City Council - Regular Meeting

If everyone would stand, we will call this city council meeting to order. At this time, we have a word of silence. Thank you. We'll ask Councilwoman Karen Sams to lead us into the pledge. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

May be seated. Thank you and welcome to Georgetown City Council meeting for Monday, March the 23rd, 2026. We are here to conduct business for the city of Georgetown. And we will follow the agenda as written. Uh madame clerk, if you will call the role. Mrs. Wilkins, Brent here. Mr. Chris, here. Mrs. Hamburg, present. Mr. Hampton, Mr. Mickey present. Mrs. Lesby Mitchell here. Mrs. Tingle Sames here. Mr. Stone here.

Thank you, Madam Clerk. Uh item number three, the approval of minutes for March 9th, 2026 city council meeting. At this time, I will entertain a motion. Motion made by Mr. Hampton. Second. Second by Miss Brent. Are there further questions and or comments? All those in favor of the motion signify by saying I. I. Those opposed say nay.

Item four is the check registry. Uh council, if you have received that, please raise your hand. Let the record reflect that all has received. Item number five is public comments. Uh let me remind you of the some of the uh um rules of of the public comments. You will have four minutes to which you come and state your concern to this council. Uh at that time uh madame clerk will will time you at 3 minute mark. She will let you know that three minutes has elapsed and then you will have one minute to actually to finish your comment. Then we ask that you take your seat and so we may continue on to conduct business for the here here for the city of Georgetown. Uh first we have the Southern Knights Car Club. Oh

they're on the regular.

All right. Never mind. Never mind. You come up. I'm sorry. You Okay. We'll scratch that and come back to you later. Just hang in there. Okay. All right. Next we have uh Alonzo Allen. He wants to talk about water bill concerns. Mayor, council, thank you for the opportunity to speak. I'm going to read something I posted about a week or two ago in regards to the water bills. Many residents have recently raised concerns about unexpected spikes in their water bills. Several households have reported bills increasing significantly for a month or two and then returning to normal levels without a clear explanation. Georgetown Municipal Water and SER and Sewer Service has looked into some of these cases and in several instances, no leaks or issues were found on the customer side. When patterns like this appear across multiple accounts, it's important that we take a closer and more transparent look at the systems as a whole. Water service is one of the most essential services our community depends on and residents deserve confidence that their bills are accurate and that the system is working as it should. For that reason, I believe it is time to bring in an independent consultant to review GMWSS's operations. An outside firm could evaluate key areas such as meter monitoring, billing processing, automation systems, and data management to determine whether there are any system issues contributing to these unexplained spikes. An independent review would help ensure accuracy, transparency, and accountability for our residents. If there are problems with systems within GMWSS, we need to find them and fix them. Residents deserve clear answers that restore confidence in their water bills. Our community deserves reliable service, fair billing, and complete transparency. Let's work together through this issue to find and

eliminate the root cause. I will say that GMWSS, the staff, the employees, I don't think for one minute that they would inflate a bill to create any havoc or harm on any of our residents. at Toyota, we were trained to go back and look at the systems. I think that we should do that here as well. Uh so, thank you again for the opportunity. Hope we find the root cause. Thank you. Uh Katie Dood, excuse me, Doug Good is going to talk about Royal Spring Park/H2O.

Good evening. Thank you for allowing us to have these questions or comments. Um, I have five items and I'm going to read them quickly and I don't really anticipate an answer, but um, I am a resident of downtown and this is some of these are also from my neighbors. So, this is regarding to the cabins and the water mains downtown or at the park. Um, one is why is it not a possibility to move the line a little to the west which would avoid any impact on the cabin at all? Two, what is the cost comparison of moving that line that was in the newspaper versus moving the cabin twice? Because if you have to move it out and then return it, was there a second opinion or a possible subcontractor that has looked at the project? If the cabin is in fact moved and returned to its original location, if there is a line underneath the cabin and there is an issue, then what will take place? And where was the money to do this project coming from? Is it city money, state money, or federal money?

Thank you. I'll give you those so you don't have to. Thank you.

All right, Dan Holman. Dan Holman, Georgetown. Uh, and my Yeah, my comments are related to the previous comments. Actually, they're GM GMWs related. So, regarding this billing spike issue that we've all been talking about for a long time now. Um, yeah, clearly there's some kind of data reporting that's just not getting done. And that's kind of the next step um in investigating what's going on. That's a next step. And there there's other things, but like Chase said uh one time from this podium, he said, I think almost quote, "People sometimes think we can take our billing data and filter it and report on it in different ways uh to generate patterns, but that's just simply not the case. It's a very manual process." So he he actually said that I believe from here on videotape and that's um so that's kind of shocking and surely that's not correct. But um so surely they can take their billing data, download it into a spreadsheet and with um you know and have somebody look at it. And at this point I have to agree with some previous commenters that it needs to be someone from outside GMWs just for trust. I had suggested the last time you know get a Georgetown College professor who who's in statistics or mathematics to just look at this fairly simple data set and just look for patterns. Um and even if you could get some kind of you know geographical data on that um you could maybe there's maybe some patterns in terms of geography. So that's at this point it seems like definitely something that should be done uh just turn over this data and let somebody look at it um who has who knows math and statistics. Okay. Then related also to this Royal Spring Park thing has been going on for a long time. So yeah I agree with you know Kitty's comments about all these questions that people would have. So basically this line should have probably never should have I would say it should have never been in the park from the first place and they knew about it more than a year ago and this should have been a more public conversation a year ago. Um that but it

is it's a conversation now. So the one thing I would ask is this you we've all heard you the horizontal directional drilling is this underground trenchless technology and this is a perfect place to look at trenchless technology. you have Water Street, which people talked about, you don't really want to go there because of disruption, but if you're doing trenchless digging, um you're not disrupting things. So, Fort Lauderdale, Florida had a similar issue. They had uh an old sewer line and the city is basically a suburb of Miami, but so seven miles through the city had a sewer line that needed to be replaced. And had they done open trenching, it really would have been a disaster. So, they used horizontal directional drilling through seven miles of urban Fort Lauderdale to complete their project. Uh so that's just something we should consider here and one reason maybe this hasn't come up it's a fairly new technology in terms of gravity sewer and Kim actually pointed out there you know there's this concern about you got to get your drainage angles correct which uh for the last 20 years they've been able to start doing that uh with you know computerguided drilling you drill like a little pilot hole and for the last 20 years or so you've been a they've been you know getting technology to drill that very precisely so that like up to an eighth of an inch or 16th of an inch drainage for

for your um drilling and then you bore it out and you use clay drilling fluid to stabilize the thing. So I hope some of you all have had a chance. So I do see that Chase is not here today, but I think but Allan is over there. So and he's the he's an engineer like who deals more specifically with engineering stuff than Chase does. So it would be great if someone could just ask the question because it hasn't been asked yet. Could horizontal directional drilling, trenchless technology be used in some way over there at Royals at to to uh to cause this cabin issue in this park to not be disrupted? Yeah. Thank you. Right. Uh Mr. Steve Price,

thank you for allowing me to speak. I'm going to speak loud. I have a little trouble sometimes hearing who's up here speaking. So, I'm I don't want that I want myself to be clear clearly heard. I'm going to speak. I hope I don't offend anybody by speaking too loud. I'm addressing similar the same resources that have been addressed. Water, sewer materials, sewage materials. No, I won't get into that right now, but I'm addressing two resources I came here on my mind to address. Number one, water and and the town of Georgetown act encourages people. In fact, maybe at one time Let's say pe the town of Georgetown in discourages people from capturing roof water by forcing them to buy pipeline water. And it's we all uh I was spoke with David Lesby and I on the phone the other night about his uh heroic uh attention to the water company budget and his his achievement of of saving what he said were millions of dollars. You I'm sure you remember recently there was a story about in in the newspaper. Lesby told me that some of you phoned him to congratulate his effort. And after that conversation with Lesbia for about an hour, I went home and I thought to myself, what we should public policy in Georgetown should pursue three objectives. smaller numbers, bigger harvests from from land, all the vacant land in Georgetown, cultivated by a majority population of small-cale farmers. Item two, that's item two. And then item three is barter.

If the town of Georgetown would pursue those items as at the put those items at the at the top of its agenda at at at the forefront of its public policy, we would gradually create a a a an agrarian population that that produces right here in Georgetown and Scott County what it could what it has to consume. the number one item of which is water as as not not a not a very important it is the most important uh a non essential material for people to have and and your your code well I got to get to the point why I got this bucket your code enforcement agent wait Sam wait told my landlord that I can't have buckets on at my garden site I cast all the water off the roof there behind Georgetown self storage And it's not pipeline water. It's not pressurized. The only way I can move it is in buckets. Well, Wayade has advised my landlord that I can't have the buckets there. And and I'm going to show you something. These plastic buckets, which are commonly used and which are the only buckets I know of, or maybe not the only, but but the majority of the of the commercial buckets available commercially are made of plastic. This is what happens to plastic. It sits around in the sunlight and the air, the hot air, cold winter temperatures, and and this plastic buckets disintegrate. They become what now is referred to in the media as microlastic pollution which pollutes the groundwater which gets in food which uh is everywhere. I see it in my crops. I see little pieces of plastic now. And I would like to make wooden buckets. My next door neighbor is somebody at 1271 Lexington Road. They discard wooden pallets. They gave me a bunch of wooden pallets with which I intend to make wooden buckets that that are biodegradable

and your way your agent Sam White says uh I I can't have the pallets there so that I can make wooden buckets. Thank you. Okay. And somebody else wanted to speak that was not Dana

Dana Barber. Okay. All right. I'm here today because I believe something's deeply wrong with how residents in Scott County are being buil when it comes to our water. Back in January, I stood before you all questioning my bills and my mother's bills. I wasn't here looking for a handout. I wasn't here. I was just here looking for answers and transparency and accountability. What I got instead was some confusion, frustration, and a little bit of help that I wasn't really sure what to do with. I emailed my information to Todd Stone. And I didn't get a whole lot of follow-through other than I'll just I'll see what I can do. So, the following day, um after that meeting, I attended the waterboard meeting. I sat next to you, the mayor. Um, then not shortly after that, the office manager, Jessica Eid, approached me and gave me her card and told me, "If you have any more issues, give me a call." And then something unexpected happened. People in this community, your constituents, started to reach out to me after they saw my Facebook post in one of the water groups and they told me they were dealing with the same issues I was. Um, the unusually high water bills and no clear explanation as to why. Um, these are hardworking families trying to make ends meet and they're being kind of left in the dark with a blanket explanation from the water board or the water company. You must have a leak. I waited until after my next bill from that water spike to contact her just to make sure I didn't have a leak, which I knew that I didn't. Um, I contacted her. We had a short conversation. Um, she sent someone out to change mine and my mom's meter after I had a clear water bill. Um, she she mailed me an adjustment form and I sent it right back to her to have written record of that. Um, couple weeks went by. Um, I got an

email stating I'd received a credit of $17157, which I found kind of odd. She told me they issued that credit based on my 2024 bill averages. Now, on the surface, that might seem like a resolution, but to me, it raised even more red flags in my brain. Why was my bill suddenly credited with me submitting nothing more than an email and a piece of paper without any proof? If there was a mistake on their part, why didn't they acknowledge it? Uh, most importantly, how many people are overpaying and not getting the same adjustment as myself? Um, to be honest with you, it didn't feel like accountability. It felt like hush money. Um, it was a quiet, easy attempt to make possibly me a problem go away and be quiet about it. and that's why I'm here today. Um, Scott County seems like they're being taken advantage of. In what way, I'm not really sure. Um, there's a pattern of overbilling that's not being properly investigated or corrected. I believe the lack of transparency is eroding the trust between the water company and our community. Um, there were discussions in January about an oversight committee appointed by you all. I have no idea if that's being done, if it's talked about, if it's being put forth. I have no clue. Um, but I think that needs to be something that needs to be seriously seriously looked at. Um, me personally along with a lot of other people have been pretty talked down to by the water department when you call with an issue. They're pretty rude. Um, very short without a lot of answers. These are the things I would like. A review of the billing practices with the water department. clear communication on how we're build and how the discrepancies are handled because we all don't have a leak and that's obvious. Um confirmation and activation of the oversight committee. Um in improve customer service standards so nobody feels dismissed or ignored

when they raise issues. Um explain to the customers why for the amount of we pay for water does it smell like a dirty creek. I've been told we have too much rain, not enough rain. We buy it from Frankfurt. There's always a different excuse as to why this water smells so bad. And this comes from my boyfriend who is from Cincinnati that gets his water from the Ohio River. Um, which is nasty. Um, this is not about my bill. This is about trust. The last thing I want to say, and it's not on topic, please say no to these data centers that you all that whoever gave a six-month quarum to. Thank you. We don't want it. Thank you. Yes, ma'am.

Thank you. All right. Okay. I'll put that there. All right. Next, we have the event applications. Now, we have the Southern Knights of Central Kentucky cruise in.

Good afternoon, everybody. We're on here on behalf of the Southern Knights again. We want to check on our cruises. Uh Lori's here. Uh I have contacted her. April looks good. If it's uh okay with you all with no problems doing April downtown here. We do have two extra we would like to do, but we will do it down here after I talk to Lori. We may do one more downtown. I'm not for sure on the street. But we would like to get you all's approval tonight if we can to go ahead and do the April cruise and get with Lori later on the other two.

So, it's my understanding that you want to come and just tonight just do the first one for the 11th and then you're going to come back again and do the next two at a two more at a at a later date. Is that my understanding is correct? Yes, ma'am. Yes, sir. I'll make a motion, mayor, to approve that. All right. Motion is made to approve the April the 11th uh car show downtown. Uh do I have a second? I'll second that. Second made by Miss Brent. Are there further questions and or comments?

I have a comment, mayor. Yes. Um after the last meeting I did talk to Lori for we talked for about an hour and uh Lori said that there were um no other events in April and that they couldn't do the pavilion in April because of the construction that's there

and uh you know she Lori said Lori if you want to come speak but I don't want to put words in your mouth but but uh what we were trying to do and and Lori even had we talked about the other two dates that you all had asked for and Lori had a a really good idea that I said why don't we just go for the April one and you all meet and talk and come back and uh so that's the reason that I think we should go ahead with this one. It's uh there's not another opportunity to do it elsewhere and uh one of the uh conditions that we talked about earlier was that we didn't want to have other event too many events closing Main Street and there are no other events for April. So, um, that's why I make the motion to move ahead with this. Right.

Any other comments? I have a comment. Mr. Mayor, thank you for being here tonight. Thank you. Um, I really appreciate the value that your events bring to the community. Uh over the last year, we had a few businesses on Main Street downtown say that uh not just yours, but a lot of different events brought a lot of extra challenges to them, especially on Saturdays, which is their busiest day typically for dining and shopping. Would you ever consider uh aside from the pavilion doing events on Sundays if you really wanted to do there because that way it doesn't impact the businesses? Is that

uh to be honest, Sunday I try not to do anything because I am a Christian and I definitely don't like to do cruises or car shows on Sunday night unless I have uh like our event in October. I have Sunday I have Sunday service that morning. Okay. So, yeah. Are the cruises all day kind of like 9? No, the cruise would be like on uh a Saturday. It would be pretty much after your business is closed. The only thing that's usually open uh that night is Fava down here at this restaurant here. Uh the ice cream shop and uh one of the ladies across the way here, her clothing and she's usually there. Okay.

Till till probably 6 or something, but it's usually 5 to 8 for two times and then April will be from 4 to 7. Okay. Yeah. All right. Thank you for answering. You're welcome. Mayor, if I could, I want to hear from Lori on What's the businesses say? Come on up, Lori, please.

For the most part, as long as the businesses are notified ahead of time and it is not multiple events taking place throughout the month on a Saturday, they are okay with an event taking place. One event, not four events, not every Saturday. That is the biggest issue is making sure that we're not doing that all the time downtown on Main Street. And I have talked to Miss Brenda about how we will make sure that downtown is fully aware that that's going to take place on April the 11th and some additional signage to kind of help out so that people will know and be prepared for it. All right. Thank you.

Is there any other questions or comments? So, so mayor, this will start closing the the street at three or four. Three. That's what we use. Yeah. For this first event. Okay. That's why I'm asking. Okay. So, go ahead. You had a question. I thought we set a time limit that they couldn't start before a certain and I thought it was 4 or 4:30. They couldn't start before. Who Who set a s a time limit? We had talked about that before.

I I don't know if we have set it up in I don't I don't think we set a time. I think we I think one of the things we try to use is using the uh which was talked about is using that 5:00 mark as a starting point right there. You know, maybe they set up at 4 and they start at five, but that was what I don't think I don't recall any where we had actually put in saying that we couldn't have anything at at that time. Now, if we have to change it to 5, what we did in April is because of the time change and it starts getting dark a little bit earlier. So, you don't want people trying to come out, you know, that late after 7 cuz it's starting to get, you know, just a little bit later. So, that's the reason why we did the first one from 4 to 7.

You had a question. I was just going to say we've already changed time, right? So, yeah, it um I talked to Lori about uh if the event was 4 to 7 and Lori said that 3:00 would be the setup time and that's that's normal for events that are five or 4 to 7 or 4 to 8. And if the event is like at 6, then of course the setup time is five. Is that correct? it in order to safely get all the barriers up and get pe get the vehicles in or any for any kind of event to get the get everything moved in and set up so they can start at the actual time.

All right, we still have a motion on here for that partic time. Is there any other question or comments? All right. All those in favor of the motion uh signify by saying I. I. I. Any oppose say nay. I'm I'm against it. And I'll tell you why. I think 3:00 shutting the street down. 3:00's too early. I think it needs to be at minimum 4 and push it back. But, you know, I'm not against the event. I just am against the early start time.

Okay. Noted. Then uh motion was made properly second and we voted on it and it's I think 7 to one is what is that madam clerk? Thank you sir. Okay that motion passed. Thank you. Thank you. You're going to come back later on with the other two. All right. Thank you. Yep. Okay. All right. Uh next is item B6B which is Georgetown College uh commencement.

Good evening ladies and gentlemen. We are about eight weeks away uh from that magical moment where we will be graduating just under 300 of our students. Our commencement ceremony is scheduled to take place on Saturday, May the 16th. U now this year we are combining both of our bachelors and our master's degrees candidates in one ceremony. As such, the anticipated number of guests that we're going to be having on campus has gone from about 2,000 from what we had last year to about 200. So, we're going to have a lot of people on campus. What we are requesting, uh, similar to, uh, our procedures from last year, is the closing of RN Wilson Drive, formerly Memorial Drive, and College Street from Military to Malberry. Um, we are also requesting a marked GPD unit uh at the top of RN Wilson to block off the uh access from Main Street as well as an EC unit um for we've had an unfortunate history of some guests having some accidents um just because of the location. Um but this is all going to take place on that. This is just a one-day event uh unlike last year where we had the two ceremonies separated. Um, so we are just petitioning for the closures of those streets for that day. You have heard the request. Do I have a motion?

Second. Okay. Thank you. Motion made by Miss Ham, second made by Mr. Stone. Are there further questions and comments? All those in favor of the motion signify by saying I. I. Those opposed say nay. Let the record reflect what it says. Thank you. Have a good Yeah, just a quick comment. So, since uh EMS has also been requested, that's not something that we coordinate. No. Um whether or not that they have contacted them or not. Yeah, I will I will I will check on that. Make sure they take care of that. I contact them. You talk to them. Okay.

They just get copied on that calendar invite so they accept me.

Oh, well, thank you. You're ahead of the game. Thank you, ma'am. All right. Next, uh on mayor's comments, uh revenue forecasting, you have hopefully received in your packet and this exercise to give you kind of a breakdown, this breakdown as to, you know, just a little bit about how this works, this process, and you know, and I thank those that took part in this. I want to to thank you for taking part of it and and in this um I think very notable um worthwhile exercise. A couple other merit comments I want to share with you. Just some this council uh couple of cut ribbon cutting uh events coming up on Monday, March the 30th at 12 noon. Uh we will have the ribbon cutting for the Marshall Parks new restrooms which was completed and funded by this council. So that will be next Monday the 30th at 12 noon in Marshall County. Excuse me. Marshall uh Park, not Marshall County. Don't go there, please. It would be a bad idea. It's 4 hours off track. Uh next we have a ribbon ribbon cutting for the new satellite library and stamping ground. That will be Thursday, April the 2nd, 2026 at 12 noon in Stamping Ground. So, they had one of those, as you remember, in um Sadieville. So, now they're going to put one in Stamping Ground. And so,

what time is it? Noon. 12:00 noon. High noon. All right. So, that's a few things right there to put on your calendar. Next is uh council committee reports and we have finance.

Thank you, mayor. Um the finance committee uh held a special um meeting on March 17th, 2026. Um the committee was present as well as the mayor's staff. Uh the minutes from the February 12th, 2006 2026 meeting unanimously approved. Um first item was uh budget item. We talked about the net gain contract renewal. Uh finance director Clark provided the summary of the current cost um of the city net gain contract with a proposed cost for a 12-month renewal. Some of the key points to look at was the renewal um is that we will add staff augmentation which will include 35 hours of position at a flat rate of $7,500 a month. And this is you know all users will still utilize net gain help desk but uh this is this will help um with the coordination of of different activities um outside of the the help desk. So, um, let's see, future budget amendments. Uh, finance director Clark stated that amendments to the budget will be brought to council on a more frequent basis so that the budget stays aligned with, uh, before contracts and purchases are approved. Um, budget goals and discussion. Uh, we discussed the salary and personnel considerations. Um, one of the the the main ones brought up was an assistant uh, finance director. uh uh for for Stacy someone to to back her up there. We also talked about the interlocal u budget overview and one of the most I think the most significant thing came out of this is dispatch has requested the um reinstatement of a shift supervisor position and an increase of starting pay

from 2211 to $26 an hour to address hiring and retention challenges. Uh under investments the CD uh central bank CD uh an update was provided regarding the solicitation of proposals for additional investments related to the central bank CD. Uh solicitation will be was sent out uh to local banks capable of handling these investments uh with responses due by April 3rd for review by the at the April finance committee meeting. A proposal from Stockyards Bank was discussed which uh involves approximately 600,000 from recently matured securities. They suggested a flex a flexible approach to reinvesting these funds and uh anticipating a yield between 3.75 and 4.25 with a mix of treasuries, municipal bonds, uh FDIC insured brokerages and federal agency obligations. And with that uh the meeting was adjourned at 509. Thank you. And I believe that was the only one we had. I'm going to kind of switch the uh agenda up a little bit to move some things along that need to to move some things along here. So, I'm going to switch it up a little bit. So, we're going to go to item number 13 13C. And 13C, if you look on your agenda, is municipal order for Net Gang Technologies LLC agreements. And Stacy is here. I think she had some other people with us today that's going to talk a little bit about that. Go ahead, Stacy.

Good evening. Uh we do have Zach from Net Gain here with us if there are any technical questions. Uh I will just hit the highlights of the contract renewal. Um if you'll recall in the last budget amendment, we did set aside some funds for a consultant to help the city um in the future going forward navigate what our IT needs look to look like in the future. whether that's in-house continuing our MSP model. Um we have a survey that we sent out. You all may have taken that survey to all of our employees about what their needs are. But in the interim to allow us time to uh find a consultant, do that evaluation. Uh we are recommending renewing the net gain contract for one year, just a one-year term. and it does have some additional services in it that will help address some of those things in the interim. Uh, one of the biggest things that came out from some of our staff, especially staff at some of our uh, more technically complicated departments such as PD and 911 was having someone on site that can handle some of those higher level tickets for them. um most of our higher level issues come out of those departments with the complicated software that they have and all of the different programs speaking to each other. So in the last budget amendment, you all approved an additional 7,500 per month for staff augmentation. That is a level two resource or engineer that will be on site during our typical 35h hour work week. And that will be handling most of those technical issues that arise when our administration is here for those departments to really assist them. And then they will I won't get into too many technical aspects with that. Zach's here to answer those questions, but it will really help those departments who have the greatest needs and then also be able to address maybe some other level two

tickets um quicker. However, the first main line of contact for most employees is still going to be to call that a help desk initially. That is still part of our managed services uh provider with Net Gain. In addition to the on-site staff augmentation, uh you all may recall um that we adopted some essential security services for 911 and PD when they came on to the net gain contract and those essential security uh services have also been recommended citywide. That was a first step because those are kind of our most sensitive data critical uh departments. But those recommendations are being uh made for the city as a whole. That's about an additional $5,000 per month for that um security operations center as a service. It's called SOCAST essential security. And all of that was summarized in the memo. And you can see that the new monthly cost would be 45,328. It's currently 30 37,989. Uh the bulk of that is due to the staff augmentation. And then like I said, the essential security um as part of this um I know parks and planning have piggybacked on our contract in the past and parks is going to um they have much less complicated technical issues. So for the cost value, they're going to go out and find their own solution. So part of what we used to get was a reimbursement from them for their users. So we won't be doing that anymore. and then um planning will be staying under our net gain umbrella but being buil uh separately for their services. So that is the high level overview. If there are any technical questions I will defer to Zach um or Deon.

So if a couple questions yes okay yes you Zach you want to come up please? Oh or Sarah I'm sorry. Okay. Start with first of all this is Zach from Technologies. um he is our new account rep. So we're started working with him on this contract. So everybody meet Zach. Nice to Nice to meet you all. Thank you all for having me. And then happy to answer any questions you might have. Okay. Actually, it's for still for states. Oh, okay. Okay. There you go. I don't have a

um is it common to just um do a one-year contract? it is there a reason why it's just one year and are we um looking at other cities technology is in such a fastpaced sweepingly changing I'll I'll answer as best I can and and Sarah may need to help me out on this one I will say it's not typical for Net Gain uh to do the 12 month they've kind of done that at our request right uh typically they prefer a two or more year renewal

um but we do want to take some time to do that evaluation and See, because like you said, we have looked at I know Sarah and Devin have looked at what you know other counties and cities do, whether it be on-site staff, whether it be this type of setup that we're proposing tonight. Um, so it's to allow us time to do that evaluation without locking us in if we decide this isn't the setup that we want. It doesn't lock us in for longer than 12 months. Okay. So, that was the original justification behind the 12. feel more comfortable because I think we I would assume that that was the truth that you're looking for. I mean, due to our long-term relationship, they were willing to do the 12 months even though that's not their typical

Yeah. contract renewal. Okay. Thank you. Yeah. So, all right. So,

yeah, sure. One moment. Um, yeah, to to that point, do want to thank NetG for working with us and negotiating to to that agreement because ultimately it always better interests a vendor to to have longerterm contracts, but knowing that the sophistication of our infrastructure is is ever advancing and I'll I'll do the same as as Stacy and defer to Sarah on the actual complexity of it, but we're we're growing in a way that that we might we don't know this. That's why we want a third party to help us evaluate it, but we might be outgrowing the current structure. So, we're taking a good step in terms of meeting end user needs by getting that staff augmentation component folded in. That's a direct response to the surveys that our end users took and and that was the kind of resounding feedback was wanting that on-site resource. The way that rolls out and and actually is implemented is going to be something that we're going to have to be very intentional about. But but that um that willingness to negotiate and work through that period so that we have the ability to look at all of our infrastructure citywide um and evaluate what it looks like whether it is moving closer to an in-house IT. Uh a lot of a lot of governments our size have in-house IT a department with a a managed service provider on retainer. I'm I'm certain uh Netgame works with plenty of companies. Netgain and other managed service providers work with companies that have internal IT but need them on retainer for those larger projects and and larger implementation uh of um cyber security specifically I would say. So so we're kind of hoping to spend this time really assessing what we need and making sure we're best positioned to uh specifically secure our our assets in the future and provide that end user experience as well. So uh kind of an appreciation piece to netgane for being willing to be flexible there. Um and this is the product that that you all are considering today.

Thank you question.

Yes. So I guess it was my understanding that we were already doing this evaluation of in-house versus out. Um, and so I guess what's the status actual status of that right now first of all and then given what that status is, it's a one-year extension. This is government. Are we going to be able to actually complete that study and be able to get a result and then activate whatever the result of that is within a one-year period? And if so, do we have the schedule built for that?

I can speak to at least the procurement part. We have a draft RFP for the consultant or RFQ um that we're trying to finalize and get out inhouse. I will say we've done a lot of like I said Devon and Sarah especially have done a lot of research with what other cities and counties have done. Um but it was a lot of in-house research and which is what resulted in saying that we felt we needed the consultant to come in and help us evaluate. But beyond that, I'll

Deon I don't have much to add beyond that. Um it's just a matter of kind of pulling the trigger on advertising that RFQ. Um, I I can let Sarah speak to the research she's done. She's done some pretty extensive networking and research with other jurisdictions, specifically jurisdictions that have um uh that operate like a 911 center and public safety systems and you know, lots of governments operate differently, but we have a lot of robust unique needs. So, um I I think I think that independent third party is really important though because we all if you look at the same thing every day, um you're you're trained to to see the same thing. So, um, in terms of a schedule, I I would expect that that that consultant would develop that right off the bat. So, like we said, um, that budget amendment was adopted. It's just a matter of advertising that and then developing that schedule to to meet that that time frame.

Yeah, sure.

Thank you for your question. Um, I do agree with what Devon had mentioned. The RFQ is drafted. It's actually on my computer right now. Um, was working on the final touches. We were working on that last year. Um along with Karen, she was helping us with that. So, we're still looking at it, working on it moving forward. My personal timeline is hopefully to have that out and published before we hit June. Pushing for April, but I think that city hall is going to probably play a little bit of a time constraint for me just as far as getting everyone back in and making sure all of our issues are settled. So, like that's kind of my time frame. I also agree with what Devon's statement was in the the sense of the consultant how we see them being utilized is bringing them on allowing them to see our infrastructure compared to other environments that they've seen and kind of saying like what is the best support that they've seen play out anytime you're breaching the the topic of it and staffing you know you run into a scenario of you know staff is and I know that you understand this coming from your business background staff is also mo sometimes the most expensive part of raising a model So, it's kind of a being able to allow that consultant the time to take that in, us bring it back to ourselves and review it and creating a strategy probably together with with a consultant and then also what kind of aligns for us within the city of Georgetown for like to implement because they don't necessarily understand our resources and our staff and all the multiple tasks they might take on. So hopefully it'll be a team effort to come up with that schedule after we get it rolled out. But to answer the question that I think that was a little bit before that you asked about and I believe you mentioned it as well. Um the staffing models across the state it really does vary. Um when looking at like the three that sit above or below us as far as comparable cities you do see a variety. You see a few that are actually fully in sta fully inhouse staffed and then you see several that are um internal to kind of triage but they're all supported by an MSP on the back end. And then they also typically use an MSP for all of their large

project roll out. It allows their on-site staff to keep moving the workforce forward and staying in touch with all of their internal people while that project team kind of works in the background and gets things up and running with a little bit of less interruption. So yeah. So I'll just point out this contract expires if if executed March 31, 2027. And I thought I heard in the conversation we would start something in June, the consultant, right? Yeah. No, like my no to have that published and moving forward by June.

We can work on the publishing and the scoring before that obviously Karen and I can work on that while she's dealing with city hall and getting us all back in there once that's ready to go. So Karen and I can handle the advertisement and getting the scoring committee and hopefully, you know, it it may be by the end of May before we have we want to make sure we advertise that for at least two to three weeks. Yeah. Once it's out and have time to score and get it back to you all. So my my only point behind that is if making a decision and then if there is a transition Yeah. what that transition schedule would be or if it's a contract, you know, being able to secure then a long-term contract. Yeah.

Um for that, so will we be doing that in parallel or as far as it a future contract renewal with Net Gain? Um I'd say once we get a consultant once we get a consultant hired um we will like you said we'll develop that timeline. Uh, we can of course consider retainers with net gain to get us through any transition period if needed. Even if we're not renewing a full-blown MSP, obviously since they're familiar with our systems, if needed, we can do a retainer contract with them to get us through the transition period. Okay. Thank you. All right. Any other questions? Okay. So, at this time, I need a motion. Motion, mayor.

Motion made by Mr. Hampton. Do I have a second? Second made by Mr. Crisp. Are there further questions and or comments? All those in favor of the motion signify by saying I. Those opposed say nay. Let the record reflect that the motion pass. Thank you. We're going to then switch again on another item. We're now going to go with item 10, which is the traffic calming program implementation update banks engineering. And Eddie is gonna talk a little bit about that. I think he's got some one here with him and talk quick. Yeah. Okay, Eddie. Thank you.

Thank you. Can y'all hear me? Okay. Um, thank you all for letting me uh present this. Um, I'm here with Thanks, John Stein with Banks. He prepared most of this. Uh, I'm going to present it and then if I need him to answer any technical questions, I'll call him up. So um the first slide's up. So um why do we do this? Well, this was done uh to respond to public complaints about speeding uh in especi particularly back in neighborhoods uh since we're the jur uh jurisdiction that handles the neighborhoods and then uh so it's not it's not for um the main uh main state roads 25 and 460 and the bypass. It's for the neighborhood streets. Um we wanted to um we we've completed the study. A lot of this will be repeat and things that you've already seen just as a refresher and then I'll get into kind of the recommendations that we're going to make um uh next time next hopefully next uh meeting uh for you all to vote on of implementing some of of of the things that we that we uncovered. So, um we the purpose of the study is to is was to identify a um a list of things that we could go to a go-to box, a toolbox of traffic calming measures that um that we could implement uh particularly in older sections of town that don't have any traffic calming at all. Uh can we do go to the next slide please? Um so the trafficcoming uh program uh which you all have passed and approved is in place and uh you all which gave us the ability to implement things and that's what we're doing here is we're going to implement some near-term recommendations in the following areas in Indian Hills and we'll get to more of

that later on Sha Walter Drive and on Payne Avenue and those were selected because they seem to be uh the ones that we were receiving the most calls about and the most complaints about people speeding through there in those areas. And so we selected that for this first phase uh to do this what I'll call the pilot uh study of of of those areas. And that can be again this can be used uh all throughout the city and any other areas. Uh the next slide please. Um, so we assess the traffic concerns in the neighborhoods, the the neighborhoods you see there that we just talked about, and we have some recommendations for you to to think about tonight, and then we'll bring them to you formally to vote on uh at the next meeting. Um, so the uh as I mentioned before, this is a toolbox of potential traffic controls and improvements. It's things like speed signs. It's things like speed bumps and speed humps. It's things like um you can narrow a section of road to to create a pinch point to slow people down that way. Uh those are the toolbox items. Those are just some examples of the toolbox items that I'm talking about. And um and then it details a process for implementing them. If if if the a city councilman or the mayor came forward and said, "I'd like you to look at doing a traffic calming on so and so street, this gives you a process to go through uh that's adopted to to make that happen and and to bring that to into place." Uh and we're going to be bringing, as I mentioned before, the implementation roll out of those areas. Um so could we turn to the next slide, please? So you'll see the yellow triangles, the

little house. Uh those are the those are the areas that were picked. Uh one is uh the Sha Walter Drive, one's Indian hills, um GNU, and then Pleasant Valley was also looked at um in the upper uh part of the page. Can you turn the page, please? Um so what what are these processes that I'm talking about? How you would go about doing something? Well, we have we have three tiers. The first tier is a lowcost easy to implement and we can do that at the traffic committee level. As you all know, we have a traffic committee that meets once a month and we got a couple of council people. This uh Michael and Todd sit on there and we discuss these kinds of issues. Uh it would be things like u putting up a sign. One of the big things is asking police to come in and hey, we need you to camp out here on this street and and you know write some tickets. Um and also some uh putting up striping um like side side striping on the edges of the road. Things like that are are low cost and easily implement. We can do that at the traffic committee level. The tier two and the tier three have to come to you all have to come to the city council for implementation and um uh you would they that's things like horizontal and vertical deflections which is speed tables, speed bumps um and they have to be approved by the city council. Uh tier three also has to be repro uh approved by the city council and it it's like major things like closing down a street or or or reworking maybe putting in a traffic circle or something a big project like that that of course would have to be approved at the tier three level by the council. Uh the next slide please. Uh now getting on to the the actual recommendations. What we would like to do now uh and put into place now um uh is one is the Indian hills.

Uh the first thing we did is we we talked to GPD. We talked to the police department and they had some really good ideas uh because they monitor traffic regularly. Um we identified some areas from additional speed speed uh signs. Uh we're going to add some center line and edge lines on Highland and Simol and then approving some sight distance at Pocahontas and Comanche and then implement a show Walter striping plan as well. That's the edge striping that I mentioned before. These are all tier one items and we we would like to to do that right away. Um next slide please. So the speed humps and speed tables, we all know what those are. We see them in a lot of uh particularly in Lexington. They're they're in a lot of different places. Um that this that requires council approval to put these in. And I'll I'll as I mentioned of before, I'll be asking for that at the next meeting. Um we we identified some places uh for that. And next slide, please. Yeah, there's two different types. You can see there uh you know what they look like. the the the one on the left and the right differ a little bit, but they're they're different styles of of traffic calming of speed uh things that we are we're looking at the one on the left on the left hand side. Um next slide, please. Okay, this is what we want to do. Uh these are the potential locations. This is what we'd like to do on Simol Trail. And uh the what you're looking at here is those big red circles or purple circles, you'll see a tandem on the right hand page and then kind of in the middle of the page. Those are the speed hump locations that we would like to put in and those are where they want to where we want to put them. We would start with those four

those four locations and then should we need more and it works out well we've identified other areas which are the uh prior you see the priority one priority two and priority three in that little box on the left hand corner in the about halfway through the page. There's also yellow spots identified and green as well and those would come those would come later but we're going to ask for these four here. the the the red dots um coming up. Next slide, please. This is the same thing on Hawata Trail. Speed bumps again. Uh and they're going to be located speed tables. Thank you, Deon. Um that's actually good comment. Thank you. Um we've identified those two locations there. Uh and then we've also uh identified future locations uh should we determine after after a period of time we need more. We've identified some other locations that we could do and that's with the the yellow and the green that you see on there. So that's how Trail the next slide please. We also uh a similar thing at Aztec uh um looked at two locations for speed humps on that road as well. uh and you see those in those dots and then you also see future places for priority two and three on that road as well. Next slide. And the last one uh for the speed tables is uh Pocahontas and you see those kind of in the middle of that block. Uh and again they're in tandem as well. You like to put two together to get the the benefit. Uh so that takes care of Indian Hills. Um and next slide please. Um so we've got the we've we're already doing the

enforcement public education striving signage. I mentioned that that's we're doing that uh as we speak. Um especially on the enforcement uh level. We've done quite a bit over in that area or the police as I should say. And then we've been working on public education through through these exercises through city council. And we're going to put in the striping and the signage as well. That's coming next. And then the speed tables. Um I mentioned the phased approach of of what we would like to do now and then monitor it and look at to see if we need to add more in the future. That's the phased approach. And down there, I want you all to pay you all close attention to the typical speed table diagram. Uh that's I got a lot of information about what these things look like. You'll see it's basically a 12oot ramp up 6 in and then about six foot in the middle and then it ramps back down 12 feet. And so it's a very gentle thing where if you're going 25 miles per hour, you're going to be fine. But if you're going 35, it's going to be quite a bit different ride over that. Um, so that's kind of what it that's a really good diagram with a lot of information what it it it's going to really look like. Next slide, please. Um, again on West Shaw Walter, that being a major uh thoroughare, we're going to go with some tier one things right there. Uh that's the the edge lines, the white edge lines to reduce the lane width and that that creates a um behavior on drivers to stay within that lane and to slow down a little bit. We're going to do that uh there and we will continue to evaluate that for potential tier twos in the future. Next slide, please. This is kind of a diagram of of what

that striping is going to look like. uh you'll see the yellow center line and the edge lines and that's that's what we want to implement uh over on Shalter and we're going to do be doing that. Uh next slide please. Um on Payne and Gnau, uh that's a that's going to be a similar situation where we're going to that's a really wide road where people um tend to tend to speed through there. Uh we're going to do the edge lines and the center lines over there as well to try and um uh get people to slow down a little bit. And we're also going to do a lot of uh continuing monitoring to try to identify something a little bit it's probably going to take something a little bit more like either a a roundabout or a chicane or something that's a much more extensive project, much more costly project. Uh that may be required over there. Uh, and so we're going to be continue to look at that and um for for a future project, not right now. Right now it's going to be the the striping in the in the pavement markings. Uh, next slide, please. Um, so as far as the detailed finding and recommendations, um, I pretty much covered everything that we would like to do now. And again, I I'll be bringing bringing something to you at the next meeting and I'll open the floor for questions.

Mayor, I have a question. Yes. Go ahead. Um, so no traffic calming uh tables for GNO right now. Not right now. No. Yeah, we we may do that in the future. Okay. But we we're we're we're kind of thinking we may need to do something. That's a really really wide if uh next time you're through there, you'll notice uh and we may look at cutting pavement on the edges uh as one one thing. Um but we don't want to jump into that just yet. We want to try to ease into it.

As long as we're striping and it's a wider expanse, might it be helpful to put uh bike lanes and pedestrian lanes because I don't think there's a lot of sidewalk. Yeah, we can certainly look at There's both sides. Sidewalk. Yeah. Okay. Then maybe it's not needed. Although you don't want bikes necessarily on the sidewalks. Um for some reason they built that road really wide. I I don't know why. It's just something to think about. Okay. No, I think it's great. Yeah. Yeah. The other thing is um I guess we're going to put up 25 mph signage. Yes. At the same time as doing the tables. Yeah. Oh, yeah. There'll be signage and there'll be striping and it'll be it'll look you know

it'll look uh okay very well done and and like it's recommended by the standards. Great. Yes, Eddie. Yeah. Of the your recommendations that's going to include all of the priority one at one time. Yes. Yeah. We want to do we want to do all 10 of them. Yeah. We would like we like to go ahead and do them all and Okay. and just roll it out there and um Okay. See how it goes. Robert, a question please. Yes. Um come on, Robert.

The the speed tables. Um just curious and is that will not present a problem for uh snow plows in the winter with the Well, I wouldn't say it wouldn't present a problem. I mean, Sorry. I wouldn't say it wouldn't present a problem. No. Uh we're going to have to be aware of them. A whole lot better than a speed bump, you know, where you got that gradual. The guys are Yeah.

I mean, you know, uh the storm the sewer drains and the manholes. Anytime you have those, we have issues where we hit them, but there's nothing we can do. Can't hardly see them. But we will be aware of these and we can, you know, watch for How are these installed or you say they're 12 feet? Do they cut cut the asphalt out and then do those or how tall? I think they just put them on top. I'm pretty sure they just put them on top, but I see that's that's my concern. If they put them on top, the edges of them, you're going to catch it. But it's only 6 in and it's going from zero to six. So, they may have I need to I need for you, Greg, on that. I I I'll have to ask that question. We don't have any. So, I don't have any.

No, I think it's a very good idea. I just want to put that concern out there. Jackson. Oh, yeah. Well, yeah, that's all. Yeah. Right. Jason usually does Jackson Street. So, okay. We We really want this program to be successful and to be Yeah. And we think this is the least Yes, I I agree. Yeah. Aggressive approach. It's the It's the Thank you, Eddie. Thank you, Robert. Yes. So, so in each one of these cases,

so looking at our paving schedule or an ideal paving schedule, right? Um are we looking at those dates and when we would install these to make sure Yeah, we would um

we will definitely use the same construction firm um uh that we use for street paving. And we most likely we would have to request a formal quote uh from them to put these in since it's not a a typical mill and pave kind of project that we already have established prices for. And uh we would we would um do that. We expect them to be around $5,000 each.

Yeah. That's that's kind of the the number that we that Lexington has been getting from their people that we that we checked with. Uh, so yeah. Uh, does that answer your your question? Yeah, I guess the the real question is, you know, timing. Yeah. Obviously, and and being able to make the best use of all those, right, uh, opportunities.

Yeah. The the the big thing is going to be um um coordinating with with our paving company to get them on the same schedule. if if we have a a street in that. We haven't put out a street list yet, but um uh get one over there to take advantage of mobilization costs and those sorts of things. Well, and that was going to be my question whether or not we could get that in terms of Yeah, I'm pretty sure that so that we can lay it out that way when we communicate to the residents, especially if we're changing the flow and adding parking and those kinds of things, how we're going to communicate all those things. Right. Right. So,

Mrs. stone and that's one of the things that we will do work with with the traffic committee is getting the information out. But yeah, uh back to the development of the speed tables is when it's if it's done right and it's paved right, it'll be a seamless transition up and over and you won't have cut in the black cut in the black top. It'll all be paved as it goes. my double check. You don't want to cut, right? Remember, if you're going to speak, please come to the mic, please. Thank you.

It's it should be um should be a seamless seamless transition with that. And uh if you've driven over them in Lexington, you you will slow down. The one on Jackson Street will slow you down. Um, I want to just ask a quick question, Eddie. Um, so how long does it take to do like uh one of the streets? Like if you picked um Aztec and S2, um what's the the time frame? Um once you get approval,

that's a good question. Uh I wouldn't think it would take more than a couple days to get a put in. Yeah, but I need to check I need to double check on that before I speak out of turn with uh the construction company and see um what their experience is with it and I can get I can get that information. Well, and and I would like to say thank you for uh bringing this back to us and and um coming up with a plan because that's the the phone calls I get are almost all about this issue and um you know I I see it. I live up in the Indian Hills area and all the streets that were built years ago without calming me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me me measures. Um it goes for almost a mile.

Yes. Without a stop sign anywhere and uh people It's hard to drive 25. It is. I I do it every day and I I try to stay at 25 because I'm one of the people that wants to see it, but it it's tough to do when you have that wide open space just like GNO. It was It's an old road and it was wide and so people think they can fly up and down. So they do. Yeah, they do. I I appreciate you all bringing this forward.

Oh, I thank you for letting me do it. It was very interesting. Um and that you made a good point like all the new subdivisions that are built today are under the current subdivision regulations that planning and zoning keeps and and monitors. They build these kind of trafficcoming features into all new streets that come online. We're looking at older uh of course older areas that did not have it built in. Um they just weren't thinking that way at that time. You know, one of the the I'm jumping a gun here, but would you call it chicanees? Yeah, it's uh John, can you explain come up here? And

there's actually there is in the neighborhood that's been built behind me. It's a It's a newer neighborhood. The streets are more narrow like you're talking about, but they have used those. It's You all should go out there and look at it. Old Oxford Landing Drive in particular, those things are terrible. And if somebody's on this side and somebody's on this side, somebody has to go down the other street, there's not enough room for them to even and it works with the parking and stuff like that on those narrow streets. Eventually, you know, it was a wide street, so maybe it's okay. But those are terrible. And I'd love for the council to go back in that its subdivision and take a look at it. And what what a which which uh it's off of old Oxford. You go down Limestone and go back into there. Yeah, I know what you're talking about.

Yeah, those are it's kind of does this kind of jogs. It goes up and there's one that'll stick out over here and the road will come out over here and the one will stick out over on that side. So, it takes up parking in front of probably three people's homes to start with, which that's an issue. And then if you're coming this way and the other person's coming this way, then one of you is forced to go that way or back up to let the other car come through. They're horrible. Yeah, just my opinion. I don't I don't disagree with that. She was asking about some of the different styles of chicanees. If you could share some of that. I think sight specific designs. I'm not familiar with the spot you're talking about, but really

I guess the point about them is to make people feel uncomfortable about going too fast because of the restrictions and that could be uh on street parking like that's what we're showing on the show alter striping plan was really a parking lane and if people use those plus the striping of 11 halfoot lanes instead of I think they're 16 now wider than an interstate lane. So, uh, just psychologically having a more narrow space is going to get people to slow down and that's extremely inexpensive thing to do. That's one reason why we had the different priorities on the speed tables

because they may cost uh depends on whether it's integrated with your paving program or not.

It could be $5,000 each site for the paving and the striping and signage. So, uh, you want to make sure they're effective. And so, the ones that we're shown as priority one, we feel, uh, pretty good that those will be effective and helpful. Then there'll be a determination of how effective are they by the, you know, the residents complaining and the police department. You may not need anymore or it may be going over pretty well, but maybe you could use more to increase their effectiveness. But since they're rel relatively costly, we wanted to take a a slower approach for the initial roll out of these.

All right. Any other questions for someone? I think the idea is to change people's behavior. That's right. And the only way to change people's behavior is to actually get them to slow down. So just so I understand, next council meeting, you're going to be coming with the cost and etc. and then we'll take a vote on whether to move forward.

Yeah, I probably won't have a an exact cost. I'll have a a budget number. Um, but I will I want y'all to approve it. I'm going to ask you all to approve it. I want to give y'all some time to digest it and think about it. talk to your, you know, talk to your your your neighborhoods and your folks and u come back and uh uh if you have any questions in the meantime that I can answer, just give give them to Mayor Jenkins and and he'll uh send them, you know, send them to me and um Okay. and we'll we'll get them answered. So, Mayor So, Eddie, will will the proposal also include a schedule?

Uh yeah, I can I can I can do that. I can do that. Should be able to do that. Yeah. Okay. All right. That was an update and thank you all so much. All right. Now on item now we're back on schedule here. Item number nine, planning and zoning zoning ordinance. As you know this uh councilman asked that you know one of the things we looked at you know have a committee to put together some of the the uh trying to streamline some of the issues of the ordinance and so on. Uh we also had now next step was to um get a a work session together with the uh planning zoning and that's coming up for you all. If you have uh on your calendars for March the 30th I think 6 to 8 is on that time. We plan to do that. Um you know we sent out some information as to you know as to to prepare this agenda. We want to know so to be more time effective to where we're not just spinning our wheels. Uh come up with some way which you all can give us some direction as to what do you want this to look like? You know, what are some particular topics information that you want to see on this agenda? Like I said, you can send those to me. Uh or we can do some discussion now on those if you want to discuss some of those and send them to me and we'll make sure we get it out because we want to have an agenda that's going to make sure that we address this exactly what you want this to look like. That makes sense to you all. Any discussion on this, mayor?

Yes. So, um I appreciate getting that draft out for for discussion. I think if when I recall our last conversation with a joint meeting, um I think one of the things that may be beneficial is if we maybe got somebody from the college or uh a third party facilitator so that we can all actively participate on both groups and focus on that so that you know you're not having to referee. uh and uh that type of thing.

I've done that a few times.

Um but be able to to keep us on task and be able to drive a true result by the end of the meeting so that we're able to go in with that agenda with an expected outcome of something whatever that may be and then be able to take the next step. Uh I just think that may be useful. Um the the other thing is you know we the committee you know provided the the response back you know collected all of our individual thoughts and there was a summary kind of of what was there. But I guess I'm curious as as a council what our position is and what things are important for us to push uh and in those conversations because I you know we haven't had that conversation yet. So and it's only a week away.

Yeah. As part of that, Kim, I I was going to suggest, you know, before next Monday, take a look at, you know, your findings and each council member come back with two or three priorities that we can look at. That way it it would make the meeting more productive. Yeah. And the other thing I want that you this this is subcommittee here. Were we talking about another committee once we got through those findings or or did I mishar that? That was the plan. That was the plan. Yeah. Yeah.

I think that's I think if and correct me if I'm wrong. I think after this going again I think the next thing was to put a committee together which have public coming in and actually weighing in on that. I think that's what's the next step. So whether it be before Monday or or you know wait till we have the workshop I think that's one of the pressing priorities that we need to do is get that committee together with the public input. Okay. But I guess the question is what will that what charge will that committee have? Right. Right. Understood is the question. Yeah. Understood.

And you may want to you may want to wait till after we figure out what we want think it is is pressing first and then once we get the pressing things done here. Okay. this council sees that these are the important issues that we need to address for ordinance for the uh planning zoning and changing whatever we need to change and then knowing that information now we can set a committee together and say this is our charge to figure out as to these are the things that we want to address we want your input on this.

Okay. I I think um the idea of the next committee was something similar to what has been occurring with the county and planning and zoning where they had a a combined um committee that t decided on and tackled different issues. Mhm. And uh instead of it just being the planning and zoning on one doing their thing and right the city doing our thing, they had um moved ahead and combined the two and picked a few topics and worked them all the way through. I I think that's what we

wanted to do next. All right. any other like I said, you know, if you think of some more or some in more information that you want to share or or how you want this to proceed, just either email those to me and uh I will get it give it to staff and we can go from there unless you all got some more you want to bring out. So, Greg, do you want to set a time frame for folks to submit by X? I mean, this is Monday, so I mean It had to be relatively quick. I mean, what's

Well, and how much time they going to need, you know, my staff going to need to get to get this and get this to you all. I'm sure you all probably want to know what the questions are. I don't know.

Yeah. I think in just in terms of Monday, um, you know, collectively as a body saying what you all want to accomplish. And I know that sounds fluffy, but going into that that meeting, you you all are a body of of the council as opposed to independent um positions. I hear one agenda item from Greg being discussion of that larger committee that folds in council members, planning commission members, public just kind of a lot of different components and and a lot of different perspectives. But, you know, we set this meeting with the planning commission. What what is the end result of that meeting that we're seeking? Is it is it to be moving towards that discussion of of those text amendments? Is it to be moving towards the committee? just um just having that in mind and and having a uniform agreement of what to accomplish there so that we don't get there and then we have eight different interpretations of what the purpose of the meeting is and also to communicate to the planning commission so they're ready to have a productive conversation. So, um if you all we can we can take those priorities and and piece through them and and do our best to to put together that agenda. I would I hate to put a quick turnaround, but to finalize the agenda and get it to the commission, it would be ideal to have your all's comments by close of business Wednesday. Um, and I think we can then sift through those and and do our best to get a draft agenda out to you all and hopefully get kind of the the nod that that it's good to go. So, thanks.

So, Mayor, just one more point, and it just occurred to me as Devon was was discussing. So, we're we're talking about the planning commission, which is I think the appropriate area, but we also have the local board of adjustments, and I think maybe input from them to the commission to us may be beneficial because of the various things that are brought before them that are challenges and uh requests for changes or exemptions to existing policy. So if there's any trends and things like that from those uh meetings, requests, you know, what they've approved, not approved, um I think may be very beneficial. Okay. All right. Any other comments? If not, we are now ready to move to item number 11, Georgetown Municipal Water Sew Service. And mayor may

Yes. Yes. Go ahead. Um may I suggest um with the exception of A, B, and I that we group these together, hear them at once, and then vote on them collectively. you know, A, B, and I. Yeah. The the Hazen and Sawier, Clearary Construction, which is the Royal Springs. I I think the others we could probably go through those and and and hear them and then vote on those at once instead of doing nine up or down votes. Okay. So, you say, I'll make that motion if if we need to.

All right. So, motion. Let me make sure I get this right. So, motion to to actually exhibit the A. What was the other one? A. Well, and then the customer customer usage update B B and I and then of course you got J at the bottom theformational update and J. So in other words, we will do these separately. C C through H C through H will all those will be done in and been voted upon at one time with one motion. Right. All right. So motion's been made to to make that change. Uh do I have a second? Second.

Second is made by Mr. Wonderful. Over there. Let's see. That's Mr. Minky. Thank you. And then any other questions and or comments? All those in favor of this motion signify by saying I. I. Those opposed say nay. All right. So, uh, so I guess what we'll do here is we'll just go ahead and do like we got it here. We'll do A, B, I, and J individually. We'll go and do those and then we'll group the other ones. Okay. In that order. All right. Yes, ma'am. Now go.

Great. Hi. Um, Cararissa Garland, communications director. As you can see, Chase is not here tonight, but I have been very well briefed, so I think I'll be able to answer all of your questions. Um, the first thing we have on the agenda tonight, um, is relating to POS. We've talked a little bit about POS off and on, but just a reminder, that's kind of what it's commonly referred to as forever chemicals in the water. Um, there is the EPA finalized regulations in 2024 that set some very low limits of POS. um compounds and drinking water and all utilities will be required to meet those at some point. Um so just to clarify, treating POS is not something that is optional. It is something that we are required to do. Um so the question is not really if we're going to address the POS, but it's more so how do we do it in the most um effective and costefficient way. Um, so this assessment that we put out an RFQ for, it will help us understand our current PAOS levels, evaluate the treatment options, identify the infrastructure changes that may be needed, and then, um, build a roadmap to our compliance state ahead of the federal mandate. Um, so we selected Hazen and Sawyer through our RFQ process. um they've done a lot of work with us previously and they bring a national team of experts in POS to come um and help give advice about treatment and compliance. So Trey De Ro I'll welcome him up is the project manager with us and he is leading the project. So with that I will walk or hand it over to Trey and he will be able to walk you through kind of the technical side of the presentation.

Good evening and thank you for the opportunity to speak with you tonight on the PAS treatment evaluation. Uh so we can go to the next slide. So the presentation tonight is in five parts. We'll start with a quick introduction. I introduce myself. We'll talk about what are PAS forever chemicals. Uh and then we'll talk about what the EPA is requiring utilities like Georgetown Municipal uh to do. uh we'll jump specifically into Georgetown Municipal's compliance strategy and end up with a little bit of uh content on how the project is anticipated to be funded. So, next slide, please. So, I'm I'm Troy D. Ro. I'll be speaking to you tonight. I'm uh from Hazen and Sawyers Louisville office and I'll be the project manager for the project. Uh my major roles as project manager will be to ensure that the project is completed on time within budget that we're following our quality assurance and quality control protocol and I also serve as uh first point of contact for Georgetown municipal staff. Uh next slide. So first topic on the agenda is what are forever chemicals and we can go to the next slide. So first thing to note is that PAS as it's commonly called is not a single chemical but it is an umbrella term that's describing thousands and thousands of synthetic chemicals. And uh the the important part to remember here a couple important parts to remember. Number one drinking water utilities are not producing PAS. They're not producing these chemicals. uh manufacturers are producing these chemicals for various uses and consumer products that we as consumers use every day. Uh but they make their way into the drink and water supply and drink and water utilities are required by the EPA now uh to remove those from the drinking

water before it goes to the transmission and distribution system. So you see the umbrella there. There are short chain, branch chain and longchain PAS. And really the important part there is that uh different each of these three types of chains of PAS uh have some characteristics that uh make some treatment technologies better at removing them than others. And the bottom of the slide you see the CF bond. So the florine and carbon bond in these compounds is something that makes them incredibly thermally and chemically stable. It makes them really hard to break down. So that characteristic makes them great for a lot of consumer products. Also makes them extremely difficult to remove um impossible to remove with conventional treatment methods. So that requires additional treatment processes for existing uh water treatment plants. We gave this so as a side note we gave this presentation to the board last week. Um at any point if you have questions please you don't have to wait till the end to ask questions and also I'll be looking up there to see if anybody's going like this and want to speed up just please let us know. Um so we can go to the next slide. So where are pas found? PAS chemicals are easy way to say it. They're everywhere. Um common consumer products is in paper and packaging. You see it in a lot of food packages. Uh firefighting foams is a common use for PFOS specifically. U athleisure wear, lots of clothing. There's PAS compounds included or incorporated in that clothing. And the picture of the polar bear, the polar bear is not eating Big Macs. hopefully doesn't wear rain jackets, but that the picture that is shown there because even in remote locations when you wouldn't expect to see PAS, there's been polar

bears where the blood has been sampled and accumulated levels of PAS have been found in the blood of the polar bears. So, next slide. Uh, humans are exposed to PAS in a multitude of ways. So, the graphic on the left shows just that the multiple pathways how we are exposed to PAS. The two pie charts on the right uh are helpful to uh to study though because you see and I the text might be a little small but the largest part of the pie chart for both POA and POS which coincidentally are are the two that are still uh being regulated with a maximum contaminant level by the EPA. Uh the most prominent exposure route is through food. Uh and then in second place for both of those is water and then dust is in the green color. So 9% of our exposure is through dust. We can go to the next slide. So this there's a lot of content on this slide but what what I want you to take away is one again drinking water utilities are not producing these PAS chemicals. uh at the top and the left of the slide are various uh processes that that produce the PAS chemicals. What happens is uh they make their way into uh our waterways. Uh multiple ways they can make our their way into our waterways, but one of those is through storm sewer, sanitary sewer, and if they do that, then they make their way through into a wastewater treatment facility. And today's wastewater treatment facility is again conventional treatment. They don't have the technology to remove the PAS from the water. So the treated waste water from a wastewater treatment facility then goes out to a river or receiving water body. Any drinking water utilities that are downstream of that effluent of that

discharge into the river then um their supply has PAS chemicals in it. And if that water treatment plant isn't equipped with PAS treatment technology, then it just the PAS chemicals just make their way right through the the treatment plant and to the end user. You see the home in the kind of the middle top left of the slide. We can go next slide, please. All right. So, any questions on what forever chemicals are before we move on? I have a question on a particular chem. Is fluoride a one of those types of chemicals? Fluoride is not but florinated florinated compounds are fluoride itself is not.

Okay. So we can go to the next slide. So what is the EPA requiring utilities like Georgetown Municipal to do? Uh in May of 2024 the EPA finalized a national drinking water standard. And that national drinking water standard resulted in the table that you see to the top right. Uh there were five different PAS chemicals that were identified and they were assigned an MCL. MCL is basically the concentration that you have to stay below. So it's called a maximum contaminant level. Uh if you have a contaminant that is regulated by the EPA, you cannot have that contaminant at a level higher than that concentration. So you see for the top two, uh the MCL was four parts per trillion. So this isn't milligrams per liter, it isn't micrograms per liter, it's nanograms per liter, four nanogs per liter, a very very small uh concentration. And then you can see the MCL for three additional PAS compounds. And the last row in the table is a hazard index where it measures uh mixtures of different portions of those five different PAS and you have to stay in a unitless index less than 1.0. The bottom of this slide shows a timeline. Uh, and the important part here, if we go to the next slide. So the second bullet, I kind of skipped over the second bullet, but American Waterwork Association and American Chemical Society, uh, they challenged the EPA with their rulemaking approach, and it was mostly, uh, around the hazard index calculation, how that was calculated, because you weren't regul regulating a single contaminant, but it was a, uh, kind of an obtuse mixture of contaminants. So they brought lawsuits uh against the EPA and as a result of that in May of 2025 the EPA announced that they intend to make some

modifications to uh the regulation. So you see the orange marks out on the uh table there. The MCL of four parts per trillion is still going to be in effect for POA and POS PFOA and PFOS. Uh, another change that happened or that is anticipated to happen with this with these modifications to the rule is that the implementation deadline which is in that maroon red star there kind of to the center right of the table uh was April 26th of 2029. If these modifications actually go through, the deadline will be extended two years to April 26, 2031. and we can go to the next slide. So, this isn't an issue that is specific to Georgetown municipal. It isn't an issue that's specific to Kentucky or even the Midwest region. Uh, it is it is all throughout the United States. And this what this slide shows is um well, I'll back up and talk about UCMR. So, according to the EPA, if a contaminant is not yet regulated by the EPA, but it is of growing concern, then utilities must monitor it under what's called the UCMR. And it's aptly named the unregulated contaminant monitoring rule. And this is the fifth version of the unregulated contaminant monitoring rule. It required utilities across the United States to monitor for POA and POS um collect samples and then learn what the concentrations were. Uh so we can go to the next slide. So that just shows a picture of the entire US. This shows closer in our region. So Tennessee, Kentucky, Indiana, and Ohio. And then we'll go one more slide. This is Kentucky itself. So, if you can see it at the bottom right, there's a

little uh there's a little value that says 37. It says above threshold. So, there were 37 samples sample locations in the state of Kentucky uh where PAS concentrations of POA and POS were in excess of that four parts per trillion. So, one more slide. So specifically for Georgetown, Georgetown conducted the UCMR5 sampling in 2023. And one more click, one more slide, please. Yeah, there we go. So the orange uh box there shows the two PAS uh species that are still going to be regulated with an MCL uh by EPA. And you can see that the sample results February, May, October, and November in 2023. Uh particularly for PAS, the running annual average does exceed that four parts per trillion. So that's why we're here today. Uh talking about the need for uh PAS treatment at the Georgetown Municipal Water Treatment Plant.

We can go to the next slide. So PO is below. Oh yeah. Can we go back one slide? So you picked up on that. That's that yeah percepted there. So you do see that the November sampling for POA was above the four parts per trillion. But the other three the three earlier sampling periods in February, May and October for POA showed either zero or below the practical quantitation limit. Okay. Uh, and in EPA's eyes, if it's below the practical quantitation limit, then it counts as a zero. So, you average those three zeros with the 9.3 and your running annual average is actually below the four.

You may want to put the zeros or non-detect in there.

Okay. So, we can go to the next slide. Um, specifically the compliance strategy for Georgetown municipal and next slide. So in December of last year, Georgetown Municipal issued a request for qualifications. Uh Hazen and Sawyer responded to that request for qualifications in January. Uh and we were selected for the PAS treatment assessment and analysis. So next slide. It just shows an organizational chart of the project team that we have uh to deliver the project. Uh not all here tonight, of course. Uh but the the little colored dots next to the name show, you know, what office uh each of our our staff uh home office each of our staff is from. And the key next to select team members shows on the next slide um the key personnel for the project. So again, Troy D. Roa will be the project manager. Uh Kurt Zinder out of our Lexington office will be the project director. And just a point of clarification, project manager versus project director. I described what my role would be before, but as project director, Kurt's major role is to to ensure that we're applying the appropriate staff resources to the project. Uh we'll have two technical adviserss. The first one is Eric Rosenfeld. He's out of our Richmond, Virginia office, and he is Hazen's corporate, so companywide drinking water practice lead. Uh Connor Murray out of our Denver, Colorado office. He'll also serve as a technical adviser and he is our corporate lead specifically for PAS treatment. And last but not least, Lindseay Hassanower out of our Cincinnati, Ohio office. So once we as part of the project, we will evaluate various treatment technologies. Then we'll select the most practical one and complete a con conceptual design for that. And Lindsay Hassanhower will lead

the conceptual design portion. So next slide. Any questions before we move forward? Okay. So, how are we going to do it? So, this slide shows the five-step approach that we're proposing to complete the project. Uh, and as I walk through it, I'll I'll say next slide. There'll be some more bullets that'll show up underneath one. So, you can go ahead and do next slide. So, the first step is to identify the applicable treatment methods. Um while they are difficult to remove and separate from the raw water flow, there are a variety of methods that you can use for PAS treatment. Uh not all of them are applicable for Georgetown municipal. They're sight specific and there's a lot of characteristics that go into that determination. Uh but we do plan on looking at the ones that are in bullet points below uh step one there. So fixed bed absorbance, powdered absorbance, high-pressure membranes, and filter absorbers. We're going to look at all those different technologies. Just a quick comparison uh for general understanding. Fixed bed absorbants are a vessel that contains a volume of a media like a a carbon media or a resin. Uh it stays stationary in that vessel. Water is pumped up and it it is allowed to pass through that media and then while it passes through that media, the media is absorbing the PAS compounds to it. uh and then clean water is coming out or PAST treated water is coming out the other end of the fixed bed. Conversely, powdered absorbance such as powder activated carbon uh is mixed into a slurry mixture and injected into the water similar to other chemical feeds uh that are used for conventional treatment. high-pressure membranes. Think of simply a a filter that is small enough to allow clean water to pass through but not allow the PAS compounds

to pass through. And filter absorbers. Uh this is we want to investigate the possibility of exchanging out you know replacing the existing filter media in the water treatment plants conventional filters with the GAC uh with the GAC media to see how well that would treat for PAS. There are some geometric and existing infrastructure limitations to that but we do want to look at it as an option. Uh so next slide. So, how are we going to evaluate the treatment effectiveness? Again, I said there's a variety of technologies that we can use. Not all of them are going to be the best applicable for Georgetown municipal. So, we're going to do absorbent modeling and jar testing uh for these various treatment technologies. And next slide. So, the residuals management. This is an important consideration because no matter what treatment technology is selected, there are going to be um some wastes some waist stream that has to be managed. Based on whether you go with something like a fixed bed or a powdered absorbent, the most substantial contribution to that waist stream is going to be different in nature. But no matter what, there will be some uh waist stream and some residuals that have to be managed after the treatment process. uh hazardous implications there. There are some potential hazardous implications with the waist streams that would have to be um considered. And then going along with that, if there are hazardous implications with the waist stream, you could assume that the disposal cost is going to be more expensive for those options. Uh moving into cost, next slide. So we want to look at both capital costs and operations and maintenance costs. So capital cost being the upfront capital that you have to put forth to build the infrastructure on the plant site and then on andm cost being for the fixed

bed absorbance changing out that media. So eventually all the sites that absorption sites that are able to capture the PAS compounds eventually they'll be exhausted. They'll be used up. There'll be no more available sites for PAS compounds to absorb to in the media. And when that happens the media has to be changed out. Uh depending on what fixed bed media you use, you could potentially have the manufacturer of the media come out and change out your media for you, bring it, reactivate it, and then bring it back to your site. So, you're a little bit more sustainable using your same media. Uh that's applicable for granular activated carbon. What you see is GAC there. Uh ion exchange is another absorbent that is available for fixed bed treatment. Uh, and the technology is almost there for regenerating ion exchange resin, but it's not quite there yet. So, with ion exchange, you're basically disposing of that media and getting new each time. And then the last one, uh, next slide. Finally, once we eval fully evaluate all these technologies and find out find out which one is the most applicable for Georgetown municipal, um, we'll decide on the treatment and compliance strategy uh, to move forward with the conceptual design. So next slide. Oh, you have question on that slide.

You're right. So can we move back? Yeah. So basically all this is being done on Royal Spring Supply water for Georgetown. Recognizing that Georgetown has other supplies, treated water supply that come in,

do we know uh what the other suppliers water supplies are doing? Are they going through the same process we are first of all? And then second, is there going to be any evaluation of the bl potential blending of two different treatment technologies into distribution system and any impacts on that?

Yes. Yeah. So the good news is uh two two-part answer here. No utility is going to skirt the rules from the EPA. Every utility that shows that they have levels of PAS above that four parts per trillion in their source water are going to be required to comply and and employ some treatment technology to get that level down below the four parts per trillion. Um the second second part of the answer, the good news is that the two other wholesale providers to Georgetown Municipal, so Kentucky American and Frankfurt Plant Board, um neither one of those showed up uh when when we looked at the UCMR 5 data as showing hits above that four parts per trillion. So, so no, they're not going through the same process that you guys are right now because they don't have a level of PAS in their raw water that exceeds that four parts per trillion. But if future monitoring does show that those levels rise above four parts per trillion, then they will be required to,

right? And then on the blending part, um, with with this particular treatment technology with with PASH removal, there's less risk of characteristics of of blending actually affecting your your distribution system, water quality, and that is because there's not a residual that's being added to the water. Everything that is used to treat the water is taken back out at the plant site.

Thank you. Have a question. Um, so is this totally unfunded mandate to I mean or just everyone every water treatment plant that's over that limit has to find their own way to pay for it or is the government helping some?

Yes and no. So uh there there's some positive news on this in that PAS treatment is eligible for emerging contaminant grants and every year emerging emerging contaminant grants uh awards uh money to all all 50 states and and territories. In fiscal year 2025, uh, a little over $945 million is awarded overall in emerging contaminant grants. Um, sounds like a big ticket item, but when you look at all the utilities around the US, it's really a drop in the bucket. Of that 945 million, $10 million is awarded to the state of Kentucky. So, um, I would encourage all Kentucky utilities who are going through this, which there are 25 different utilities for their those 37 detections. There's 25 different utilities, uh, definitely, you know, apply for grant funding. And I believe Georgetown Municipal already has and is in the process of continuing to apply for that grant funding. Um, second question. Are there, you know, it's interesting to me that we're above the level, but the two bigger utilities that feed us are not. Do we know why we're higher?

Well, so it it all depends on the source. So you your source is Royal Springs, so like a groundwater source. Yeah. And it's difficult for for me to to pinpoint the contributor to that PAS. I I know that there are some there are some uh there's some funding coming from a couple of manufacturers that have that have admitted they contribute to the problem for Georgetown. Uh but Kentucky American and Frankfurt Plant Board, their source water is different pools on the Kentucky River

and there just hadn't been the PAS hits on that Kentucky River. So if we can identify the manufacturers that are contributing, can they do something before we have to do something so that we can get our levels so that we don't have to pay for this mediation? If the manufacturers can do it at their costs, it might help us. They certainly should and could or should. They they certainly should.

Okay. Um I I wouldn't say that they would be held responsible before drinking water utilities. Um another one of the challenges is that there's a limited amount remember there are thousands of of PAS compounds out there. Uh just two of them right now are regulated. So unfortunately some manufacturers once one of them becomes regulated they change their formulation a little bit and have produce the same consumer products with a different PAS compound that is not yet regulated. And so do they know that they're contributing? Have they been notified? Absolutely. Okay.

Okay. Thank you. Maybe we go to the next slide. Do something along those lines. It is unfortunate. Yeah, it is unfortunate because no no no drink and water utilities are are contributing to this problem, but you are responsible for for uh putting the bill on the downstream end unfortunately. Yeah.

Uh so from a high level view there's a couple different general methods of rem removing PAS from water. I talked about absorption at length already. The GAC and ion exchange as a fixed bed example and high-pressure membranes or reverse osmosis is the other uh highle uh approach. There's a lot of detail that's not on this slide, but you can see a couple of the advantages and disadvantages of each of those. Um just note that these are both PAS separation techniques. So you're removing you're separating the PAS from the water that goes into your distribution system. you're not technically destroying the PAS. So you those are those residual waist streams that we were talking about earlier. Uh there are some PAS destruction techniques that are in research right now. Uh but they're the the out to the side says might not be ready for prime time. They're just not cost effective to stand up at an operating water treatment plant at this time. So next slide. And what we want to get at, you can click one more time. What we want to get at for Georgetown Municipal is a matrix similar to this that compares all of the technologies that we're evaluating on the lefth hand side among various criteria on the top uh to get a utility specific uh matrix where you end up with the most practical solution, most practical treatment technology kind of rises to the top. Um, in the orange rectangle to the left, again, we're going to look at granular activated carbon ion exchange. Novel absorbance is another one that we want to look at. Uh, novel absorbance is similar to the the other two, fixed bed absorbance. They're just called novel absorbance because various manufacturers are producing absorbants that they think are effective at removing PAS. haven't

been tested widespread yet, but they want to compete with granular activating carbon and ion exchange uh and could potentially uh save some cost. So, um we we we do want to look at one or two novel absorbants as well as powder activated carbon and high pressure membranes. I won't go through everything on this slide. That would be super boring. Uh but one thing to show is the second column from the left. Uh you'll note that granular activated carbon ion exchange and high-pressure membranes are listed on the EPA's best available technology uh for PAST treatment. Um if you if you're wondering why we're looking at powder activated carbon even though it's not on EPA's best available technology, uh that would be a valid question. Um it is a valid treatment technology. uh and sometimes it's more applicable for a drink and water utility particularly because you see the capital cost on and m cost and footprint uh are advantageous. So low capital costs, low on andm costs and a smaller footprint generally than the fixed bed absorbance uh that you see in the EPA's best available technology. And that in no way does a technology not being listed on the EPA's best available technology exclude it from from being implemented. There are several utilities uh in Kentucky and nationwide that are using powder activated carbon successfully for their PAS treatment. Any questions on this before we move to the next? Okay, next slide. So, how do we evaluate the treatment effectiveness? The a triedand-rue method is to do a full scale pilot where you set up 4-in diameter PVC columns that are as tall as they need to be, sometimes 9 10 feet tall. uh filling,

this is for fixed bed absorbance, uh filling those columns up with the absorbance that you're going to test and then running your plant water through them and measuring the time it takes to achieve something called breakthrough. Uh breakthrough is is when PAS compounds no longer have any more absorption sites to attach to in that media and then they pass through uh with with the water exiting the media. So really treatment effectiveness is how long can we go until we reach breakthrough or how much water can we pass through this media until we see breakthrough. Um full scale pilot is great at determining the effectiveness of various media. The only drawback is that it takes a very long time to reach that breakthrough period. So in terms of 12 months or even longer sometimes to reach breakthrough. uh and that that's great. However, sometimes utilities don't have that long to wait until they reach breakthrough. So, uh solution is the photo on the left. It's called a rapid smallcale column test. Same concept as a full scale pilot, but you're looking at a test tube size of your media as opposed to a 4-in diameter 10-ft tall column of your media. So, you reach breakthrough a lot faster. you're able to pass through the relative volume of water through that media in a lot quicker period. So the results that you would expect 12 months or longer to see in a full scale pilot, you'll be able to reach within 3 to four weeks with a rapid smallcale column test. So that's the test that we do for fixed bed absorbance for pack. Again, this is the the technology that is injected to the flow stream. Uh the apparatus on the right is a is a jar testing uh apparatus and this is used for for pack testing.

So we can we can test multiple pack powder activated carbon products and various dosage rates. So what is the best pack product for treating the PAS for Georgetown municipal water and what dosage is the best at at removing the PAS. So next slide. I won't spend too much time on the residuals management. I think we talked about it earlier, but uh we click one more for the next slide. Again, based on the technology that you select, uh the the most substantial amount of residuals is different. For a fixed bed, most of the residuals you're dealing with is flushing volume, flushing water. So, you do have to flush a certain certain quantity, certain volume of water through a GAC media, for example, before you're able to send that water to your distribution system. Uh, think of it if you if any of you have a refrigerator filter at home, when you whenever you change that filter out, it says go ahead and run your water for four gallons before you drink the water. Similar to that for uh for GAC. Uh, that's initially right when you get your GAC. And then um regularly you'll do a little bit of a back wash as well. And that back wash is is wasted as well. Uh for powder activated carbon unlike the fixed bed where you have a vessel where your media is contained in a stationary location that powder activated carbon that is injected into the flow stream. Well, whenever the velocity slows down and it is given the opportunity to settle out, it's going to settle out. Uh, and the reason we brought this up here is that, uh, during a site visit and in some discussions with Georgetown staff, uh, we learned that the existing residuals removal system may require some improvements, particularly if we went with something like a a powder activated carbon.

Any questions on this before we move ahead? So on your uh backwash activities, so is that fall under the potential hazardous materials or can that just go to wastewater? The potential hazardous material materials that we were referring to earlier uh are specific to the powder activated carbon. So um

lots of utilities eventually will landfill their residuals. Uh and if those are non-hazardous res residuals, it's okay to landfill them. Uh there the Cir uh uh regulation and Rick regulation recently announced that they intend to potentially consider PAS laden residuals as hazardous constituents. And if that is successful, then there is a chance that if your residuals have a certain concentration, if they exceed a threshold, then they'll be classified as hazardous materials. So the disposal costs will be a lot more expensive than your general landfilling. The drinking water utilities in Kentucky do have the opportunity to use a special waste permit. Uh and it is almost specific to drink and water utilities where you have a large volume waste low contaminant level. Uh you're able to apply for a special waste landfill permit. Uh, Louisville Water actually was successful at doing that and classifying their because they use powder activated carbon for prest treatment. Um, they were able to use a special waste permit and consider it beneficial reuse. So, it's it's a potential risk. It also can turn into a potential benefit. Thank you.

All right, we'll go to the next slide. So, this is just a figure that we included in our our statement of qualifications. Um it talks about three options that we really wanted to hit uh hit in in more detail. Option one was the potential powder activated carbon. Option two was the fixed bed absorbent. Again either granular activated carbon or ion exchange and option three was retrofitting the existing filters into a filter absorber. Um one point I wanted to clarify in this graphic. If you look over on option one, which is kind of to the top right, the major capital investment for powder activated carbon is a storage silo. So you have to continuously deliver the powder activated carbon to the site and store it in a silo while it is used. Uh and you you want to have 14 to 21 days of storage on site so you ensure that you don't run out uh and you have adequate supply. Um, we do not foresee the need to have two silos even though you see two silos on this figure. This is just two potential options based on available space. We have learned since with some discussions from some discussions with Georgetown Municipal that the site that is close shown closer to the park there uh is not preferable. So the one we're leaning to is the one that's closer to the road. So, kind of to the bottom right in the green space, uh, up on the hill, closer to the plant access road, uh, would likely be the proposed location for a pack silo. Any questions on that slide? Okay, I think we're almost done. One more slide. Schedule. Okay, so on schedule, uh, the the gist of this slide, I know there's a lot of line items on there. Just wanted to point out

that our current assignment is to run through the feasibility analysis and conceptual design report and we're planning on having that done in October. October 27th I think is the date that we have on there. October of this year. Uh and we're not going to present obviously not going to present to the board on October 27th just at the next available board meeting after October 27th. We do have three workshops um with Georgetown Municipal throughout the process. So a treatment technology workshop in July, a conceptual design workshop in August, and then a cost schedule and risk workshop uh in September on the way to that conceptual design report. The last slide that I have is an overall implementation schedule. So one more. Yeah, thank you. Um again the current EPA deadline to have a system up and running uh is April 26, 2029. We do think we anticipate the schedule to be extended to 2031 like we talked about way earlier in the presentation. Uh but this is just I think at this point it's responsible to work with the deadline that we have that we know uh is true until that extension happens. So, if we completed the feasibility and conceptual design report in October of this year, we just wanted to look ahead and see how are we in terms of meeting that that 2029 deadline. If you add an 11-month design period to that and a 15-month construction period, you're you're bumping right up against the the April of 2029. So, you're not behind the eightball for sure. Uh you're you're right on schedule to move through the conceptual design, then the design and construction for this. Any questions?

Question. Do you have an estimated guesstimated cost of what all this this is going to cost? I think it's too early at this point to know. Uh there there are vast differences between powder activated carbon and granular activated carbon, the fixed bed versus something that's injected to the flow stream. um we will we will have a much better sense in October when we when we pick the the conceptual design or when we pick the treatment technology and complete the conceptual design. Uh I' I'd be afraid to give you a number at this point.

Okay. The reason I asked is because in the past we've been surprised by the water company as with cost of things and that was actually I guess maybe Jeff could answer this. Is this potential what's coming to us? Is that part of the bond money? Did we anticipate this with the bond money that we approved? Jeff, you want to come up, please?

Yes, a portion of the bond proceeds uh would go toward this effort. Uh but we don't have, as Trey has said, we don't have any cost estimates, so we don't know if that's adequate or not. We also got um uh money from the Senate uh last year that was $2 million. Um, we actually you go, sorry to interrupt you. If you click two slides ahead, I think there's a breakdown on some of

Oh, there we go. Yeah, this is very helpful. Uh, we the class action settlements that Trey alluded to, we got u we we uh joined two class action lawsuits with 3M and Dupant. Uh we've collected just over $900,000. There will be additional payments on that lawsuit. Uh on both of those lawsuits, we think we've gotten the bulk of the money. The rest of the collections on those will be relatively minor as compared to 900,000. And then we received grant funding of a little over two million. So we've got roughly three million here and we've got a couple of million dollars in the bond proceeds as well. So we have about $5 million and we're hoping that that will be adequate to to make uh any kind of um modifications we need to make based on what Trey and Hazen find out. So is there no vehicle to try to get these two manufacturers to do to put pressure on them to get these levels down so that we don't have to go through this huge I mean seems to me that uh there should be some responsibility. I don't disagree with you.

Do what? I I do not disagree with you. I I can't speak to um I'm not exactly sure how the class actions work in and maybe we need to have some conversation legally about what what is required federally and you know how these things work. But it seems to me like if we just have two manufacturers that are causing this problem for the the city water company and they might be able to take some of the mitigation efforts, then maybe by 2029 we don't have to incur these huge costs.

I imagine it's I imagine it's probably like Trey described. Um, of course I'm speaking about a class action settlement that I've not read, but I imagine it's it's a situation where they've agreed uh to pay some damages of a certain amount and they've slightly changed their process to fall within uh a different type of chemical that's not being monitored as Trey was talking about. I I would imagine that that's I mean we have some time to maybe try to get into some discussions. I would think I could certainly um pursue that through uh our legal see where we got Jeff um 3M that's located in what Cynthiana

I believe so so where's the Dupant plant located at uh I I'm not sure there's one near here um okay u I I I'm not sure there has to be one located in the community that's that receives some of the funding it's considered a downstream We're just in Yeah, we're just in that class action with them. Okay. And mayor. Yes. Go ahead.

Just playing devil's advocate here. Uh the stream that runs into Royal Springs goes right up through the Barton Brothers Farm up through Kentucky Horse Park up through uh Cold Stream Farm into downtown Lexington. So to say in pinpoint that, oh, it's this this company that's doing it, you got to remember you've got a railroad line that at least 20ome trains a day that roll through here, the interstate that rolls through here, I 64 and I75, you know, all the the the vehicles going up and down the road that, you know, that water leaks into and goes into that stream that feels right into u Royal Springs. So, you know, just and I'm just playing devil's advocate here. I'm not saying that, you know, that we shouldn't look at it all, but you know, there's there's a whole lot more at play and you back me up if I'm wrong. If I'm wrong, tell me so. But, you know, there's a whole lot more that's at play there that's, you know, looking into our water system. I I think maybe um they're saying that those are the two companies that we know about,

but that there's a whole lot more that contribute. Well, sure. Yeah. Like you saw on that earlier slide, you know, everything from Big Mac, but it's just interesting that the that the feeders to us don't have these problems and we've identified two manufacturers that are significantly affecting our water supply. Th this whole thing is much more complicated than than than that because it's you're talking Kentucky River versus underground streams

and and basically this is a ubiquitous material that have been around for a long long long time. uh and there's lots of changes that have historically gone on and continue to go on to address this, but this is kind of the aftermath and with increasing technology and better testing and things like that, that's why EPA is what do does what they do is to continue to protect. So, all right. Thank you. Okay, you that it Thank you.

All right. Next, let's see. I guess um we have to do a vote on this here. I haven't I need a motion for the for item A. Uh hasn't and saw for two 231,000. Is that right? Okay. $231,000. I need a motion. Motion. A motion made by Mr. Minky. Second by Miss Sams. Do I have any questions and or comments? All those in favor of the motion signify by saying I. I. Those opposed say nay. All right. Let's go to item B, customer usage uh update.

Sure. So, this is the first time we'll have the full version of the report that we've been working on. If you want to go to the next slide. Um, so for February, we did 91 total leak checks. Um, 55 of those no leak were detected. 36 of those did detect a leak. Just a reminder from last time, when we say we detected a leak, it's a continuous flow at the meter. So, there are intermittent conditional leaks that do not always show up um when we do our leak checks. So, 52 of those were initiated by customers calling in and requesting a leak check. 39 of those we initiated by reviewing the meters um and the usage. So total 15,44 water customers for the month of February, which would be 0.59% um of our customers requested or received a leak check. The next slide. So this is leak adjustment outcomes. This um is essentially how many leak adjustment or courtesy adjustments we received in the month of February. Um, I wish it was as clean as this is how many leak checks and out of those this is how many adjustments we got, but it's not necessarily that crystal clear. So, if you had a leak in January and you were trying to figure out how to fix it or or that took a long time, you would then submit your things in February and that would be a February leak adjustment or courtesy adjustment. Um, so yeah, so month of February, we had 47 total. We um wrote down how many came from each category of leaks. So you'll see number one, especially in the winter, 19 hidden and underground leaks. Um then we have two for crawl space, two behind a wall, two equipment malfunctions, two for the water heater, seven toilet leaks, um seven automatic waterers or outside hose spigots, three indoor faucets dripping or left on, one pool adjustment, and then we had one unknown residential

customer and one unknown commercial customer. So just to clarify, leak adjustments, we have a specific policy that we give leak adjustments within. There are also water waste conditions that fall outside of our leak adjustment policy. So for those, we offer courtesy adjustments. So they can essentially kind of the same format as a leak adjustment, but it's a courtesy. So they're essentially saying this is outside of the policy, but we're asking for some help on the bill. They can get two of those within a five-year period, and that's consistent across the board. So we're going to track both of these leak adjustment and courtesy adjustments for you as time goes on. Do we have any questions about the specific?

So whenever you're doing an adjustment, so have you confirmed and closed the and identified the problem, the actual problem and confirm that it has been resolved. Um they have to confirm that their usage has gone back down to their normal average average usage. Sometimes in some cases like this unknown residential customer, their usage did come back down and they weren't able to identify the cause. And I think a key thing to remember is that we are licensed to work up to the meter. Anything past the meter has to be a licensed plumber. So we can't go into their homes and help them identify the cause of the leak.

So you're saying that it's a common practice to do an adjustment. It's not Yes. The reason that you do it is because they've shown that they're trying to take care of the problem or they have taken care of the problem. Correct. That the reason you give an adjustment is to help the customer. Correct. Okay. You've got 47 total that the leak adjustments came out. How many did you get that no leaks were found out of those adjustments? That's the unknown. No, no, no.

People that called in and said, "Hey, I've got a problem." And there was no leaks. How many of those that was found, but yet they still had a spike water? Um, it's kind of difficult. So, when customers call in, like we have this, if you go back one slide, we have the initiation. So, like 14 of the customers that called in had a leak, 38 did not. But sometimes we have customers who hear like water running through their walls or something similar who don't actually have a spike in their usage who did request a leak check. So not all of the leak checks are really high usage customers. Does that make sense?

From what we're hearing, there's a lot of people that have contacted us about spikes in their water bills.

How many of those nothing was found? So the 91 we don't have all of the outcomes for yet. Um the reason that we can't directly check just out of these leak checks is because a lot of customers we don't hear back from. So they'll get a leak check and say it's negative and we'll try and reach out. Our customer service team does try and follow up and they won't get a response. So the only thing that we have to be able to go off of at least our perception is the leak adjustment outcomes. And like I said, just for the ones that we received in February, only one of those was an unknown spike who has gone back down who is a residential customer.

Did any of those result in meter replacements? Uh I don't believe well one of them the unknown residential customer I know that we did replace the meter. And when you take when you replace a meter what do you do with it? Do you send it for test or I mean is it is it evaluated to see if there's a potential issue with it?

It can be. So it can be third party tested. I don't know that they send them every time but if it's requested um kind of the policy is is that we can send it for third party testing. There is a fee. If it comes back that the meter is malfunctioning then we credit that fee back to the customer's account. Um, I will say that I hesitate to emphasize that to a lot of customers because most of the time it is not the meter. Meters are very simple mechanical devices. So most of the time we've sent meters to be tested. Um, they're very very accurate and a lot of the times they're actually underregistering the usage. So, we can pull out old meters, but we can put in a brand new meter and sometimes the usage does go up because it's actually registering more of the water that's flowing through the meter.

U maybe getting ahead of your presentation, but of the when you replace a meter, is it possible and I don't know if you know if you can answer this or anyone else. When you replace a meter, wouldn't it be beneficial to send that meter off to be tested? And would it be possible once you replace that meter, go out and check it, do readings on it, you know, say once a week and and just see what it's doing. Yeah, I can let the team know. Um, I don't know that that's something that we do every single time. I'm just throwing that out, you know, to try to try to help, you know, the the customers and understand what what's going on.

Yeah. Yeah. I think right now they're trying to tow the line in in the cost, right, of doing that versus But I mean, if you have somebody that that's, you know, brings in a, you know, 2400 gallons one month and 10,000 the next month, you would want to, you know, understand that cause and and and try to troubleshoot that and get to the bottom of it. So, okay. Thank you. And we've had several that several that have con that I have been in contact, Miss Barber's one of them, that they have a normal water bill, have a huge spike, the next month it goes back down to normal. Mhm.

And it's it's not the same place twice. So, have we have we checked the computer in the vehicle that's doing the reading? Have we, you know, the not a problem with the meter, not a problem with the transmitter, but the receiving vehicle, is there an issue? Could there potentially be an issue with that or have we checked that out?

We have checked that. Um, when I first started looking into this, I sat down with our IT manager and he kind of explained the process. The computer is kept up to date. The other thing to keep in mind is that our meters run very much like an odometer. And so if your meter starts at 70,000 gallons in a month and then you use 5,000 gallons, the meter will read 75,000 gallons. So if you had a meter error and it it way overregistered, the next month it would look like your usage has gone backwards because it has to fall in line or it would have to have that same error over and over and over and over to be mathematically logical. Does that make sense?

Makes sense, but it's still You still have a lot of customers out here that are scratching their head. I've got a normal deal. I've got a spike. I've got a normal deal. Right. No leaks. And go ahead.

I was just going to say in speaking with a lot of our customer service reps, trying to also wrap my head around what's going on. They gave me some examples of things that they had seen in the past that were um originally unknown and like water softener stuck in a cycle, a pool autofill valve stuck, flapper temporary stuck open, which I know we know about the toilets. Um unauthorized use by a third party like a landscaper filling up tanks on their truck, irrigation system malfunctions. So there are situations and conditions that can spike a bill and then have it come back down to normal without an explanation. Thank you. Mhm. Yeah. Um, Mr. Chris. Oh, yeah. Then I'll come to you.

Sure. Um, is there a specific set of criteria that the water company looks at when you get a billing spike or is there a checklist of a few things that if a leak was not detected where you make the decision if you're going to do a credit back to the customer that month? And and if so, um say for instance, of the 38 customers that uh are in that one graphic, approximately how many have been um given a credit back for the unexplained uh billing spike for their for that month that they called about.

I can't say out of the 39 because like I said, we don't always hear back from a lot of them. Um, we could maybe try and track it for next month because usually for these February ones, that's when we'll receive their adjustment request in March. Does that make sense? Oh, yeah. Um, I will say like if as long as they're following the steps, so they've identified either there's a leak or not a leak, then as long as we go back and see their usage has come back to normal, typically they do fall within a courtesy adjustment and and they receive that. None of the ones that requested an adjustment for the month of February got denied an adjustment leak or a courtesy adjustment.

Okay, great. And couple other quick questions. Are you seeing any of these uh unusual spikes in any particular parts of the county or city? Uh or is it just spread out all over? You know, just wondering if any part of our infrastructure is maybe a little bit older, has some meter issues more than the other.

Not that I'm currently aware of. Um, but from our end, we only like in February, we only have one unknown spike tip, like formally classified as unknown because we haven't heard back from a lot of the other people that we did the leak checks for. So, we have one data point for the month of February to go off of. Um, so that's why we do try and encourage all of our customers if they have any concerns in their usage, they need to call our customer service team so we can get that into our data spreadsheet and continue tracking it because like I said from our end, right now we only have one unknown spike for last month.

Okay, great. And one last question for now. We've heard some citizens talk about and even maybe we've heard us talk a little bit about potentially doing a third party audit to look at everything. Do you think uh that that would uh would you welcome that?

Yeah, definitely. I've talked to a few members of the team and it's something that we're totally and completely open for. Um we want to do whatever we can to enhance the transparency of the water company and if that's something that we've identified as a need um we're welcome. They're welcome. And all of you too, I know that you receive bills. Um, if you ever want to come down to the water company to review the specific bills, it's difficult here because I can't come bring bills to the podium and and go through them with you. Um, but if you have concerns from your constituents, you're welcome to come down to the office. We've done it before um with some council members.

All right. Okay. I think S question. I might have missed it, but what is the cost for the customer to get the meter checked? What is that cost? I think it's $100. Do you know, Jeff? I believe it's $100. I can check and get back to you for sure, though. Thank you, please. Okay, Mr. Mickey.

Yeah. So, a you know, there's lots of potential reasons that are out there and you've looked at a lot of things, but I I guess I go back to have you looked at or what processes have you looked at in breaking down the process from start to finish in being able to identify or confirm that all the processes are working. So, for instance, back to one of the things Todd was talking about, you've got a meter that is like an odometer, like you said,

and then you've got a digital component that the billing is done off of. Have we confirmed the digital against the meter to make sure that they're tracking and those kinds of things? So the the granularity of the accuracy of the digital activity versus the mechanical which is the actual source of the data to which to do the billing. So again going back and digging deep into each of the process steps to understand is there an issue or not.

I think that's the thing that we need to be hearing about. Sure. Uh in addition to all the potentials that are out there of of leaks because there's a lot of them, right?

Okay. Yeah. Oh, one other thing. I I've heard some confusion from home homeowners wondering uh say for example whenever a leak is confirmed with uh some their their responsibilities with the water sewer pipe in their own yards. Would you be able to clarify where the city's responsibility ends with regard to piping and where the homeowners uh begins? Say for instance, in these instances where maybe tree roots have damaged a water pipe in a yard, some homeowners are have reached out thinking that that's a city or a water company issue. Would you be able to explain that better?

Yeah. So, the water company is responsible for anything up to including the meter. Anything past the meter is the homeowner's responsibility.

Yeah. And then one other final question then that's it. Um so uh what steps do you feel would be uh a good improvement to be able to improve communication and transparency with the uh customers who have said that they've got issues with the communication and transparency. Have you guys already taken some pretty big steps that way? Are you working on some additional measures for that? Yeah, a big thing that we identified when I was first hired was the website. I think we're working with a website now that's over at least 20 years old. Um, so the web the new website is finished. It launches April 1st. That's kind of the sweet spot that we identified in the billing cycle for our customer service team to flip over. Um, with that, we'll have a new secure form provider and be able to accept a lot of things online. So kind of our overall goal is to keep the benefits of your local small town utility like having our local customer service office where you can walk in and get help but also giving the services that our competitor bigger water utilities um do provide. So with the website also launches a blog um a strategic communications calendar that integrates social media and things like that. And I have been tracking since I've been here a lot of um potential topics that we could really educate the customers on. And even things like this, being able to have a website page that very clearly talks about the types of leaks that you can have, what the process is going to look like, what we're doing out in the community, and things I think are all very important.

Great. Okay. Yeah. Some customers may not be big fans of you launching that on April Fool's Day. If you can move it out day. Yes. I have gotten that feedback many times, but that's they say that's the best time and I don't want to impede on their work. So, that's what we're doing. All right.

And does the website tell the customers step by step what to do if they feel like they have a a problem that needs to be looked at, like come in, call us, fill out an affidavit, step one, two, three, four. Yeah. because I think that we hear from a lot of people that perhaps are not necessarily following through with the process that you all need in order to either figure it out or to move forward with some kind of remediation. So is that on the website clearly on the new website? It is. Yes.

Okay. So, I think that's an important thing for us to get out to the public um and to encourage them to follow through with those steps, right? Um because if they don't, we it can't be helped. Uh ultimately, yeah, we would really like the customers from leak check initiation all the way through to keep us updated with what's going on. I do think a lot of times customers find their problem and the problem is resolved for them and so we don't always hear back from them. Right. Yeah.

Mayor, um I was going to bring it up in when we got over to old business, but I'll bring it up now. Uh Facebook the water the water complaint that's on Facebook. So they were on there and I just happened to scroll through it and read through it and they were talking about didn't feel like the city council was getting answers for them that they weren't getting answers and those type frustration. bottom line, frustration. So, I just put a comment on there if anybody had a water bill, they wanted to send it to me, send it to, you know, official email for the city. And I actually did get 27 uh emails with their water bills here. What I would like to see done with these is the water company actually take these the board probably maybe it needs to go to the board too but the board to evaluate these actually take a look at them evaluate them. There's some of them that do have those strange spikes in them. Maybe some of these customers you've gotten it taken care of and it's been done

uh and we don't know about it. But to take these actually take a a deep dive into these, give us a report on each one of them as well as to get back to that customer and give them a actual report that you can hand back to them. So we've got something tangible

because we don't have so many questions. you're trying to to do something, but look how many questions have been thrown at you from us because we're not because we're getting the questions put to us and the city council is limited on what we're going to be able to do. So, I would really like for these to be answered. I I took a look at them, brief look at them. I can't answer them. I can't answer the questions for them, but I can feel the frustrations that the customers are having. True. I think as she said earlier, a lot of it is the confidence is broken down with the water company and they don't feel confident with the water company anymore. And I know that's part of the reason what you're here for is to try to build that confidence up. But they have so frustrated that they've got to have clear precise answers. And like you said, maybe some of them drop off when they think, "Oh yeah, I found my leak. Well, never mind." And so then they're hanging in limbo. But if these few people went to the of sitting me their water bills, then I think they need answers. And I mean, I encourage people to go to you all and answer. We have some people that say, you know, they're not they didn't get courteous responses. Well, maybe that's because frustration was in the middle of it because I know how that happens in customer relationship when everybody's kind of frustrated. But to take these people seriously and I think the bottom line is these people want to be taken seriously that they've got a problem whether it's something that can be fixed cannot be fixed is on their side of the fence or on your side of the fence and they want to be taken seriously listened to looked at each individual person. Now, I know when you got 15,000 water customers, that's a lot of responsibility on you all. But I think that's what they're asking for. And I think that's what we want to know that our our folks have been listened to, have been understood, have been related to, have been told, and that we we are not being able to give them good solid answers. We've got

to know what's going on so we can give them back good solid answers and not say like your presentation before, your toilet is leaking. That's not a good solid answer for them. And some of them in this they said they had had plumbers come out and the plumbers give them a clean bill of health. And maybe some of you've adjusted their pricing with them and we don't know that yet.

But um I want to my emails I'm going to send them on to Tracy because I want to make sure everything's whatever our open records request has to be confidential, all that. I'll send them on to Tracy. But I'm going to ask either the mayor to to ask you all to do this or the council if you need to take a more formal action to ask you to take a serious look at at least these that have been sent and evaluate them and come back with us to an evaluation on each one of the bills and to the customer and let them know what your evaluation is on each one of these bills that they they've sent. Mhm.

Maybe there's legitimacy to it, maybe there's not, but they need answers, straight answers, and we want straight answers so that we can can talk to them, right? So, I will, mayor, I will send my emails on to Tracy. And if if you would do that and send it on to the board and to the water company, that would be great. If not, we'll we'll look at it next week after all. I want all the council too to have the availability to look at the emails and let them see all the emails and see what they've got because I think Todd got I think Todd and I got a couple of them that were the same but I don't know if anybody else got any if they copied any of you all on I didn't pay attention to it. So,

okay. Any more on usage update or we just have one last slide if you don't care to go forward to um this is just the last three months. I think we're going to try and keep this quarterly once we get all of the data, but you can kind of see where our residential usage falls each month. Okay. All right. Let's now go to I, which is Clary Construction Company for 271,258.20.

Yeah. So, this is something that we're bringing back to the council. I just wanted to update you and let you know that our board did choose or chose to not take action on this and defer to the council. Um, in the packets that were provided, there's also a cost justification for the price that Chase had brought last meeting. There any questions after reviewing those? So, what are we approving? Are we approving with this is in relationship with the cab, right? Correct. Yes. So this this option uh the 271 avoids both cabins goes completely around both cabins. So the cabins stay right where they are and correct we work around it. Correct.

Thank you. Yes. Um I believe in public comments someone asked the question what's what would be the cost of moving them versus this right here. So, if we chose to move the leech cabin, we could pick it up, move it, do the work, pick it up, and put it back, leave the other cabin untouched. That would be $80,000, and that's for a slowdown in production for the company having to move to work around that northern C or the the one by the utility company. So, so this right here is asking to not move the cabins and work around both of them.

Correct. Yes. So this one is as requested. There is that other option of moving it and putting it back. The water board deferred to and the the original quote had us moving both cabins. Correct. So, if we went ahead and moved both cabins, it would be two the $200,000 plus as well as the 85.

So, if we did it as bid, there would be no change order, no change in the cost. That's it. Yeah. So, the 200 um is just to work around it completely. the 80 is we if we want to move leech and put it back.

Mayor, if I could, one quick question on this. Mr. Holman brought up earlier the horizontal line boring. Um, and again, I know that that for a smaller line it would not be near as bad, but we're talking a 42 in line. And would that have to be a concrete in place line as they're boring it or would that would we be able to use the PVC pipe that we're currently have in place?

So the horizontal directional drilling would be very difficult on a gravity sewer line of this size because they comes from the surface, goes down, curves, comes back up to the surface, goes back down again. and and we have to lay these lines perfectly to grade for the sewer to flow through them correctly. Um we also have the boring jack option which we are doing under Main Street already. So we do have a bid in hand per foot um that we did look at. So if we did want to do trenchless, we could go through the entire park, but that would be an increase of cost of $1.7 million. Um, if we wanted to just get past Leech Cabin doing trenchless based off the bid in hand that we already have the contractor for, it would be $680,000 in additional cost.

Okay. Thank you. Thank you. Um, another um question at I believe at the last council meeting um we asked for tourism and parks and rec to chime in and we did receive that feedback. Yes, we did. And I think I sent we sent that to we got and the feedback was that was that you know this really it's going to be our decision here and they don't really you know uh partial rect don't really going to actually adhere to what we're putting on what we want to do with them. So and u and tourism did not have an issue. No not at all.

All right. So, so we're looking at I here the construction cost and I know you had a lot to talk about here. So, the 271,000 this is the additional is that correct? That is the additional for the change order to go around. So, this is a change order of 271,000 do that. Correct. Okay. Otherwise, we go as that's correct. There is the $80,000 option. Okay. Mhm. So, we have three options.

All right. So, first of all, we're going to look at this option here first. I guess we need to make a motion on this option here first. You know, do you want to do the $271,000? So, do I have a motion here? All right. Okay. Uh the other option would be to doing the 80,000 one. Okay. to make that change. Do I have a motion for that, Mayor? And that's setting the cabin over and setting it right back. That's correct,

what is the schedule impact of that one that you mentioned? A week though, they would be delayed a week for them to have to work around the other cabin. And that's where the $80,000 comes from. The original quote had them moving that cabin. It's in the original quote, but not moving it back. Leech cabin would have moved to where the other one was. That's right. Instead, it's moving back. Yeah. And then moving the other one out. And moving the other one out. And they would have been able to do that work with the other one having been moved out. So Okay.

Okay. All right. So, um, so does this inaction, um, does it say that we will go back to the original contract or do we need to make a motion to adhere to the original contract or what do we need to do from here? The original contract, if I'm understanding, is that that was the one where we moving both cabins, moving one here, the leech cabin moves to where the other cabinet is when we got from Chevyville. Correct.

That that one will actually be disassembled or whatever and moved out. Correct. And if it was any kind of but it has to be surplus. If he was to give it to another agencies like for instance I think stamping ground or had asked about that if it was be able if to be moved uh and and be in one piece uh they would take it and so all this first one was the original was doing that. Correct. Is that correct?

Correct. So, I have one more question about just logistics. In the original contract, it said to move the leech cabin to the spot where the other cabin was when it was when everything was finished. Would the cost remain the same if instead we put it back where it was instead of moving it over where the um second cabin? Would you be leaving the other cabin in that scenario? I think we decided we didn't we weren't going to leave it there because we said we weren't going to spend $80,000. Nobody would second spending $80,000 to move it and move it back.

No, we didn't. We we the 270 uh 271,000 is what we voted no on doing. We we didn't vote no. We just didn't get a motion. We didn't get a motion. But basically, we we we were not concerned about that. But I I think because if there needed to be a motion on doing the 80,000 to just move the keep both cabins on the location, move one over, move one back, I would make the motion for that. But the original to get rid of both the cabins personally, I don't think I'm for that. I'd rather keep both cabins down here and just get the one scooted over while we were doing the work and then put it back. Do

but the but the cabin by the utility on that end of the park needs substantial work to even make it safe.

Right. Yes. And if if in fact you did the original plan of removing the old the the cabin on the south end and move the leech cabin to the south end, then you would no longer have a sewer line under any cabin because it would be next to the leech the new location of the leech cabin. So there would be no need to make any other changes to the contract. Just continue with what the original cont.

But that would be a council action as to what you want to do with that one on the far end near the utility building because that would be council action either to one if if you could move it and be surplus out. You have to figure out where we go with that or you you going to actually just move it and destroy it whatever from there. So that's also two things you have to consider. Yes. Okay. To be clear, if we go back to the original where that second cabin that's in rough shape, we can't they will be disassembling it and we can say later where where we want them to take it. Well,

or if it's pieces and we do whatever because the leech cabin's going to be in its spot, right? Okay. Is that what we all understand? Is that what we want to do? Yeah. Which contract? And also just the thought that if let's say they going to move it and let's say if stamping ground wanted that and it was in good pl good shape, we have to surplus that out and and that could be made that decision can be made later. Yes.

Yeah. So, no matter if if that cabin is anywhere aside from in city ownership on city- owned property, whether that's Royal Spring Park or else elsewhere, the council will have to declare it surplus, whether it is being donated to another government agency, whether it is being uh declared of I don't want to say of no value because that's that's insensitive, but but just in terms of maybe it's not reconstructible, something like that. So, regardless, the council will have to take action through a municipal order if it is anywhere other than in city ownership. So, it I know we're this is all very tied to this project, but if you all want to approach it more in terms of what your intent is with with the cabins, I know the Leech cabin is in better shape than the the Shelbyville cabin, but it still requires some work. And I know you had talked about looking into repairs and that was part of the message from tourism was uh m maintaining focus on that leech cabin and potentially investing a little bit in maintenance to allow for those tours because as of now, we we don't allow tours in those even in the leech cabin, the better conditioned one. So, um, you know, obviously action is offered tonight on this this change order as requested by you all, but if there's council discussion more on on the policy level about what to do with specifically the Shelbyville cabin, um, I think that's something, you know, we can be prepared to to draft a municipal order, um, whether that's, you know, keeping it within the city, whether it's moving it and putting it right back, or whether it's, uh, donating to another agency. Um, you know, that doesn't have to be part of this project proper. as the contract is written right now, absent a change order, that one is is planned to go off site in in some way declared by the council.

And that's what it sounded like we were we wanted to see happen, right? Because we are I just want to make clear that if we if we take no action for what is asked for here, we are saying that we're we're going back to the original intent of the contract and moving forward. Unless you take that other option which still has a cost but not as not as exorbitant. Yeah. Which is the option which is the 80,000.

Yes. Which actually is the option that I would prefer and be able to keep both cabins. But yes, we'll have to go back later and and uh revamp those cabins and fix them up which I think we should. But that would be that would be the option that I would like. So I'm going to just go so we can just go on move on. I'm going to put the option I'm going to put a motion on the table that we accept the $80,000 to $81,000 to go move the cabin over the leech cabin over and then put the cabin back. So, I made a motion. So, now we need a second. We do whatever.

Okay. So, a motion's been made to uh to take the leech cabinet, move it over, lay the piping, then put it back. Nothing will be done at the one of the far end. That's the motion. That's going to be $80,000 to do that. At which the leech cat would be sitting on top of sewer pipe. Okay. So, that's the motion. Okay. Do I have a second? No, it wouldn't be sitting on the No, the 80 the That's not Yeah. 80 was for the the 80,000 was for the Shelbyville. No. Sorry. Can I clarify really quick? No.

Yes. clarify, please. So, so the 80,000 is if we wanted to leave the Shelbyville cabin completely untouched and they work around it, but then that leech cabin would have to be moved. We'd have to lay pipe under it and then we would be moving it back. That's correct. So, it would be on top of the pipe. Correct. Okay. So, now, okay, we have a motion made. Do we have a second? I'll second.

All right. Second has been made uh to uh the change order to actually be 80,000 to actually take the leech cabin and move it, run the pipe, put it back. Nothing happens to the far in cabin there. All right, that's the second. Now, any questions and or comments?

Yep. Mr. Mayor, I this will be brief. I take it if there is a problem and the cabin falls apart uh during the move, we'll just probably put it in a you know in the garage or something uh let Mr. Bruin take care of it and then we'll try and reassemble it. Is that what the plan is? Just in case if it falls apart. Well, I I believe if if any transition if something was happening and according to what we were talking about, it will we'll make our effort to put it put it back in and it was mentioned last in the last meeting. Yes. Okay. All right. And we don't know what the expense of that would be, but it'd be something to just kind of consider, you know, should that occur.

Okay. But before we vote yes on this or no, if if we vote yes on this, then it means it it means that the leech cabin will have the pipe under it. So if and and if we if we don't want that to happen, the one that's in good shape, the best shape, and has the most history here, if we just leave the contract alone, it's going to move to the other spot which doesn't have the pipe under it, right?

And then we can decide what to do with the one that's falling apart. We they take it away and we as a council later on see what happens when they take it away and then we decide from there if we want to spend at that time if we want to spend $80,000 to fix it up or$10,000 or 2,000 and move it to another location or give it to Stamping Ground. um we decide at that point. But if what we're voting what we're voting on now is whether or not we leave the leech cabin where it we it ends up where it is with pipe under it and the one that's in bad shape moves away and moves back.

Okay. I just want to be clear now. One doesn't move away. No. Yeah. One stays exactly where it is and goes around it. The other one does move. What we're voting on is that there will be two cabins do in Royal Freedom Park versus one cabin. Okay. All right. Now that everybody's clear on that. All right. Let's uh So, a motion was made promptly second and had discussion. All right. So, all those in favor of Miss Sam's motion signify by saying I. I. I.

Okay. Wait a minute. So, we got Okay. Can I'm going to do that the old fashioned way. I'm going to let you show your hands, please. All right. Those who voted say I. Here we go. Got three, four. Thank you. Against this, it's nay. No. Can you raise your hand, please? One, two, three. We got five to three. Is that correct? I thought you said four the first time. Like I said, like I said, four in favor of four. Oh, wait. Should be five in favor. Oh, I'm sorry. for the motion. Yeah. Yeah. Okay. Now, so three to five.

Three to five. Okay. So, we got three to five. So, you got five versus three is against this. So, that math went down real good. All right. So, can I say one more thing too that we could do is if they move it away, it doesn't mean it goes away forever. If when the park is finished and we say, "We got this in Robert's garage. Let's get it out and put it back together over there." um we can do that if that's what we decide. And it might cost a lot less than $80,000 to do it. So, this wasn't anybody's saying that they didn't want the cabins to be there, but there's just other ways to Let's

Okay. All right. Now, we got that taken care of. Okay. We can now move on to the next one, which is the uh J, which is water distribution services information. Graham. Yeah. So, this is um part of our educational initiative. We're trying to educate our employees across cross departmental um our board council and the community on kind of what each of our departments do. So, I had the pleasure of working with our distribution team this month and getting some footage and kind of um showing you guys what they do in day in and day out. So, if you want to I believe it's the last slide of the presentation. I will sit down and let you watch this. Every day, thousands of homes and businesses in Georgetown rely on safe, reliable drinking water. Behind the scenes, the distribution department at Georgetown Municipal Water and Sewer Service works continuously to ensure that water reaches every customer safely and efficiently. The distribution team plays a critical role in protecting public health, maintaining essential infrastructure and supporting fire protection throughout the community. In 2026, the distribution department operates with a team of nine employees. This includes one supervisor, one assistant supervisor, one cross connection officer, and six distribution operators. To ensure the system is monitored at all times, eight members of the team participate in a 24-hour on call rotation 365 days a year. Two operators are on call each week from Friday to Friday, serving as first and second call on a rotating schedule. This structure ensures that trained personnel are always available to respond quickly to emergencies such as water mane

breaks, service line leaks, or other system issues. The distribution team performs all operations and maintenance work inhouse. Their responsibilities include tap installations, meter installations and readings, repairing water main brakes, fixing service line leaks, maintaining and repairing hydrants and valves, conducting leak detection throughout the system, managing the cross connection and backflow prevention program, and inspecting water storage tanks and pump stations. Handling these operations internally allows the department to respond quickly, control costs, and maintain high operational standards. Infrastructure maintained by the distribution department is extensive and continues to grow as the community develops. The system currently includes 446.1 mi of water mane that deliver treated drinking water throughout the service area. If those pipes were laid end to end, they would stretch nearly the entire distance from Georgetown, Kentucky to Niagara Falls, New York. The department serves more than 16,156 customer accounts with new connections being added regularly as Georgetown continues to expand. Fire protection is supported through the maintenance of 1,718 fire hydrants located across the system. In addition, the system includes 5,930 mainline valves that allow crews to isolate sections of pipe when repairs or maintenance are needed. Proper valve operation is essential for minimizing service interruptions and maintaining system pressure during repairs. Water storage is provided through five elevated and ground storage tanks with a combined capacity of approximately 2.55 million gallons. These tanks help maintain system pressure, provide water during peak demand, and support fire

protection throughout the distribution system. The Whitaker tank holds 750,000 gallons. The Lancaster tank holds 600,000 gall. The Johnson's tank holds 500,000 gall. The Burton tank holds 500,000 g. and the stamping ground tank holds 200,000 gallons. The distribution system is also supported by pump stations that help maintain adequate water pressure and system flow. The Frankfurt and Long Lick pump stations are currently active and operating as part of the system. While the Lloyd Road pump station is currently offline, routine maintenance and inspections are essential to keeping the system operating reliably. Water storage tanks, pump stations, and automatic flushing valves are inspected on a monthly basis to ensure proper operation and identify potential issues early. In addition, the department conducts hydrant flushing twice each year to remove sediment from water manes, improve water quality, and verify that hydrants are functioning properly for emergency use. When water mane breaks occur, distribution crews respond quickly to locate and assess the problem. Safety is always the first priority. Crews secure the work area, implement traffic control, and contact underground utility locates before excavation begins. Once the brake is located, valves are operated to isolate the affected section of pipe while maintaining system pressure. Whenever possible, crews excavate the damaged pipe and complete the repair, which may involve installing repair clamps or replacing pipe sections. After repairs are completed, the system is flushed and bacteriological samples are collected to ensure water quality before the line is returned to full service. In addition to

maintaining infrastructure, the distribution team installs and maintains customer water meters used to measure water usage and support accurate billing. As the system continues to modernize, advanced metering infrastructure or AMI technology is being pursued to allow remote meter readings, improve efficiency, and help identify leaks earlier within the system. Distribution personnel are licensed. Water professionals certified by the Commonwealth of Kentucky. Their training ensures that the system is operated according to regulatory requirements and industry standards. Through daily maintenance, system monitoring, and rapid emergency response, the distribution department helps ensure that Georgetown residents and businesses continue to receive safe, dependable drinking water every day. All right, now let's look at the others. Now, let's go through uh I'll start with C and uh and like I said, what we'll do with C through H. What we'll do is I'll just uh go through each one of these and you just if you need to tell us a little bit about it can and then when we finish those then we can actually make a motion to accept all these at one time. The first one's item 11 C C and R asphalt L uh LLC for $12,000 $100.

Yeah. So, we did a sewer line replacement project on Church Street. Um because of the city ordinance, we need to pave curb to curb. So, that's what this PO is for. All right. and D is uh Stafford and Stanford Pump and Supply Incorporated and uh for $24,556. Yes. So, this is um replacement RAZ pumps for wastewater treatment plant number three. Um the current pumps have been repaired and retapped enough times that they're nearing um unrepairable. And so, we are going to replace all three of the pumps. Two of those pumps are original to the to the plant and nearing the end of their use. useful service life. Anyways,

thank you. Next one was Lane Christian Company for $35,755. Yes. So, this is for the water treatment plant. Um, it's for our flash mix, which is the chemicals for pre-treatment for disinfection and coagulation in the process. Um, the original mixer I think is from the 1970s. Thank you. Next one is Zyllem Water Solutions USA incorporated for $71,525.

So this is water treatment plant or wastewater treatment plant number two. Um so this is their carbon and resin pump. Um they have looked into rebuilding the pump and it's 60% of the cost of a new pump to rebuild it and so they'd like to just pursue the new pump. Uh we have one work functioning right now but for required redundancies we have to have two pumps. Okay. Item G which is Judy Construction Incorporated for $13,419.

This is a change order for wastewater treatment plant number one. Um originally we didn't have the pipe gallery in the SBR climate controlled. Um after going through a season we've come to realize that we do need climate control due some um due to some pipes freezing etc. And then uh H is Judy Construction Incorporated for $171,525.50. So this is payout number 59 for the wastewater treatment plant number one to Judy. All right, you have heard those requests. Do I have a motion to accept all of these? Motion, mayor. Motion made by Mr. Stone. Do I have a second? Second.

Second made by Mr. Hampton. All those in favor of accepting these requests signify by saying I. I. Those opposed say nay. Let the record reflect it has passed. Thank you so much. Okay. Item mayor before you go to the next one we take about a fivem minute break. Great. So you make a motion to do that. I'll make a motion. Motion to make take a five minute break. Second. Motion made by Miss SS. Do I have a second by Mr. Minky? Are there any questions and or comments? All those in favor of this motion signify by saying I. I. Those opposed say nay. All right.

See, we everybody make sure you got your your uh microphones on if you're going to speak and off if you're not. Uh at this time, I need a motion to go back into regular session. Motion made by Miss Sams. Do I have a second? I'll second. Second made by Miss Brent. Other further questions and comments. All those in favor of this motion to go back into regular session signify by saying I. Those opposed say nay. Let the record back into session. All right. Next is on the item is item 12 city engineer municipal order uh 2026 unit price contracts. Mayor.

Yes. I'd like to make another motion to uh lump these together and u hear them at once and then take a vote on all. All righty. Okay. Uh so that would be items A, B, C and D will be all uh after we hear from each I will uh introduce each one and let him tell what this is and then at the end we will then take a motion uh and then a second and then we will then go ahead and approve all the motion. Well, okay. So

uh motion is made. You second properly here. Are there further questions and or comments? All those in favor of making this uh motion to uh to look at all A, B, C, and D and then at the end accepting those and uh signify by saying I. I. Those opposed say nay. Okay. Eddie, if you're ready, go item A, asphalt material supply and delivery, Hamilton Hinkle Paving Company.

Okay. So this first one is the asphalt material supply and delivery. That's um for uh asphalt and also rock products uh crushed rock and that sort of thing, crush stone uh for us to either buy it for our use through a truck, you know, go out there and pick it up and or through the contract for paving. We use it for both both items. Okay. Item B, asphalt construction, Hamilton Hinkle Paving Company. So that's asphalt construction actually laying the black top down, milling and paving uh of the surface of the roads for our street repairs and our street program.

Item C, paving striping uh Hamilton HKO paving company that's used for when we do street uh resurfacing and we have to put back what is already there. So the center lines, the edge lines, parking stalls, arrows, turn arrows, all those sorts of things are paid for through that contract. And item D, which is concrete construction, Humphrey Concrete LLC. Yes, sir. So that's uh the sidewalk 50/50 program, curb and gutter, uh storm water tops, uh anything that's formed and placed, concrete uh in place. Uh we use that uh construction contract for that. All righty. You have heard the request. Do I have a motion?

Motion, mayor. Motion made by Mr. Stone. Do I have a second? Second. Second made by Miss SS. Do is there any questions and or comments? Mayor, just quick question. It's on the the 50/50 sidewalk thing. So, when will that be announced or Well, it would it's uh current through the through June 30th and then I would ask to try and renew it next year in my budget.

Uh assuming that, you know, gets approved through the city council. We would continue with the program to allow for sidewalk replacement projects um to be done. So, so there is potential to do that in this first section through June or not till after? Yeah, we it's an active program, so we we do them every day. Um, you know, we're currently doing we currently have a whole list of projects, you know, for him to go ahead and do. And we've been doing them, you know, throughout the whole whole year since last year. Several years, I think. Yeah,

we we've done it for the last three or four years in a row. Continue because it's been a successful program. People people like getting their sidewalks fixed and um this this gives them some relief where the city pays half and the and the homeowner pays half. So, do we have a a list a priority list of those? Uh yeah, we have we have a full we have a list of um a whole bunch of sidewalks that need to be fixed and we we send out letters when we when we find them and we tell them about the program and they generally volunteer to to want to participate. That's how I got to do it.

Okay. Any other questions? All those in favor of this motion uh signify by saying I. I. Those opposed say nay. Let the record reflect it is passed. Uh item 13 um uh 13A quarterly update. Good evening. Good evening.

I'm here to present the quarterly update for the quarter ending December 31st. Apologize I'm a little delayed on this one. time got away from me. So, uh if we'll go to the skip the next slide. Uh this screen is just an update on our fund balance. This is even though this is our quarterly update through 1231 on this particular slide, I did go ahead and incorporate the budget amendment that you adopted I believe in February. So, the top half of this slide didn't change at all. Well, the projected use of reserves for this fiscal year went to $4.4 million. So, our projected fund balance uh in the general fund at June 3026 is 27.4. And then at the bottom, this is calculating what our fund balance minimum is per our policy. So, our projected expenditures for the year are just under 51.6 million after the last budget amendment. 30% of that is just under 15.5. So that is what we would keep in our minimum fund balance barring any action from council which leaves us with approximately 11.9 million uh to do some of those capital projects. Um, obviously when it comes time to present you with a construction uh contract for fire station 4, purchasing apparatus for fire station 4 and some other things, um, I'm sure we will be recommending to use cash balance for some of those projects and um, possibly some of those other quality of life, but we'll want to uh, continue present a more strategic plan with that as we get into the next year budget preparation. So, but as of June 30, 26, we expect that we should have 11.9 million at the end of this year that could be used for

future one-time expenses. Okay. Next, uh the following couple of slides, um you were received a line item revenue and expense report. That's where I pulled the information from this slide from. So that report is ran through everything posted through December 31st of 25. And this just rolls it up. You can see the detail in that line item report. Our revenue budget of 49.3 million through our second quarter posted revenues of 17.2 million. So our percentage complete is about 35%. Again, a lot of those revenues come in in January and February that are attributable to the quarter prior. So they aren't posted as of December 31st. They're posted in January and February. Um we post on a cash basis and then book a accounts receivable at the end of the year. You can see each of our expense categories adding up to a $50.7 million total expenditure budget. And you can see that most of our departments are hovering right on that 50% line, which is what you would expect for halfway through the year. The only one that's over 50% is our community services. That's where we make most of our allocations to the nonprofit agencies uh and some other things that typically get paid out front end uh of the year. We pay a lot of that upfront. So that's why those are a little more than 50% on that one. Any questions on this?

Yeah, mayor. So, um I I guess I'm a little confused about percentage completion. So, if If it's through the second quarter, they all should be at 50% if we're budgeting on a monthly monthly basis based on trends. So, are we not doing that? Are we We have typically booked accounts receivable at year end only. That's typically how we've done. We're on a modified acral basis. Okay. So we adjust our year-end financials to be modified acral but essentially operate as if we're cash basis throughout the year.

So that's why again a lot of those returns for alcohol insurance premiums uh payroll taxes they're returns through the month of December but they're not due until right January 15th January 31st. So that's historically how we have right done that. So I'm just trying to figure out how do how do I use that that data point because it's not a true data point. So I'm not sure what to compare that to.

Yeah. Uh and you know again this format is new so I can always you know provide it probably in the past some I could provide going forward how that compares to where we were this time last year etc for overall so that you would have more of a historical trend to compare to. Uh but like I said typically we operate as cash basis throughout the year and we adjust our financial statements at the end of the year. So are there any other budget documents that are used to manage each month? Uh yes I mean okay yes I use those we've done the quarterly updates so far is what we've done is on based on a quarter but I can right okay

switch to monthly if we want to. I mean I do have those. Okay. It just it seems like in the past that what you what you've done is uh or at least what I do is look to see if we're one quarter in it should be 25 everything should be at 25%. Yes. and you provide um a a detail, right? And that is writing if it's if it's not supposed to be tracking or like, you know, this looks bad, but that's because everything comes in at the end of the year and it'll you know, you you get used to that as you as you have experience. Yeah. And and you provide the detail if it doesn't look normal.

Right. And that's why I have to note on here that the following revenues that this only includes revenue posted through 1231, right? and that the following revenue slides which are on the next ones do include I've gone back and manually accounted for that revenue that was included. So let's go on to the next one. So for our major revenue sources, these are the reports that I have always provided you all for our major revenue sources but I've just screenshotted the reports to put them in the presentation. So employee withholding which is our largest revenue category budgeted at 22.8 8 million for this one. As I mentioned on the note below, I went ahead and pulled the information that we received in January for through December. And so through the first half of the year, we had collected just over $10 million, which was 44% of the budget. Um, and that's a little under 50%, but we still have one more three pay period month in in that. January was a three pay period month. So when you get the uh update for the third quarter ending March 31st, that should look a little more hopefully closer to 50%. And then um obviously you have our months at the end of the year when we book our receivables. But you can see that we're running as of right now about 784,000 ahead of where we were at this time last year. So do we know is that because of higher wages or larger number of employees paying in or

I do not have that detail. Um I know what we collect uh from the revenue commission but I don't have the detail behind um so I don't have that I can get it. Can we get it? Yeah. Yeah. He can provide that information. I'm not sure if he'll have it but um he would have the wages and the percentage. Yeah. Yeah, I mean

I'll see if he's able to get that data for me. Okay, the next is the net profits. Sorry that together. So for net profits, we budget 4 million. Uh through December, we had collected 500,000 which is about 13% of our budget. Um, we are about 60,000 ahead of last year, but obviously, as you know, with tax filing deadlines, most taxes are due by April 15th. So, we will get the bulk of that uh coming up in the next couple of months as the majority of those tax returns are filed.

So, what about overpayments that that are just carried over?

Yes. Um, at the end of last year, I don't in the number off top of my head, it was a little over three million. It was between three and four million at June 3025 that we had in overpayments. And what we started doing as of I know the recommendation of one of the last audits um we have started booking that as a liability rather than a reduction of the receivable. So each year we will adjust that liability as that number changes. So that's why those first three years in the history, you see those large amounts in July, but rather than taking that revenue at the end of the year, assuming in July that it's going to be revenue for this year, we're just adjusting it through at the end of the year. So as of June 30, 25, it was between three and four million of overpayments, which was less than the year before. The year before it was over six million. So the overpayments did decrease. The next slide, please. The insurance premium taxes. Again, this is one that's collected on a quarterly basis. Uh our budget was 8.8 million. For the first two quarters, we've collected approximately 4.2 million, which is 48% of the budget. Uh this is one that I will say the final quarter of the year typically seems to be our higher collection month. So, I would anticipate that holding true. Right now, we're running about 97,000 ahead of where we were at this time last year. And I do want to make just the one overall comment that we still budgeted our revenues conservatively for fiscal year 26, but we also tried to be more realistic with our growth. So, it may not look like we're running as far ahead in comparison as we did in previous years because we budgeted conservatively, but also tried to be realistic with growth. Typically, I'm very conservative when budgeting revenue. So, just wanted to make that note as well. And lastly, property

taxes. Of course, we collect the majority of our property taxes prior to January 1. We budgeted 2,989,000. Uh we collected through December 2,852,000, which was 95% of the budget. Yes. So on that one the uh do we know what PBA actually build for city? Uh Tracy actually does the we get the assessment from the PBA. Tracy does the billing. I can get a total of those bills from her. I don't have the number off the top of my head. Obviously some of that could be past tax bills as well. Um but I will get that number from Tracy.

But that would then give us compliance rate as well. So yes, I'm sure we can find a report in the new system that will tell us that information. Thank you.

And lastly, um fiscal year 2526 other buck funds budget progress as of 123125. The dispatch fund revenue um approximately 43% complete. The expenditures are just at 40%. We do have vacancies uh in that department. So that's probably why they're trending a little lower. The alcohol fund revenue, again, we've got one quarter in there at 25%. The quarter ending December 31st, all of that money would have been collected after December 31st. And the expenditures are approximately 52%. Uh what we do for that is each quarter uh run the payroll history for police department, for law enforcement officers, and city clerk's office. The police department, we allocate 14.5% of our officers to this fund. For the city clerk's office, we allocate about 25% of their salaries for being the ABC administrators. Uh storm water expenditures at 1.4 million budget spent about 82. That's about 5.7. There's a lot of projects in the pipelines right now. Uh about almost 500,000 of that budget is one singular project that hasn't started yet. So that is keep that in mind when you're looking at that budget comparison as well. The cemetery revenue uh the reason that's so low is we wait till we get to the end of the year to see what our revenues are from lot sales, intermitments, cremations, compare that with the expenses and whatever the difference is the city and county contribute. So the city and county put their contributions in at the end of the year. So that's why their revenue looks so low compared to what's budgeted. And the cemetery expenditures are at about 34%. Uh out of that $760,000 budget, there is a $200,000 that was budgeted for land purchase. We are working on some different avenues to see uh if

we're able to transfer um those land and water conservation restrictions potentially to property that might be purchased by another local government. If not, we'll continue carrying that 200,000 forward until we've reached a final conclusion on that.

Any other questions on that? And then lastly, this is the same summary that I've provided you in the past on the alcoholic beverage regulatory fees. Again, I went ahead and took the money that was collected in January and February and early March for the quarter ended December 31st. So, we're at 74,966, budget of 1.4 4 million. So, we're right at about 50% collected on ABC fees. Okay. Well, Stacy, once again, thank you for bringing that update. I know it's it's always different when you talk about numbers. I get lost doing my checkbook. So, uh but I

No, that's fine. And I mean, I'll continue. Like I said, this is a different format I've used the last couple times. So continue to be welcomed to any feedback on how we can uh you know we got the line item report that runs through cash essentially cash basis December 31st and how we can make that uh comparable so that you have some target percentages to to look at. So item B which is the municipal order for building inspection vehicle surplus.

Yes. Uh voting inspection has received their two new vehicles finally that I think they may have asked for in last year's budget. Took a while to get uh their two new Rav 4s that were hard to find for them. So they are recommending to surplus the 2013 Ford Explorer. They no longer need that. Uh and it will be sold through Enterprises um agreement and any funds uh from the sale will go towards the lease of the new vehicles. Okay. You have heard the request. Do I have a motion? Motion. Motion made by Miss SS. Do I have a second? Second. Second.

Second made by Miss Brent. Uh, are there further questions and comments? All those in favor of the motion for municipal order, building inspection, vehicle surplus. Signify by saying I. Those opposed say nay. All right. Item uh C we've already done. And now go to item D, municipal order, reinvestment of funds with Stockyard Bank and Trust.

Yes, this is all related to our approximately $5 million uh that is invested with Stockyards Bank. As those maturities uh as those securities mature, they live in the cash balance until council takes action. Uh so we have about 600,000 in our cash balance right now for maturities and interest and dividend earnings. Um, Stockyards has requested a little bit of more flexibility in how they invest this. Uh, it will still be in a mix of US treasuries, uh, the FDIC, taxable municipal bonds, anything allowed under KRS 66.480 and they will invest it in maturities from 1 to 5 years to give a target yield of 3.75 to 4.25%. uh they just ask for that little bit of flexibility so that when they go to buy the securities for our account, they can choose what is most advantageous on that day that will give us the best rate on that day. Uh and finance committee did recommend to bring this proposal to council.

Thank you. Uh okay, motion made by Miss Mitchell. Okay, thank you. And do I have a second? Second. Second by Mr. Hampton. Uh are there further questions and or comments? All in favor of the mis municipal order reinvestment of funds with Stockyard Bank and Trust Company signify by saying I. Those opposed say nay. Thank you Stacy as always. I'm going to stay up here for police. Oh, you're going to stay up for police, too. Okay. All right. All right. I have any technical questions? Chief will try to help me out.

All right. Then that item a resolution for law enforcement protection program LP application. Yes. Uh typically we don't bring grants to council for approval that don't require a match, but this particular grant application requires a resolution from council to apply. So this is for ammunition of $33,664. Motion. Motion made by Miss Sames. Do I have a second? Second. Second made by Miss Hamrich. Are there further questions and or comments? All in favor of the resolution law enforcement protection program LP application signify by saying I. I.

I. Those opposed say nay. Item B, resolution Kentucky 911 Service Board 2026 grant application.

Yes. Uh the 911 center had a phone system uh replacement in their budget this year. We had to redirect those funds to some other projects that came up throughout the year. Uh they were anticipating requesting that in next year's budget, but uh with some help from Karen, they have discovered a grant that could help fund this. Uh so we have a quote from AT&T uh just on what that cost might be. So we have a requesting approval to apply for that grant. It's a total estimated project cost of 132,000. Um they recommend a 10% share match to uh make your application more favorable even though it's not a required match. So that 10% would be a $13,200 match which leaves 118,800 in the funding request.

All righty. Motion. Motion made by Miss Sains. Do I have a second? Second made by Mr. Stone. Are there further questions and or comments? Mayor, yes, just quickly. Um, so in this application, have we built in the growth because of the feasibility study that we're doing and and all of that uh for down the road? I can try to get you an answer for that. I don't know that one off the top of my head um because I haven't been working with the application myself, but I'll ask what they've done. Yeah. just so that we don't run into a situation where we get a system and then you can't Yeah.

expand it. Yeah. Um I've run into that before. All right. Any other questions or comments? All those in favor of the resolution Kentucky 911 Service Board 2026 grant application signify by saying I. I. Those opposed say nay. Thank you, Stacy. And are you up here for one more? No, I think you done. I was taking it. All right, you you've had enough. Okay, next is item 15. Item 15, uh, public works, municipal order for sweeper truck. Woohoo.

Yeah. Mayor, council, thank you. I just want an approval to with Stringfella to purchase a new sweeper truck uh $350,223.70. And if there's any questions, I'll answer that. Motion made uh motion made by M Stone and second by Miss Mitchell. Uh public works. Okay. Are there questions and or comments? I think this something's long overdue. Uh all those in favor of this motion signify by saying I. I. Those opposed say nay. Let the I thank you.

All right. Next uh council discussions old business. If there's any old business to be addressed. All right. New business. All right. This leads to item 17. Council comments. Mr. Chris, I'm going to start with you since I'm looking at you first. Nothing tonight.

Okay. Miss Miss Sams. Uh just thank you mayor for taking a few minutes out for us to talk about the emails with the with the water with the concerns from our citizens and hopefully we can get a few more answers for them because they're confused and would like answers and I've been confused on it too. So I'd like some answers. All right. Uh yeah, Mr. Mickey.

Thank you, Mayor. Um, since it wasn't mentioned earlier, I just thought I'd take the opportunity to uh acknowledge Toyota had their 40th anniversary and several of the council folks and the mayor uh were were in attendance today. Um, 40 years uh here in the in the community. Um and some great announcements there. Uh education announcements as well as a another vehicle um being announced today as well uh for for the future of TMMK. but two grants uh a four $4 million uh expansion of the driving possibilities for Scott County and Faget County uh for our youth and then uh a manufacturing engineering program at EKU for another $400,000. Uh just the impact of Toyota um it's a 11 billion total total investment over 10,000 team members. They've built more than 15 million vehicles and more than 17 million engines and contributed back into the community over the course of those 40 years over 164 million into the community. So, just to put that on record.

All right, Miss Hamburg, I want to echo the the Toyota. It was an inspiring um it was an inspiring couple of hours at the plant. celebrating uh the genesis in 1986 of the Toyota plant. Um and the $4 million for Scott County Schools is it's it's an amazing grant and um should be widely applauded and Yeah. Thank you, Mayor. I'm good, Mr. Grant. I'm good. Thank you,

Mr. Hampton. Uh just as uh Karen said, just want to encourage everyone if they have issues with their water bills, contact them so they can get that data so that we can get the information that we need to to help everyone out. Um, also thank you for your quick response today on the um the um drainage issue or the dum in on General John Payne getting that worked out. And I I just h had a question and be very brief. Um the builder of those two homes in that area, as I understand it, he was responsible for fixing that

and it never happened. but he gained a certificate of occupancy for those homes before it was fixed. Mhm. Or before he completed the work. So I, you know, that's just a question. Okay. That I've I've been asked, you know, how did he get a CO without that work being complete? So, thank you. All right, Miss Mitchell. Thanks, Mr. Stone.

Thank you, Mayor. Real quick, one thing. I know he's not asked for it yet, but just be prepared because he brought up Eddie brought up the black topping, the con, all the materials for the upcoming year. Just kind of be have it in your head, potential streets that need paving. Uh he hasn't asked for them yet, but I know it's coming. So, uh not to add any more to his plate, but just keep that in mind. and uh uh when time happens we can get that information to him. That's all I got sir. Thank you. If no other business to be involved for this council, this meeting is ajourned.