City Commission - Regular Meeting

Hello.

I think we're doing insect.

There you go. Just like repeat. I know. I saw it.

So, I'm gonna be running around I'm sorry. I'm gonna be running around my sixth and seventh grade. So, I'll be checking back with Gerald and Yoshi. If something goes wrong, Gerald Yoshi Yoshi and they love fixing problems. Awesome. You've been a great build. Thank you. Thank you.

And good or good evening. Good afternoon, ladies and gentlemen. Am I on? I think I'm on. Uh good evening, ladies and gentlemen. This is uh my is it says it's on. Uh this is the Garden City Commission meeting. It's a regularly scheduled meeting. It's a public meeting. It's going to be livereamed. If you want to come and make a comment or if anybody's making comments to the commission, please uh come up around up the stairs and speak on the mic over here. Okay. All right. And we will get started. If there's any other comments, none. All right. That's okay. I'll speak [snorts] loudly. Um uh this is uh Tuesday, December 2nd. It is 1:00. This is a regularly scheduled city commission meeting. Madam clerk, do we have a quorum?

Yes, ma'am. Thank you. Uh next item is the pledge of allegiance and the invocation. Uh Commissioner Ortiz is the purse commissioner that's going to do it. Please rise for the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Please bow your heads with me. [clears throat]

Dear heavenly father, we thank you for today. We thank you for um everything that you have given us, everything that uh you have put forth in front of us. Lord, I ask that you just be with us during these times as it gets colder. Be with our families, our pets who are uh suffering the cold. Uh please watch over them, Lord. And we ask that you just be over this agenda today. Lord, be in our hearts as we make tough decisions. Uh be in our hearts as we just discuss uh the items at hand. Lord, we ask that you give us a positive attitude today and let uh any item come to us with uh hope and and joy that we have a a great outcome. And Lord, we just pray that uh you bless this school and this building as well. Lord, it's in Jesus name we pray. Amen.

Amen.

Item four on the agenda is the approval of the minutes of the last meeting. Any changes on that? None being, they'll stand as approved. Item five is public comment. This is an item where we provide input or any ideas of what the commission could look at or be um looking at at a later meeting. Any comments from the community? This is items that are not on the agenda. So, please come forward if you would like to make a comment and please state your name for the record. Looks like we have a few people coming up. Hello. Good afternoon. I'm Aly Orton and we are the representatives of the Garden City High School government night school class. This semester we have had so many good so many opportunities not only to learn about the federal, state, and local government, but also to see the real impact we can make in our community here in Garden City. At the beginning of the semester, we took the assessment that assessed how civically engaged we were. Many of you, many of us answered yes to fewer than two of the following. [clears throat] Worked to solve a community problem. Volunteered regularly for civic and community organizations. Been on been an active member of a group. Contracted and visited a public official. Contacted and visited a public official. knew how to contact the newspaper, magazine, radio, and television station and worked with officials to solve problems. Today, most of us can confidently say yes to all of these. We have become civically aware, engaged, and involved members of our community. Some of us have even applied and hopefully will be approved today for advisory committees, internships, and job opportunities within the city.

Thank you very much. Hi, my name is Va. This semester, as you know, we all have been working on our problem project. What's your last name? Okay, thank you. We used the ideas from our full day garden city field trips, notes from attending three city commission meetings and feedbacks from the city commission communications director to improve our plans. Our project covers almost every department within the city. There are at least 26 2.7 departments in total. My project f focuses on improving the stray animal population and increasing collaborate collaboration with the county. Thank you.

Uh good afternoon. My name is Alexis Ortega and my project focuses on improving lighting at outdoor recreation facilities. Thank you for listening. Thank you. Hello, my name is Ala and my project is about using vacant lots for community beautifification. Thank you.

Um hello, my name is Riley Smith. Uh my project is about creating a coalition to help people in my community access and better understanding with housing programs. Thank you very much.

Hi, I'm back again. Um, two of our classmates um who are taking the ASVAB are working on projects that address safety concerns, including school routes, crosswalk visibility, and partnerships between school and community parks to support both bow efficient. The two other classmates taking the ASBAT this afternoon are working on a project to create stronger connections between schools and rec sports to to make sports more accessible across the city through the intram mural program that would include schools day tournaments. Another classmate is focusing on improving street lights to reduce speeding, racing, and accidents in the in Pacific areas in the city. Um and we will be presenting our formal plans on Friday, December 12th at Central Cup. We invite the mayor, the city com commissioners, city staff, and all community members to hear about our plans. Thank you for your time, your support, and for giving us an opportunity to become more engaged in our community.

Thank you. Thank you. Is there anyone else? Is there anyone else in the audience that would like to address the city commission at this time? All right, moving on to item number Nothing on item number six. Item number seven, city manager report.

Thank you, mayor. Item 7A. Congratulations to communic communications director Ya Garville and IT manager Klay Billings who have recently accepted offers from Fenny County and will be concluding their employment with the city of Garden City this week. Uh both Ya and Clay have been significant contributions uh to the city's success and we wish them well as they continue their public service careers with Finny County and both of them were uh here an hour or plus before uh this meeting to help help get set up for this meeting. So thank you Y and Clay. [applause] Item B, uh, this is a month with five Tuesdays. Traditionally, the city commission has had a, uh, town hall meeting on the evening of the fifth Tuesday. That would be December 30th. Uh, the there's December 30th isn't necessarily a holiday, but it falls between two holidays. Also, uh, we thought it would be worth checking to make sure there was a sufficient number of you available uh, before we published that as a meeting date. So, really open it up to you to see if there's consensus on continuing with the practice in December. And just for your information, the next month with uh five Tuesdays, I believe is March.

Uh for me, my schedule allows me to be be there. What other people's schedule look like? I'll be available also for that for that meeting. Well, I'm curious if if they could present their uh their plan. And I know they're being presented at Central Cup, but I wondered if that students could come that night and maybe that might be a really good option because it'd be something we could record and also have information. I don't know their availability, but I could we could ask them on the 12th or ask them uh with a [snorts] something like that. Yeah, enough of you. All right, Commissioner LR.

Yeah, I'm available on December 30th. Uh my schedule uh I will not be available that evening due to a scheduling conflict.

So it sounds like we've got four of the five. I if if there's interest, we'll continue as we have in the past and have the uh have the fifth Tuesday. The three previous times those have been cancelled, but those literally fell on the holiday or either the holiday itself or a day that was observed by the city uh to be the holiday. So, all right. We'll meet on the 30th. We'll also extend invitations on the 12th formally to y'all to present uh on the evening of the 30th if your schedule if your schedule permits. All right. Item C. Uh item D are both staff reports, the Garden City Regional Airport report and the sales tax report. Any comments or questions on those from the commission? I did have a question from a resident concerning when the new sales tax for the um new uh jail facility and the LEC remodel is going to start. Is it January or is it in June, July? Uh I don't know uh right off hand. Uh I do know the county passed the action yesterday at their meeting that's necessarily following a um after a public vote that levies a sales tax or that that has the public approve the sales tax. I believe January 1st it begins but um I'm not for sure. Brett may know. Yeah. You do a few of these, don't you?

Yes, I do. Uh the new sales tax starts on April 1st. April 1st. And do you know what the rate's going to be? Uh I don't know what a half cent higher than it is now depending on if you're inside the city or outside the city. The half additional halfent citywide. Thanks Brad. Appreciate that. Yeah. First full quarter after it's been approved. Is that right? Sorry to speak here, but the county has to notify the state one before it goes into effect. Thank you. by the end of the year.

Thank you. April 1st, 2026. All right. Meetings of note. Uh if any of those require RSVPs, please do those through the city clerk's office. And with that, I think we're ready for the uh consideration of the appropriation ordinance number 9A. If approved, it would be appropriation ordinance number 2600-2025A. Entertain a motion to approve appropriation ordinance number 2600-20225A. I'll make the motion to approve appropriation ordinance number 26 260-20258.

There's been a motion. Is there a second?

Second. There's been a second. Any discussion on this item? None being. All in favor say I. I. Opposed? Nay. That item passed. Item 10A, the governing body is asked to consider and approve an ordinance authorizing the issuance of taxable industrial revenue bonds series 2025. Uh these are in relationship to the Woodmont Garden City Plaza LLC project. If approved, it would be ordinance number 3037-2025. Woodmont Company doing business as Garden City Plaza LLC has developed the old Sears building at 2310 East Kansas Avenue. Thus far, the project has included commercial redevelopment of the existing building that housed Burlington and Kohl's. There is still some developable space within that building and plans for some additional developments on site. On September 20th, 2022, the city commission authorized a memorandum of understanding with Woodmont Company doing business as Garden City Plaza LLC that outlined the anticipated project costs along with the anticipated public contributions including but not limited to tax increment financing or a tiff, community improvement district or a CI, a retailer's sales tax exemption through indust industrial revenue bonds or IRBs, other city incentives and special obligation bonds. Additionally, at that meeting, the city commission approved a resolution of the intent related to issue these taxable industrial revenue bonds related to the project. The action before the city commission is the final action needed to authorize the issuance of taxable revenue bonds. The city's bond council, Mary Carson, has been working with the developer to prepare the ordinance for the governing body to

consider. Is this the issue I was supposed to call Mary? Yeah. And it just dawned on me I was supposed to call Mary for this item. So, if you have questions for her, while I'm dialing, uh the the alternatives before you are to u approve the ordinance or to not approve the ordinance and provide staff with additional direction. Staff recommends the governing body approve uh approve the ordinance. uh fiscal notes. These are um uh no these are bonds that while uh backed by um or endorsed by the city as a public benefit, the city is not responsible for the repayment of any debt obligation under an industrial revenue bond. It solely falls on the developer. Any questions?

Any questions for Matt? Matt, so this is on the northeast side of that building, correct? Uh the the industrial revenue bonds cover the whole project. Okay.

Um Mary is now online. Uh it covers the whole project. Um the there is still available space, correct mayor or correct commissioner, in the norththeast part of the building or if you're looking at the facade of the building, the the back um and it would have uh um an entrance uh sort of off to the left. Uh there's also uh very small but still developable space in that parking area. Um that's part of the property as well as the parking lot going about let's say halfway down uh towards um uh towards the the the west uh west end of that development. So half the parking lot belongs to this particular uh property owner. The other half belongs to the owner of the uh of the longer leg of the L-shaped building. Um uh and so there is because of the change in parking requirements between the 1980s when this was constructed uh and now um there is some of that parking lot that could be develop a whole pad site space.

Any other questions for Matt or Mary? Entertain a motion on ordinance 30372025. I move we approve ordinance number 3037-2025. There's been a motion. Is there a second? A second. There's been a second. Any discussion on this item? None being. All in favor say I. I. Oppose. Nay. That item passed. 10B. Thank you. And Mary, you're going to stay online for 10 B and 10 C as well. That's correct.

Item 10B. The governing body is asked to consider and approve the following ordinance regarding the city's taxexempted general obligation bond. Series A 2025. If approved, it would be ordinance number 3038-2025. Bear with me. At the October 21st, 2025 city commission meeting, the governing body authorized 2025 general obligation issuant, a 2025 general obligation issue for the financing of a new BOR, a and correlating building improvements for the recycling center, the purchase of five new diesel trash trucks, and a 4x4 service truck. Financial Adviser Brett Shogan will present the results of the bids received on December 2nd, 2025 at 10:00 a.m. or 10:00 a.m. this morning. Mr. Shogun will also discuss the city's credit rating prepared by Moody's Investors Services. Brett,

yes. Good afternoon. Hello. Hello. Okay, [clears throat] uh good afternoon, Mr. Mayor, commissioners. Uh Brett Shogrin with Steful Public Finance out of Witchaw. We've got a nice audience here today. I know they're here to hear about public finance and uh general obligation bonds. I'm sure uh I think I'll I'll go into just a little bit more detail than I usually do given uh the audience today. But uh Steeple is a public finance firm that works with cities, counties, school districts, uh hospitals, healthcare providers, nursing homes, uh municipalities basically to fund public purpose projects. And uh we we work with school districts to build new schools or improve schools or with cities to improve uh roads, streets, bridges, parks, things like that. Uh in this case, it was uh we did a financing to mainly fund uh solid waste improvements uh through equipment. And uh what we do is we work with the city to uh determine the size of the project. Uh we structure a bond issue. A bond is a is a borrowing uh that is sold to investors and paid back to the investors with interest. And as a municipality, uh you're eligible to finance those projects with tax exempt bonds, which mean which means that the investors don't have to pay income tax on the interest they receive. And so, uh it's a most effective cost financing uh for these types of projects. But we put the the bid package together, the structure of the finance. This is a 5-year bond, which is a shorter bond than you usually do, but it was a pretty small project, and uh the the equipment is going to last longer than 5 years. So, uh it was structured with a 5-year bond issue. Uh we put the bid package together. We submitted the offering documents and other relevant information to Moody's Investor Service. They're a credit rating agency that's rated the

city's debt. Uh, basically I've said it before, but it's like a a a uh a what I'm trying to say like a credit score for an individual. They rate the city compared to other municipalities throughout the nation.

And um I've provided to you, you should have uh their most recent credit update uh that they uh provide on an annual basis. uh they they always note that you're an economic hub for this part of the state. You've got really good management in place. You've got good fund balances and and uh good economic trends. Um you recently did change your auditing uh method from a gap based accounting to cash basis accounting and we were a little concerned that that may cause a rating downgrade because they view that as a negative. It's not as It's they they view it as not as transparent as far as compared to other uh entities throughout the nation. It doesn't include building depreciation and uh post-employment benefits and you know those type of uh liabilities. Uh but it's it's a more cost-effective method and it's uh it's uh applicable according to state law. And although they did give you a notch lower for that, they kept your credit credit rating the same as it was before at A3. So they said even though you're not doing what we want you to do on that aspect, everything else outweighed. Uh there were more positives than that negative. So uh we're proud that the uh the credit rating ended up being double A3, which is a a great rating. Anything in the AA category, it's investment grade and uh it's it's a very good rating. Uh we use that rating and advertise the sale to potential underwriters to bid on the bonds. And also provided to you is the bid tab, which is the results of the sale. We took bids at 10:00 a.m. this morning. We received six bids from purchasers of the bonds. Uh the best bid was from Stevens

Incorporated out of Little Rock. Uh the cover bid was Robert W. Baritan Company. Hilltop Securities was third. And then TD Financial Products, Commerce Bank, and Huntington Securities, uh, rounded out fourth, fifth, and sixth. Uh, I'm going to go into this in a little bit more detail, too, because it's it's it's unique that we can really compare and more understand how this is put together. Uh, on on past issuances, there were more bonds, there were more maturities, and there was a bunch of numbers on here, but it, you know, it didn't really not always make sense. But uh in this case, all five or all six biders bid 5% coupons on all of the bonds. So all all six underwriters uh had the same interest rate. Uh if you choose any of them, the interest cost is the same. What's different and how we determine who to choose is how much premium they bid. Now what's not on this sheet is the yield on the bonds. And the yield is like the market rate of the bonds. The coupon is the rate of interest. And the difference between the coupon and the yield is premium. Uh those buyers will pay a premium for a higher coupon. And that's that's just a function of the market. And so they generate all this premium. All of the premium goes to the city to be used except what they hold back for their uh compensation, their underwriters discount. And that's really what determines who the best bid is, who who lets you keep the most money. And these bids were so close. If you look, the total interest cost is the same uh at 5% the $1,780,000 uh bond issue, your total interest cost is $256,9139

on all of them. If you look at the premium, which is the amount over and above the purchase price, Stevens Incorporated is going to pay you an extra $104,167.60. 60. Robert W. Baird will pay you $103,46955. So there's less than $1,000 in difference between those two. But the calculation is true interest cost and that takes into account that premium and those yields and the underwriters discount. All that to say, Stevenson Incorporated just barely is the best bid with a true interest cost of 2.854751%. 854751%. That's the true cost of the financing uh with that premium included. And I'll just note that the top three bids were within two basis points of each other. So really competitive bids and that's what we that's what we like to see. We know we we really got a good market rate uh with those results. But if you look at, you know, the the rest of the bids and you look at the total interest cost minus the premium, that's how you come up with the net interest cost and that's how we determine who the best bid is. So, because those were so comparable, I wanted to dive into that a little further. Uh anyway, Stevenson Incorporated is the best bid. Um there is, as Matt said, uh an ordinance for consideration that uh authorizes the issuance of the bonds. And then the next item is a resolution also uh related to this bond issue. But I'd be happy to stand for any questions you may have about the bond sale.

Any questions for Brett Mary on the phone? That's good news. I just I have one question. You just you you mentioned here at the very end that your way the way you got to look at this is your total interest cost minus your premium costs. And I was trying to do the calculations real quick from Stevens Inc. and Robert W. Bar, I don't know if you have those numbers available, but do you know what that would be between those first? Is my mic on? Sorry. Yeah. Yeah. I I'm I'm not sure I understand the question, though. I'm sorry. So, you you mentioned here at the very end that the in order to determine which is the best value. I believe I think you take the total interest cost. Yes, sir. Minus the premium,

right, to get that best value. Yeah. the the net interest cost which is the next line 152,74629 of Stevens and 153,444.34 is a pair. Okay.

So Stevens is just barely a better deal. And then on the last line is the true interest cost. That's really what we look for. The 285 is better than the 287. So I mean being this close and I I mean I don't know about these companies from one hand and another but and you're we're asking for a suggestion on what your opinion is for the best company to go with right how how do we further look down into their company on saying are they do they have a good track record or do they have a good outcome of service for for what best fits us. I think I think the most important thing all of these firms are going to do the exact same thing for you. They're going to they're going to purchase the whole bond issue from you and then remarket it to investors. Um I think the most important thing is that they're able to close the bond issue. They're able to fund you at the closing date. And all of these firms are reputable firms. There's nobody here I've never heard of that's never bought something from, you know, us as a financial adviser. And so really, as long as the firms are reputable, um you want to take the lowest true interest cost. Uh as part of the bid this morning, it is required that they that they deposit a 2% good faith deposit to the city's bank account, which is I think right around $35,000. And that is there solely. So if they do go out of business between now and the end of the year, which we're closing on uh December 30th, you have damages to go through this process again.

Okay. But I I'm not concerned with with any of these firms. Okay. Closing a bond issue. Good question. Any other questions? Entertain a motion on 3038-2025. I move that we accept the low bid and adopt ordinance number 3038-2025. There's been a motion. Is there a second? Second. There's been a second. Any discussion on this item? None being. All in favor say I. I. Oppose. Nay. That item passed. Thank you. Thank you.

Item 10 C. The governing body is asked to consider and approve the following resolution regarding the city's general obligation bond series A 2025. And if approved, it would be resolution number 3212-2025. Brett, anything to add? No, this is uh this resolution is authorized by the ordinance and it just uh allows us to formally issue the bonds and uh set everything up for closing on December 30th, which is when you'll have funds for your project. Any questions for Brent? Entertain a motion on resolution 3212-2025. I move we approve resolution number 32-2025.

There's been a motion. Is there a second? A second. There's been a second. Any discussion on this item? None being. All in favor say I. I. Opposed. Nay. That item passed. We do have a 1:30 uh public hearing. It is now 1:30. So we'll uh go to 12A, which is actually the next item on the agenda.

Thank you, mayor. Uh 1:30 p.m. public hearing on the matter of the governing body hearing. questions, concerns, and comments from the public concerning the 2025 budget amendments that are necessary to reflect actual 2025 expenditures. Following the hearing, the governing body is asked to approve the certificate of amendment of the 2025 budget. Due to changes in programs, cash carryover, and additional revenues, and expenses, there is a need to amend the authorized budget for 2025. proposed are the following funds to amend and the justification. Since there isn't a projected image here, I'll take the time to read through these. The capital improvement reserve fund. The justification is adjustments for remaining capital expenditures. The FIP trust fund. This is cash carryover for parks and zoo projects. Capital improvement plan fund. additional funding and cash carryover and anticipated expenses. The airport improvement fund also additional funding and cash carryover and anticipated expenses. Airport terminal project with the same justification. Actually, all the rest of these are the same justification. Golf course improvement fund, solid waste fund, and golf course fund. Again, um you can only amend the budget if you have unanticipated cash carryover larger than what you anticipated when you adopted your budget for the starting uh the start of the year. Uh and so u the expenses while the expenses were greater than you budgeted in 2025, your revenues were greater than they were in 2025 because of uh uh January 1 cash start. State alternatives are the governing body may approve amending the budget as shown on the 2025 amended budget certificate uh or the governing body may not approve amending the budgets. If the budgets are not amended, the city may experience

budget violations governed under Kansas State statute 79-2935. Our recommendation is to approve the amendments. Anyone from the public here to comment on the amended budget as presented? None being I'll close the public hearing at this time. Meeting has been closed. Any questions from the commission on this item? No questions. Entertain a motion on uh this item at this time. I move to approve amending the budget as shown on the 2025 amended budget certificate. There's been a motion. Is there a second? Second.

There's been a second. Any discussion on this item? None being. All in favor say I. I. Oppos? Nay. That item passed. Thank you. Item 12B. The governing body is asked to consider and approve a renovation agreement between the city of Garden City and Dwayne Coer Trust and Kathy Coster Trust for the purposes of renovating the building located at 1210 Fleming Street to PR.

Good afternoon, Mr. Mayor, commissioners. Uh the governing body has asked to consider and approve a renovation agreement between the city of Garden City and the Dwayne Coer Trust and Kathy Coer Trust for the purposes of renovating the building located at 1210 Fleming. And for the purposes of this presentation, the Dwayne Coaster Trust and Kathy Coaster Trust will be referred to as the trust. At the May 6th, 2025 city commission meeting, the governing body approved the lease agreement between the city of Garden City and the trust for the use of 1210 Fleming Street. This agreement included approximately 2400 square feet. At the July 1st, 2025 city commission meeting, the governing body approved the first amendment to the lease agreement to increase the square footage by approximately 6,500 square ft, which allowed the Phoenix County Sheriff's Office to also be colllocated in the facility. Since that time, a more refined design has been completed and a more detailed project estimate has been provided to staff. Attached is the more detailed budget estimate and the proposed renovation agreement between the city of Garden City and the trust. The agreement includes the following costs. Construction costs at $4,5967141. And that's for uh broken down into uh $150.73 per square feet. Design and builders insurance at $225,000. The storm shelter at $100,000 and contingency funding at $459,859 for a total of $5,382,000. There are some additional items that the

property owner would consider including at the request of the city which include an electrical generator at $230,000 10 and $10 which is not recommended as part of the project. Staff can add that later if desired. ballards, which are uh security things out in front of the building to prevent somebody from driving into the building at $9,721. Not recommended as they can be added later. Item C is pass through window upgrades, which is for records in both the police department, the sheriff's office would add bulletproof glass and bulletproof sheetrocking at $38,885. This is recommended. Item D, electrical, telephone, and data cabling at $17,338, not recommended. Staff can complete this task. Item E is exterior fencing at $21,547, not recommended. Parking lot striping is item F at $10,947, not recommended. Item G, exterior painting of the building at $28,797, not recommended. Finally, uh item H is add two restrooms at $18,361 and this is recommended. Total for those add-ons is $465,66. Finally, the city will need to purchase access control door locks and cameras to be installed, which is anticipated to cost approximately $75,000. There will be some furniture, fixtures, and equipment that will also be needed. Staff will reuse and repurpose as much as possible from their existing space at the LEC so that more substantial furniture, fixtures, and equipment can go into the newly remodeled LE when that happens. If approved, the agreement provides for the contract

to begin work 20 days after the agreement has been signed by both parties. And the long list of alternatives that you have before you. Number one, the governing body may approve the renovation agreement between the city of Garden City and the trust for the purposes of renovating the building located at 1210 Fleming Street in the amounts of $5,382,000. Number two, the governing body may approve the renovation agreement between the city of Garden City and the trust for the purposes of renovating the building at 1210 Fleming Street in the amount of 5 million $420,885 and ask the property owner to upgrade the pass through windows, which is item number C. Number three, the governing body may approve the renovation agreement between the city of Garden City and the trust for the purposes of renovating the building at 1210 Fleming Street in the amount of 5,400,361 and ask the property owner to add two restrooms. This would be including item H. Number four, the governing [clears throat] body may approve the renovation agreement between the city of Garden City and the trust for the purposes of renovating the building located at 1210 Fleming Street in the amount of 5,439,246 and ask the property owner to upgrade the pass through windows and add two restrooms. This would be including items C and H. Number five, the governing body may approve the renovation agreement between the city of Garden City and the trust for the purposes of renovating the building located at 1210 Fleming Street in the amount of 5,617,596 and ask the property owner to add the ballards, update the pass through window, complete the electrical, telephone, and data cabling. Include the exterior fencing, parking lot striping, exterior painting, and add two restrooms. This would be items B through

H to be included. And number six, the governing [clears throat] body may approve the renovation agreement between the city of Garden City and the trust for the purposes of renovating the building located at 1210 Fleming Street the amount of 5 million 847,66 and ask the property owner to include the electrical generator. Add the ballards pass update the pass through window complete the electric telephone and data cabling. Include the exterior fencing, parking lot striping, exterior painting, and add two restrooms. This would be including all items A through H. And finally, the governing body may provide alternate direction. Recommendation. Staff recommends the governing body approve the renovation agreement between the city of Garden City and the trust for the purposes of renovating the building located at 1210 at Fleming Street in the amount of 5,439,246 and ask the property owner to upgrade the pass through windows and add two restrooms which would be including items C and H. Fiscal note on this item. The capital cost associated with the temporary police facility would utilize temporary notes or short-term bonding finance short-term finance to complete the project and would be split evenly between the city and county as outlined in the facility sharing memorandum of understanding that was entered into July 7th, 2025. Long-term financing is eligible is an eligible cost utilizing the proceeds from the recently passed sales tax that will start collections on April 1st, 2026. Attach attachments you have is the renovation agreement, the budget, and the floor plan. And I would love to answer any questions that you might have.

Any questions for chief on this item? So, as far as the restrooms chief, are they for the public or are they for the police staff? So, uh, they would be for the police staff, law enforcement staff that's in the building. Um, there's two public restrooms that are included in it. Um, but these would be in addition to just because of the number of people that are going to be in there on a daily basis. That's my only question. Any other questions?

I've got a couple questions, Chief. So, it's a lot of information and without kind of looking at plans to see what's going into the building, I know you're kind of involved in and staff is involved in looking at these plans. Um, understanding, let's start with the exterior first of the the park lot painting. Um, we need to have that go through engineering to get approved for plans to get submitted, right? I mean, was that had that been done already or are you just looking at repainting parking lines that are already existing that are there? You'll be repainting the existing parking lines

uh to the mechanical and plumbing portion of this and we just got the breakout of specialties and divisions. So in in order to kind of understand what we're doing with mechanical and what we're doing with plumbing, if we are putting in new mechanical equipment, why are we bearing the whole cost on that equipment when it can't be moved or taken with us through this temporary facility? Why wouldn't it be prrated into the lease agreement so that it's paid over time? I guess two questions there. Um, great questions and I don't know the answer to that, so I have to get back with you on that.

Um, same way with the fire sprinkler because I'm looking at this as a temporary facility as what we kind of agreed on. Anything that we put into the building, we can't take with us. So, to me, that should be a shared cost by the owner and the tenant. um as every leased space in the community is um I just I don't have that information in front of me to make a a good judgment on this moving forward. So I guess what I'm saying is if I can get those questions. I know I I don't want to be digging into the weeds, but I believe we need to be a little bit more uh we need a little bit more clarity on some of these items so that I can make an informed decision on this. Okay. Any other questions for Chief.

So, you're saying before you could support the budget that you'd have to have answers to those questions? I yeah I think could those be done afterwards or well I mean not really because it's got to be in a negotiation with the lease agreement whether we can get the equipment into the lease agreement to pay that as a prorated over a period of time versus paying for that all of that equipment up front into the new project and we're bearing the entire cost on that and then leaving it behind after five years. Um so you are you talking about the 1.2 2 million and then the 160,000 according to the budget. Yeah. 1 point. Yes, correct.

So those are some big numbers. I mean, I know it kind of inflated the project from $3.3 million from what it was established in back in May or June to now 5.8 almost $5.6 million. So I'm I'm just trying to justify that that jump. Well, there we're also adding another 6,500 square feet to the project as well where before we were only at 24,000. So, we're actually adding another 6,500 to this as well.

Correct. And originally, it kind of goes back to the original decision on why we did this, why we went to a temporary facility was because we were trying to get our police department, policemen and women out of a building that was not good atmosphere to work in. We bought the building or we made the agreement um and then the sheriff's department decided that they wanted to move in with us. So, that was that was to me kind of jumped. it was leapfrogged. But we're now it's it's our duty to try and figure this and move forward with at least the bare minimum cost so that we can get through this temporary building without having to spend so much so much tax dollars on this building. So, and then another question would be other fixtures are are you know is it walls and doors that are office space for each individual or is it cubicle space? you know what's I have not seen planned so I don't know what it looks like but um it I to me I guess there's just a lot of missing information for me to kind of make that decision moving forward

commissioner I believe we had a premeating on the uh layout of the facility um now there was some final final adjustments to that since the premeating but um the commission's been exposed to more than blank spaces all of this [snorts]

um all of these expenses other than the generator and the temporary storm shelters you're going to be walking away from in 5 years. Uh the commission chose to go this route uh based on a proposal that wasn't part of a bid process last year when you had two proposals in front of you uh that had more detail. This one simply said $150 a square foot deliverable within a year I think and the commission gave us the direction to pursue that. This is the product almost a year later of abandoning the proposals that the commission had before them that were fully developed to go to a less expensive alternative. So I would agree that there's some uncertainties and there's been some moving numbers. Uh but um I would probably disagree on the the source of that confusion. Would you agree then the equipment for the HBAC units would be in our scope of the work for as far as payment or could that be entered into the lease agreement as a payment over time?

I just want to make sure I want to clarify some language as we're talking about this because we're already in a lease agreement and so you all are not considering any changes or modifications to the lease agreement. We have signed, approved and are fully participating in the lease agreement and have been since August. Um, this is solely rel related to a renovation agreement um between us and the landlord to make the modifications we've asked them to make. And I I get that. I guess

I'm and I'm I'm trying not to stay or I'm trying to stay on our side of this thing as far as the lease agreement goes, but we and and my questions before were are we sure we have everything in place? Are we sure we have um toilets that are needed? Um storm shelters that were needed, fire sprinklers that were needed. Um and now those are being presented now. And I know that that that original meeting was a budgetary number of scope of a square foot cost. [snorts] And I don't I'm not questioning the cost of those issues. I'm I'm I'm trying to understand this to where I can present it to anybody who has questions. And I know the building equipment itself or the systems that are that are getting upgraded or getting replaced. So, so one of the one of the things that we can provide is we can provide a floor plan so you can see what we've laid out. the sheriff has sheriff's office has laid out part of that working with GMCN who's the architect that we worked with was uh changing where we were going to put the HVAC systems whether the on this on the roof of the building or within and that was all for cost-saving measures as part of the us going back and forth with the architect

I mean I can definitely see your frustration commissioner I think that it's it's a little too hard because I think the boat has already wrote out of the harbor gear of simply the fact that we've gotten to a stage where right now we're already passed the lease agreement all the negotiations with that and here we are deciding on the renovations part and so although your frustrations are very fair I think that um we've gotten to a point where those frustrations can be molded into well what do we do with that now and that can be the renovations and how we go forward with that because the the lease agreement has as a governing body we have moved um to go in this direction.

Uh no, it's not a frustration. It's it's more of a concern for taxpayers dollars on being transparent because that's the whole reasoning why I'm asking questions. That's the whole reasoning why the commission is set in place. So for you students listening, it's important to ask questions and kind of get through some things even though it's a little uncomfortable. Um and it it's not frustration. It's it's more of I'm just unclear and needing some clarity on some holes that I may have. And I'm not, again, like I said, I'm not questioning the the cost of the materials. I think we've got a great price here. I think we've got um it it's just trying to justify the cost of the jump from a temporary building of $3.3 million from state from the month in June or May to this point now. And I know we're in we've got a lease agreement. We we've moved [snorts] forward with accepting that. Help me justify But I do know that yeah, but they're staying within the $150 price range per square foot foot that we asked. And I think they're staying within that price range. Now, the 6,500 could be part of that cost. But again, I think there are some un unforeseen and I agree with you that there are some unforeseen, but but this idea that they are staying within the budgeted square foot price that we asked and requested. And so to me, this the temporary building is really was the best option um as far as that we as a commission came up with. So I I get that there are some expensive costs and the mechanical and leaving the mechanical and plumbing, but again, I do think that they're honoring the 150 per square foot that they that they had presented early on in our discussion. I do I would also say though is that um if we're looking for some sort of personal justification, my own personal justification is that it's for public safety and also for the environment of ours and employees and also the collaboration of of the

sheriff's department. And I think that this is a process that's so long in the making of years and years of just just us here sitting talking about it. And um I think it seems to me that the justification is that we can finally put some action from the discussions that we've had.

Commissioner uh Kush Ortiz the 3 million something I can't remember what it was that was referred to in June. I think at that point in time there was some optimism that if Vinny County wanted to Vinny County Sheriff's Office wanted to also relocate with us that we'd be able to accommodate that within the square foot of of the Westlake. I mean that's what we've all been talking about. So the Westlake portion of that 1210 flooding, um the sheriff's office was uncomfortable with the ability to uh squeeze all the people and all the functions of both departments. And so then it became well, are we still willing to stick together? If so, we can visit with the property owner about um the fastenol portion of the 1210 fling building. I think at that point in time, the expenses increased. I think both the city commission and the county commission to y'all's credit uh saw the value of the agency staying together jointly pursuing the sales tax for the construction of the jail the remodel of the LEC. Even though though these costs are going to increase, we still see the value of staying together. We also see uh the opportunity for if the sales tax passes that it would have uh that would there would be a way to pay for that. And I believe those discussions were very transparent. They took place at public meetings uh many of them televised at public meetings where the commission talked about um the uh the costs that were associated with temporarily relocating the LEC so that you could get out of there. uh which would accelerate the ability to remodel the LEC hopefully in time for this lease agreement before this lease agreement expires should the sales tax issue pass um

the you know I think if the if if the hangup is more about the growth from 3.3 to 4.5 or whatever 5.3 million um that is a big growth but I think the scope of the project grew when uh when the two agencies were at a crossroads of whether or not they were going to stay together uh or not stay together. If they're going to stay together, the footprint of the project was going to have to grow considerably. Uh in the eyes of the sheriff's department, I think we we might have disagreed with that. We might have thought we all could have shoehorned into the Westlake footprint, but two parties couldn't agree on that. and and we went uh I think we aired on the side of compromise rather than digging in trench trench warfare with the county.

Yeah, I appreciate that clarification, Matt. I do apologize while mentioning um we were transparent. I believe that we were transparent. I guess my question was leaning more on clarity for myself on on decisions and kind of explaining and this helps this conversation. um having these these questions kind of come about help um because we don't we don't come in into the room or in onto the table with a vote already in hand. Um it's something that I believe we have to talk about and get some clarity on. Um one of the my last question uh comes about with a contingency for the project. Do we have any control of that contingency on what we can do with that or is that solely in control for the contractor?

So, it'll be all three change orders. So, I imagine that we have full control of approving those change orders or not the contractor. Okay, that's all I have. I'd like to ask the same question. Is there a threshold on the change orders or will all change orders come before the governing body? uh or will those follow um the city's what we call purchasing guidelines? They will they will all be required to be approved by us and the landlord jointly. So they'll come to to the landlord and then the landlord will bring those to us.

So department heads have like a 25,000 city manager has a 50,000 authorization. And if change orders come in increments underneath 50,000, are those going to be internally considered and approved or in a contract setting like this? To Commissioner Ortiz's question, would all of the change orders come before the governing body because the total project was in excess of 50,000?

So, what will happen with those smaller ones is they will be presented at they will be approved at the department head level just as the city policy reflects, but you all will get an accounting of those at the end. um like we did if you recall with the pool project, you guys all got an accounting of all the small approvals at the very end. Um anything over that threshold came before the city commission during the project. And I also just want to add one more thing uh Commissioner Ortiz to try and help you. I found the spreadsheet that laid out the costs from when we were just looking at GCPD and it was 48.6% of the overall cost. And so if you look at that number and how it grew, the sheriff's department added a 43.4% and then they're sharing 8%. So if you look at those numbers, it really tells you how much that grew by us doing this joint facility. Um, and how much more space and how much more renovation was needed. Um, and so I think from looking at those numbers, it it becomes fairly obvious to see how it grew. um the GCPD alone was was right around 2.9 and then you add in the sheriff is around 2.5. So um I think that's where we saw the growth in the numbers. And I do want to note that that the request that you're making on the recommend or the other additional items are basically all for the police department. There's nothing for the sheriff. I mean for the sheriff's department I mean except for the the overall renovation but like the different items A through H. I think those all really benefit the police department from what I is that correct? They only they benefit the police department directly.

So they they benefit us but they also benefit the whole building. Okay. So they're part of the whole building. The parking lot striking the whole building, right? The painting the building whole building. Uh the ballers would be both in front of our portion and the SO portion. But I would your recommendations of C&H those b those benefit directly the police department. Is that correct? Okay. I misunderstood you. No, that's okay. Number uh item H, PD, GCPD, that benefits us. That's adding two restrooms on our side of the the pass through. That would be both the sheriff's office records. Okay. That's why I wasn't clear. All right. Thank you.

I do have one additional question. Um I know on here that says actual and data cabling that staff may just ask, but uh our IT department is not very big. We have uh we have Clay leaving. So that leaves us about with more people to do almost 30,000 square feet. Um so is there any information on what that would look like if staff were to do that? Um like it seems that they would there's a lot of work that would go into that.

Yeah. So there's been a lot of discussion back and forth since uh since uh Mr. work um came on board and and so there uh to your point they are small and it would be something that we would we the police department would agree to help them. The problem with that and what the discussion has been is I don't know that the labor costs if you started figuring that in I don't know if it would equal. So we're doing some more checking on um whether or not this price tag that the $107,000 versus us doing it and is that the best use of IT department's time when that would be happening. And I think the same thing was done at the fire station which they I think they did a pretty good job with it uh with the involvement of uh subcontractor I believe to get that work done. So even if it's not in in this bid, I would imagine it would save you or us cost on doing that with a subcontractor of our own.

It I would say though it seems that having a subcontractor of your own runs into a lot of timelines, communications, and even maybe some potentially having to deal with a lot of different conversations back and forth when you have a contractor here that their subcontractor that they're working with and we can just have that built in because it's not like we can't have internet. It's not like we can't have telephones if I answered your question. I Yeah. So, and Commissioner Commissioner, we appreciate Commissioner, we appreciate you uh giving us a heads up on your question and done a little research. I think the it's a it's a value judgment call for for the group as to where's that margin where your savings is so thin that you trade out some risk by having a independently subcontracted thing work for work for the client and not work for the contractor. I think uh um executive information officer Ror and Fire Chief Ursick had some numbers from past projects to help u maybe give you a little bit of a feel for where that gap might be. You're looking at a 10 109 107 107 number. Um, and so we can we can kind of give you a gut instinct of uh if it didn't get approved, we would be left with then two options. If it didn't get approved today, we'd be left with two options. We could pull the cable ourselves. They can they can describe to you what that looks like. Um or we could uh go out sort of on the market on our own and see if we could find a sub that would do it for a margin low enough that you'd feel comfortable saying no to this one today. So with that, I'll set it up. Uh chief, you can talk about what you did on on y'all's

project. Yeah. Station 3 um subcontractor through 3G electric came in read the camera cables uh data for the computer speakers for the internal dispatching system. Uh the time clocks and the door access total cost for ours was $39,000. So definitely some room to get some competitive bids on the the city side for the le

commissioners mayor. Thank you. Uh I'm Michael War. I'm the executive information officer. Um so we do have three options here. We could look at keeping it within the scope of the project. Um second option would be I could find a contractor. Um I I think those numbers would be significantly lower at that point. I I'm coming into this uh pretty fresh. I don't have all the the scope of that, what's included in that bid or not. Um, the third option would be for my staff and I to manage that and pull that cable. Um, given our current staffing, um, I'm not sure. Um, I'm guesstimating 3 weeks to to perform that work. Given the scale of that, um, covering current IT needs and taking on that, um, I'm not sure that's the best option. Um, but finding a contractor and managing that through a construction project, I'm more than comfortable doing that.

Any other questions? Entertain a motion on this item. I would say that I think um the value judgment here is if we do bid out and there's very few people and if we not getting a very high bid we're going golf may come back to this one. So for myself I would move to approve the renovation agreement between the city and the trust for the purposes of renovating the building located at 1210 Fleming Street to include items C and H. And if my math is correct, it should be 5,546,584. There's been a motion. Is there a second?

So just for a little clarity on you're basically item four with the addition of uh include item E D I'm sorry D. So it's Yes. But with the addition new addition, right? Yeah. Alternative forward with the additional item that added for the electric telephone data cable. Again, there's a motion on the table. Is there a second to that motion? There's no second to that motion. That motion dies. Moving on to asking for another motion on this item.

Yes, sir. I'd like to make a motion with just including the toilets. Is that one on here? No. No. The Yes. Is it three? Are you speaking about item H, Commissioner? The add the adding the two restrooms on the police side. Yes. Or three. So, three. I would I would move to make a motion to uh go with alternative three to include item H for 5,400. Oh, okay. Yeah. 5 million misunderstood. Yeah. Yeah. Just H is the only option. Just H. Right. So alternative number three is the motion is go ahead. Is there a second?

No, I I wanted to ask a question. So the pass through windows, can you explain the value of those? I mean in that way I think that would help. Right. So, if you would imagine yourself at a bank where they have the bulletproof glass, um that's that's what we're talking about. It it would upgrade the glass to protect the records personnel both uh at the police department and the sheriff's office. And then it would put um upgraded sheetrock, which is bullet resistant uh instead of just regular sheetrock. Thank you. Yes, sir. Any other questions? There is a motion uh for alternate three. Is there a second?

There's no second for lack of a second. Entertain a motion again on this item. I move to approve alternative number four. There's a motion to approve alternative number four. Second. There's a second. Any discussion on this item? So my sorry are you sure? Yep. All in favor say I then. I oppose. Nay. Nay. That item passes.

So my question then for this is um is it the direction of this body to ask staff to complete item D? From what I understood is that there there's a way to bid that out if they need to or I mean and I think that I mean they've made it pretty clear that we can get it done a lot cheaper for the 107,000. I think that it's they've worked with contractors. It was done at the fire department. So I don't think that's going to be an issue. So from my understanding u that this is part of something that that can be taken care of. I'd be happy to add some clarity to that. Um, while the the uh agenda item that was prepared and finalized last Tuesday um reflected that this was not recommended that staff can complete this task. I would say that one week later from when this agenda item was finished, staff completing that task may have a private vendor look to it. um we I think and most likely will uh will take care of completing the task. Uh because the the building has to have cabling, right? I mean, we all recognize that and there's an expense here. Um it's just whether or not it's part of the um the agreement with the with the trust. Uh so we'll um we'll we'll be getting back with the commission on this. I'm pretty confident it's going to exceed my budget authority to approve. So, um it's uh there'll be there'll be a future agenda item uh most likely on uh on what it would take to outsource this be my guess. Um if we do further analysis and we determine that uh we are going to handle it inhouse um we'll report that back to the commission as well. Either

way, we'll report back. Great. Thank you. Thank you. Moving on to item 12 C. Item 12 C. The governing body is asked to consider and approve the notice of termination of lease and operations agreement between Pinky's Grilled Cheestro LLC doing business as Milk and Honey at the flight deck and the city of Garden City. Michelle,

good afternoon. Uh the lease and operations agreement between the city and Milk and Honey uh requires a 90-day notice. um if any either either party intends to um terminate the lease prior to the automatic renewal of the lease agreement. The automatic re renewal of the lease agreement occurred on October 1st of this year. Um we received a notification from Milk and Honey on October 23rd that there they would like to be released of their lease effective December 31st. So with that, the staff brought to the airport advisory board two options to consider. The first option was um requiring the payment of the remaining term of the lease agreement which would be January 2026 through September 2026 to be paid in the amount of $18,000. The second option and that was um due to the lack of um required 90-day notice to terminate their lease prior to the lease um renewing automatically. Um, the second option would be to wave uh the remaining rent for that lease term, which would be January through September 2026 in the amount of $18,000. Uh, the advisory board had a lengthy discussion and decided to recommend to the city commission approving the notice of termination that would wave the rent of $18,000 for the remaining term of January 2026, excuse me, through September of 2026. With that, the commission can approve uh the document that's um provided before you that does wave that fee of the remaining rent for the lease agreement. Um you also have the option to not approve that, provide staff guidance or um and the fiscal note on that is the airport budget in 2026 will be short of uh those that revenue source until we are able to fill that space again.

Is there any questions? Any questions for Michelle? entertain a motion on this item. I'll make the motion to um go along follow the recommendations of staff and approve the notice of termination of lease and operation agreement between Pinky's Grilled Cheese LLC DBA Milk and Honey at the flat deck and the city of Card City. There's been a motion. Is there a second? I second. There's been a second. Any discussion on this item? None being all in favor say I. I oppose. Nay. That item pass. Thank you.

Item 12D. The governing body is asked to consider and approve the 2026 state and federal legislative agendas. Each year the governing body is asked to consider legislative agendas that serve as the platform for intergovernmental relations and advocacy in Topeka, Kansas and Washington DC. The formally approved city of Garden City 2026 state and federal legislative agendas in conjunction with the legislative agendas adopted by the member agencies to which the city of Garden City belongs enable individual city representatives, staff, elected officials and government relations contractors to speak on behalf of the city of Garden City in a manner consistent with the content of the legislative agendas. The elements of the city's 2026 state and federal legislative agendas are very similar to the one approved last year. Upon adoption, copies of the approved 2026 state and federal legislative agendas will be sent to the respective members of the city's state and federal delegations as well as the city's government relations contractors. If the city commission would choose not to adopt a city legislative agenda, individual city representatives, again, staff, elected officials, or government relations contractors could still advocate or give testimony at the state or federal level, but it would be limited to those topics and corresponding position statements included in the legislative agendas of member entities like the League of Kansas Municipalities or the Southwest Kansas Coalition or on individual topics and position statements. ments specifically presented and approved at city commission meetings during the course of the year. And I would say given the behavior of uh at the state

level of the legislature over the last 10 or 15 years, there is not enough time for the commission to take up individual agenda items um by the time it's already gone through committee hearings and hit the floor of one one house or the other. So, your alternatives are to approve the 2026 federal state legislative agendas as presented to uh alternative two, you could modify those presented here today and approve that. Or three, you could not approve the state and federal legislative agendas and provide staff alternative direction. Our recommendation is to approve the legislative agendas as presented.

Any questions for Matt on this item? entertain a motion on this item. I'll make a motion to approve the legislative agendas as presented. There's been a motion. Is there a second? Second. There's been a second. Any discussion on this item? None being. All in favor say I. I. Opposed? Nay. That item passed. 12E. Item 12E. The governing body is asked to consider and approve an appointment to the public safety advisory board. Chief Bruce, [snorts]

good afternoon. Again, the governing body is asked to consider and approve an appointment to the public safety advisory board. Currently, the public safety advisory board has five vacant board positions representing the medical homemaker, Garden City High School, and Garden City Community College student interest groups, as well as the county resident living outside the corporate limits of the city of Garden City. Naelli Ortagon, who you've met today, has submitted an application and is recommended by the PSAB to fill the Garden City High School student vacancy. Naelli's term would expire in December of 2027. She is recommended for the appointment as an active participant of the JOTC program and the youth engagement initiative here at the high school between both the high school and the city of Garden City. Alternatives you have before you. The governing body may approve the appointment of Nielli Ortagon to fill the Garden City High School student vacancy on the public safety advisory board with her term expiring in December of 2027. Or the governing body may deny the appointment and recommend the public safety advisory board continue to recruit staff and the PSAB recommend that the governing body approve the appointment. And Nell is here to speak if you would like to hear from her. Any questions of chief on this item? Entertain a motion on this item.

I move we approve the appointment by Ali Orchgon to fill the Gy High School student on the PSAB with her term expiring December 2027. There's been a motion. Is there a second? Second. There's been a second. Any discussion on this item? None being. All in favor say I. I. Opposed? Nay. That item passed. Thank you. Can we get a picture?

We can get a picture. If you want to come up right quick, we'll get a picture with the chief and the commissioners. He is better. I'll make it work. He'll make it work. Just don't go too far. We don't want to work when it's comp. Yeah. Come on.

Can you guys scoot in just a little? We'll turn. We'll turn. There it is. One, two. Somebody cut. Yeah. [laughter] Thank you. Thank you. Congratulations. [applause]

And congratulations and congratulations. Uh item 13 is the consent agenda. If the commission doesn't wish to pull any of these items off to speak uh to them individually, uh the appropriate motion would be to approve consent agenda item items 13A through D. Is there anyone here for the uh nuisance from the public to talk about that nuisance item? Being entertain a motion on the consent agenda 13A through D. I'll make the motion to approve consent agenda 13A through 13B. There's been a motion. Is there a second? Second.

There's been a second. Any discussion on this item? None being. All in favor say I. I. Oppose. Nay.

That item passed. Moving on to commission reports. Commissioner Ortitiz. Yeah. Thank you. Um, I just like to say first, thank you to the high school, um, to allow us to come and meet today. I know, um, it was kind of different. Um, I believe this kind of gives you a little bit of an insight on what we go through and what we do as a government body for the city. So, um, I'm very passionate about students here in the community. So, if and I always kind of let everybody know in our community as well as adults that if you have any questions, feel free to come and ask any one of us as commissioners. We'll be happy to kind of take down some notes. Uh, and I know the open comments was it's it's very valuable time for you to get up and and talk about those desires or dreams or questions that you have uh regarding our community and and our uh parks or you know open spaces and things like that. So, if you did come up and present those, if you would send an email or get those to uh our city clerk that they can kind of share those with us and we can get those kind of rolling in the mix with our different departments in in our community. So, um our department heads are also willing to uh be open to take your questions and concerns also. Um they just like to take care of the city as best they can and they do a wonderful job in doing that. So, I I did like to comment about um you know, the reducing of speed racing in town. That's that's a big concern by not only you student, which this is the first time I've heard of students bringing that up, but it is it is a concern across uh our whole city. Um and and that would be a number one priority for me as well to kind of get that taken care of. So, um so I appreciate those comments. Um, I would like to kind of um mention again that the group is uh the youth and

government governance group is is going to meet at the Central Cup Friday, December 12th. And I if things kind of work out for my my schedule, I believe I should be able to be there and be in attendance. So, I'll enjoy the conversations and and presentations that you guys would have then. Um, and can I interrupt? Can I interrupt right there? Do we have Is there a time set for that? None of us caught the time. 8:30. 8:30 to 10:30 a.m. Okay. 8:30 to 10:30. And I I'd like to change our meetings of notes. Uh, that goes in the minutes for the next meeting to reflect that. That way if all if three of you show up, you can three or more show up, you can all stay. Yes. So that would be great.

8 8:30.

Yeah. So yeah, just so a little bit of clarity on what Matt just brought up. So if we're all invited or you know to a to an event um normally for coma which is the the legislative laws on how we can't really show up in one room or three of us more than more than two of us can't show up in one room because that presents a meeting uh and we would be in violation of that of that law. So, um that's the reason why we need to announce and publicly um include those meetings if there's more than two of us that are going to attend. So, thank you, Matt. And I think I had one more and this was so back when uh I was kind of asked because I and I don't think I missed but um and a student here at the at the high school had messaged my wife and said you forgot to mention my name. Um so I'm going to do that now because it involves a soccer team. Uh and he was the goalie of the soccer team. Alfonso, God Delar Rosa, the goalie. Uh, and I he probably was in here earlier, but I was gonna try to embarrass him if he was, so and have him stand up. But, uh, but I'd like to just say, uh, yeah, thanks for the season that they had, and it was a wonderful time to go out and watch, uh, even even going to the PA and watch them play for the state, uh, uh, regionals. So, that's all

that's all. Uh, Commissioner Langraph.

So, I just want to echo what Commissioner Ortiz said and thank the high school for allowing us to have our meeting here. And also, I just want to thank each and every one of you for showing up to this meeting. Also, meeting to kind of learn and see what a city commission meeting is like, because honestly, future Garden City is here, each and every one of you guys here. So, it's nice just seeing you guys have an interest in that as well. Or maybe you were forced to be here because of a class. [laughter] You don't really know which one, but just want to say thank you for that. And also was able to attend the Southwest Kansas Chamber of Commerce's 2025 legislative appreciation dinner in Liberal. Just want to say thank you to Southwest Kansas Chamber for bringing it on. It was great to be able to hear what was going on both at the federal and state level. Also was able to attend the Southwest Kansas Coalition's annual meeting. It's great being able to get together with city leaders from Dodge City, Liberal, and Hayes and be able to discuss our legislative platforms that we advocate for together.

Thank you, Commissioner Langra, Commissioner Win.

Yeah, a lot of things on this on my list here. So, first, uh, Crystal Apple, congratulations to the teachers, Mr. Del Cruz, Mrs. Ford, and Mrs. Tidwell from Hulcom. just such an exciting experience that always humbles me to reflect that a lot of amazing teachers in my life have really changed my life and made me the person I am today. So when you guys leave today, make sure you thank a teacher because sometimes especially towards this end of the year, we are trying to make sure that uh we're we're trying to win for ourselves. Sometimes we forget about them. Um I also join other commissioners at various dinners in the liberal and dodge really full week and so grateful for our commission to be very present and to engage in the surrounding communities that we have and also yesterday was the historical society Chile which I'm always very grateful to be there for the tidbits of history lessons of what happened 100 years ago the people that were born and also to enjoy really good chili. Um, I also spoke at FCA this past Sunday and just really inspiring to reflect on that there are so many student athletes just craving for more, craving for good community all the same way that you guys are too. Um, and also congratulations to Naelli for uh being appointed to the board. We are so [snorts] excited and we know that there will be a tangible impact you'll make for our community. But just first of all, some formalities, thank you to Mr. for me and thank you to our superintendent and all the people involved to allow for us to be here and engage with you guys. Um, it's really funny because I graduated in 2021. Some of you guys had siblings who went with me and some of your teachers were my teachers. So, I'm not that too far away. And what I've hope you guys come to recognize is that there were a lot of really incredible decisions that were made here today. Some of which will impact your kids. And I don't know if you really caught it, but if we add up, I think we sat around $20 million,

upwards of $20 million worth of decisions just in an hour and a half. That's a lot of money for this group to make and that you guys all witnessed. Um, but also just to remember that our community requires good citizens to have a good community. And so that requires for you guys to be engaged. And so as you guys take this first step of seeing, you know what, these guys up here just said yes or no, but those yeses or nos impacts your lives. And so I hope that you leave caring a little bit more about the community that you live in.

Thank you, Commissioner Edward. So I do want to start by saying thank you to the Garden City High School and to all the students coming here today. I um we know that this is an opportunity for you to really impact not only our city but also also our whole region. So I think you've set a trend and I think you'll you'll challenge other communities to include opportunities for students to really participate. So we're really excited that you're here. I think it really brings the best out of each and every meeting when you have people in attendance and it makes a big difference for us. I do want to say thank you to Jamie and Clay. um even though you'll be going you'll be staying locally, we are we're going to miss you at the city of Garden City and we know you've done an incredible job. So having you um just travel just across the street to Penny County is is great that you're still in town. I do want to say I am not going to be here on the 12th. So I hope that it works out for you to present on the 12:30 uh the commission meeting that evening because I would love to see how your plans are going to impact the city. I think this is the first time in a long time that we've seen students and teachers and and the community so involved and really want to make improvements and some of the things that we've heard that you hinted at already really exciting. I do want to say I'm excited about our AAA rating. You know that that is due to the management. We have excellent management of the city and the finances and I'll tell you that is something that is hard fought and doesn't come easily. And so being able to get these um different bonds at incredible rates makes a big difference and not every city is able to do that. So we're able to do incredible things in the city because of how um our our city manager and also his staff manages our finances. And so with that, I just want to say thank you again to Garden City High School. It's been wonderful being here with you today. And so we appreciate you coming. Hopefully you come more often. I know you're in in school, but if you're ever not, it'd be great to see you guys at city commission

meetings.

Thank you. Um I'm the final person on the list. Uh again, thank you for being here and uh being part of our city commission meeting. Uh this is what we do as a commission, the five elected leaders of the city and moving the city forward in a positive direction. Uh it's true like what Commissioner Wyn said um it was you guys probably thought it was very boring meeting but the things that we discussed today are moving the community forward for the next number of years and even though when people watch and listen to our meetings a lot of important decisions are made in these meetings especially um to mo to move our community to where it's at right now and especially into the future number of years. Um, so you got to listen a little bit on the um active side and also read and look at the uh uh agendas that are online because they have a lot more information um about each of the items that we discuss up here. Again, uh thank you for uh having us at Garden City High School. like to thank the school district as well, the staff that helped uh put this on as well as our staff that worked uh to make this happen and especially all of the students. This is one of the best attended city commission meetings we've ever had in the history of this city. Uh again, I know you guys were probably forced to be here, but it's great to have all of you here and watching how democracy works, especially on a local level. Um kind of ditto all the other commissioners. been to a lot of of the meetings that the other commissioners attended. Uh just wanted to highlight that today is the Western Kansas Community Foundation match day that's going on until 7:00 this evening. Uh for those of you online uh and in the

community, just like to uh do a shout out to the 55 organizations that are being represented at the uh match day event. Uh please give if you can. uh it helps our community uh move forward um with those organizations helping our community. Uh I'm going to be attending the annual treelighting uh event uh this Friday and that'll be at 7:30 at Stevens Park. Um also um just wanted to mention the uh great employment numbers that we've had at the airport. We are going to break the looks like we're going to break the 30,000 mark. That makes us the third uh busiest airport in the state of Kansas. So, we're really becoming the regional uh hub of transportation and a regional airport. Um I just want to mention that if you are going somewhere over the holidays, please fly local. And also, I noticed the sales tax uh was very good. Again, looks like we're going to set a record on sales tax uh coming into uh the community. And so please shop locally uh over the next couple of well at the end of this month but do shop locally because that helps our community and also the sales tax helps build a number of projects especially what we were talking about today. [snorts] On that note I um call the meeting ajourned. Thank you everybody. [applause]