Information Technology Committee - Regular Meeting

Okay, it is 7:00. I will call this meeting of the IT committee to order. Begin with a roll call of the members. Uh, Mr. Carol not present yet. Mr. Clark here. Mr. Hassinger here,

Mr. Remlard not here yet, and Mr. Robbins is here. So, we will begin our agenda as always with public input. We do not seem to have any attendees on Zoom. And if any of us has anything that qualifies as public input as opposed to being on the agenda, now would be the time to bring it up. Hearing none, seeing no hands on Zoom, we'll move on. Next agenda item, as usual, is an update from the town administrator. Um, I do not have an update from the town administrator. did speak to both William and Evan yesterday afternoon and they said that they had nothing that they felt needed to be brought to the attention of the committee. Evan said basically all the all the IT services are running smoothly. Things are getting done as needed as they need to be done. So really no uh nothing that felt merited our attention at this time. So that makes that report fairly brief. The next agenda item is AI tools and policies and part of my conversation. Well, me hold off for just a second. So Bob can join the other Bob can join.

Hey Bob. Hi. All right. Oh, Lucas is joining. So, evening.

We now have full attendance. Let me just make a note that we're all here. And so far, our Bob and Lucas who just joined, we basically said nothing. We there were there was no public input to be offered to the committee. We have no update from the town administrator. as I I'll just repeat what I what I mentioned a moment ago. I did I had some conversation with Bob with with Evan and William yesterday afternoon and uh they had uh nothing that they felt needed to be brought to the attention of this committee. So, uh, no, no new no news there. And we're just getting ready to le dig into our next agenda item, which is AI tools and policies. And to start that off, as I recall from our last meeting, the committee suggested that I might have a conversation, an informal conversation offline with Evan and William uh about AI. And one of the questions I think we had in particular was what if anything they wanted to do in the direction of AI policies. So, we did talk about that for a while. You know, they both sort of reiterated that we don't we don't currently see a lot of AI tools being used anywhere in town. Um, as noted, I think I probably mentioned this in the previous meeting because I'd gotten this from my conversation with William prior to that meeting that uh recreation department has used some AI tools to create flyers and advertising publicity.

uh a occasionally people are using chat GPT but really the only other significant thing on the municipal side was u Fiona using chat GPD basically to uh to crash some meeting minutes for the planning board which again we we touched on that last time there and since of course Fiona is no is has left we have Nobody, nobody that any that we know of that either I or Evan or William know of that's actively using AI to do anything like meeting minutes or really much of anything else. But they they did think that it would be worthwhile to start thinking about policy regarding the use of AI. Again, we talked a little bit about this at our last meeting and and but but Evan and William did did request that our committee dig into that topic a little bit, not so much, you know, I think Evan Evan tried to make a point of not not so much with specific policies and procedures around specific AI tools since we don't really have a lot of that in use yet. But they did they did they would appreciate you know some you policies andor guidelines generally around the use of AI and so that's you know we we can we we can think here about how we want to follow up on that what we might want to do I probably mentioned yeah I think I mentioned again at the last meeting that there was a couple of MMA mass municipal association webinars regarding municipal use of AI and

regarding municipal AI policies and uh you know the the policy discussion was largely led by an a an IT person from Nantucket and he said they've you've they've put quite a bit of work into uh crafting an AI policy as I recall he said at the time a month or so ago when he put the we had this discussion took replace it. He said they were on something like their their sixth iteration of an AI policy. I think I'm I'm generally speaking I I know that other municipalities have developed AI policies of some kind. So the question for us now is how would we like to follow up on thinking about and developing some proposed policies or guidelines for AI use in the town of Grafton. So, Ben, go ahead. Go ahead.

I was going to say I think that I think that we just, you know, one or more of us needs to start drafting it, but I think that there's potentially some concerns about how you collaborate on editing a document when um with open meeting law and things like that. So, I just wondering if if anybody has a has a take on on how you do that. Right. Typically, when I work on a document with a team, we'll just put it into whatever, you know, Google Docs or or Word, you know, Microsoft Word or whatever, and then just add it collaboratively. Um, but uh I don't know that we can necessarily do that in this case,

right? on that on that particular topic of how how we collaborate to do something to to put something together. Um, we've had to we've had to contemplate that uh with the work that we're doing on the charter review committee and

and basic basically we we we realize that with the open meeting law that you we we're really not permitted to have Yeah. have a quorum of the that's three or more of us working together on a document in between meetings. So we're somewhat constrained. We can we could create a subcommittee, but then you know the subcommittee would have to post meetings and and so that and it that made that concept made some sense in the context of the charter committee because we have 15 committee members and there it could you could easily see two or three of them getting together on on a subcommittee and working in between meetings bringing the subcommittee results back to the full committee. Here we we have to we have to we largely would have to do any collaboration work during a meeting. There are things that we can do individually outside the meetings and then bring our bring bring our individual work you know whatever it is back to the meeting and discuss it during the meeting. And before I go any further, Bob Carol has his hand up.

So, um I guess I'm looking for some guidance on this one that open meeting law. You know, in the past, if if we were to use um and collaboration mode, right, you can do like track changes, right? Or suggestion mode, so everyone sees the proposed changes, but they don't get applied. So, we couldn't work in that manner. Um, strictly speaking, if if we are if in between meetings we are individually doing some work that others can see between meetings that can be construed as a deliberation.

Yeah. But you're making suggestions. You're not actually changing the body and the doc. So even making suggestions is considered would be considered deliberation under the OM. Okay. All right. B we're deliberating right now talking about ideas. Um I unless if we're interacting the public has to know and it has to be posted when we're doing it so they can come and see it happening.

Uh my my first thought is it's kind of early. you know, the KISS principle, keep this simple until we we understand more needs. I'd kind of um I was kind of thinking maybe just have some something where anybody and anybody working for the town who's thinking of using AI in some way should let somebody know. Us William or something like that so that we can interact because uh you know that gives the opportunity to say oh wait a minute are you dealing with confidential information do you have and so on rather than trying to write a set of rules on uh that's based on whatever the state of the art is the minute we happen to be voting on it it's going to be a different state-of-the-art the time it gets out there

I I think something of that more of a general nature along those lines is is what Evan and William were also thinking that not not to dive into into much detail about any particular AI tool or application but to have some guiding principles that are broadly applicable and uh one of the thoughts I had and just thinking about that just before the meeting is that you know we we probably have some example. I know the guy the guy from Nantucket said, you know, any anybody's free to take a look at their at what they've developed and and I would I would guess it might be useful rather than trying to reinvent any wheel to see what AI policies other municipalities have and pull from those what we think would be appropriate for whatever level we want to do something for Grafton. So that's that's not something that obviously that's not something that we can do sitting here in the meeting right now. But if we were to go off as individuals and and look look for AI policies and guidelines that are potentially applicable to Grafton, you know, we could put those we could gather some of that together and be prepared to review and discuss at our next meeting. So, I've got a couple of hands here. Bob, Carol.

Uh, Lucas can go first. Okay. Lucas, by the way, do you go by Luke or Lucas or both? Uh, so I I try to go by Lucas because my stepson is Lucas, so we call him Luke. Ah, not Lucas. Good to know. Name's yelled in the house. We know which one they're um, you know, looking for. Um, so the question I was going to ask is, so are we looking to do a like acceptable use policy for Grafton for AI? I think it could possibly turn out to be that.

Okay. Because I have a draft for that already that I worked on because this what I do for the army is make policies. So yeah. Yes. I think and I think I think at this point I'd like I'd like to see a number of a number of examples

and then we can you know we we we can after seeing what some other folks have done and and one you have locus would be would be one good example to work from and I and I like I said I'm interested I I never I I never took the time to look at the Nantucket policy but I I would like to look at that and I'd like to see again what what some other municipalities have done and the and some of them may well be a much more detailed policy that we don't think graft needs right now. I think I think it's very likely that as as we as we get into more uh more use of AI tools and applications uh we'll get a better sense of specifically what Grafton needs to be adopting. But yeah, you got to start somewhere.

Another town that I was when I was researching this uh Brooklyn has an AI policy as well. Yeah. Good. And then I know Evan just did a uh MMA training for this. So that would be, you know, like it would be good to get one done up soon so he could review it.

Yeah. Bob, Carol, your hands up. So yeah. So I was So if we're talking Does our purview extend to the schools too or or what? Yeah. Yeah. our our p our purview is really limited to municipal side. Municipal side.

Okay. All right. Cuz um and on the municipal side and this kind of like um you know was another another topic that I was looking to bring up to today too. Um so I become um aware or informed. So the town uses um I don't know if you've heard of this technology uh flock and flock cameras. Um you get

Yeah. So we use we use the flock cameras, right? And flock cameras, you know, essentially take pictures of your uh license plate and your motor vehicle and then they run that through AI and if you know um you have warrants or anything you know that the police want to get hold of you um then you know they're able to do that um and they know you're in the area and they upload that. And then there's all sorts of, you know, consequences of this with um civil liberties involved because um you know like ring cameras, flock cameras, it's all in the cloud and depending on settings and configuration that data then can get uploaded to um homeland security which we all know is ICE, right? So the cameras could essentially be used um for the FBI and federal. So and again those are all settings configurations. So when we say we're not aware of anyone in town that's you know interacting or using AI not really buying that and I know that it's probably been used a lot more than people think.

Yeah. Well and there's an AI task force for the school. There was an email that we rece my my wife and I received about um about them using AI in in the classroom. Yeah. I mean that's great that you have children in school still. Uh I can just speak to myself might have aged out. So that might be a group that we could try to and I know um schedule a meeting with to see

Jay used it pretty extensively in creating his you know decks and budget documents and all that stuff. That was all done with AI. So, you know, we know that they're using it all over the place over there. So, again, that's why I was kind of like, okay, do we get involved with that or they do their own thing? How does that all work? But I would say that, you know, my suggestion would be more in like the governance model, right? and how um we offer suggestions in the use of and where the information goes and things like retention and those kinds of parameters than you know being too prescriptive, you know what I mean?

Yep. Are are you saying that um somewhere in Grafton there are cameras doing this? There are. I can tell you where they are. Whose whose cameras are they? Flock. They belong to the police. They're flock, but they're they were implemented by the police the local police force. Police department. Yes. And anybody know? Yeah. What? I was going to say there's there's three that I know about. There's one that they just put in, I think, at the intersection by Swirls and Scoops.

Yep. There's one over by um Art Bradddish. Uh and then there's another one. I forget where the other one is coming up by the um the flea market. Mhm. They're like little black box with a with a um with a solar panel on top, right? Yeah. I can send you a picture of what they look like. You're saying that the town of Grafton did that? We voted on it. Mhm. Tell me.

And the the um the police chief put out a statement not too long ago about how they're being used and that they're not be that you know the information is not being shared with ICE unless they have a warrant and that sort of thing. Well, that's that's his job, not ours. Well, again, we we could um you know, offer some governance and that um someone needs to examine this, right? And have oversight. And that's what um other communities are doing through like the board of selectmen, right? Strong police chief. What's that?

Don't we have a strong police chief? He's pretty much gets to do whatever he wants. That may be true. Um, but I'm not sure I, you know, would say that's the way it should be, right? Without some oversight, right? the town voted for. Well, I'm not sure that the politics on that are going to be, you know, we're going to be really helpful, even though it'll be nice to be able to,

right? Yeah.

Okay. Um, I'm just, you know, bringing the topic up and I don't know if you guys knew about all this or not. So, be that as it may. Yeah, there I'm trying to think of what I how I want to put this there. There are things or tools that we have the flock cameras as an example. It it uses AI in some sense. I mean it's got you know that it's a uh I mean the part of the problem I have with the term AI is that it it means different things to different people. It's used to cover a fairly wide variety of tools and applications. You know, if you wish push me on it, I'd have to say there's no actual eye in AI,

I think it's I think that's a good point. But nevertheless, despite the fact that it's as much a marketing term as everything else, what we do kind of concern ourselves is to the extent that it falls within our domain as an IT committee to think about a a an AI policy of some kind for the town. Yeah, sorry. Take it as a given that maybe AI is a broad term and you know it can mean a number of different things. Uh try try to look behind the the buzzword and and think about the various AI applications that the town uses particularly that town employees use that might appropriately be be covered by a policy. Amomar, you've got your hand up.

Yeah. And I think that that's I think that's an important point is that any good policy is going to have a definition of the terms, right, put into it. So, you know, we need to define what we I guess consider AI um and and what what this policy would cover, right?

Yeah. I guess I don't really want to let this go because I'm not questioning that the police are using this the the the issue is where the data is going right who's holding that data how long they're holding it that data because it's not staying in Grafton that's the problem and for all we know images of my car your car everybody's car could be in India somewhere in some data center right where it's being processed overseas um you know by non-citizens. So and that data could sit for you know months and years and then it's suspect and could be vulnerable to a compromise right or hacking. So that's the part that concerns me is you know how and where it's going not that we're using it. And I I would suggest or offer that's where we could give some guidance right as to um what is leading practices, best practices, what should be done or not be done.

Yeah. Yeah. That and I think that that concept touches on any any number of what are more commonly understood to be AI tools. things like chat GBT and Claude and you know Copilot and some of the others is that that anything you put into them potentially is exposed to the world unless it's properly managed as one example that I recall being told and I I can't say that I've verified this to be true but I it's my understanding that if you're just using chat a free version of chat DP free version of chat GPT for example any any data that you put into it is basically becomes part of it's

public domain yes it's large whereas

and this was I think this aspect was mentioned in one of the webinars MMA MMA webinars that if the town has an account like a chat GPT account and the town and that partitions it it keeps Grafton's data local to Grafton and and so that's kind of an example of the of the principle you were talking about Bob that that knowing where the data has gone and where it's gone and ma making sure you have control over it making sure in particular that personally identifiable information is protected. Those are those are some kind of things that I think we I I certainly am concerned about and I it sounds like you I mean maybe all of us would would share the same concern that

right and then to your point you know if the town employee you know is jumps out and uses an asset for the town and forgets and uses their personal email or their you know personal identity and you know forgets that they're using it right um and upload loads some um whether it's P ph PHI PI whatever some stuff that shouldn't be there right at least there's a policy that says you know you're not supposed to do that and subject to you know potential penalties right up to and including kind of thing not that we don't have anything yeah well

are we going to be able to provide them usually when you have policies like that there's a training that goes along with it we would need to do training also. Yeah, absolutely agree because I can assure you that they're they're using because again it's not just chat GPT like even your Ring cameras and Ring doorbells, right? Yeah. All that stuff. It it watches and you know it parses the image and it says, "Oh, you just got a visitor or you got a truck or this or that." Right. That's all AI doing that,

right? But that that's not the town and we're doing with the town. Um there there's a we have to be I think we have to be careful about what we try to reach politically. You're talking about politics now and telling people you know telling people to be against ICE or be for it or you know whoever. Um and I don't think that's what we should be doing. Um

well again I'm not I'm saying that that those systems the flock cameras have that capability right I'm not saying on one side or the other making a a policy or any political recommendations or not right I'm just saying that again where the data is used where it's held and for how long

you you're saying that we should say that the chief has to tell us. I I'm saying that either the chief has to that we should provide some governance or oversight of how it should be used or not used that you know if we're going to use these these tools then again the data either needs to reside in Grafton or you know in our private cloud or something like that and um I don't want to be too prescriptive here but I'm just saying we should make people aware aware that you we're ex looking at these things and that we could potentially offer some guidance and some value.

There's limits on what the town administrator could do in this case. We have absolutely no standing to to do, you know, like to demand that the chief tell us. Well, yeah, I know we're we're a volunteer committee. We we have no standing. Absolutely. But again, I I I I would say, you know, and the and where I've researched is other communities, the board of selectmen, right, is is asking the chief and they are putting the policies in place. They're voting on it. the board.

I think I think where we want to go with with really all of this discussion is we're thinking in terms of making some policy suggestions or recommendations and what what to include, what not to include, what the scope of that's going to be. You know, we we've talked about various possibilities here, but you know, we have to start, you know, we we have to ultimately move in the direction of putting something together.

Yeah. So, so thinking this through, David, right? Kind of what you're going is we wouldn't come down on any particular side. We would just say, okay, if you want to use this particular tool, we because we're talking about the um flock cameras, we'll use that as an example. So if you're going to use this then this needs to be reviewed right so everyone understands the consequences and what could happen so that then they can be a policy in place whatever it is that everyone's aware of and it's it's just not used you know whimsically arbitrarily and and in manners that you know people may not like. Yeah, I think you know we're we're we're we're way past keeping all of our town data, whatever kind of data it is, whatever the source, whatever it nature, you know, we once up once upon a time, we pretty much kept it all local in our servers,

right? Yes.

But we're we're way past that. A lot of our services are cloud-based and to the extent that we I mean I think just broadly even not zeroing in on anything that's connected with AI we we want that and as far as I know the services we use you know we we're confident that they that they do they they keep our data isolated from everybody else's and and that's That's sort of a sort of a key concept that we we want to we want to we want to make sure that our data is isolated to the extent that it needs to be fully under our control etc etc. So there's, you know, there there's kind of a broad a broader policy question. I don't recall that to the extent to which our existing IT policies generally address that, but that's sort of getting that's sort of getting off it. It it's getting off into some weeds and and I I think what what I'd like us to do is figure out, well, what are we going to do next in this? And we've got, you know, Lucas has indicated that he's written an acceptable use policy. Um, we've got Lucas found one in Brooklyn. I'm I'm aware of the one in Nucket. And I think it was either Evan or William had mentioned that they that there they've seen AI policies from like Boston and Worcester. So

Boston has one. If if we could u dig up a set of policies to to to use as sort of starting points examples of what other municipalities have done and and uh start looking at those to see the extent to which we want to adapt any of that to graft and that would be for the most part that's something we can do offline in between meetings. things. Each one of us can go off and and uh look look for policy examples. Uh we we can we in between meetings we can share information like that that it's it's not something that we are putting you know it it doesn't represent if it doesn't represent your opinion if it's just general information that can be shared between meetings. Although the way I would say that is is and this is I think the way we've approached it in the the charter committee where we have to have to deal with this similar thing as I said is outside information can be collected in between meetings can be distributed to the committee ahead of a meeting without being considered deliberation. Something that represents your own work product. For example, if Lucas has has drafted his idea of a policy, that's his that represents his opinion and sharing that between meetings becomes deliberation. But if I if I dig up if I if I if I go get Nantucket's policy and maybe find another one and Amar finds Lucas can uh can get a copy of Brookline's policy and our Amar can get

one from Boston and we we can gather those up and distribute them to the to the members of this committee ahead of the next meeting so that we have a chance to read them before the meeting and Then anything anything you come up with on your own like your some ideas you had drew from that we we can't discuss those ahead of the meeting but we can we can discuss them at a meeting but

so I don't know if you guys remember at one point in time we had I think it was Evan that did you know provisioned a SharePoint site and we had uploaded a bunch of policies. I can dig up see if those links are still active. Yeah, I I still have They are. Yeah, they are. So, we could just upload more, you know, artifacts to to that. I I think we're still using SharePoint, right? Or Microsoft shop is uh One Drive. Are you saying that One Drive? Any of us could upload to it? Anyone could. Yes.

So, that that doesn't keep people from uploading something that says what they think. Um, I what I've done in the past is stuff you want shared goes to the chair with with no blind copies or anything and he distributes it to the committee. Uh, BCC you can do it any any way you want. Okay, that's fine. believe in share. I don't understand Sharepoint. Never made it work.

Well, I think Amar is right. We we're using one drive, so it's it's just like an extension of your drive. My policy is forget Microsoft, but uh either I mean I'm accessing it on a Mac, too, so it is possible. Yeah. Yeah. This is nice. Have some opportunity. You know, I'm I've been retired for about 20 years and I don't get to do a whole lot of actual Yeah. I mean, at work, we use Teams and One Drive because you can like Amar was saying, we can like I have files that I can work on and other people can co-author at the same time.

Yeah. which is nice because I don't know how many times on normal drives it'll someone has checked out the document and then doesn't close it and then it's locked for several hours because they decided to go I don't know eat lunch or hang out in someone else's office and you can't get your work done because the document you need is locked. I don't think that we're talking about doing that kind of working. I'm talking about your stuff for the next meeting.

Yeah. And what what I've started doing and and and there's there's two reasons for doing it, but I've I've I've you know and there wasn't much for this meeting, but but in the agenda center on the town website, uh right next to the agenda, u there's a meeting packet which is all the documents to be discussed at the I also I I emailed out the meeting packet, the PDF meeting packet to each of you, but the same thing is also posted on the agenda. in the agenda center. And uh besides just having that as a repository for all the materials we have at the meeting, the town clerk when they when I submit minutes to the town clerk, they the they want the minutes to have a list of the documents discussed at the meeting. They also want copies of the documents themselves. So by by up by by uploading the meeting packet to the agenda center now those those documents are available not only to us but also to the public which is not quite the same thing as we're talking about but close. It's it's it's a way to distribute the documents to the committee members and and know where they are. The advantage of the one drive thing is it's not partitioned by meeting. It's just the documents are all there. Uh and we you know we could continue to use that. You know Bob, Carol and Evan have both uploaded a bunch of policy documents to there to that. I don't know if anything don't know if anything's been uploaded to that recently, but it's still there as far as I know. How about if we try what you were

saying, just use the town tool until we see how that goes and we run into needing more.

Yeah. I mean one one way or another what we what I think we want to do is you know for all the policy examples that we uh that we can find we want to make sure that we all can see them how however we do that and in the case of think like you know I think I'm sort of repeating myself in the in the case of policy the examples from other towns. It would be good for all of us to be able to, you know, once once we we have a collection of those, it would be good that we all have a chance to read through those ahead of the meeting. There's no harm in sending if you get some more than three days before the meeting. Wouldn't hurt to send them out then.

Yes. Uh yes. The only the only thing I c I can't share in between ahead of the meeting is a document that rep represents something that I've created. My my idea of a policy. I can't share that outside of the meeting because that's deliberation. But some something I found in another town. Yeah, no problem. At least that's my best understanding of how it has to work with. It's just reference information. Yes. And as people find it, they send it to you, you send it to us, BCC.

Yep. and then you know it packet and all that. Okay, good. But it's not the the selectman don't put every document that they've looked at um in their packet for their meeting. Oh, they don't much as sometimes I wish they did. There was some there were there was some stuff that they discussed that I that I wish I I wish I could have seen ahead of time but well for whatever reason that's not gone beaten down.

Okay. So I think every I have we converged on what we want to do next which is to dig up some AI related policy examples and any anything other than our own ideas we'll share prior to the next meeting. We we'll bring our own ideas whatever we may have bring them to the meeting. Sounds good. Dave, I put the state of Massachusetts and the Boston ones in that SharePoint. So, if you're able to access it, um, or if you're not able to access it, just let me know and I can email those over to you. Yep. I should be able to last I last time I tried I had access to it.

Okay. And I made a folder called AI policies in there and I just stuck the two policies in the folder. Yeah. So anybody, you know, if if any if anybody else wants to take what they found and upload it to that folder, great. So I'll I'll assume I don't assuming I don't forget what you just said. Yeah. And maybe D maybe Dave, it would be a good good opportunity to just send the link to the the folder out to everybody and just confirm that everybody can access it. And if not, then we'll have to find a different way to distribute the materials, right? I I was just going to ask ask that. So

you you you guys that are good at using that stuff that's fine. I prefer PDFs and attached to a mail message for work at this, you know, at the level of the complexity that we're doing here. Yep. So we'll we'll take anybody who wants to upload to the SharePoint. I'll check the SharePoint in between meetings and try to make anything anything I see there I will also distribute to the committee via email or they can email you telling you they've just uploaded something. Yep.

So it has you as a guest contributor Mark. It does. That's what I'm seeing. Yeah. I guess I'm not a I guess I'm not a named contributor. Maybe because I wasn't. I think we all are. Yeah. Oh, we are. Okay. Yeah, we all are. The only one that's named is Evan in here. Okay. But I I see your stuff and I see it's recent, so we're good. Okay.

All right. So by whatever means we will we will find interesting policy examples and get them shared with all of us and we will review those discuss those along with you know anybody's ideas you know things like like I said you know at the risk of being overly repetitious I I heard I heard heard Lucas say he's kind of drafted a possible acceptable use policy. So that's that along with the other examples or things that we we can we can follow up on this topic at our next meeting.

All right. Well, I can paste the link in here if you allow it. We'll get captured email have Dave email. Okay, the manual. Let's see.

Now, Dave, um, if someone wants to write up a proposed something, they should be able to send that to you and you should be able to include it in the packet. Yes. Yes. Although I I've been told that something that someone one something that represents someone's own opinion that you you can't even make it visible to the members ahead of a meeting

I it's something that we're going to discuss. We have to see it and be able to read it before. I think that uh you can distribute it PCC back and in the packet. Um that has to be visible to anybody uh interested in the meeting. They're going to be discussing this proposed policy.

Okay. Yeah. the I' there are different opinions on that and I'm not going to worry about it. We'll just as a practical matter we'll share things as we can. Uh Bob Carol you were going to share something on the screen. Um I can how do I do it? Uh share. Oh okay. So, oh, I think you were looking for chat, right? As opposed to Well, I had the screen image. I was going to upload that, but um

some reason we don't have chat enablement in this. Probably for good reason. I'll just share the snip so that you guys can see, right? So that's that's the Wandra. So that's those are the files. I was going to um paste the link because it's bunch of gobbledygook. So sharing it this way is not going to help you out. I'll just email it.

Actually, I have the email from Evan. Yeah, that's that's I've kept that email from Evan because that's the only way I'm I think I've tried other ways to get into that, but that's the only reliable way I found. Okay. Well, I'll just forward this along to you guys. Oh, it's trying to share still.

Okay, we don't want to do that anymore. Stop share. So hopefully this uh distribution list still works. Yeah, it had Allen in it and it did not have Lucas in it. Oh, or at least the original email, right? Did cuz I just sent it to IT committee. So is that one up to date? Okay, I got it. Okay. Might have just Yeah, I just got it. Okay. So, they've updated that deal.

Cool. All right. So, you guys can try that. See if it works. Well, you could obviously, Amario, this works because you put the stuff. Yeah, I'm in there. Um, so I'm in it. I can look at it. Okay, cool. There we go. That's progress email. Save your email.

Okay. Cool beans. All right. So, we're we're good to go on that for now. We'll uh we'll follow up on that at our next meeting, which is second Wednesday of May. That would be the May 13th. Unless for some reason that date turn outs not to turns out not to work, but for now, we'll assume it will. And if there's nothing more for us tonight on that topic, we've got minutes of our March meeting.

Move we approve them. Second moved and seconded that the March 2026 March 11th I think it was. I I should remember just wrote those up the other day. Anyway, March meeting minutes motion to approve. Any discussion? Hearing none. Mr. Clark I. Mr. Carol. Carol is I. Mr. Remlard I. Mr. Hassinger I.

And Mr. Robin votes I. Motion carried unanimously. Next agenda item I had is correspondence. I don't believe we've received any correspondence. Next agenda item is a possible executive session and we I'm not aware of any topic that needs to be discussed under executive session. So I can move on to adjournment if there might be a motion to adjurnn.

I just thought something back under you can put it under public input. The website has ways to send for people in the town to send information to planning board, select board, sever several of the others on on their web page, on their town web page. We get that for our commitment so that people not not that everyone's rushing to contact us, but why not be open? Why don't we have a contact?

I think that an awful lot don't. Um, but how about if we ask the chair to uh what we can do about that? Consider it ask. So, is it only like volunteer committees that don't get it? Is it only appointed and elected that have ones that they get around to? Okay. So, that's how it works. Well, or ones that ones that make noise. Yeah.

I doubt that there's any rhyme or reason to it. But since the IT committee does have an official email address, it stands to reason that we should have a contact form on our web page. which just generates an email to us, right? I think you can put attachments to that too if you want. Yeah, the planning board sees these members see that sort of thing.

All right, I will I will make a note that that was brought up as public input. And now if there's nothing else. Motion to adjurnn. I second. Moved and seconded that this meeting be adjourned. I'd like to say all those in favor, but I have to call you out by name. Mr. Carol. Carol is I. Clark. I. Mr. Hassinger. I remarin I. And Mr. Robbins votes I. Motion carried unanimously.