City Council - Regular Meeting

You guys ready?

Call meeting to order. Shelley, can you do roll call, please? Yes, sir. Mr. Mayor, thank you. District one, Councilman Rios, here. District two, Councilman Pastor, here. District three, Councilman Ma, present. District four, Vice Mayor Stapleton here. District five, Councilman Gonzalez here. District six, Councilman Shipley here. Mayor Gomero here. We have a quum. Mr. Mayor, thank you, Shelley. Chief, can you lead us in the invocation, please?

Our father, we're grateful for all that thou blessed us with. we would ask thy blessings upon this proceedings this evening that they will be conducted in a manner that would be pleasing unto thee that the business of the city may move forward and we would also ask thy blessings on those in our community who are in need and this time please watch over them bless them and comfort them these things we pray for and name us in Jesus Christ amen the pledge

yes Mr. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. We'll start with summary of current events from council and Mariana, we'll start with you down there. I don't have anything this evening, Mr. Mayor. Thank you. Thank you, Fernando. I have nothing to report. Ready? Uh, thank you, mayor. I I also have nothing to report. Mike.

Uh, yes, Mr. Mayor. I was fortunate enough to attend the summer youth program uh youth uh program out high desert school. They're doing pallets in Wonderland Junior and it's kids from young kids from like kindergarten to 8th grade and they put on a very professional performance and it was really good to see. Their last performance is this coming Saturday, I believe, out of High Desert School. That's all I have. Thank you, Mike. Jesse, mayor, I don't have anything. Thank you, Mike. Uh, I just have a few things, mayor.

Uh, first of all, uh, the entire council, uh, we attended our annual strategic action plan meeting on Thursday, February 26th. Uh the meeting was uh held over at the Hill Street School Apartments and it was a hit. We were there for about six hours and uh it was very informative. So I just want to thank the entire staff that uh helped us uh go through all that. Uh second uh first Friday was a hit. We had a lot of people downtown and uh the weather was absolutely perfect I thought. So, I know some people are wearing jackets and stuff, but I was in shorts and a t-shirt, but uh it was a good time. So, thank you everybody. And then coming up, we have coffee with the mayor. That's over at Copper City's Coffees over on the highway. That's on March 18th at 1:00. So, if you have time, it's a good uh time to go down there and talk to the mayor and uh get anything off your chest if you have anything to talk about. And then lastly, uh, we met with the Safe Street program committee on March 5th. We were there for several hours. We met at the train depot and we toured uh this time we toured the south end of town from uh Sycamore all the way down to Reese Canyon Bridge. And uh we were there probably for like two and a half, three hours. And they're taking notes and we're going to start with them on that project. on the south side, but a week prior to the flood, we did the north end of town. And that was from Cedar all the way down to Yuma. And same thing, they're taking notes there. They're going to look on the sidewalks, safer crosswalks, painting, so on and so forth. So, keep your eyes open. They're going to start uh they're going to be back in town probably in the next couple

months, and then we're going to start the actual projects. So, it's a really cool deal. So, that's all I have here. Thank you. Thank you, Mike. Well, you took all my So, I don't I don't know, I don't have the only thing I'd add on the survey was there's a a QR code for a survey to take online, too. Uh I don't know if we have those paperwork here, but if we need to get those out and it's important that the the public fills out those uh quest that survey for the project, it should be great. That's all I had. Paul,

Mr. Mayor, members of council, um uh just thinking out loud here that we're coming up on the sixth month anniversary of the of the September 26th flood. Um amazing. Uh it's it's been a roller coaster. It's going through these phases. And it's just interesting to watch as we as we go through and and and work on all this and and experience different things. Uh what I realized kind of today is we're still learning about how to handle emergency six months after because it it morphs and it's different. It's still important and and everything's but but you just have to to keep keep watching it and and and working on it and it's um uh but but that leads into my second comment is just how amazing it is. Our staff, we are we are focusing on the flood. We were doing what it takes to get our our deadlines in, to get our documentation in, to to work the angles to to get the relationships and the agreements in place and still focused on the future. We saw that strategic action plan and and we still we're still thinking about how do we make things better? How do we do better providing municipal services to the residents of the globe? Uh, and it's so it's so rewarding and very proud of our staff and support from council and trust from council on all of this. So, um, we're just we're just keep going.

So, that's all I have to council and and with that six-month anniversary too, I think it is it channel 12 doing a documentary on it to six months later. They're they're in town various times doing interviews with different people. So, that'll be coming up the 28th or 26th of this month. I think channel 3 was doing was it channel is channel 3 then Amy from channel 3 is channel 12 did a an hour long or half hour long monsoon wrapup show at the in January which we were the centerpiece reasons and and I heard there was some release of a judge has ordered FEMA funding to be released again it was on the news today I didn't I didn't get the whole story

I had heard that I had not had chance let me see if I and like see what's going on as we go before we get to the the that the flood discussion. Okay, sounds uh we go to first call call to the public. Do we have anybody online or email or phone

anything on the phone? No, I have nothing. Nothing um nothing in the email.

Okay. So, we'll go to special presentations and item A is employee recognition of 10 years of service March 21st, 2026 for city manager Paul Jepson. And I was tasked with the to write a a little bit of information about Paul and his 10 years here. Um, I'll give that and then I'll hand you the award. And if you want to say anything after that, So, I wrote a few notes. Uh Paul, if you none of you know, he was hired out of Maricopa, the city of Maricopa. Back then, Maricopa was a small town, an old town, uh starting to grow and he was in that transition phase when it grew from a small town to a large town, professional town. He was part of creating an HR department, an IT department, and actually was part of the transition of the police department going from a county department to a city, a municipal police department. Uh in 2009, Paul started to focus on intergovernment relationships with the city at the state level and federal level. So leading him to become the city's intergov and they call it's an intergovernment affairs director and that's what he did for the city was intergov and he was a big part of the six-year venture into securing $45 million for the state route 347 overpass which was huge for that area because it's so isolated out there. So that was huge. So he came back with a lot of experience working with a small city and coming to a big city. I can tell you firsthand that the position of city manager is not an easy one. It's very complex. I sat there for 90 days and I was ready to go after 90 days, but it was very complex, very stressful and demanding. It's a 247 job. It's not something you go home in

the night time and and not put away or on the weekends. You're always have to be available. He's not only responsible for running a city the city operations on a daily basis but at satisfying seven different bosses. He works for the council. So he has to be consistent his communication and and responsiveness to the council to keep us informed and to keep us equally informed while respecting the legal boundaries of the law also. So the normal tenure for a for a city manager is around six years is what they say. Um so 10 years is quite an accomplishment because it's very like I said it's a very stressful job. Coming in as mayor in 2016 uh I thought I had the advantage. I worked for the city for 30 years. I knew the city. I thought it'd be, you know, pretty easy transition and for focusing on mainly on city issues and we did we did focus on that. But I officially met Paul um and soon realized that Paul knew politics and that's what an intergov does to understand politics and that and that's one thing that he taught me. I didn't know anything about politics. I don't like politics but I didn't he taught me about politics and that the local government does not operate in a vacuum that we need to bring in order to bring funding to our city or resources we need to reach out and we need to collaborate at the state at the city level the county level the state level and the national level building relationships we need to understand the political landscape that's out there anything any bills or something that affect our city is vital title. So I quickly learned uh the importance of innergov and that's what Paul took on that responsibility for me as elected

official and I think for all of us the same thing to to take on that extra responsibility besid being the city manager. Um an intergov kind of is what they they pave the way to establish key contacts. I learned that when I started going to meetings at the state and regional level and down at the legislature and ensure that city li that we are positioned as city leaders to have productive discussions at all levels. Again like I said state, local, national. He basically would set the stage what an interggo does. Set the stage for before a meeting who the contacts were set up those meetings get get them ready and then I would come in and take all the credit for it. Intergo don't get any of the credit. They take I I kind of look at it as a as in in the fire service as a fighting fighting wildland fires. You always see this big slurry bomber that comes in and drops this good-look red slurry on top here and they get all the credit. People are clapping and everything. They never see that little lead plane that's in front of them that's guiding the way that's looking for the safe route, looking where to drop it. That's kind of what an intergov does for all elected officials. Sets it all up and then all of us we come in and we get all the glory. We take all, you know, we were able to make those contacts. So that that's why it's so important. Many cities across I learned many cities across Arizona have intergos and they are vital to to to our city. I think they have been for the past several years. So Paul has uh helped build a strong uh city team that has guided our city through many challenging times as we've lived through the last several years. COVID, the Telegraph fire, the the three floods after after the Telegraph fire and now this latest uh devastating flood and he's led us through all these challenges with strong leadership and

teamwork have been critical and Paul has been an important part of that. As we know, Paul officially retired last month, but recognizing the challenges that lie ahead for us as a city, he has agreed to continue to work for us. So, as a council, we agreed to hire him back under EIS. He works for EIS now under a two-year contract through and they're an independent company. At this point, you know, I just believe that we need to keep our experienced team together and we need to continue working through as we as we work for recovery efforts and pursue funding and resources needed for our city in the future. So, tonight I want to thank Paul for his 10 years of service, dedicated service to our city of Globe um with a a plaque. I'll present it to him and then if you want to say anything, I'll leave it to you. You don't get too

I got I got super glued, so I'm good. No. Uh, wow. 10 years has gone so fast. It just really, you know, I did 11 in Maricopa, landed on my feet here. So happy to be here. So happy to be learning and making a difference. Uh that's what I that's what I live for and that's what I've been able to do here. So I mean I I didn't prepare anything but just you're going to get random stuff here. Um couldn't have done it without the staff throughout the 10 years from the staff that broke me in and got me going to the staff right now that is leading us through this. Um I'm just the conductor. I try to get the right person in the right slot. uh find the high performing people, support them, and um and then with your support to allow me the flexibility and the and the ability to to build the team and and manage the team. That's what makes it all click. Um mayor, you you talk about politics and and the inner gov. It's a relationships that that work. those same relationships in politics and and uh in intergov and working with with regional partners, which is something that that we started doing when we first got here. It's the same relationship with staff and with with leadership staff, with directors, with mid-level people, with with with anybody I can I can impact and and influence. Um, it it's the fun part of the job because because I'm a people person and and I like see getting everybody on the same page and getting everybody pushing to to make things happen. Um, and and it's just so rewarding. The uh this has been uh the the end of my you know my my when when this is what defines me when I when I retire and people say what what did you do the rest of your life? I said I was city manager of city of globe. I will always have that and so I'm so proud of that. Um, it was weird coming from the fastest growing city to the slowest one of the oldest and non-growing cities.

Um, but I liked it that way. I I I like the size. I like the community. I like the, you know, the re the the close-knit of everything here. I think that fits my style. I'm kind of a seat of pants seat of the pants type person. I was that in the classroom uh when I was a teacher and and this fits me. And so I'm I'm just so tickled to to still be here and be able to give you another two years and and then you help me out with with trying to help me with my transition. So So this this is the two years where where I can really just finalize everything. Get a fire station built and get the get the sediment removal done, get us prepared for the for any weather that comes down the pike, any emergency, I can I can put that bow on this before I leave. And so I appreciate that opportunity. and and mayor, thank you for I'll tell you I'll tell any anybody at um League of Cities or anything. It's so nice to have your mayor having been a a city manager because you you know exactly what it's like to be here and you don't you know you like you're very respectful of the position because you've been in that seat and and the other kudos I other I brag a lot about you guys because you are so down to earth nonpartisan potholes not politics even though it's a political world we're not using this for politics you're using the pol the politics for good not evil and so that's a great So, I'll probably stop now before I say something I regret. So, but um but thank you very much. Appreciate the 10 years and and uh and we'll see you back here at 12. So, thank you you up so we can

get Alexis to take the picture so you can do it.

I used to say in the old days you guys should stand. Get closer here. That's a big job.

I know it's a big job.

I apologize. I just should have recognized a city manager from Miami, Alexis River, and freelance photographer. Yeah. So, item B is introduction to the new city of globe planning and zoning administrator Zack Montgomery and Tony.

Good afternoon, Mayor, council members. Hope you're all well tonight. Um, I have the pleasure of introducing our new staffer. He's uh Zach Montgomery. Come on up here, Zach. um he's uh he was hired to be our planning and zoning administrator in house. You know, the need for that. We're at a a pivotal point for the city that we really have to focus on these projects. The more that come in, the more development, redevelopment, and re land use that we're dealing with. On top of all that, we're dealing with the issues that we were dealt with the disaster hitting the city. And so we have a lot of work to do with that that would fall under planning and and zoning. So, um, we're really pleased to have them involved in that, uh, to address a lot of things that I know will be coming our way and the fixes that we have to deal with for the city that, you know, every small town or city has, um, kind of been passed along over the years. Um, and it's that's about customer service and it's about uh trying uh trying to get resolve for people as we go. So, Zach came from um well, his last place was Paige, Arizona. He has a host of um municipal experience uh director, community d uh development director positions, development services director. Um he's been involved a lot with not only the breadandbut items of of planning and zoning which is land use things like that but also he brings with them the experience to deal with our general plan and how that's reh how we write that and how we address ordinances and how we enforce and the processes that go along with it. I feel very blessed that we have him here. Zach now calls the city of Globes his home. he had uh relocated from uh the last region

and came that globe to uh to uh work on his next career and uh his next home. So with that being said, I'm going to leave it in Zach's uh court and uh let you say hello and whatever you want to comment on.

Thank you, Tony. Good evening, mayor, members of the council. It's a pleasure to be here. I'm excited. You guys have a great potential. Um you're a great community. I'm a fifth generation native of Coochis County, Arizona, and I spent the last uh prior to Paige, 25 years before that on the East Coast, and I'm so glad to be back home. Um, I want to echo what Paul said. I like smaller communities because you can work one-on-one with people and get things done a lot quicker than, you know, Atlanta where I worked, uh, Florida, different places that you were essentially looking down from about 20,000 ft. And with smaller communities like this, you're one-on-one. And I really appreciate that and work well in that environment. I'm looking forward to doing some great things, getting us uh some codes that are, you know, going to help us get some development a little easier on the processes and procedures so that the uh residents and the developers and builders aren't having a struggle getting what they want done. My uh methodology is a find yes any way I can. And my experience of over 25 years as a community development director in nine different communities and eight different states has taught me that there isn't anything planning and zoning related that I can't find a yes for to help that customer. So I'm excited to get Well, I've already kind of hit the ground running. Sure. But, uh, I'm very excited to be working with you guys and I look forward to it.

Thank you. Welcome. Thank you.

And this will be the transition from Dana now and I just want to say Dana has done an excellent job for the city of Globe. Really helped us get to this point and we look forward to your expertise now coming back coming in locally to help us. The only way as we transition from we've already been in communication so we're going to work well together sounds good item C is presentation by the building safety department introducing the new tracking platform citizen serve and Tony's

uh hello again mayor city council members uh I'd like to take a quick moment to go over um some new software that we're about to on board um citizen serve So this isn't quite a new concept. It's just newer software and it gives us better options and fits our needs a little better. So currently we are using Gov Pilot to do this uh type of uh work for us. Um and over the last three years that I've been here uh over trial and error and um dissecting the software uh we found that we needed certain attributes uh further to fit our needs and the better our services, better the community. And that's really what we do. So we we we dissect that and we really dig deep into it and and we observe what people are expressing to us uh through the processes and through um data that might be requesting. And that's everything from permitting uh building permits, fire permits, licensing, code enforcement, public works permitting, things of that nature. Another attribute of the this new software is that it covers um we're implementing an area where it covers parcel so property information. So people are looking for information. We want to make that available to them um in a sense of what these lots or parcel might be zoned for, what it means by our code, our zoning code, and what that looks like. and they'll have access to this information if there's past violations, if there were past permitting, um or remodeling permits, new construction permits, anything like that. Uh infrastructure, and that goes under public works, right? That could be sewer, water infrastructure, uh and other items that might fall into this.

So, I just want to uh touch real brief on that is that again, this is not a new concept. This is just a furthering our concept. Um we're been over the last uh eight months now we've been in the onboard implementation phase uh of citizen serve. Um weekly we have meetings and we go over um every little attribute of how this software would work um for not only internal practices but external how the customer would see this on their end. And so these portals what they're made. Can we go to the Is this Danny? Is this working?

Here it is.

Okay. So, I don't want to jump too far ahead, but you're probably asking why technology. And the biggest thing for us is what we're faced with in today's world and and day of age is critical staffing crisises. Um, you know, the the percentage right now is 60% reporting difficulty of filling positions. That's nationally. That's all over the place. And that leads to delays in municipality services and processing unfortunately, right? Our our workforce is our biggest um attribute and we got to have people that uh want to work and want to be employed and have a career with municipality. So some of the key challenges that we do deal with are intense competition. This is about pay compared to private sector and and federal sec uh sector. Um there is a difference uh there um and we're contending with these things high turnover and burnout. This is overwork uh increased workloads doing more with less. uh we saw that particularly when COVID hit um how that really affected um not only the public sector but the private sector alike uh hiring process. So when we have to hire um there's that time that you have to account for. So it's interviewing it's maybe not just one candidate could be five, six, seven candidates or more. So you have to go through that and you have the the time frames that you know for interviewing and then hiring and then onboarding and all the background and the health screening and all the things that come with that. So I have up there 119 days compared to 36 days in the private sector because I thought it was important to hit those attributes with you to give you an idea of what that

looks like and where that might you know where it's problematic. So, hiring new people, it's a big deal. It's a long process. Um, particularly in in the public sector, retirement wave. We're at a point where we have an older workforce and we got to think about what happens when that workforce leaves the city and what that looks like for us. So, that takes you back to the hiring process. So, we have a learning curve. we have not only the the process of uh the time that it takes to hire people, then we have all the information and talents and attributes that we lose along with that individual. And we now have to play catchup. And so that old saying is taking two steps back and one step forward is alive and well because that's just how the workforce works. Um when you have retirement uh or people leaving, you're you know, you're taking a few steps backwards. hard to fill road. These are critical vacancies. So these are technical vacancies that we have to fill. Uh which goes back to um you know intense competition. These are these are roles that we just aren't seeing in today's day that people are um chasing or looking at in their career paths. Um again our times have changed and so we deal with filling critical vacancies. uh education, experience, things like that. Those times are different than what they used to look like. Um limited budgets, municipality revenues are of course a factor. Um we have budgets uh and revenue d drivers that um we have to pay attention to and we have to abide by. Um again, just like the public sector, the private or the private sector, the public sector has to uh it's no different. we have to pay attention

to these items uh and work with what we're dealt with. So this software and and technology is about enhancing communication, information sharing. It provides us auxiliary staffing. When I say auxiliary staffing, it means that it's providing us a workflow and a process that fills the voids of additional personnel without the cost and all the attributes that go with it. So very important for us. Why? Because again we have an obligation to provide the best customer service that we can to the citizens of the globe. And how we do that is be able to process workload uh and intakes in a timely fashion uh and in a professional fashion. Um so you're asking why tracking software and again goes back to auxiliary staffing which I just talked about its retention requirements. So the state has laws that we have to retain records. Uh there's different attributes of records and how long and how they are retained. So software like this does that work for us. Um and it alleviates a lot of that uh load and it provides us backup information uh digit digitized information. It's security. Um, transparency and city engagement allows people or applicants to submit requests, review, update, revise, obtain real-time updates. So, these softwares, they allow you to set up a portal as an applicant and you submit things through the portal and that's what our our onboarding works is what's required on these portals. Uh, what has to be a required field, what doesn't. These are things that we're trying to make easiest for the applicant. Um, so you ask yourself, well, do they have to use this portal? No. So, we do and will maintain

paper trail uh submitts. Not everybody's techn uh loves technology. Um, but we do want them to use this because what this provides for them is real time communication and that's really important from all the feedback that I've gotten from the citizens out there, contractors out there, any applicant is providing that that uh communication in a fashion that it's not delayed, it's given right away and they can move forward faster and have the information at their at their fingertips. So that's um um the next thing is allowing for payments online. This is another biggie. We've had uh in the past we were a little behind times and we've caught up with how we take payments. This allows us to route payments through the process through the software if people would like. A lot of people like that. It's direct. They don't have to hand their card information to anybody. They can do it at their will on there. Um and it's pretty seamless. Regulatory compliance and reporting. So when I talk about those items, these are again these are state regulation, sometimes even federal regulated compliance items. We have to run reports throughout the year and there's quite a bit of them and it's uh it's not the funnest part of my job running reports and given stats. Um but it's a requirement and and it's a necess necess it's necessary for these agencies to get the uh type of reporting uh and compliance reports they need. The nice thing about these softwares is you can pre-program these reports um and it data captures and it does it for you and it's very uh you can give it timelines and when they're needed um and it's very accurate. It pulls all the data for you. Um so very useful item real-time updates, inspection outcomes, code complaints, plan reviews, approvals, payments, property

information, etc. These softly software is real time. anytime somebody makes a review, a comment, uh, an inspection that goes right to this and an applicant will have access to this, which, um, just about every jurisdiction that I'm aware of uses an egovernment software, right? You got a question?

I have a quick question. Yeah. So, um, my understanding is that the process now is when someone has an application in front of the city for whatever they're trying to do that the you guys meet as a team representing, you know, public works, fire department, and all the staff. Um, would this alleviate that everybody having to be together in order to review something? Could they review it at their own time or will that process kind of stay in place? And what are you thinking? So if you're talking about pre-development meeting Yeah. Okay. So pre-development meeting is kind of a one-on-one uh personal touch, right? To give people. So this isn't to take that place. We're still providing those things. We of course use this application to set those meetings up and to process the application and request and they would get their uh appointment time and everything. Uh we use the application for that, but it's not take it doesn't take place of some of those processes. makes those processes more efficient. And so when we do have those PDMs, what this is now programmed to do is we make our notations uh councilman, it's like what you just said from each department. And so right now we make notations, we put them on separate documents and we send them to the applicant and they have let's say five different documents from five different departments notations. This all the comments will be on one document. uh it'll delineate what department it's coming from and it'll have the comments on there and it'll have the parcel information on there. It will be one single document and it'll go right to the email that um the the applicant provides um very quickly once they're all in there. Um and so and it's approved to go and it's done it goes to the applicant. So, it's very seamless in that fashion, but it doesn't take the place of the one-on-one touch because the pre pre-development meetings are very important. So, we've had a lot a lot of very positive comments with these

PDMs, particularly that they can't go to any other jurisdiction and get something done like that, like a pre-development meeting in the time that we do it here. And just the other day, I had an applicant come to the front counter uh looking to inquire about what they can do with a lot um they're looking to purchase, they want to build, and it's a vacant lot. It's a contractor from Phoenix area, came here. Um I threw Zach into the the fire um that day. He brand new and he answered it very well. And then we embellished on the options. The thing that stuck with me the most on that and what I love to hear and makes me proud is because we work hard at making these and these fixes and and coming up with these solutions. And he had made the comment, he goes, you know, I don't know if you're aware how this works in Phoenix. He goes, "But there is no way that I could have gotten something like this scheduled or even talked about over the counter like this. It would have taken him months." And I go, "Well, I know that because I worked at Phoenix and so I know what their processes are and I know the time frames and what their, you know, uh, their struggles are there with time and the, you know, uh, applicants, you know, they're frustrated with those time frames, but it is what it is there, you know. But here, we still have that one-on-one touch. Um, we're of course a smaller community. We like that. We can still maintain that. um and it's important to us. So those things I hope that answers your question that we we aren't going to change that process. We're not going to lose those touches. We want to maintain those things. We're just trying to make them better. Any other questions before I move on? Okay. So, uh I was on provide real-time

updates. So, we talked about that decision making kind of goes Councilman what I just expressed with you. Um we have instant access to update property information, owner information, zoning, property use, past permitting violations, contractor information. This software does it all for us. Uh which is very huge and integrates with each other. So when we have contractor information, it's our responsibility to make sure the contractor information is valid, right? Commercial projects, state law says you got to have licensed contractor do the work. on commercial projects and we're supposed to check their ROC's and so this will do all that for us and help us keep track of contractors and developers so they can do uh contact parts in this software and it keeps track of all their their ROC licensing and their uh expiration dates. That's a big deal um because again we have an obligation to pro provide these things under permitting. So what se cities or what sections are included in this software? So currently what we're working on is building and safety permitting process, the code compliance, planning and zoning processes, fire department um permitting processes, public works permitting processes, business licensing, special events. These are all things that we're implementing right now. These things can be expanded as we go in time. This is the current uh status of this. This is really uh quite amazing um software and we're looking forward to um uh implementing it and uh it looks like uh by April is the estimated time uh we'll be giving up one software for the other uh and moving it to what you're seeing here citizen serve

any questions or comments. commend you and staff working on this. Get this done. This is something that needs to be done. We did this for the chamber and it's helped immensely is having one program that catches everything and staff is able to talk to each other in real time rather than a post-it note. It's able to give something for a client and say this client needs this and when that that other person gets it in the office, they're able to see everything that was said and everything that has been done. So I and I think it's it's something that's well needed in this community in the city. Um, but understanding the trials and tribulations that we've went through in the chamber, is there somebody going to be coming into the city to train staff on how to use this programming? And understanding that you want to move it out in April, that seems pretty soon. So, are we going are we going to be having inservice days? Could we see a decrease in in those days as far as what is are the is the offices going to be closed during those times? What is that going to look like? And is this another question followup? Is this budgeted and how is it budget?

Uh both good questions and if I can comment councilman on your first statement that you you made um this is what you said is alive and true when it comes to these softwares. There's a dashboard what they call for an intake person and you can assign it to whatever dashboard you need it to go to like uh fire building public works so forth and they check it in and it's on that dashboard and they they'll it gets checked in through the process and they hit a button that basically sends send for review and it goes to all the reviewers all at once all at one time. And so you can see just like your statement about the the time that that saves and how you see that workload and how you can make comments and how that betters the total experience for an applicant because for me as an applicant that would be very important for me. Um there's time frames that I'm trying to hear to or I'm trying to hire people to hear to time frames um and uh budgets maybe. Right. So very important works just pretty much like you said as far as the um the learning curve. So we've been on boarding for the last eight months with this process. So eight months of onboarding that is training as well. So as we go through this, the nice thing with citizen serve, we didn't have this before, is that as we we onboard and and develop code and how computer code and how it works with our processes, we're learning how to use the process and that's part of their their contractual agreements. Thereafter, we'll also have training prior to going live uh on on a uh um on the public side uh or the municipality side. The public side um it's pretty self it's pretty self-explanatory. You go in, it asks you to put a lot um come up with a password

and log in. Once you have that, you're done. And so you can go in and like today I can go in, I I set up a password. I go in, I put an entry in because I want to get a building permit. Maybe eight months from now, I want another one. I use the same login. It doesn't change. Maybe I want to go in, I want a public records request. Maybe I want to look at parcel information. Perhaps I want to look at zoning information for a lot. I can log in here and I can look up those addresses and find that information. I could also find licensing information. Um, big thing is planning and zoning. That's where a lot of questions come, right? Everything starts at planning and zoning. A lot of people have questions at that stage of their project. And so we're setting this up to where they can have that information at their fingertips. Um, and if going back to the training aspect, again, it's really user friendly on the public side. You're just setting it up and it walks you through. That's the importance of onboarding is because we go through we make sure that the questions we ask there are some required questions on the permitting right that you have to ask but there are some things that don't have to be asked or they're not required fields. So we're carefully constructing these items so people don't get stuck during that process. And then we're providing resources for them if they have questions about zoning. There's tabs they can actually click on that will help math answer questions. And of course, they have the old telephone and reach out to, you know, the city city hall to ask questions. They can come in. Our plan is to set up a kiosk so we can help people on a computer if need because a lot of people really do like this ability uh to uh do stuff through an egovernment system. prior, you know, to me coming and we were getting God pilot going, um, we get a lot of people who said, "Don't you have a a platform where we can submit

this information?" And it was like, "No, unfortunately, we don't have that yet, and we're working on it." And so, uh, the jur, you know, municipalities, this is the way they can increase their service to their uh, not only contractors, but their the citizens of their their city or town. So um you know the the learning curve uh councilman is been ongoing for eight months on our side. Um on the public side it's very user friendly and we will have resources. Uh we have put out PSAs to express that we are going to uh the software um and for people to to really watch for it and and why it's important for them. Um, and the only comments I've gotten have been positive comments about being able to do this stuff. Um, like every other municipality.

Question that is where is this budgeted group? Is this budgeted through the we've already budgeted and ongoing making sure that it's contin?

So it's I don't know. So it's it's a userbased platform. So the budget is spread across the userbased platform. So when you have like the five different sections that we had up there building public works code right so some of that is community development that would be one other would be fallen under you know other sections. So the user bases come out of those sections. So because it is userbased on our end, right? And that's not the the public end but the municipality side is that it's spread across the sections in that fashion. And I don't know Paul if you want to touch on exactly how that is working with the um what budgets those are coming out to answer Councilman's question or

on the on the budget or on the Gohead. Yeah. Thank you, Tony.

Good evening, mayor and council. This is something that we had budget budgeted for uh last fiscal year to ensure customer a seamless customer service experience. Staff has been onboarding and fine-tuning this tool for the last eight months. So it's it's been a very very great process to go through because we the tool that we had well we started with I works and that was really for just um code enforcement and we we knew we wanted to use a tool like this for more and that we it we could use it for more. So then we moved into gov pilot and it was a good start. It got us, you know, through the first, I think we used it for three, four years, but there's there's been such advances in these types of softwares to to offer much more um intuitive customer service experiences. And so Tony took about six months to do research. We met with a dozen companies or more. And this is a software that one that's being used in Arizona because one, Gov Pilot, and they're probably listening to us. So when Govern pilot is not used in Arizona, we were we were kind of the testing ground and we felt it. So we knew we wanted to work with a software that had been vetted already in Arizona's to with other departments that we could reach out to that that could confirm that it was a good tool for a good value for the money. And so this this was the direction we moved in. So it's we we knew that we we needed to have a transition period that was not perceived by our customers and it was more on the back end because when we exited from I works they withheld all of our files. We we did not we were not able to um transfer those that information over that our staff had spent oh about three year three four years using. So that was so much information that we lost. And so moving

into a new software, we knew we didn't want to go through that experience again because again, we've we've done such a better job of documentation and retention. And so we we knew we had to budget for this. At the same time, we were still utilizing Gov Pilot so that we could make that transfer seamlessly.

And Mr. Mayor, Mr. Council, I just wanted to add in um that software uh developing and and bringing on board software and transitioning software is a dicey thing and and it it it has to be done right. I'm confident this can be successful because Tony is so meticulous in in doing this. He's been working on for eight eight months. Uh he's been in training after training. He he's he's on top of what he knows what he wants and he's demanding that he gets that. and and I think any everybody else is going to find that it it's such a useful tool they'll bring on to it. And if we have to make sure that that everybody has their login and everybody's utilizing it sometimes you got to you got to just lay down the law and say we will be transitioning to this at least at the staff level. Uh but but it'll it'll grow as as people add on to that. Um but it's very important to know that that there's a driving force behind that. Um I I remember we're in a flood meeting and I'm like where's Tony? It's like he's in he's in a I go training you know what you know

citizen serve. So they have been meeting once a week for for this entire time and so it's been public works staff. It's been Tony's department. It's been fire. It's it's been, you know, this is a collaboration of multi- departments and they've all had a chance to take a look at all the different products and where we landed upon. So, it's hopefully a tool that will grow with us and we can add modules, we can add um you know offerings to our customers through this this tool. And so hopefully it'll serve us well over the next few years. And the more work we put into it, the less work the less hassle will be for the customer.

Remember, so one of the comments that I've heard um that wasn't positive was that after a PDM um the applicant, the citizen um thought they heard something only then to find out it wasn't what they thought they had agreed to. But this would help, right? Because it would be in writing on the platform. So it would be something they could refer back to what was agreed to or what was required or whatever.

So, Councilman, um, PDMs are all recorded currently and they're all documented. So, when I hear that, I have to question that statement. Um, PDMs are preliminary information. It says it on the application. People sign it. we have a disclosure at the beginning of the PDM that in the case set and that permitting and processes and changes um may occur uh as you proceed through your project because we're not always getting all the information or I'll be honest with you truthful information and so PDMs are designed to help people guide they're pre-development meetings it's to help the people guide their project through the way they're not what you would call a formal permitting requirement meeting. Um, and they're preliminary because we're not given all the information at that time to make a full determination. Um, so we work it off of what they want to do. It's conceptual. And so when they give us those items, we work on in a conceptual mindset. And so with that being said, as they go through their process, we're always here to adjust and change, proceed, give them more advice, work more uh give more PDMs if they need it. Um and then there's formal processes. So that's development meetings and so not a pre-development but developmental meetings. So we have that stage. So that includes site plan repro uh approvals and further documentation. Those are different. Those are more uh definitive information at that stage. But going back into PDMs um you know hearing comments um I've heard nothing but positive comments from PDMs. I come from an environment that these types of meetings you are unheard of and if you try to get a meeting in municipality areas that that discuss conceptual information um it's months on

end maybe years on end and I could tell you sometimes to build a house or a commercial structure in the valley or something that could be years in the making that's a big difference and so Mr. mayor members council to council shipley's question it it's a it's a new world for a lot of people coming in and and there's terms and complexities and and so if you come across anybody who says I thought we agree to this or that send them have send them back and and we will we will figure out where the disconnect and the communication is and and make sure that it that we're crystal clear. Linda, you going to comment on this? I I am going to comment on on this something. Mayor, did you want to say something first?

Just a question. Since you have it recorded, isn't there notes that are taken or emailed to these individuals that they have a written copy of the discussions that were taken?

Yes. That that was my that was going to be my response is that all the departments that are represented at the PDM meetings, uh, fire, public works, building, zoning, everyone provides feedback comments based on the information shared in the meeting and in in the in the initial application. So again, coming back to what Tony had said, you know, they they may hear something in the meeting that is going to cause them to pivot in their project. And so that's why a new meeting may be needed. And so everything all the feedback that is provided to the applicant is is based upon the information that is shared with with staff at that time. So it's that's provided to staff.

I actually didn't know that. I thought that the meetings were to give them direction, but yeah, if they don't if they don't know or they don't give you the right information, then of course, right, that might not be an accurate answer based on what they told you.

And we have had multiple meetings on on a project, like three, four meetings before it even gets to the formal application process. So, it's really a great tool for applicants to use to help, you know, guide their decisions. It's it's a way to save them time and money. And so, you know, there's there's been acquisitions made of certain properties around the area that what what they intended to do in in that space was not allowable by zoning and they couldn't spot reszone. So they they made an unfortunately an uninformed decision that if they were to have come to the city and we we do meetings with people that are confidential because you know when they're looking at a piece of real estate they don't want that to become public. They don't want it you know they don't want everybody to come to the table and be interested at the same time. So these are these are all things that we we offer our customers to to help better guide. Again this is for them to be making their their decisions.

Ask one more question. So let's just so in insurance we have thing that something that's called a stoppple. And what that means is I gave someone the concept or idea that this was going to be taken care of or covered or whatever. And so relying on me telling them that all of a sudden turns out it's not. But they wouldn't have incurred that or taken that action had they not been misinformed, right? Um is there something like that for cities and planning or is that just an insurance council to Councilman Shipley's comments. I mean, that's the risk we take in meeting with these people

that we're going to to make statements or or give them uh we can't we can't build a project for them. We can't tell them how to do it. We need to tell them what the requirements are, what they're going to have to address in the process. And that frustrates people. It's like, "No, tell me what to do." I said, "No, you have to be aware that that you're going to have to do environmentals, but we can't walk you through that process." and and if we so we have to be very careful that we don't give them information that's going to turn into an assault uh issue where we gave them the wrong information. That's why we document and everything like that. But we it's a danger and this is why when Tony says many other cities won't do this is be just because they people have gotten sued. We've got you know we had an established issue you know so um uh we're we are very careful that we we are saying if you do this Dana does it very well. He says, "Tell me what you want to achieve in writing and we will tell you what you need to do for that." But if that morphs and changes, then it erases what we told you and and if you don't follow that, you have to be very careful. So I I think it's workable, but it's always in the back of our mind. And this is this is relayed in the application. There's a statement on there that talks about those things. And uh Councilman, it' be like no different in in insurance industry. If if I got insurance on my you know, vehicle. Uh, and I said, "I'm the only driver, and you insure me as the only driver, and then I get in an accident, but it's another driver." Um, what does that look like on an insurance side? So, it's kind of the same idea, right? So, you're not going to cover that because that person wasn't an insured driver. Um, kind of the same idea. This is preliminary information. We're making u comments based on conceptual information at that stage. That's why it's pre-development. And so they often times do pivot. They change and um you know and change it will

change that comment but they always have the option of coming back to the table and revisiting which we do for many people. These are free meetings. Um we encourage people to take advantage of it's good information. Um it saves people could save people a lot of money, a lot of headache, a lot of time um and lead them in the right direction. And that's why people like them so much is because really it puts them in the direction of where they need to go. It's not definitive information again pre-development uh but it puts them in that uh ability to make a sound decision and maybe start investing into their project. And that's the whole purpose of the pre-development meeting is the

just to get back on track here. Um what my colleague had said is that now with with this program it would now be black and white. Everybody would be on the same page. It would all be inside of something that you guys track and they would have access to this. Correct. Through their portal site. Correct. Correct. The customer. Absolutely. It's it's it's front facing and and back office space. Yeah. So I I had a question too on So if I'm an investor coming in, can I use these pre-developed meetings to find out if this building I'm going to buy has code violations or has a lot of different things before I invest my money in them? And that's when they should really come. Yes. Because we have a lot of older buildings that could create a lot of expenses for an investor.

And we we have those calls and meetings all the time. Yes. M council, the two words people don't want to hear is flood plane and sprinkler system. But they need to hear them and they need to hear them early because they need to factor that in and and that may be the words that they heard that totally blew them out of the water in the meeting is like I heard sprinkler system and we said no. if you have three residents or more. They just heard sprinkler system and they're, you know, so it's it's a it's a it's a learning process for both, but I think it'll help. But I mean,

I like that uh several departments will be using this software and sharing uh the work as well as the information flow. Um I've seen I've seen no software back in my day that could leap like this across several departments. Everyone had their own circle the wagon software that took care of their specific need. Didn't share really unless they had to by law with another department. And yet here we are sharing all the information, sharing the flow as it goes through and the reviews that are being processed and have to occur and then the resulting end of it which is possibly a another business coming to town. So I like this tracking. I like the flow. I like the by all the departments. I like that you both have said uh modules can be added so more data is gathered and therefore we have a tracking system. These are wonderful things for an emergency manager because when you have certain federal agencies at your doorstep after a disaster, they ask these questions.

Absolutely. What's your value of your subdivision that just got wiped out? It's right here. Here's the history of it. And that's what they want to see. So, I like everything that you're doing with this and I'm looking for more report outs as you go along. I I didn't know you were doing all this behind the scenes time. This is really nice to hear. So, you know, let's review again at another time. Thank you, Mr. Thank you. Any other questions or comments? Mike,

Mr. I I would just make a comment that I've been invited to some of these PDM meetings that uh our staff has with potential uh investors and I contributed no input. I just sat and listened to see what was going on because I was invited for that process. you know, the comm the staff tells them what they need to do or what what they can do, you know, and they argue back and forth and end of the meeting. They I don't know if they come to a complete uh resolution, but they do understand that there's certain things they have to do in order to develop their properties

and all the information may not be able to be given in that real time in that meeting. Staff may have to go back to to their office and do some research in order to to give a more complete answer. And that's why our our staff follows up with the customer in an email again with those those written feedbacks from all departments and and if needed if they'd like to have a copy of the recording, then that is made available as well. And to kind of back on off that, so we typically um will give a week comments out to the applicant because there is some research that has to be done. Sometimes we can't uh at this uh spot of the moment provide an answer to a question. So um we our people have no problem saying, "Let me look into that. I don't want to shoot from the hip. I don't want to give you false information. Let me look at those options." So Good.

Yeah. Great to see. Thank you. Thank you very much. Good job. Thank you. Good job, Tony.

Item four is consent calendar. Matters listed in the consent calendar considered be routine or be enacted by one motion and one vote. Public hearing items are designated with an asterric. Prior to consideration of the consent agenda, the mayor will ask whether any member of the public wishes to remove a public hearing hearing item for separate considerations. Members of the council and or staff may remove any item for separate consideration. Item A, consideration of waiver of section 2-4-10A, prior discussion groups with all action on the balance of the consent agenda. One, accounts payable 727,622.86. Two, consideration of approval of council minutes. A, consideration of December 18th, 2025 special meeting minutes. And item B is consideration to accept the donation of electrical upgrade by Western Industrial to the Noskar Ball Field by Frank Bryce. Um, anybody from the public, staff or council wishing to move any of these separately?

Nothing from nothing from the public. I see no one approaching the dis. Um, Mr. Mayor, there's No other comments or anything. I make a motion to approve the consent calendar as read. Second. We have a motion second for approval of the consent calendar is red. Is there any further discussion? All those in favor say I. Oppos? Nay. Motion pass.

Uh, as we move into new business, I know Alexis, you're here and I think you're here for item B. Are we okay to move that to the front? Because I know we have another ordinance discussion prior to that. Do you do you want to move? We'll move that if you're So we'll we'll go ahead and move to item B and that is discussion and consideration to approve IGA 20260108 with the town of Miami for the Copper Mountain Transit in the amount of $73,000 funded from account 105051255 Mayor and Council Transportation HB2265 match and request to wave section 2-4-10A prior discussion rule. Mayor and Council, good afternoon, good evening and thank you for the opportunity before we start. Uh Paul Jeffson, congratulation this milestone.

Thank you for the support and difficult situation since I mean town manager in Miami, the fire, the flooding, all those elements as a partnership and a big element for the growth of this area. Thank you. Thank you.

Thank you for that. Um going back to the transit uh mayor and council, thank you for the partnership. We closed the second grant for the fiscal year 26 to 28 uh to expand the services. We are acquiring more units. The units that we have right now, they're not the best fit for the region. Those are air system and liquid system. And then most of the times we have those units in the valley for repairs. We acquired a new Ford and a new Chrysler van. Those units are in service and so far is provided a good service and time. Uh less maintenance, less expenditures on the maintenance. Last year we closed 97,000 on maintenance on the units and we need to go down on those elements and we want to acquire more units that can be service the area of glo Miami county. Um thank you for the new boss station on the apartment complex. We want to expand those uh and we need to change the previous um bus station, the one in located at the train depot because it was paid with the grant and the one located at the um town u the Miami the senior center. Those two we need to change the old name to the new name. We're going to be doing those in the next three months. Uh but we want to expand our services and create a new route can be expressed and we receive petition for a Saturday service. We're going to be putting that on the 27 2027 grant. Uh we want to provide the best for this community. Uh we have a lot of seniors that depend on that. Um and with

the support of the county and the city of Globe is we can make it happen. Questions or comments? Fernando? I just have a question. Um, we used to have a service where they would call in and order a ride, but now we just do the routes. No, we have a dial ride that's still active. Still have a Yes, d right still active. And that's part of this same grant. Yes, that's correct.

M m council to this issue. These this service is so key. We serve people that don't really have a big voice in the city. They don't, you know, they just they need to get around. Um, this service keeps people an avenue to get shop get to their shopping, get to their doctor appointments not having to drag out the car and and you know get it going and and we're we're we're so happy that these people choose to ride the this service and and and get around. Um it's it's been something we've been doing for for the 10 years. It's always been been this way. And um I I we never see a lot of people coming in saying this is great, but we know this helps a lot of people who need this assistance. And mayor, you've seen it with moving the the stop over by Hill Street. Uh this is an important service to the region. Um and uh I I I know we as a city appreciate that. So thank you Alexis from Miami for taking the point.

Thank you. And it's the same cost that we've been paying for the past seven years. I didn't want to point it out. I don't think we we we we have some expenses and we try to manage it and not passing through that. That's one of the elements and and I know that right now we have the increase on diesel, fuel, oil, tires and that's a very concern and we're going to create a light item for uh act emergency movement on case that increase let's say 25% on those areas. We're going to create that uh light item in our budget. Does the state allow a not allow additional funding in their in their budget for that because of the co costre?

You know, that's mayor. That's a good question. We don't know and we don't know how long it's going to be. It's the same situation that we having with the shutdown of the state at the federal state level with funding. We don't know if we can make that happening, but we prefer the town of Miami to allocate it that funding, have it available. Mike,

mayor, in my other political career for the county, this program was developing and and that funding developed, I made it a point to at least write it once a year for the first two years it was running. And it's amazing how many people use it. And I've noticed more people are using it, you know, as it's been here in the uh all this time. And when it first started, people thought it was going to be a waste of time. Yeah. And you know, it's still going. I mean, not telling you what the numbers are now, but I see it all the time. People on it. So, I mean, it's good to see.

Yeah. We increased at 60% for the last two years on rider the dial ride and direct services program. Mr. U this is probably not the right moment to discuss it or bring it up but are there any plans in the future to provide services to wheat fields? The reason I asked that is after the flood I I met an individual who lived out there and his car was washed away in the flood. He had no transportation and I asked him do we have any bus service out here? He said no there's nothing. So in the long range planning would you all consider servicing refills? The bus service is not available but dial right? Yes.

Dial right. Yes. A long way. That was a long that was always a critical issue. Yes. I got involved with it and it was it was just the distance was too hard to cover it. You know people all the way up there rolling hills I think it is. Plus you disrupt the the timing of everything else. They they really pushed for it. We couldn't never get it because of the just the constraints of the program and everything. Thank you, sir. Yes. Any other questions? Comment. So, we'll need a motion and a wave on this one because this is due with this. We have the money for it. Yes, we do.

I would approve my position. I'll second it. You going to wave? I'm wave the prior discussion. Okay. We have a motion second for approval of 5B and waving of the prior discussion rule. Is there any further discussion? Mr. Mayor, members of council, just a reminder, uh the county has also um done their part and either have about to or have already passed their their 73,000. Uh and that's always important that council know that that the county is doing their share also passed. Good. Okay. I'll call for the vote. All those in favor say I. I. Any oppos? Nay. Motion passed. Thank you. Council, thank you very much. Have a good night. Thank you, Alex.

We'll go back to item A and discussion and possible action reflecting council's directions from the February 24, 2026 public hearing of ordinance number 894, zoning code text amendment to update and expand the city's home occupation provision for residential zoning district, case number ZTA2501. And it's going to be Dana presenting. Shelley, can you read ordinance 894, please? And then Danny, do you want to throw the PowerPoint up too? Yes, Mr. Well, we might want to Yeah, Dana Zoom.

Mr. Mayor, members of council. Ordinance number 894, an ordinance of the common council of the city of Globe, Arizona, amending the zoning code by extending the home occupation code provisions to insert section 14-6-11 to establish use standards and to add said use to the permitted uses and uses subject to conditional use permit sections of the RL-43 RO zoning district. Section 14-5-2B R19 Single Family Residential District Section 14- 5-3B R 1-6 Single Family Residential District Section 14-5-4B R2 Multif Family District Section 14-5-8B TR Transitional Residential District uh section 14-5-9 of the globe zoning code and updating the definitions section 14-3-1 accordingly is council pleased with that read

so Mr. council. Dana, are you are you there? Can you hear us? I am. Okay. Ve, can you hear me? Okay.

Oh, yes. Yeah. No, that's good. And Dana, just hang on. I'm going to I'm going to kind of go to the the meat of the the the matter here and kind of let council know how we're looking at this and see if they're supportive of that before you get into any questions and and covering this. Um, and so, and Shel, if you just want to advance one, there's only one slide. um hit the next one. So, so we have brought back the home occupation as council requested with with daycare and home instruction that is five and six as we were calling it removed. Okay. And so this document that was posted legally and move forward because we have to keep moving it forward on schedule because it's a a zoning started in zoning. Um and so we have done that for this. The question on the table when we last talked two weeks ago was the the auto repair, handyman and animal grooming. Um and we had had a discussion. Uh we got lots of good ideas. What the takeaway from council is that that you didn't want to see those three items prohibited but approved with certain stipulations or agreements for that. Um, with everything going on, we have we have not we are not comfortable putting that together just that quickly. And I didn't want to have a a roving conversation here that would go twice as long as it did last week. Um, uh, hammering these out. So, what I'm proposing to council is, and I we checked with we had we we met with Dana and and internal staff. We talked to Bill Bill Sims, our city attorney, is that that we we move tonight when you go to you can if you choose to, you can approve this striking uh the prohibition

on three four and then re removing uh grooming and care from that to pull out grooming. We we would like to see uh kenneling and and boarding uh left in there as a prohibition because if you have a home and you got you're bringing dogs in for pay, we we can have that discussion. But but that is what we were thinking is we pull out the animal grooming seems to be the one. Um and then take those and do what we should have done and what we're going to do in the future is have any text amendment initiate from council. So, this would be your first time and you would say, "Okay, we're going to recommend that that P&Z look at how how they best want to handle um the the autocare, handyman, grooming, and then share with them your feedback. We would like to see you update our code on these three issues. We would not like to see them prohibited, but we we have some bright lines. We'd like to see auto repair, but not in the middle of the night." and and so on and so forth. So So what I'm thinking tonight is if if you want to also motion to to strike those and then give direction to deliver to request that P&Z go back and and handle those specific items and then we have a short discussion about where you're at, what is what do you support, what do you not support. So they have some guidance when they go to look at it. But this is a very these are very technical especially automotive. We need to get uh this is the most complaints come from automotive. So we need to look and see what were those complaints and if they're all noise well that helps us. If there's something else we can address that. We do the the PNZ does a public hearing part where they get people and people who have had problems before may turn out and say yeah I don't have a problem now but I remember that guy in the middle of the night you know bang

bang bang making that noise. So, so I think this this is best handled by P&Z with your request to investigate with your feedback as to kind of where you're at and then when it comes back, you'll know how it got back to you because you started the process. Okay. So, I I think I think that would be my way uh best and then in that process staff can get the fire department. We can get make sure because there's fumes and fuels and things like that. We can get zoning. we can get code enforcement and and make sure that that we don't cause more problems and and and do all that heavy lifting at the at the P&Z level and then it comes back to you. Okay. But um uh and then uh I know that that all of these kind of relate back to chapter 8 because let's go back to daycare and home instruction. It is it is not so much a neighborhood thing as a as a regulatory question. And so when we pull five and six back, we're not pushing five and six back to zoning. Council has clearly made it made it clear that you want to have this process. You want to have a process, an open process. You want to hear from the people. You want to have this debate. So So we will we will bring back these are this why I call this the additional actions. So three additional actions coming from this vote will be that we will initiate this this process to discuss daycare and instruction to make that better and more likely in Globe and at the same time deal with those regulatory issues that came up and it'll be council taking point on this uh auto auto repair handyman animal grooming that will go back to P&Z and then it'll come back and it'll eventually land on your uh dis again and then chapter eight even though they kind of overlap and we've already talked about this again, but just to reiterate, we are going to uh have a this is probably to be the most extensive process. It's going to be all

c we're not going to do a work group all council working with a your the standalone city attorney. We're we're going to use uh Tina Venucci who's on we put on contract um who works as a city attorney in uh town uh contract city attorney in Maricopa and I think in Kulage uh Dennis Gibbons law firm and then she will put together a process that you're happy for and we hope to get her we haven't told her this and she's watching um on uh March 31st have her present and start that process. So uh and and then what does that look like? This is what Santan is going through right now. They have no code. They they have blank slate. They need to go through and just start from scratch and take every section of their code, every chapter and go through do you like this? Do you want that? Do you want to be it's it's a long pain not painful but complicated process. That is the process that we need to do with chapter 8. and it needs to be all of council and it needs to be in public and we need to take our time and do it right. So, so my recommendation there if you we can let Dana kind of give a brief overview, but I if you choose to um pull out 34 and grooming out of number five, then then this is what it will look like. Dayfare will be handled. We're bringing that back. Auto repair handyman grooming going back to P&Z. Chapter 8 is already in the works. questions. Can we hear from Dana?

So the the when you're striking when you're saying we're striking three and four, you're going to want to hear those comments from us so it so when planning only reviews it then they they can go with what our our comments are. Right. And when do we put those comments in? I tonight. I I think I I would like to take a stab. You can do it tonight or we can bring it back and have a discussion if you want time to think about it. Don't you have it on the minutes from last time? I mean that we were on this hour I can I can read to you what I have down and if you like it I'll run with it. We're on this for two hours to read this. Can I I can I have it right here. I can take a stab. So we want to we want to take three and four from the prohibited into the into the allowed

stipulations. We're going to take three and four and we're going to pull them out. It would be too much change to to pull them out and start rejiggering the document. That would be a bridge too far for what P&Z has done already. We talked to Bill. You're going to pull them out and give direction and and I can I can kind of run through my checklist that I pulled together from the last meeting and then just get any additional feedback and I'm happy to lead you through this discussion and and uh I think we can do it quickly. Okay, I promise you we'll five minutes and that's and then you flag me. Where's the blue flag? That was all we talked about.

Right. So let so let's see if Dana Dana is there anything additional on the on the passage if if we do what we just talked about pull three and four and grooming from five anything that you need to add about this before we go and look about what direction we can give PNZ No, that sounds good. as well.

So, so mayor and members of council, would you like me to go through what what I remember from and and what I have down here in my notes and and you can tell me yay or nay? Yes. Okay. Um on let's do the the the the tough one auto repair. You are okay with people doing commercial auto repair at their home. Do you do you think there should be a limit to the amount of different cars they can have on site or as many as they they want? Or do you want to just say within the confines?

I want I don't want this to be an all-encompassing document that gets so in the weeds that somebody just says I don't even want to do it anymore. I I I don't know how the rest of council feels, but I would just blank it. Okay, you're going to do it and do it, but be courteous of what your neighbors are. Don't be don't be hammering at 10:00 at night. Don't have nuances and noises that something. I don't think anybody has 10 and 12 cars sitting on the side of the road. Well, there are some. So, but are they per but how do you say are they personal cars or are they this

No, I mean people that are working. So, no no limit no limit to the amount of car. We'll we'll just trust that they're not in that that they're not um destroying the character of the neighborhood by having and and that's there's the verbiage right there. Don't destroy the character of the neighborhood by booking. Well, and and I think there is there was a complaint of of a mechanic doing work where he had multiple cars parked all over the street really lined up to work in a neighborhood and and that's that's not acceptable either. And then you look at the type of the work they're doing because I'm a mechanic and and and you you need to be conscientious of what you do. You you shouldn't have engine throwing in your front yard, oil throw out there, vehicles just just like they're they're abandoned in your yard. I think that's something because then it's going to turn into blight really.

And I think that that's a catchall is that don't let it alter the character. Don't let it alter the character of the neighborhood. So that's a catchall. If that Michelle goes over there, code enforcement goes over there, then they say, "Well, that you're altering the character of the neighborhood and that could be a violation." That's a violation. Yeah. Mayor, so for me, like, okay, so I have I know one guy, he's got like five acres, so he could have cars out, no one's going to know that, right? But when a guy's got room to park two cars and he's got five of them parked down his one of the things I was going to say, it needs to be contained on your property. There you go. Okay, there you go. Do you have a question? On the property, not on the street. Not on the public.

Right. On their property, not on the public rideway. Freddy has a question. Yeah. I was and you touched on it. I'm more concerned about whatever this uh occupation is doing or or this auto mechanic is doing doesn't create a blight situation. I mean, because you know, you could have five, six cars, but if they're like the doors are gone, the trunk door is missing, the hood is off, you know, that creates some blight, right? Um, so I I think if there's can be some language that would just kind of

It doesn't create a blight situation with missing doors and hoods. As long as it's not dead, it's okay. I mean I mean I I can go out and and I I'll get I'll get you some pictures, but these are in the county in Clayool and you have there's I know a couple of residents that have parts of cars on the road out in front of a main road and and that is excessive parts.

Okay. Um time frame. I think we need to have a a a time allowance. In my head I'm thinking from 700 in the morning, 7 at night. Uh after that you need to keep the any you know starting up you know some people some people work on a on a you know a a 20 22 Honda and other people have a 57 Chevy uncapped. Okay. And you start a 57 Chevy with no head no mufflers on it. Everybody's going to know it. So I I think a time frame and and a noise factor. So we'll we'll just say noise and noise restrictions and then smell restrictions. Fumes. Okay. We already have a noise. Let's say there's a noise

noise ordinance already, isn't there? Yeah, it says it's by decel. Okay. Cuz we had a when we went through the code years ago and we did have a 10:00 restriction. It's by decel at a certain hour. You can't have a certain decimal higher than whatever it says. Seven. There you go. Seven to seven. So now the the two the the other two is that worry about fire fire safety and health health and safety. Okay. Yeah. If they're storing hazardous material, they definitely have to have some kind of hazardous storage cabinet in order if they're doing that, you know, fuels or stuff like that.

Okay. And and then the the only other one that that I think uh should be put in there and should be addressed, I don't think you can should have I think that having someone flat out, you know, doing a a spray painting a car in a carport where the wind and the fumes can can travel into the neighbors. The painting in, but you need you need to have an enclosure. So enclosed painting if you're doing painting. Okay, cool. Okay. I'll pull it over. Ready? Um, so we just to back up a little bit when we talk about fire hazards and things like that. Uh, we're going to get our fire department involved in Oh. Oh, they Okay,

Gary. And I'm not saying that I need anything right now. I just want to make sure that they are going to be involved. Yeah. No, that's all I need. I don't need any other Gary Gary's charging down here because you you said the magic word. Mayor, Council, what's important to understand is is you're talking about what would normally be a commercial activity. You're now placing it in a residential area that as a fire department, we cannot regulate because we do not have we do not have jurisdiction in terms of fire code over residential property. Interesting. But this code could

through code enforcement through through code enforcement through code enforcement. You know, if there's something in code enforcement that can be can be regulated said was not supposed to be there, then code enforcement could then say you violated this code by having this hazardous material there and at that time then it can be enforced through this code. doesn't have to be enforced by a fire and like you said, you don't have the capabilities to be able to enforce it through fire code, but through a municipal code such as what we're doing now, it could be enforced. Through through a municipal code, it could be enforced. Um the the one caveat I would say to that is is typically fire code has a little bit more teeth in terms of enforcement on how how those are regulated.

Sure. And then so anything else from anybody in the room that want to say anything about auto real quick? Going once, going twice. How about trains? Linda wants to add something. No train repairs, race cars, trains. That's federal jurisdiction, sir. Right.

So, we we've recently received a call from um a local business who runs obviously a professional commercial operation that includes a paint booth and they were recently inspected by a state um a state official that oversees these types of operations. I don't remember the the department name but with this inspection it came a mandate for them to upgrade their their current system which came with a extremely hefty price tag. We're looking anywhere from 20 to 40,000 depending on what um but again a commercial operation and so hopefully they see that return. But this business owner is saying, "I know five guys that are out there running this out of their house and they're not being regulated and people are going to them. So, what can I do?" Well, I said, "Well, I what you can do is you can call and if you're willing to, you you can do a report of concern. I can file a complaint and make that you could either do that anonymously on the city website or if you'd like you could have the conversation with our fire marshal. Again, because it's in on residential property as as Chief Robinson explained, that is not a jurisdiction that he can enter upon. So, we we can address it through code enforcement. He did uh this person did file uh a formal complaint. So that that's my concern with those types of operations. I mean, that's just one function of, you know, an auto repair or service uh business that that are going on in our community. I we didn't realize there were five, but there are actually more than that because he was able to come up with probably about three more than that.

And currently they're illegal, right?

I believe so. Well, especially the way that they're they're currently set up. Yes. If we went forward with this code and they still decided to do what they wanted to do, you would still be in the same position you're in. So allowing them with giving them guards and giving them this is how we can enforce it. Now you have ways to enforce it but without what but allowing the resident to continue to do it but teaching them what is the safer route and what the council and what the city has said because either way you're still going to have to face this issue. I mean, putting this in ordinance and telling them it's prohibited or not prohibited, they're still going to do it regardless, but giving you guys the tools to be able to enforce something and be able to teach them how to do it right or saying there now is a penalty because you're continuing to do this process even though we're allowing you to do it on this smaller scale versus this scale you're doing it in currently. So that's that's how I'm thinking this code needs to be written is to be able to give staff the ability to enforce things and teach the residents who have been doing this since the 60s, the 50s or whatever have you and being able to teach them, okay, we're allowing this but on a smaller scale. And if you want to be in this bigger scale, we can help you get there, but this is the process

because either way, we're going to have to we're still going to fight them. But that should be should that be a city responsibility? I If this individual has a complaint about somebody painting, he should go directly to the state and file that complaint. Let them handle it that way. Why should they don't have jurisdiction over a residential operation and I you know loosely say operations they're doing commercial work. They don't have they don't have jurisdiction over commercial operation happening in a residential neighborhood. The state department what whatever department is is doing the inspections at this commercial location. No. Can we just this is this is becomes a a local jurisdictional issue that of activity that is going on in a residential situation that currently

no painting at all unless you have a commercial painting booth and I mean you couldn't be able to do that in a residential area right so you'd have to get a commercial space to do it so well I would say but so when you're doing it for business and this is highly regulated because you're releasing that's why these systems are so expensive because They're trying to reduce that contamination and protect the public. But if you got a guy that's a hobbyist that's his buddy's car, you know, to me that's not the same as commercial. But if a guy's saying, "I'll paint your car for a,000 bucks. He's got the machine out there."

Really, it really that's not to me the same as being a mechanic changing an alternator. Mr. members council recognize these five people are are avoiding having a brickandmortar shop because they don't want to do it legally and be under the the requirements. They're using us to duck and play the system to avoid these regulations. Just just so you realize that. And these these people who have these operations set up at their their homes, they they're former few of them are former employees of this business. So they're like he sees he's like, "Wow, you're making some money. I could do that in my house. I can

I can, you know, give you a discount. I'll pocket that." So So So I So this has to be council is is everybody majority of council want to include? How do you want to include paint booths? It's got to be contained. Does it have to be regulated? Does it or we're not going to worry about that? Or do you want to say no paint boost at all? If it's not, if it's going to be this contentious, just no paint boost. You know, if you got a spray can out there and you're spray painting your car, move along. So, no paint boos. Everybody's good with that. Can you spray in an open uh open land and not be in a building? Like if you have acorage?

Well, I don't know. I mean, I don't ask I think your neighbors are going to suffer. Paul, it's not in a contained building. that's outside. I don't know. That would be I know that's that's been done many times, but that's the worst case. And and who wants a paint job with all that dust that weeds and stuff that blowing it anyway, but Tony wants to go

I just want to shed a little light on that on the the question that came from paint booths residential um attribute. So, ordinance already covers that. So, paint booths are what they consider an H occupancy, high hazard occupancy. they're in a zoning um code or in fire code all in itself for use. And um under our zone zoning ordinances and uses um you can't put an H occupancy in a residential structure. So you're putting everybody at risk, your neighbors, your home, your family, everything that comes with that. That's why H occupancies have such a regulation driven uh itemized requirement. self-contained suppression, um interlocks on your air system, proper ventilation, um proper door closures, all right, that that trigger your interlocks and and suppression system. So, they fall under the code as H occupancies, high hazard. And so, that right there dictates that they can't be residential. We had these runaway in Phoenix um for a long time because people were putting these homemade spray boots up. Uh we had a lot of incidents, fire incidents, uh where you know uh if found an ignition source because people are spraying in them and they have a little exposed work light in there with a light bulb, heated light bulb. They're not rated. So all that stuff has to be class uh class uh one uh electrical rating. There's all kinds of requirements, but to answer your question, age occupancies are an occupancy type all by itself. and they can't be located in a residential.

If it covers an ordinance and it's not allowable, then that's what it would be. You follow your ordinance. Does an auto mechanic fall in that same category?

So, no, because an auto mechanic can conduct work without being deemed an H occupancy. So, every residential structure in a sense is a hazardous material site, right? We have LPG tanks. We have gas for our lawnmowers. Maybe we have mixed fuel in there. Um all kinds of combustibles, right? So they don't regulate under residential for fire code. And the chief can maybe touch on that, but um they don't regulate uh what they call an MAQ, maximum allowable quantity under that use, right? It's unfortunate. It is what it is. So every garage is typically a hazardous material site because what it contains. But a spray booth has a criteria to meet. And when you talk about how much paint you can spray, so the uh air quality people do dictate um what you can spray at home and residential. So um I forget what the numbers are. It might be for commercial, it might be a pint a week total, but uh under the ADQ requirements, they uh have air quality permits that you need to spray those finishes and they wave them if you're under a certain amount. That would be deemed a hobbyist or somebody doing work on their own, you painting your kids bike or, you know, or a hobby type of painting. But for work as a business, then they have a cut off that addresses that and they will regulate it. Pretty simple.

Yeah. So, so mayor, members, council, I think I have clear direction on automotive. Um, I think on the uh handyman stuff, you just replace appliance with vehicle with the word appliance or or whatever the project. I think we can adapt this into I don't think there's anything special about appliances. Uh, it's the same thing. Don't upset the neighborhood, don't smells, noise, working on that. It all translates. So, I'm just going to loop that in. And then the last one on the grooming, I think uh uh care and grooming of of pets and small animals provided that all necessary precautions to protect the neighborhood from increased health, safety, uh fire risk, noise, or smells.

And that's they can do grooming in a in a resial. Yeah. As long as as long as it's like say impacting the neighborhood. That one's pretty clean and dry in a booth. Yeah. But they can pay. But but but I I get on that part of it, if we go into kennel and let them explore that if they have acorage where they have a kennel where they can have it but not in a in a saturated residential area because of the noise.

But mayor, this is see this is the conundrum of having a city code where 95% of the people are living elbowto elbow. This I I I'm always impressed at how few neighborhood disputes you have around here when people live on top of each other and they're good. They're good with it. The parking, the the tightness, my wall is your retaining wall. All of this stuff, everybody gets along really good. Now, there may be a few people who who have these big expansive lots, okay? But we can't write the code for them. We have to worry about the 90%. What's that?

We already have quotes that state that you can't have a horse unless you have this much acreage. No, I'm not talking that you have this much acreage. We sat here and did this. I mean, we could do the same for the kennels. If if you want to be a kennel, it could be you have to have this much acreage to have two kennels or three kennels or whatever have you. Yeah. And I'm just saying that we we can't c we can't write a code for those minority people have big lots when the majority have tight lots. That's all I'm saying. Okay. All right. So, so with that I I have direction to deliver and the request to deliver to P&Z. So the last part for this this item is just a a motion and a second to approve as presented. Motion to approve as presented.

Second motion and a second to approve as presented on item 5A. Any further discussion? Dana, anything before we they vote? Uh, no. As long as you're clear that your motion is for the modified draft version in your packet and and moving it back to PN modify to modify items three, four, and five. Yes. in this and and yes and if you could add in the motion to strike out three four and um remove five and six and

what did I what did I put there and grooming and five okay but that encompasses five and six that that or five and six is baked in already it's already done okay okay we clear with that I guess yes okay all those in favor say I oppose nay motion pass

all right now we get to the easy part of the meeting. Item C is discussion and consideration to approve an increase in the city's procurement authorization to the eligible amount under National Resource Conservation Services Emergency Wershed Program under a cooperative agreement with Hila County according to ARS title 34 and approve contract CS20260107 with Tiffany Construction Company Incorporated to provide construction manager risk services for globe flood mitigation activities in upper panel panel creek utilizing the Hila County cooperative agreement up to the algema amount of under the NRCS EWP program funded award 75% of the cost will be reimbursed through account 20808009 NRS sediment removal and the other 25% of cost to be funded through account 10551295 NRCS matching fund with the possibility of a waiver of the matching requirement should the waiver be approved through 100% will be funded through account 20808009. Travis.

Thank you, mayor, vice mayor, members of the council. Um, as presented here, this is a contract with Tiffany uh construction company um to provide Semar services for the flood mitigation upper panel creek. We are going to be using utilizing the cooperative agreement through Hila County that they just approved last week. And so that made uh the procurement a lot easier for us because we we were be able to do it within a week's time. So um this is important obviously because of the NRCS deadline of the 220 days that we have. We're 38 days into it as of today. So um time is ticking and so u why a semar just to kind of give a little background on it. Why do we choose this procurement method? Um well, this allows the city to um select a construction manager based on qualifications and experience rather than go out to bid and get a low bid. Um because that would obviously take some time and eat into that 220day window. Um the way it works is Tiffany as the Seymar uh would be in communication with the design professional who is civiltech as you recall approving their contract a couple meetings ago. Um they would uh discuss early in the design stages on any kind of pre-construct uh construction activities um so that um they can eliminate any possibilities of of delays or any kind of upruns on on the costs. So it'll help eliminate any kind of change orders in the future as well. So the things that they look at, they will work together with the cost estimate, the budgeting, um the constructibility of what they're actually designing to see if it's even constructable. Um reviewing all the FA phasing and the timing of that, producing a a really detailed schedule, looking at any kind of risk analysis

involved with what they're designing, and of course uh work on value engineering as situations come up. And once they get to that to that point of what they agree on, they will then develop a guaranteed maximum price or GMP. And so that is what the Seymar is really held to. They once that GMP is accepted, uh the Seymar, in this case, Tiffany would then take the risks of um delivering that project for under that cost um subject to any possible change orders. But like I said, the change orders should be very rare and non-existent because they they are working together up to that point to develop um what they are going to construct. Some of the benefits of of having a CMAR again involves that early design aspect of it. So you can get that cost certainty um once they develop that GMP. um the competitive bid that they have to do um to deliver that project is very transparent. So if they had to go out for subcontractors, they actually have to do the bidding. Um but their bidding is a little bit different than what we have to do. We have to go through this whole process. They can do it really quick because they're not under any kind of governmental restraints as far as a procurement. So they can get that done a lot faster. And of course uh the shared risk and the whole collaboration of working with the design team professionals and the city uh they share that risk and delivering the project on time under budget. Um otherwise then they would have to to uh eat that cost. So to give a little bit of detail on the actual contract um again this provides flood remediation along the 2.75 miles of Upper Panel Creek that's within the city's jurisdiction that we're that we're looking at. No, that's actually 9 point something miles. 2.7 miles.

2.7 is what I've been saying.

Yeah, 2.7. So, yeah, 2.7 miles of upper panel creek within the city's jurisdiction. There are two phases that are going to be implemented. One in phase one is going to be the sediment removal. Um, currently there's a high level estimate of about 210,000 cubic yards of of sediment that needs to be removed. Could be less or more. Um but that was the initial estimate that we provided. Um that will probably change as we go through the design process. And then phase two is the bank uh embankment stabilization. Approximately 3,400 linear feet of creek embankments are going to be looked at possibly have design implications with that. Um but of course with the 200 day window that we have under the NRCS program, um the city is most likely only going to complete phase one. But at least we can get the design work done for the embankment for phase two should there be extra time that we can do some of those or find a way to fund those in the in the future. So we so what we're looking at is getting sediment removed and at least at minimum having uh the design work done for the embankment. And uh really that's all I have. I mean, they will go through the pre-construction phases, then again once they get the GMP settled, they'll start construction and and go at it. So,

and Mr. Mayor, members council, just to back up a little bit, when when this happened and mayor, if you remember, I'm not sure who all was at the meeting in Superior, but this was Civ and they talked about the coinino solution and and they hammered it to everybody. You got to do CM at risk. It's the only thing that's going to go fast enough um to to get this work done in 220 220 days. The county learned that the hard way last time. They did. This is their procurement that they did. We were lucky enough to be able to piggyback off of that. Uh and kudos to Travis for maneuvering this. This is a complex process in general. It's about the most complex procurement method. And then the piggyback made it even a little bit more more dicey. but he worked very closely with with Bill Sims and and they made it happen which was going to be a lifesaver because we didn't have many other options to get this done in time. Um so that's why we we got this turned around in a week once once we got hold of uh the the county contract and we we still as Bill said we have the option if something goes wrong in negotiations we can go to a a second person if we need to.

That's correct. So with um Hila County's procurement of the Seymar, uh they they have a list of those who put in the qualifications. So as we negotiate, if if negotiations for whatever reason to to get that GMP does not work out, we can go to the next one on the list. So but we don't anticipate that happening, but that is an option.

And one last thing, Mr. Mayor Hila County, um, uh, Homerovia and and Christine Smith. Um, they've been very helpful with this, making this happen. At one point there was a a hiccup on getting the cooperative agreement and and we we talked to them and they moved mountains to get uh, quickly turn around and get that cooperative language in there for us. If not for them putting that cooperative language in at the last minute, we would be we would be sitting in in high water. Um, so I was asked if um with the financing would be eligible to use for this matching grant and I did get a response back saying that as long as whoever is requiring the match is okay with it, they're okay with it. They don't have any hangups with it. So,

so as long as NRCS is okay with it, then and that that would be contingent on well, we would have to update the whiffal loan projects for that. Um, but uh the current whiffle loans that we have requesting, the earliest that we're going to be eligible to be able to spend that money is not until June, July. So whatever work has commenced before that would not be eligible to to do that according to the WIFA application.

We're still working through the match options. We we have a list I think we had the infrastructure meeting and and we have a list of of options we're working through. So we will and again we're not going to overspend the budget. We we have to have a balanced budget. We can't go into debt and so one way or another we're going to do as much work as we can and we can afford. There's questions.

The only thing I have to add is u it seems we have everything lined up to do soil removal. We're on that track. It's wonderful. It's part B that I am worried about. Um how high the walls need to be, how how thick they need to be, what's their what's their structural capability, and that costs money. So, I hope we're working with all those partners on this first end. uh to keep an eye on that. We may see efficiencies is all I'm saying. Hey, if we do it this way, we can have this, you know, those kinds of discussions. I I do expect to happen. So, just keep that in mind. I I'm really worried. I know it's part B and it may not be done this first time around, but at least we're having that done and now we can have a discussion in part B.

Yeah. So, my understanding with phase one and phase two, they can work parallel together. um if you get through a segment done with the sediment removal and they already have embankment areas already designed they can go ahead and start working on that at the same time. So there is some parallel that could happen. It's just, you know, it's a lot of communication between the design professional, civil tech, and the seamar, which would be typical. You can see what was done after the flood of 54, the walls that are in place, how high they are, how thick they are. So, that work was was engineered. You you can see that. So, hopefully going into that phase, uh we might learn some efficiencies, share the load. Absolutely.

That's all that happens. Thank you. Uh just a quick the company we're using will be doing work for both the county and the city and they have the capacity to do both at the same time then. Yes. Okay.

Yeah. They they um they're they're a large company. They're they're probably going to bring in their own set of resources. So they're going to be quarterbacking this. Um and it's good because they've done uh they did this in Cookanino. Uh they did it with Civ, they did it with Chris. And so so all that's been worked out. the the the biggest benefit is the communication, the hiccups, the there's no learning curve here. They're going to do it again now. And and that's been a question. Um we we we're not getting guarantees, but but we're getting discussions that it's logical that instead of mobilizing a bunch of of companies that that they're going to look and see if they can use local resources also and and expand that. I I but but we don't have time to tell them how to do their job. We do have time to say use whatever. Uh it was interesting when uh um structural came in, they had all these outside contractors lined in and not 80% of that pool was built by locals, you know, so because they they were they were coming through and they were there and they were showing up. And so um uh I I think flexibility and adaptability is the key to both uh CBTE and uh Tiffany. The the other thing I would add, we are lucky because county had initiated a a a FEMA flood map revision. They did a LAR flight in 2022 and those maps are available. And then we did a LAR flight just recently after the flood and so they have a before and after set of of maps and stuff that is is going to be very helpful to us. Also,

this is a first read. Is this a waiver? Is this something that's critical to get done right away or is it highly encourage you to wave the rule and and like I say, this is we're going to have to come back and pay them and and actually I don't know if we even have to weigh the rule because we're going out to to start this process. It will not be the last time they come to we come here, but we'll be initiating contract language. This is the this is this is the contract. We'll be we'll be paying them and and so and things like that. So, if you feel comfortable waving the rule, that's fine. I don't think it's totally necessary, but why why take a chance? Why wait? Oh, yeah. No, we we don't want to we don't want to bring this back. The question is whether we need to, but

we still don't know where the sediment's going to go, right? Oh, it's going to go to a happy place somewhere. It's going to be so running fields of of gravel and it's it's going to be happier than where it is now. But no, we haven't nailed down an actual happy place. Which happy place it will be at? No other questions or comments. I motion to approve item 5 C and wave section 2-48. Motion second for approval item 5C. You didn't want to read the whole thing again. No. No. You did such a great job. And and Mr. M council Travis did a wonderful job. So you did. Thank you, sir. Thank you.

Thank you, Travis. Any further discussion? All those in favor say I. Nay. Motion pass. Item 5D is consideration to award contract number CS2026 to Z 0101 to Weber Water Resources LLC to repair the cutter booster number three motor for an amount not to exceed $10,000. Funds for this project are budgeted in account 508051242 equipment repairs. Travis.

Thank you, Mayor, Vice Mayor, members of the council. Um, as it stated, the motor at the cutter booster number three is in need of rehab. It's currently experiencing some shorting in the electrical. Um, and so we are anticipating they'll probably fail in the near future. The quote is actually for $7,915, but we're asking for not to exceed 10,000 just in case they run into some other issues. That has been generally the case uh for items like this. So, we don't want to have to keep coming back for change orders on that. Um to give you a little history on this, the there wasn't the the motor was replaced back in 2020 and um so doing this kind of upgrade, maintenance or rehab, whatever you want to call it. Um really does fit into our 5-year maintenance program. So um I want to thank Vince for giving me that information, but this was replaced back in 2020. So the rehab makes sense with the the maintenance

question. Then this is a move forward too. Yes. We're okay. We can go bring it back in two weeks. Well, no, I should have the waiver on there. Oh, yeah. It's in the motion aspect, not in the title. There other questions or comments? Motion to approve item 5 and wave section 2-4-10A. Second. Motion in a second for approve item 5D. Any further discussion?

All those in favor say I. I post nay. Motion passed. Item E is discussion and consideration to approve an increase in the city's procurement authorization to $3 million for job ordering contractor JC construction services according to ARS title 34 and approve contract CACS20260099 with Apache Underground and Esavating LLC to complete the way the water transmission main 595 project utilizing a co-op contract between Apache Ground Underground and Escavating LLC and the Pine Strawberry Water Improvement district for the amount of 2,448,58510 for this project will come from account 508054016 with reimbursement from the United States Army Corps of Engineers 595 grant with local match of 25% to come from pending WIFA drinking water state revolving fund loan Travis.

Thank you mayor, vice mayor, members of the council. Um this is the 595 uh funded project. Uh we if you recall we did bring an original contract with Apache Underground back January of 2025 you utilizing the JOC with the Pine Strawberry Water Improvement District. Um we were asked by the uh Army Corps of Engineers to get a contractor in place at that time. So, we did and um but when we did put get that into contract, we were notified by the Army Corps to uh hold off because they still needed to complete the environmental assessment. There was some back and forth on that, but um ultimately they did say we have a categorical non-exclusion, but we still need to do the cultural resource assessment. So this past August, um they gave us two options to either the city do the cultural resource assessment or they could do it. They they suggested us because we could get it done quicker and so um so we chose that option. We use our own call Horn to do that. And uh unfortunately when we were about to start that that that's when the government shut down back in October for I believe what 41 days and because we have a portion of BLM land they had no access to that that portion of the land to to finish the cultural assessment. So by the time the government reopened and they reestablished contact with BLM, the holidays rolled in and then once the holidays passed, the individual with Kimley Horn that um that was licensed to do this or certified to do this cultural resource assessment had left. And so um just somewhat recently we u Kimley Horn did secure a subcontractor. They are wrapping that up. Uh they should be completed by April 3rd. So, we got a few

more weeks and I would imagine take another week or two um hopefully less from the Armor Corps engineers to finally approve that that environmental assessment. Um, however, that doesn't allow us to get to construction runaway because there's some other variables. So, as I said, there was originally a contract, but that contract did expire December 31st. So, um, prior to that contract expiring, um, Pache Underground did ask us if they if we should order the pipe for the two and a half miles of line that we were going to put in and they they indicated that if we didn't do it before January 1st, there was a good possibility that the increase of the pipe would be up to somewhere around 10%. So, uh we didn't want to pay another 100 grand if we didn't have to, especially knowing that we're in a situation we are with the flood. So, every penny c penny counts that we save. So, we said go ahead and purchase the pipe. Uh, the pipe is about uh $967,94. So, it's a good chunk of change. Um, but like I said, the the contract expired. Fortunately, we can pay the pipe under the old contract. So, but what do we do about for the rest of the construction?

And Travis, this is the the pipe that's on site now. It's on site.

It was delivered on site. And so, and this is the ductal iron pipe that you all requested that we we use for this project. And so, um, now we we were faced with having to get the contract reestablished. Luckily, Pine Strawberry Water Improvement District reprocured, if you want to, for lack of better words, reprocured the JOC that they had this past summer. and Apache Underground was once again selected as their top um con contractor. So this is what this contract is is just reestablishing under the new JOC with Pine Strawberry to utilize them for the remaining of the construction. Now, um, like I said, we have to wait for the EA to officially clear the environmental assessment and we also have to, um, wait until the Wifflan is officially approved and we are have access to the funding which I understand uh, the funding will be available coming this June uh, this June at the earliest. Even if we get that environmental assessment done here in the next month, we still have to wait a couple months until the Buffalo funding comes in for the the local match of this project.

So Travis, we we discussed this in the infrastructure work group. So So the uh two is 2.5 compounded monthly. That's for the storage of the pipe right now, right? The $2.5 million. No, 2.5% month out of monthly. Oh, that that was eliminated because was eliminated. Yes, correct. Um that was going to happen if if the invoice of the pipe was not paid for. Okay. Um but um we have worked it out to where we can pay in full. Okay.

Who else was in infrastructure? I don't think we had we had some questions. I think they were all answered. I think what he Yeah, I was there. But yeah, they answered them. Something about the timing ended up helping us. The fact that we were able to pay for the pipe. Good deal. Is this uh you need a waiver on this one too? I believe it's in the motion. Yeah. Go ahead. So I would move to approve item 5e and w prior discussion. Second motion second of approval of item 5e and waiver of the rules. Any further discussion? All those in favor say I. Oppos. Motion pass. Thank you Travis.

Thank you. Item six, action items. Item A, consideration to approve the planning and zoning commission's recommendation to the Globe City Council where eight ordinance number 895 is zoning code text amendment to clarify the minimum parking parking lot paving standards and to provide alternate parking lot servicing criteria for sight specific conditions class number ZTA2502. Shelley, can you read ordinance 895, please?

Thank you, Mr. Mayor. Ordinance number 895, an ordinance of the common council of the city of G, Arizona, amending section 14-7-3 C2 of the zoning code to clarify the minimum parking lot paving standards and to provide ultimate parking parking lot servicing criteria for various site conditions such as use, location, traffic volume, vehicle types, drainage, and other site specific considerations. Is council that

so Mr. Mayor members council this is the we we had very little if any discussion on this this is the expanding of our paving options in in our code um and uh it was direction to bring it back for a second approval unless you have any additional questions um we're good to go and just and do final vote on this questions comments on this just gives an alternative for It allows an extend the pallet in general. Okay. Things questions or comments and make a motion to approve ordinance 895 is read. Second.

Motion second for approval of action item 6A. Is there any further discussion? All those in favor say I. Both nay. Item 6B, consideration to approve the final payment to Meridian Engineering Contract CS202200010 for the construction of the upper Panal Creek Bridge, Reese Canyon Bridge, and Roadway Alternatives Replacement Project in the amount of $240,61 to be funded out of the following account. $239,933.50 from account 18052201 and the remaining 127 50. Yes. Why?

We we were we were short. We had to come up with $127 from account number 128052201. Paul, you can't just, you know, take it out of your penny. That's all you got.

$5 million project and we missed it by 127. So, but um no uh kudos to the lease on this um uh our city engineer who who's worked through this and tracked this and held Meridian accountable um and and did the math and did the the calculations on this. Um, this was completed and and we began negot negotiations last summer and and fall uh working and I was involved in that because this was about the final payment. This represents the the amount of money minus $172,000 that we are holding back because of the contractual liquid damages at $500 a day. Um, and uh there we had gone back and forth trying to they had wanted to knock that number down and different things. Um, but we we held firm. I think it was a fair fair offer. It could have been much worse. Um, and there were other costs that we didn't include. Uh, and eventually Meridian, you know, saw the light and and and again, Meridian um, uh, would would like to be recognized the fact that they didn't that that that they held to the word. They got it right at the end. The proof is in the pudding. It held up through the floods when the when the water cleared, the bread was still there. and and that's that's says that it is a good bridge, but the but working the money out uh you know and getting this all taken took a little time. Uh we worked through it and it was very professional and this is uh they're they find they agreed to this number and so we're here to and no one is more happier than this than Tina Allen. She's not gonna have to put this into the next budget book. So So with that I encourage you to finish this bridge.

Motion. Motion made to John, did you want to say anything about the bridge? Motion made to approve 6B as red. Mayor second. Motion second to approve. Uh item action item 6B is read. Any further discussion? All those in favor say I. I post nay. Motion pass. Uh any late agenda items? Uh no, mayor. Any call to the public? looking here. Don't see anything. Nothing in email. No text tomorrow. Scheduling no meetings.

Yes. Um you want to talk about this is the the we are we are asking to put together a uh budget ad hoc meeting like we did last year uh to to work on this year's budget. Um because of the budget schedule, we're doing April 1st. April 1st. At what time? Noon. At noon. And so, uh, Mayor, you were on it last time and we and we said we're going to switch around members. Shelley, who is who is up for this this year? Councilman Leam and Councilman Pastor.

Okay. Are But the But the question is, are you available on April 1st at noon?

Mayor, are you good? So far. Okay. No, so far. Yeah. Yes. I Yeah. Yeah. I think so. I I have an appointment that I can Okay. Okay. And and and if something happens, we can go and we got some backups we can go to. So, just want to let you know. Now, this is a workg groupoup internal meeting, but I while we have you all here, I wanted to to get this knocked out. And that was item 10 you're on then, right? I'm sorry. You're on it. You were discussing item 10, council work group report or no nine. Nine. Okay. Nine. Yes. That was that was scheduling of meetings.

Okay. Because we had cons we already approved May moving the 24th to the 31st meeting in March. Yes. Yeah. So, but just so the public knows, we will be moving the 31st. That'll be a three-week spread. We're doing our Hill trip budget work session is what day? the 22nd 23rd. Yeah. Tuesday, Wednesday, Thursday. All right. So, Mayor, I think we're at 10. Tuesday, Wednesday, Thursday.

And good. um any um information from the infrastructure work group. I think we brought up some information on the the the primary discussion was of the two topics we talked about. Unless anybody who was not the work group had any questions to those who were the work group, now would be the time. But I think we're good. Um future agenda items.

Mayor, I do have one. While we're discussing section 8, if we could look at making a micro vendor business loan or business loan business uh uh application, um and what I'm thinking is so if you look at the municipal city tax code, it puts the regulation on to the individual and not the municipality to be the regulator to figure out who needs a CPT license. It's not to bypass what is state regulated, what is fire, what is safety. It's not bypass those things, but it's to enhance what we what we've said we want to do. We want to be an entrepreneurial city, we need to be able to say we you need to understand that if you're going to be a micro vendor, you you can be here x amount of times. You can under this time you have to be able to know when you need to apply for a state tax, you need to be informed about this and attest to the city that you can do this, which then holds the city unlable from any backlash from the state. Now, are are you okay with building that into that whole chapter 8 discussion? Correct. So, we don't need to stand alone. Correct. But let's make sure we we add that.

I think I think I think that in moving the city and what we're doing, we've gotten a little too fast and we're making regulation when we could make it to where the state has made it. We put it on the individual instead of the city and leave it to the individual to assess themselves. Also, we'll be having a standalone daycare process y and that'll be coming up in in the future and eventually we'll receive um the prohibited the auto repair will come up through the process of P&Z but but the two that we've committed to adding chapter 8 and and the daycare process.

Any other ones? Motion to adjurnn. Motion made second to adjourn. All those in favor say I. Thank you for attending. Thank you.