an upcoming meeting? That was that was Jake. No, it was. Jake, what's your uh No, no, it depends. It depends. Aren't you caught on yet?

I I haven't. It depends. Could be either way. They can share general information but probably should avoid committing to a position or appearing to decide. I actually think yes and no is correct. I think it depends. It depends. It depends. Sorry, you got that wrong. All right, Jeff, go again. Or Jake, sorry. Oh, I get to go by making a bad choice. Yeah, you were the one that uh let's do notice and agenda pitfalls 500. All right. Emergency is a meeting held without notice. What must be documented? I don't think we went over this. So, I'll give you whoever can get this. I'll get try it. Okay.

It must be documented. How many people are there and who was noticed and the time of the meeting to place, all of those things, time, place, the reason for the emergency and the minutes. So, I'm going to give you that one. Thanks. You said you would. So, that's Yep. So wait, what would that look like? Because you said at least three hours we would have to give some kind of notice, right? Yeah. So I would post an agenda, but then I there's like certain I can't remember. I'll have to look at the code and I'll get it to you. Emergencies happen very Yeah. Yeah. True emergencies. Um there's sometimes that you know you need to Yeah. Go ahead. Uh it depends for

Okay. This is actually my job. It depends. Can you respond to citizens on social media? Who is that? Go. I need to get out the negative. It depends. Really? It depends. You want to make sure you avoid bias and um it does create some records issues if you start acting as a city as a voice. City representative. Yes. City representative. Yes. Only if you're talking about city issues, right? I get some fight with some lady on Facebook about I wouldn't do that, but that's not okay. Yeah. All right, Derek, go again.

Let's do open meeting straps 400. 400. A council member pulls the others individually before the meeting and that's an issue. Is that right? Yeah, that is an issue. Not good. You shouldn't do that. That is correct. Circumvented OPMA. Good job. What do you want to do? Um, close session reality for 500. All right. You notice a council member using a transcription software program or device clearing during a closed session. Is this allowed? Jeff. Jake. Sorry. Jake, I say no.

No. This creates a disclosable and security risk. And that's the same thing with AI readers. Um, AI readers push information back into wherever source they come from, unless you have like an enterprise version. So, anytime you're using that, it can be pushing that. That's correct. Bonus points. Good job. Get me out of the z I don't want to do it. Depends. Um, let's do it's only 100. I mean, close close session reality 300. Council exits close session and immediately votes based on that discussion. Is this an issue?

Is that right? I say yes. Oh, I would say yes. I don't think we can vote on anything from the close session. You actually you must vote in an open session, but we can't vote even if we talked about it in a closed session. We could then talk about they can vote. So if you talk about something in a closed session and then open it back up to public, that's when you can make But then is the item noticed? It depends. It should be in it depends because I was going to say it depends. Yeah. Is it noticed properly?

Right. Well, being in a closed session would Yes. Yeah. Yeah, you're exactly right. So, so if you had, you know, consideration of resolution D on the let's say, I don't know what's a good example,

real estate transaction where the close session is done to discuss the terms on which you're going to make a decision to purchase real real property and why it would be uh to your disadvantage to discuss um the the city's uh position on on some of those uh issues of of of negotiation, hash all that out in the closed session to to discuss all the risks involved, go back into the open session and say, "Yeah, we we've decided we want to make an offer on that on that parcel." Would we have to notice that that will be in a closed session? So, the the discussion of of of the purchase of real property would be the reason to go into the closed session. How specific does that have to be? That would be specific.

Just to say real property, it's real property. on the agenda. Instead of having usually close session at the bottom, we'll have it further up and then right after that, we'll have a the actual agenda because real property files under one of the categories, we we just say like I know we did litigation, so we say litigation. So if uh if we were having a discussion on a piece of property, for instance, that we're talking about and then it's not noticed that we're going to have a closed session, but somebody on the council says, I really think that we need to discuss some things in a close session regarding this property. Um, then can you go into a closed session? It has to be noticed that you're going to have a closed session before the meeting ever starts. Yeah. About that particular item only.

Um, so it doesn't have to say on the agenda why you're going into close session, which is generally why I just list a bunch of reasons because there might be multiple reasons. Right. Right. But then as far as the agenda item is concerned, can you go off agenda item? Sorry, I'm confusing this in my mind. I think I understand the answer. I'm just not going to say it. So, okay. But wait, I think the training did say that one somebody could motion to go into a close session, but we couldn't do that if it wasn't noticed. Correct. Which is why Well, it's why we typically have that as a line item on every but it wouldn't be in the proper order. That's what I'm confused about.

But you can you can move move it to this item. Go into make everybody leave. Yeah. Then have them come back. Then they can come back. That's where I was confused. Okay. Thank you. Happened before. Nice. I remember. Is that Britney? And you did. That was me. Okay. Sorry. All right. You get to Should we do final? That's That's our time. 10 minutes. Unless you guys want to keep going. One more. Okay. I feel like this is actually really helpful. It is. Thank you. I learn when I get it wrong. I'm like, "Oh, me too." And then you can discuss a little bit, right? And like figure out things. So, it's it's up to you guys if you want to keep going or let's go a few more. Okay. Go ahead, Britney.

Oh, excuse me. Um, let's do real world scenarios for real world scenarios for 400. Okay. Staff sends a draft policy to all council members for feedback before the meeting. Is this an issue? Was that you? I would say yes, that's an issue. Okay. It's a potential serial meeting if everybody starts responding back sending it out then and this is why we BCC is so that we don't reply all and then we create that serial link. Yep. Good job.

Mayor want to go again. Yes. Let's go with noticing and agenda pitfalls for 400. Okay. item is listed but the final action differs significantly. Is this an issue? I'm not going into pen. So when final action means like whether we're going to vote on it or um final action would be your motion. Yeah.

I'm just go ahead. I'd say yes. If it's if it's if it differs significantly then I think it is an issue. Yes. Yes. It is outside the scope of the notice. You want to make sure that it's reasonably specified on the agenda for what you're talking about. Yeah. That's why the agenda is so very important. Yes. Exactly. You're over that. Oh, it's got business. Dang. Dang. It depends what Okay. Can a council member Was that Was that you? It was Jeff.

Yeah. Yeah. Because I'm going to say it depends. What does it depend on? Can a councilman delete emails? Depends on if it's official business or not. If it's just junk, go ahead and delete it. Yeah. Yeah. If it's junk, if it's like spam mail, hey, you know, Domino's Pizza sometimes, don't worry about those, right? You can delete those. But if it's official city business, we need to follow retention rules. Should we do one more and then final or do you want to keep going? Go ahead. Do one more. Okay. Game softball, Jeff. Yeah, I'm gonna give it to him. Yeah, he he said it depends.

I I'm I'm gonna go close sessions for 200 because I'm I'm 100% positive one of these is which councilman is not allowed to speak in a closed. A member discusses an item. Sorry, I was going to reword this and I forgot. A member discusses an item discussed during the close session with their best friend and says, "Hey, don't say anything to anybody, but is this allowed?" I know that. Absolutely. Absolutely. I think they don't say anything. I'm just kidding. This is a confident Yeah.

confidentiality violation. Derek's gonna get more cash here. Real world scenarios 300, too. Get one. I got to get one. A member posts an opinion on a pending land use case on his or her social media page. Their personal social media page. Is this an issue? Yes. Who's banging? Jake. Jake. Jake. Jake. And you said yes. Yes. This puts you at a risk of uh bias or perception. So, you kind of may not want to do that. Also puts it out there for all the other council members to see as well, right? Yep.

Yep. Eliminates a proprietary between grammar reality 500. All right. The big bucks. What determines if something is a record, location or content? We didn't go over this. So, can I say both? Um, might be wrong. I say I'd say content. Content. Content doesn't matter if you're at McDonald's.

So, and you text your friend, it's Yes. All right. Should we do final or do you want to go more? I need to risk all of his. I will. Just kidding. Do we go more or do you want to do final? Do final. Let's go. Sorry. Wait. Can we see the category? Just kidding. Yes, you can. Actually, all right. The category is cyber security. Oh, I I don't learn the hard. You might get this. Um, uh, mayor, how much do you want to risk? Uh, 400. Okay. Okay. Uh, Council Member Butler, we know what they're Don't I get to go last? Just kidding. You can. Okay. Okay. Council member Dalton.

Bend it all. Okay. Uh, Council Member Skinner. Yes. I bend it all. Okay. Council member uh my 200 Thomas. Um, sending it. Now, that that was not a clear motion. So, one I'll bet one 100. Okay. See this? No. One dollar. Oh, one dollar. I don't think I can do $150. It's in increments of 50. Oh, I'll do I'll do all 300. Okay. Uh, Council Member Williams, just on all of it. All of it. That's 350.

That's how you calculated that. Absolutely. All right, y'all ready? That competitive streak is not showing. What is the most common way that a cyber security breach begins in local government? Do we write it down? Um, just think it in your head. Okay. And maybe we'll go around the Does everybody have their answer? Yeah. Um, should we let me go first? Yeah, I'll go last. Well, you're kind of the That's fine. Go ahead. Fishing or fishing email is the number one. All right. So, well, I was gonna say with a click.

I had it right, but I spelled it f i s h i n g. Click. Starts with a click. Yay. Way to go. Good job. Oh, actually, let's add it all. Add it all up and let's add that all up and give it to the flowers. All right, that's it. Donation. Thank you guys all for participating. First choice or room. Nice. Um, let's see. Britney, you got extra points, right? You Huh?

But you answered a question that we haven't talked about. Dinner. Who else got the extra point stuff that we didn't really go over? I don't know if anybody did. I think everyone got it. Yeah, I think everybody got it. Participation. Absolutely. Thank you.

We do have dinner coming soon. should leave her hand sanitized. Um, we're kind of just gonna Oh, you want to give them to Jake. Okay. I got a whole bucket over here. Look at this. No, I'm good. Thank you. Not a pretzel. All right. Somebody else is going to need Wait a minute. I know somebody wanted these. There you go. Yep. You got him. Aspen. I know. I denied him for one reason. I mean, okay. Thank you, Alicia. That was wonderful. Our next agenda item is number three. A training of roles and responsibilities of the HR treasurer department.

Hello. Good evening. May council Heidi Jeff HR and treasurer for Grantsville City. I have a slide.

Let me just plug everything back in. Do you um you put it in the Google or you're going to take your Google I hope that Sorry, I have a lot of room. All right. Took me like five minutes in that game to figure out I was supposed to

I was like the very first time when when Jeff read the question I was like okay is Jeff got to give the answer how come everybody else is which one is it is it the groundb Mitch, watch some reruns. You're going to have to watch some reruns.

Not presented in Watch Christian's long run in Jeopardy. Did you ever watch? He's the host. He's the host. He's the host. Oh, but he played on it. He's from Utah. Yeah. I think there was a guy from I think it was Ron Johnson was on Jeopardy once. Sure. Beer was on Jeopardy once. Who's that? Marin Beaser. Yeah, she fun. Which that would be like my goal. The ultimate dream probably. I probably I think I'm on like celebrity Jeopardy where the questions are like easier, you know, or like college or high school.

All right. All right. You guys ready? Yeah, absolutely.

Perfect. So, I just wanted to briefly go over our workforce that we have right now. We currently have 99 employees. 73 are full-time, 26 are part-time. Our tenure is 3.5. We have brought on 39 new hires since May of 2025 and we've had 26 separations. We've added several new positions to the company such as community development, road supervisor, GIS, code enforcement, an engineer, another victim's advocate, a part-time mechanic, and an infrastructure inspector. Our next slide. It's a lot to manage. I'll just say that it's

a lot. It is. But we have great directors. So, it's very, very helpful. This is our tenure of my department. You can see everybody wants to work at the library. That's where it does look like that. I can't say I blame them. They get to do fun things like bubbles and egg drops. We have one employee who has been with us for 38 years and two months. Another that's been with us for 21 years and 10 months. and then somebody who's been with us for 13 years in one month. Those are our longest serving members. Can I ask a question while we're like what do we do to recognize that? That is something that we are not good at.

Yeah. I just I that doesn't happen very often in the industry. I know personally within what we do at our company when we have some we have one that's been there 30 years. But I I think that's something maybe we ought to celebrate. Yeah. Absolutely. I agree. So, sorry to get you off. No, that's perfect. I appreciate that because I think those things are important, too. Celebrating our employees and their successes is kind of a big deal and that's something we could definitely How do you celebrate at your company? We give them a rifle. I think we should do that here.

No, we do. you give them a Henry's rifle that has like it's gold embossed and it's engraved and it I mean obviously but for that amount of time frame I mean obviously we have different roles we have to follow but like I recognition is is especially someone who's worked that long that that's that's an that's the city has historically given out a rifle to the outgoing mayor that was one of the outgoing gifts but that has that has stopped we we aren't doing that anymore?

No, I mean, if you were to ask me, I I there's a lot of different ways. I mean, obviously, it's the you know, there's we do the crystal things that you put in the corner of your desk. That's to me it's that's that's nice. It's a nice gesture, but like something I think it would just that's that's pretty impressive to have someone that's worked that long. And we give additional PTO. Yeah. That's when they hit certain marks, they get additional. We do like gift cards. So for five years, 10 years, you get like gift cards. That's good. Everyone likes time off. Everybody does. We've been there longest. That's the way we look at it.

One of the problems we have with our people who have been here a long time is the vacation time. We can only carry over 240 hours and they have their maps all the time. Time conserved. So, it's really hard for them to use their their vacation. Great ideas. I love the suggestions. Thank you. I I think some social, you know, we have social media recognitions to so and so for if they're okay with that going public. But some people are, right? Yeah. I I think I think something like that a recognition on our site and and thanking them for their hard work. So

any other ideas? Yeah. Any other ideas? I those are great ideas. Naming a park after them street name or I'd like like a nice Trager. That's great. We are talking about public works. So they probably would also like a trader. Yeah, probably a little less liability than a rifle. Yeah,

this is just an overview of our labor costs right now. This is current year to date. You'll notice that one that drops down in February, that's an offcycle paycheck. So that's going to be somebody who's leading the city. We currently have had 44,500 labor hours right now. And the next slide, we're going to talk about benefits. So, our benefits go up every year. Our medical insurance is currently going up 5%. Our dental is going up between 2.9 to 3.89. And great news, our vision went down a little bit, so there's a savings on that. Not a big savings though because addition is is very reasonable. We're projecting a monthly cost of 122,000. Our increase is going to be 5,648 a month. And then we're looking at 6776 for an annual increase of our benefit rates as far as medical, dental, and vision goes. I'm I'm assuming the answer to that this is yes, but do we competitively shop that or are we held to

we some public? We have not historically shopped that. That is something that Michael would like us to do in the future. I do come from the private sector. So these small increases of 5% are really great increases. private looks at much higher anywhere from 10 to 18%. But we will be looking at other options for next year. I mean, as we as we grow as a city, that number should technically go down, right? I mean, the more employees you have, the we're actually in a big pool with PHP. So, they're not just looking at just depends on our claims too that we get as well, right?

It's really the drugs too that they really factor in. One of the things that we do get hit pretty hard on out here is there's not a lot of facilities for our employees to go to. So there's not a lot of urgent cares or peds after hours. And so instead of going to something like that they would normally do in Salt Lake, they go to the emergency room. Um we also don't have like in network providers who can do colonoscopies and things like that. So they go to somebody who's out of the network which is a little more difficult out here. What is our network? It's PHP. So we like select health or

the Well, we have two plans. We have a summit and an advantage. So it depends on what plan. Do you want to go to the IHC hospitals or do you want to go to more of the Pioneer or Salt Lake Regional type hospitals? And I didn't want to get us off on a subject. I just we need to figure out which hospital we're going to put next in Granville. So Exactly. We might as well have the right one. You might as well. that would be helpful for our employees, for the citizens, everybody out here. That's good.

So, our next slide, we're going to go over what our what the city does for our employees. We talked about our health, medical help, dental, vision coverage. The city actually pays 85% of those premiums for our employees. And we have a very low deductible rate. So, a 250 for a single and a 500 for a family, which is pretty incredible. Most of our um cost is going to be a a deduct or a co-ayment plan on that. We also match 3% dollar for dollar for the 401k for our employees. So, if an employee puts in 3%, we'll match 3%. They put in 2%, we'll match 2%. If they don't put anything into their 401k, they don't receive the 3%. So, they actually have to contribute to that. The city also covers for all full-time employees 50,000 of life insurance and also we cover 10,000 for your spouse and 10,000 for your children. We also have a long-term disability policy and a short-term disability policy for our full-time employees. And then we also offer Blamquist Health. There are our employee assistant program. So if employees are suffering with any type of mental health, any type of crisis, it's covers. They're the ones that come out for our police department when they have difficulties that they're going through. We also do a gym membership. That's going to be later. Our next slide is going to be our paid time off. We have our vacations. So our vac vacations based off of years of service

and the max carryover is 240. We do have a cash out. So if somebody leaves the city whether they retire or they move on to somewhere else it is a cash out so they can cash that out. We have sick leave acral is 12 days per year. There is no cash out for that. We also do have funeral leave. It's up to 24 hours of leave depending on who has passed. Comp time is something we allow our employees to acrue. So instead of their overtime, they can bake comp time and we have 15 paid holidays per year. These are for full-time employees only. Some additional benefits that we have are going to be our gym membership. So if employees want to participate in the gym membership, they can receive $9.23 on their paychecks each each pay period. Okay. Did you say that one was upcoming or is this currently?

This is current. Oh, so if anyone has a gym membership, they can apply for that tiller one. Does the gym have to be in grat? No, it doesn't have to be in say

Yeah. No, it doesn't have to be in. And then we also offer a very generous six weeks of paid parental leave as well. And that begins at birth. That's for adoption, foster care, placement. Um, and that's available for our men and women who work here within the city. As we um lose some of our longtime employees, some of the things that we've lost are institutional knowledge. So, one of the things that we're really working hard on and focusing on in HR is going to be the onboarding process. That's how we see people through. We focus on the whole life cycle from the first time we interview until their separation. We've implemented a lot of checklists that are viewable for, you know, pertinent directors. So, if it's coming in through per public works, it's going to be Christy that's going to see those. Michael will also see those. Um, we're working on offboarding and then also initiatives on how we bring people on so they don't get lost in in the system. The next thing I wanted to touch on is growth. That's one thing that we're really trying to work towards is getting prepared for the future. What's coming to Grantsville, making sure our workforce is is ready to handle that. So, we're going to be doing a compensation study and then a knowledge transfer program where we can bring the knowledge that our people that have been here 30 plus years can pass that on. whether that be from a binder or training people up inside the system. Another thing we're working on is our employee handbook. That's an area that we definitely could strengthen. There's a lot of things in there that

contradict itself. So, we're working on that. It's currently with legal right now. So, they're going over that. We'll be rolling out that out hopefully the end of the third quarter of this year. And then our last what we want to talk about is just celebrating our employees. You guys already touched on that and I think that's definitely an area of improvement that we could do is celebrate the people who show up every single day, serve with integrity and help grow our city. Any questions? Do we have any open positions right now? Just

We do. We actually have a meter slashblue stakes person that's open right now and we're also looking for a roads lead. Those have not been posted but they will be posted soon. I think if anyone comes up or has any other thoughts on recognizing and celebrating the employees, I think if you could email Heidi or myself and we can kind of collaborate on that. Thank you. All right. Thank you. Guess we could always get a non-working rifle, right? Yeah. They're not fun. Hobby Lobby. I can't sell those.

Hobby Lobby. I take the Hobby Lobby gift card. Who wants to gift card? That's great. All right. Yeah. Let's get some food then and then All right. We're going to take a five minute break. 10 minute break. Yeah, we can grab our food and then Alexis will be here to present Grants while you're eating. Okay, perfect.

Um, I was trying to move it off, but I can't get it. It won't. Sorry, I couldn't see that it was there. No, I got my hand. It's just like close. There you go. Okay. Hi, I'm Elisa. Um, so I just give you a quick report um that's on our process that we have right now just of active grant some grants we're waiting on. Um, and then just to kind of give you more of a

Give me like one second. Sorry, I have to control those. Sorry. Is there any chance we can get what was shared tonight? Yes. Would that work? And it's on YouTube, too. Okay. What about the rest of the Jeopardy question? I would be happy to send you a list. Yeah. I want to see those. While Alexis is pulling this up.

Well, it's me. That's It's not Alexis. While Alicia is pulling up Alexis's slides, uh, I just want to point out something about Alexis, I was talking with you DOT trying to secure some opportunities for some grants for Main Street for sidewalks. And she had submitted two applications. And of all the applications that they received throughout the state, the top two applications came from the city of Grantsville. Alexis, excellent work. They could only award us one, but both of the top applications came from Alexis. Well done. Way to go.

Um, okay. Maybe you get it. It's is it? There you go. Nope, it's on.

Okay. Um, so it'll actually be pretty quick regardless of what this agenda says. So, I'm just going to go over just the roles and responsibilities, uh the process, a little bit about the budget, um some of the grants we are going to start working on, the ones we're waiting on, and then just looking ahead for grants. Um okay, so these are the roles and responsibilities of everyone who is involved in a grant. So, like literally everyone. Um so my role here is to search for grants and then uh I apply for them and then manage them once um they're awarded. The department leads so they also play a huge role. So they help me find grants but then they also help give me the information for them. And then once if those are awarded then they also help um with the process of purchasing um building whatever that may be um the finance department. So Aspen so we always run things through her uh just to make sure that we have that budget available um and then she'll make sure that the procurement process is being followed. Um and then the city administration. So they um Magdal um is our main administration for this part. Um and so they review the priorities, make sure that we're following like the PFP um and that what the department heads want to apply for align with the city's priorities. And then for city council, um what we have had a few come recently where we are asking for you guys to approve just so we can make sure that those funds are dedicated to that specific project. Um so that is your role in the grant process and then just any partners or consultants that we also may bring into the grants as well.

All right. So this is kind of kind of what I just mentioned. Um, so the grant process, the first is just identifying opportunities. So this is just going out and looking to see what there is to apply for. Um, the next step is once we do find what we can apply for, we like to evaluate to see if it's a good fit for us. If there's anything in our CFP that we could use that money for, then we start to plan that project. Once we have all the information we need, we go ahead and apply for it. And then if we are awarded, we'll negotiate any terms and then get the contract signed. And then after that, we just manage and report it until that project is completed. All right. So when we are looking for grants to apply for, there's a few things that we look at to make sure that it's going to be a good fit for our city. So the first is alignment. So, we um are always going back to the CFP to make sure it's in there. So, if there's um a park we want to apply for or like the UR grant, we'll look at the CFP and see what projects are listed in there. If we want to do a road project, we'll go to streets and we'll look at the streets that are listed um in that section. So, that's a huge um basis for the grants that we apply for. Um the next is just fiscal responsibility. So again, we want to make sure that we have the funds um appropriated for that specific project before we apply. And then next, we just want to make sure that it's going to impact our community in a positive way and it's something that we actually need and not just something that we want. Um and then just leveraging. So, we also try to make sure that we um stretch those tax dollars as best we can just to make sure that we're getting all all of our taxpayers money.

Okay. Um so, just going back over the budget. So, we only apply for grants when for the amount of money that we have budgeted. So, we're going to be sitting with Aspen. I'm sure she actually already has it, but um and setting specific funds aside for this ne next fiscal year for um grants specifically and then that way we know what we can and can't apply for rather than just kind of trying to figure it out as we apply, but more so be more prepared. Um and then again, we always refer back to the CFP um when we're trying to figure out what to apply for. All right. Uh, right now we have 1.136 million dollar in active grant funds. So these would be ones whether they've already started in the past or they will be starting pretty soon here. Um, these are our upcoming grants. So the first one is the transportation alternative or cap. This is a sidewalk project and it will be from Pork Street from Mountain Meadows down to care. Then we'll put a crosswalk at Pier Street. So that will just make sure that those kids on the west side of Pork Street can get to Willow safely, that they'll have a dedicated sidewalk on Park Street. And then we have Dery Street from Kulie to West Street. So right now on Dery, the sidewalk starts at the junior high and it's continuous all the way to Kulie Street and then it stops. So this will just finish that route all the way to West Street from Kui to West Street and then there'll be I think there is a crosswalk there currently. So it will just finish that last block and then all of their fee will be completed from Virginia West Street. Um and then also the general plan. So

that one um was recently awarded as well and that will just allow us to update our agenda. Okay. And then just a few grants on what we're waiting on. And there's of course like this is um not the whole list. This is just the the one that picked. Um so the first one, the highest one is the celestial appropriations request. So we requested 5.425 million. This will um be to design what do they call it? The te road that the official name

the road highway road it's got a lot of names. Yeah. Well, whatever. That road right now.

Yeah. Um so I've been getting some selection emails and she is going through those appropriation requests now. So hopefully we hear back on that one. Um the next one is the Scenic Slopes Park Restroom and Savilion. So this will be very very similar to the one that they have at the peak by their playground. So it will just have a women's restroom, men's restroom will be multiple stalls and then a pavilion built off of that. Um the bleachers for the rodeo ground, this is one that Christy has gotten in the past. So we re applied for the same thing again. And this is going to come from the Twilla Special Service District is the one who get this one. So hopefully we can get some new bleachers. And then a firehouse subs grant. This is for the fire department to try to get them some um electric extrication equipment. So some jaws of play. Okay. And then just grants. Why do grants matter? So, um, they enhance public safety and emergency preparedness. They improves mobility and accessibility. They create recreational opportunities for all ages. And then most importantly, it brings outside funding into Grantsville. And then it just helps us um accomplish more than what we could with just the funds that we have now. Okay. And then just looking towards the future. Um, so we'll continue to look for grant opportunities that align with our priorities in our CFP and then we'll also look at strengthening partnerships and looking for other ways to leverage funding. Um, and then we'll just continue on delivering projects um that have long-term value and not serve our community.

That's great. Thanks, Alexis. Make it happen. Thanks so much. I loved your pictures on your slides here.

I actually do have one question, Alexis.

So, you mentioned that it has to be if we apply for a grant, it has to be in the budget to make the match. So, what happens if we come across a really great opportunity for a grant, but we hadn't put that in necessarily our grant budget line? Um but we feel like it's important. Is there a means or way like let's just say we wanted to use some funding from maybe the water funds or whatever that we decided no this is a good opportunity we want to do that like how what is that process just it's just you say nope we're not doing that it's not in the budget or like

no it depends so we could well of course you would ask

yeah um but we could go back to city council um So, for instance, when we applied for I think phase two of Scenic Slopes Park, we didn't have $2 million $2 million laying around. Um, so we came back to city council and asked we re we do for that one. Um, ask for part of the water money to go towards that, right? So, it was it hasn't been budgeted yet. Um or we may pretty much we would come back to city council and depending on the cost and then have you guys um amend the budget to allow us to pay for those items. If they're smaller items, we could typically just look at that department's budget and see if maybe they have enough in their budget somewhere to where we can kind of move funds around. But that's not like standard. That's not something we would want to do. We would just want to make sure that they have enough money and if so we would kind of ask the council.

All right. Thank you. So we have some flexibility but to a certain extent. Yeah. Trying to stick to the budget though. It depends. Yeah. Resetting priorities. So you take money from one spot to another spot saying this is a higher priority. So yes opportunity. Okay. All right. Thank you. Thank you. Keep fighting for us. That's right. All right. Our next agenda item is item number five. Training of roles and responsibility of finance director roles. Are you plugging in yourself or do you want to

either way when we get to the end depending on how much they want to talk about it. I'm going to want access to my Excel sheet here.

Go ahead and plug in. Okay. Oh, okay. I just like I don't know how this works. Okay. Okay, cool. So, um I'll try to keep it pretty high level. I know it's Friday. Michael said 6:30. So, I'm going to try and make it um we're going to do like a brief overview of all of our general, not all of our general funds, but all of our funds. Um, as well as touch on impact fees and fem briefly touch on the budgeting process and then a little bit of discussion about sales tax and property tax and then if we have questions at the end, talk about it. Um, so we have several different funds. When I send out those monthly financials, they are separated out along the top. You can see general fund, you know, water fund, sewer fund, garbage fund. Um, the general fund is basically our day-to-day operations for many of our departments. Um, our debt services fund is where we make sure that we can pay our loans, bonds, and other outstanding debts that we have. Um, capital projects fund is kind of a catchall a little bit for preparing for future large capital expenses or general fund, not necessarily water fund, sewer fund or garbage. Um, just because those are enterprise funds or proprietary funds. And so really the capital projects should be to serve like

the general administrative general fund departments, not so much our enterprise fund departments. Um and then of course the enterprise funds which are um water, sewer and garbage and they're enterprise funds because they kind of operate as a business. So we have those utilities they get like we're selling the service and then they're basically self sufficient ideally. Um, so these are all of the departments that are in our general fund. They get re they get money from sales tax, property tax, and then a lot of other fund revenues, sometimes fines. We get some um inner local government agreements. Um, but mostly the big ones are property tax and sales tax. Um, and then this is basically just operating expenses. They will have some dependent on the year maybe capital but a lot of that will be captured in the capital projects fund. So really the general fund is strictly for operations for day-to-day function of the city to run. So it's going to be like things like salaries, benefits, their appropriate bills for rock power dominion or excuse me and bridge um the cost of our vehicles supplies material that kind of thing. just operations. Um like I had mentioned earlier, the debt services is to cover our current debts that we have for loans. Capital projects um are things that we can start saving for. You'll notice on our financials, we do have one specific for like Scenic Slopes, the Veterans Park, um ball fields. Those are capital projects that we have in different sections that this council has currently decided to put those funds towards. However, it's kind of just a

formality because ultimately you can't earmark the capital projects fund. So like if you guys leave and we have new council in and they're like, "Yeah, we don't want to fund the veterans park anymore." They you were not locked into the veterans park necessarily. That's just what's been selected currently. And then for our enterprise funds, so like I mentioned earlier, that's our water, sewer, and garbage. Um the revenues have to stay within that fund. They can't be shared. Um our general fund could be used to supplement an enterprise fund uh relatively easily. We we can't mostly because there's no money to supplement them, but ultimately you could. Um, however, transfers coming out of an enterprise fund are a lot more difficult. We would have to do public hearings, public notices. Um, and then you can do it as an option of a loan, but um that so that way the general fund can pay that back. Um, but that's what we'll end up not the loan part, but we will end up transferring out most likely the 18 million for the water credit sale because that will go into the water fund, but in order to use that money for other things, we'll have to transfer it out.

So, could I ask a question on that? That last What other services other than those three could a city possibly have? Just just curious if there was ever another enterprise fund created, what what what could that be?

We're currently doing a study the county is and it's going to be a transportation utility fee that would do that. So it fall under this kind of a fee where you could use it to only specifically for that. So it' be like instead of like increasing taxes for that, this utility fee would now start to require like the churches and schools to pay for the impact on the roads. And so you could use that fund for replacing roads, building new roads, all sorts of things like that. So that would be one of the main ones that we could do. Other cities have like a power company or they own the gas company.

And so that would be another factor that they would have. Could you have one set up for just curious more of like a let's say you had a recreation a rec center is is what could that be set up as an enterprise fund? Yeah, it would be similar to what Tula City does like they have their golf course and they have a pool. Um those are kind of a similar thing, you know, like they pay a fee to go to the pool and then those, you know, costs help pay for sustain the pool. Okay. Yeah. Okay. So, I was just curious. I mean, we're not just locked into those three, right? There are other ways in which you can create enterprise funds with inside of city. Yeah. Okay.

Um, another way that we get money is through impact fees. The intention of impact fees is for the growth to pay for the growth. Um, they are one-time payments that are collected from our developers when they come in. Um, and the intention is to have them that fee to help the city pay for the cost of them coming on board to our things. Um, Grantsville City, we have five impact fees right now. Drinking water, public safety, parks and wreck, wastewater, and transportation. All of those have to be used for what they were collected for. So, you can't use park impact fees to fund like more public safety things. like they have to be used for what they're collected for and the development itself has to benefit from it. So you can't take impact fees from one area of town to help develop another area. That doesn't improve the development that paid the impact fee. Um they're heavily monitored and restricted by the state. Um we do have to adopt an impact fee plan which we do. We adjust that yearly with Enzyme. We recently went through that. So those will be getting implemented soon. Um and yes, so we do that yearly. Um here are some just other restrictions kind of like I mentioned. So they have to be used for capital improvements. They can't be used for operating expenses like paying salaries or paying for regular maintenance of things. Um there has to be that clear connection. Um we do have that port proportionality requirement which we encountered when we went through the wastewater treatment plant. um only a specific portion that's actually due to the new development can be impact eligible. Um and then like I had mentioned they're restricted by the specific categories that they're collected for. There are some geographic limitations like I had said you can't take impact fees from the west end of

town to do a project on the east end of town. And then we do have is there like a mile like you have to be within so many miles or um I'm not sure of a specific mileage limitation. It would just have to I imagine be like reasonably so like yeah I think we ran into that with Scenic Slopes because there was a a pool of money if I remember right that was impact fee eligible but it needed to be utilized in that area. I think that's why we decided to do slopes was because it had to be used in that area and it was a significant amount of money. If I remember right, it was like 400,000 which goes into her next thing which is time limits and we were running out. We were running out of time. Right.

So, we have seven years to use them, but the intention of giving seven years is sometimes like if you have a brand new development that comes in with, you know, smaller park impact fees, it does give us the opportunity to kind of sit on those while we let other developments come in, pay those impact park impact fees, which would give us like a better park or a larger one to better serve rather than using minimal funds to create a small park, for instance. So it does give you the opportunity to kind of gather some up to pull them together for a bigger benefit for that community. Um similarly we have a fee and loo option for developers. Um this gives them the opportunity to pay a fee in instead of providing a necessary in infrastructure that would normally be required. So this would be P and L of roads, water, sewer, open space, sidewalks or parks. Um just generally speaking based on our financials, we typically the most common are sidewalks, parks, and open space. Um it's basically so that we can collect it again and then build it on a larger scale later. Um they are similar to impact fees like there are some similar restrictions. Um, it's a 7-year usage. Again, we do have to still report on it. So, I have to submit a report and it does need to be used for capital projects. Um, but they're just slightly less restrictive than these. So, um, okay. So, for our budget process, we're in the middle of this right now. You're going to see me for a long time next Wednesday. But um basically just we're we do budget. I'm basically just the

message just the messenger. I don't make decisions on what gets approved. You guys the budget is yours. Um city administration mayor and Michael do make they are able to make recommendations to the budget but ultimately it's your guys's as far as decisions of approvals or not. Um, with that, the state, like I'm sure last year, you know, the school district's tax increase did not go through their truth and taxation. They cracked down on transparency of that. So, just as a heads up, on Wednesday, we will be making just a statement of declaration that we are considering a tax increase. We have to do that in case you guys ever did want to consider it because if I don't make the statement now, you can't come back and say, "Hey, we'd like to consider it because it's too late." So, it by no means binds us to a tax increase. It doesn't say that we're going to do one. It just I have to make the declaration that we are considering it. So,

and that's the new rule they put out, right? Uh it was newish rule.

Newish. It was last year, but a lot of places didn't do it, which is why they ended up not going through. So, just letting you guys know. So, on Wednesday, you guys don't panic. It by no means binds us to anything. I just have to state it. So, that will be on the agenda. Um, one, so I didn't want to touch on sales tax just because I think that that's kind of a um a misunderstanding of how we get it. So basically here in the state of Utah it goes into a pool. So our city tax rate is 7%. Um of that 7% we only get to keep one% directly. The other 6% goes into a pool with the state along with everyone else's and then it gets compiled together and then redistributed based on our population. So um yeah, we don't get like and it does help for instance ours where we have such little commercial, we actually do get a bigger piece of the pie by being a by this being the process rather than if we just kept the full 7%. Um they do this just to help out cities that might not have as much commercial to help like share the love a little bit. Um this let's see if I can

Could I can I ask a question? Yeah. Um so like for instance Salt Lake City I think is 7.85%. And West Valley City is 7.45%. Park City is 8.5%. So, what determines what that sales tax rate is for the individual cities and and how come we're lower right there than those other entities? Just curious. Yeah. So, okay. Sorry, I'm pulling it up. So, that little I just clicked on that link.

Okay. And so it brings us to um this is the sales and use tax page on the state tax commissions page. Um and then if you come down here they have the rate charts. So I've opened this last one for April. And so this is the different um types. So we are our number is 2303 or 23023. Let's see. It's not in any great order, just so you're aware. So if you're looking for Grantsville, it's not alphabetical. It's not

It's here. So just Google it. This is Tilla County down here in this section here. So um Gransville City is that 023 number. And then if you go all the way over, then you can see that our grand total is the seven%. Along the top there's these small letters um that indicate what the rates that we have in Forest are. And then these are what those are. So like the um mass transit is the MT. Um then we have the highway tax. We have um I wonder if I can I don't want to make it too small, but I also would like to be able to see to show which line is ours. Let's It's all good. We can see it.

Okay. 23023, right? Yes. Yes. And so we have the um ST which is the state um the LS which is local sales and use tax which is the 1% that we get to keep and then there's the county option as well. And then we also have this MT which like I had mentioned before is the mass transit and then the CT is the county transportation. Um let's see AT is transportation infrastructure and then we do have a small one for our botanical cultural zoos and things like that the CC one. So

interesting. um we could potentially if we wanted to um go through and adopt some of these other taxes that would collect so some of these other ones that have like a higher rate it's because they have implemented more of these the different options that we have um but what is RH it's hospitality or hospitals is rural hospital rural hospital tax so if we stayed small and got a hospital then you know um

but yeah and so this they publish every month um it's just available on that website but um and then they do summarize changes at the end just because there's not a lot of changes typically we probably don't qualify for the resort community unfort Oh, yes we do. So, you got White Rock up there. That's a resort. Maybe we could do special sturgeon fishing. That's right. There you go. Guided trips on the Grantsville res. Exactly. Um, so that's sales tax.

Um, so this is just kind of an overview of property taxes. Um, our current property tax rate for last year was 001368. Um, the average value of a home here in Gransville City is 530,000. Um, that was provided by the county. I called them yesterday. So, um, residents do get the primary residence discount, which is basically 55%. So, they're taxed on 55% of the value of their home. Um and then the county does offer the abatement programs that are offered through the state. Um which are things like the circuit breaker, veterans, indigent nonprofit and religious organizations also get a tax break. But for this year the um so the circuit breaker and indigen are based on your age and income level. So if you're considered low income which the state changes this value this amount every year but for this year it's 44,221. So if you make less than that in 2025 then you can qualify for the circuit breaker or indigent and then um the for the circuit breaker you have to be older than 65. So 66 and plus um but that means you automatically would get a relief program. So they just have different programs to apply for typically by September 1st. So if you guys want to spread that around, it does help our lowincome households be able to pay their property taxes.

But with our property taxes, so a a resident is taxed on just 55 a discount of 55% is what they're taxed on with their property tax, but a business is the full 100%. Is that correct? And that's why it's so critical to increase that commercial side of our revenue stream. Correct. And typically like the you know the value of a commercial property is going to be higher than the value of a residential anyway. And then yeah they would be paying 100% of their of the property tax on the value of 100% rather than a residential is give or take.

Just one other thing that I think we we went through this last year, but our property tax rate went up as as individuals countywise, but our rate actually went down because it's proportional to that amount. So, I think if I remember right, um the mayor made it a point that actually Grantsville's portion of that rate actually was decreased. And it and it's I would say consistently done that, but it's it's done that in the past. If I remember like last year was that year that it did that. Correct. Sure. Yeah.

And so typically the um because it's evaluated every year. So we actually don't have our certified tax rate yet for this year. Um the state hasn't released that information yet and the assessors don't even have to have our values in until June 8th. So we're a little it's early. Um but typically if the value goes up then the tax rate will go down like if the overall values go up. Um but and then it's like an inverse relationship. So the opposite be true as well. But um just to kind of put it into perspective a little bit. I did pull um some property tax info. Um just so these are what the taxable revenue um was for calendar year 21 22 23 24 25 um and so you can see like as the taxable value went up our rate was actually going down. Um but then this year um excuse me sorry in 24 the taxable value went down and so our rate actually went back up from where it had been a year prior. Um, so on average with no tax increase, we typically collect an extra 117ish,000 every year in tax. So

the last five years. Yeah, that's correct. So that'd be like your growth. Yeah. So, but we also just learned that our increase for our employee benefits went up almost that much. So there went our extra right there just in increase to our price for benefits. Great. Okay. That's great. Is that everything? Yeah. You want to show any questions? Sorry. The tax breakdown percentage.

Oh, sure. So with that, like if so, let's say we did a 50% increase from what the tax rate was last year. Um, this does have I had it broken out for the impact um would be. So like on a resident with I just put in the average value based on what the county had told me. So right now we would get $400 from that house for in property taxes. Um, if there was a 50% increase arbitrary, right, to be sure, this is just for presentation sake, it would be almost $600 from the house, which would mean their yearly increase was about $200, which would change their monthly payment $16. So, and then I also put in a commercial as an example as well of how much we would get from commercial.

Could you show them what tool is that right now compared to where we're at? They just increased theirs. Yeah. So based on what Twill's rates was last year, that's 81% higher than what we're at. Um so that would be an extra $27 a month for people here based on our value. And in our documentation for next week, we're proposing a what increase? I can't say. Okay. Not yet. That's not on the agenda. Yes. For 10,00. Yeah, I'm thinking 1000%. Sounds good. Thank you, guys.

Well, you didn't you were the Jeopardy referring to you've been referring to the the Jeopardy quiz. It depends. Yeah. Yeah. So, it depends. It depends. But again, this is took me like five to figure that out. A projection. It's just a projection because we don't know that valuation yet. So everything that she's gonna present is going to be a speculation we verified. Like I'm gonna be wrong for sure. So there she is. I'm not I'm going to buy a lottery ticket. Do you put a,000%. Yeah. Wow. Okay. So monthly increase 330 bucks. Yeah. Yeah. Well, I mean

that's a it'll be the end. We've had some discussions in the past about point of sale sales tax. Where's that factored in?

So that's in our sales tax report that we get every month. So that's just from in distribution from the state. So that's considered in our portion of the 1% that we get to keep our point of sale. So I do actually get a I have access I had to sign like NDA and stuff. So, um, but I can get a report every month and it breaks down how much we get from our like local businesses and we do get point of sale things for like Amazon, Target, Costco, Walmart, shopping online, things like that because they do happen in the city, but a lot at 180 Easter. Yeah. Could I just reiterate that on the record? Walmart delivery.

Yes. That comes to Grantsville. the sales tax. Yeah. Yeah. Costco delivery. One, they deliver out here and then two, you could get a little I mean, a little something from it. So, we we talked about trying to we've had some push back from the citizens on just developing commercial or trying to get businesses. And we we talked about just trying to disclose or show them that value that's coming to the city.

I mean, is that at one point I think Sherry put a link on the website to try and or maybe it was just talked about, but we're going to just try to track the benefit of businesses coming. Is that something that's worth tracking? is that yeah I mean we could even look back like however like I could pull a report from you know 5 10 seven last year however far back that we want to look just as we've noticed like some businesses growing here and just see how much our portion has gone up for that collection for the sales tax. It'd just be nice to let the citizens know that there's benefits. Yeah.

For having them here, but I don't know how much work that is. Yeah, we we can look for sure because even just doing the summary sheet, I could share and we can just put them up there as far as what we were getting like this month versus what we were getting this month five years ago, you know, just kind of give a comparison of the benefit that we've had from that growth. Perfect. Okay. Thank you. You're welcome. Well done. We're excited for next Wednesday. Oh, are we work meeting, right? Next Wednesday. No, it's it's a regular meeting.

It's just a long regular meeting. We should probably keep the mills here for next week. Say what? Make it a work meeting. Are we going to start at the same time? Seven. Seven. Seven. Okay. That one we have to with all the requirements with the um rules. That one is kind of a set. We can't change the time or don't want to because it makes it complicated. Hey, it depends. It depends one. All right. Um that concludes our training and item number five. Our next item agenda number agenda item number six is to adjurnn. If I have a motion to I make a motion we adjourn. I'll second.

All in favor? I go mammoth. That's right.