City Council - Regular Meeting

meeting to order this evening. We have Eric Douglas, pastor of Deacon Community Church, and he'll lead us in a pledge of allegiance and invocation. Would you please join me in saying the pledge of allegiance? I pledge to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Would you please join me in prayer? Father God, um thank you that you are a good God and I I thank you for each person here. Um those that serve our community um are really servants of you. The Bible says you have instituted government for the good of the people. And so we just pray your blessing on each person here. Pray for wisdom. Pray for protection. pray for grace that each of them need in the different roles and different areas that they oversee. And we thank you for them for being willing to serve our community. We pray that their service, the decisions they make here tonight, the um conversations that will be had that there would be unity, that it would be for the good and flourishing of God. And may it be for your glory. Bless them in Jesus name we pray. Amen.

Next item. I'll make a motion to approve tonight's agenda. Do I have a second? I second. The second. All those in favor say I. I. Naomi. She's probably on mute.

Hi. passes 4 zero. Um Naomi Leonard is uh obviously not with us, but she's here on the phone tonight. Uh and uh Corey Dur is out of the country, so he's not available. So this is the tag team of four that's running the meeting tonight. So that's an explanation of that. U citizen comments, three minutes. And our first our first guest is Hello, Mr. Mayor and City Council, Penn City Council members. My name is Melody Ellis and I'm here to ask for a new crosswalk across Main Street at 1 Street. Right now, kids who walk from Discovery Intermediate to the library or guard hub have a problem. After school, the car rider line doesn't end until around 13. That's when a lot of kids are walking, but there is no safe crosswalk for us to use. The crosswalk and traffic at the near park get too busy causing backups. The library is only about 10 minute walk from Discovery and the hub and community center are right there too. These are places kids could learn, read, play, and be part of the community. But without a crosswalk, crossing Main Street feels unsafe, especially when cars are going to school and drivers may not be watching for kids. A crosswalk at Main Street and First would help kids cross safely after school. It would help families feel more comfortable letting their kids walk, and it would make it easier for kids to get places that help us learn and grow. Kids should be able to walk safely in their community. We shouldn't have to choose between safety, independence, and getting home. Thank you for listening and keeping helping keep each other safe.

Thank you so much. Thank you.

Okay.

Anybody want to follow that? Where's my step stool? I'm Linda Gman. I live at 2011 North Pine and uh I have to second that what she just said. Um we need sidewalks for our kids. Ever since I've lived here, they have not had sidewalks from from uh Walnut to Main Street and my kids, they survived, but and from CVS, too. And but uh you know, they have wonderful crosswalks there. They make sure the kids get across the street, but then you're on your own. Good luck. Get home. I wanted to get home, too. I wanted to go safely. So, um I definitely am a proponent of that. Um but the reason I actually wanted to come and talk to you was that uh as a senior in the daughter community, um I I spent a fair amount of time, would you say fair amount of time at the center? Not like Karen Keatley does, but fair amount of time there. And uh last couple weeks when I've been helping tear down for the end of the week, um I've been sweeping the floor. And uh as I was doing that, I noticed our um sideboards down there and our ducks and some other areas that are dirty. And I don't know if we have a plan for cleaning

inside. Uh I know the floor could use a good washing too. Um so I just want to bring that and and propose maybe when we have our uh daughter's neighbors united, but maybe a group could come in because it's going to be on the floor reaching up high things like that. things that seniors kind of put for the youngers to do. Um, that's what's going to entail to include that as a project and have a spring cleaning of the building because like I say, the dust and dirt is starting to build up and it's not that. So, thank you. Okay. Anyone else this evening? If not, we'll go ahead and close to some comments. This time, I'd like to give the council an opportunity to declare any conflicts of communication that might influence our ability to uh consider tonight's agenda items partially. I'll do on that. So, easy peasy. Next item is appointments. Um, I know our city administrator was going to be here this evening, but he's ill. Uh, the flu is going around. Um, so just for the record, I would just like to say let people know that we have a small mayor council form of government. The mayor and the vice mayor are chosen by the council every two years and uh

serve the pleasure of the council. So and can be removed by an officer's majority vote of the council. So, this is our form of government and uh we're at that point where it's time to nominate a new mayor or nominate a mayor and a vice mayor. So, four of us are here. Cory's in Japan. They can't call us, but uh I'll open the floor for nominations. Make a nomination for George B for mayor. I second. We have a motion to second on the floor. All those in favor? I agree. I agree. So, all those in favor say I. I. I.

I. I'll vote for myself. Motion passes for the zero. I'd like to make a motion to um nominate Christa as vice mayor. I second that. All those in favor say I. I. I. I. Motion carries 40. Congratulations, new vice mayor. Thank you. We'll keep going. We've got a big agenda here. Let's see. Consent agenda item G. Hope everybody's had a chance to look at those items. I'll move to approve the consent agenda. Have a second.

I second that. I'm in the second. All those in favor say I. I. I. Motion carries 4 Z. Thank you. Okay, new business.

Good evening, mayor and council. Uh, I'm just here to introduce our next speaker. So, we have with us uh a man who needs no introduction, but I'll introduce him anyway. Uh, Randy Rayard is serves on the Central County Emergency Communications Advisory Board and is here to provide the council with an update. So, with that, I will turn it over to Randy. Thank you. Good evening, mayor and vice mayor. Congratulations. Um, is this queued up?

Okay. Uh, going to try to summarize about 19 months of activity here in as short a period as I can. Um, the emergency communications advisory board meets bimonthly. uh and these are the meetings that that I've personally attended uh our inperson attended uh and then the others uh we had the opportunity to attend by conference call uh it's a very good group uh led by Amora Fushet who is the uh assistant pardon me assistant

well she's the she's the uh I can't remember the name the title I'm sorry she runs the dispatch Yeah. First of communication.

Yeah. Um we started out back when this uh began with a tour of the facilities by the entire group and then individuals that are on the committee were given the opportunity to do a quote unquote ride along. We sat with uh dispatchers uh all three disciplines of dispatchers uh call takers, police, fire uh and EMS uh and then they took feedback from all of us and I think it was uh very wellreceived. A lot of the comments that were made by those of us that sat along have have been taken into consideration. Uh, one of the things that we noticed pretty much immediately was staffing. Uh, they've since then improved it significantly, but the big issue they have is with talent acquisition. Specifically, they they get specifically interested people that say, "Hey, I want to be a police dispatcher or I want to be emergency uh communications dispatcher." uh and they bring those people in uh if they're qualified and they also do some really good recruiting efforts. They have changed over from a generalized dispatcher where each position does everything to becoming more uh discipline specific. So they have people that are doing EMS, they're doing fire, they're doing law enforcement. Um, and that's based primarily on the initial call taker gets the message and then forwards it to the appropriate uh group as much as possible. We've talked about their budget and reviewed that with them uh both personnel, salaries, etc. and the equipment. One of the first things that

was noticed by pretty much all of the uh committee members or board members was that they all wear two headsets. They have to put one on one side and then they have to put one on the other side. And that is a battle. I I found it extremely annoying. I'm told they get used to it, but there are better ways to do it and they're looking into how to do that because they have a telephone headset and a radio headset. So, they're looking at ways to do that, even if it's just splitting it. So, they have a couple of different pushto talk buttons, but that was a real interesting discovery. Um, we had looked at their computer aated dispatch system, which they just went to a new one two years ago, I believe it was roughly. Um, and talked about the software and the customization of it. And having worked around uh law enforcement, well, public safety dispatch uh over my history, I'm really impressed with the system they have. It does a really good job. And I was used to the old motor, well, it's not old, but I was used to the Motorola system. The one they have, I think, is is very good. I think they've done a really good job with it. They also brought on a workforce specialist in the last year uh year and a half that is responsible for talent acquisition, new hire training and retention and retention is one of the big issues that they have because that is a tough job. Uh there is a lot of pressure on dispatchers. I know uh one of my ride alongs I saw a dispatcher just fall apart because they were on a heart-wrenching call and they're doing a really good job by the way of getting them mental assistance but it gets real interesting in there at times. They uh we also discussed at great

length uh special event staffing specifically for New Year's Eve and Independence Day. Those are two of the biggest uh events or days that they have as as far as impact on the dispatch center. Um New Year's Eve because of all the parters and by the way St. Patrick's Day, Memorial Day, Labor Day, what others are big ones for law enforcement? That's probably the big four. Um, the other thing they worked really hard on is coming up with a non-emergency number. And I think you've seen that publicized several times now for fireworks complaints. They're considering a separate non-emergency number to be active all the time, possibly even a three-digit number. And that's something that's being regarded. Uh and then there's other demand events like they bring on extra people for the uh activities downtown. They bring on extra people for the county fair. Uh they try to staff up and that's a challenge for uh for the team. One of the things about the non-emergency number is there's a definite need for it because everybody calls 911 and then that gets hammered for things that aren't necessarily uh urgent. Uh so they have that they're looking at staffing. They're trying to figure out some way to crossrain some people uh for those non-emergent issues and they're trying to come up with the right roles. And this is something that the committee is is actually looking at right now. um they're making good progress and they're looking at trying to do that with uh using some of the the uh experiences of other areas. One of the things about this though is a technical consideration. Do we do a three-digit number? Do we publish? Right now they

just publish a a standard phone a standard phone number. It's not the dispatch number, but there's some technical considerations there as to once that call comes in, then how do they refer it to the right place. So, there's there's a bunch of stuff that's going on with that. We also spend a great deal of time uh looking at the Jensen news report. Uh some of you may remember there was a an unfortunate fatality uh for which the dispatchers took a lot of heat or the whole department took a lot of heat. The Jinsen Hughes report did a really good job of covering the facts and timeline of the event and the results and uh I don't remember. I think the report was somewhere around 200 pages. It was it was interesting to read. Um, and there was a number of recommendations that came out from that and I just after proofreading this four times, I just now see typo. Um, some of the recommendations though, we're giving dispatchers the ability to monitor the attack channels or at least to have when there is a very active event, have somebody monitoring the TA channels because one of the problems was the TAC channels weren't being monitored. And for those of you that don't know, the tech channels are like the onseen channels that they use uh that aren't necessarily broadcast all over the city. It's kind of a localized uh channel and without the ability to monitor that, their situational awareness isn't necessarily very good. Um, another recommendation was to have instant recall of recordings. And I believe that's already being implemented in the in the CAD system where if somebody's on a call or a call is in there, it will uh record and give them the ability to do

an instant replay by just hitting a button of the last 15, 30, 45 seconds or even a minute of the call in case they missed something. Uh the Jensen News report recommended some staffing changes which they've already worked on and it also recommended uh standards for upgrading to a second alarm. One of the uh complaints about this particular event was it took a long time for a second alarm to be declared. Uh, and that's up to certainly up to the fire department, but also when things come up to a a particular level, they'd like to be able to just automatically declare that war declared that second dispatch. And then there was a thorough review of their operations meeting. We spent probably three meetings covering this. The other thing that's a big emphasis for them is public interaction. Uh it's amazing how many people don't understand the appropriate use of the 911 system, the emergency dispatch, calling in emergency dispatch. Um there's also recruiting going on and that's also part of the public interaction. They've been having a citizen fire academy which it seems odd that the emergency communications people would be involved in that but the citizen fire academy does tend to attract a lot of interested people. And then there's a big emphasis and this was just from the last meeting that we had in uh December on uh information distribution getting the word out to how to call 911. There's a lot of places that have difficulty like if they've got an internal phone system, they may have to dial 0911 or 9911 or whatever. So, one

of the recommendations has been to have a placard by every phone that's available to the public and even on the desks. uh to also have placards by the AEDs, the first aid kits, pretty much any place somebody might need urgently need to contact 911, but in a panic might not know how to, especially places where it's unique in how you do it. And then there's all kinds of ongoing activity, uh meetings, recommendations, and reviews that uh that we're doing. and that's what I've been involved in for the last 18 months. It's been a real pleasure to do it. It's been very eye openening and very rewarding and I appreciate the opportunity to do that on behalf of Goddard and our level of cities. Um, and we're continuing to make observations. Thank you for your time,

Randy. Thank you for serving us. Yes, sir. In that class. We appreciate the update and uh like we talked about a little earlier, maybe you come back the end of March and give us an update on cert training, all that good things. Can I do a plug for that? Yeah, we're going to be doing CIR training the third week of June here in Gddard and I'll come back and explain that and do the signups and stuff or tell you about the signups. All right. Thank you so much. Thank you. Okay, next item. See if it'll work here. Fourth quarterly. Yep. They are ready. All righty.

Before I get started, you might have noticed the new new things at our table tonight. And I know we talked a great extent about her last week or our last meeting and the work that she's been doing. um with our waist tire grant. But I wanted to officially recognize Stephanie Guy, our um utility billing clerk. She's here tonight kind of shadowing Lori as Lori is approaching her fastly approaching her retirement date um to kind of do some shadowing. So I wanted you to meet Stephanie. Stephanie, I'm sorry I did not prep you for this. Um but anyway, that's Stephanie and she she got our waist hard grant sent off and submitted. So Well, thank you for all you're doing already.

All right, so fourth quarter financial report. It's my pleasure to bring you this report. Um we we are looking good as team Goddard. I feel um most almost all of our um projections, our expectations were met in 2025, even maybe setting a little better than we expected to be. So we'll start going through this. Um this is the same as I say every time that I present this. This is the same format that we do every time just to keep it consistent, transparent. Um very easy to read and everybody starts learning it as we go along. I have added in a couple new things just to make it a little bit better hopefully. Um I think the mayor had some ideas for me to change some things up so we did that. But um you will notice in this report um the enterprise fund performance. It's in the new presentation this time around. Um I I've extended out um some of that analysis. Our debt summary will show um a giant jump this quarter due to the $40 million of debt that we took on in fourth quarter which we will explain. And in the fund balance compliance review, um I've also included a budgeted versus year-end comparison to kind of show you where we landed um as we did our projections for the budget back last fall to see where we landed. Um, so starting off with our general fund, we'll review the general fund revenues, the top five revenue sources, our general fund expenditures, the top five expenditure categories, budget authority, year-to- date status, and year-over-year comparison. That was a little funny here. Um, so, um, starting off, um, our general fund

looked really good. Um everything really um met expectations as our as our percentage of revenue as a budget. Um just that kind of off a little bit. Um everything alcohol taxes was was performing very good at 276%. Everything all of our all of our tax revenues um our franchise taxes were over the threshold. Property taxes was actually 97.95% sitting at 2.5 million. Um building permits was just a little under budget. Um we we came in at 92.57% of what we expected to bring in. And um just just to talk about some of the lower performing um revenue sources, our court and police income, it was only at 40% of what we actually budgeted, but I think it was set kind of high um when it was set. And we've kind of determined that that isn't going to be maybe what we expect it to be going forward just due to um new staffing, understaffed police department, and a lot of our officers are in training. So that that was really truly to be expected. Um our interest income was actually at 165% of budgeted expectations but in my report it shows that it's down 57% um based on prior year but if you recall we had reallocated the way that we do interest. So in 2024 it was different than what I did in 2025s, but overall interest as a whole city was up 57%. Um our pool income was actually down just a little bit too. Um it it came in at 95% of expectations. As a reminder, our miscellaneous income is generated by administrative fees,

firework permits, merchant fees, free funds, and a slew of other services that we provide. But we brought in approximately $520,000 for a developer admin cost um fees that we charge to developers for our our projects. We split that into half. Half went into the general fund and half went into debt service funds. So that's why that that is performing really well. Um, our top five revenue sources are property taxes at 2.5 million, sales tax came in at 1.9. Um, comp use tax is at 644,000 followed by franchise at 501 and miscellaneous income at 379,000. So really pretty much everything. The revenues, they're they're pretty much hitting right where we want them to be. Um, like I said with the court and police revenue, we expected that. We talked about that during budget season. So, it's really nothing to be alarmed. Talking about the general fund expenditures, um, everything looked really good. Every category almost hit the mark at a at a under 100% of of their authority. Um I do want to mention that the mayor and council um department it did hit at 115% of their budgeted expenditures but just letting you know that there were council retreat in January and council orientation in December. Typically that December would have hit in January and it would have all balanced out. So um that's kind of why that hit hit that way. Um, law enforcement was at 94%. Um, pool, it was actually sitting at 81.61%. And so it it really did pretty well on expenditures. If we were to net those

two, the revenue and the expenses, we are looking at an $80,000 loss for the pool. I always like to highlight that. That's just a ad amenity that we that we expect to be that way. revenues were down just a tad bit for pool. Um I should have mentioned, but that's seasonal. Um there was a lot of rain. It was a lot cooler this summer. That's just kind of kind of the way it goes. Um the capital outlay discretionary line item, um we spent around $466,000. That is up 74% from 2024 at 267,000. I wanted to remind you that that category also holds a portion of our five and five street allocation. Um, budget magic and the way that we played and paid for the five and five street program. Portion of it had to come out of the general fund. A portion of it comes out of capital improvement fund. A portion of it came out of street fund. So 2026 it'll all come out of the street fund. It's been reorganized that way. A couple other items that came in to that category also was our clear gov um software that we had purchased. Other consulting fees and some costs came in from 2024 pay in 2025 for our signages that we've been putting for. Um we were able to make transfers at 100%. Um we had plenty of budget authority to do so. Um, just as a reminder, if if our budget categories are running high and we have to stay under budget authority, we would cut transfers. That's kind of where it would land. I feel like since we're able to make transfers, that shows we were we were operating efficiently and everything went as planned. So, any questions? These slides I I guess I loaded them kind of funny, so they don't really show up very well here, but you do have it in your packet in the format there. Any questions so far?

Um top five expenditure categories, court and police, that's no surprise. Um administration is number two, followed by our capital outlay discretionary capital outlay. Um code enforcement and planning and moving along to our special revenue and enterprise funds. Um these are all of our different um sources of our funds with revenue sources that are just kind of outside um they have special reasons that they receive revenue. So our special highway fund receives gas tax and transfers in debt service is a mill levy new issuances and transfers in our library is a mill levy revenue course. Um special parks and recreation is transfers and I should have written in there. Um it also has the um community impact fees going into that fund. The tourism promotion fund has our transit guest tax general fund re um support and then newly now um is our programming fees coming into that department as well. The CD Tangana is a special sales tax that comes in and out. Um the TVD Goddard Galleria is a special sales tax that we are collecting um and holding at this time. And then something new that just started is the TDD Tangana special sales tax. Um, and again, we're holding on to that cash as it comes in. Then we have our water, sewer, and storm water funds. Um, everything in these categories looked really well, too. Um, just a couple of things to highlight. Um, if you were looking at the debt service fund and you saw that we only spent 14.9% of our budget authority, it was set really high. I'm I'm not real sure

um in 2025 why why it was set that high, but it's been um changed in 2026 to be towards actual expenditures. I believe that we were there was a methodology of maybe we put a lot of our we don't know what kind of debt we're going to bring in and and so it was kind of bumped up and kind of improved a bit I want to say but it's been cleaned out and we kind of been kind of mapped out just maybe just a little bit better for for this go around. Um library brought in exactly what we expected it to and again transferred right back out to them. Tourism and promotion was up 309% from last year. Um I mean they brought in 309% of our budgeted um expectations. Um 77,000 was what what was um brought in in the tourism fund. And I just want to highlight that about 24,000 of that was our transient guest tax and $46,000 of that was um the programs that we held. um Main Street Market, um Fall Fest, all of that other stuff. So, that was kind of our learning year, and I think Danny's going to talk about that in a bit, but that was our learning year of just kind of trying to map out how that fund's going to work out. But, so far so good, and it looked like it it did really well. Water fund looks really good. Um we'll talk about that in a second in detail. Um we were actually over 100% of expectations at 109 and really um sewer fund we were right on the money 99.7% of budget expectations there. So that looks really good and our storm water fund is also looking really good. Um any questions on the revenue of our special revenue fund yet?

All right, moving on to expenditures. Um, we were under budget on every single one of these line items as well. Um, I'm trying to see if there's anything we really want to highlight. Um, our water, when you look at the water utility, sewer utility funds, it's showing that we only spent 69.84% 84% here and 62.57 in the sewer fund. I just want you to know that that is before transfer. So if we were to factor in our transfers to that dollar amount, we would probably be closer to 95 to 98%. So those funds run right up next to the line. Um we're always watching those at year end just to see if we can make those year-end transfers and we were able to do so. Okay. So, moving on to um the enterprise fund performance. This is the um analysis that I told you that I expanded on um just to make it as I was working through it and the last time you guys saw this, it was really pretty simplified and then my mind started working double time and I thought this this isn't making any sense because it's getting to be so spread out amongst different things. So we've got the water fund, we have the water reserve fund, we have the capital improvement fund, and now we've got temp notes that are funding these different projects as well. So it was kind of hard to say the what, you know, putting all this together where it made sense. So I did some research and I put this in a presentation that would be acceptable to Gazsby and GFOA. Those are accounting standards and boards that that would would make this be more in alignment. And so what it does is it takes into consideration all of those things in the proper categories and puts them where they need to go. So if we start looking at our water utility fund, um you can see our operating revenues were at 1.8. Our operating expenses were about

1,25,000 leaving us with a net operating income of 789,000. So that looks really good. And then we had some additional revenues that came in through um the water reserve fund. So those those items included interest um actually we had interest in the water fund and the water reserve fund and then we had equity fees that are also coming into the water reserve fund. So we add those those in. Then we transfer we do our transfers out. out. So, we have some debt service, some water reserve fund, a debt service fund, water reserve fund, and the equipment reserve fund of 400,000 actually left us with $548,000 ahead in the water fund. So, that that is truly exceptional. That is something that's going to make a big difference into our future when we start making um transfers and such into back into the water reserve fund for debt service on some of the big projects that we have coming up into the future. Um talking talking about our fund balance and our net position. Um our water fund balance is set at 1.2. Our water reserve fund was set at 274,000 with a with a total of 1.5 million. that is significantly up. Um that that's really really pretty good. We had some capital outlay um where we did you know different different projects um out of the water reserve fund we spent 119,000 capital outlay out of the capital improvement fund we spent 541,000 and then tent note projects we spent 229,000 those temp note projects just to remind you are our SCADA project that we are currently working on that we have temp notes out for our water looping and um public works facilities So if we start looking at our key financial performance indicators, um,

every single one of these are in the excellent category. Our operating ratio is at 56.51%. Um, net income as a percentage of operating revenue is at 43.49. Our days of cash on hand are 5.49 and our debt service coverage is 7.26. So banker, what do you think of those metrics? does look real. I think the big thing is is we're positioned right now to be able to pay for these three big projects, which includes the park, our public works facility, and the water looping, uh, without in two or three years having to increase property tax.

Yeah.

And, um, that's a significant accomplishment because we're talking about 14 or 15 million. So with the projections that we've done, this is only really it's sustained by the growth in valuation every year of the new building. Our valuation increased about 10 million this year. And that increase in valuation nets us this $350 to $400,000 increase in property tax without raising the melody. The other thing is you look at the sales tax revenues as the community grows, the amount of revenue generator or one sex sales taxes continue to increase the the funds as well. Those are all needed to help us to the point when these things projects get finished and we go to pay for them, we'll have the money to pay for them without raising property tax. Uh so I think uh the projections that we have there's there's we've got some safety valves and things that we can do if if things flatten out and the growth slows down. But the important thing is is that we're we're monitoring those things and we have a budget that as these numbers continue to roll forward gives us more certainty that uh we can take on the debt and not increase property tax. Yeah,

that's I think the or even even rates. I mean, yeah. Right. Right. Or I mean I have to increase water rates. Leave leave the nobody where it is. And that's you know all dependent on another two or three years of growing.

Okay. Siri utility fund um is the same. I I won't go through all of these again, but again, these are all looking really good. And at the end of the day, our change in net position was a 133 450. Um and all of our key metrics are actually really good, too. So again, days of cash on hand 695 and debt service coverage of 5.5. I mean those are excellent um excellent to have as your performance indicators on those I don't want to steal everybody's even here I move on um capital improvement fund and project fund is where you can see a major increase from quarter quarter four this shows that we took on our debt um an additional 40 million for actually was about half and half, half developer projects, half city at large projects. So that's why that jumped up so and we can show you the breakdown of boy um what what these are what these are made out of. So you can see um our balances here um for 1231 all of the developer projects and our total debt or our total project balance actually is 55 55 million200,12 55.2 million. I'm just going to say it that way. I'm getting tired. Um, city projects though is 21 million and you can see what makes up that 21 million. Our capital improvement fund is holding 1.6 right now. Um, and then we have a a slew of other projects there. Our 2025 onet fund. Um, our water looping project is 6.9. Public works is 5.6. And the north park project has 6.7.

reserve fund balances. These are pretty simple. Um, honestly, they ended higher than they did in the beginning of quarter 1. They've all gone up. So, um, we've used utilized them, but they've also had revenues in there. There's community impact fees that are going in there. um having equity fees, excuse me, equity fees are going into there and also interest income is helping some of those grow in addition to some transfers from the other funds kind of make those grow.

Just one quick comment on those city project funds, those numbers and balances, the actual expense and what we hope to actually put out on debt will be significantly lower than that. Uh the North Park is in there at six over six and a half million. We've already uh have uh donations of 1.2 million. Uh there's some other things that will hopefully roll into that so that the actual indebtedness after these temporary notes have paid off will be significantly lower than what's listed there. So

yes, and on the water looping public works facility in the North Park project, it also these balances also are holding capitalized interest in there right now too. So the total project cost won't be that. That's just that's the total at the end of the day. Um, if we were to spend every single dime of what we have in there, we we we won't. Um just a real quick rundown on our equipment reserves, kind of where dollars were spent. And this really hasn't changed a whole lot um since the other quarters, but um city hall computer equipment, public um police department of vehicle um and public works and computer equipment safety equipment and vehicle outfitting. I don't know what that $95 is, but Okay, so our debt summary moving along. Um you can see as of 1231 2025 our total debt as a city is 105 million. Um 29% of that is city projects which is about 30.2 million. Um special assessment projects which have already been on the they're on the tax rolls right now that are being paid for by special assessments. is at 28.7 million and the developer projects that we have out right now in temp notes sit at about 51.1 million. So out of that 105 million 30.2 of that is really city projects that you know we we've initiated. Any questions on that treasury update? Um everything's looking really good. Um, we are setting a total cash and investments at 66.1 million right now. Um, again, we're holding on to a lot of project tip note cash at this time. Um, our interest right now, we we've earned 1.5 million in interest.

Um, that is up 57.07% from last year, but our, you know, we've almost doubled what we're holding in the bank right now. I do want to make note that um, First National Bank's interest rate at 3.42 42 um is starting to get more competitive with People's Bank and trust because they have upped our interest earnings. The way that they've been computing um typically what we would get is.3 basis points above um the KUP 30-day rate and they have decided to give us one point above it. So they're trying to become more competitive in there. I'd like to see that because we're going to be um having another CD mature and also the 4 million we're holding at People's Bank and Trust will also um that rate will be adjusted I believe mid year. So, um this pretty little chart shows kind of where we were done. Um the the Q4 report is in your packet. Um this has been public sent to the paper and published. So that's up and running. Really nothing to explain there. Change in fund balance. Um this is a report the mayor had asked me to to kind of show kind of where we started at the beginning of the year to show you where we ended at the end. Um obviously we're up 97% but at the end of the year we're holding an additional $40 million of cash on hand. So that that kind of kind of skews that, but you can kind of see the change in each of the funds from January to December. Fund balance compliance review. This is where we want to make sure that we're in compliance with our 25% policy. Um, every fund that we would want to make that statement for is at or exceeding

25%. Um, you might remember back in Q3 bond and interest fund was at 9.42% but we are up to 37.52 now that we were able to put a portion of that um developer admin fee into that and some interest income has also came in. So um we are setting well at all of our fund balances right now. Fund balance projection. Um, this is where I wanted to just double check as we start 2026 to see where we landed. So 1231 2025, this is our actual and compared to what I've started with, hoped to start with and everything looks really good. Um, I do want to make note that, you know, just because this 822,000 that that we were ahead um of expectations for the general fund, there's probably about $250 to $300,000 of expenses yet to come out of that through incumbrances. Um, I know for instance, we haven't paid everything for the five and five yet that hasn't come and been invoiced. So, um, some of these things will go down, but all in all, it's looking really good. Special parks and recreation, um, didn't hit where we expected it to be just because impact fees were lower than expected, but overall, um, everything looks really good. Starbond fund, um, also is just kind of a special situation because we're actually trying to zero that fund out and just get rid of it. So, that's why that's council approved projects. Um this is our complete list of just kind of keeping track of the things that we approved for um 2025 and obviously we'll continue to do this. Um some of the big ticket items on here our SCADA project I want to say we're about 95% complete. So some of these costs haven't been completed completely paid

for. Salt sand storage I want to mention is about 99% complete and five and five sitting about 95%. So, those are some of the big ticket items on that list. Um, if you just kind of wondered where we stand on those. Finally, um, projects and planning update. Um, right now we, um, boy, we're busy. Everything's moving fast. Um, we're going to start making some progress on our clear gov capital improvement um, software implementation. I promise that to you. It's going to happen. Um, we've got some specialized training next week. I'm actually going to bring Stephanie in on this too, so maybe she can have some time to help tackle that project. Um, we had our first meeting with Tyler Tech. Um, we are in stage one of six. Um, stage one lasts six to eight weeks supposedly and we've got meetings scheduled for the next six weeks now for that way. Um, website updates, we're trying to keep that updated. Um, we've been finishing up the payroll duties year end W2s reporting all that good stuff. Um, our auditors will be here on February 3rd. All the documents are all ready for them. They're ready to come today. We're ready for them. Um, and just one last thing, there's lots of 2027 budget prep happening as well. There's something really cool about to happen and I can't wait for it to come out, but we are about to launch the budget hub on our website. Um, the doc the content is kind of in it's in review right now and hopefully by next week you start seeing stuff on there. So visit the city website and check that out because that's where we're going to keep track of our budget calendar, our community budget planning survey is going to be there. Um workshop notes and materials and frequently asked questions and anything else that we can possibly do. So also we'll work on CIP revisions and annual goal setting. Hold

a nice mic finish. Any questions? I have a statement. As somebody who um sometimes needs clear direction on numbers, looking at spreadsheets is not always my groove. I love the way that you break this down. Um I'm just like the little people who are not George over here. And so, um, I just appreciate that and thank you, um, for always being direct and supporting your council and making it up and understand what you're saying. So, I appreciate that. Transparency. Thank you. Thank you,

number three. Yes, we are on item number three. Yes.

Uh first before uh we get into this item would just like to again thank Brooke for her professionalism and the level of detail and uh ability of explanation she brings to to the council to the committee. In case you weren't aware last week Brooke was honored by Wishto Business Journal as a CFO of the year. So congratulations. We're very proud of her. A very deserving award and are so grateful to have her on our team here in God. Uh so moving on to item number three. Uh this is a resolution on the city designated newspaper. As you are aware, we started this process back in October of LA of last year with the uh passing of a charter ordinance to allow us to use the city's website as our designated newspaper. except for in certain circumstances where per state statute we are required to publish still some legal notifications in a news printed newspaper. Uh so again where we are tonight is the final step that is to adopt a resolution designated the city's website is the official city newspaper. Uh just as a point of clarification, we did meet with representatives from the Times Sentinel and uh due to the fact that the uh switching to just the city website for a vast majority of our publications, uh this would have a significant impact on their sources of revenue. And so they have made an offer to allow us to uh if we continue to publish everything in the newspaper, all required public notifications, all legal notifications that they will provide us with a deep discount over the course of the next 2 years as provided in the staff report. There are two attachments. One, the resolution, and then two, a contract that contract agreement with the time sentinel. This would be for a 2-year period starting today and ending on January 20th of 2028. that contract has been reviewed and approved by the city's legal council and uh this come down comes down to either uh the two

alternatives. So the first alternative and again trying to be brief considering tonight's lengthy agenda uh presented tonight there are two options. Option one is a full transition to the city's website. What this does is provides for again everything that legally can be published will be published on the city's newspaper and those few publications that do require a printed edition would still do that. The second option is a hybrid approach which again allows the city to publish it does allow the city to use the city's website as a designated newspaper. However, for the next 2-year period, we would still publish everything in the time center again at a discounted rate. In terms of saving, again, the reason why we brought this to council in the beginning uh was to look at, of course, avenues that we can be wise stewards of the taxpayer dollars. So, this savings does represent around 35 to $40,000 of savings if we strictly go with option one. Option two still represents a significant saving of approximately around $23,000 uh again uh each year over the course of the next two years. So, that's why we we are offering both of these options. with both options. Um you'll find that there's still the resolution that adopts the city's website along with the time of Sentinel as shown in the resolution itself. Um as the official newspaper option one uh would be the route of strictly only uh only printing those items that are required by state law. Option two uh would be designate again the city's website and the time sentinel as the official outlets and approve approve the two-year contract that again uh provides us with a discounted rate of publication for all public notices uh but would be in effect for a period of two years unless either party decides to end that contract. So, uh, we've reviewed this and again, the resolution and the contract have been reviewed and approved by city's legal, uh, legal council, uh, but stand ready to answer any questions council may have. And

again, uh, staff remains neutral on these options is strictly up to you as council to decide on which avenue to to go. vice mayor would say

I say that we have had a long-standing relationship with the times sentinel and they're offering something to us um and I think that it would be wise to um engage with that particular number two um especially considering the seniors that still read the paper um other people still read the paper and um you know Paul address sent us each an male. Um, so I think that my position is that we do the hybrid.

I would completely agree with that. Um, I just want to say I want to thank Paul for email. I know he's out of the country. Um, I did not respond in the moment. I wanted to get through a vote, but I will be responding to him. Um, just making sure that he shared the facts of just kind of where we're at. Um, I shared this, I share it publicly that I think if in the future we decide differently and we'd like to go with everything being just on the city website, I would really like to see another avenue, whether that's this important information posted on um our parks enclosure um bulletin board or um working with our new hub and getting that stuff posted in there maybe or the senior center or just somewhere um where we're kind of being inclusive to everybody um who maybe doesn't look at our city website or doesn't have the availability to do that. So, I'm also in favor of option two.

Naomi,

I I totally agree. I think that this is um what happens when I have um people come up and they speak and they tell us what's on their minds and what they're thinking. And so I'm just really want to continue to encourage people to speak up and you know use that time at the beginning of the meetings to say um their piece. And so I'm just really proud of the community for doing that and letting us know what's on your mind. And I so I totally agree that option two is the best for now. And if we decide um as Amanda said, if we decide to do something different after the 2-year term is over, that we make sure that that solution uh meets the needs of everybody in the community.

I agree as well. And I will make a motion to adopt item two making the time sentinel and our city website uh co might as well just just read the adoption resolution discing both city's website time and official outlets approved two-year contract time sentinel but locks in a discount parade and allows the city administrator to sign the contract agreement. I second. It's been moved and seconded. All those in favor say I. I. I. Passes with zero. Moving on. Thank you, Brian.

Council. Good evening. I'm Kevin with City Council. On a long agenda, this is probably going to be your least favorite and darest topic. I'll try to

what a tease. So, even aside from from what's in the background here, uh I want to give you additional background. when the city issues its temporary notes and you will know this and have been through it some of you uh that's usually for three three and a half years uh for the special assessment projects and the city will borrow capitalize the interest on those notes. Um so during that three-year period of time interest is paid because that's what the market demands but the city's not paying it currently. They're not asking the developer or the special assessment payers to pay that yet. Uh pushing that off until homes sell developments complete. Then when permanent bonds are issued just because the typical timing of that for the city is late in the year, late in the calendar year. Uh let's say it's November. Those assessments can't be certified to the county until the following August. So you have bonds issued in November, but you don't have the cash flow uh because of that later certification a year later in August. and then those payments start in December that we have this more than a year year plus time period under bonds where interest wouldn't be paid and the market doesn't like that either. So typically with the bonds there's another year of capitalized interest. So it's the temporary notes have the capitalized interest and you issue bonds that first year of interest is capitalized. All of it is rolled into the assessments and it's paid over time. all permissible under our state law. Under federal tax law, the IRS isn't crazy about capitalizing the interest for four years. They just have some sort

of arbitrary rules that it's three years. That's the amount of time that you get. So, the way we manage this for the city uh is through another IRS regulation that allows you to allocate um among projects. And so while the IRS can be unreasonable, um they are reasonable in this regard that if we say, "Look, we we issued these bonds in part of the the bond proceeds we'd like to use for capitalized interest and we realize you don't really want us to do that, IRS. We've got, you know, five and five projects. We have a lot of cash funded projects. um this regulation of the IRS allows you to allocate um among that and and not for practical purposes just for documentation for the IRS to say look we know you didn't like uh don't like us to capitalize interest for a fourth year but we have a lot of cash funded projects so for federal tax purposes not state law purposes or any other reason can we allocate some of the cash expenditures to this bond issue and that frees up cash to pay the capitalized interest. So, it's this allocation. So, that's the background. We usually do this at the time um the bonds are issued, but because you do have a lot of cash funded projects, I came up with this idea, why don't we just authorize the authorized bonds that could be issued for the cash funded projects, but they won't be so that we get later in the year and we're allocating for federal tax purposes. We we've already taken care of that in step. So that's the background. Uh aside from this, you have a charter ordinance number 12 that allows you to finance any capital improvements with general obligation bonds as long as they're listed on your CIP plan. So what in the last paragraph is in, you know, one sentence what I

just took five minutes to 20. The advantageous tax allegation. So the resolution before you would take the projects that are in the budget planned for cash expenditures on the sewer side and street side and say we're going to authorize bonds for these um so that we can make the allocation for federal tax purposes later in the year when you do your special assessment bonds. We're not going to issue bonds. It's just going to set this up so we can make the allocation and not have to scramble later in the year to do it. So with that charter ordinance that allows any project that's listed under CIP to be bond funded, we're relying on that. And in this resolution, we're identifying those 2026 sewer and street improvements. Brooke provided that information to me. These are the budgeted amounts from cash for the sewer and street projects for this year. So that's what's listed in the resolution. So that's what it would do. All it would do is authorize bonds. you won't issue bonds for those projects. You'll spend cash. But when we get to the federal tax aspects of your bond issue in the fall, it will allow us to make that allocation and say, "Hey, IRS, um, we didn't use bond proceeds to pay that next year of interest. Um, we're going to allocate it instead just on paper uh for these purposes." So financial, it doesn't change anything you're going to do this year. It's not going to change any of the way the bonds uh are handled later this year. It will just allow this allocation in your federal tax documents. And so I prepare prepared all of this and make your lives miserable with this discussion. But the hope is we'll just do this once a year so that later in the year Brooke and I had to work through it in connection with the bonds last year sort of okay, we've got $300,000 in capitalized interest. We

need to find cash expenditures to allocate that to what did you spend those on? Obviously with the five and five projects and other projects, we've had lots of cash expenditures, but it's just taking the step early in the year so we can be done with it. We're not trying to work through it late in the year. So very technical, as I said, very dry, but that's it won't change, as I said, anything at all. And it's how you've been handling things. Uh we're just getting ahead of the game a little bit. So recommendation is just approve the resolution and that can be by voice motion second and vote. Happy uh to entertain any questions or dodge things you're going to throw at me.

I think we're good. Do we have to wave the reading of the audience? It's just a resolution. All right. Just I'll entertain a motion to approve this. I make a motion to approve the resolution. I second. Christa's made the motion. We have a second. All those in favor say I. I. Passes four zero. Thank you. It'll make things easier for Brooke and I late this year. And that's what we want to do. Very good. Thank you. Kevin, if you want to stay up there, you can do my presentation. That's a lot. Couple people still.

All right. Welcome, council. Mayor to go to sleep.

All right. So, tonight I'm going to give you a presentation on a request for a new microphone. Um, for tasers, I think everyone here pretty much familiar with tasers, what they do, and what their purpose is. Um, kind of open for questions if you have any specific questions about them, but uh, I'll go through my presentation and at the end if you have any questions, just let me know. uh as one of the force option weapons the GP carries a taser by Axon is one of our options allowing us to deescalate and control the suspect with a lower risk of injury than impact weapons. Our police department has traditionally carried tasers since first acquiring them through a donation actually in 2006 and only upgrading in significant models one time. Purpose of the taser is to provide neuromuscular incapacitation through electrical impulses essentially causing muscular lockup. So this allows us to remove a weapon or handcuff a sub subject. And our current model, the X26P is no longer supported. So three of those 15 tasers that we have are broken at end of life and cannot be repaired. So batteries, cartridges, and holsters will soon become less available. Additionally, the newest taser model 10 improves accuracy, safety, functionality, and transparency through the the data information that's gathered in the technology inside of the taser that uh just continual millisecond monitoring of what's going on. Our department uh staff spent time in 2025 speaking with other agencies and Axon staff and then we conducted a demo on the Taser 10 model before we finally landed on uh reaching a reasonable quote

for the 16 devices that I'm going to ask for with a 5-year support term. And this five-year term is is more of a payment plan as well. Analysis with only 12 available tasers right now. Um obviously I don't carry one. A couple other people are carrying them. We're growing in staff. So having 16 will provide each commission officer, sergeant, lieutenant, and animal control officer with an issued device as well as provide one backup until that 15th officer is hired. Um, the Taser 10 is the newest taser. Again, like I said, available from Axon. Has been in production since 2023. So, it's not like it's brand new and they're just working out. um is the current model carried by some surrounding agencies to include Derby PD and W PD provides the advantage of picking the target point for each dart rather than currently what we have equipment which is essentially a guess and spread distance based on um a distance you are from a subject bird hunted you know pellets have a spread uh depending how far, how fast the bird, you have to guess. Essentially, we want to take that out of there. Um, there's enough for us to think about and having this pinpointed accuracy for each dart allows much, uh, safer and more effective usage. Um, like I said, it allows the advantage of picking a point for each dart rather than firing two darts at one time and guessing on the location spread. It also allows a target to be up to 45 ft away rather than the current 21 ft limit. The cost for purchase of the 16 tasers is 60,300

over the contract period of 60 months or 5 years. So 2026 now through 2030. Our first payment towards this contract would be $1,000 this year in February. then $14,825 in January of the years 27 through30. Legal considerations are approved this form and my recommendation is it's recommended that the city council approved the expendure of $60,300 over 5 years for the purchase of 16 K models from Axel. You have any questions?

I don't have any questions, but I just have a statement. Um, you know, when we did our council orientation, we kind of discussed how there are times where you have one officer, you know, on patrol. And so, I think that that extra 20 ft between you and a perp is pretty important. Um, but also, you know, you mentioned that should your first fire not work, then you have to take the time to reload. um just kind of those minimal things that um provide you guys with more safety but ultimately provide the public with more safety um on on you know a longer reaction time. Um I also think that this is something with only have to pay only having to pay $1,000 that we can budget in for the next few years.

And we have I've worked with our CFO of the year um to uh for next year's budget. um what we have this year, what we have for the next year as far as what we're planning and obviously it's not approved for next year, but that's what we've got planned and so we're already in the works for this is going to meet that very um nicely and it's coming out of the it it will come out of the equip out of our this piece is coming out of the operating budget for the PD. Yeah. So, our operating budget, which um I think is just under general equipment, I think it's a Yeah, I don't know if we have a line item specifically just for the tasers.

Actually, I think you do. I think I created Maybe we created one just for this year. Like I said, we had had a budget item for it just because it wasn't something you continually get each year. Yeah. And it was something during the budget process where you went back and negotiated. I mean, we Yeah. We didn't there was a lot of bells and whistles that can come with this tax on companies in the package and the things you can do uh some virtual reality training with goggles and things like that. So we kind of pulled some things out that uh we may not need specifically. I'm good. Good.

Yep. We're good. Those not present tonight can volunteer for any train we have. We heard we were going to get to tase you. What happened there? This way. Let's do it. We'll vote then. We'll do the vote. Uh I vote that the that we approve the expenditure of $60,300 over five years for the purchase of 16 Taser 10 models from Axon. So, we have a motion from Christa and Naomi seconds. All those in favor say I. I. Motion carries. Thank you very much. Thank you.

And stay up here. Timing wise, it works out great. Um, so I'm going to make a our vehicle purchase request. I do one about every year obviously because we try to keep a good fleet. So this is my request for one police vehicle. So, we're assigned a policing fleet um consisting right now 14 vehicles, one assigned to each officer. That excludes the animal control vehicle. We don't really put in the same rotation because it's not driven as much. Um to account for our population growth, we're adding one officer to our staff in 2026, which requires an additional vehicle to be purchased. Our future vehicle replacement plan allows for the sale and the purchase of a couple vehicles each year to ensure officers are patrolling the vehicles with better safety features and lower maintenance costs. I put a couple vehicles in there because we're so fluid with our our growth and what we're doing uh staffing wise is it's kind of fluid. So, we're we're still working it out. And I'll you'll see kind of my plan uh for growth and adding a staffing and what we mean vehicle wise from later on in this presentation. Um providing each certified officer in the department of assigned vehicle provides the vehicle availability and maintenance responsibility. So if we have some incident which currently if we let's say a large incident we would have many officers in their own vehicles able to patrol but just on crossing paths and and covering overlapping shifts. This makes it much easier as well as takes uh officers take more pride in their vehicles. The purpose of the proposal um or this proposal is for the purchase of one black 2020 I'm sorry 2026 Chevy Tahoe police pursuit vehicle to include the cost for decals and upfitting of the emergency equipment. This will be labeled as vehicle 4.

So, here is our kind of our our fleet right now. And you can see uh I put that vehicle right there in gray because that's just a vehicle we're retaining for just investigator and a floating um assisting investigator and also kind of acts as a vehicle taking training as well as um work at special events and things like that. So, uh, right now, and I will say we just sold that, uh, vehicle sitting out there. We were able to sell that today on Purple Wave. So, I think we profited $4,900 just on that vehicle. Um, so we're getting good resale, which is one of the many reasons why I'm opting to go with the Taho because of the good resale we're getting. And that's with the blown motor on it, too. Um, so you can kind of see here I've put the mileage up there rounded. And then this is more my annual mileage per year estimate. Kind of fluctuates each year depending on when officers are someone has a baby and takes time off or someone um trades out vehicles, things like that. Um, kind of gives you your use here as far as where they're at on the rank. kind of showing you the difference maybe between a patrol officer and supervisor not driving as much being in the office looking cases things like that. Um this is my replacement plan here. You'll see that it's in this slide as well as the next slide. Um you kind of see that uh the ACO vehicle hopefully will be replaced next year in 2027. Um, so this vehicle will be l named 20 or 54 and potentially probably replaced in 2034.

So that means car 54. Sorry. So everybody over 60 gets that joke. By the time you get to car 67, no one's going to know. Just Google that. Those of you over 60.

All right. So, here is kind of the the plan I came up with. And obviously, uh I know I was busy working on this and a bunch of other things. I know Micah was also busy today, the community development director. Uh I sat with him a little bit during the presentation, kind of showed you my numbers here, which are wrong because our current population is not 6,000. Right now, we're about 7,200. So, we're already um and and you look at 2030's numbers where I put 19, that's going to be closer to what he said is 13,000. Um so, or 19 instead of 19,000 or instead of 11,000, it's going to be uh 13,000 in 2030. Rough estimate. So based on calculations of of of knowledge of how we function still wanting to remain proactive and the population and and call load that we have there's many calculations you can even Google you can ask AI to do some numbers on on population versus how many officers you should have. um knowing how we function right now and what we're going to need in the future. I think it's very um I guess uh responsible to say that we could operate with these numbers and like right now we we're at 14 last year, this year we added the 15th. uh to be really responsible and safe and eliminate um the commonality of having one officer on, we need to get to that 19 staffing wise. Um and and then to be even more professional in some investigative type areas as we get larger, 2021 is going to be a good number. So, with that comes uh

vehicles and trying to replace a couple each year. Um we have a couple years where you're taking out a few and then adding maybe four. So, this is also fluid, but I do plan ahead and have a have a thought process how long we want to drive these vehicles. So, as I said, the 2026 budget includes a 100,000 for fleet purchase this year and will fall well under this amount under budget line item. Um, have you changed that line item yet? Yes.

Okay. So, budget line item 81210 7360 equipment reserves and this vehicle cost is $56,600 from locally Don Hatton in Park City. Cost for emergency vehicle upfitting is $29,551 and the cost for decals is $650. Um, as you can kind of saw in a previous photo or a slide there, I had a photo of the car. We're going all black right now instead of black and white just because of the cost of painting the cars and it I think provides a better resale. Um, and to be honest, the graphics we put on there um with being a black car with white graphics, they illuminate even brighter at night than on a black and white car. So, I think that's a a safety feature as well. Um, so that's and also I added in there that we also uh were not charged $1,000 from this vehicle 38 we just sold today on Purple Wave because the upfitter didn't charge us $1,000 for stripping vehicle equipment out of that. So, that was nice. It is recommended the city council approve the expenditure of $86,81 for the purchase of one Chevrolet Tahoe pursuit vehicle as well as the upfitting and decal cost.

Just one quick comment. I know you've mentioned in the past that it's nice to have the Taho since we don't have a jail. Yeah, because I mean prisoners are transported to the Cedric County Jail. Um we uh we're not going to get in the business of creating our own jail. Everyone in Cedric County goes to the Cedric County jail. Even Witchaw officers that's where they operate. It would be so having a larger size

a larger size of vehicle. I mean nobody wants to go to jail. Nobody wants their child to go to jail. But if and I say child is in like you know 60-year-old parent whose child still may not get certain responsibilities in life you know. um being cared for, not just the space and comfortability, but the safety features that come with that. Um the cages that we put in there, the the seat belt restraints and everything like that. The air conditioning is actually in that cube where where you're sitting versus back in the days when we had a Dodge Charger and we had to pipe air back there just because it's not built for that functionality. Thought that would be a good thing to mention

and it's a larger vehicle. It's it's heavier. it's built. I think you get what you pay for and it's built a little better if you involve in the crash here and there. It's a pretty good uh profility. Also touching on the fact that I think that um there was a mention that you know you guys had switched to Ford Explorers at one point because they were more cost effective, but that's really not the case anymore, right? Like most of these vehicles at this point are pretty competitive in price. Uh the Ford Explorer Dodge Rango, they're going to be a little bit less, but you're going to have less space. um they don't sit up as high. Yeah. And visibility for us seeing and being seen I think are important.

Good. Naomi, are you good? Absolutely. Yep. I'll take a motion to approve this recommendation. I second motion myself. Oh, sorry. No, I'm I make a motion um to approve the expenditure of $86,8001 for the purchase of one Chevy Tahoe pursuit vehicle as well as the upping and decal cost. There's we have a motion. Seconds. All those in favor say I. I. Motion carries zero. Thank you very much. Appreciate it. Appreciate you too. Thank you.

Thank you. Community engagement director off live stream in the back that she's passed off to, but we will see if it keeps running. So,

I'm sure it will be better than ever. Um, hi, I'm Danny. I'm the community engagement director for the city of Goddard and I am here to give you a presentation of 2025 events. I was hired back in April and from the moment I started pretty well I believe it was week one I sat down with Brooke and we kind of had an idea of what our guesstimate of what our budget should look like for these based on previous years. So, I've never actually mine's going to be more colorful than the other ones you've seen. All right. So, our community events are the main street markets, Neighbors United, National Night Out, Fall Fest, Christmas on Main Street. Our Main Street Markets, our pretty attendance was very varied based on weather this year. And so, what I've got down below is our numbers based on how many vendors attended per month, as well as food trucks. And as you see, September it grew.

Um, our sponsorships moneywise cash was well over a thousand $1,00050,000. Oh my gosh. However you say it, my my brain is not picking up on it, but however you say that number, uh, that is for our cash donations. So that paid for our inflatables this year, that paid for entertainment, and then our inind donations would be like the sum up of not having to hire three photographers for Main Street Market for Ma Mother's Day, as well as the giveaways we did each week, or not each week, each month. And so if we were to give a ballpark figure as to what those rounded up as, it would be $1,000. Now this is our biggest revenue generating event as well as all you know uh in terms of we retained. So our biggest expense expense was the last event was our inflatables. Uh long story short we did not gain a sponsor and we decided you know we've made enough. It's fine. Let's just pay it. And so our total volunteers are about five give or take the day, you know, and then that is not what I wanted. Here we go. Next button. All right. Neighbors United. Neighbors United. We had 20 241 true volunteers. These are the ones that signed up as well as those that showed up day of is well over 300 because we don't have any shirts left. Um site leaders, we had 21 for volunteers. 200 I already said that. projects we had 25 and then revenue which was the sponsorships we brought in was $3,000 worth and then the expenses uh maxed out. So our expenses pretty well were about 4,000. If we jump over to national night out we had a lower attendance than normal years due to wind

and heat and weather advisories of course. I believe it was 102 that day and then 35 mile per hour winds

even on the slowest part of the night. Um our donated what we donated was 1,800 and total sponsorships was 2,200. So where you see the revenue button is 3,225. Out of that 1,800 was donated to the nonprofit of our choice that year, which I believe it was Chaos Cops that we donated. Um, our total expenses was 2,700 with meat, etc. Tacos. As you can see, we do walking tacos and watermelon and familyfriendly activities. Let's see. Fall Fest. Fall Fest was our big kahuna this year. Um, I would play it. I don't know if I can. Let's see if I can play. No. All right. Well, we're not going to watch the video, but 2024, I wanted to take us back a year to show you just how big this has grown. So 2024 we had oh roughly from Third Street down um to really identify all of our key points for what all was happening whether it was our beer garden, our fireworks station, our stage. If you want to memorize this map, we doubled. So we grew this year with the help of Glassoff Bay and the sand volleyball as well as Genesis. We were able to provide sunset yoga. We were able to ride in tournaments as well as a ride in movie. We were also able to extend our vendors so they wrapped around the park this year instead of just going on Main Street, which led to easement throughout Main Street and better accessibility throughout the duration of the event. Now, what also we added chainsaw artist

this year, which was cool, but also learn. Um, let's see. So, moving on, 2025 Fall Fest, our attendance was up by about 3,000. So, I'll let you look at those numbers. What I want to talk about is our main category that came was from Witchah. And then we had about 2,000 from Goddard come almost 3,000. And then our next competing ones are Hazesville, Cheney, and Clearwater and Derby. Those are the hundreds that came from out of town to ours. So, this event pulled a lot of numbers. And if you want to look down at the bottom, these are how we compare year to year. Next, we're going to jump into some fun facts. We had the largest donut contest we've ever held. We had 36 total business sponsors. We had 34 city staff working it, whether it was the day of or leading up to. That includes Ryan, that includes Craig. Everyone's sitting at this table pretty well except I'm so sorry Stephanie. She wasn't here. But next year, next year.

No pressure. We had eight binders to control it all. We had five golf carts and two gators. And might I add, those two gators broke down. So we had five golf carts that day. It was also raging hot men as well.

It was It was also raging hot men. And the binders. Thank you to Kayla, Lori, and Kathy. We're well organized and were able to organize public works, police, as well as just the rest of city staff so we could all stay on the same page that day. Um, to show our comparisons here, just I've heard all year that we compete with Rose Hill and I'm here to show the numbers. I don't think we compete near as well as we thought we did. Our numbers double, if not triple. Um and so and that number as we heard earlier is wrong. Hit 7.2K. So my apologies data is wrong on Google. We shouldn't trust it. Okay. So then um Christmas on Main Street. We're jumping into this one. Our attendance was 1.3K. Revenue was 3,200. Expenses were about 3,200. And uh our total sponsorships in cash was 2,400. And our total volunteers were roughly about 30 give or take uh days moving forward like up into the event and then day after event. And then here's our comparisons for Christmas festival comparisons. So we I'd say our biggest rival I suppose moving forward is probably Maze. That being said, um they are the day after us. So we hold ours on a Saturday and they held theirs on a Sunday. So pretty well it just gives everyone a clear shot of getting a picture of the salmon within a 20 mile radius of course. And then from 2025 to 20 24 I believe we increase roughly 4 to 500. And then that's it. That's that's my yearly. That's all I got. Thank you.

Appreciate all the data and your hard work and um I'm sure this next year will be even bigger and better. Yeah, I sure hope you Thank you. Thanks team for what you do. You do a great job. Thank you. Item eight. Moving along. All right. Development director fire away.

All right. This is item I8. This is Evans building company reszone case 25-5. So feel free to interrupt me anytime if you guys have any questions about this. Both company who is present. So if you guys do have questions for both company, Evans building company is present. If you do have questions for them as well. So they submit an application for a land general located on the southeast corner of 13 US 54. The applicant would like to reszone land from C2 general and PB to light industrial which is I2. The reason for the reszoning for light industrial flex spaces released by two tenants on a case-by case basis ranging from commercial to industrial type land uses. The zoning case was published in city newspaper to be brought before planning commission. Letters are sent out to everyone within 200 ft for KSA 1277 and the plan commission did approve this on January 12th of 202670. So it was a unanimous decision. City council is reviewing application for land gener southeast corner. It's 29.49 plus or minus acres on the lot of one. So they're consolidating all lots around that area with exception of two. Um square foot is about 1.2 million. current zone like I guess that's PV and C2 and they're reconsolidated in their I2 which is the new zone classification they have that's the land I will mention Casey's is here and they're they didn't buy that lot over there where most of the special being allocated from Casey's development improvements um all the rest of this is being repl is a separate developer and a gallery is over in this area. There is a small publication cost for the public hearing of the ordinance after consideration by city council. Legally approved as a form is recognizing council one way to read the ordinance and voice vote and approve the ordinance for reser case number 25-5 voice plus roll call as mentioned is

behind me and company. You guys have questions for them are present. No. No motion. No questions. That's good. I make a motion that we wave the reading of the ordinance. I'll second that. All in favor say I. I. I. And I make a motion that we approve the ordinance for the resoning case numbers number 25-5. A second. Okay. Christa's made a motion and we'll let Naomi second that since she's so far away. Roll call. Council member White. Yes. Mayor Lee. Yes. Council member Hall.

Yes. Council member Leonard. Yes. Ordinance 1033. 1033. Carry 4.

This is I9. This is the final plat for the public works building edition. So the city is in the process of planning land north of the wastewater treatment plan in anticipation of building a new public works building. It is anticipated the public works building will be finished this year in December with police station. I it says March 28th but sometime in the future. Land is being platted is owned by city is unplatted needs to go for planning process and final plot items for review of final flat which needs to be approved from city council happening tonight. Planning commissioner approved final flat on January 12th 26. city council is reviewing a final platform from future public works building and police station acres are 18.85 it's around 821,000 there is a feat plan around that average are reflected on a flat area of overhead power lines if you guys familiar with that area the amount of impervious substrat you can see where the tension ponds are that's the land so dash is our city limits so you can see we're right above icity limits up here this is our storm water Excuse me. This is our going down over here. This is an energy substation here. These are the lagoons that we used to effect and now they used to plant. This is this is the final plant. And then you'll see the final as well which is attached. This is what looks like detail. You can see where the plane is. This is the tension drainage layout. Department of electricity engineer is here. CD is obviously representing us for this project. So if you guys have any questions for Har.

All right. That's a good comment. I recommend the consideration city for KSA 12-41. It is recommended city council approve the final public works edition. Yeah. I just want to say um we took a tour of the current public works building um at council orientation and wow. Um I'm not sure that there are words to say how absolutely terrible it is in there. So, um, don't say yeah, just welld deserved accessory for how hard you are working and how hard you say your crew is working for them to just have a better place to to be. So,

all right. Very good. Good. I make a motion to approve the final flap for the Goddard public works edition. Chris has made a motion to approve. I second. Made a second. All those in favor say I. I. I. Very good. Motion carries 4 Z. This is item I 10. You're on a roll.

This is item I 10. Final F north. Cities across North Park land purchase and swap landing north. Discussions with engine city. discussions that would be best refund the land as such a ref requires a preliminary plan and final plat just said regulations are laid out to be approved by planning commission first show city council stopping tonight and the plan commission did approve this uh final ref on January 12th of 2026 70 city council a final refers are 9.1 plus or minus about 400,000 ft there's including the flood plan that area too of course they seem to be everywhere in the flood plan there's the land we do have both as actually agent for the applications for them. Um this is how we are kind of readjusting the work around the pond. Originally you can see the white line which was the original plot back in 2020. So we are swapping and slash purchasing land from the basic property owners to manage the pond more effectively as well as with this property owner we are giving them some additional land and move the purchase price. It's just to help us manage and control that bond more effectively for the most part. This is the final product. The adjoining property owners going to have to sign the final fl have to sign a final flat. We always have our city attorney sign these flats just like per KSA 1241. The mayor is going to have to sign final flats. Typically, he's going to have to sign these ones twice. So you know for that it's recommended city council approve the final ref second edition. So every time we rely it become second edition we recli third edition fourth edition edition added. So that's what we have today. Do you guys have any questions for both men staff? Any questions related to this one? Those changes in

purchasing a little bit of ground and giving up some ground allows us to have a walkway where we actually own the ground. Yeah. And I would say in 2020 when we negotiated that whole process and so when we flatted it back then we the anticipation was that we would just have the white but we had an easement here. So the land the white would be what we owned and then we had easement to maintain the BMS or not BMS but the rip wrap around the pond. Um internal dialogue is you know the possibility of actually managing this more effectively and actually having a walkway as you mentioned around the pond makes it more effective except of course don't walk too far this way cuz that's a cheetah move it. South Joe. Just take that into consideration. Don't climb that fence.

Yeah, don't climb that fence. They're not cats. Oh, they're cats. All right. Any questions, comments? I'm here. Okay. I'll make a motion to approve the final refer North Park, second edition. A second. A second. Amen. A second. All those in favor say I. I. I I I motion carries 4 Z.

Very good. This is item 11. This is the final reflection. So let's be updates flat application to reflat portion rights run Casey's general store available to build flex space. This stuff we've already talked about. I'm going to jump ahead a little bit etc. This is the final ref. You saw this map. This is what it's going to look like. It looks like they've been separated into separate lots, but they're not. This is all one continuous lot. As mentioned, Casey's is here. This lot they did not purchase. So, everything along here they did purchase and they're the land that's south of the the pipeline is a separate developer. The tension is here in blue outline. You can see how they're containing it. I will thank Bothman since they are depending more to account for cases. will have an impervious surface that will be captured but that detention fund will include the cases in that surrounding area. So we do appreciate that. Um financially not considerations include those forums recommend that council approved third edition but do you have any questions for Bob?

No good again. I make a motion to approve the final repot for Garden City Center third edition. I Okay, Naomi seconds. All those in favor say I. I. I. Pass 4 Z with two seconds. Thank you very much. Thank you. Appreciate it. Thank you.

Right in the home stretch. Yes, sir.

All right. This is item 12. Uh again, this is uh no new information at this point. As you know, we started the process of hiring a firm to help us write our new tenure comprehensive plan plan back in November. And where we are is we've conducted a series of interviews. We've had presentations and narrowed down to two finalist candidates, uh Olsen and House Ivine. There have been follow-up interviews and follow-up information along with the resubmitt of proposed uh project hours, costs and fees. So, we have Olson's, we have House of Lavines. Uh again, what where we are right now is just needing council to uh select a firm for city staff to enter into negotiations to draft a contract that can be brought back to city council. That'll have a price tag along with a fee uh payment schedule. I know the council is very keen on splitting up the payment. So, we're definitely going to be considering that uh as part of the contract and and have that written down in the contract of how that payment what that payment looks like as well as the fees and services. So, again, for tonight, all we are looking for is council to make a decision on who they would like us to enter into contract negotiations. We stand for any questions and turn it over to you for final discussion.

Naomi, do you want to start? We're good. No pressure.

No pressure. Well, first of all, I just want to say thanks to um both of the companies and also to our staff who called and got all of the uh follow-on questions answered that we had. Um, this has been a pretty awesome but long u debate and it was really tough to decide because I think that there's a lot of good with both um with both organizations and it's the first time that we've we're all learning about what it's like to um put together in order to choose somebody to do a comprehensive plan for us. So, it's an exciting time for the city really. Um, overall I think my uh recommendation uh would be to go with Olsen, but I think everybody's got some ideas, so I'll be quiet and let everybody else speak before we make a um an overall recommendation.

I would second that. Um, I feel like we had extensive research to read through and um, I would second going with Olson, but just making sure that the Sharon Woods option is added to this, I definitely think that's worth the extra money. Um I would just state that after um city staff did their due diligence of kind of asking around to other communities who worked with them, you know, both um of these firms came with glowing recommendations, but there was just something about the way that people spoke about Olen and the community engagement that they provided and just the extra effort that they um took on each community.

Agreed. I um I think both companies are um very strong and would be good for our community. I do prefer Olsen over household living specifically for the people um aspect the engagement community engagement piece and sharing with

and I I'd agree u just the references from uh couple of the cities that we've talked with um I think their community engagement piece um maybe a little bit stronger and I think they'll be able to uh help us address the duplex issue in a way that will resolve it and allows us to move forward. So, I do want to thank both firms for their um submitts and for house lavine for taking the time especially through a holiday season. Um you know, I do appreciate those efforts as well. I

Okay. City Council moves to select Olen to assist the city of Gddard in creating a new comprehensive plan and direct city staff to enter into contract contract negotiations with the firm. And the mayor, if you can tag on to that uh including the Sharon Woods optional service. Including the Sharon Woods optional service. I second. All those in favor say I. Hi. Hi. Here we go.

Thank you very much. We will contact them tomorrow and start that process and bring the contract back. Once that is signed, uh then we will start work on forming the steering committee and starting the interviews and the initial data. And this is again this is going to be over a year-long project. So, uh this is just the first step, but it's great that we've come to a consensus moving forward with Olsen and look forward to to drafting the new plan for the next 10 years. And again uh to those in the audience, those watching, to the community in general, uh we very much need you. Uh and I know that you'll convey that message as well. Uh we will we definitely need the involvement of the community in order to make this an truly an effective plan that represents the cross-section of of Goddard and so that it is transparent and open and we do collect that data as we're drafting the new plan. Thank you.

Thanks so much. Item 13. Of course, that would mean that our city attorney, Ryan P, gets lucky number 13 this even. Good evening. If I could just take a a brief moment, I'd like to introduce Brett Hal. Uh, stand up in the back there. Brett is a law clerk uh with our firm Morris Lang. He spent two summers working for us. He has agreed to come back and be an associate at the firm begin this fall.

He is in the final stretch uh finishing up his last semester of law school at UMKC and and working for us for free this semester for student credit. So you will see him here with me providing free services to the city of God. So far appreciates you being a part of your educational process and of course we've got I guess a fellow kangaroo in the audience.

All right. Um so we're here to talk about the ordinance which really is the second step in the condemnation process with regard to the water looping project. At our last meeting, uh you all approved a resolution authorizing us to move on to this next step to proceed with it. This ordinance uh grants us uh authority to take that next step, which would be the filing of a petition in district court to formally proceed with condemnation. I had a conference call this morning with our outside engineer. Um, we are down to, I believe, about six or seven parcels that we're still trying to finalize an agreement with. Out of those, I believe we're hopeful that we'll be able to ultimately reach an agreement with all but maybe one or two of those. Um, we're getting really close with several of them. Um but still we need to uh approve this ordinance in order to move to that next step and and we will continue to talk with uh the folks that uh we haven't struck an agreement with in hopes that we reach a resolution and don't actually have to proceed with uh the petition court. But um we've already covered a lot of we've talked about a lot of this stuff in prior