City Council - Regular Meeting

stand.

At this time, we have a moment of silence. Thank you. Ask to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you and welcome each of you all here. We are here to conduct business

Georgetown. So at this time so madame clerk if you will call the role here present present here Mr. Stone here. Thank you madam clerk. Next are the approval of minutes. March 23rd, 2026 city council meeting. At this time, council, if I could have someone to make a motion to accept those minutes. I'll make a motion. Mayor

motion made by Miss Brent. Do I have a second? Second. Okay, everybody. One time. All right. So, uh, we're going to give that one to the first one out here, and that was Miss Mitchell. So, it's been properly made and properly second. Are there further questions and or comments? All those in favor of the motion signify by saying I. I.

Those opposed say likewise say nay. Let the record reflect that it pass item number four which is receipt of the check registry. Council, if you have received those, please raise your hand. Thank you. Let the record reflect that all had received it. Item number five, public comments. Uh at this time, we will allot you four minutes in which you may come. Please state your name and what you want to business to bring before council. You will have four minutes to state what your business is or your comments. And again, this is comment and what you're going to have public comments. Uh, madame clerk will keep a uh let you know when three minutes has elapsed and she will then let you know you have one minute and at the end of that fourm minute time slot we will ask that at that time if you would kindly take your seat be respectful and that see we can continue with business. Um first is assistant chief uh willlet who going to talk about safety day.

Yes sir. Good evening. Good evening,

mayor, council members. I am here at the urging of my chief to talk about safety day, which is Saturday, April 18th at Brooking Park from 10:00 a.m. to 3 p.m. Uh it's we used to have a safety day before COVID CO kind of shut us down, so we're trying to bring it back again. And we have a lot of community partners that will be there including fire US fire department, Scott County Fire Department, police department, sheriff's office, 911, public works, water company, EMS who will be doing hands-on CPR classes. Uh Lexington Fire Department's bringing their smokehouse, EMA will be there. They will be programming weather radios. KSP, KU, Georgetown Community Hospital, a Centerpoint Hospital. I apologize. Georgetown campus safety, air methods, weather permitting, will bring their helicopter in. And I'd like to give a um the school system will be there with a bus and I'd like to give a a big thanks to the parks and wreck. They will be there as well and they have been a big help in promoting this and allowing us to use Brooking Park. We will be around the out outside show barn with some of the tables in the concession stand handing out swag and information and all the safety stuff. And of course, all the kids can touch a truck and have fun with all of the big apparatus that will be there. We'll have some grease fire demonstrations and hopefully we can get a couple cars and have some extrication demonstrations and um the police department, sheriff's department will have their IDs and the fingerprinting for the kids just like they do here at the the horse festival. And one of the big things that we'll be doing is car seat checks. So, all of the Georgetown Fire Department firefighters or car seat technicians will have a car seat check station. You can come get your car seats checked uh free of charge. It's open to the public. Anybody can come and make sure that their car seat is installed safely so that our kids are safe. So, I just wanted to

announce that, invite all of you guys to come out and enjoy um come touch a truck and uh yeah, that's it.

Thank you, Chief. All right. Next, Mr. Dan Holman. Yeah, Dan Hullman here in Georgetown. Yeah, I just have some comments about some agenda items and things we've talked about before. Uh, so one of which is GMWSS. Um, so yeah, the the sewer project is underway and over there on Water Street. So I just want to say there that's just kind of unprofessional the way that that happened. That should not have been in the park. that should have been uh without having analyzed Water Street. There there's apparently no documentation that anyone analyzed or put numbers down on paper or did any serious look at what what disruption really meant on Water Street? What does disruption mean and how what would it cost in terms of money and time and and what technologies could have been available? That just wasn't done. And I think that's unprofessional and it's kind of a dark spot page in Georgetown history that we're digging up the park like this. Another element that wasn't considered in in this park project was what is the uh like picture that they were a private sewer company that came and wanted to dig through the city park. What would you all have said? You all would have probably said no. Uh you'd have wanted to see why they couldn't keep it on water street where it was. Also, you would have wanted an easement payment as there there's no concept of an easement payment that was in involved in this project. Um so there this park the real estate value of our city park is being reduced because of this pipe through it that's going to limit what you can do there and the public value of the park is being reduced. So the value of our park is being reduced but yet nobody brought up the concept of compensating for that. They just thought there would be a disruption at uh undefined disruption. So moving on from that uh so hopefully we can do better at future projects than this was just unprofessionally run. So hopefully other projects can do better such as the future water supply project which is another it's important project coming up

since uh 2022 December of 2022 they started embarking on this and there's been almost no conversation about it since then um there was the one workshop like a few months ago but we haven't heard anything from that uh in nove yeah so we could go on about so they just need to be more transparent about that we need um they basically need to release the RFPs that came in in November the scoring committee needs to and then the public needs to talk about this future water supply project or it could end up being just as unprofessional as as the uh water street project. Uh then I think kind of at the last meeting it was even it ended up on the news in Lexington. There seemed to be a consensus that the public was saying, and some of you all were saying, that GMWSS needs an audit of some kind. And people have been calling for this for a long time, an audit or a review or some kind of outside look at GMWSS. And even they agreed, they said they'd be open to that and welcome welcome it. So, uh, so hopefully something like that can get started. The question is, what are you going to review? What are you going to look at? Um, generating a report about billing spikes as has been asked for them to do for months now. just show a report that shows the billing spikes that everybody's talking about. Instead, they'll bring these uh pi these propaganda propaganda pie charts um that show like leaks like reported leaks and but people are really asking about this usage spike thing and could they get a report about that? I think a middle school student at uh could could do some could do that for them if they need help. Um and then look at the legal structure of GMWs. It's uh so KRS, it's this KRS96.320 and I mentioned about this before several months ago and I think Todd that day agreed that that was something to be worth looking into. Uh a council member was going to look into that. It's a simple thing for everybody to read. It says a water municipal utility can be set up either as a department of the city or a board of commissioners.

That's three minutes.

And this board of commissioners thing just seems very antiquated. It's like a mid 20th century thing back when we had part-time employees here. Uh but at this point, look at KS and so part of KRS 39 says tells them that they the board of commissioners shall make full monthly reports to the city legislative body of the operation and condition of the water system including all receipts and expenditures. That's apparently, if I'm reading this right, is required by law of them to do on a monthly basis give you a report. And I don't think they're doing that. I think they have been not following the law that they're incorporated under for years. Have do do they do that? So, it might be nice if the staff would at least present what is the legal structure of GMWSS. I think the GMWSS board could talk among themselves what is their legal structure. Um, and I know I'm running out of time. So, but moving on also to this um the planning and zoning conversation, which that's an important that's an important thing to talk about.

Thank you. Thank you.

Uh Steve Price Thank you uh for allowing me to speak four minutes. I have a number of uh subjects on my mind. I think the most obvious is water as we seems to be always in in in the topic conversation redu redu I understand that engineer high tower is going to address you regarding flood water management and I will say as I've said to this council many times flood water can be reduced by capturing all rainfall to make use of with rain barrels and and and and and so that's that's my co one one of my comments regarding flood management. You should be compelling the water company to promote rain barrels and there should be you should you could provide a property tax incentive to every homeowner in in Georgetown who will install a rain barrel. that would go a lot that would be a big step toward reducing flooding. Another big step that you will find unconventional that that you have found unconventional for decades is my suggestion that you put mount a so-called watergate at what we used to call Mcnite's pond. McNight's Pond being just south of Old Lims Mill Road near the intersection with South Hamilton Street. That's a pond which drains the south where the the uh the flooding on South Broadway uh

more or less uh originates at that pond. There is a cover. The cover just does no good whatever the the water flows right through the cover. I think it's about 4ft diameter. I have suggested many times I'll say it again to the engineer high. You could put a a a a floating water gate on the south end of that cover to block it until the water reaches a certain that threatens to overflow the dam at which point the gate would rise have flotation balls on the gate to make it rise and then water would flow begin to flow through the cover but until that time a downstream would remain dry. Watergate Mcnite's pond it's my second suggestion. Third suggestion, I see in a paper that uh Robert Breuan is distributing leaf mold, composted leaves, and where did those leaves come from? The curbs in front of people's homes is what Robert Bruin told me last week when I talked with him. He says people will call him and demand where are you going to come pick up my leaves? And he feels compelled to do it. And now, but then it says in the paper that he's he's the people are very grateful. They would like to come and get they like the compost. Is that correct? Robert Brew. Where is Robert Brun?

Mr. Ste M here. Direct direct your attention here to the council. Mr. Is Robert Brun here. M. Direct your attention here to the council. The question is here.

Well, I'll just all I can do I can't get get Robert Bruin to confirm it. Uh Councilman Lesby. Uh no no. She was at the meeting. Robert Bruan said in the newspaper that people love his compost. They they when when they they they give it away every month, I think every Saturday. And why would you want to to to to to oblige people to drive to Del Plane to the old uh community garden site to pick up a load of compost when they've got the leaves at their homes. They could manage them for compost at home. But not if you continue to pick them up and addict people to motor transportation of of a of a huge resource. The leaves that fall off of their trees that can be compost composted to make fertilizer. So my advice to you is revise your policy of picking up leaves from people and

four minutes. Thank you. Thank you.

Alrighty. See anyone else who was here and wanted to address council but never turn didn't turn into the sheet to actually sign the sheet. If not, we will continue on. Uh item number seven, excuse me, item number six is the uh event applications. Uh so item A 6A is 5 mu 5K run. Is somebody here from the five mu to No one's here from Okay, then we'll move right on. Next is 6B, Scott County Schools Senior Graduation Celebration.

Good evening, mayor, council members. I'm thrilled to be here. I'm Renee Holmes. I'm the director of community education for Scott County Schools. Usually, you see Dwayne Ellison, but since he retired, you're stuck with me. um thankful for your ongoing support of what has become a pretty highly anticipated new newer tradition for our graduates. Um we started with a parade in 2020 when graduates couldn't be together. Um in 2022, you were kind enough to allow us to to evolve, move that parade downtown, make it a walking parade where our graduates walk through town, their families line the streets, and our community is able to celebrate them. Um, we're asking for your consideration for this event again this year for Wednesday, May 27th. We generally meet at what I know as the Old Hinton Field, which is the Georgetown College Field between um Jackson and and College Street. Um, we meet about 5:30. The parade itself is it's pretty quick. Follows the tra the traditional downtown parade route. um starts about six o'clock with um the bands and the cheer and and fire and police support to escort our graduates through downtown. We go military main Broadway back to college. They like to all clump up together and walk with their friends. But we have this year about 450 graduates from Great Crossing High School. The class of 26 will include about 350 from Scott County High School and another 65 from Phoenix Horizon Community. and they really do come out um in support of this event and their families stick around after. And what I think is um have time for fellowship and togetherness in downtown businesses, especially restaurants. Um if there any questions that you have, I I'd love to be able to um again ask for your support for the event so that we can celebrate the class of 2026 in style. Um I don't see it I don't see this going away. People really seem to love it. If you have questions, I'm available. We will we will announce soon so that graduates and family members and

out of town guests can make arrangements for that week. Any questions? Thank you, Miss Home. At this time, you've hear the request council. At this time, would I entertain a motion for this event? Mr. Chris has made a motion. Do I have a second? I'll second. Second by Miss Brent. Are there further questions and or comments? All those in favor of this motion signify by saying I. I. Those opposed say nay, let the record reflect that it passes. Please mark it down and join us that night. Yes. Thank you. Thank you. Uh the Scott County Farmers Market. Uh I don't think anybody's here for that.

They cannot be here. So we're going to put that to next next week. Correct. Next time. All right. Um item number seven, mayor's comments. Uh before we start, there's two proclamations. Uh one of the proclamation is to bring awareness and the other proclamation is actually to uh to uh actually promote or actually celebrate the achievement of one individual who was not only a council member but all the other things this person has done for this community. Uh the first one, the proclamation is hemophilia day and it's uh a the parent uh Kelsey Johnson who's here and I'm going to ask her to come up in a few minutes. But this is to bring awareness to this disease. If for some of those who do not know what this disease is, hemophilia is a disease where the antigens which is in your blood does not cause that blood to cogulate to clot. So when that happens then an ordinary day for you and I cuts and scrapes is it's not uh it's very life-threatening for them. A simple bruise for us for them is life-threatening. So uh we want to bring awareness to that and that there's more people have this than than you really know. So Kelsey is here and I'll ask her to come on up and and she wants to say a few words a little bit and she got Maverick with her. That's the little one. So, if you want to come up.

Thank you guys. I didn't prepare a whole lot, but I really just wanted to raise awareness um specifically with hemophilia. I know in our community I have met one other individual with severe hemophilia. Um so there is prevalence. There's only about three to 400 males in the US that's diagnosed with it a year. Um, so it's really just to raise awareness with what it is and also the importance of like access to medication. I was planning on bringing a little vial, but we used it last night on him. Um, but one milliliter of medication for him is $15,000. Wow.

Um, that's every two weeks that we use and that is what we use to help try and prevent bleeds. And then there's additional medication that we use for when we do have a bleed. So just just wanted to raise awareness for the community. But well, thank you. That's nice. Well, okay. At this at this time, uh, Madame Clerk, if you read the proclamation. Sure.

2026 Hemophilia Day. Whereas since its designation by the World Federation of Hemophilia in 1989, World Hemophilia Day has been recognized annually on April 17th to help foster greater awareness and understanding of hemophilia and all other bleeding disorders. And whereas bleeding disorders, including hemophilia, are characterized by the inability to form a proper blood clot in affected individuals leading to extended bleeding after injury, surgery, trauma, or ministration. And whereas bleeding disorders impact millions of individuals nationwide and can lead to significant morbidity or even death if not treated effectively. And whereas it is important to recognize that individuals with bleeding disorders depend on the safety and availability of the blood supply. Transfusions and blood products, continued work is needed to advocate for the increased reliability and safety of blood and blood products. And whereas today the city of Georgetown joins individuals affected by hemophilia and all bleeding disorders in raising awareness of these conditions, fostering a greater sense of community among individuals and bleeding disorders, working together to improve access to treatment and care and emphasizing better control and prevention of bleeds. Now therefore, I, Bernie Jenkins, mayor of Georgetown, Kentucky, do hereby recognize April 17, 2026 as Hemophilia Day and urge all citizens to commend this observance.

Thank you. At this time, I'm going to ask Kelsey to come up and council, if you will join me, we'll take a picture and Everybody throw me in I can't. All right. Our next uh proclamation is to uh to give recognition to uh Mr. Bias Tilford Senior. Uh most of us in here knows who Mr. Tilford and what he meant to this community. uh he was an advocate for Georgetown and that he's also being a council member uh paved the way for a lot of things that were now in place because if it's steadfast uh advocating for the everyday person and we want to make sure that we recognize him because he really was a pillar of this community and we did not want to go by and let that pass that we don't recognize his lifetime achievement. We're not talking

about a couple of months. We're talking about a lifetime achievement. A lifetime. And so that being said, I think he's represented by his son. Mr. Tilford's coming over and I'll let him come for Miss Tilford is here. Uh and again, thank you for being here and and your husband meant a lot to this this city and I want to make sure that uh so You know what? I could never tell my mother to do that. I'm going to tell you right now. All right. Well, Miss Tilin, if y'all want to come up, glad to have you. And you're welcome. And if you either or both want to say something, you have this opportunity to do so.

I uh I I had a little thought last night. Terry, can you give me a cup? And I thought about the journey that we as Tilfords have made. For instance, the first Tilford that landed here as a slave, runaway slave that refused to be enslaved. They sold him to some Scott County plantation in St. Grand there. Him and his brother were relentless and refused to be enslaved. They gave him the name free wide til. It's why we're here. They gave him freedom and gave him that legal name. And this cup right here is his sons. That's his work club. That's the first biases work cup. And Georgetown, white and black, have been good to us. Our first house on Bourbon Street. The Nunleys who owned a old Lumber Company. that family gave my my dad's dad free wives first son a interest free house paid the loan off he died and succumbed to a injury on the job and they provided the tuition the travel for my salary the great educator so when everybody tells you that history is not important because it has a little pain and suffering I tell you about a holiday it's now and we thank you guys for honoring my father. But we thank the best city in America for giving this kind of recognition. Amen.

AMEN.

I said that I wouldn't say anything because Bass has done such a beautiful job. Amen. I'm not from Georgetown. I was from Lexington. Met him and what a pleasure it was. And we were married for 70 years. Oh wow. And Bas has loved this town. I began to love the town, begin to do things in the community and all over and we were re I was received well in this community and what the work that I did when I was on the council. I was on it for 13 years. Amen.

And I enjoyed it and try to do the most of it. I even served on the national um as a finance, but I have to give it give it up because that was too for the League of Cities was too much for me. those figures was too big. But I did do my part otherwise. So it is a pleasure to for you all to rep to acknowledge bias and this family and thank you so very much. You all have a blessed night. I'm going to give a symbolic toast to the city. Here you go.

God bless Georgetown. Missclamation. Oh, let me do that.

Proclamation in memory of bias Sydney Tilford senior. Whereas the city of Georgetown is honored to recognize the life and legacy of Bias Sydney Tilford Senior who passed away on February 12th, 2026 at the age of 92. And whereas Bias was a man whose life reflected faith, service, mentorship, and the belief that opportunity should exist for everyone. Born in 1933 and raised in Georgetown's historic Boston community, Bias came of age during segregation. And whereas a graduate of Ed Davis High School, Bias was a lifelong learner and a pioneer in media and storytelling. He worked for IBM, WLX TV at the same time, documenting history through photography and film, including his work on the Adolf Rup Sunday Show and his contributions to the Louisville Defender preserving black history and community voices. And whereas Bias was also a devoted public servant. He served on the Georgetown Planning Commission and the Georgetown City Council with his wife Barbara and helped create opportunities for minority businesses and played a key role in projects that continue to serve our children and families today. And whereas above all, Bias was a man of faith, a devoted husband and father and a mentor to countless people. He lived that legacy through integrity, generosity, and love. Now therefore, I, Bernie Jenkins, mayor of Georgetown, Kentucky, do hereby honor the memory and legacy of Bias Sydney Tilford Senior for his service and leadership to our community and dedication to the city of Georgetown.

Thank you. All right, we got the certificate here right there. Thank you.

Thank you for your service. All right. Sorry, I got kind I get kind of excited when I get to do things that's that benefits people and bring awareness sometimes. I said Mr. uh Mr. Mayor, can I tell a little story on Mr. Tilford? Yeah, go ahead.

Uh so Mr. Tilford and I shared a lot of time being on the council. We came in on the council together. I was mayor and so he would come out to the shop quite a bit and have conversations on what he thought we needed to do for the city and all. But one of the things I didn't know that Mr. Tilford could do was how he could dance and he he could light up the floor. We'd go to the uh it to the Ed Davis dances and stuff and he would be out there lighting up the floor with light feet that he could sit. So he told me he said, "Come on, I'll show you how to do it. I don't dance like that. And I have a picture. It's one of my treasured pictures that Mr. Chillford has me out on a dance floor and he is swinging me out and I have gone way out like this and he he's there with me and it's one of my treasured pictures. So he could do anything. The man could do anything he said his mind to. So

good. Thank you. Alrighty. All right. Let's go to uh 7C, the executive order for the Georgetown Housing Authority, Judith Judy Littleton. After extensive u searching and so on, um we've now got the to complete the uh actual recommendation, my recommendation for commissioner for the Georgetown Housing Authority. So, I'm bringing this to council for and I you have re received her resume as well as her application. So at this time uh council I will uh entertain a motion for recommendation to approve this u this appointment.

Motion mayor. Motion made by Miss Hamri. Second by Mr. Minky. Are there further questions and or comments? All those in favor of this motion signify by saying I. I. Those opposed say nay.

Let the record reflect that this has passed. Item 7D, historical marker application, uh, Scott County Historical Society, and I asked Glenn Tall to come and to share a little bit about that. He reached out to, uh, me to is actually doing a letter of support for this. Uh, so he'll tell you a little bit about that. Again, we'll ask council to uh, give a recommendation to for me to proceed in and sending this letter of recommendation. Mr. tall.

Thank you, mayor, and thank you, city council. Uh, so I'm representing you as a member of the Scott County Historical Society rather than as the Georgetown 250 committee. Uh, we are making a applica, a nomination application for Alexander Keane Richards to erect a historical marker like this um on in Royal Springs Park. Uh we chosen Royal Springs Park because just a half a mile up West uh Main Street was his farm. It was a thousand acre farm. The eastern border of that farm reached down to Royal Springs and he was known and I think you all received some information about his life. He was a well-known horse breeder in his day from between about 1851 to 1881. He is one of the he was an innov He tried to be an innovator. Let's put it that way. Uh going to the Middle East to get the purest bred a Arabian horses to breed with Kentucky thoroughbreds. and he went to England and get their best thoroughbreds to bring back to his farm to um uh breed uh breed with thoroughbreds and most and a lot of his horse his business was breeding even though he had a racetrack that farm extended down South Broadway past Rucker past uh Highland Court and all and all that of course all of now is residential. So, what we need from you, um, the application asks for letters of support. I have letters of support from the county. I have letters of support from the museum, from the Scott County Historical Society, from Ward Hall, from

Keeland, and from uh, Ecoin Historian at the Kentucky Derby Museum. And your letter is key to this because on the application, it asks that if where it's going to be erected, they have to have permission from that property owner. And this is why you're we like your support, not only just to support the project, but to designate to make sure and tell the Kentucky Historical Society that they can erect that marker on there. It'll be a it'll be it won't be an immediate erection, but it will be in the process. And I don't know when we'll receive word, but I'm already past the deadline, but they've given Dr. receiver at the historical society has given me permission to come and before you to get your permission and then uh I will take it to Frankfurt tomorrow for uh to give it to him.

All right, questions. Oh, I'm sorry. I'm sorry. Council, you have heard the request. Do I have a motion? Motion, mayor. Okay. Motion by Miss Mitchell, second by Miss Sames. Are there further questions and or comments? I have a question. Oh, go ahead. U what are the criteria for the selections of folks who uh with the Kentucky Historical Society for this type of

They have changed the uh procedure. Uh it used to be where local citizens had to get together and uh get up a campaign, raise the funds and everything. The legislature has changed the procedure. So the Kentucky Historical Society is in charge. They ask for applications once a year. It can be about a local person like Alexander Keane Richards, but it has to have a broader uh theme to Kentucky history as a whole. And Richards has was significant in his day as a breeder of horse racing in Kentucky. Okay, great. Thank you.

All right. Any other questions? Any comments? Mayor, just a question clarifying the motion included the approval including the location of the of the marker in the park. Yes. Okay. Any other questions and no comments. All those in favor of this motion signify by saying I. I. Those opposed say nay. Thank you. Thank you.

Thank you. All right. Now we're moving on to council reports item eight and we have finance. Okay. Um we had a special finance committee meeting on April 2nd and uh it was at 4:00 and uh members present were Greg Hampton, myself and Mayor Jenkins. Uh those were the are the members of the committee. We also had other guests and officials from the administration. The minutes were approved. Um we went over uh budget budget amendment number three which will have its first reading um on April the 27th. Finance Director Clark um emphasized the need for more frequent bud budget amendments to remain compliant with state statutes and she re reviewed this and it will be coming to you at the next council meeting. Um the next thing we did was we we had a general discussion about budget goals um for the 2627 budget. And we we first looked at the requests that were made from each of the departments, police, fire, public work, city engineers, storm water, and um and that's it. Um we went over over their their original asks, and those will be coming to you at the budget workshop tomorrow. Um, let's see. The next thing that we did was we had a preliminary revenue projection which has since been um revised and will be revised up until the minute um for the meeting tomorrow night. So, uh that's coming your way tomorrow night. Lots more information there and um the meeting was adjourned at 502.

Thank you, Miss Mitchell. Next is uh item number nine is planning and zoning and zoning ordinance. Um uh Holden and his his staff uh has given us some questions I think that Councilman Minky, excuse me, Councilman uh Chris had asked and some others that we talked about from that work session and so on. and we the staff going to look into it and take a deep dive into some of those to so we can get information that we need and we're going to share that with you all at a at a later at a later time uh and so we can be able to find out where our next steps going to go from there. All right. So let can I ask a question?

Sure. So you and Holden are going to get together and No, we we we've come on up. But we've already he has given us the the information his answer. That's he's given us his answers. We're going to kind of from that point look into it and kind of take a deep dive and and do some internal look into that and then we're going to hopefully come up with some next steps based on information we got from that work session. Okay. So, yes. So, why are we not sharing the the feedback?

We just received it Friday afternoon. So, it it will be circulated. That's the memo that that was requested as part of that work session. Kind of the takeaways from the work session were that the planning commission would issue a response to the city council from that report. So that response has just been been sent over on Friday. So once digested by the mayor, we will send it out to the council and determine the best way to as a body, you know, work through what they've sent back and determine next steps with the potentially larger committee and how that's established um by formal action of the council like like was discussed in the work session. Sounds like the the spirit of the work session was that everybody wanted to develop that committee, but then uh clarification about how a committee is formed um and taking that next step, but that that memo and that response um to the advisory committee recommendations was that next step and that was just submitted late last week. So that will come out to the council um shortly.

Right. All right. Any other questions? All right. Next is item number 10, which is the GMSWSS uh customers usage information update.

Good evening, council. Good evening, mayor. Um we are coming here just with a followup on the 31 bills that we received to review the normal utilitywide metrics we'll do at the next meeting. Um so if you want to go to the next slide, this is a breakdown. This is categorical, very high level. We're not going to show details of each person's account tonight um publicly, but we'll start. So, we nine of the accounts that were submitted had a positive leak check. So, they had continuous flow at the meter um which then means that they had an issue with their plumbing on the customer's side. And then we also had five submissions that were actually Kentucky American water customers. Their drinking water is metered through Kentucky American and we provide the sewer services. I think there was a little bit of confusion um how that billing works. So what happens is Kentucky American does their readings and then they transmit those meter readings to us and then we bill them for the sewer. So we don't have an involvement with the with the usage for Kentucky American. And then we also have uh two customers who confirmed that they dripped their faucets during um this high usage period. And then we also had one customer that was actually a signup error. So, the landlord tried to switch service, put the wrong address, and it messed up that existing customer's bill. When it got fixed, they had a longer billing cycle because we had to catch up. So, it looked like their usage increased on their bill. And then we also had two customers who found issues within their own plumbing and repaired and confirmed with us that they repaired them, which leaves us 11 remaining accounts that required kind of further investigation. You can go to the next slide. So, of those 11 accounts, five contacted GMWSS and six did not contact GMWSS. Those six are kind of outstanding right now. Um, after this meeting, we can kind

of decide how we want to pursue moving forward with them and investigating whatever was going on. Um, but of those five, well, I will stop and say it is important that they contact us because that is the only way that we know that they need a leak check. Like we said before, we always do the investigation for like very high usage, which is really continuous flow leaks, but when you get down into those lower usage fluctuations, we it's impossible for us to tell if you were pressure washing or if you washed your car or if you did a lot of laundry because you had gas or if there is actually an issue like a toilet leaking or something like that. So really when we get into those lower numbers kind of like the bills that we had here, we really need customers to reach out to us so then we can kind of start that process and we can support them investigating. I will say we can't actually figure out what it is in their house. We can't go in their house and we get the same data that all of the customers get. So we get one reading a month and that's all the data that we also have to work off of to kind of try and identify whatever's going on in their house. I will say the value that our customer service team adds is their industry knowledge. So a lot of times they can pull up an account and look at their history and be able to kind of narrow it down to like what kind of situation is happening intermittently, continuously, things like that. Next slide. So of those five, two have already received an adjustment and then three are still under review. the three that are still under review. Um, account number one is still in their third consecutive month of high usage. So, it seems like we need to do some further investigating to see what's going on um with the customer. Uh, account number two, the meter has been replaced. So far, everything's good, but we're continuing to monitor that account. And then account number three is a

short-term rental. It's an Airbnb. Uh we call that out just because it's a little bit more difficult to understand what's going on in the house because they have a lot of different tenants coming in and out. So you c we can't call our customer and say well have you had company or have you had this or how many people have been there because it's an Airbnb. So a little bit limited on that front. Next slide. So these are the usage metrics for the 11 remaining accounts. It's kind of hard to see, but blue is their average usage, and then the orange is their spike usage. The green is their average rounded up to the next thousand. And then the number above the green is how many bills since 2021 or the life of the account, whichever is more recent, have they had that's over that green number. So like for number one, you can see they've had 26 bills over that amount. Um, number two and number three, they've had 12, 16. I think the lowest one is nine. Just a an extra metric to help you guys understand. Um, I think that this does help show that it's not necessarily isolated events and that maybe there's a little bit of pattern to this and it's worth evaluating all of the usage over the last five years. Next slide. So, like I said, from the meter data, we cannot determine what's going on inside the home. Uh, we we do one read per billing cycle and customers have access to the same information that we do. Um, at low levels, we can't differentiate between water consumption activities and intermittent leaks. That's why our leak notifications are primarily f primarily focused on continuous highle leaks. Next slide. So kind of next steps, we still do need to reach out to our customers and I wanted to gain clarification that we want you want us to do that to every single one. Some we have resolved, some

have gotten adjustments. So I just wanted to make sure I was understanding that we need to send a letter to everybody. Um and then the six that haven't reached out to us, I just wanted to make sure that you wanted us to go ahead and reach out to them to try and resolve their situation. Yeah. Yeah. So these are the case the bills that Karen Okay. Okay. So of the adjustments that you made to the couple three bills, what was the basis on which you made those changes? For the ones that were adjusted, they the leaks

they they went through our leak adjustment. Well, I think one of them was a courtesy adjustment and then the other one was a leak adjustment. Okay. So, what's a courtesy adjustment? Courtesy adjustment is anything that's outside of our policy. So, like technically a toilet leak is outside of our policy for a leak adjustment, but we do offer the courtesy adjustment as an alternative. It's kind of like a a broader adjustment and it's limited to two and five years. Okay. So, those were actually leaks. One was not, right? One Yeah, I know. I know that one was not a leak. One was a courtesy adjustment. I'd have to look back and see. I believe the other one was actually a leak that was adjusted for.

So, so the question is for the one that wasn't a leak, what was the basis on which to to make the what was the number, you know, or how did you determine the number? Um, I believe they follow the same calculation that they do for the leak adjustment. So they it's like down to the average and then I believe we split half of the excess usage above their average. Does that make sense? Okay. It's always averages. So yeah, it's based off their it's account average. You're saying that in one case they had a leak, a toilet leak in their house and normally you wouldn't adjust that, but as a courtesy you went ahead and did that.

I don't know specifically that it was a toilet leak. Well, it was a leak that that normally you don't give a a rebate for or a the one courtesy adjustment that we're referencing is an unknown cause. Okay. That's in this data. It's it's actually the one that we had talked about last last meeting. Okay. Thank you. You say it's an unknown cause. Tell me what the cause is. It's difficult because we can't not being in the customer's house. We're very limited as to what we can do to really discover what the cause is.

So, normal bill spike, normal bill unknown, move on next. Right. I will say it's very rare, but it does happen sometimes. And and so will will that person's bill be followed to see whether or not that's continuing or is it just like finished at this point? I believe as of now with like the new leak tracking metrics that is being followed. I'm not sure that it was in the past but okay

now since January. Yes. Okay. Did you say or did I hear it wrong that you try to concentrate on those bills that have a continuous leak? Those are the ones that you're more concerned about if it's rather than an aberration suddenly. Correct. So I think a few meetings ago we talked about how we try and notify at the 40,000 30,000 20,000. 20,000 is really hard to get to because it is I mean it's we have one specific person that's really working on this. Um but yeah, so th those are all really continuous leaks that we're

And so would you be more inclined to believe that if it's a continuous leak that there's something that the customer is doing that there might be a leak between you know the house and the road and the meter or what what is the reasoning there? A lot of times our our continuous leaks are service line leaks. So between the meter and the house, it's leaking underground. Okay.

So it's not necessarily you're not necessarily investigating the the way that the the water is being recorded by the apparatus. At that point, you feel like it's usually some kind of a leak. I mean when we see the high usage come in we automatically do our own work order and go and do a leak check and usage that high I mean usually has a continuous leak. It's a positive leak check. We alert the customer by a door hanger and making contact and then it's their responsibility to fix it from there.

Okay. I have one more question if it's okay. there. So when the person came last time and said we would be glad to do an independent audit, what did that person mean that that would entail? I can that was that was Yeah. Yeah. So we we're willing to participate in whatever the council deems appropriate. Um we're very confident in that. We do get audited every year. That's a financial audit. I I believe that maybe they were talking about an operational audit which is more in-depth than a financial audit, right?

Um but I don't have a great understanding but we are willing. Yeah. I'm just wondering about what the mechanism would be and what would be what what that would entail and maybe that's for us to decide. I'm not sure how I don't know if we can decide that but I mean if that's something that yeah you know take further discussion well and that would also be something that agency would end up doing is that correct that sorry what

your agency will have to be doing that is that correct to actually demand that that be done so um but that's something we can look at and we can have conversation with that we've not said it before but we can we'll we'll we can look at that and have conversation with that. Okay, we can do that. Sure. One question and you might have already answered it, but the courtesy adjustments that you give or whatever, do you still track those? Yes. Once once you've done the courtesy adjust, you'll keep an eye on it to make sure it doesn't fluctuate since we don't know what and leak. Okay. Since we don't know what the problem is at that time,

it's important to follow because like I said, the courtesy adjustments are limited to two and five. So, if they have a spike and then have it again and again, it's not a long-term solution, right? Okay. Okay. Correct me if Devin, you'all correct me if I'm wrong. Karen, um, if we order it, they got to do it and they have to Well, I guess like I said, we if that's something the council wants to do, we can look into doing that and and have a conversation with them to look at that. I think it's about past times that we do. A question for you. Okay. So, how many of them did you say were of that list were Kentucky American? Five customers.

Five that were Kentucky American. All right. So, um on that list, so that that was the 31 that you received that had been sent to me. Some have been sent to me since then, but on the 31, so you have out of 31, if five of them were Kentucky American, you have 11 of them remaining, right? That you don't have answers to. Correct. Okay. And what did you tell me you were going to do to get answers for those remaining 11? So five were already in contact with. Okay. Two have gotten adjust adjustments, but the three are the three accounts that I presented on. Six. I just wanted confirmation that we need to go ahead and reach out to them. Oh. And yes. Okay.

Yes. I would think the council would say 100% yes on on that to reach out to them uh and talk talk to them about what's going on. So, I mean, that's still a little bit of a high amount of questionable as to what's going on, which I know the sampling that was sent to me is a is a very small sampling, I do believe,

uh, of people that were willing to share their water bills. Not everybody's willing to share the water bills, of course. Um, but one of the things I would love to see out of it is a written letter to each and every each and every one of those people to to write a letter to them from the water company. Not just a stock letter that is stamped, we see you have a problem, you know, that kind of thing. But a letter to address their problem, exactly their problem to them and have that and have that through the letter and then invite them to have a conversation with you all to come into to you all.

And I would like to have a copy of those letters without their names. You can redact their names, their addresses, that kind of stuff. So, we don't need that. But I'd like to have a a copy of the letters that you send to these folks to explain what is on. And I still think y'all need to explain your water bills are changing and a little bit better explanation on the back. But I think you need to break your water bills down too to say this much is this is garbage on there. This is this fee. This is this fee. This is this fee.

This is your sewer. This is your water to break that down because these builds are getting bigger because the things are going up on it all the time. So it all falls under the water company. So, I think if you'd break that down, too, that would help a little bit in an explanation on the back of it to say this is how much you're paying on trash. This is how much you can how you can do that. I don't have a clue, but if you can do that, so somebody can flip the water bill over and say, "Oh, well, I'm paying $25 of a $40 bill on garbage, whatever." It it already states that on the bill. It breaks it down. Does it clear to breaking it down?

It's broken down like an invoice on the front. We've looked into doing it on the back. I believe you had suggested that before. Um, so the back is not dynamic. So the only thing we can do is upload like a PNG or a JPEG to the back. So it's static.

I still think people get confused on how much extra, which you all are willing to take it, but how much extra is on that water bill, right? So if there's anywhere you can think of it, even on the back or on the front, if you can clarify it somehow, so it really jumps back out at people with that. But it does concern me that you got 31 out of random folks and you do still have 11 that is questionable that you can't figure out what what the problem is. I have a feeling and I don't know may maybe you can't do this but if you were to say can we come into your house and look to see if we find something in your house that may be causing this problem. I have feeling a lot and we'll say sure because I want this fixed so tell me what I'm supposed to do and I don't know if you can do that or not.

We would love to be able to investigate with them but we're not licensed plumbers. So, our licenses licenses end at the meter. So, we're not actually allowed to go in and investigate anything on their property.

Um, one thing I do keep hearing though is that uh several of those 11 had never contacted the water company. And I think it's incumbent upon us as city council people to ask that question when people call us. Um, have you have you let them know? because you can't do anything if you don't know about it. And so, uh, you know, we we can help these customers by directing them to the right people. What I would say is, um, have you contacted the water company. I have faith that they will take care of your problem, but please contact me if you contact them and they don't

and then I will follow up from there. But the process to get the process started requires that you contact the water company. And um we need to start there if we really want to see the problems resolved. We need to start them off with as few obstacles and as few uh different points of reference as possible. Go right to the source. I think the water company though, I really think uh people had lost faith in faith in the water company and granted it it was on Facebook and of course you know some things are great on Facebook some things are not but it was on Facebook and then what you ended up having because it was on the social media you had a whole lot of people start talking about it and then all of a sudden collectively several people started to say oh well we're having that problem too and we're having that problem too we're having that problem too. you break it down, maybe there's not as many as as complaining about it, but there's enough conversation that there's a problem. And they were really feeling like they were getting a roadblock from the coming to the water company that the water company wasn't listening to them when they were coming to the water company. It took them collectively to start to complain about something to get our attention for us to finally get your all's attention that hey, we need something done with this because we don't like our constituents having to be upset about their water bill if it's not a legitimate reason that they need to be upset about it and concerned about it. So, there was a trust factor with the with our constituents and the water company. And I don't think the water company was at first taking it seriously enough to reach out to them to build that trust back. So you're making an effort now to try to build the trust back and actually when people actually have legitimate concerns, I mean that's why they come to us is because they have concerns and they don't know what to do. And so yes, we should direct them to the water company. But in doing so, if they weren't feeling like they were getting answers, then that's when collectively they realized a whole bunch of people

weren't getting the answers that they needed. So, I'm happy to see that the water company's going to take the at least the people that contacted me serious and actually delving into each one of their items and going to write them a letter to say here's what we have found. Here's what come talk to us. We want to even including the six that didn't reach out to you all because people are intimidated sometimes. That's why they've been on Facebook. They don't feel as intimidated on Facebook. They come in front of here and stand where you're standing and talk to us. They feel intimidated. And so, that's not what we want. We want them to feel comfortable with with their water company and feel comfortable with us. So, I'm glad you're stepping to start to do that, but the water company has lost favor in the eyes of the community. And I think you doing this will help to start putting some trust back into that because we want to trust the water company and trust that, hey, I got a bill. It's accurate. I got a problem inside my house or I don't have a problem inside my house. And I can go to you and I can say, hey, I got a issue here. can you help me with it? Instead of saying, "Oh, no. Your water bill's just high. Pay it." And that's the feedback I've gotten. Now, with the feedback I've gotten because they're frustrated probably is frustration coming through. But that's not what I want with one of our our departments. I want them to say, "Let's sit in. Let's have a talk about this. Let's figure this out. What's going on? I understand you're frustrated and I want to reach out and help you." Because that's what all of us up here want to do is help our constituents when they're frustrated with stuff. Mhm. So,

do do you think Karen, because they did contact you, um I heard her question um about whether or not you you're speaking for those customers and saying that the water company needs to proactively reach out to those six people that didn't call the water company. They called you. And I I don't feel like as a council that we can say that they didn't reach out to they reached out to you and she's asking, you know, is a directive that she's supposed they're supposed to reach out to people that haven't contacted them. Do you feel comfortable? I would reach out to them because if they felt if they felt how this started with me getting the emails is just because I saw it on one of the Facebook post and I said if you'all want to send to to uh me I gave them the city's website. If you want to send or email I said you want to send them send them and and we'll see if we have the water company take a look at them. Well, you're taking a look at them. You're doing what you're get they're getting some kind of results from it. And that's why I think they need to be known what happened because if they sent it, they're willing. They want information if they sent it to me and that's why it was shared with all of you all.

They sent it to you. And so maybe you on those six you could say you might be expecting to get a phone call from the water company. I have a feeling you'll be on this conversation will be on Facebook tonight. Okay. So let's let's Okay. I think one of the points that was making is the council as a body has not taken action to request that next step. So we're having individual conversations. So if you all as a body would like to formalize that. So we're communicating as a body to the water company. I think that is the point she was trying to raise. So,

and on that, I'll make a motion to ask the water company to reach out to each and every one of those customers in a form of a letter or correspondence to them to to say what they have discovered and what they have found, including the ones that you're still looking at evaluating and then request them to please get in touch with you all and that you all would like to to have a solution to these problems. I'll make those form of a motion. All right. So that's a motion made that we will have the water company to investigate to look into and contact those people that are still having an issue or problem with that and to wrote back as to what those findings were. That is that that is I'm understanding that correctly. I can second that too.

We second. Okay. Motion's made and properly second by Miss Sams made the motion and Miss Brent seconded. Either further question or comments. All those in favor of this motion signify by saying I. I. I. Those opposed say nay. Thank you, Carissa, for for giving us the information and updating us and and your staff for for taking the initiative to resolve this issue.

Mr. Mayor, I've got one last quick question. Uh Chrisa uh on one of the previous slides there was uh something about non-payment. One customer either didn't pay. Could you explain what that was? What happened there? So they got their second bill when they hadn't paid their prior bill. So that balance was very large because it was two bills in one. Okay. So they I think they thought that it was their usage, but really it was just them the month prior rolled over onto their next bill. Okay. Great. Okay. Thank you.

All right. Next is item number the 11, city attorney, the municipal order for national opiate settlement, six remnant defendants. All right. And Miss Emily is going to come up and talk a little bit about that.

Good evening. Um, so tonight before you is a request to essentially choose to participate in a new proposed national opioid settlement with six regional distributors or dispenser defendants. Um there's a series of um lawsuits and settlements I think probably over the last five years and this is another one what's part of um multi-dist litigation number 2804. Um, essentially we had submitted a local government claim um to be looped into this lawsuit and based on the proposed settlement which has not been accepted yet. It's proposed um if you all choose to participate um it looks like the city would see would receive maybe $4,600 um as a settlement in the participation here. Outside council has vetted the proposed settlement and they're recommending acceptance. Um you all have seen a few of these over the last year. So it's as simple as saying yes, we want to participate, get those funds. Those funds do have to go to um uh what's the room for? They have to be used for opioid abatement here in Georgetown. Um so they are designated for a specific purpose.

All right. Motion mayor. Motion made by Miss Mitchell. Do I have a second? Second. Second made by Mr. Minky. Are there further questions and or comments? All those in favor of this motion signify by saying I. I. Those opposed say nay. I have I have just one small question. Do we know how much money we currently still have and is I guess this money is invested until it's used. Do you What do you mean by money we still have? Money we received.

Yeah. Um, so so far there have been looks like nine settlements um to date and we've received um about $31,000. I'm going to round the number. Um the money that we have that goes towards the community support team uh with the police department um and helps uh fund their services. And so it's just it's actively going out for categories that are already being used. So under the settlements there's there are categories that that are earmarked for how these funds can be spent. So here in Georgetown the money that comes in goes straight to um recoveries.

The recovery what? Recovery. Yes. Recovery. So Cory Council is help. Okay. Yeah. And they and they do a lot of good work with that too. reaching out to people in this individual in this community. Thanks for that information. Yep. All right. Thank you. Alrighty.

Item number 12, city engineer municipal order for traffic calming tier 2 speed tables.

Thank you, mayor. Um council um last time uh we did a presentation on the speed tables and uh this is a me uh mo to uh ask for funding for the program to install them uh at the locations that were identified on those the maps that were attached with the MO. Uh there's 10 locations total and um I wanted to uh ask for your all's blessing or approval I should say on the um uh use of these funds for that purpose. All right. Motion made by Mr. Stone. Do I have a second? I'll second.

Second made by Miss Brent. Are there further questions and or comments? Uh, mayor, one thing is,

sorry, Devin. Um, one of the things that was brought up on the speed tables is how to keep them from getting rolled up the edges. How they're installed um is a line is uh milled perpendicular to the road and it goes down in into the black top. So when they start paving, it is a smooth transition into the speed table on both ends so that when the snow plows come along, it's less likely to um rip up the black top. And that uh um that information was confirmed with Mark Reed with Hamilton Hinkle and Ruth. Yeah.

Or Hamilton Hinkle, excuse me, showing the age. I threw Ruth on there. Okay. All right. Any other question or comment? You have heard the motion and properly second. If there's no more question or comment, all those in favor of this motion signify by saying I. I. Those opposed say nay. Let the record reflect that it pass. Item 12B, presentation for the storm water maintenance. City engineer Eddie Hightowwer and public works director Robert Bruin. Okay. And you let make Robbie come up.

He's he's the He makes it all happen. He tries he tries to

um so thank you all for letting me give you this presentation. Um I think it's probably a repeat for a lot of you all. You all already know what a lot of this stuff is and you've seen it before. Uh but for the general public, we wanted to put out uh more information, more awareness of what storm water is, what we do. We you hear that term a lot, but um what does it really mean u uh in terms of the work we do uh in the program? So the first slide is storm water 101. Storm water is u uh rain and snow that can pick up pollutants as it flows over surfaces, roads, sidewalks, buildings, and landscapes. that is uh impervious surfaces. Uh that's a picture uh of a catch basin inlet where the water channels off the road and and drops into that into that channel uh and uh goes through a system of pipes and on out. So next slide please. Um so improving the community is um obviously clean rivers and lakes and streams which is vital to the uh economy uh and the community as a whole. Um and uh obviously the north Elhorn is a very uh important resource for the community and that's uh where a lot of of the old Georgetown ends up. So next slide please. Um so why do we care about storm water? Well uh we are an MS4 community which means we have a we're state permitted where we have a lot of requirements that the state division of water uh requires us to do in terms of storm water every year. We report to the state every year. Uh and uh that's not the only reason we care about it. We care about it because we care about, you know, the environment as a whole. So, uh the next slide, please. Um this is uh another thing why I care about storm water. It's kind of an interesting picture. You're looking at a

pipe lining project that we did um and recently and that um looks like a sock and we call it a sock, but it goes into the pipe and they they they induce heat and a chemical reaction and it adheres to the pipe and you got basically a pipe within a pipe and it it gives you a new pipe, if you will, or at least a new lined old pipe uh that has structural strength. And it's a good way to use trenchless technology to uh not tear up uh streets and areas that are close to buildings and that sort of thing. And we utilized it here on this project. Next slide, please. Um again, why we care about storm water? Well, we're we're trying to prevent both properties from flooding people's investments and then also the overall environment. This is a picture of a this was completely buried. this pipe. Um, we found it. It was backed up. You can see where we've cleared it out all out recently to open it up so it drains properly. And, uh, I believe this pipe was totally submerged and it was barely trickling out. And, uh, we were we were seeing effects upstream where it was ponding in other other locations. Next slide, please. This is an overall slide of of Georgetown community. And you notice it's a color-coded map that shows all the different wheds, all the different drainage areas. Uh the biggest being in the middle. The blue is is North Elhorn we're most familiar with. Uh you see where the streams are located. They're in the dark blue lanes run and dry run are big up in the north and especially around Toyota and that that area that campus they have up there. And then also Cane Run which is another big one goes on into um goes on into Lexington and Faget County. Next slide, please. So, the extent of of the city system,

this this is a a map, and everything you see in pink is a is a storm drain. That's a storm line that's located all over. So it's a big area, a lot of pipe, a lot of uh catch basins, head walls, manholes, culverts, channels, and storms all working together to um uh divert rainwater uh to the uh to the creeks. So next slide, please. Uh this is an interesting slide that you've seen before. It's the value of the of the system uh based on the uh amount of piping that's in the ground. If we had to replace it today, what would it cost? And it's, you know, $40 million uh of of infrastructure that is um that the city's responsible for maintaining and keeping up. And then on the private side, it's just as much. And um that that is u off the rightway, if you will. Uh, think about a a a pipe that goes across a parking lot in a in a commercial sub uh in a commercial development to drain that parking lot. That's considered private because it's it's it's off off the ride ofway. It's on private property. It's designated as such until it comes into the street and then it becomes our responsibility to to uh take care of it. Eddie. So Eddie, of the the public uh infrastructure that we have, depending on the types of pipes and things like that, the life expectancy of storm systems is

probably in the 1970s is when it's reaching its useful life. Uh of that 36 miles, which is 191,000 linear feet. Yeah. uh what percentage of that of the city's system would be in that category of reaching its end of life or has already reached its typical end of life that we would need to be looking at capital improvements to replace. Right. Yeah. I would um uh I would go back uh probably 50 years if you if you got a 50-y old pipe.

Um you know, I would go back that far and start there. And we have done that. Uh we did that in the downtown area around Georgetown College. Went through and came the whole system. Cleaned it all out. Uh trying to see we can get the most bang out of what we've got. Figure out what we've got, what condition it was. So I would start at that 50-year mark and go anything 50 and older as you're going to very likely look at replacement or major rehab.

Yeah. So it would be interesting to understand as a council what that expected potential out capital outlay would be uh because we we have to fund that and since we didn't have any real meaningful conversation about the uh storm water utility uh that's what Eddie and I went up to green uh Greensburg Indiana to to look at And you don't necessarily have to have the fullblown thing to start generating some income to be able to look and pay for those capital outlays rather than have to build it into your budget from general fund dollars. So I think that's something that we ought to at least be aware of of how much is coming um and not just in immediate failures.

So yeah,

thank you. Okay, next slide, please. Um, this is what we currently do. These are uh where I brag on Robert about all and his crews about all the day in and day out, the little small jobs that we do all the time. I wanted to highlight um this is a picture of a a storm drain that was not working right. It was clogged up. We had to uncover it. Um we had to clean it all out, put down channel lining or rip wrap. Um, and it's uh just the one of the little projects we do. You can see our guys up in the equipment up on the hill. Um, so we do pipe repairs, BMP repairs, catch basins, CCTV, and curb and gutter improvements uh every day. And that's something that um when we find them, we we give them to Robert. He assigns them to his crews. uh if it's uh more than than we have the equipment and manpower for, we we contract that out to uh independent contractors that we have uh under contract and we'll send it out that way and get it done. So, we inspected approximately we inspect appro approximately 60 basins every year and the water quality units we're cleaning them out uh as as necessary. So, what are water quality units? Well, they're they're mechanical structures. They're vaults.

Oh, next slide. I'm sorry. Uh, thank you all. Um, water quality units are mechanical structures. We have a number of them um all over town. And the idea is the water it's like a it's a septic tank of of types where the water goes into this vault. There's filtration systems, there's we there's there's things that are happening. And the idea is you're separating out all the mud and the debris from the storm water and the water that comes out is cleaner. It's a filtration device and that's great. The the bad part is is we have to clean those out periodically. We have to go in with a vac truck and mechanically remove all that debris and sediment that is collected within these water quality units. And um and that's a that's that can be a real job especially if they hadn't been done in a long time because they're they're you know they're it's really hard to remove that debris. It's it's settled in there uh a lot. So we've cleaned out over 30 water quality units in the last three years. Much of which has been uh have no records of being previously cleaned. So we did that. Um

I have a question as you know. Um, oh, sorry. When you trap these pollutants, is there a way that we know what kind of pollutants are there so that we can try to figure out if somebody dumping something in there or is it runoff from fertilizer or we don't test it uh like that. We It's usually um solids. It's usually gravel and and and sand and and m you know that it's it's it's hard stuff plus you know pop cans and trash and debris and you know all that sort of stuff mixed in with it as well

and so it just it goes to the landfill. We we haul it off. It goes to the landfill and it gets disposed of there. But we don't test it for um you know grease and oil uh grease and oil or or any hydrocarbons or anything like that. We It's just uh it's hauled off site and disposed of in a in a sanitary landfill is what we do with it. Uh next slide, please. Another uh this is a just a picture of what it looks like to clean one out. You see a a tube going in there. That's a VAT truck and it's pulling all the debris out of there. And it's pretty expensive to have each one cleaned out, I say. Next slide, please. Um this slide is showing a a flood and a culde-sac over um in the Mount Vernon area. Um and you can see the water is it's backed up due to a clogged pipe. And um that's why it's very very important for the public to call the mayor's office or call our office direct and let us know when something doesn't seem right because the chances are there's something we can do about it and fix it. And so we unclogged this pipe and it's it's working much better. That was Wig Court over on Wig Court. Um you know

right in behind the hospital.

Yeah. So there's flooding, infrastructure and property damage issues, polluted waterways, and uh you can be in permit non-compliance in some extreme cases as well. So it's just another example of some of the projects that we we do. Uh, next slide, please. So, this slide is just another slide showing a clean out of a of a a head wall and a pipe and a ditch that had had been um, you know, was clogged up and we had to go in there and route it out and fix it. Next slide, please. This is something that from time to time will happen. There's an illicit discharge and we have to be involved in that. So, it's any discharge to the storm system is not composed entirely of storm water. Um, we've done three elicit discharges reported with notices of violation. Um, one was a diesel fuel spill, a pretty significant one that we had at a gas station. Uh, another one was a uh a grease and oil spill that we had in a in a in a parking lot. And uh the other one was out at the industrial park. We had some container outside containering units that leaked and uh we have to we have to make sure that they're going to take best management practices to to go in and fix their operations and we're involved in that and we work with uh work with EMS on that as well or not EMS but EMA excuse me. Thank you. Next next slide please. I'll I'll be brief here. I'll move on quickly. This is just what a cleanup looks like. Uh you can see this was a grease spill in the parking lot.

They had to put down this u this what do you call the stay dry. Yeah, stay dry. It absorbs all the stuff. They they clean it up and it's a it's just uh it's just how you it's the best way we can attack it. Next slide, please.

So, what can you do? I mentioned this a little bit earlier. um uh if you if someone was to see somebody doing something that wasn't right to to call it in and call the mayor's office and and call get to us. Um and there's a number there that you can report the um report any ill uh discharge that may may occur. Uh this is another program that we do under the storm water. Next slide, please. Rain barrels. Uh people people are it's a popular thing. uh you're uh connecting your down spout off your roof into the barrel and use it for water and uh watering gardens primarily is what most people do around here. Um and it's a good good thing that people really like. We sell the rain barrels. We have them u available for the public and so next slide please. Some more of the same showing kind of the rain barrels. Next slide please. Uh, so our stormwater successes. I'm gonna turn this over to Robert.

You want me to go? Go ahead.

All right. Storm water successes. These are projects that Robert is um crews and our our crews uh do. Um, this is one at the housing authority on Westland Street. Uh, we had we had a big problem with our storm drain over there and we cleaned it all out. There's a picture of a cone that we pulled out of there and you can see a deep pit where the the water was. The pipe was in bad shape. That was the one we ended up lining because of where it was located. So, that's one project that we did. Next slide, please. We do a lot of these curve uh tops. They they're broken up. They're in disrepair. You can see the before and after where we did one on Carly Drive, the industrial park. Um, and we fix those and and make them as new as we can get them. Uh, and the people really appreciate that in the neighborhoods. They'd like to see those get fixed. Next slide. It's another one the same on George Martin where we repaired that one. Next slide. This is Odin Way. Uh, same same thing. We don't do quite a few of them. Uh, next slide, please. This is a Cumberland Drive where we cleaned out another uh outfall and uh you know helped the drain that was again it was clogged up. Uh next slide please. This is a picture of a pipe replacement we did at Rabbid Run recently. Next slide. This is a channel under Broadway that had a developed a sinkhole and we filled it in before and after picture there. Uh next slide. Uh this is some manholes on the main street. Uh after they paved, we had to raise the lids up uh and repair those so the for the traffic. Um next next slide, please. Y'all probably remember in Osurn way over by Walmart when that big project happened. This is

a picture. We had to replace a large section of of old HDP pipe that's plastic with reinforced concrete pipe just because of where it was located and the depth of cover. Uh, next slide, please. The project on Bourbon Street drainage where we replaced a whole big section of pipe that was bad. Um, we did did that in conjunction with some street uh other street improvements. Next slide, please. Stormwater ditches are very important as well. You can see a before and after on West Shalter Drive or you can see where the it was practically covered up with silt and we we routed it out and the before after there. Uh same on Oxford Drive. We uh Oxford Drive is we've had street flooding over there and we ditched that out um as well. Next slide please. This is a storm water project we did MLK storm water project. Uh the people the property owners were concerned about some high water situations getting close to close house. So we we improved the ditch through there so that water can get out uh and and not be uh not you can see how close it is to the home there. Anyways um to keep it keep it keep it running and dry. Next slide please. This is a a slide that I just threw in. This was done um and we were looking at a storm water program uh kind of long-term needs of of different uh different labor and equipment and contractual services that we might need um to uh to do in the future and a cost associated annual cost associated with a program um which is quite a bit more than what than we're doing now. Uh next slide please. So, these are capital projects, long-term capital projects that we are looking at. Um, you can see at the bottom we've completed several of them.

Um, and then it's running through a whole bunch of other projects that we've identified that uh really could use. Um, and we picked three as our top three. One's the Colony Swale. Uh, there's some swailes over in the Colony subdivision that need some attention. uh Indian Acres, Indian Hills. You've heard us talking about that quite a bit. That's another active uh high priority that we're going to be working on a lot. And then uh there's the one at 503507 Broadway, which is another channel project that we are uh uh actively working on as well. So the next slide, these are you have some?

No. Okay. Uh these are future projects. These are the ones that I just mentioned. The Indian Hills, Carly, Broadway, Clayton and Broadway, a corner lot project, uh Colony Swale, and 2025 annual reporting. That's annual reporting is a is a big effort that we go through because we we have to document everything we do and we have to keep lots and lots of lists and uh reports and things that that the state makes us do and we turn it in in an annual report 600page thick thing. So it's kind of crazy but um it's just what we do and so those are future projects and that's the end of it. I have a question here.

Yes, go ahead. Um, could you tell me what this MS4 community designation means? It's municipal separate storm sewer system MS4. And there's like four of them in the county. Uh, the city, the county is an MS4, the city's an MS4. Uh, Georgetown College is an MS4 for their campus and uh, uh, State Highway Department is an MS4 for their streets and roads. Um, so are there extra requirements because of that designation or why are they designated? It's Well, it's Yeah, that's a it's a all state driven statute statutory driven.

There's a whole section of the law that that governs uh MS4 communities and MS4 MS4s in general. And it spells out a whole lot of um of it's a whole another topic of of things that they make us do. They make us go into classrooms and give educational uh uh in in in schools. We do that. Uh we do a lot of reporting. We're supposed to do a lot of inspections. One of the biggest things is inspecting active um construction sites. You see, they're probably the ones that you get more runoff because the the there's no grass, right? And it's been excavated.

And you that's why you have silk fences around the perimeter and a lot of other things. Um, so those that's a big reporting effort. Just monitoring all those sites, you know, the way Georgetown's growing, just monitoring all those sites is a is another big component. And then um, you know, you also look at capital projects, but it's all spelled out in about six different categories for MS4s that we that we go through. And, uh, it's all it's all spelled out in our permit document. It's a 25page thick document or so. And it goes is it based on population?

Yeah. If you're a Yes. If you're a our size, you're a tier two. If you're Lexon Louisville sanitation district two in Sense Northern Kentucky, you're tier one. You have a whole lot higher level of, you know, requirements, right? Um we're tier two, our size. Okay. As we grow, we someday probably will be a tier one. Yeah. But that's based on population. Okay. Thank you. Yes, mayor. One one other question. So Eddie, on your u anticipated capital projects list, it lists the comprehensive master plan.

I I guess what's the priority or when do we need to have that done? That's in paren you've got flood insurance study, watershed study. It's a $1.1 million project. Yeah. Where does that fall in the priority and the need the the FEMA study? Yeah. Yeah. We we um these are projects that we've identified that we have a need for and you know we haven't put times on them. Uh like we don't have hard dates established of when we would like to complete all of them.

What we try to do is keep between three and five projects uh active. that's that's about what we can tackle with with our our current, you know, what we have to work with. Um, and so we try to keep three to five going actively and we try to just pick the ones that are going to have the most effect um, you know, on the community in the immediate areas that that are going to have the biggest bang for the buck. Yeah. Yeah. I I it would be interesting to see what the the benefit of that study, you know, the Yeah. You know, that we would that we would gain from being able to have that and move forward, you know, just like

the priorities of all the other projects that are there. Generally, those types of studies are very intense. They're very involved, right? and there it's heavy heavy duty um H&H studies and you're establishing um the ultimate goal is you're establishing flood flood levels, right? you're you're you're you're seen flood maps um and the Elorn is is a fully established flood maps and it requires this big study and it it gets reviewed at the highest levels of government and and

but but it also gives you that strategic insight of understanding where you need to go based on the growth perhaps that that's here as well as any of the changes that have been made like the reduction or the removal of the dam on the Elkhorn and those kinds of things and all those impacts that it has on storm water and potential flooding and and all of those kinds of things because you know with all the change that we have seen the 100red-year flood planes aren't really that anymore and and that's why we need to have those kinds of studies.

Yeah, they're updating a lot of those of urbanization. now and changing those maps. So, anyways, that's that's it. All right. Again, if you if the if there's any problems, call the mayor's office and we'll uh we want to try to get out and get them fixed. All right. Any other questions? Thank you, Eddie. Okay. You're welcome. All right. We have item 13 A, uh, municipal order for agent funy agreement. Amendment Bluegrass Community Action Partnership. Miss Stacy.

Good evening. Uh, as part of the amended nonprofit agency funding uh, policy, we did allow for agencies to come back and submit additional applications if they had additional needs throughout the fiscal year. And during our last budget amendment, I believe we added $25,000 additional to that budget. So, we have received an application from the Bluegrass Community Action Partnership specifically for the I make sure I don't get the name of the program wrong. Bluegrass Ride Georgetown program requesting uh an additional $20,000. And what this would enable them to do is to not charge fairs. uh they were going to start charging fairs, low fairs of a dollar per person, but uh there was some interest among I believe some council members and they submitted an application uh for an additional 20,000 that will cover them through June 30th to not charge fairs. And then um of course the applications for next year were due uh on the third. So we haven't had a chance to comb through all those yet, but this was for through June 30th. Yeah.

So it' be no fairs starting when to ending when when is the 20,000 from and to you remember the do you remember the exact they will cut fees off tomorrow. So um they they have said that they are ready they've got their communication uh strategy ready to to deploy. So as soon as as soon as it's approved um Stacy's got got everybody on deck to issue the check so long as the council approves it. And uh like like Stacy said, I haven't reviewed that application to know, but they're aware that the council has interest in or some council members have expressed interest in supporting that. Um and you'll have the opportunity to as a body support it tonight. Um so I would anticipate them applying for this moving forward.

So it's indefinite until it seems like they need more money again. This only gets through June 30. So it's this this contract period. Yep. their agreement is good through June 30 and then ultimately all the agencies that apply um so long as they they go through the budget process would go through the same agreement as as every year. Yep. Yeah. Thank you. So did we happen to take the opportunity to have the conversation about expanding routes? I know we had raised the the question uh about the trailer park on the south side because of some workforce issues and things like that. Yes. to at least start that conversation.

We started that conversation and their sentiment was that that seems like something that's tying in as they uh roll out their regional route, which I believe is tied to the fiscal year. So, um we will we will circle back to make sure that conversation is still on the table, but as of now, just the Georgetown proper route that wasn't under consideration for them, but I think there might be opportunity as they address that regional uh route. So, certainly certainly opportunity there and they were open to it. Also made that connection. And I know you had talked about um and I'm blanking. She I think she's through bluegrass. Uh yeah, work first with uh Miss Reeves. So, she had she had some family things come up and hasn't been able to get all the information to me yet, but I was able to to grab a coffee with her and talk about making that connection with with Troy at uh Bluegrass Community Action. So, that connection is being made and we'll continue to to monitor that opportunity.

Okay. Great. Thank you. Yep. All right. Any any other questions? All right. At this time, I'll entertain a motion. Motion, mayor. Motion made by Miss Mitchell. Do I have a second? Second. Second made by Miss Ham. Are there further questions and comments? All those in favor of this motion, signify by saying I. I. Those opposed say nay. Thank you. Item um municipal order. Item B, municipal order for budget transfer.

Yes. Um this is something we don't do very often so it's new to some of you. Obviously when we make any large amendments to the budget if we are adding expenses, adding revenue, moving funds between departments or between funds, they all all have to be done by ordinance. But the budget ordinance um that we adopted in 2005 allows for council to approve budget transfers between line items in a department. Uh the mayor has authority to approve up to $10,000 transfers between line items. Anything above that has to have council approval. So that's why this is coming to you in this format. Uh a municipal order to approve a budget transfer within the public works department rather than an ordinance. Uh the second piece of this I told Robert I could handle it for him. So hopefully there's not too many questions. But we have fully purchased uh our 1,200 ton allocation of road salt that council approved back uh last spring last summer after we do our reverse salt auction. uh because of the winters that we and other states and regions have had, we anticipate that when we complete the reverse saw auction that's coming up in May, uh we anticipate that the price per ton will go up. And we do have the opportunity now to purchase additional tons at the current contract price um as long as it's available. So, we didn't want to wait until the next budget amendment um because the word we got back from our vendor Morton Salt was you can buy it at the current price. That price is good through June 30 as long as we still have it available. So, that's this what this budget transfer is for. We already have the approved contract that council previously approved with Morton Salt as our vendor. So once the budget transfer is approved, uh Robert will be able to place an order for an additional 800

tons at the $105. Um when we do the budget amendment coming up, we may have to replenish one or two line items, but to get this accomplished as quickly as possible, u accomplishing it via transfer between line items to make this order. So if you have any questions, I'll do my best to answer. So just a quick question. Uh, I think it's a great use of funds to be able to do that and appreciate you looking at that. The question I would have is, yeah, you've got the price locked in, but do you anticipate any sir charges for delivery? I don't

above and beyond the the email I sent to the lady asked if we could get more additional salt. She didn't mention search charges. Now, they could come when I order it. What she told me uh is and I sent the email to Devon and Stacy when they asked me if we could get more is you need to do it quick. Yeah. You need to get it ordered. So I'll know more tomorrow because I haven't corresponded with her because we're waiting on this. Yeah. I mean any search charge Yeah. has got to be offset anyway with the price. Yeah.

You know for the last 10 years you could tell when the prices go up. And then not only that, uh, you know, what we did have in in the background was stored. Mhm. We've used just about all of it. Yeah. And with with fuel prices now, that's that's not going to help the price any. Right. Right. Thanks, Robert. All right. Any other questions? Well, at this time, I will entertain a motion. Motion. Motion made by Mr. Minky. Do I have a second? Second. Second by Miss SS. Are there further questions and or comments? All those in favor of this motion signify by saying I. I.

Those opposed say nay.

Uh item 14, police municipal order surplus. Uh, mayor and council, the items that you have are basically most of them are found property uh that come out of our property and evidence room. Uh, we have no use for them at the police department. So, that could be where an officer is on a call and comes across a large toolbox that's fallen off of a truck or what have you. So, that's where a lot of stuff comes from. Also, at least two times a year, we do a deep tear down of the property and evidence room and that's where the officers go through and look at the cases that they have that has property that cases have been adjudicated, went through the court, you know, we're no longer going to use um or anything like that. So, that's what this is. All righty. At this time, I entertain a motion.

Motion. Motion made by Miss Sains. Do I have a second? Second. Second by Mr. Stone. Are there further questions and or comments? Yes. So, for these guns, I guess if somebody wants to buy it, you're you're doing a a a check on for the magazines. Yeah. I mean, I see. Yeah. There's checks that they have to go through through the FAA or So, they do checks and things. Yes. For the magazines and things. Firearms.

Yeah. All right. Is there any other questions and or comments? All righty. All in favor of this motion signify by saying I. I. Those opposed say nay. Item 15 A. Old business.

Mayor, I just bring up something real quick. I should have brought it up earlier when talking about the water, but uh I have heard some customers complaining about the the taste and the smell of the water. Um but one lady called me about it and and she said that the water company explains the algae in it and and I told her about how we transfer over sometimes and that happens and stuff too. But uh she said at the water company they told her to buy bottled water and I said, "Well, I understand the taste of that. I wouldn't want I don't want to drink it either. But uh so I don't know when I said about frustration that customers have that if if that conversation was accurate because that's hearsay for me. I wasn't a part of that conversation. Um that's needs a little bit more uh tact maybe and I'm the last person to talk about tax but maybe needs a little bit more tact and handling things like that. So that's it.

All right. Any other old business? Um, mayor, just quick question on city hall status and schedule. Guess middle of April.

It is April. Um, so happy to send an updated memo out. I'll transparently say we've had to shift a number of things just based on um kind of the order of operations. Uh, I would have independently thought that we can do a lot of these things parallel to the construction completion and that is obviously not the case. So, we've uh we've rescheduled our date for our net gain IT infrastructure project based on the basement being kind of still the the portion that's really not done. Uh frankly, everything else is is like I mentioned last memo largely clean up. The basement is still is still under under condition or under construction and uh that atmosphere is not ideal to put it infrastructure. So, we have moved that to the end of next week. Um and closely following that is the um AV and security controls furniture install. Same thing next week based on a delay on the elevator inspection and kind of stamp of approval on that. So uh glad to send an updated memo to you all. Um we're on track to get the photos submitted to the heritage council in miday and get you all to approve kind of our uh bank of choice there being stockyards. Um, I won't speak to the the percentages and the numbers on the dollar that we're getting for those tax credits. Leave that to Stacy. I know she's reported on that before. Um, but glad to update that memo and send it to you all. Um, and then, uh, provide an update publicly at the next council meeting as well if that's of interest.

So, so we don't know substantial completion contractual substantial completion has passed. So, I mean that that was that was early March. So, um, that that was March 3rd.

Okay. All right. Any other old business? All right. New business. All righty. Nobody got nothing new to say. Good. All right. Move right on. Number item 16, council comments. All right. Oh, before we get to council comment, I had forgotten to say something. And now please forgive me. Uh as you know that uh downtown they're doing the brick reset for those bricks. They're now over by the Scott County Museum starting that side. Uh so that's going to be going on. They're still going to have a pathway where you can still go up to to do business. One other item is that uh there have been a lot of interest in people want to buy some of those bricks themselves to be put in. uh if you are interested or if someone calls about that they need to contact Lorie Saunders for tourism and the cost is about $45 for that to be done. So uh I was told to make sure I mention that because uh there was a few citizen had had reached out to Eddie and and and others to find out how we do that. All right. Now council comments. Uh Mr. Stone.

Thank you mayor. Uh first off, uh the sheriff's office going through a lot as well as law enforcement and a lot of people in Georgetown, Deputy David Kodak. Uh I worked with David. I coached his son in football. Uh one heck of a good guy. uh he will be missed not only with the sheriff's office but with the school system as well as in the resource office county high school. Second thing is this is national tele public safety telecommunicators week. Um if you haven't had the chance to talk with the dispatchers need to. They've saved my neck more than once as well as a lot of others. Um, so I want to make sure that they know that they are greatly appreciated being unsung heroes that they are. So that's all I've got.

Miss Mitchell, Miss Brent, I have nothing. Thank you. Miss Ham, good. Mr. Mickey, uh, just one item. Mayor, uh, with the appointment of Judith Littleton, you and I had interacted about kind of the status of the housing authority executive director. Maybe you could share that.

Oh, okay. So, we are in the point of time trying to get a new executive director. So, we after some extensive u uh interviews, we have kind of narrowed it down to two finalists and then we're actually going to be meeting to talk about those two finalists and hopefully be able to offer a a uh a contract for that very very soon. And I'll let council know when that it's done. Thank you. Yes, sir. All right. I'm good. Thank you. Oh my goodness. All right. If there's no other bits to vote for this council, this meeting is adjourned.