City Council - Regular Meeting

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Heavenly Father, you are so good, Lord. We're so grateful to you for all the blessings that you continue to pour upon our city, Lord. Father, we thank you for the privilege that it is to serve our citizens, Father. We pray that your Holy Spirit be with us in this room as we make decisions on behalf of our community, Father. It's in your Son Jesus' holy name I pray. Amen.

For those of you who are coming in late, there are a few seats in the back. I'll entertain a motion to approve today's agenda.

I'll entertain a motion to approve today's agenda.

Second. Motion is second. All those in favor? Aye. Motion passed. Cory is joining us on the phone. He just approved the agenda. Sits and comments? We'll open the meeting for citizen comments. We'll close the meeting for citizen comments.

Okay. Ex parte conflicts of interest declaration.

Any conflicts with the raised meeting that you had conversations with anyone? No, no, no. Corey? No. Okay. Sorry, Rick. It cut out. Okay. I'm good. All right. Figured you were. Okay. Thank you. We'll move along to the consent agenda. I'll make a motion to approve it. Do I have a second? Second. Any seconds? All those in favor, say aye. Aye. Aye. Motion carries 4-0. Non-finance business. We're down to new business. Evans Building Inspection Services. City Manager.

Honorable Mayor and City Council, it's my pleasure to present this first item of new business to you. City is seeking inspection services for the Evans Building project. That's the two 24,000 square foot light industrial flex spaces being built to the east of Casey's. There's only a few firms in our area that do this, and we requested proposals from the two that we're most comfortable working with and that have inspectors available. Garber and JEO, we received a proposal from Garber, an amount not to exceed $66,044, and one from JEO not to exceed $70,060. Important to note, As far as garbage is concerned, a low bid. They typically charge around $1,000 a day. I do not anticipate them being out there for 66 working days on this project. The site utilities, just a small stretch of water and sewer. It's being financed and built privately, but it will be dedicated to the public, which is why we need an inspection on site while it's being put in. this is a little unique compared to how we usually deal with this since it is being again financed and constructed privately typically this would be a cost that's assessed to the temporary notes that we would issue and then the actual cost would be allocated when we permanently finance a project but in this instance it's going to be build in the city and then we'll turn around and send an invoice to the project owner for these costs. So they'll be out there to inspect both the water and sewer utility as well as the storm water and grading. Right now you've probably seen they've built the site paths up but they haven't done the earthwork as far as for the entire site there. And so we'll need someone out there to watch them to make sure that everything is built per plan because eventually that will be dedicated to the public. The road is being financed and built and will remain private. So we will not be inspecting the road with the exception to anything with that that's related to the storm sewer system. The contract from Garver, it's their typical standard contract. We'll have our city's mandatory contractual provisions in there. I have not sent that over to Ryan yet, but he's seen probably 25 copies of this same contract with a couple of names and dollar amounts changed. So I imagine he could probably give it his stamp of approval here pretty quickly. But the cost would be not to exceed $66,044. Again, they're only billing us for their actual time on site. They give us a schedule of what each employee that they have, what they cost per hour, whether it's a survey technician or a field inspector or a civil engineer. And the actual hours for the actual employee that's out there is what will be paid. It's been told to me by my colleagues before that we have never exceeded a contract amount that Garber has provided us for an inspection service. They typically overshoot to be conservative. With that, we would request that the council execute the work order with Gartner for professional inspection services for the Gartner City Center third edition project. Are you glad to take any questions? I think community development and public works and the city attorney could provide assistance as well if needed.

any questions so it's basically an hourly bill the uh 66 is a max total and hopefully it'll come in somewhere would you care to guess the over under under 40 000 because of the weather really more than anything i mean if we're going to get more rain i mean we'll get a little more than weather days and everything else but

In terms of actual cost, it'll probably be under, but I don't know how much. It's hard to say. They're going to charge hourly, like you said, so it depends on how many days they actually commit to that and what actually they're billable hours.

Okay, very good. I do have a quick question. If they do find anything on their inspections that needs addressed, do they work directly with the contractors or do they work through the city for us to address with the contractors?

through the city through the city but obviously we we take these projects at a team approach so everyone comes together okay i was just curious if it was any different because of the way it was being financed than if we were to be doing it no that that should all occur the same okay just just asking thanks no very good corey thank you i'll go ahead and make a motion to approve a contract in a second

The next item is the consideration of payment of special assessments on the Everly Trails property.

As you recall, back in February of 2026 of this year, we went out and purchased some land over in Everly Trails for our Everly Trails Water Well Project. And at the time, we were aware that there would be special assessments on this property and we were kind of under the impression they'd already gone to permanent finance and that we would be billed for those over 20 years and that was just the way we were going to have to pay those. Well, they have not. We received invoices which were included in your packet from the city of Wichita stating that these assessments have not gone on the tax rolls yet and they've invited us if we would like to pay those in advance, now is the time to do that. The total cost of the assessments are broken down as follows, but they total $31,238.92. If we do not pay these, they will be put on the tax roll and we would pay them over a 20-year period with some interest and cost of issuance cost attached to those. I did kind of a back of the napkin cost if we were to do that. Just back of a napkin, I don't know what the city of Wichita gets for interest rates, but I would estimate 4% over 20 years would estimate about $14,723 in extra interest costs on top of that over a 20 year period. So staff is recommending that we just go ahead and pay those special assessments since we have the opportunity to do so and we don't have to account for them for the next 20 years. Financing of the $31,000 will come out of the Water Reserve Fund, and that's where the other components of this project just come out of, and that's where we're keeping those together. Legal consideration, and just to prove this form, there's invoices from the City of Wichita to pay. So if there isn't any questions, staff recommend that we approve the payment of these special assessments.

I think we're sitting in a really good spot, so I'm just going to be able to say, hey, let's pay it off and not take all that extra, you know, those 15K in interest of it.

And then additionally, just the tracking and the time. There's a part of the cost of that, too. Corey, do you have any comments over there? Maybe a chance to weigh in.

Uh, no, no, no comments there.

All right, great.

I'll make an action to approve payment of the special assessments associated with Block A, Block A, by second edition in the amount not to exceed $31,238. Callers in 92-6 can't authorize staff to remit payment to the City of Wichita Debt Management Office for satisfaction of the assessments. Second.

We only made the motion to move to second. All those in favor say aye. Aye. Motion carries 4-0. Thank you. Thank you. Does anybody want to stop and take a break? Let me check the radar real quick, make sure we can... Are any storms going in?

So this is I-3, what's that funnel plat introduction? So you guys kind of have a general understanding of what this is, but feel free to interrupt me at any time. In the past, more recently, there have been instances where a replat or plat of existing land is underway, and that replat or fold plat is for a small amount of land, such that requiring a preliminary plat would not be necessary or be the most beneficial. to help with the decision-making process. However, the City of Southern's regulations require that a new plat or re-plat requires a preliminary plat, followed by the final plat, regardless of size of the project. City staff is asking that the City Council consider approving the introduction of a one-step final plat process that would allow developers to submit a final plat without the preliminary plat. The Planning Commission approved the changes on May 11th, 5-0. Final consideration must be before the City Council. So we would say that a government that has 10 acres and less than five lots of gates considered qualified. So those are the two qualifiers to say that you can do a one-step final plat and not have a program plat submitted. The question came up before about, are all the same requirements for the flat still in effect if it's a one-step final plan? The answer is yes, they'd still need to do a stormwater engineering plan, they'd still need to go through the whole process of having a MILR, have the mayor sign it, have the chair sign it, all the same processes, have the attorney sign it as a regular condition. It's just a preliminary plan will not be necessary on that process. I just have one question. In the packet, just for clarification purposes, in the packet it says that development would have less than 10 lots.

Is it just 5 or 10? That's 85.

OK. Yeah, I switched it to 5, and then it got updated to 5, apparently. But I switched it out to 5. I wasn't going to do 10 bots. It was really when I got 5 it made a little bit more sense, just because sometimes, as soon as you start going around 10 bots, There is a question about storm water comes out more frequently than you kind of want to see the contours, which are on primary flats and not on final flats. At that point, I kind of triggered it, so I didn't change my mind. That sounds great. That's the only question I had.

Good question. Any other questions?

No, nothing.

I'm good. You're good, Corey. Very good.

I'll make a recommendation that we waive the reading of the ordinance. Do we have to do this one at a time?

Yes, two-step advance.

Okay.

Second. Okay. Members make a motion, a man of seconds, waive the reading of the ordinance. I can't even talk. All those in favor say aye. Aye. Aye. That motion carries 4-0. Step 2.

I make a motion to approve the ordinance adding the one-step final plot to the subdivision regulations. Second.

Okay, moved and seconded. Roll call.

Councilmember Durr? Yes. Councilmember White? Yes. Mayor Lee?

Yes.

Councilmember Leonard?

Yes.

Form is 1047.

1047. And that passes 4-0. Thank you very much. I see an attorney. Good afternoon. Good afternoon.

So I am presenting to you an ordinance to perform some code cleanup. We have been looking through the code, identifying some sections that are inconsistent with some of the charter ordinances that we've adopted here over the last three or four years. It really isn't that big of a deal on a day-to-day basis because the charter ordinances are always governed. over the code, but still it's good practice to clean up the code and make sure that it's consistent with our independent legal obligations. So, in connection with that, This will bring the code into compliance with both charter ordinances 15 and 21. 15 was the charter ordinance that was adopted here a few years ago that delineated the roles and responsibilities of the governing body vis-a-vis the city administrator. We also adopted chart ordinance 21 here recently that changed the city administrator's title to city manager and also provided some further clarification with regard to job duties. Section 6104, we cleaned that up to be consistent with the charter ordinances just with regard to the commencement date of new council members' terms, particularly when that first Monday may fall on a holiday or when City Hall is closed. Section 1-11, right now that section includes a really, a very rigid outline of exactly what topics are to be covered in city council meetings and in what order. None of that's actually required by the Open Meetings Act or any other state law, and it seems awfully rigid to me. Certainly it's good practice to cover a lot of those topics in council meetings, but how this group decides to conduct its meetings and in what order, generally I think should be up to you all. So we provided some additional flexibility there. We cleaned up the code to change all of the references from city administrator to city manager to confirm that title change. We also addressed some of the employee and personnel responsibilities just to bring those to be consistent with actual day-to-day practices. Same with regard to removal. With regard to all city employees and officers besides myself, the city attorney, and the municipal court judge, the city manager has ultimate responsibility for hiring and firing. Myself and the municipal court judge, we report directly to you, although obviously we work on a day-to-day basis with the city manager. Same, just cleaned up city manager responsibilities, city clerk responsibilities, just to bring those consistent with how things are actually operating on a day-to-day basis in the current structure of the administration. So, there is a small publication fee and legal considerations. I drafted it as a print form. So, it is recommended that the council move to, first, waive the removal of the ordinance, it's a moist vote, and then, two, to adopt the ordinance which is included in the council agenda. And that is a moist vote. Any questions? Pretty boring stuff.

If you're listening, go back there so we can change anything. Got it all covered?

I think so. There's still more to come. Some cities recodify every three to five years. Some do it as they have time. Some do it as they go. So there's still more, but we're trying to get some of the stuff from our charter ordinances. We want that to be reflected in code because when people, a common citizen or a staff member or a council member, are going to see what is the rule on this. they're gonna Google search it and go onto the city code. They may not know how to go find a charter ordinance. So this is really the resource. Even our city attorneys probably go to this area and if something doesn't jive, they may have to go find the actual ordinance. this is important to get correct and up to date. There are other areas where there's still weird stuff that needs to get fixed, but we're trying to get the more pressing stuff as we can.

The city put always a work in progress. We periodically review it intentionally just to see if there's anything that jumps out that needs to be updated or corrected. Sometimes you run across sections just because something has come up and you haven't looked at it before or haven't looked at it recently and that triggers the need to amend or modify the code. So it's a work in progress.

I'm guessing with how quickly we're growing we're going to see a lot more of this too.

I'll make a motion to waive the reading of the ordinance.

Second.

We'll let Cory take the second on that. All those in favor say aye.

Aye. 4-0 that's our passes.

to make a motion to that the city council move to adopt the ordinance attached to may 7 a man has made a motion i'll make a second no call brother council member yes council member white yes mayor lee yes council member leonard yes

248 passes 4-0 thank you thank you appreciate it i'm number five city manager again do you remember when we passed ordinance number 1000 it only seems like it was a couple weeks ago and now we're at 1050. so we we do a lot of stuff here yeah

This next item, Honorable Mayor and City Council, this has to do with the Kansas gas utility extension to our new public works facility. So you guys know we've got a new public works building that's being built out there. There's some really cool stuff being done out there today. They're getting the side walls put up. Must have the slab down already if they're doing that. So now that things are going vertical, you can really see some progress happening, which is exciting. We've got to have natural gas service out there. It's got to be extended to the side as part of the project. We had a contract to have Kansas Gas put a little over 1,000 lineal feet of the pipe to the facility. This will serve both the public works facility and the future police station. So obviously, the city of God is the applicant. We kicked it back to them the first time to get the city's mandatory contractual provisions put in there. They were cool with that. You may remember a few months ago I told you we found a way to save $50,000 on the project and that was because first they were going to charge us for this and then we were able to work with them on giving it to us free because we're going to be purchasing a lot of natural gas to provide climate control for these two future facilities. So long as there's not some kind of extraordinary conflict when they begin extending the pipe and assuming that we exceed 12,600 MCF within seven years, the service will be free. We talked with the mechanical engineers at And they shared with us that there should be any issue with exceeding that 12,600 MCF, especially when the police station comes online, hopefully sometime at the end of the decade. So pretty exciting stuff. If we do have a shortfall on that 12,600, $3.95 per MCF would be reimbursed back to them for the delta. While I think it's very unlikely probably to be on the hook for a couple thousand bucks or something if we got to that point. I just don't see it being an issue based on Cutton's advice. So financial just says shared legal consideration to prove this to form and our recommendation is that you approve the contract.

Any questions? It's always nice to save money without spending money.

It's something we need, so. I make a motion to approve the agreement with Canvas Gas Attachment Exhibit A.

You always make a motion. Second? Second. You have a second. So all those in favor say aye. Aye. Motion carries 4-0. Thank you, sir. Since you're up,

Yes, very brief. Just wanted to mention that we were able to confirm with Wichita Area Builders Association that their president and CEO along with a couple of local builders will be here on June 15th to have a two-way dialogue with the council about the R2 zoning district design standards that council and planning commission and staff have been working on for the last several months. So the plan there is hopefully we'll have a great conversation with them on the 15th that you guys want to make some adjustments for the margins based on the commentary you received from them. We could do that between the 15th meeting and the fourth Tuesday meeting of June. and potentially adopt these on the fourth Tuesday council meeting. That way we can kind of set the table for the folks who are interested in investing in Goddard, they understand what the playing field is with that, and kind of move on from this item. And, you know, a lot of continual dialogue is going forth in the comprehensive planning process as to how these types of things might integrate into our one single family, other zoning districts, and really just our land use planning as a whole. So there's lots going on in that realm, and we're really excited about it. And I'm grateful for your time and patience as we continue to work through that. That's all I have. Thank you. Very good.

Thank you.

Corey, I'm going to go through your governing body comments. Do you have anything you'd like to say long distance?

uh i just got a couple comments from since we didn't get a chance at the last meeting with the weather uh i wanted to say on behalf of the school district thanks to them for coming and giving an update if they're listening because we appreciated the time they took to give us the update they gave us i felt like it was really beneficial to hear and then uh i believe it was linda on citizen comments had some comments she made that i think reflects what we're trying to do in the comp plan so there's a lot to come with that dates are being set for some public engagement and I just look forward to hearing from the public and just setting that vision for the future of Goddard so that's all I got thank you I want to echo that and also just thank the planning commission for taking all their extra time with us and

Just hoping that Krista is enjoying her vacation as she is not here today. She's off traveling the world, so we hope she's enjoying that.

I just wanted to recognize two of our young Goddard citizens. In case you didn't see it in the papers and social media, two of our local residents who are going into fifth grade, I think this year, Melody and Kaylee, who are both members of the Society of Child Entrepreneurs, were selected to participate in a national youth leadership council summer peacemaking cohort. Aw, how do you say that? So in that, they will work together with other communities throughout the nation to promote meaningful action on hunger. And so pretty awesome. So their efforts are in an overall bigger effort to honor the 25th anniversary of September 11 by engaging communities. So I think that's pretty exciting that they were selected among many, many young people within our nation to do that. So they've been working hard on it throughout the summer already, even though it's just been a couple weeks. So congratulations to them, and I know that you'll do great things out there.

amazing very good um you don't have a lot to say that could be a surprise to some people mr mayor yeah i'm sorry to interrupt you i know you had a concluding comment that i wanted to say something before you shared that um the comp plan the consultants will be here at the next main street market engaging with our community i'm really hopeful to have some marketing material from them early this week. With our deputy city manager being out and kind of being a project lead, Mike and Danny and I are going to do everything we can to get the public informed that that opportunity, the first opportunity for them to engage on this is going to be at that Main Street Market here in a couple of weeks.

Is that flag day?

Yes. And the Lions Club has something really cool going on that day as well. So I mean, I'm hoping we get a pretty big turnout for that.

Yeah, so they'll be out asking questions to our community, gathering their feedback, and we'll incorporate that into the info for the comp plan. So sorry to interrupt. No, that's fine. I just wanted to mention that to you.

As a good reminder, I need to check the inside of my wedding band because I think that's our anniversary.

Smart.

Don't want to miss that either. Smart. Yeah, she ain't very good at all. She is. I guess we've concluded in 30 minutes. That might be a record. I just wanted to say publicly that today is our CFO's birthday. I need a pan and cameras. happy birthday Brooke and we're going to adjourn and have some cake and ice cream so if you're in the earshot of city hall come in and wish Brooke happy birthday and have a slice of cake I make a motion that we adjourn and let them eat cake all those in favor say aye aye happy birthday Brooke