City Commission - Regular Meeting

1 p.m. Madam clerk, do we have a quorum? Uh, yes, Mayor. It is Commissioner Langraph's turn to lead the pledge of allegiance in indigenation. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Let us pray. Dear Lord, we thank you for this day and all that you have given us. We ask that you grant us guidance and wisdom in all that we do. We ask that you watch over Garden City and especially our first responders. In your name we pray. Amen. Amen. Item four on the agenda is the approval of minutes of the last regular meeting which if no corrections are offered shall stand approved. Are there any corrections? I have one correction that I let the clerk know about. Great. Any other corrections?

Perfect. So, the meetings will be approved with changes. Item five is public comment. This is a section for members of the public to offer their comment. And if you please come, you have five minutes. Please state your name. Please items not on the agenda. Seeing none, we'll move to item six. Mayor and commissioners. Item 6A. The governing body has asked to consider and approve a request from Todd Lindner to allow the mayor to proclaim the week of April 6th through 11th, 2026 as distracted driving awareness and remembrance week in Garden City, Kansas. And Todd is with us uh today. Mayor, if we can you can choose whether or not you want to read the proclamation and vote on it first or uh hear from Todd first and then take it up after that. Uh, can we vote on the proclamation first and then hear from Todd after?

Okay. I'll entertain a motion for this item. I move to approve the proclamation as presented. There's been motion. Is there a second? I second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes.

Mr. Lender, would you like to offer anything? I I really really really appreciate uh y'all taking this and um moving along with it. Um my daughter Cassie was killed March 13th, 3 years ago, 2023. Um, our family's been doing a lot of advocation for uh distracted driving and more awareness, sports distracted driving. And uh, you know, with what you're doing today is just bringing more awareness to to a problem that's in Kansas. Every year we kill in Kansas, we kill over a 100 people on our roadways. Uh, Cassie was killed out on Highway 50, as you know, most of you know. Um, nationally we kill over 3,500 people every year due to distracted driving. So, there is a problem and you know, all of our family appreciates everything that you guys done to bring this, you know, up to the uh the city council and voting for it. I really appreciate it. Thank you very much.

Thank you. Thank you.

And I'll read the proclamation. Whereas this act of driving, including texting, talking, or otherwise diverting a driver's attention from the task of operating a motor vehicle, is a serious public safety issue affecting communities nationwide. And whereas distracted driving continues to claim thousands of lives each year across the United States, leaving families and communities forever changed. And whereas in the state of Kansas alone, distracted driving contributes to the deaths of more than 100 people every year, making it one of the leading preventable causes of traffic fatalities. And whereas Cassandra Kay Linder, a beloved member of our community, tragically lost her life on March 13th, 2023 as a result of a collision caused by distracted driver. And whereas the memory Cassandra has inspired increased civic engagement and advocacy, including greater involvement in local and state government, volunteerism for meaningful causes, and a commitment to improving roadway safety for all canons. And Raz Cassandra's family has actively championed House Bill 2260, a hands-free driving bill modeled after successful laws currently in place in Colorado and Missouri, which aims to reduce distracted driving crashes, injuries, and fatalities. And whereas raising awareness of the human cost of distracted driving can help prevent future tragedies. Now, therefore, I, Tomwin, mayor of the city of Garden City, urge all citizens to commit to distracted free driving in memory of Cassandra K. er and hereby proclaim the week of April 6th through the 11th, 2026 as distracted driving awareness and remembrance week signed and sealed the 17th day of March 2026. Would you guys like to join us for a photo in the front? Please also encourage

Thanks for having this. Are we ready for item 6B, Mayor?

Yes. The governing body has asked to consider and approve a request from Linda Nelson VOVA Kansas Arts Education Association to allow the mayor to proclaim March 2026 as youth art month in Garden City, Kansas. I'll entertain a motion for this item. I move to approve the proclamation as presented. There's been motion. Is there a second? I'll second the motion. There's been a motion and a second. Any further discussion? All those in favor say I. I.

Opposed? Nay. Motion passes. I'll read this proclamation. Whereas art education continues powerful educational benefits to all elementary, middle, and secondary students, including the following. And whereas art education develops students creative problem solving and critical thinking abilities. And whereas art education teaches sensitivity to beauty, order, and other expressive qualities. And whereas art education gives students a deeper understanding of multicultural values and beliefs. And whereas art education reinforces and brings to life what students learn in other subjects. Whereas art education interrelates student learning in art production, art history, art criticism and aesthetics. And whereas our national leaders have acknowledged the necessity of including arts experiences in all students education. Now therefore I Tom win mayor of the city of Garden City, Kansas urge all citizens to take interest in and give full support to quality school art programs for children and youth and hereby claim the month of March 2026 as youth art month. Sign and seal the 17th day of March 2026.

And do we have any representatives? I didn't know. I don't believe so.

Item seven, uh this is presentation of a monthly citywide performance management report. Uh we had indicated to the commission that uh some of these uh performance measures have been uh adjusted uh over the over the um course of the first year. Last year 2025 would have been your first time seeing this report. Uh some of those were adjusted and so not quite to all the categories are complete but nearing complete. uh many changed after doing this for a year to say oh well this isn't we're necessarily tracking the right thing or uh made some adjustments to how they were tracking how they were scoring it. So uh still a work in progress but uh coming along good. Um the rest of these are staff reports. I do believe that yeah Jared's here. he'd like to present on the monthly financial report, give you uh an update as to uh the changes in formatting and and what you'll be seeing here. So, uh we'll turn it over to him and we'll walk through the walk through the report with you.

Yeah. Good afternoon. Um in the past few years ago, we had a monthly financial report that would be included in uh every other packet. Uh we went away from that with the Tyler software. We have some outward facing and inward facing kind of uh tools that allow access to the documentation and kind of the financials. Uh but we felt it was prudent as we looked at the performance metrics. One of the things that we talked about as an internal department was u making sure that the public can see this that this is very um you know outward facing and something that we're accountable to. Um and then also for you as a governing body to make sure you have a kind of high level finger to the pulse of the financial situation in the city. So we created this report. Um we are open to any feedback and uh kind of suggestions from the governing body if there are things that you'd like to see built out in this report for future renditions of it. Um we are we're all willing to to amend and adopt whatever what works best for you. Um but the front page this is what's kind of been known as the clerk's report in past years. It identifies each fund of the city. So kind of the individual piggy banks as you will of the different city funds. Their starting cash balance as of January 1 of this year. the receipts that have come in, so all the revenues and transfers in, any expenditures or transfers out, and then you have your treasures cash, and that's what's available on the fund balance report. Um, and then you also have incumbrances. So, if we've obligated that we're going to purchase a firetruck and it's coming in 6 months, yet we've created a purchase order and we've obligated to purchase that, those funds are then incumbred. And so, to make sure we don't spend them above and beyond what we've already allocated, they'll show up in the budget report as an incumbent so that we we remember that we've already really spent and used those dollars. And so that ending cash unencumbered cash on the far right would be the cash balance available for each fund um of the city. So you have January and February reports in this and then every other meeting you'll now have the the preceding month. Um so that's the first report. The next page we broke out the general fund revenues. Um a lot of the funds electric water they're kind of self-sufficient self self sustaining as far as

identifying what's happening there. But the general fund has so many elements to it that we wanted to break out the revenues and the expenditures to make sure that you understand kind of the the pace there. So general fund revenue is shown in two different ways. The first is revenues by department. Um administration is the largest of this. All the sales tax, property tax, a lot of the revenues will be that aren't attributed specifically to those listed below are going to be under administration. So that's the largest piece. But then you can also see for police and fire and parks, zoo and recreation um how those trend. Um, you know, recreation is, I'll point out, is very seasonally driven. So, revenues during the big pool and things will spike in the summer. Um, whereas fitness and some of the other programs they have are are all year long. Um, then you have the general fund by character code. So, this is the type of revenue. So, then you have the identifier of property tax or sales tax or fees, permits. Um, the use of money property would be any rent we receive or things like that. if we have property that someone leases or if it's um interest income. So the funds that the city has in the bank, the interest gained would be the use of that money or property. That's one that I think probably not not as well known. Um but the rest of them are kind of self selfexplanatory there. Um so this is the same number, same totals, just the two different views of looking at the revenues. The next document or next page is the general fund expenses by department. So here we break out the administration team. The admin departments are all broken out individually. Um, then you have your neighborhood development, police, fire, parks, zoo, recck, street, and capital improvement. Um, and I'll point out capital improvement. A lot of the budget there are the transfer the golf course, the payment to downtown vision and fitting county economic development corporation. Those all happened pretty much right at the beginning of the year. So, that budget looks like we're well above pace, 75% spent thus far this year, but that's that's typical. We most of that you see in that first first month of the year. And then you go in the next page, we have our enterprise funds. So we break out revenues for each enterprise fund and then expenses for each enterprise

fund. So you can see a little bit more of the detail um in that clerks report. You see the high level revenues, expenses, cash. This shows a little bit more uh kind of broken out the detail there too and where they are as far as percent used or brought in per budget. Um because that's the budget piece isn't shown on a report. So that's the report itself. As I said, we're we're happy to change or add things as you see fit. The other piece that we're including is the year-to- date budget report. This is a PDF that comes directly from our Tyler software, and we're including the report for the entire um city organization. So, similar to the budgets that we'll work through throughout the year where we kind of take it piece by piece by piece, this year budget report is all of those budgets. Each GL, you can see the budget allocated per GL. You can see how much spent year to date. You can also see the month-to- date column there. So this represents January, what was spent that month. It matches year to date because it's just January. But throughout the year, you can see, hey, is this a high month? Is this, you know, is this an outlier month or is this follow trend kind of what you would expect. And then you can see that use percent in the far right kind of tracking how much of each of these lines we used. Some have a story to them. You know, our insurance we pay in the beginning of the year. So all those are 100% spent because we we plan to spend it January. Whereas things such most of our revenues come in kind of pace for 12 months. our salary benefits. You'll see pace along the 12 months. Um, and so we wanted to make sure this was included. It's a lot. It's a it's a very large document. It's a lot of information. Um, but we felt that it was it was very uh a useful document for for yourselves and the public to see and know kind of the hey, what let's really get into detail. What's what's the city spending or what are the uh budget allocated for so that as we talk for the next few months about budget, we we can draw back to this and they can see what our current is and what the plan is for the future. So happy to answer any questions you have today. Um or if you have any immediate feedback, I'm happy to take that, too.

I don't have any questions, but I really like this report a lot. I mean, as far as transparency say goes, this is a this is a great tool to have. And and I think from a commissioner's perspective, you know, we're kind of high level on a lot of different things. And so in the public when people ask us specific questions, sometimes it's kind of hard for us to answer some of their questions. And so I think this will be another great tool that we'll have to be able to answer those. I just want to echo what Commissioner Oiler said. I think this is a really great tool. I think it really does provide transparency. One bit of feedback I had when I was looking at the general fund revenues by character code on Februaries for the sales tax year-to- date actual. It's a smaller number than the January year-to- date actual.

Yeah. So I can explain that. Um so one of the downsides of this report is um there's kind of timing of journals. Got it's not going to tell you the whole picture. So January and February is kind of an odd month where the February revenue from the state actually hit on March 3rd.

And so we received that and booked it in on March 3rd as far as the date because from an auditing standpoint, that's when it hits the bank. Um we're going to pivot because we started the report like, hey, this doesn't really demonstrate the the cash flow very well then. So we're going to book it going forward if that happens and it comes in the day first or second of the month. we're going to book it as the end of the month so that it still represents in that time period. Um, the reason January went down is because then we processed the journals to pull the 30 sales tax and the 0.15 sales tax out of sales tax and that journal was booked as for February even though the money didn't hit till March. So, we took the money away from what was going to come in 3 days later, but we didn't book the money until 3 days later. So, it's it's a little bit confusing. Um, but yeah, the timing of when exactly those transactions get the system matter. Um, but the money did come in for that suspect. It just it's going to show up double in March,

more or less. Since we received that distribution notice on the 25th of each month, is that just kind of a February nuance? It's we have plenty of days in the other months.

I don't think it used to happen. It's happened more the last couple years. Um, I don't know if staff general, the state or the process has changed. I think 2 years ago was the first time it had happened where it hit. uh I think two or three days after the first of the month of the end of the month and kind of a lot of cities set feedback like hey this really throws us off and so um I think they've tried to make sure they stay within but holidays split off February is a short month so there are some nuances of banking things that can can impact that um it seems that the state's distribution notice has come out a couple days later kind of later and later and so then that trickles into that the they send us the notice and then it's 5 days later 6 days later the money goes out I think they're just kind of right at that cusp and so we've seen it I think last year twice it happened in the same way. Um, and so we'll keep an eye on it, but it's it's it's not the end of the world to book it early. It's just our practice has been to book it the day it hits. And so it's a shift, but I think it'll represent better on this and just trend for kind of looking month by month and seeing the the full transactions represented in the time frame rather than right

kind of having to paint that same story. We've had the same issue with the 30 sales tax when we have our um internal committee that reviews the 30 says 30 sales tax. sometimes the quarter cut off of what we look at the last transaction is two days later and so we've had to kind of make some modifications there too. So timing is a little tight but again the state uh it does seem like it's happening more than it used to and then further questions or feedback for finance director. Thank you very much. Thanks.

Any other questions on the other staff reports presented? If not, uh, draw your attention to the meetings of note. Those requiring RSVPs, please do th those through the, uh, sorry, this the city clerk's office. I think we're ready for the appropriation ordinance. If approved, it would be appropriation ordinance number 2607-2026A.

I move to approve appropriation ordinance number 2607-2026A. I second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes.

Item 10A. The governing body is asked to consider and approve a resolution authorizing the issuance of refunding revenue bonds for the Dogwood Energy Center. If approved, this would be resolution number 3221-2026. Good afternoon, mayor and commissioners. Uh, in 2018, the city of Garden City and the Kansas Municipal Energy Agency entered into an agreement known as the Dogwood Project Agreement, uh, setting forth the rights and duties of each other with respect to KMEA's acquisition of 10.1% undivided interest and all the benefits and obligations arising there in the Dogwood Energy Facility. The wood energy facility is a combined cycle natural gas fire generating facility with a name plate capacity of 650 megawws. In order to achieve uh interest cost savings through early redemptions of the 20 of the series 2018 a bonds to reduce debt service requirements for the city and KMBA. It has become desirable, excuse me, and in the best interest of the city and KMEA to refund the series 2018 bonds uh by the issuance of refunding revenue bonds. The original bonds were issued in March of 2018 with a principal amount of $32,515,000 with an allin true interest cost of 4.04%. The city of KBA can refund beginning April 1st, 2026. The KVA board of directors approved the refunding and begin an electronic uh ballot on March 6 of 2026. The estimated savings for the five KA cities that are part of the dogwood agreement is $235,000 per year with the projected savings to the city of Garden City of $115,000

per year or $1,377,000 over the life of the bonds. Uh your alternatives are the governing body may approve the resolution as presented or the governing body may not approve the resolution and provide staff with the alternative direction. Staff recommends that the governing body approve the resolution as presented and the fiscal note there is no impact to the city for approving the resolution if you choose to do that. However, if the refunding is successful at lower interest rate, the saving to the city of Garden City would be substantial. and I'm happy to answer any questions.

Any questions for Mike? I'll entertain a motion for this item. I move to approve approve um resolution number 3221-2026. There's been a motion. Is there a second? I second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Thank you. Thank you.

Item 12A. The governing body is asked to consider and select an alternative date and time for the second regular meeting in April and October of 2026. Danielle,

good afternoon, mayor and commissioners. Uh there are two regular meetings, April 21st and October 20th that overlap with prior commitments for both city manager Allen and Deputy City Manager Burke that will take them out of Garden City and as a result they will be unavailable for the regularly scheduled city commission meetings on both of those dates. Staff are seeking an alternative date and time for those two meetings to ensure that regular city business can be conducted in a timely manner. There are five alternatives uh before you this afternoon. One, the governing body may move the April 21st regular meeting to Thursday, April 16th at 1 pm. Two, the governing body may move the April 21st regular meeting to Tuesday, April 28th at 1 p.m. Uh, the governing body may move the October 20th regular meeting to Thursday, October 15th at 1 p.m. The governing body may move the October 20th regular meeting to Tuesday, October 27th at 1 p.m. Or you may uh find an alternative date for either of those two items. uh staff has no uh recommendation, there's no fiscal impact. Um I will note that I did receive confirmation that the county um was able and is able to meet on April 28th for a joint meeting should you all uh decide to move that regular meeting in April uh to the 28th.

And if you would mind making two different motions, one for the April meeting and one for uh the October meeting, it would be greatly appreciated. So for me personally, I know I have commitments on both of the Thursday dates. So I would not be able to make the Thursday, April 16th or the Thursday, October 15th. So personally, I prefer both the Tuesday dates. I along with Commissioner Bryce will not be able to do the Thursday, April 16th. and then I can do whatever dates in October

and I'm good with either. So I think that um the 28th, April 28th would work and the 27th would be favorable. Okay. Yeah. Let's take a motion for the first item for April. I make a motion to move the April 21st regular meeting to Tuesday, April 28th at 1 p.m. There's been motion. Is there a second? I second. There's been a motion and a second. Any further discussion? Seeing none, all those in favor say I. I. Oppose. Nay. Motion passes. And then for October, I'll entertain a motion for the October regular meeting change.

So I move that we make a motion to change the original October 20th meeting to Tuesday, October 27th. Yep. There's been a motion to move October 20 meeting to Tuesday, October 27th at 1 PM. Is there a second? I second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Thank you. Item 12B. The governing body is asked to consider and approve the distribution of AAC funds as recommended by staff. Daniel.

Good afternoon again, mayor and commissioner. Uh the alcohol fund advisory committee or Aphac was established in 1982 to advise the governing bodies of both the city and county on the distribution of alcohol consumption tax funds. Funding for Aphac is established in state statute and creates an alcoholic liquor fund and prescribes how those monies are to be distributed back to local units of government. For cities with population greater than 6,000, the law sets forth that one-third of the money uh to be credited to the general fund, one-third credited to special parks and recreation, and one-third to special alcohol and drug programs funded in the city treasury. The AAC funds are then split into two different processes. Uh the first portion, which is the one in front of you, uh currently is managed by staff and are for requests up to $6,000. The second portion is for applications that exceed $6,000 and are reviewed by a subcommittee of the United Way board. For this process, there were eight applications considered under the staff process. Each of those uh are shown below with the amount uh requested. Uh each application was recommended to be fully funded along with uh the respective score. Uh there is a total of $75,000 that has been budgeted uh for this portion of the request and the city of Garden City is responsible for 90% of the recommended allocation or 13,17510 and the county's responsible for the remaining 10% of the recommended allocation or $3,463.90. Uh this did go before the county commission at their meeting yesterday. Uh and they did move to approve the recommendation uh as presented. uh you all have the same three alternatives before you. The governing body may approve the recommendation from staff to award eight applicants. You may alter the recommendations or provide alternative direction. Staff recommends that the governing body approve the recommendation uh to award the eight applicants. Uh the fiscal note related

to this item uh it is a budgeted expenditure and if approved, funding would come from the contract service line item of the special alcohol drug abuse fund. Uh the 2026 budget includes a total of 140,000 for the city's portion of APAC distributions. Uh and that once again is split between the staff review portion uh for those requests that are $6,000 or less uh and uh the United Way subcommittee uh portion for all of those requests above $6,000. Um, if the $31,10017510 of funding for requests less than $6,000 is approved, there would be a balance of $108,824.90 remaining in the line item. Uh if the city commission also approves approves the distribution of $61,582 uh for those requests uh exceeding $6,000 which will be your next agenda item. Uh the total amount remaining will be $47,242.90. Uh with that I'd be happy to answer any questions on uh this item before you.

Any questions for Daniel? I'll entertain a motion for this item. I move to approve the recommendation from staff to award eight applicants. There's been a motion. Is there a second? I second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Please note that for the next item, Vice Mayor Oiler will step down. Mayor and commissioners, item 12 C. The governing body has asked to consider and approve the distribution of AAC funds as recommended by the United Way board subcommittee.

Mayor and commissioners, uh the background for this information for this item is the same as the last one with the exception of these applications being uh those reviewed by the United Way Board Subcommittee for applications exceeding $6,000. Uh there were three applications. Again, uh the structure is the same. You can see the organization, the amount requested, all of that was uh requested to be fully funded and the respective scores of each of those organizations. Uh again, the uh dollars are split between the city and the county with a 9010 split. Uh so the city's allocation uh being recommended to you all today would obligate the city to pay $61,582.50 and the county would be responsible for $6,842 uh.50 50 cents. Again, uh this went before the county commission at their meeting yesterday. They did approve uh uh this item uh to be fully funded. The alternatives before you are one, the governing body may approve the recommendation from the United Way board subcommittee to award three applicants. Uh you may alter that recommendation or you may uh provide alternative direction. Uh staff recommends the governing body approve the recommendation from the United Way board subcommittee to award three applicants. Uh the fiscal note related to this is the same as the last item.

Any questions for Danielle? Danielle, can you remind me um when we were asked by Brick Bros big sisters back um at the end of last year I think just talking out loud the process we did was in a way we decided not to fund them at that time. Is that correct? because the multitude of options there were that if we were to advance them in APAC amount then they would be ineligible again but we did not fund them in December correct

I believe I'd have to go back and look they typically apply for both rounds of AAC I believe uh there may have been an allocation for that $6,000 amount um but I would have to go back and verify by uh the exact amount that that came out of that meeting. If you give me a minute, I can probably um Yeah, sorry. I can pull that up ask you beforehand.

So, if you can explain your question or what? Yeah, back in December um when Big Brothers Big Sisters came back to us and asked us to reconsider awarding the fair effect funds, some of the options there were to one not award them to to award them as an average amount they've received in the past couple years and uh ahead of time and I think that part of that was they would not be eligible to receive it if we gave them the average amount for a certain period of time. Okay. To apply. Yeah. So, we're needing to clarify if they receive that amount back then. Okay.

I think that question is probably a important one that we know for sure the answer. Do we want to uh uh retrieve Commissioner Oiler handle 12D 12E and then maybe the consent agenda while we that'd be great research that in the minutes. I think the minutes would be pretty explicit on right what we decided and I think we could find that with just a little time but it' probably be more compelling TV. Yes. And audience if we kind of move down the agenda while we're doing that. Okay. Um 12D. The governing body is asked to consider and approve an appointment to the cultural relations board. I'll go do that.

Okay. Uh the cultural relations board consists of nine members appointed by the governing body. Uh the CRB is charged with advising the governing body on matters related to min minority communities within the city to monitor the policies and practices of the city to ensure fair and equitable application and to act as a resource for intercultural awareness education and celebration among all people. There are currently uh two vacant positions on CRB and four members who have a term that expired on December 31st of 2025. The four members include uh Vanessa Gayton, who has already served two terms and would need a waiver to continue to serve on CRB, and Elna Zapian, Nadia Ortega, and Carmen Deator, who have both who have all completed one full term and are eligible to continue to serve an additional three-year term. Additionally, Shruddy Shraba has submitted an application to fill one of the vacant positions. The unexpired term uh ends December 31st of 2027. There are two alternatives before you. One, the governing body may reappoint Vanessa Gayan Elna Zapian, Nadia Ortega, and Carmen de Laator to a three-year term to expire December 31st of 2028 and appoint Shudy Shraba to an unexpired term set to expire December 31st of 2027. The governing body may appoint another community member to fill the current terms on the cultural relations board. Uh staff recommends the first alternative. there is no fiscal impact and we have included uh shrud's application uh with this agenda item and I'd be happy to answer any questions you may have.

Any questions for Daniel? So Vanessa has completed two terms and she would need a waiver to do another term. Correct. And has she requested to do another term? Yes, they are all willing to serve another term on the board.

Any further questions? I'll entertain a motion for this item. I move that we go ahead and reappoint Vanessa Gaiton Elda Sapion Nidia Ortega Carmen Delator to a three-year term to expire December 31st 2028 and to appoint Shudy Shabbara to an unexpired term to set it to expire December 31st 2027. There's been a motion. Is there a second? Second.

There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. All right. Item 12E. The governing body is asked to consider and appoint Kathy Coer to the public utilities advisory board. Mike.

Yes. Mayor and commissioners. Uh the city of Garden City, as you know, owns and operates five public utilities. water, waste, water, electric, solid waste, and storm water within and around the corporate limits of the city limits of the city of Garden City. The public utilities advisory board is a five member advisory board that acts in an advisory capacity to the governing body on issues related to the operation, maintenance, and expansion of the five public utilities. There's currently one opening opening on the public utilities advisory board and the current members are Chris Law as the chairman, Mary Eve's vice chair, Rayen Dick, and Sherry Nelson. Kathy Coer has applied to serve on the public utilities advisory board for a three-year term. And as of this writing, uh we have not received any other applications. Um, your alternatives are the governing body may appoint Cassie Coer, Kathy Coer to a three-year term on the PUAB with her term ending December 31, 2028 or the governing body may not make any appointment at this time and continue to seek additional applications. Uh, staff has no recommendation and there is no financial impact to the city by making an appointment to the public utilities advisory board.

I'll entertain a motion for this item. I move to appoint Kathy Coer to a three-year term on the public utilities advisory board. There's been a motion. Is there a second? A second. There's been a motion in a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Thank you. Thank you. We can head on to the consent agenda. Yes. The consent agenda, if approved, would be items 13A through 13 L. And we do have um a couple different environmental and vehicle items uh just in the event that there's anyone in the audience. Thank you. Is there anyone here to speak on the environmental vehicle nuisances?

Seeing none, I'll entertain a motion for this item. I move to approve consent agenda items 13A through 13 L.

There's a motion and I second. There's a motion and a second. Any further discussion? All those in favor say I. I oppose. Nay. Motion passes. If we move back to item 12 C in which Vice Mayor Oier will step down. Um I did kind of do some perusing on the minutes. You know Matt is city manager Allen is is hard at work trying to find the minutes for those two and getting the context for that. So based on the minutes I saw for November 18th, um it is that Big Brothers Big Sisters were awarded $23,338. Um, yes. back on a second.

Mhm.

Mayor, we'll bring in the uh um commission minutes for the commission to review from the November 18th meeting. uh at the November 18th meeting, there was an initial uh motion that that ended up failing on a 2-3 vote to just invite uh you know, proceed with the AAC process as was coming up. Applications being uh solicited in mid December uh due back early February awarded about this time, right? Um the second motion which is the one that ultimately uh succeeded awarded Big Brothers Big Sisters 23,000 plus I think 23 388 uh it'll be in the minutes but also awarded money to uh three other agencies at their requested amounts. And so, um, my memory was kind of it was going back and filling in the gaps of who scored high but yet was unfunded in the, uh, previous round by the, uh, United Way committee. So, those minutes are coming in just so you have those in front of you. But the the award to Big Brothers of Big Sisters that was made in uh, in no on November 18th or in late 2025 was not conditioned. It was uh just it was simply an award just like the other

the other members that would Yeah. in addition. Yeah. Gotcha. That is very helpful clarification. City clerk found it fast.

Thank you, city clerk. Are there any further questions for this item? I move to approve the recommendation from the United Way board subcommittee to award three applicants. There's been a motion. Is there a second? I second.

There's been a motion and a second to award the three organizations for their amount requested. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Have we done? Yes. Commissioner reports. All right. First up for commissioner reports is commissioner LRA.

Yes. Just wanted to start by saying it's good being able to have a premeating on the goal setting retreat. These are very important goals that will end up shaping the future for the next 12 to 18 months. Kind of shows also the citizens as well. Kind of what our goals are for the future of Garden City C for the next about 12 to 18 months. So, it's really good being able to do that. Also, I just wanted to give the communications department a shout out. I've heard a ton of positive feedback on the Garden City in the '9s video that they put out on social media. had ton of ton of fun for a lot of people to go back, watch, and rem reminisce about what Garden City was like in the 90s and also was just a great way to be able to see how much Garden City has grown since the '9s. So, I just want to say thank you to the communications department for that.

Thank you, Commissioner Vice Mayor Willer. Um so I had an opportunity um to finish up the construction management at risk um committee that was it last week week before um where we were kind of gone through a a new process that I'd never been through with with the scoring and and how they did things and it was a very nice it was a very nicely done process and um I think it was a very fair process and so I can't wait to see kind of what the final results and stuff are and Um, it was really enjoyable to be able to work with the county and some of the other entities on that. Um, I also had somebody reach out to me specifically to make sure that I mentioned how much they enjoyed the milestone video. Um, and this person wanted to make sure that I said something at the next commission meeting. And so, um, so I am. And so, congratulations to the communications department on the milestone video as well. Um it's really been fun to hear some of the different comments and and see some of the different um reactions that people have had and so good job. It's all I have.

Thank you. Commissioner Canal is on. Um I want to thank the traffic department for working hard and on uh the upgrading of traffic signals. Um, I also want to say that I recently attended the Finey County Republican meeting um on March 10th and I want to thank Matt and Danielle for going and for presenting. You're welcome.

Um, it gave a different insight, a different perspective, a different view on how uh property taxes are. um you guys explained it and for answering questions, very tough questions, tough crowd, be good questions. Thank you so much for showing up and answering those questions. Um and just want to remind everybody spring cleanup is coming up March 30th through April 10th. And Roy is not here so I will say shop local, fly local. Thank you, Commissioner. That's so funny. Um, yeah. So, first, happy St. Patrick's Day. What a joy for us to be in a room full of green and to be in good anticipation for spring, but also in hopes of finding some good luck for us. Um, I last week I got to stop by Ronica's class at the community college to join other community leaders and their civic engagement panel. And I think that it was a really wonderful moment to sit in a room full of a lot of good movers and shakers from different areas of our community, but also even different political um spectrums. And I think that it's good that we exist in a place where those people can sit in a room together and be able still to engage with the young people of community. Well, today I sat in the LC design committee and it was very interesting to first experience that, but I think I got a lot of good insight into the relationship, the great working relationship that we are seeing for all of the partners um for the LEC. Um and also I think it's really important to note that March is colon cancer awareness month and the reason I bring that up is because my mom had colon cancer when I was growing up and so while this might be weird to say at a city meeting, please think about getting checked out. um and make sure that

you're eating well. So other than that, this meeting is adjourned. Thank you. Thank you.