Parks and Recreation Commission - Regular Meeting

Oh, go ahead. I'll make a motion to start our meeting. Second. I'll second it. There we go. Uh, pledge of allegiance. Huh? To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Uh before we start, I think the key thing we should ask Kate is excused tonight, we do not have a secretary. Um what do we want to do?

Uh thankfully, and actually if you look at the minutes from last meeting, uh I had a staff member put those together. Um so moving forward, I think the same thing. We'll have a staff member type up the minutes. Perfect. That's how some other commissions handle it. And yeah, I don't think this commission has a secretary that's dedicated. Even Kate Smith mentioned she would appreciate not having to do it. Um so during the meeting while she is here, maybe she'll just take some light notes that we'll then pass on to that staffer today. I'll take those light notes. Uh they'll watch the video back and make the minutes. So um the minutes that you have in front of you tonight are uh the ones that we typed up and if you guys are good with that format, how those look and uh such, we'll continue doing that with a staff member. Okay, you got it.

Uh roll call. John Jones here. Dennis here. Sharon here. Kate absent excused. Bridget here. Jennifer here. Robert here. Kathy here. Rob here. Uh, need a motion to approve the minutes or the approve the agenda. I'll make the motion to approve the agenda for Tuesday, October 28th. Seconded. All in favor? I

I 8 to zero. Yes. I need a motion for approval of the minutes. Um I have a motion to approve the minutes from September the 30th, 2025. Need a second? And I'll second it. All in favor? I I zero again. Presentations. This must be you. Yep. None. None. Zero. Public hearing.

Public. Anything to say? Okay. Public comment. Nope. We'll move on. Old business. All right. The again.

Yep. This is uh continuing the conversation from last time. and the drop it in and punch card updates. If you look that blue chart, um again, this is kind of we're going to the rec commission to kind of look at what you think for pricing. This is uh some prices staff put together in those rooms. This is some of the pricing we've already advertised and that's out there uh that we're getting now. We are getting good reception to the open gym pricing. Um the spaceport membership isn't uh that that uh that one has been up for discussion, but this is the drop in fee already for uh spaceport. That $5 for the resident. The punch card bundle is what we kind of talked about last time of getting purchasing a bundle to put those together. So again, this is just kind of some numbers we threw together. This is what I'm looking for the commission to kind of bring back some ideas. Yes, we like that price. No, we don't. So that purchase 10 get four free. Um the fitness room, those are the uh the dropins already set in the fee schedule. Um memberships are available, so I don't think we need a punch card bundle for that one. Um the movie theater, this is going to kind of I think we're still trying to develop the programming that's going to run in the movie theater, but I think when we do those movies, this is a generic price we could charge. Uh we could do that bundle pass. Really, it's going to look like what that programming shapes up. I really just wanted to put it on this sheet so you kind of see it. I think a lot of stuff with the movie theater will run in conjunction with another program. So if you do bingo then also you get the movie included or um different stuff like that or focus on trying to sell the snacks for the movie theater. Um this is just the third option like if we do want to charge what do you guys feel about this pricing and then of course that game room for the adults and teen currently are free and the card room is currently free on top of running programming out of the card room as well that's often usually free. Um, so I guess looking for a feedback a little bit on this pricing. We also talked about that membership for all of these rooms. Um, that we can talk about in the next uh item for the fee schedule

recommendation, but this is what we have for that drop in and bundle price. Is there any comments, suggestions, concerns? Did you say you had an issue with somebody had an issue with the spaceport for the $5 and the $10 for the one-day visit? So, no, I have not heard I have not heard issues. Right now, there's only the $5 drop in for spaceport. There isn't a non-resident price. Um, so that is new. And the purchase 10 get four free, that is new. That is something we talked about last meeting to talk to have like some type of bundle option. What I have heard resistance on is the membership. Currently, I believe it's $20 a month for Spaceport. And I have heard some resistance on that not being uh a little too expensive. Um, $20 a month.

Yep. You can't go do karate for $20 a month. Yeah. So, I I have no I guess when somebody complains about it, it's going to be you're going to have to have somebody on the other end of the phone that's that can rationalize with them that hey, what can you do for $20? Let's put it this way. You can barely go to a movie and a large popcorn and a pop I think is for a kid is now $25 cuz the pop and the popcorn's 15 and then the ticket's seven or eight bucks. So, it's $25. That's for a couple hour movie. You're talking the whole month, right? The whole month. Yep. Um that's why though we want to offer a dollar a day.

Yep. But we want to al offer alternate um options for Spaceport. So we think the drop in model is going to be a little bit better. The bundle will be better than the memberships. So that's why we're bringing this in front of getting I like the idea that you put the uh two free or for free in that because it might sell better that way. I always like when you give somebody something free for doing something. Yeah. Because that entices them more. Yeah. So if you purchase a punch card or the you get two free for the gym, four free for the spaceport. So these are all going to be separate punch cards then. Currently, yes. Okay. Uh we can I know we talked about

you buy an open gym punch card, you're going to get the two free on there, but if you want spaceport, you got to buy purchase that one and get the four. Okay. Correct. Okay. We talked about uh that I know at the last meeting and I kind of reviewed the notes and it seemed like a consensus of not a punch card for everything, maybe a membership for everything, punch card for individual room. Yes, that's right. Or either that or charge the same price. Just bear with me for a minute. Go back to the gym, change that to three, take the spaceport down to three, have everything at three. And if you give them a card, then it doesn't matter because it's $3 for everything. Yep. And I mean, so if you got a So you could make a membership for the three of them because you've got the prices where they should be. Yeah.

I mean, that's something else to consider. And I'd do the same. Well, the non-resident, you can't do anything with that. I mean, unless you want to give them some type of deal for a year or something like that, but I I I don't know where we want to go with that at this point in time. And I would assume if they purchased a punch card for the open gym, Spaceport, fitness room, and movie theater, they would end up getting nine free. Okay. Yeah. Free on it. Yeah. Okay.

You're going to make everything $3. Open gym, $3. Well, I mean, that's something for them to think about. What I would do is I would think about that because that way if you're doing your bundles and you're doing your packages, if everything's $3 across the board, Yeah. then it makes it simple. Then nobody can say, "Well, you're charging us more for Spaceport. Oh, you're charging us more for the gym." Yeah. $3 across the board. Come on. You got to You can't do anything for three bucks. You can't even hardly buy a bottle of pop for $3. That sounds like a steal. No, I mean to me to me looking at this, a kid walks into the store, he buys a a bag of chips and a candy bar. He spent five bucks. Yeah.

He can come there for $3. I don't know. I to me it's Where's your priority? Yeah.

Does the commission seem to like the standardized pricing across all the rooms or what do you guys think? I mean I mean that's just coming from my aspect from sales and Jim could still stay at two though just because I mean that's just somewhere they're going in to play like basketball or something. I can see leaving everything else at three, but then I get how you're trying to make it all equal the same. Well, and the thing is is how do you know if somebody's saying they're going to use the open gym and then but yet they go to a different room and do something else that we would have charged more for. It it does make more sense to kind of just do a flat

flat fee across the board. Yeah. because you're always going to have those crossover people that So, open gym is how many is it per hour or just as long as uh for as long as we're open? Right now, it is kind of limited because we have the gym constantly being used different times. Okay. So, it's really a per day price, but it often ends up being only a few hours. Um so, really we're looking at really it's a per day or per drop in price. You come in, you can use it until we're closed. I mean, these prices are extremely low. Like myself looking at that,

I would say a lot more than that. But that's just my opinion. But um I I don't know. I think it was what $10 for a drop in over at Maplewood back in the day or was it five between five and seven? I tried looking up the pricing for Maplewood. I couldn't find a consistency e it wasn't even in the fee schedule at the time. Yeah, I mean that was a while ago and I I remember, you know, we had friends that would go and use the the drop in and but I mean $2 is I guess it depends on who you're talking about like kids that are coming from after school, they're coming from the middle school and they want to you know maybe but even that is like it's it's a steal. So, but

how are we on capacities? Are we getting plenty of people show up? Is there an area where we want more people to show up? Because obviously I mean we want to be a benefit to the residents and not rip anyone off. I mean we want to make money but we also want to pretty much be a full capacity. Yeah. With a lot of our programs we are just not I guess we don't use the term I guess making money. We're just trying to break even if not lose money is often the that's the thing that we've been fighting youth

that's a thing we've been fighting since I've been on this commission. We've always it because it's the mentality of city council, right? Back then when I first came aboard, city council wanted to give everything away and didn't care if you lost. Right? After a while, it started to switch and we got the thought of city council said, "Okay, we don't have to make money, but let's break even because we don't want to have all these afterchool programs losing money." So when I said, "Okay, that I mean that to me that makes sense." And I think the thing is if you put the fee schedule at $3, right, and you wait a couple years and you go, "Okay, we're going to go up to four." And if you wait a couple more years and then you go up to five, well then we're getting it to where we want it to be. And people got to realize cost of living goes up every day. Okay? So,

but in the grand scheme of I think all parks and wreck, they're never there to make money. They're there to provide a park services and wreck services to their communities. And right, you're right. We're not there to make money. Just break even. You just want to break even. That's all you want. Even break even. I think there's in the grant for parks and wreck, there's usually a net loss that most communities are. If that's if that's out there, then that's something that's totally new to me and probably most of the people on this committee. parks at rent. I have not heard that they even or lose. Yeah.

To answer the second question though for occupancies. Uh the rentals were doing good and actually we can talk more about that when we get to the fee schedule. Um we are having those rentals. You know people are coming in. Of course we have groups and services and programs that are running every single day. The amount of people coming into the center is good. Um, in terms of these rooms, there is definitely a lot of like right now we're getting the daily question of when's the game room going to open back up because it's currently under construction because we moved it. Um, so we know people are looking forward to the game rooms and stuff like that again. We do get asked a lot about the movie theater. Um, we haven't programmed that yet. Again, it's brand new. Um, but we are getting lots of questions about it. Um, space for an open gym. We find there is a lot of want for the open gym. Um, we are running that right now for the $2. Um that has been pretty good. Um it's not been consistent, but some days we'll have a lot and some days we'll have none. Um and then for Spaceport, that is consistent with a few kids that purchase the membership there. No one's really paying the drop in fee right now for Spaceport. Um but there are about 15 that have a membership and almost consistently we see those three to six kids every day um in Spaceport. So, it'd be nice to see an increase in the spaceport usage, whether it be the membership or drop in. Um, if we move to the $3, I can see the the pricing on the the the membership might kind of fizz away with the Spaceport. Um, it would be nice to see more uh usage of Open Gym and Spaceport, though. Those are two that are I think it's Open Gym's just new, and Spaceport, I think, is just it went from free to a pricing model, so it just discouraged some people to return. So if you like that, could you like if you bring a friend and sign a friend up, you get a free visit?

But I would think though, so if we change these all to three something to give them incentive to bring their friends to the thing. Yeah. And what's it cost you? $3 for one visit. Okay. You're not losing much. But you just picked up another kid. Yeah. You know how it is. They tell two friends, they tell two friends, right? But I feel like we changes odd to three. It should just be like a punch card for the day for any of the rooms. Yeah, you can use any of them. It shouldn't be specific to like you can only go here there. It should be say like a punch card for the day for any of these rooms if it's going to be across the board to just do one.

All right. That's a change in uh what we were talking about, but we can definitely look at I'm kind of seeing the consensus of per resident pricing $3 between movie theater f or yeah movie fitness phase 4 and open gym. And then can we just make the non-resident all the same? Either the five or $6 for all the rooms or You know what? That might not be You know what? That might not be a bad idea because then you're picking it up. You'll you'll pick up the alternate on it. That's a good idea. So, three and $6. So, we're thinking three and seven. Say six. I say five or six.

I agree. Five or six. Somebody want to make a motion for five or six? I don't think for this. I mean, we make a motion if you'd like, but just the recommendation because this doesn't have to go to council. Just the recommendation to me and staff, we can take it and go. Okay. Um, six. I'll say six. Six. Yeah. Six. Dennis. Dennis. Yes. Everybody shaking their head on six? Yes. Six. Go to six. And then if we think for non-resident for non-resident six across the board. Yes. Instead of the 10 and the five just make it six across the board. And then punch card.

If you buy 10 get three free like across I'm sort of if we're going to let them go into any of the rooms there's just got to be one set fee for punch cards as well. The open gym then make it all three free for everything. Yeah. Yeah. Oh, there you go. Instead of instead of getting two free and four free, just make it get three free across the board. Make it consistent. Yeah. Well, obviously we'll take this into marketing. We'll consider different ways, but you'll be paying $30 for 13 visits. Yeah. So, every 10 you get three, right?

So, will they pay for this in advance? This This isn't an advanced payment, right? So, I got you. So, they're going to give you the 30 bucks, but you're going to actually give them a punch card that has 13 visits. 13 visits, not 10. Yeah. Got Or they can pay $3 when they arrive on that day. Now, we're we're back to resident. Yes. Resident. Yeah. It's easier to speak in resident terms than Yeah. assume then it's same for non-resident. Okay. And then when you you offer a punch card to non-residents. Yeah, we do currently. Yeah. Okay.

We don't want to exclude I wouldn't exclude a uh the non-residents just different pricing. Right. There. So they they'd pay 50 bucks and they'll get a card that gives them 13 punches. 60 because we said 60. Oh, 60. That's right. Yeah.

Okay. that we can do and we can move forward with that and hopefully uh that is this is some this is finally what we're waiting for to move on with a few of those rooms and get stuff advertised and whatnot and I do think uh a punch card option like that paying once every so often using it as you use it will be better beneficial to the families and the students coming over and using the space allow the families only to come in once in a while and purchase the card or purchase it online and allow their kid to come in and use it. So you came up with a percentage for resident versus non-resident, didn't you? Last meeting you you were trying to do some kind of percentage. I mean, right now we're at You mean the difference between what's

Yeah, he was doing a calculation between resident. Right now we're double the price, right? Kind of. It sounds like it's deterring non-residents. Do we not? I mean, if we're trying to up the capacity, we definitely want to make it appealing to them and not, you know, double the price. like five does probably sound a little bit better just as it's not completely double. Yeah, it seems always be changed later if there's obviously capacity.

I'm with you. But they said $10 for a spaceport and we took that back to six. So the people that were paying 10 are now going to pay six. They should be happy. Um if you were paying five and you're going to pay six, are you going to be happy? I don't know. Fitness room. Um, what was what was a non-resident paying in the fitness room? Currently, right now, there was only there was only a drop in rate for resident or there's only a drop in rate of $3. So, non-resident wasn't wasn't any different. And then the movie theater, was there a price for the movie theater for a non-resident? No, this is the first time we had anything.

Okay. So, the numbers you threw down here were just plucked out of the air basically. These were consideration of what it takes to operate that room with staffing and like you know open gym purchasing basketballs once in a while. Spaceport having to not even considering the staff's time in spaceport. Um but having to buy controllers and what's like some stuff like that once in a while. The fitness room that pricing is based on the maintenance cost of that room on a yearly basis. Um and then the game room and card rooms are obviously free. Um, so that's kind of a lot of our pricing comes by what it takes for us to run that room or operate that room. Same thing with our programs. It's those cost is what it costs us to operate that program. So we do try and break even. Obviously with the drop in, we don't know how many people we're going to get in a year. So we don't know what that revenue is. So it's all based on estimated numbers of what we're going to see in a year.

Um, that's kind of where we drive those numbers from. And in terms of the answer to the question about the scale and the percentage we use, it's often it's often a sliding scale. the cheaper it is, the higher the percentage you're going to see. Whereas the more expensive the class is, like in instance for the spaceport membership, it's $20 for resident, $30 for non-resident. So you see that scale go down to almost a third. Um, so often you do see our cheaper fees double and then our more expensive fees, which are around the 20, there's not too much in the center is more expensive than $ 20 $30, drop down to a third for the non-resident. So that's kind of our formula that we use for it. We also sometimes estimate like if we know it cost $100 to run a program um so we need at least six people at this cost to run that program that's what we plan to get. We'll take an average of you know 80% resident 20% non-resident and that's how we'll come up with that pricing um to determine how what we're going to charge for the two. So it's kind of different per thing and the scale you're referencing is actually to the room rentals. Um same thing where depending on the pricing is how we came up with that scale. Um the room rentals obviously a little different because that's just cost of what the cost for the room rentals is more of a percentage uh across the board. And that was just comparison of other rental facilities in the area that have the similar facilities is how we came up with the pricing for um the room rentals. And we can talk about that more. That's the next item. So we talk about more of that. Um so that's kind of where the non-resident resident pricing comes in and how we decide that we're not trying to deter but it's also we do have to remember the residents pay for parks and wreck,

right? So the the people that enjoy parks and wreck outside of here don't have to pay the taxes like the Garcy residents do. Of course they're paying their own taxes, but they're probably coming here because their city is not fulfilling those services, their needs. So it is going to be just a little more expensive for them. So it is not $6 is not uncommon. Being double is not uncommon for a low fee for us. Are you okay with that or you or you still want to I want to fill it up all about the kids. You know, more kids we get in that gym for open gym, it's great crossover whether it's soccer league or baseball, you know, getting other kids. Westland's right there by Radcliffe. I mean, we want we want kids in there, right?

Yep. And definitely with Westland, we service in need because they don't have a rec center. They have a friendship center more senior based, but they don't have a rec center. We don't have a rec center like anybody else anyway, but also Westland doesn't have a rec center at all.

All right. Well, if everyone's happy. Anything else? If everyone happy with that item, I think we can move along. Moving on. New business. Yeah, you got some. So, this one schedule recommendation. Feed schedule recommendation. And I will say the fee schedule itself is sometimes a bit confusing to read, but if you want to look at the green chart I made today, that might be a little bit easier uh to understand the first set of fees that I'm going to go over. Yeah. Um

essentially the recommendations we're making for the room. And again, I'm looking for your guys' insight on what you believe is this a good move or not. Um we're standardizing the pricing. So there'll be almost three levels. There'll be that and I'm talking about weekday pricing for residents because or actually I'm speaking about weekdays non-resident when I'm when I'm speaking because that that is that first column. It's a bit confusing because residents get to take a 20 20 $20 per hour discount off all the pricing you see. So the non-resident weekday pricing there's going to be a $50 level, a $60 level, and a $100 level. So essentially, you're just standardizing those three pricing models across all the rooms. Something we hear often in our rentals is that the card room and the heritage room are very similar, but there was a big discrepancy in price that, as you can see up there, that $40 an hour price. Um, the card room does hold more. The card room does obviously it had a lot more money go into it and making it through uh the grant funding. And um it does have a different style to it, but it's hard for like a you know sometimes we hear you know a group or a nonprofit wants to come in and rent the space uh for a card tournament or a fundraiser, but they would ra they end up just renting heritage room instead because it's a cheaper rate for the same type of room. Um we don't have to move to this pricing model, but this is just a suggestion from staff and what we're hearing during these rentals. the heritage and the student lounge and those classroom those basic rooms do get a lot of use and sometimes when we're full instead of someone just booking the card room which is very similar they'll go somewhere else because the card room is more expensive. So we do believe it will lend as we fill up in space to more rentals because now we have more rooms at the same pricing model. Um, so,

so do we ever call any of the other cities to see what they charge for some of their services?

In terms of room rentals, it's it's a hard to compare because there aren't a lot of places that have the same facilities as we do, but we did compare between even facility rentals in our own city. We have a few private uh venues that you can rent from of the same capacity. Of course, there's a straight farmhouse and oddfellows hall that we compared across. Um, and we did compare with a few other like Avonia has a few rooms for rent. These are all very comparable, if not just a little bit more um because of the amenities we provide along with, you know, when you're running your program at Radcliffe, you we have our advertising. We have a lot of people coming through. People are going to see you in our building. And it just depends on your day of the week and what you're what you're looking to accomplish. But these are very fair to market value to our evaluations.

Okay. That's why I believe uh the card room being more expensive and the movie theater being more expensive aren't beneficial because I don't think they're getting the rentals. Um Okay. Because of the additional cost. And you think with dropping And you think with dropping the price down to what it is on here, we should see a bigger increase. Yeah. But I think we'll get more rentals mainly. What's our plan if we don't get more rentals? We can reevaluate again. Okay. Yeah, we can. If you guys would like, we can in probably 6 months bring a report of what rentals were prior to today and the last 6 months and see where we went. As as long as you can provide the information so we can evaluate it and make a a decision. Yeah.

Because if you can't give us information, we we can't do anything.

Yep. And the one number I couldn't just get is how many people have come in. the heritage room or the lounge is already booked, which is that $60 an hour range for a non-resident weekday. Um that turn around and don't book the card room, even though it's very similar um very similar space. So, something that we will actually have to re-evaluate here pretty soon is there will be two additional rooms to add to this, which is the community kitchen and a room I've been calling the serving room, which is the old cafe, which will be in between the heritage room and the community kitchen. Uh, those two rooms will have to eventually come back and add pricing to. So, we can also look then we might have some data on what this this has done when we go to do that again. And and I will kind of separate because there are like three different sections of the fee schedule. Just this part alone, um we could not do this right now. If you guys feel like you want to see more data or see more long term of the pricing we already have, we can continue moving forward. I have just noticed we're spending more time with the difference in pricing in rooms and the different rooms available is a little bit more complicated, especially even when you're taking someone around the building and saying, "Well, you have this room, but it's this one's $60 more an hour than this room. Well, this one's $20 more. This one's $40 more. I think having those three levels, the 50, 60, and 100 fit better for the space and the rooms we have available.

Yeah. Because you can show them the three rooms, say each room is $60. Pick the one you want. Yep. But again, that's why we're bringing this to you guys today so we can get a recommendation how you guys feel on it. So the resident it says two hours $20 person. What does that mean? So if I twoour minimum $20 per person plus one other room.

Yeah, that is the party package which if you look below the 10 person minimum for two hours party package. There's four different packages. We thought in creating this this would be a seller. This is how the ice rink kind of runs their party package along with an hourly rate. Um it hasn't worked for us. We have not had one party rental yet. Um, changing some of this pricing will eventually change some of that. So, we will revisit and look at how that package is structured. Um, but right now there hasn't been any interest. Most people prefer to rent the room and bring in their own food. I was going to say, do you think Oh, that was with food. $20 a person. That seems

Yeah, cuz it says your choice of two of our standard rooms. It didn't say any food's included. I don't think you get food included till you get to the Yeah. the deluxe party package. So, you get to the deluxe and then the ultimate which includes the deluxe also. So, you're saying that they're thinking that the pizza party in the room at $30 is too much? We haven't had a rental yet. Again, did we check with any other cities? Are there cities that went rent rooms for like this? And what do they charge? I believe uh and I and I I mean I still think this this pricing was referenced against more of those party places. So if you look at um event spaces

yeah the a lot of freestanding or uh like in um strip malls that they have um but this is something that I do for a living as well and I think these prices are just fine. the party package. What I would say in regards to that, and that's something that you guys can look into, is to figure out what a 10 person party package would mean for you guys. Um, and that could be, you know, $250, $300, and that's, you know, this is what you get. Here's um you get access to the the um game room. You could depending on if you want to throw in food or drink, but again, they could bring in their own

for that. Um, but that is something that I just a suggestion because that's kind of like what I do as well. Um, is when creating those birthday party packages because I work with a lot of that right now and I'm seeing that like a lot of phone calls for birthday parties. Nobody wants to have their kids their birthday party at their house. So, they're like, we where can we go? So, yeah, I think if you create one total price instead of saying $20 per person, um, you might get something as well. So, you're saying even just remarket it, do the $20 at 10 person at 10 people, get that price and then even just say anything above that. Yep.

Um, charge that because you could just like the standard package, you really could just say it's $200 for 10 people. Yeah. $20 every additional kid. Yep. And market it that way. um throw it on social or give them a discount for additional kids. Yeah. Well, I think there's even resident Oh, yeah. Yeah. Yes. I see what you're saying. Yeah. Because after that point, we know we made what we're supposed to do for the room. The additional kids could be cheaper per kid. Yep. Yeah. Oh, yeah. We never We That's uh I mean, I think that's the that's the best way because if you know you made your money, why not give them a discount if they want to bring additional kids because you've already covered your money. Yeah. And you would and that's that and that's why some of this gets a little confusing because then you have to reference it with it above and

after you hit 15 kids I believe it is cheaper just to rent the room. Yeah. Say pizza back in that could be different. Right. So like a card room you're saying $20 per person. So you have 10 kids for two hours that's 200 bucks. You're paying more than your hourly rate. Well because we're decreasing hourly rates before it was it was the correct that was hourly rate. Yeah. Because you have to remember too, the party package is planned for Saturday, Friday, Saturday and Sunday nights or Sunday during the day, Saturday night, Friday night. Well, we're closed often on Friday evenings and Saturday evenings. Uh so those all would be the after hours. Um I see

that is something that that's my next thing is to look at and see uh how we can make that better and make it a little bit more. I just wanted to start with this and see where we would go. Um it's all brand new to us. Right. Right. Right. Well, the party package was I think brought to you guys at one point and approved through the fee schedule, I would assume. I think Erico, it would have been a long time ago. Yeah. Few months ago. Yeah. But we did I mean the staff did think that the party package would sell and that's that's how Zapzone and those other businesses do is the party package and we just see often that they would rather just bring in their own food to their own cake and uh just purchase the room. So

yeah, but those kind of places like Zap Zone and Pump It Up, they have a big draw because they have their own fun. Yep. Renting a card room. There's not like a So this one, and we can wait to make the motion or we can do this in three pieces because there are like three different pieces of this fee schedule. Um this one we do need a motion on because this we will have to take to council. Uh, is the pricing you see in the green sheet satisfactory or um any changes or leave it alone for now? It's satisfactory for me. I guess that's probably the big thing. So, someone wants to All in favor? Somebody's got to make a motion though. I can't do it, guys.

Yeah, someone just wants to make a motion that the pricing on the rental rate chart is approved as um presented. I move to approve the rental rate chart as presented presented to us. There you go. Second, buddy. You got a second. We got a second. Yeah, Rob second. Rob second it. All in favor? I 80 again. Moving on. Other business. Actually, wait. I'm sorry. Oh, do we have one more? Sorry.

I was taking notes. Um, so that was the first part. So, if you actually look at the fee schedule, that very first page with a lot of stuff on it, I just duplicated to the green sheet to make it a little bit easier for you guys. The second sheet, the shorter one, has two things I want to talk about. Um, oh, I'm sorry. I want to go back to the page before that, too.

Yes. On the page for Ford, at the very bottom, there's two red lines there, the parking lot and the south parking lot use. um this pricing. So the parking lot rental monthly per square foot per month. This is for large companies. We actually have one right now asking us for this for a price for the used lot. They want like a,000 square foot to store heavy equipment or trailers or trucks while they're working in the area for a project. Um when looking at other companies and what they charge for parking lot space like that because of the heavy vehicles, it's often a dollar per square foot per month. Um, we are kind of blessed with a very large parking lot. So, if they wanted a thousand or 5,000, we could definitely offer it up to them. Um, and we're the only large parking lot in the area for Westland and Garden City and that entire quadrant. Um, so we actually do have a company right now, that's the reason why this is in front of you. Um, that dollar per square foot. And then we also have another uh person or company, we're not exactly sure yet, that is looking to rent the south lot for a craft and vendor show. And that's why I put that price in there, $500 per day. So if you were at the trunk or treat, really the area the trunk or treat used that south parking lot, that's what we're looking to do the 500 per day. So however long they want the lot from early to morning to night. Um if they want to run an event in that space, that's kind of what we're designating for the 500. And then that dollar per square foot. Um we can determine a minimum. So I think there will be a minimum depending on the contract that comes in front of us. So you have to run to at least 500 square foot. uh per month. Um this company is looking at a thousand square foot right now. Uh so they'd be thousand dollars a month for the next few months while they're here in our lot. Uh so far they did they have brought a huge vehicles in um as we try and figure this out and there have been no disruptions. They've been really kind and nice actually to us and they've actually helped one of our contractors out when they were in need and um I think that's a fair price

moving forward not only for this company but uh in the future. So, if this is good and you guys like that price, maybe we'll just make one little motion just for those two. Um, if someone wants to make a motion for the parking lot fees as presented, uh, that can be our second motion for this. Uh, get a little more. What type of companies are we talking about? What kind of uh, mostly utility companies and it's usually trailers, trucks, enclosed trailers, stuff like that that are doing utility work in the area. So, it could be DTE, could be we have, you know, any of our power outages, WOW, Comcast, Universe Monthly. Yeah. But it just sounds like it could be something that DTE might even have a contractor that's doing some updating. Yeah.

And they just need to be in the area for a couple months because they've got to service Westland, Garden City, and they work for DTE and they just need a place. They can't go down to Detroit and park their stuff. Yeah. Well, yeah. I don't see city council really approving to be a salvage yard to machinery and tearing up the parking lot. Right. Exactly. But it's good to get paid for something.

Yeah. And we are putting an agreement together for them. We already kind of have it because some of our contractors use our public works yard, but those are only contractors that we employ. So, we do have that. We need they'll sign a hold of harmless. They'll need to have insurance. They'll have to do an orange construction fence. Um there's stuff they'll have to do to make sure the property stays clean, that their stuff stays in their their allotted use. Um and it's only it is only temporary. We're not looking for any long-term renters three, four years. It'll be month to month um for a few months at a time. So they build us a new pavilion. They can stay for a while. We do have a large lot, so you almost don't see them. Yes. So we need a motion. We need someone to make a motion for that.

The parking lot fees as presented. I move to approve the parking lot fees as presented. I'll second. All in favor? I I I 80. Moving on.

And the third would be this very last page, which we've been asked, and I I know I brought this up the last one. We talked about that teen fitness room membership. I duplicated the pricing for the adult. The only one unique about the teen pricing is that we I think we do want to add the caveat that you have to also have an adult membership uh to use the fitness room as a teenager. So that 13 to I believe our adults start at 18. So that 13 to 17 age range. Um they can use the fitness room. We again this actually this is brand new. Um we are going to allow them to use the fitness room with an adult. So, this is technically like an add-on membership to an adult membership. I duplicated the adult price to show you guys today. We can stick with that. We can decrease it. We can match the senior pricing if you'd like. We can find the middle between the two if you'd like. Um, this has been a request more than once for a teen level membership for that room.

So, they have to come with the adult. Correct. They can't come on their own. Correct. Which would require an adult to also have a membership. Yeah. Right. Yeah. because you have the free weights and all that stuff in there and you can't let young kids do this. Yeah. And then the other caveat is we could leave it the same price but not require the adult to have the membership. So there's two options with this. Um, well, I like the idea of them having an adult membership just so that way they're being there's also a responsible adult party to their account, but I feel like the fee shouldn't be as high because now they're required to have a like two memberships, right? The teen fitness membership should be a little less than the adult if they have both

just because they have to have an adult member membership with them. You said senior is a little bit lower, right? Yep. Sen senior is if you see at the very top line $9 for one month and the adult is $12 for one month. I think it's reasonable for the teens also. $9 for the teen. Yeah. Give them the senior rate too. Yes. Why not? Yeah. Seniors in high school and seniors and Yeah. You got senior both ways, right? No, I I like the fact that the parent has to be there. Um because Yeah. You know what kids are going to do when they're gonna Yeah. But if they if the parent has to be there, they should get a break for bringing their teenager. A break in price. Yeah.

I mean, right now, what is it? Planet Fitness. I think they offer it to high school kids for free. I think during the summer for the summer. That's for three months only. Yeah. And that's actually we've seen a spike when Planet Fitness stopped the free memberships during the summer. We saw a big spike in people asking, "Hey, we want a membership. Uh why can't we, too?" Because we didn't have a price and they weren't included in the original. Um, so if we make the residents the same fee schedule as the seniors, can we make the non-residents the same fee schedule you had for residents? So the 12, 35, and 100 for the teen, secondary. Yep.

Yeah, because the senior fitness room technically doesn't have a non-resident rate. Um, yeah, we can do that. So it would make for the add-on membership for the team it would be 92570 instead of 1235 and 100 and for the non-resident it would be 12 35 and 100 instead of 1540 and 120. Does that make sense? You got that? Did you get all that? Yep. You got what she said? Yep. Okay. Yeah, that makes sense. Yeah. So the non-residents will be Yeah. We're going to have we're going to charge residents and we're probably going to have to make a motion for both.

And before we motion on that one, I guess I'll just draw your attention to the bottom. Um this is that and this might actually these numbers might need to be changed a little bit given on the decision we just made about the drop in fees. Um this is that center membership you guys asked about and being for the entire family. So per family up to five per month. Uh pricing for resident and non-resident that' be spaceport open gym in the fitness center. Um, now knowing what we just did with drop in fees, I'm going to actually suggest we take this off and don't do this right now for the membership for the entire family, we'll go back and I'll I'll run the numbers with the pricing that we just discussed with the three and $6 for the dropins. We'll run that for a little bit. We'll see how it goes, see what the interest is and then then come back with this membership

fine family. So, I wasn't expecting to to generalize all those numbers and I think that'll lend itself really well instead of this and this that might actually be more successful than the membership. So, we can also kind of see are people still asking for that membership or did we answer their questions with the bundle punch cards? Yeah. And then see like if they think memberships would be beneficial, what do residents think is like a decent price that they might pay? Not that we have to go by what they're saying, but let's get feedback from them, too. They're all going to want it for free. Remember? Well, I said we got a When you ask sometimes you're going to you're not going to like what you get back in return. They're already But they're already paying for a punch card. So, like what are you willing to pay for like a monthly one kind of thing? It's just feedback, right?

Yep. Yep. So, is there any questions, concerns, comments about this the center memberships? Are there uh I don't know if I don't know if that pricing you're like, "Oh, it looks really good." or no. I think right now we don't I'm trying to figure out because you said five people and I'm trying to do it in my head. If they all came there once a month that's 15. If they come twice in a month that's 30. Yeah. You know what I'm saying? I mean if they come four times then that's they would have spent 60. So there is a possibility if they come once a week they can see a they've got to be able to see a savings. Yeah. Yeah. which I think both of those fees are good. Yeah.

And then you're going to have to give them additional and they get additional. Is there a fee for the membership card or is it just on a name of somebody cuz you know what I'm saying? Like Yeah. Electronic card. Yeah. You two and then there's you got three kids. Well, what do you do? Five people get a card. Yeah. But I have two adult children so they don't count anymore. Yeah. They would be electronic. But I'm just saying with a family that had two adults and three kids. Now you got five. Now that one wants to go in the morning, one wants to go in the afternoon, one wants to go in the evening. Well, everybody needs their own card, right? Yeah. And that's kind of what we're already doing now. They do have those little tags you keep on your key ring. Yeah.

Um so we do have those. And the way Sportsman works is it kind of groups everyone as a actually groups it as a group is what they call it, but a family. So it would actually the family membership would serve well. It would work it would work with our system. So, but if we're good right now, I think we'll pull that off and maybe when we come back with the community kitchen and the serving room pricing, we can throw that back on after we have some more ideas. In other words, you want to pull those two off. You want us to agree to pull those two off of there? Yeah. I think So, do we need to make a motion to remove them?

I think if I I'll read this out and we'll get a consensus, then we can make a motion on it. So, the teen fitness room, the resident one month will be $9 a month. The teen fitness room resident three month will be $25. The teen fitness room resident one-year membership will be $70. Those three match the same as the senior memberships, but do require an adult to enter the room. Right. The teen fitness room non-resident will be $12. The teen fitness room non-resident will be $35 for three months. And then teen fitness room non-resident one year will be $100 for three month or for one year. Um again with the same caveat must be added on to an adult membership to enter the room.

Yes. Um, we will take out the two membership, the center memberships and not approve those today. Correct. Anyone like to mot somebody's got to make a motion. I don't You went through all of that. So, that was perfect. I'll make a motion. I'll second. All in favor? I 80 again. And that does conclude the feed scale recommendation. So, this and actually the changes at the last meeting will all be on the council meeting this upcoming Monday. B schedule. Are we done? Recommendations? Yep, we are done. Other business. Are we done or moving on?

Other business. Public comment. Any other business? Public comment? Nope. Public comment. Anybody? Um, you got any more reports?

Uh, I can talk a little bit about upcoming programs. Yes. Uh the month of November is quickly approaching. Um I do want to talk about three programs we have either brought back or started in the past two weeks that have been very successful. Yoga on Saturday ran for it actually reached its max capacity. We had to turn one person away for yoga on Saturday. That was very encouraging and we plan to add more yoga. We are also looking for more instructors for yoga. Uh the one instructor we have now can only do Saturdays. We brought back uh music and movement that is doing very well. That's a uh several week class. Um we were a little hesitant at first. The programmer uh was not sure we were going to get the staff the amount of participants because the last time we ran it, it did not do as well. We did get I believe 10 kids to join that. So um that was exciting to see. And then mindful motion um is kind of a new class kind of a mix of two others that also reached half its capacity which is a lot more than we originally expected for bringing the for a new class running for the first time. Um so those three classes in the last two week very very happy with the progress on those. Um in November of course we have our Thanksgiving senior lunch on November 21st. The question we getting a lot right now is it going to be a boxed lunch again. It is not going to be a box lunch. Uh so if you guys get that question the last year they get we thought it was a really great idea last year. They got these box lunches. Everyone loved it the day of the next morning. Everyone told us how much they hated it. So we will not we get the question. I I've several times I've been at the front desk and someone said, "Is it a box lunch?" And the front desk at the time didn't know what the lunch option was going to be and they would say, "I don't know that. I'll come back when, you know, but I am dying it if it's a box lunch." So, no box lunch. We're going to go back to the other style. We have, you know, we're rather just serving more family style for our lunches. So, we will go to that for the Thanksgiving just as it used to be. Um, in previous years, the building has been closed on Veterans Day. I don't believe it will be closed this year. Um, I didn't realize we were normally closed,

but I don't think there is a reason to be. Um, school's still in session. People still want to use the weight room and stuff like that. So, uh, we do plan on being opened. Um, of course, we're still running our open skates every weekend and during the week. Uh, we do have additional programming we're scheduling for November 26th. Students are out of school all day, so we plan on running additional open skates and maybe like almost a mini camp GC for kids that day that aren't at school. We probably won't run much um on Friday, at least at the rec center. Ice Arena probably will. Um but that Friday, we think people will still be doing Thanksgiving activities or stuff with their family. Um but that Wednesday, the school originally was a half day. Now they're a full day. So we believe there are some kids looking to do some stuff. People aren't out of work yet. People either have half days at work. So we're going to try and run some type of sort of uh I want I say Camp GC because it's really all those activities for those kids, whether it be spaceport or open gym, that type of stuff during the day. And we do have an open skate we've added to that day uh for people. So that's kind of an outlook of what's happening in November. Um not too much new stuff. We did add a lot. So we're seeing how those programs run um and moving forward on that. The grant updates, we just filed for our last reimbursement of the Wayne County ARPA, which was $77,000. And we on the same day of me submitting that grant this week, we also got the approval for our last reimbursement, the sixth reimbursement that Erica had final had uh submitted for $313,000. After this $77,000, that'll be $4 million reimbured from the Wayne County Arper Grant and completed. So that's the majority of the funding for the center and we're very very thankful we're we're crossing that finish line with the reimbursements, but also the projects happening in the center. Um the only pending last project is the um community kitchen that has some that's using some other uh grant funding. So, but that one will be completed very very soon as well. That's the last project outstanding in the center right now. Um

we will continue to have updates with the Radcliffe committee because we still have a few outstanding things in terms of uh a fitness area and some other stuff, but that's past the Swing County grant. That's another grant. Um the other grant we currently have running too is the uh HUD grant which is running um most of our HVAC project that is uh going underway. We just turned the boilers on at the center um this past week which had been really needed because our head start has the program one of our renters Head Start has a minimum temperature for the rooms. So every day we're working with complications with them and the boilers and that type of stuff. But we're moving along. Hopefully within the next month we'll have controls and the boilers will be up and running on those controls. Uh right now the boiler is just running wide open. Um and it's keeping the time it depends where you're at in the building because the water comes out really hot and it gets cold as it goes around the building. Um so if you're really close like I am to the boilers, my my office is really warm and then it kind of cools off as you get throughout the building. Um so those are the two grant updates I had for you guys tonight. Any questions on any of the activities in November grants?

No, this is old. How did the uh oh food trucks go?

Oh, the food truck events did go over actually and some of this is outside of parks and rocket in a little bit, but our first uh version of the food truck event uh that we ran was food truck Fridays in downtown. We had a very successful turnout at that of course. Then we had the chili cookoff which had a great turnout for those food trucks. We wanted to continue that at Radcliffe Center. Um we had two two nights so far sadly. We had one planned for this week, but one of the trucks um had to reschedule. So, we're we're still hoping those two trucks can make it. It just wasn't going to work on that Tuesday. Um but the first event went really well as the patio. Um we had they had lots of visitors. Both of them were very happy to be there. Um the center was collecting $2 two two% um of their sales for being there that day. And it wasn't it wasn't a lot of money that was collected. Uh I believe it was around or less than 50 bucks, but it's still for the food trucks that's really good for them. So uh they were very happy to be there. The second one was the day of trunk or treat and if you were around on trunk or treat day, it was rainy and cold and at some point 30 m 30 mph gust. Um the trucks of course did really good in the evening which made up for the day being um kind of poor. You know, of course with trunk or treat, we brought in over 3,000 kids to the center that day. Um, so those trucks got a lot of use and it really I went to them and said, "Hey, I know you only plan on being there 5 to 8, but can we just have you come in at noon?" And we did get visitors as I was setting up for trunk or treat throughout the day. I saw a lot of cars. It's something about food trucks. People people come for food trucks. Um, what was sad about that one though is the people that did visit didn't actually see the center because we had them out front, which was originally when we were planning the food truck events. I considered putting all three of them, all three events, all three days in the west parking lot and bringing some picnic tables over there. Well, after moving the picnic tables and everything else I had to do to get them out front, I realized I'm never doing that again. And it worked out really well having them at the patio. Yes. It also encourages them to go in the building because I couldn't tell you how many times people kind of peeked in

during the food truck event on that Tuesday going what's this place even the food trucks themselves what's going on here so not even knowing what the building and both food trucks actually all four food trucks so far are all garden city based food trucks so I think just the people coming to the center alone and kind of getting to the patio whether they go through the west entrance or even going in through the patio gate where is where they could come in on that Tuesday after you see the patio, you're like, "Oh, this is nice. Okay, what's the next thing?" And then you see this, you know, nice indoor space and you kind of look go around the first patio.

Yep. The first thing you see is the veteran services and you're like, "Oh, okay." And then, you know, so you kind of start to explore and that happened more than once on that food truck Tuesday. So that that definitely confirmed that I don't think I'll ever do them on the west entrance again. I'll definitely use the patio space. Uh easier for staff and even better for people coming through the building. So, it is a longer walk, but I guess that's what we kind of want is them to walk through our building. So,

that worked out really well. I do hope um uh people are really excited. I guess this one, the Grand uh Grand Drivers Pie Company, they're going to be one of our next trucks. And then, um uh Shin Hot Dogs, I still got to reach out to both of them, confirm their dates and stuff, but they're both excited to do it. So, hopefully we can get them confirmed and we'll do one more before the winter, if not more. So, it might change a little bit how many we do once we have the cafe fully up and running at Radcliffe. Um, but we'll see when we get there. Any other new business? I don't have anything. Public comment. Commissioner's comment.

Rob. Rob. Hey, Kathy. Um, you know, Erica, when she uh when we had a maintenance thing we wanted taken care of, there was a form to fill out. Are we doing that still? I think we have the park inspection forms. Is that the one you're talking about? That's the one I'm talking about. It's hard to do it in the winter time. Right. Right. Okay. Yeah. I think for the winter. Yeah, I think for the

still they'll have a concern about at Garden City Park that shodka entrance, whoever owns the one house. Um the the owner used to take care of like trees that would grow up in the fence line. Well, I they they're not doing that. So, it's up to the park. And it is it looks like it's park property. Okay. So, there's trees growing in the fence line, you're saying? Yeah. They're mulberries and they're really getting out of control. Like it's getting hard to like get through the entrance there. Okay. So that's that was

even even I guess for all of you even outside the park. So we are during the winter we don't run the inspections as often. In the spring we'll pick it back up. We'll get you guys make sure all your parks and we'll do those inspections again. Um but if you ever see even a small maintenance thing like that, feel free to send me an email, text me. I'll we fill out a form with public works or if it's something our park attendants can handle, we'll assign that task and get it taken care of. So, don't feel you have to wait till this meeting to let me know of maintenance stuff. It's good to have 13 pairs of eyes than just the three or four we have on staff. So, 13 of us here, but I got that down. We'll definitely put that in. Next,

I have nothing. Uh, I just want to say I was at the trunk or treat, me and Sharon and Rob. We handed out candy to all the kitties and it was a good time and it was a great event. I have nothing. Sharon, I just want to say at the track at Rotary there's a lot of cracks, tripping hazards. They can fill them in or something. All right. One of the things one of the things we we talked about was maybe what we should do is um

Rotary supposed to put so much money into the park yearly. Maybe they can buy some self-leveling coaul or something and fill them in. All right. Yeah. Either way, I'll just approach them that way. If they won't do it, then I guess we're going to have to do it because I've been I said if you don't fill those cracks, they're going to get worse. And what they've done is nobody filled them and they got worse. And they're getting wider. Yeah. So now it's almost to the point where you're going to almost have to buy a closed cell sponge, put that in there, fill half of it up, and then use some type of self-leveling caul.

Yeah, I know. Rotary did do some projects this summer. We can definitely talk about that even with next, but I'll get with public works now and see if there's something we can't even do before winter. So, especially during the winter season, ice and rain and stuff on the track. That track needs to be redone anyways. It does.

Resurfaced. I mean, it's probably right up there on the top of our list. I know when we went through like what's your top three for each park? Like, we did that and it was like, okay, priority first. What's what's number one, two, three each of us? I remember having to do that. But I I know that like Sharon was saying, it's just getting worse. But I think addressing that complete track would probably be beneficial for us. Um and if it's something that Rotary can um help with that, like offset the cost if they get grants, then that's something we could do. But um who's got Rotary

or Okay. You do. Yeah. So, put that on your top top. Trust me, it's been on my list since I've had it. Yeah, I'll give a couple orders. I'll follow up and let you know how that is. I just don't want anybody. Yeah. Yep. Goodness. Nothing. Just at the Radcliff gym looks great. And I see they're having paddle ball at the the one end. Yep. They actually today they started their Today that they started. Yeah. Free pickle ball basic pickle ball. Yeah. There was uh I think there were 10 people there. Yep. Oh, that's good. Yeah, there were nine people that signed up for the class and one instructor. So, yeah. No, it was actually very good. Everyone was very happy. It was kind of funny because when they all came in, I was like, all women. They were all women.

I was like, "What's everyone doing here?" They're all in the lobby, you know. I was like, "Something's about to happen. I forgot to pick a ball." And I walked down there and looked at it and they were all women, though. They were in there. Yeah. Yeah. It was a very good class. And that's actually, I think, a four-week class. So, they'll be with us the next four Tuesdays. Three. My class. It's a class. They're training them on pickle ball. Robert. No, I don't have anything today. Do you have anything you want to add? No, I do not. I just need a motion. Make a motion to adjurnn. I'll second. All in favor? I 80. It's a game. See