City Council - Regular Meeting

open house tonight. Kisma right across or my old restaurant. Oh, dig home the metal section. Have you heard of Kisma? Yeah, they came. They're the ones that put the dog things in the downtown the watering stations. Flores. They're opening there. Daisy Flores. Erica. Um, good deal. Good. They're opening the dance floor. The Kismmet Foundation is opening kismmet closet. So that's you can rent your own We don't know.

We're good. Yes, sir. Call meeting to order. Shelley, can you roll call, please? Thank you, Mr. Mayor. District one, Councilman Rios is excused. District two, Councilman Pastor here. District three, Councilman Letham, present. District four, Vice Mayor Stapleton here. District five, Councilman Gonzalez here. District six, Councilman Shipley is excused. Mayor Gro here. We have a caller, Mr. Mayor.

Thank you, Shel. Shelley, can you lead us in the location, please? Let's pray. Dear heavenly father, thank you so much Lord for this Christmas season and we thank you for the birth of Jesus. Lord, we are so thankful for your many blessings in particular the friendship that we all share. We pray that you continue to bless staff as they work to protect and serve this community. And please encourage and protect this council as they make decisions that are for the good of globe. We pray these things in your name. Amen. Amen.

Amen. Of course, Mr. Mayor to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. If it's okay with council, if we can uh skip presentations for now, come back to them. and go to the presentation of the audit which is uh we have uh several people online for it right that and then we'll start we'll go back

yes this will be the audit to to start because um that would just help so many people that are sitting there for us so if you want to read that okay so it's a presentation approval of the fiscal year 2324 financial audit we I have uh Scott Graph listed on here. Scott, can you hear us? I can hear you. You ready? Yes. Yes, we are ready. And And do you can you present your slide from your side or do you want us to put it up there? If you we can share screens with you. There's only a few screens. It might be easier if you just put it up for me. Okay.

And we can go right to the what's inside screen to start. Okay. And so give us a second to um get that up. Okay. Okay.

Go to slideshow. All right, Scott. We have the um the splash page on the front. Um Go one more screen. There we go.

Wonderful. Thank you, Mayor Council. Thank you for having me back to present the audit. Uh it is uh the audit is for the year ended June 30, 2024. So the period is from July 2023 through June 30, 2024. And you may remember I was just at council meeting I think was in May. So we were presenting the 2023 audit. So uh work is getting done at at the city to get their audits caught up. We're we're uh you know at the June 30 2024 as we present that that will be today and then uh we'll be on track to get the June 30 2025 done. Uh and hopefully the 2026 will be right on time. We'll be all caught up. So, congratulations on that. There's a I know this has been a a big year for you guys. So, um with with a big year comes other financial responsibilities I know you're dealing with right now. So, we'll we'll do our very best to help you through those. Um we'd like to just go over this slide real quick. Just a summary of what's this audit. Um when we open up the audited financial statement, you'll see the independent auditor's report. And uh if you read through that report, it'll describe what your responsibilities are as management, what the auditor's responsibilities are as management. Sorry, as the auditors uh manage management or the city is responsible for putting together a financial statement. Um putting together a whole set of bookkeeping, you know, all the detail entries um so that they can prepare a financial

statement and uh they're also responsible for designing and implementing internal controls or policies and procedures to make sure that you have a good clean set of financial statements. Um what is the auditor responsible is to make sure that your uh financial statements are call that there's reasonable assurance that uh there's no misstatements that are m material uh you know mistakes errors whether it's caused by just errors or fraud. Um so that's our responsibility is to prepare an audit so we can have what we consider reasonable assurance. Reasonable in our term means a high level assurance. Um The the next part I want to talk about is in that letter is the opinion. That's really what you're getting is what's the opinion of the auditor on the financial statements. And this is a clean opinion. So congratulations on getting a clean opinion. Um we'll talk a little bit later about audit findings. There's two levels of audit findings. Uh audit findings that are required to be put into the audit report financials. Um and then there's just you know a lesser as a result a lesser finding usually their auditor recommendations. Um we like to report that there's no audit findings that are significant that were required to be put into the the report. Um but in a little bit on a different slide, we'll go over a few of the auditor recommendations where we can see areas of improvement. Um as we dig through the financial statements of one of the large pieces of that financial [clears throat] management discussion and analysis

and that is the city's uh the city management has put together this section. [bell]

It's a narrative discussion and analysis of the financial activities of of the city. So it is quite helpful if if you read anything in that financial statement that's typically the easier to read has comparisons between prior year and current year. It's a it's a good uh analysis of the financial operations with the town over the last year. Following that, you'll find uh what we would call um financial statements which are required by um governmental accounting standards and those are typical and and comparable to other financials for other cities and towns. They typically include what's called governmental life financial statements and they those statements are found on page 18 and 19 that those statements provide kind of a long-term and a shortterm analysis of your uh financial situation. And then on pages 20 20 to 29 you'll have fund financial statements uh which are typically your governmental funds like your general fund revenue fund bridge fund um those are more short shortterm focused financial statements. Um they're based on available spending resources. Um, and then you have your proprietary funds, which are your business type funds. Um, so that's kind of what's inside this. Um, I told you we talked a little bit about recommendations we found as we went through the audit. If you could [clears throat] go to the next slide, I have those listed out. Now, last year we presented some recommendations. When I say last year, that was just last May. We talked about these. A lot of these

are going to be the same recommendations. And the reason they're [clears throat] the same is because they're they're very current. I mean, we just talked about it in May. And some of these things take a little time to get uh to get completed and fixed. There were six recommendations in the prior year presentation. Now there's four. So there's been improvement between 2023 and 2024. The first one, so you're probably You're going to remember these as we talk about them because we talked about these and it's kind of a repeat. The first one was related to uh you know when the audits do our state statutes require the audit to be completed and submitted uh within 9 months after your year end. Obviously the June 30, 2024 is still beyond that 9month requirement. And so this is this is just a reminder that we've just got to get these things caught up and done. Um in order to be able to be caught up um for the June 30, 2025, that 9month period would mean that you would have to have that next audit done by March 31st, which is doable. It's going to be tight because uh we're still in the process of uh having finance put together and be ready for that audit. But but uh very possible that that can be done by March 31st. Um the next recommendation is related to the bank account reconciliations. Um when we when there's a reconciliation of a cash account, there's typically items that are uncleared at the end of the year, usually it's a temporary difference between, you know, maybe

writing a check that didn't clear the bank until the next period. Those are those are um reconciling transactions that remain typically unclear on a bank reconciliation. Um this this last year there were a few items that uh were on that that uh were really based on some adjusting entries that uh needed to be needed to be corrected. Um and so our recommendation is just to make sure that the finance department looks at that within 30 days. If those items haven't cleared the bank, why haven't they cleared the bank? And uh make sure that those accounting adjustments get made. And so that that's what that's related to. And I I have no doubt that they uh they'll have that fixed by the next audit. Um on the next slide, we'll have a third recommendation, and this is a policy and procedure recommendation. Um basic basically uh long-term contracts at the city even though they're related to like uh maybe a long-term lease. Uh if you have a if you enter into a lease, whether you are leasing or or you are leasing from somebody as a lease award or the leasey, either way, if you're in a long-term contract, typically you have to what we term capitalize it and create the asset or liability associated with it. Now, there's a lot of things that we go enter into long-term leases. Some of things are very small. You might have a postage machine, for example, that has a small payment, but it's a long-term lease. It's greater than 12 months. It would fall under this accounting

standard, but you fortunately you're able to create what's diminous [clears throat] or you can create a uh an amount of capitalization amount saying, "Hey, we're not going to capitalize anything, let's say over 20,000 or under 20,000." And then that that makes it so you don't have to capitalize all the little small things. Um, so our recommendation is that the town put together a policy of what that minimum would be and so they can the finance department can follow policy um in deciding how they're going to treat long-term leases. It also applies now to software. If you have a software agreement, a lot of times those software agreements might be, you know, a lot of times the police department will have cameras. The cameras when you purchase a camera will have a software a software terms that provides support for the camera and those typically are longterm.

So we just need to make sure that the finance department has tools necessary. So they don't have to capitalize all everything. They can just capitalize anything over a threshold and that can be determined by putting that in a policy. The fourth item is something that uh when I read through your your personnel policy, it has it has a buyback of sick leave upon retirement. Um which allows for somebody that retires to be able to have a buyback of sick leave. The the only question I have is I'm a little bit confused when it says retirement and I think uh defining what retirement is for this buyback policy can make it more clear

and for example

go ahead Scott and no we um uh we had talked about this uh at the last audit and this is my my apologies to council um we had meant to make this change. We're about to make this change and the only change is to add that retirement is going to be defined as filing paperwork with ASRS uh PSPRS formally retiring through the state system. Everybody who works for the city must be on one of the state retirement systems and and that would be the the the measure that says we'll do the buyback. um people who retire who people who separate early voluntarily and say they can say I'm I'm retiring but if they if they don't pull their retirement then then they may go on to other jobs and and that's the goal of of this retirement of the sick the buyback is to encourage people to stay to retirement um and then some people do retire and they go through the system and then they come back um and that's okay but but I think the only to to answer the auditor's uh question about the you know where are we on this? [clears throat] We're going to define it as filing for retirement formally through the ASRS system or PSPRS system and that that would satisfy your needs. Right, Scott?

Right. Right. It just it it was kind of didn't have any definition before and I think that would be great. Any any definition of what that means to be retired? So, you know, You could easily have said before that, you know, on retiring here, maybe you're just leaving and picking up a different job. I don't know what the definition was before, but that that sounds like it's a a [snorts] good place. So, um I would suggest updating the policy or the sorry the uh personnel policy to define what that means. That would be great. And my my intention was to do that, but I didn't get a chance. Mayor, go ahead.

Yes. Uh just a question. Well, there's no time frame. So, if somebody say somebody from PSBRS retires, we hire them for five years and they retire um then they're eligible for that. Yeah. If if if they pull the retirement if say your question. If they pull the retire if they Yeah. If they pull the retirement, then they're eligible for the fleet payment pipeline. But if they don't, then they they're not eligible,

right? [snorts] Because you you have people who retire from the city but don't want to enter. they're either not they don't have their 80 points or they're not old enough and they may take some time off but they want to come back and go to another ASRS job. So that would not qualify and and then you have people who retire formally and then take their year off and then come back or you know and and but they would still get paid out um uh and we're happy to have them come back when they retire. But it but I think that the the technical term retirement means pulling your ASRS and I think that's the cleanest um and the and I think that's the original intent of this policy. I think we're just um taking out the the fuzziness of it.

And that's how we've applied it in the past. Okay. And then also Scott before we go back I um I did not so when I moved the me when I moved your item from the back of the agenda to the front of the agenda I forgot that I had not printed off copies of the audit for you and I kind of kind of [snorts] set myself up here. So we are working on getting you copies of the full 40page. We have the addendum there and and we're getting he has page references to a document that you don't have right in front of you but we will get you he's work uh Eric's working on those right now. Scott, go ahead. Okay. I thought everybody read it word for word down [laughter] though. But that's our homework for tonight.

But I don't think we'll have time to read through it all. Um, is there any questions related to any of the findings before I move on?

Okay, that pretty much uh is a is the audit presentation. However, I have one more slide that just talks about some financial numbers within the uh financial statements. Now, you know, there's there's a lot of things we could talk about within the financial statements. So, um your finance department is probably where the details are going to be talked about as it relates to the numbers. But, uh usually the question I get from council members are are we better off or worse off? And uh that's kind of what you want to know, right? Um in this in this is this is a little schedule, but these numbers come from a statement of net position on page 18. And it's it basically it's net position is the uh net balance. If you take all the the city's assets and you reduce it by all the city's liabilities, your your remaining total is net position. And typically as this number increases, it represents a uh a an improvement in the financial situation of the town. And as it decreases it can represent sometimes a deterioration loss of loss of fund. So um so what we do is we put it together we compare it right we can look at governmental activities which are typical general fund uh streets highways road bridge fund grants and uh we can compare what that balance is to prior year balance and you can see that that position increased by you know $7.5 million

business type activities are, you know, your sewer, water, those actually decreased by $418,000. Um, but your total net position together had a net increase showing improvement of 7.1 million. Um, I know there's [clears throat] a lot more detail and questions probably in all of this. I mean, that doesn't mean you have spendable resources of 18 million. A lot of that's tied up in uh you know, over 14 million tied up in capital assets that are things that you really can't spend. You can't spend your streets or curbs or street lights, but uh but ultimately it [clears throat] does still show that uh the city is improving financially um as it relates to uh your position. So I know I know that's just a very summarized based on the time we have. I wanted to make sure we could talk a little bit about that. Do you have any questions?

Any questions for Okay. Well, let's we're ready to get started on the next one. We'll get you guys caught up. So, um hopefully you guys have a good holiday and thank you for having us on and we got it done. One more year to go here. So, Mr. Mayor, me, members, council, thank you very much and um the the law has changed and so we do need a motion to uh item and uh and we are working on the document too. Okay. Make a motion to approve.

Second. We have a motion, a second for approval of uh the audit report. Is there any other discussion? All those in favor say I.

Any oppose? Nay. Motion pass. So now we'll go back to uh special presentation and item 1A is presentation of council direction regarding proposed procedures for selecting and appointing members of the city of globe municipal property corporation. Mayor if um we we had talked about this a little bit. Did you want to we it's that time of the year where we're coming up with um uh the municipal property corporation. uh it'll be coming up in uh re-upping the members in in January and we had talked about a little different process of and and putting not just council but but uh members of the community but did you want to do you want to you have a we need to figure out how we're going to to do that process and you have a plan?

Yeah, I think there's there's some questions on on the on the uh guidelines and the procedures. Obviously the council served as this uh corporation. What we're looking at is put appointing or looking at individuals to appoint to this corporation to to to help us out through this process. Um I did have an offline disc uh conversation with uh Councilman Shipley. He had questions about it. And uh what I'd like to recommend is that [snorts] um we we form a work group so we can expedite this uh of three council members so we can uh look at the guidelines, look at some recommendations for for uh the public uh who we might put on this board and then bring that all back so we can get it back by the meeting in January, first meeting in January uh for uh the council to review and hopefully move that forward. Uh, Councilman Shipley was interested in it. Obviously, uh, Vice Mayor Stapleton is the president of the corporation, so I feel he should be on it. Um, I I would also like to be on it, but it's up to council. I want your input on it.

I think that's a good choice. Yourself, myself, and Fernando. And I'd like to three of us. Yeah. I'd like to have a meeting even as soon as next week. uh cuz we before we get to the holidays, we can get if we have some individuals that we might be looking at, any counsel members looking at uh putting on that uh corporation so we can contact them and have some solid [clears throat] uh names by the time we come back. Uh I don't know when our first meeting is in January. The is it the 13th or 14th?

The 14th. the 14th of January. But um but just so we have adequate time to follow through with council's the the work group um we we had scheduled um a possible date for the work group this Monday at noon coming up before Christmas and so I hopefully that the three members will be available. I think think we confirmed that discuss it with Councilman Shipley on the date. Yeah. And he was good with that on Monday. Yes. Um, yeah. And I know I get Mike, you work on Tuesdays, so Monday you're off. Monday should be fine. You okay with that? Yeah, I'm I'm satisfied with that makeup, Mr. Mayor. Okay. So, problem with

Yeah. So then, mayor, direction would be for um for staff to contact your first two choices with uh Vice Mayor Stapleton, uh Councilman uh Shipley, confirm that they can make the noon date, uh the the noon time and date, and if they can't, we'll go down and see who else is available. Okay. Okay. And that's all we need is just direction on that. No vote. No vote. Any other comments or questions on that? And hopefully we can get some information and and understand the guidelines before we meet. We'll have to we'll look at the um the documents that back that up. Okay.

The bylaws. Thank you. By Yeah, good. So that Thank you, mayor.

Thank you. So item uh 1B, presentation, staff will update council and flood recovery status and future actions. And we have Paul on that one. So So mayor, this is this is going to be kind of a and council uh I wanted I wanted to give you a a kind of a rough thumbnail from the high level and we have many staff members if you have details that you want to get get into. Um, I will tell you that if you look on the board, we we have uh December 28th is the uh the deadline to submit our list of damage. We were working on that for 3 hours before this meeting. Um, and so a lot of timelines uh and and things going on. This is a it's a it's a heavy lift, but but we need to do this if we want to, you know, make this as uh recovery as quick and and affordable as possible.

[clears throat] So um I'm going to go through work through a presentation and this is based on um not only what we need to talk about but a similar presentation. It was more detailed. This is going to be an overview. We will come back with a more detailed presentation that went on at Hila County. I think it was on Tuesday. I looked they had the audio posted. I could not find the video. I was going to send the video out. Um but they you can listen to the audio. Um but it was a it was a very uh uh interesting presentation in the fact that they are going through the exact same thing we are going through except their numbers are much higher and their challenges are much greater. Um so but but let me

Paul this this uh this is NRCS or in well this is about it's it's more than just NRCS. Okay. Okay. So the deadline for NRCS the the No, it's the deadline for DEMA. This is a deadline for the 28th.

Yeah. This is not and but but everything so any program we do whether it's DEMA, FEMA, NRCS or the the one the long-term one is all based on what we submit on the 28th. If we don't include it, I mean, we we're including, you know, the the jammed up water fountain on Broad Street that got full of mud. I mean, we're we're putting I hate to say it, everything everything that is possibly flood damage that we can we can put in and see see what happens. Uh you once you put this in, you can't add anything afterwards. Whether they all qualify, we'll find out. But but we are being advised by the demon people just put everything in it that that that is a possibility because that's a starting point. So that's why we had the big brainstorming session. So, uh, but to give to give council and the public a handle on the priorities in our flood recovery plan, um, there there are there are four major concerns or or action points that we have. Um, uh, the sediment removal from the creek bed to restore the creek bed to the historic levels. That is our number one thing we are going to use and and I'll go into detail the NRCS money to do just that. that but but that is the of all things that that needs to happen and needs to happen quickly. Uh that the the 28th floods the September 28th flood laid a lot of sediment a lot of debris and not just the debris on top layers and feet of and you know four to eight feet of sediment in some places that's got to get pulled out of there. Um the other the other the second biggest thing I would say well I wouldn't put them in ranking order but um the flood debris removal from the community center. We have 2,000 cubic yards that we need to move. You can't just take it and dump that anywhere. It has to be tested. It's already sorted luckily. It has to be tested and then we need to um get help

with how to uh move that around and I I'll talk more about that how to get it properly disposed at a final location. Uh that's a garbage pile out by the Yes. Yep.

And and just so you know that that we have 2,000 uh cubic yards, the the county has 14,000 cubic yards. Um then the third piece is the sewer system um that we need to address and the damage there. And then staff present uh preparations for the future. Uh we need to start now to put things in place so that that we we've learned from from what we we've taken what we've learned and and put things in place. So we're ready for for it's not if it's going to rain again and we will have monsoon events and and tropical storms come and fly you know uh hit globe but but when so so we got to start now. So um I I I want to take a second and and thank some people the uh the Hila County and and um uh Homero he has been very helpful. He makes trips over here. He gives us guidance. He's been through this. He's leading the effort. He was hired on as a contractor back to the county and he's been helping us. And then um it is Lucinda. What's Lucinda's last name?

Andriani. Okay. Yeah. Andreani.

Lucinda. Andreani. She is the the chair of the Cookanino flood control district and they have gone through this. Um mayor, we were we we saw that presentation in Superior. um she was quarterbacking that whole effort there and her uh her knowledge she is she is just eager to help us. We have a meeting set up um on on Tuesday to kind of go out where where we're at. And she and it's like talking to somebody who's already been there. You know, if you if you're going to go through this to have somebody like, "Yeah, and when you do this, be careful of this and watch out." You know, she she's just a a wealth of information and because it's very similar. Uh it's flood damage caused by fire uh a fire event. So, so along with everybody else from the county, um, from DEMA, from from, uh, USDA, but but I just wanted to to tell you that those are two people who have experience that are really helping staff get through this. Um, sediment removal, we will be using, we will not wait for DEMA and possibly FEMA funds. Again, DEMA 75% uh, coverage, 25 reimburseable. That is going to happen. FEMA requires a president a a a federal declaration and and we don't know where that's going to go. So, we're going to hope for that, but we're not going to rely on that. So, we will all our all our efforts will be based on uh the 7525 and that's how we're going to do our financial planning and everything there. Um, so the the NRCS funding, this is what we're going to go after for the actual floodway for the um the material removal, the dredging, the sediment removal in Penel Creek. Uh, the countyy's doing Russell Gulch, they're doing the the canyons. We are responsible with this. It goes right

through the city. Um, the NRCS funding is limited to waterways. Um 70 25 75% 25% with a match is the match. Um 220day limit on time to work. Once once we get the green light the go we have 225 days 220 days to complete the project. All right that is quick. And what we've learned from the county is get your engineering done and get your ducks in a row early, which we are doing, and be ready to go and and don't try to bite off too much. Keep it focused and make sure that you you can get it done in time. If you can't get it done in time, um then the money just goes back.

We can't ask for an extension.

We we can ask for an extension. If we're if we're just that close, we have a good chance of doing that. But we need to aim for um if we aim for getting it done. And and what I what we want to avoid is project creep. We don't want to get so so big that you know when you start tearing into this, it's like, okay, well, we need to to get the the floor of the creek done. Well, then you not do the banks. Well, the banks need to be shot creek. Well, the shot creek needs to be stabilized with a wall. We can't let it go to where that these things won't happen. We need to focus uh on lowering the floor of the creek and doing what's necessary on the banks. We will still be engineering for the the long-term uh funding that we can get to do the bank stabilization, do the shotrete, do engineering, do concrete work on the banks. But there I don't see any realistic way we can actually form and pour concrete in in the the creek this quickly. So, we're going to focus on getting the the the sediment out of there because you you have to do it. It's like repairing a chain uh from uh basically from Bear Creek to the sewer plant. That's what needs to be uh made safe. And if you don't do it all at and have it all at the same time, you're going to have weak links. So if you dredge 80% of it and then you got 20% that is not ready to go when that rain comes that 20% is going to is going to blow it out blow it out of the banks and you're going to have the same problem. So So we we can't phase it. We got to do do dredging do we sediment removal now then we can come back in and work on reinforcing the banks and and finishing the banks and and doing that. Um but the design will be uh we'll start with like I say the engineering is simple for doing dredging. We take it down historical levels. While that's going on we will start another contract to do the

actual design work for repairing behind um uh behind Lacita and many other places that we have and they're all listed up there. I'm sorry I jumped in Mr. mayor, but the the I wish more people were here today in this audience because all of us have been getting static about, well, when's my little wall going to be built in the creek? When is my little We're getting that right now. And I wish they were all here today listening to this

because if we focus on this, which I believe that is our primary mission, we'll solve a lot of things and then come back later and do the repairs that need to be done. But we need this pushed out to the public to let them know we're not going to get into mission creep. We're going to focus on this. And I've already taken the arrow way back at when when this thing was a day old in a town hall.

We are going to do this and I'm hard wholeheartedly behind this. But there's so many other aspects that the public wants their little island or their little wall built. We can't do that right now. And and I'm being a stickler for that and I expect more push back. But we've got to fix the channel first and and I hardily uh support this. Thank you, sir.

Well, and Mr. Mayor, members of council, um what we will we will be communicating with the public in uh on this because a key part of doing the the the sediment removal is we need right of entry. We need to have drainage easement. Yes, sir. and and uh I think I think maybe only 40 to 50% of of the creek is in city of globe hands is in other governments private property corporates private. We don't think that's insurmountable. We're already meeting to talk about we have with our attorney uh our our documentation and we will in January we will roll out um our our public information to say this is what we're going to do. we need your help. Uh and and help from the the the people like the railroads and the mines and and and those so those are are super important also that we're starting early. We will start the communication because that is going to be a a public goal that we need to achieve and we need that public help. We don't think we're going to have a lot of push back. We think that most even the private owners that that were a single homeowner are going to see that the necessity that that we do this. But on on the the NRCS funding and getting the 220 um getting prepared for the 220 days of uh of work, we we have we happen to have Civte on our on call list. Civt uh engineer was the engineer that was the the key person with Cookanino County with the Cookanino Flood Control District that that helped with that. He knows not just engineering, not just hydraulics, but he knows how to run a project that will get reimbursed. The the goal of this this NRCS project is to have a have a scope of work to get it completed [snorts] and

get it reimbursed because the the the beauty of the the the NRCS is they are on a month-to-month reimbursement. for for every dollar we spend, we can we can take that and ask for that back as soon as a month. Once that bill has been paid, boom, we can we can get that back and we can recycle the money. So, we we make a payment, we we we get the the hauling done, uh we pay them and then the next month we're getting that money back and so we're not coming out of pocket. We're not coming out of uh out of our our our money. We can just keep recycling, put that to work. That is really good. That's why it's good that we already are working to get cipe the scope physical. Then we will be doing uh uh for the actual construction the actual activity of moving this dirt. We use we're going to use a uh uh semar at risk construction manager at risk. This is a method that I think you may you remember they talked about at that presentation. This is what the county is doing. And um we go and we get we find qualified people and then we have a time limit and a scope and then they give us a price. Now the price will be the price but it's going to be reimbursed based on the guidance of the civ engineer. Um but we also have a company that worked on Cocanino that is on state contract and so we we can we don't have to go through a complicated um procurement process putting a request for qualifications out waiting the six weeks everything you know every week is a week that we're not going to have to move dirt and so we're very lucky and that that's who we're going after. Um uh and then again the goals are to move move the dirt within 220 days and get everything paid for that nothing gets disqualified. This is a much friend I always say this this is a a much more streamlined program and

they they motivate us by giving that 220 but they but they're very helpful. We've had multiple meetings with with the the the people who are part of NRCS and and we think this will work if we do our part as we're being advised. keep it simple and just go with the the most impactful uh project and that is lowering the floor of Penel Creek. So that's how we're handling number one. Oh, go ahead Mary. Did you have a question?

Yeah. And and and the key to remember because I went to the presentation at the county too and it was pretty complex and there's much larger their projects, but this is a 30-day reimbursement and when we heard from the DEA and the state officials, it could be years before we get reimbursed. It's not guaranteed that we're going to get it this year, next year, could be four years from now, who knows? But this at least gives us 30-day reimbursement right away with our money.

Yeah. And so, so that is this is something that that we found out about early and and we're getting geared up. The county is getting geared up. Um they used this right after telegraph fire and and they did they did a bunch of engineering on Russell Gulch, but they didn't get to construction. The time ran out and they left $8 million on the on the table. So, but now Russell Vulture's engineered already. So, they're going straight to construction with that. Um, so then we have the the right of entry campaign. Uh, we'll be working and that'll be very public campaign to to let people know what we're trying to do. Um, then we have the flood debris removal. Okay. We we have it sorted into four categories. You you have vegetation, you have uh sediment, you have construction debris, and you have appliances. Okay. But where it's staged right now, it needs to be tested and taken to an appropriate dump that will handle whatever it tests for or doesn't. There's also, if we're going to get reimbursed for this, we need to have companies that will monitor the the hauling to make sure that I mean, yeah, the government's fearful of waste, fraud, and abuse. And so, they put a lot of checks and balances in there to make sure that doesn't happen, but those are tough. And so we literally would to get reimbured have to hire a company to track all this and document and photograph it. We're looking at a couple options. We're looking at some hybrid options. Do it totally through a company. We have we're looking at an option where we do it ourselves and we have a hybrid version where we we train up staff and and put it together. I I don't know which one's going to pencil out as the most affordable and we can get it done, but we do have a deadline of July 9th to get that debris pile moved from uh from the community center. So, that's that's the second thing we're working on. Um the the sewer system damage. Um we are finally completed with the temporary repairs of the um of the sewer system. uh our our

bill on that right now is about 1.1 million for what we had to do from the 26th uh uh through to to today. Um and uh but the good news is is we're we're back to having a functioning sewer system. Um we need to evaluate the extent of the damage. We need to do the cameras and figure out what condition is it in now and then we need to determine options. It's too early to decide if we're going to try to do this under the DEMA. If we get FEMA, what we do? There's there's options that we have available to us for funding from WIFA that may correlate. And there may be other options in there. I can't tell you right now what option we're going to take on how we're going to repair this. It kind of depends on how fast we need to repair it, too. So, this one, this is a work in project and in progress, but it needs to happen. So, um,

is it 220 days? No, this is not 220 days, but the DEMA money if we if we use it for DEMA reimbursement, we we have about a year to get it done also. And and I don't know so we don't know how much we need to get this this one. This one I have the probably the the least information because we just got finished getting it to function. Now we can start looking at evaluating it. Okay. Um and then uh preparation for the future. Um uh we are looking at uh the mayor, we had talked uh and you had talked about how can we use the emergency powers uh [clears throat] of of when we declare an emergency to um to handle the next hopefully not, but if we do have a next event, uh we're going to look at actions that can accelerate economic recovery. That's one one thing that that you've asked and we're we're going to have a a brainstorming session about that at at some point. Uh we're looking at how do we uh correctly handle uh employees that that work a month straight and what a fair a fair compensation looks like that uh some some of those types of things. We're going to look at having the emergency contact lists and uh and here comes your audit just so you know. So your homework will have a test.

Thank you. Oh joy. Um

thanks Eric. So, mayor, this is something we talked about that we one of the many things that we've learned is that we that that we should have a uh a slate of people that we can pick up the phone that are ready to [clears throat] go that are willing to do this and and help us with that. Um and and so we we that's something that that we can consider in preparing for the next uh uh emergency. Um some of the some of the other things that we're we're working on now also for preparation and doing this. Um we have a a new DEMA spreadsheet. So when we we will have them on the agenda today and the the first one where we're paying for a bill that we we must pay because we incurred the cost but it wasn't budgeted for. So we're budgeting it through our grant uh 20 uh funding line items and but we have a tracking spreadsheet. So, so council, as we spend this money, you can see what we've spent already, what what we're we're spending up to date and what we have in the queue that is sitting waiting for the contracts to get written and the invoices to come in and finalized and and uh I'm not going to talk much more about that, but we will roll that out when we hit the first expenditure item. Um, also one of the things we we've always struggled with trying to everybody trying to get their their vacations in. We had at this this flooding event um blew out everybody and trying to to get their vacations. People instead of vacationing, they've been working uh much more. What I am going to do, one thing I can do to cover for now is is administratively uh we are not going to sweep people's vacation if they did not take it. if their vacation days are over 240, we are by by policy we should, but but I don't think that's fair. We're going to look at that number and whether that number is the right number or the wrong number. There's a history to that number um at the budget

cycle because there is a budget impact to to doing that. But just to to for fairness to everybody, we have we have many people who who are over on their vacation facing a sweep. So administratively, we're going to hold on that and and we will look at that when we look at uh setting our budget in during the runup in uh April, May, June. Okay. The other one question on that. So on their hours that they're over, can we obviously the hours that they utilized over over and above during this flood event, we've we've done a a buyback on vacation. Can't we utilize that that system? This is this is something this is something that that because of the budgetary impact we're going to we're that is something that we will talk about uh when we plan the next budget um for which would be the 27 budget. Uh not only uh adjusting the um the cap. So we had no cap up until 2014 when a previous city manager put that in as a budget saving item. Okay. And that was kind of a shock to everybody. So, I think it's not the place to to look at this. I just going to not uh I'm going to take that and make this neutral and and not do this week and then we can address that as part of the budget cycle and you can see the actual impact to that. Um um and then we we have we are working to complete our emergency response plan. Um we are all talking about and excited about what NIMS training we will be taking. Okay. So we we need every staff member and we're thinking about making that as part of your onboarding a certain level of emergency training. Um I'm not sure what NIMs stands for but

it stands for national incident management system. I was a state coordinator during my tenure.

Yeah. And there's many levels and the basic level will be um uh we'll be doing that. I will be taking that okay from and from the top down. Um, we also are looking at a um uh uh an incident uh action plan. uh um uh looking at kind of learning a more comprehensive look um at at what we learned and and putting that plan together and and then we're looking at putting together a a a period uh with uh building so a grace period on on certain things and how we can put this in place so that we give some appropriate amount of time for um residents and business owners to get uh moving on their on their residential and commercial projects. and then uh and and let them know ahead of time, you know, this is what you can take advantage of and get this done now, but at some point we will have to go back to to normal enforcement. So, we're going to talk about that, too. Um and so all of these things are things that preparation for for the future. So, there's a lot here and if you have any more detailed questions, mayor, you and I had talked a little bit when we talked about this item. Uh, I don't know if I answered all your questions, but um, but uh, we have every the staff people who who need to be here. If you have any additional questions, they're ready for whatever.

I just have a couple. I think you the total amount. You didn't give us the total amount what we're requesting through in RCS. We don't know yet. We don't know. So, you don't have we don't have a total how much we're actually putting in. No, it's it's all that we haven't put a price on it yet. So,

and and we're only putting in the two projects in. We're not putting in the sewer replacement. We're only putting in Okay. So, and so we're putting in every bit of damage, but we can only address the dredging. We will use the the NS um the NRCS program to do that. The rest like um non non floodway stuff, roads maybe or some of the railings on the bridges that would have to be DEMA. Sewer would have to be DEMA. But but we don't have two different damage assessments. This is the master damage assessment. if we don't put it in, we won't we won't be able to uh have it touched. It doesn't guarantee that all this is going to be paid for or done through that program, but it gives us flexibility. And I think just one more comment uh going, you know, I took from the uh county meeting is we need working together with Miami and the county to to create a regional plan, a regional plan for our whole community, not just for the city, but we need to be thinking regional with all this recovery efforts and and mitigation. So yeah, and that's that's something that the the county brought up and I think they're going to be looking at um in the future. We'll be watching out when the time is right. We'll talk about that and and mayor council Mariana

uh Tuesday I attended the uh recovery framework meeting sponsored by the county uh at the EOC and that is the well when I was getting ready to retire from the state the recovery framework had just been written and was being tested. Um the framework itself is intended for uh a set of guidelines and checklists for um people and agencies involved in recovery after a disaster to ensure that they've done all the homework in the recovery processes. Did they miss something? What what do we need to add? Uh what's our view? Is it economic? Is it long-term recovery? Is it preparation for the na the next flood? All of those things are addressed in the framework and we covered that with Dimma in the meeting on Tuesday uh led by Carl um Justin, excuse me. And what I saw on on the board was that the entire region is engaged from every aspect you can think of already because we recognized early on we needed to start pulling together. So you name them, priv private sector, NOS's, Red Cross, uh, and then all the state partners, they're on that framework list already. And so as you do the the boxes, you could see that everyone is involved in the region just because we're a small region. We all threw in together. So we've already accomplished the naming of who's involved and now it's moving forward with the missions that need to be dealt with. One of them, Mr. Mr. Mayor, we we discussed after the fire had to deal with having our own regional um chapter of the American Red Cross having our own like PAC has a community response team. The emergency response team might have been used in helping to evacuate people out of Lockita for example because they're trained for light search and rescue and and they they could be

attached to a fire department or a police department and kept in an ongoing ready position. So those things are already being addressed. I'm happy to say our staff is actively involved in that. Um so kudos to to the city of Globe for being a leader in there, but it's a regionwide effort and it's already been created and so we don't have to reinvent a wheel. It's already there. uh they're going to meet I think again in January and and the point is to touch all the bases on the subjects or the efforts that are being made to be sure that everyone is posting information to each other as well as noting successes or um discrepancies or problems so that we can address them as we move forward. So I'm I'm glad you know government is doing their thing, the framework is from the state is doing its thing and we're moving forward in all aspects for this recovery and I'm happy to say that Mr. And

does [snorts] anybody the council members have questions or comments for Paul or any of the staff? Just one question. When you say we're going to dig out the wash, how deep are we going

historical levels? So, so if you look at it, it's raised up some over the years, but it's raised up a lot. And so there there are certain markers. Sometimes the level of the sewer uh manholes is a historical level. Sometime the bottom of the built-in walls like like if you go to Lockita and you go down to the and find out where the base of that wall is, that would be the historical level because you don't want to go underneath that wall. It would undercut. So So I think the engineers can figure out even though we may not have as built as to when they dredge that. I think they can determine kind of what is that historical flow and that they get it in a couple spots. So you if you set the historical uh level the it's the you have the the depth versus the width you get the volume you get the flow rate you have to equalize the flow rate. So what you if you get a couple markers where the flow rate is historical then you balance it out uh so it it's not going fast slow if if the water um if the water slows down it deposits this load. If the water speeds up it it it scour and lifts stuff. So they what they want to do is make sure the water passes at an equal speed, equal rate, not going faster or slower, not a no rise situation. And so they just have to have a couple historical markers and they can engineer it all to that standard.

Okay. So it will change throughout the Yeah, because it it's again it depends on if it's a really if it's really deep you can go narrow. If it's really wide, you can go much more shallow. But also we know is that it's I mean you if you go by and look at hospital drive in Russell Gulch I mean it's like what what channel right it's it's a but then you go over here where the entrance to the city is it's 20 25 ft deep. Yeah. So it needs to get back in some places there may be places where it's scoured and we got to put dirt back in. We don't know but you just got to equalize it. So

Paul question on u 28th is deadline. Uh what do we anticipate approval time? I mean, how soon do they turn around on approval on for the for the the NRCS? Um that should um No, that's going to approval is going to be fairly quick. I don't know that we would be denied. Um Connie, real quick, jump up there. Look, if you're talking about Yeah. So, jump up really quick. I guess I'm worried, you know, if we're not worried, but if they approve it right away, then this is projects that need to begin immediately.

So, so Mayor, council, the disaster uh the damage assessment list for this flood event um is due, it's a 60-day list. That's what it's referred to by DEMA. And it's due on 1228. Um there from this list, it's not a matter of approval or not approval. It's the list of the damage from the event. Everything that we move forward from here for different grants like NCS or WPO or uh or the bridge F FWHA. Everything has to be on this list. If it is not on this list, it didn't happen.

But but Connie then So this list here is everything that's happened. Everything that is damaged. Okay. Well, that you didn't say you said everything that's happened, didn't you? I meant I meant that the damage didn't happen. Okay. But I think there's a that's a different question. So Gary's [clears throat] going to come up real quick. Don't go anywhere. Okay. But because I think it's on the approval of the N the the NRCS. I was I was going to go there. Yeah. The so so the the the 28th deadline is deadline is for DEMA projects as we please chief

I'm sorry the the 28th deadline is for DEMA projects. So as as we go through if if we identify you know we again we have a given period we have about a year up to potentially if we have a federal declaration a year and a half to complete projects. So our responsibility once once we have that list in would be to go back in and say okay um if for instance we take our sewer line we we come up with a a repair um a more permanent repair for the sewer line we would have to scope that project submit it in at that point we would receive approval or not approval from from Dimma on on that project because everything again everything associated back with this is is reimbursements. So, we would have to, you know, we would have to determine if if we needed, you know, the for the bridge railing, some of the work's been done, the bridge railing, you know, we may be able to go back to to to DEMA if it if it qualifies, you know, if it's a qualifying project, we can go back and say, "We did this work at this cost under this scope using this vendor. Can this qualify?" If they say, "Yes, we've already done the work." um we we could potentially submit for reimbursement for that, but that reimbursement could take a significant amount of time versus the NRCS program that you know we would we would we would go out get get the engineering um submit the scope of work submit an RFQ if if it's selected once that begins we can start that project once we have funding then we have the 220 days to get the the project completed under funding. You know we're we've explored whether you know whether we can start one project

under that um this week two weeks later start something else under that and have another 220day window for that project or not. We don't have an answer for that for that yet but you know that question has been posed for that. So and Mr. members council that this the the the NRCS program they're working so closely with us the chances of any of this being you know we we don't have the dema where we're waiting on baited breath for whether it's going to be approved or not the their their guidance is so much that that we they're they're watching over our shoulder to make sure that what we do does qualify as long as we meet their requirements so I think that's a short answer as short as we can get or we can

and then just to clarify the damage damage assessment list. Everything generates back to that list. So everything for NCS and approval for all these other programs goes to that list. They're going to look and see if we identified it on that list. And then moving forward, if we were to get a federal declaration, it would make it easier for more federal programs to come in and look at our list and say, "We could fund this." So, and then I have one other unless there's any more questions. I have one last comment. So, so right now it's just a big if.

I I think that the the the NRCS is not a big if. I think that's going to happen. The only way it wouldn't happen is if we didn't follow their advice and and do this the right way. Now, Dimma,

a lot of it should happen, but there will be a lot of scrutiny. The oversight is is much more intense. And then [clears throat] so like the some things are simple uh staff overtime during the event that's that's going to be easy but when we submit for some of these costs as we get going that's where they start wanting killing us with confirmation documentation process. So so we but but we're just we're going to listen to our our the people that we're working with. We're going to do our best job to apply for it. Um we're going to see what they accept, see what they don't. We'll fight for what they don't and and at the end of the day uh we'll we'll get what what we qualify for as possible. Okay. Any other questions, comments?

And then one one last thing, you know, an important part of this flood recovery is having a 110 ft ladder truck. And we do have a member of the public actually a member of representative resolution here who had just deposited a wonderful donation check on there. So, so Brian is here representing resolution copper. I just want to acknowledge him as part of that recovery effort to funding our fire recovery. I I I don't know. I know it's not on the agenda, but can we bring him up to make sure on that now because I know if you come to call the public, we really can't comment and we don't have a call to the public on this agenda. So, so yeah, Brian, if you

Brian, if you just want to say a few words about how you know your partnership during this flood recovery effort. Thank you, mayor, council, staff. Um, yeah, since the, you know, night one of the flood, you know, our team really stopped what we were doing to support the city and the town and county and folks in between. And from that day one to now, we've been doing what we can at every, you know, level to support recovery efforts and rebuilding. And um while this is indirect, also still very excited that we can support the the firetruck donation for 100,000 because that helps the city be able to, you know, prepare and respond to future disasters of of this nature and others. So, you know, definitely fits that overall recovery effort. excited that we can support that and we'll continue to support the longer term discussion around regional planning as part of our original million-dollar donation was also set aside to um support a flood study of some kind. We haven't identified where that's going to go yet. We'll do that in conjunction with stakeholders. So, um looking forward to being part of that overall long-term plan as well. So

Ryan, we appreciate we appreciate the support that you and Resolution Copper Well, our employees live here. We had we had multiple multiple employees that were impacted by the flood and so this is home. Um and you know, we want to make sure that you know them and everybody else are taken care of as well. So thank you. And I just want to echo what Mike said. Yeah. You know, we appreciate your resolution. Copper involved in in all this recovery from the very first day, the funding to the to the United Fund, uh the help with this ladder truck we're going to have to pay in the future that's going to come up. So, everything you guys have done, we really appreciate it very much. Thank you.

And thank you. And mayor, the the actual live check is sitting there right in front of you. Make sure they get to Danny before you before you know. [laughter] They took it from me right away. I didn't even take I They tried to give it to me. I'm like, "No, not going to happen."

I just want before we move on to consent, I just want to make one more comment. I think the we really need and I wish we had more public here. I hope they they're listening and we need to spread that out, but I can't talk enough about our staff and all the work that has gone on since September 25th, the ne the very next day. The work has never stopped. We saw all the all the efforts that were done, the long hours without days off and to be still working on all this as NCS is is fairly complex and very detailed. We see the work, but it if we wouldn't have the staff that we had, every department uh pulling together um we wouldn't be there. The recovery wouldn't be where we are today. So, I I really want to commend our staff for everything they do.

Mr. Mayor, members, council. I mean, this deadline is falling on the 28th in between [clears throat] that that traditional week off, but we have staff that have are taking upon themselves to make sure that that gets sent out on time. And um and like I say, every so every one of those projects has to be inspected by members of the DEMA team. They've inspected some. We'll get them back up. uh we they're they're a little you know anyway I don't think the the massive number of of different items we have uh is uh not your typical disaster. So

Mr. Mayor I just want to add one more thing. um the recovery uh meeting the other day, I mentioned that uh I thanked them all for for the hard work they're doing, but I also mentioned that the elected officials in this region are actively engaged in the heavy lift. They're reaching out to our state legislature. They're reaching out to our federal delegation. They're reaching out to our consultants [snorts] to try to get as much help in the region as possible. I wanted them to know the behind thescenes work especially that this council is doing that's a lift that they know is being done. I just wanted to re reassure them that for the city of Globe are my partners up on the days here. I didn't even have to question whether they were doing work. they knew exactly where to go and where to be as that night unfolded and also to turn around the next day and start calling in at the higher levels uh our needs and I want to thank them for that. I didn't have to question whether the two mics were busy. I knew they were all busy and they were doing the lift that was needed behind the scenes from the highest level. So I want to thank you all for that.

Thank you. So we move on to the consent calendar and matters listed in the consent calendar consider be routine and will be enacted by one motion and one vote. Public hearing items are designated with an asterric. Prior to the consideration of the consent agenda, the mayor will ask whether any member of the public wishes to remove a public [clears throat] hearing item for separate consideration. Members of the council and or staff may remove any item for separate consideration. Also item A is consideration of waiver of section 2-4-10A. Prior discussion rule to allow action on the balance of the consent agenda. Accounts payable 550,259.13. Item C is consideration to accept grant GO202665075 in the amount of $5,500 from the John Henry Aldrid Jr. Foundation for Children's Material Services and Programming for the 5500 to fund books for home program funds received through GL204208001. Item D, consideration to apply for grant GF2665079. This is a brownfield cleanup grant in the amount of $3 million to mitigate the Haven building for future development for senior housing or other senior quality of life initiatives. Item E is consideration for the renewal of contract number PS206 0023 with L. Hauler and Associates for TPT audit services for the 2025 2026 fiscal year in the amount not to exceed $24,000 to be funded from account 10551234. Item F is consideration to approve contract PS20260038 with Cross Anderson Construction Company, a professional services

agreement for the amount not to exceed $16,000 from account number 105651234 contractual services for the conceptual design cost proposal for the planning and funding of the new fire station located at 703 East Ash Street. Item G is consideration to ratify contract number CS2026080 to JJ Electrical Contracting LLC to to repair sump pump wiring for the amount of 1,160. Funds from this pro project are budgeted in account 518522. Item H is consideration to ratify contract number CS20260060 with Wolverine Daylighting LLC executed under the city of Globe's emergency declaration resolution 1912 for the deployment of a jeder truck to clear sediment debris and blockages within the sewer lines caused by the September 25th, 2025 flood event for a total contractual amount of 10,9 $959 se 7 75% of this cost will be re reimbured by DEMA contingent on eligibility requirements through account 2080808 DEMA 2025 flood the remaining 25% will be encumbered within the wastewater budget do we have anybody from the public staff or council wishing to move any of these items for separate consideration

Mr. Mayor, I I would like to consider uh item C, D, F. What's the other one? H I just have a real simple question. It shouldn't take too much time. Motion to approve with C, D, E, and F. Second. So, we have a motion, second for approval of the consent agenda minus CD, F and H. Is that what you said was H? CDF and H and H. Okay. Um, any further discussion? All those in favor say I.

I. Oppose. Nay. Motion pass. Item C. Uh, Mike, that's on the grant for 5500. Yeah. Uh, I just wanted to to let the council know that, you know, Rail's been working real hard for uh at the library and and this is a pretty good grant and uh on top of her getting this award, I would like to put an agenda item on one of our meetings in the near future about the U building next door that's been compromised by all the mode and everything. What's the name of that building? The Rose The Rose building. Yeah. I would like to see if we could get something going on that. I know we've got a lot of stuff going, but you know, it's mold infected and it's probably not safe for people to be around that.

It's on the wall there, too. Oh, is it on the wall? Good. Okay, that answers that question. But but yeah, so but it's still be it'd be fine to talk about because that's not a a guarantee and so we can we can uh put that on just maybe put it in our ears. Something we could look at. Okay. It might be actually might be an good SAP thing, too. Okay. Y Okay. What was the other one? The next one. Do we have a motion for item 2C? Motion made. Second. Motion second for approval of item 2C. All those in favor say I. I. [clears throat] Both name. Motion pass. Item D is the $3 million for the mitigation of the Haven building.

Yeah. Uh on that building, I know that uh you're working on that, Connie. Um, and I noticed the other day there was a film crew working outside around the building. And I also noticed some people out there blowing tree limbs all over the place. Are we cleaning that up outside or is that just people doing that on their own because it's starting to look pretty bad and if we want to bring a developer in, we probably need to take care of cleaning. Like a movie crew, huh? You said a film crew. Yeah. There was a like they're videoing, you know, like uh what's your name brings in Molly and them? Yeah. Yeah. There were some kids and they were doing some stuff there. They've been doing some stuff down there. Molly there. I didn't see anybody there. Okay.

We don't always know where they're filming. They don't always let us know. No, but they they were they had a camera and they had a group of people and they're but was a little camera with a screen and almost a camera. Okay. Okay. It wasn't It wasn't this one. Well, okay. [music] But, you know, I I don't know. But but the building is starting to look like we we have been through our public works department. We have been cleaning and keeping that site up because we are still staking developers for the site. Yeah, we we need to clean the weeds up and everything. It looks pretty bad out there. Okay. I mean, it's I know we're busy,

but I know we're also trying to to sell that building or get somebody to take some interest in it, and it might help if it looked a little bit nicer than what it does. I know you got enough work to do, John, but I'm sorry I had to bring it up. Okay. Okay. Motion to approve item D. Second. Got a motion to approve for item 2D. All those in favor say I. I. Both. Nay. Thank you. Item pass. Item F is uh is the Cross Anderson construction. Yep. Gary's coming down for that

for Oh, for the fire station. Yes. It's good to see that we're we're moving on this project. My only question was uh is there a possibility that you and I have talked about that property on the back there where you come off of Third Street? Mhm. Yeah. This would probably not the best time to talk about that. No, but I mean Okay. What's No. Do we have any outcomes or No. Okay. the one off right off the street from the backside. Yeah. Right. No, there's no there's no outcomes with that head as yet. There's no movement on that at all.

I I don't think there's any options for the city to make any changes in our footprint over there. Okay. All right. That's all right. Okay. But we are looking at doing some work on that building. The they're they're looking at basically putting together feasibility. That's the that's the portion of this that they they're putting together the feasibility, giving us a a broad idea of of what would need to be done on that property to to proceed forward. Because I remember you did present a design or something here a couple years ago, didn't you?

We had elevations. So that it all it was was all that is was initial elevations. In order to do a full design, we got to know what has to h what has to occur with the property to the full question. Just a a quick comment to to mayor and members of council. Um we have some of the key projects we've been working on are not stopping. We're still working through them. They may get pushed back a little bit but but you know we have property and we need a new fire station and that's still of of the non flood issues that's top list and so we're trying not to lose any momentum at all on that or as little as we can. Motion. This is vot. That's all. Motion to approve item. Second.

A motion and a second for approval. Item 2F. All those in favor say I. Thank you. Motion pass. Item H is Wolverine daylighting and that's a jeter truck mic. And John, do you or is Travis? Are you up there? We do have Travis. Travis, I'm here. Okay. Good uh good afternoon, mayor, vice mayor, and council. Uh so this contract is Wolverine Daylighting was contacted to help just remove the debris um and sediment from the uh sewer lines. So they use their jitter truck to just get all that debris and

and so this is the first DEMA project so we might as well talk about our DEMA uh spreadsheet on this. But um Councilman Pastor, did you you pulled this for a reason? What was your question? I I just want to know is this the total cost of all the work they did for that? They just supplied the truck, I understand, right? I do believe they also had labor there as well. And and and so that there weren't more than just one contractor working on that

and and so um what this is a good time to to look at at at this sheet. Everybody has a sheet on here. We we've We have a couple things going on. All of this has come out of the the DIMA grant fund 20. Um on the very top, if you look at the the the abbreviated um list at the top, you have a general fund payments that have been approved. These are things we spent already and enterprise payments that have been approved and we have a total amount. we will be absolutely responsible for the city match of 20 of 25% which right now we're at $200,000 uh 200,682. Okay, that's what we're we're uh approved at this point. Um but we have to come cash out of pocket the $775,489 and then we we believe we'll get the the deema reimbursement and and all this early stuff is very reimburseable because it's from the flood. Okay. Now, this is a combination of payments for general fund and for enterprise funds. Um, and and it is too because at the end of the day, if if if we don't have the the money in the in the department budget and we don't have cost savings in the department budget, eventually or the capital budget, eventually it will come out of the the fund balance, but we don't know that yet because there's there is such a moving target. Now the second line estimated general funds uh based on outstanding invoices and estimated enterprise outstanding invoices. You can see the correlating amounts there that information is based on the the detailed list that is attached here. Okay. So, so then to your question um about flood issues, if you if you go to um the sewer section, which is in kind of the purple on that sheet, um you can see what we what we've

already paid um and then you can see the future payments and and Councilman Pastor, if you go to the almost the very bottom, you'll see Apache Underground at um a payment of 614,000 and then [clears throat] Wolverine uh 10,000 there. I think that's more that but that 614 is the is the majority of the work and that was done by Apache Underground. Um but we had other companies come in and John if you do want to or Travis talk about and and John or Vince might be the one you know Apache was the primary company but they had assistance for specialty work or supplying the jeter. Do you want to give a quick overview on how that worked?

Yes. So just to your point council member when your question was yes we did had multiple the first initial issues that we had with their sur system uh we've utilized this contractor in the past so there was emergency response uh patchy underground actually came in shortly after and started helping us in other areas and even at one time with the with the mine they actually sent a jer truck so even on one situation behind Selenus we had three jer trucks one of them was ours one of them was Viking and then one of them was actually once once Apache Underground came in, you'll see with their building, they actually reach out on that other where Paul went over the itemized list. They brought them back, but there were some initial calls that we had to call them out because there were some other areas that were off the highway that we did some jetting. So, this is one of those that we acrewed

and but I would but this is the first um the first uh payment that we're offering uh with the spreadsheet attached and and now would be the time if council has any questions about um uh about looking at what you have paid already, what's in the future. Um and you will see that the in the yellow at the middle of the the top the first page um we right now have invoices holding uh total 1.6 million um which would be for our match about um 427,000 uh 1.2 that's reimbursible. Uh that's going to change some things may add. It shouldn't get much worse than it is right now. But um but that is that is what we will be working through. uh and and the list of unpaid invoices of what is coming up on future council agendas and and these are actually broken down and and grouped. So, we grouped um you see Big O tires. Well, not maybe not big O tires, but um Ace Hardware. There's a a number of different invoices, but we put them in category because it was it was too long. But all of these are reimbursible costs and and that's why you're going to see a lot of different things in there that are reimburseable. Even even to the point of some of the stuff we had our attorney do, we're we're putting that in and seeking reimbursement uh for that. Um, so, uh, this is the the best way to show where we're at in the money. Now, I I will add that one of the things, um, we normally would have done is if we know we have 25% match that we have to pay for, we would pull that from somewhere because that's a hard cost we have to do. But if if we don't put the full cost, the 100% of the cost into our grant fund when we go to submit to DEMA, they [clears throat] will just look at what we have in the grant. And so we

would be awarded 75% of the 75%. And so we have to put in 100% in there, but we're what's the word? What's we're encumbering uh that 25% in there. And if you have any questions for Danny, I'm kind of taking over her spiel. So, do go ahead and Danny Danny's the one that's John. Thank you. Danny's the one that is uh like I say, working with with our uh Pat Walker with Dennis um and doing this. Danny, anything I missed?

Probably not much. Um that Wolverine is a total of three bills. So, it's not just one bill for that full amount. Um, we're lumping the contracts or in the contract, we're trying to lump some of the bill, multiple bills together so that we can get as many paid as we possibly can because they've been waiting since September. So, [laughter] and they've got a lot of money in tied up and everything. So, but yes, any questions? I'm I'm happy to help. And go ahead, Mayor. So, so I guess we're we have a deadline December 28th to get all our projects in. So, if there's some after that, then they're non-qualified.

What we'll do is we'll put everything in the kitchen sink is what they told us in on this project list. They may deny some, they may allow some. We don't know that until we've submitted it. And then we want to estimate a cost and we're going to estimate high. They specifically stated, Dimma told us, make sure you estimate high. The It's just an estimate. It's not a guaranteed set in stone amount. So, the amounts can change, but if we had damage at the Cottonwood Bridge that we didn't list on there, then we can't go back and add it. If it's already on there and we think that there's even a possible chance that we can get reimbursement or get repairs done, then we need to put it on there. And that's what we're

I just want to thank you for this. Now it all makes sense in my head. Yesterday were on the phone and I couldn't make sense in my head what was going on where we were as of last meeting that I was. So this makes a lot of sense in my head. So I appreciate it. Thank you. Yes. Very good. And mayor mayor you have a question but I I want to clarify something that might help you but go ahead. Um yeah so I see the list but I and I've brought this up before. Highway 60 motors. I don't see them on the list and there's obviously going to be some costs that we're going to have to pay. Uh they did a lot of work. There's probably I don't know how many thousands of dollars that going to be owed to them. So how do we do we add that on the list now or how do we get that on there? I

it's not on there currently. This is the list that you see are known invoices ones that we that I have come into the finance department. So, yes, we know that we're going to eventually have that, but at this point, it is not on that list because I haven't seen a paper copy yet. Um, because the last communication that I had with Don was he was going to be um sending us new invoices after the insurance had paid their share. So, at as far as I know at this point, we're still waiting on the ultimate result.

Okay. And and mayor, I want to uh talk real quick about that. Again, like I say, there may be things out there of of uh costs we incurred where they haven't had a chance to in invoice us. And and Travis, I think, has seen this also. We need to make sure that when they invoice us that they do it in a manner that is qualifying for reimbursement. I know there I'm not going to name the vendor, but there is one vendor that that Travis had that put it in invoice, but it needed to have more detail, more itemization, so it qualifies because it doesn't do us any good to get to to rush an invoice and then knowing that the that Dimma is going to is going to deny it because it didn't it wasn't granular enough. The uh the towing is is is really tough because he the the tow company towed from three different jurisdictions. we can we have to apply for the ones within our jurisdiction somewhere in the county um and uh and and who called them and then they have to go we have to be the payer of last resort they had to go and contact them for insurance um and and try to sort that out. I think that's why this whole process is taking a long time but again it's a complicated process. We want to maximize our our um you know reimbursements. The the last thing I will tell you, this list is only things that we've we've already incurred and never had time to bring to council. Emergency majority of the stuff on the wall there is stuff that we know like just the sewer system. We don't know yet what the correct fix is for the sewer system. We don't know what we need to spend how much. But when we do, even if we're going for reimbursement, we have time to bring that to council ahead of time. We have time to tell council this is what's going to cost. This is how we're going to pay for it. This will it'll go back to the old order where where you're you're used to. It's only on these that that boom, we had the higher and they need to be paid. [snorts]

This is good. Make a motion to approve items. Good. Thank you. Um [clears throat] H. Where we at? Make a motion to approve item H. Second. 2. Oh, item H. Okay. 2 H. Motion second for approval item 2. All those in favor say I.

Nay. Motion passes. No new business. So we'll go to action items. We've already done 4 A. So we'll go to item 4B is consideration to approve resolution number 1923 designating Chief Robinson as authorized representative and Danny Beth finance manager as alternate authorized representative to the department of emergency military affairs for applying for public assistance on the September October 2020 is that should be 2025 flooding emergencies. It says 26 on there and then you're looking forward. Oh, we don't want it forward. We don't want it again.

Shelley, can you read resolution 1923, please? Thank you, [snorts] Mr. Mayor. Resolution number 1923, a resolution of the mayor and city council of the city of Globe, Arizona, approving the designation of applicants authorized representative and alternative authorized representative forms, submission to the Arizona Department of Emergency Military Affairs, which designates the city's representatives for applying for certain public assistance and authorizing the applicant's authorized representatives to execute and deliver said application. on behalf of the city of Glo. Is council pleased with that? Yes. Yes.

Mayor, council, uh, as part of as part of the public assistance process, the one of the initial things that we did as we went [clears throat] through our our basically our orientation with with the public assistance uh, individuals at at Dimma was we are required to designate authorized representatives for the city of Globe. um under under that program. If I'm not mistaken, um I was listed previously as an alternate if I'm not mistaken or or I was listed in one of those two positions as we went through as a team and and revisited that and resubmitted the application for this process. Um, we did determine to to place myself as as the authorized representative with uh Danny as as the alternate authorized representative. Basically, what what that means is that as as they communicate items um related back to these items on the wall, that that communication will be shared with myself and Danny and then we'll be able to disseminate that throughout the group. Um it was it was basically a a one-page application that that designates those. Um we're we're simply bringing that back as uh to to ratify that action with you.

Any questions, comments? Make a motion to approve resolution number 1923 as read. Second. Motion second for approval of resolution 1923. Any further discussion? All those in favor say I.

I. I post nay. Motion pass. Thank you. Item C is consideration to ratify contract CS20260067 with Sullivan Paving LLC executed under the city of Glo's Emergency Declaration Resolution 1912 to restore the roadside and drainage around 505 East Courtney Lane damaged by the September 26, 2025 flood event for a total contractual amount not to exceed $10,000. 75% of this cost will be reversed by DEMA contingent on eligibility requirements to account 2080 0808 DEMA 2025 flood. The remaining 25% will be encountered within public works general budget. And we have Travis.

Yeah. Thank you, mayor, vice mayor, members of the council. This is one of two of Solivan's contracts on the agenda today. We put them all together. We try to, but it's a separate [clears throat] type of activity. So, if they're separate activities, we'll have separate contracts for them. So, just give you a little heads up on that. But this one's particular for the roadside. Uh, there was some erosion along the roadside and caused by the flooding. So, um, Sullivan came in to use some of our infill dirt that we had at the yard to replace that dirt and shore up that that area. otherwise the road could start eroding away as well. So, um it's one of those projects that we we determined that would fit under the emergency declaration because um you know, as we continue to keep identifying uh areas, we discover other areas and this is one of those areas that got discovered that hey, we need to we need to take care of this right away. And so, we we put this on the declaration and hopefully we can get reimbursed for this as well. And this was all public rightway. There was no private rightaway or [cough]

correct to my understanding was all do we need to wave the rules on this the um the we're doing under the emergency because of emergency declaration do not require us to w the rule because the initial emergency declaration. But before before you motion just real quick, you will see that that Sullivan is listed on the unpaid because you haven't approved it yet. It's listed at 116 because there's a um and there is there a one is there the 10,000 has been listed. No, this contract says for 9,940.

Okay. All right. The 116 is on there, but this 10,0001 um again this is a a roving tally. So it it should line up, but go ahead and I'll let you motion. Make a motion to ratify contract number CS 20260067. Second. Motion to ratify item number 4C uh with Sullivan Paving. Any uh any further discussion? All those in favor say I. I.

Oppos? Nay. Motion pass. Item 4D, cons, consideration to ratify contract CS2026066 with Sullivan Paving LLC, executed under the city close emergency declaration [snorts] resolution 1912 to rapidly provide citywide cleanup, debris removal, drainage restoration, and use of heavy equipment due to the September 26, 2025 flood event for a total contractual amount of 116,216,660. 60 cents. 75% of the cost will be reimbursed by DEMA contingent on eligibility requirements through count 208080008 DEMA 2025 flood. The remaining 25% will be encumbered within the public works general budget and we have Travis again.

Thank you, mayor, vice mayor, council members. Uh this is the second of the Sullivan paving u contracts that we are uh asking for approval. Um again it was just a use of their heavy equipment, their labors to remove some of the debris that and hauling it off to where we hauled off the debris um just because of lack of staffing and equipment that we had at the time. And so they came in for our request to come in and help remove that sediment and debris that was caused by the flood. Questions? Motion to ratify contract CS20260066. Second.

Motion second for approval of ratification of item 4 D. Any further discussion? All those in favor say I. Post. Nay. Motion passes. Item E is discussion and consideration to approve a payment of $41,386.28 28 cents to Earthquest Plumbing and Pumping LLC for reconfiguration of sewer lines located at 950 East Sycamore Street and 990 East Sycamore Street Globe to be funded through account 518052203 sewer common line replacement in accordance to the council common line replacement program. Travis

and Mr. Mayor, mayor, council, before Travis goes, um John, do you want to just give a explanation of what what was going on in in this project? Why? Because we're moving very quickly on this project. Um, but this is the common line where we had a we had active

Yeah, we we actually Yeah, resident. [clears throat] This is actually the application has previously been submitted within the last few weeks. Um, we're wrapping up some of the other common line projects, but this one actually came about where it's actually actively having sewer back up into where close to the residence into the basement. So, we wanted to expedite this prior to us staff being off, you know, what's going on. It definitely does beat the criteria that we would consider since it's an emergency.

So, [clears throat] so to mayor and council, normally we would wait and do the contract and then go do the work, but we we checked with the mayor. we approved this um because it was enacted. This is what that that common line uh replacement program is to to get these knocked down as quickly as possible. And so so that's why this all happened so quickly. Um but Travis, do you want to give the details on the contract? Anything?

Yeah. So, um because this because the property owner already had a plumber on site number since they had it on them on site, we have a what we call line agreement and waiver form that they property owner will fill out. So that way we can just simply pay the bill if we have the the funding to do so and you approve that. Um so we we got the waiver filled out. Um and what that waiver does is simply says to the property owner once we complete the project that that line is now their responsibility within their property up to the tab and then uh then they take on that responsibility for future repairs. we get them on their own separate line. We take that waiver and then we record it with the reporter's office so that it's therefore attached with the property

and we finish this job. Are we going uh we're going to Yes. Yeah. We're actually in the process. Make a motion to approve item E as read. Second motion and a second to approve item 4E. Any further discussion? All those in favor say I. I oppose. Nay motion. Thank you, John. Thank you, John. Item five is future council agenda items. Uh just the just the work group group and then his the work group and the library the um the rogue building. Rogue building. Oh, okay. Okay. We'll have a presentation just to give a presentation. Oh, no. And um that's all unless there's anything else anybody else wants right off the top of their brain. No.

No. And and mayor, before we go to adjournment, I just wanted to recognize that that Tina Allen has been on the um on the Zoom uh checking in with us, making sure that Oh, there she went. Oh, there she is. Okay. Um just in case there any any questions with the audit or any of these items, uh she's she's involved with us helping us make sure we we get this straight and and get through this this um you know, these this flood recovery. Thank you. What's that? Thank you. I don't know if you know that but okay. Do we have a motion to adjurnn? Motion made second. Motion second to adjurnn. All those in favor [snorts] say I. I. Thank you again.