City Commission - Regular Meeting

Item four is the approval minutes of the last regular meeting which if no corrections are offered shall stand approved. Are there any corrections? Um I think I saw something on the notes there. Let me see here. Okay. I think on purpose

right there under Commissioner Langraph. It said uh stated she she stated instead of he stated. Yes. We will have our city clerk make those changes or any other changes. Seeing none, those are approved with corrections. Thank you. Item five is public comment. These are public comment items not on the agenda. If you choose to come up and speak, please offer your name for the record. Seeing none, we can move to item 6A.

Item 6A. The governing body is asked to consider and approve allowing the mayor to proclaim February 20th, 2026 as Government Communications Day in Garden City, Kansas. I make a motion we approve the proclamation as presented. There's been a motion. Is there a second? Second. There's been a motion and a second. [laughter] Any further discussion?

All those in favor say I. I. Oppose. Nay. Motion passes. And we have communications director Aaron Reyes here to speak on that. Good afternoon, mayor and commissioners. Well, just a little bit of background. The government communicators day is a day dedicated to recognizing and celebrating the invaluable contributions of public communicators across the nation. Um, this year, this special day falls on February 20th, but I've asked the commission to make the proclamation today to recognize February 20th. So along with the city of Garden City's communications department, we also have several individuals across the organization who manage communication efforts within their areas, public safety, parks and recreation to include the golf course and the Richardson Zoo and community services. And their collaboration ensures residents receive timely, accurate, and meaningful information every day. and we are so grateful uh for everybody's hard work and dedication for our city.

Thank you. Would you like this proclamation read today? Yep, we can go ahead and do that today. There's a few others that would join us.

Perfect. I'll read the proclamation. Whereas the role of government communications professionals is to inform, educate, and engage the communities. And whereas robust communication government creates trust and inspires residents to take action and be involved. And whereas government communications create relationships and call to action, build awareness and understanding through storytelling, engage and foster engagement on civic issues, and use all channels to include people and critical decisions. And whereas it is essential to have strong communications in government because it is a foundational element of living in a democracy where citizens have the freedom to make their voice heard. And whereas the city of Garden City is proud and has deep gratitude and recognition for government communicators, professionalism, dedication, hard work, commitment, enthusiasm, and sacrifice. Now, therefore, I, Tomwin, mayor of the city of Garden City, do hereby proclaim February 20, 2026 as government communications day in Garden City, encourage all residents to thank our government communicators who have dedicated their careers to ensure the city has effective, impactful, and successful communication strategies that resonate and are relevant. Sign and seal the 17th day of February, 2026. Tom win mayor. Thank you. [applause]

Thank you. The one we don't take a picture of is the communication. [laughter] It seems strange. Uh the governing uh 6B. The governing body has asked to consider and approve a request from First Lieutenant Vincent Alvarado, Kansas Army, Kansas [clears throat] Army National Guard for approval of an aircraft landing in the corporate limits of the city of Garden City, Kansas on March 25th, 2026 at approximately 10:30 a.m. at Garden City High School. Pursuant to code section 1471, I make a motion we approve the um

as presented. There's been a motion. Is there a second? I second. There's been a motion and second. Any further discussion? I do have a question. So, the alternatives listed it says approximately 8:30 a.m. and the [sighs] um in the memo it says 10:30. Which one? So, the event I believe starts at 8:30 is what they put on their special event, but the actual flying of the Blackhawks will be at approximately 10:30. Great. So,

any further discussion? All those in favor say I. I I oppose. Nay. Motion passes. Under report of the city manager, item 7A is going to be a presentation by court administrator Cynthia Beltran on municipal court and their performance in 2025. Cynthia, she's on her way.

Good afternoon, mayor, commissioners. Um this uh report is just a yearly report on our numbers and any updates that we have on any new programs going on in our court. Um for our staff, um we just have a couple of new clerks. Um he won't take them or leave. Um everybody else is the same same staff um size. Uh for this first table is a case load violation summary. So this compares total violations um yeartoyear in our court um and it breaks it down by the type of case um so a DUI violation other traffic person crimes um as you can see there um there was a bit of a decrease um from last year to this year um that's kind of the biggest difference so far um this table shows the difference in violations u between um our city and either other cities in our area or other cities about the same size as ours. Um, and you can reference those numbers as well. Uh, for our revenue, we did have an increase from last year to this year about 73 or so thousand. Um, our cases filed was um about 200 or so difference. um the amount per case was the actually the exact same. So uh for diversion um as a [clears throat] reminder, diversion is a program that we offer to those who have little to no criminal history on their record um as a way to avoid a conviction on their record or avoid having to do any jail time. Um so those numbers also increased a bit as well. Um and so that uh revenue increase contributed to the revenue

increase overall. Um, also just to make you aware that uh as part of uh the diversion program um and certain agreements, we include um a family crisis assessment which um is $50 for every um domestic violence agreement. Um and so that money goes back out to Family Crisis. Um and every agreement there's a $30 assessment to Crimestoppers. So that goes out to them as well. And then any restitution that is owed for any type of theft cases or criminal damage um anything like that would also get sent back out um to the victims of those cases. Fastrackk is a program that we offer uh it's usually for speeding tickets um reckless driving [laughter] those types of violations. And it's a program that we offer where they would have to pay an additional amount and then we would amend their violation to a non-living violation. that way it's not reported to their license to the state. Um and so those numbers also um had an increase uh from two years ago and then last year for to this year. Um so that was also about $11,000 which also contributed to the increase in revenue. Uh courtapp appointed attorneys uh was about the same appointed as last year. Um and the cost is what we have paid out to those attorneys. So they usually will send us an invoice and then we pay that amount out to them. Uh operational review. So this is just um kind of a review of some of the uh processes that we are focusing on um in the last year or two and then going forward. Um so in the last year we've been using performance measures as the rest of the city um to track our performance and efficiency um and using um our new software to um contribute to tracking performance and identifying other areas for improvement and getting

used to the different reports in the system and um how we're able to leverage that to make changes in you know different policies or procedures that we have in our court. um resource utilization. We've been continuing to um use community resources to connect clients with services either through Unite us or just directly to nonprofit organizations in the community. Um and then also maintaining relationships with state agencies [clears throat] um and other courts in the state to um continue to um evaluate, you know, what other places are doing, what is working for them, how can we apply that here um at our level. And that's really all I had. If anybody has any questions, I'd be happy to answer them.

I thought it was interesting the violation filings comparison that you showed us. Um, you know, it's always the rivalry between Garden City and Dodd City, but Dodd City was like, man, they are definitely the wild west over there. I mean, looking at the different violations and everything. I mean, we're pretty much comparable with the city sizes and everything, but I don't know what must have some rowdy people over there in Dodge City. It looks like

we had thought about that as well. We thought maybe the casino maybe would contribute to that. I did call to see if you know the they uh had the same amount of, you know, officers or what their staffing was like. And um they have about the same amount as officers as well. But um if you had any questions specifically that chief was also here and he said he'd be happy to come in. No, going through it I it just kind of was like the numbers just kind of stuck out and I was like wow that's [laughter]

I mean we were pretty comparable every all the other communities except in Dodge City was just like the outlier and I'm like well that's good. They can they can have all their issues over there in Dodge City. Um but there was a couple of um cities I did want to point out there's a couple cities who had zero domestic battery cases and that's usually their district those usually go through the district court cities. So um chief this may be a question for you but um or Cynthia if you can answer it um that's fine as well. It looks I know on these reports it's not always apples to apples, but would there be something that explains the disparity in other traffic?

Mhm. That's that one's a big outlier. Uh is there something that's being counted in in a traffic uh like do we not include warnings here where another jurisdiction might include warnings? Would that be part of the explanation? Um cuz I would disagree that it's the same number of officers if I'm not mistaken. We have they have a third less.

A couple a couple things that um when we're talking about uh number of officers, number of officers on patrol, they have a pretty similar uh patrol team structure as we do. We have eight eight officers including our corn sergeant. One of the things that Cynthia and I were talking about um the uh the difference between last year and I'm sorry the year before and last year uh could be the number of people that we have in training. And so please keep in mind when we have an officer in training it's about a yearong process and about 6 to 8 months of that includes an FTO. So we're not only taking one officer that is brand new but we're taking another officer that's uh field training officer that's doing the training. So it takes them away from running traffic or

paying reports, that type of thing. Um to Matt's point a little bit on some of the um I know that when we start looking at uh part one crimes um and this probably trles down to some of the stuff that falls into municipal court, Dodge City uh reports their stuff a little bit differently than we do. And one of the things the the example that I always use is if you lose your cell phone, if you leave your cell phone in a shopping cart at a store here in Garden City and uh call the police because you have to have a case number to get a new cell phone, we take a report for theft of lost or mislave property. And so that adds into and what I'm thinking and maybe to Matt's point a little bit is the other traffic they may um they may have some ordinances on books that we don't have that they're they're writing for. I would have to do a little bit of research on that to see uh what that looks like, but that could account for that. That's a I mean a vast disparity, but uh the disparity between all the other comparable cities and Dodge City is pretty vast as well. So just to point that out. Thank you, Chief.

Well, but even on all of kind of all on all of their other numbers too as well are kind of a lot higher. I mean, not all, but there's quite a few of the numbers that are higher than even us and across the state. So, and it could be a philosophy just philosophy thing, a zero tolerance on some things or we're not going to write any warnings. So, we go go into it with an education in mind and not a financial piece in mind. So, thank you. Thank you. Thank you. Thanks. Any further questions for staff? Nope. Thank you. Good job. Thank you.

Item 7B, Deputy City Manager Burke will present an update on the 2025 moderate income housing award from the Kansas Housing Resource Corporation.

Good afternoon, Mayor and Commissioners. Uh at the September 2nd, 2025 city commission meeting, the governing body approved a resolution supporting a moderate income housing project on behalf of Petra Investment Partners LLC. The project included approximately 40 units comprised of both one-bedroom and two-bedroom options. Uh the Kansas Housing Resource Corporation announced uh the recipients of uh this most recent award round and unfortunately the city's application was not selected. Uh we did include in your application, just for reference, the full list of uh all of the projects that were awarded. Uh that was both a moderate income housing award and those Kansas housing investor tax credits. Um so the full list is included. We just wanted to give you guys an update that we did hear back on uh that award announcement and unfortunately we were not selected.

Keep trying, you know, thank you for your efforts. Yeah. There aren't any other questions on that. We can move to item 7 C. I just noticed on 7G going through the report, there were uh some of the matrix forms that weren't filled out in some of the departments. Yes.

So, we're starting a new year. This would have been the first month for 2026. And uh we gave a grace period to some of those departments that are still restructuring their uh because after the first year I think changing um whether it was the way they reported some of the um some of the performance measures or changing or adding performance measures all together. Okay. Um and so while there was kind of an emphasis placed on let's get as many of these into the January 2026 report as possible um the making sure we take what we learned in 2025 and and looking to the March report uh to get uh uh as kind of the first month where we've got everybody included. So most of the departments are in there. There's still a few that are um working on their uh their new performance measures.

Thank you. Yeah, I knew it was probably something like that. C through G are all staff reports. If you've got any other questions, we'd be happy to answer those. Meetings of note. If those require an RSVP, please do those through the city clerk's office. Think we're ready for item nine. If approved, 9A would be uh the appropriation ordinance 2605-2026A. I move to approve appropriation ordinance number 2605-2026A. There's been a motion. Is there a second?

Second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Opposed? Nay. Motion passes. Item 10A, the governing body is asked to consider and approve lease purchase financing for a 2026 Pierce Enforcer pumper. If approved, this would be resolution 3219-2026. Jared,

good afternoon. On January 20th, 2026, the city commission approved the purchase of a 2026 Pearson Forcer bumper from Conrad Fire Department. The total purchase price of the apparatus with the pre purchase discount is1 million8,7848. The city commission approved the intention of financing this purchase through a municipal lease purchase agreement with a term of 10 years. An RFP was prepared and provided the city's banking institutions and was posted to the city's website and social media. Proposals were due on February 6th at 4:30 p.m. The city received eight proposals for financing the purchasing apparatus. The financing proposals for the 10-year terms are shown in the table on the item um with Bank of America being the top uh the least expensive and then PNC Bank being the the most expensive. Bank of America is a proposal with the lowest interest rate and lowest total top total cost. The annual payment would be $119,397.77 to begin in June of 2026 and be paid each year thereafter for a total of 10 payments. The proposal from Bank of America meets all of the requirements specified in the RFP. The alternatives before the governing body today are that they may approve the lease purchase financing with Bank of America and approve resolution. The governing body may approve lease purchase financing with one of the other leasing entities or the governing body may approve purchasing equipment outright and adjust the 2026 budget accordingly. Staff recommends approving le purchase financing with Bank of America and approval of the resolution. As a fiscal note, the purchase of the 2026 Pearson Forcer pumper was included in the adopted 2026 budget. The city included 110,000 in the budget in anticipation of a lease purchase agreement being utilized for the purchase of the equipment with the first payment being due in 2026. The actual cost of the equipment and current interest rates require a payment that exceeds the budgeted amount for 2026. The additional $9,397 for the annual payment will be included as an item in the revised 2026 budget for the fire department. Fire department staff will work to identify other areas

of the budget for 2026 that can be reduced to accommodate the increased cost over what was anticipated. If the equipment were to be be purchased outright in 2026 instead of utilizing a lease purchase agreement, the full cost of $1,87848 will need to be included in the revised 2026 budget which is an increase of $898,7848 above what is currently budgeted. To realize the benefit of the prepayment is price offered by Conor Fire Equipment, the city will process payment for the full price of the apparatus and request reimbursement for the cost upon completion of the lease purchase agreement. Delivery of the apparatus is anticipated in June 2026. Happy to answer any questions. Are there any questions for Jared?

I I move to approve resolution number 3219-2026. There's been a motion. Is there a second? Do we have to It says an alternative. Well, just one question right quick. Uh, it says approve the purchase. You do approve the purchase with the with the resolution. Okay. Yeah, I I'll second that. That was my only question is if we had to do kind of the whole Okay, we're good. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Thank you.

Thank you, Jared. Please note that Vice Mayor Oler has stepped down for item 10B. Baron commissioners, the governing body is asked to consider and approve an ordinance regarding reszoning from R1 single family district to RC condominium townhouse district for the property generally located at blocks one to four of the Lost River edition phase 1, also known as 1503 Stonebridge Lane. If approved, this would be ordinance number 3046-2026. Dante,

good afternoon, Mayor Commissioners. Gary Gary E. Spear on behalf of Los River Development LLC is requesting to reszone blocks 1 through 4 of the lost river edition phase 1 from R1 single family residential to RC condo town home district. The current plot contains lots ranging in size from approximately 9,100 to 21,700 ft, all of which are vacant. The current developer is working with neighborhood development services to split 12 lots in half to construct town homes or attached single family homes. This change will require an amendment to development agreement for the RHAD and the rural development. The current R1 single family residential zoning district doesn't permit town homes or lots smaller than 6,000 ft. As a result, the property must be reszoned. The loss can be recorded and any building permits can be issued for town homes. The Garden City comprehensive plans future land use map designates this area as low density residential. Since this designation includes single family detached homes, [clears throat] town homes, and duplexes, the proposed development and zoning district informs the comprehensive plan. The proposed development will remain residential and mix it and match [clears throat] the mix of nearby single family and multif family residential units. As a result, there will be no impact on those county neighborhoods if the proposed reason is approved. The city commission may make its decision and state its findings according to their criteria in section 27.040 of the guard city zoning regulations. Included in the memo is a list of this criteria. The funding commission recommended dial of the proposed reser request at the December 16, excuse me, December 18th, 2025 meeting to which the minutes are attached. At their January 20th, 2026 meeting, the city commission returned recommendation and asked the planning commission to reconsider criteria A through D. Following the planning commission's reconsideration, on February 9th, 2026, the planning commission amended its original recommendation to approve the request. Attached are the minutes from that meeting which detail the discussion and findings of criteria A through D. There are three alternatives in front of me. The governing body may adopt the

planning commission's recommendation to approve the reszoning request [clears throat] uh and approve the reasoning ordinance. Two, the governing body may override the planning commission's recommendation by a two-3 majority vote and deny the reasoning request. Or three, the governing body may return the planning commission's recommendation with a statement specifying the basis for the governing body's failure to approve or disapprove. staff recommended the planning commission approved the reasoning request and the planning commission amended the recommendation and recommended approval of uh to the governing body there not going back the uh there's a representative on behalf of the property owner here and I'm happy to answer any questions you may have any questions for Dante any questions for the developer Are there anyone from the public that would like to speak on this item?

I would entertain a motion for this item. Mayor, I'll make a motion that we approve ordinance 3046-2026. There's been a motion. Is there a second? I second. There's been a motion and a second. Any further discussion? All those in favor say I. I oppose. Nay. Motion passes. Thank you. Dante. [snorts]

Item 10 C. The governing body is asked to consider and approve the following resolution regarding amending the maturity date of the 2021 temporary notes of the city. If approved, it would be resolution number 3220-2026. Jared. On December 7th, 2021, the governing body adopted resolution 2895-2021, which authorized issuance of taxable temporary notes of the city in the amount not to exceed 12,550,000. The temporary note allowed for the usage of internal financing for the funding of the following projects of the city. the indoor shooting range, the construction of portions of Jenny Barker Road to urban design standards, the purchase of 145 Carver Street for use by the traffic department, and the per purchase and remodel of 310 North 7th Street for the use of municipal court and police department evidence. The internal financing of $1 million for the Jenny Bark road project was covered by funds from the electric utility reserve. Internal financing of 2.5 million was issued under the note for the project for the municipal court and evidence building and internal financing of 550,000 was issued under the note for the project for the temporary department build or the traffic department building. The internal financing for these projects is being paid down annually through the department budgets. As of December 31st, 2025, a remaining balance of $1 million remains on the repayment of the municipal court and evidence internal financing and 250,000 remains on the repayment of the traffic department internal financing. Both internal financing amounts are anticipated to be paid in full in 2029. On February 15, 2022, the governing body approved the addition of the fire station number three project for internal financing through the 2021 temporary note. This allowed the project to be accelerated without the need to issue additional general obligation bonds for the project and allow for the repayment of the temporary note internal financing through collections of the 30 county sales tax. Internal financing of $4 million is approved under the note with 1 million being utilized to repay the internal financing from the electric utility reserve. As of December 31st,

2025, this internal financing balance remains at $4 million. It is anticipated that with the majority of the project cost being completed, staff along with the recommendation of the sales tax oversight board will recommend the governing body in 2026 that a portion of this internal financing be repaid with the balance being repaid by 2029. Resolution number 2895-2021 indicated a maturity date of the of the temporary notes of November 1st, 2025. Since there are still balances remaining on the internal financing, it is the it is in the best interest of the city to extend the maturity date of the temporary note. has authorized in section 17 of resolution number 2895-2021. [clears throat] The city as the purchaser and owner of the notes has the discretion to extend the maturity of the temporary notes to November 1, 2029 to allow the repayment to occur at the schedule established by the city. The alternatives before you today are that the governing body may approve the resolution or the governing body may not approve resolution and staff recommends the governing body approve resolution as presented and there's no fiscal out.

Any questions for Jared? Also, please forgive me. Please note that Vice Mayor Willer has returned back to the bench. I'll entertain a motion for this item. Mayor, I make a motion we approve resolution 3220-2026. There's been a motion. Is there a second? I second. There's been a motion and a second. Any further discussion? So, basically, we are we own the note and we are also the purchaser. So, it's just us. Mhm. Okay. Any further discussion? All those in favor say I. I. Opposed? Nay. Motion passes. Thank you, Jared.

I believe Commissioner Landraph, were you going to step down? Well, we will we moved 12H up in new business. Yeah, that's right. A request to move up in the batting order 12H. So, we'll take that up first. The governing body has asked to consider and approve a recommendation from the community health advisory board for 2026 community grant funding. Danielle,

good afternoon again, mayor and commissioners. At the December 16th, 2025 city commission meeting, the governing body approved the updated grant application and evaluation criteria for the 2026 community grant. All applications were due on January 23rd, 2026, and the community health advisory board, the board, uh, has been tasked with reviewing the applications and providing a recommendation to the city commission. The board met on February 10th, 2026 to hear presentations from each applicant and asked questions. After the presentations, the board scored each proposal and met again on February 11th, 2026 to discuss the scoring and make a funding recommendation. The final scores along with the funding recommendations are noted in your uh agenda packet below. Uh there are two there are four excuse me alternatives before you this afternoon. Alternative one, the governing body may approve the recommendations from the community health advisory board and award funding to four agencies. Two, the governing body may modify the recommendations from the community health advisory board. Three, the governing body may send the recommendations back to the community health advisory board with guidance on additional criteria they would like the board to consider. Or four, the governing body may provide alternative direction. Uh staff recommends the governing body approve the recommendations from the community health advisory board and award funding to four agencies. Uh the fiscal note related to this item, uh this is a budgeted expenditure and if approved, the funding would be paid from the social funding line item in the general fund. The 2026 budget includes a total of $21,400 for social funding, which is utilized for the annual community grant and art grant. If the 14,500 of funding is approved today, there would be a balance of $6,900 to be distributed for the ART grant. Uh, and we do have our board chair uh from

the community health advisory board also here uh to answer any questions that you all may have that I may not be able to answer. My only question and I know when we previous commission kind of had I don't know questions about it but when you guys came up with the scoring or the funding recommendation some of them were fully funded some of them were not fully funded. Give an explanation right quick on that for me if you could.

Yeah. So, I can I can start and then uh Diane's more than welcome to come up and uh add any of the details uh that I that I may have missed. Um my understanding really of that discussion um was a was a couple different things. Um one is the uh Little Leaders of GCK, their application had um kind of two components of that funding request. So, one of them was for 11,000, the other one was for was for 2,000. So, I think there was a desire from the board to fund that $2,000 request. And so there was a little bit I think of working uh backwards. Um and so uh through those discussions there was a decision to um not fully [clears throat] fund the uh proposal for uh the endowment association which is really the crater that's kind of the pass through entity. So uh we're talking about the disc golf uh course improvement. So um I think that was kind of the just working working backwards from there um where the the board ended up with that.

Thank you. Any further questions? Mayor, I make a motion that we approve the recommendations from the Community Health Advisory Board and award the funding to those uh four agencies. There's been a motion. Is there a second? Second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes.

Please note that Commissioner Langraph is stepping down for item 12A. Item 12A. The governing body has asked to consider and approve authorizing the mayor to sign a fundraising or a funding commitment letter for the 2026 build grant application for two grade separated crossings.

Good afternoon again, mayor and commissioners. Uh at the January 21st, 2025 city commission meeting, the governing body approved moving forward with a planning grant application to the US Department of Transportation 2025 raise program for the pre-construction phase activities for pedestrian SA/bicycle grade separated crossing at US 835400 near Spruce Street. While our 9 $913,000 application uh came out of the US Department of Transportation staff review process as a top tier project recommendation. The project ultimately was not uh selected uh by the secretary's office. staff in the city's consultant Wilson and Company uh are preparing a revised 2026 application uh to the renamed build program with an expanded project scope to also include a second grade separated crossing north of Mary Street connecting Garden City High School with the refinery fields complex. The project includes a scope and alternatives analysis phase uh which will include multiple alternatives uh and multiple options for public input and ultimately governing body selection. Through initial technical analysis and coordination with KOT, it has been determined that underpasses should also be considered in in addition to an overpass at both of those locations. Uh the selected alternatives for each location will then proceed through an environmental clearance and full design. Uh a number of design features will be included. We noted those in your memo, but I'm not going to uh read each of those for you here this afternoon. Uh initial budget for the planning, design, engineering, and other pre-construction work uh was estimated by Wilson & Company at $1.4 million. Additional contingency and inflation is added for a total budget of $1,725,000.

The full breakout of these costs is included in an attachment uh in your packet as well. The build grant uh program does provide for 100% funding for projects within uh areas that are designated as rural counties, which Finey County does fall under. As such, the city's grant application is for 100% project funding. The project budget contains contingencies that staff intends to cover unforeseen circumstances. However, the city must as part of the application commit to funding any cost overruns beyond that grant award. The build grant is due February 24th. Staff is prepared a funding commitment letter to include in the application. Uh project awards are expected in June and if awarded, it is anticipated the work would start uh near uh year's end and take approximately two years to complete. The three alternatives before you are one, the governing body may authorize the mayor to sign a funding commitment letter for the 2026 build grant application for two grade separated crossings. Two, the governing body may not authorize the mayor to sign that letter. Uh and three, the governing body may provide alternative direction. Uh staff recommends uh the governing body authorizing the mayor to sign the funding commitment letter for the 2026 uh build grant application for those two grade separated crossings. uh fiscal note associated with this is that if the project remains on budget uh there is no fiscal impact to the city. However, uh if the project does exceed the budgeted amount, the city would be responsible for those overages. Uh and that would likely come from general fund fund balance. With that, I'd be happy to answer any questions you may have. So, we're main we are looking at the over instead of under or they're wanting us to look at both, but

we're mainly looking at kind of an over over the the roadway. Right. I I think that's kind of the initial design, but as part of this, yes, the analysis does have to include both an overpass option as well as an underpass option. And there may be different solutions for the two different crossings as well. Um so they'll do that analysis at both locations. Okay. Right. Any further questions? And this is due on the 24th. Correct. I make a motion that we approve uh the mayor to sign the funding commitment letter for the 2026 build grant application for two grade separated crossings.

There's been motion. Is there a second? Second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Opposed. Nay. Motion passes. Item I'm sorry, 12B. Please note that Commissioner Lingraph has returned to the bench. Item 12B. The governing body has asked to consider and approve the purchase of real property 3313 acres for $5,000 located on North Farmland Road from Gary Spikes. Mike.

Yes. Good afternoon, mayor and commissioners. Uh as you know, development continues to occur both for commercial and residential and expands to the north and east of the community. Uh it is important that appropriate corridors are in place for the installation of future city infrastructure and other required utilities. The utility infrastructure which can include water, sanitary sewer, electric, roadways, natural gas and communications must ensure that there is space for future expansion and new services. This piece of property will be utilized as a utility corridor for potential development to the east and north of it. And if the governing body approves the purchase of the property, the seller will have non-exclusive easement for ingress and egress across the property for access to the seller's remaining property to the east. And there's a map in your packet that you can see where those are at. Uh your alternatives would be that the governing body approves the purchase of real property uh approximately 0.3313 acres for $5,000 located on North Farmland Road from Mr. Jerry Spikes. Or alternative two is the governing body does not purchase the property. Uh staff recommends that the governing body approve the purchase of real property uh from Mr. Gary Spikes in the amount of $5,000. The funding for this property purchase will come from the electric department's 2026 budget with the GL code there, land purchase. The 2026 budget includes $50,000 for for land purchased in that line item already expended to date with $68,69110 related to the purchase of property from American Hoyer Construction, which was approved in June 25, but closing was delayed until January of 2026. The land purchase line will be adjusted to the revised 20 in the revised 2026 budget to

incorporate the additional expense for land of purchase that already occurred as well as this purchase. The electric department will identify other areas in the 2026 budget that can be reduced to absorb the increase in this GL line to accommodate these land purchases. The $50,000 originally budgeted was not aligned to any particular anticipated purchase, but was included as an estimation of potential land purchase needs that may occur throughout the year, similar to the nature of this purchase presented today. So, with that, I'm happy to answer any questions you may have.

Any questions for Mike? I move Oh, no. Okay. I move to approve the purchase of real property um from Mr. Gary Spikes. Second. There's a motion for the government body to approve the purchase of real property approximately 0.3313 acres for $5,000 located on North Farmland Road from Mr. Gary Spikes. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes.

Thank you. Item C, the governing body has asked to consider and approve the purchase of a stationary Caterpillar emergency generator from Foley Power Solutions for $97,500. Jose,

good afternoon, mayor, commissioners. The Temporary Garden City Police Department and Piney County Sheriff's Facility located at 1210 Fleming Street will function as a critical safety facility that must remain fully operational at all times. This includes during periods of power interruptions caused by severe weather, equipment failure, or other emergency events. The facility will house essential garden city police department and county sheriff's office operations and any loss of power to this facility would immediately compromise emergency response capabilities, officer safety, and the city's ability to protect the public. To mitigate this risk, staff utilize Sourcewell, a governmental cooperative cooperative purchasing agent out of the state of Minnesota who operates a nationwide competitive procurement program that solicits proposals on a wide array of services and products. Sourcewell has evaluated all competitive proposals for the emergency generator and through this process, Caterpillar Inc. was identified as providing the best overall value, reliability, life cycle support for the stationary emergency generator. Foley Power Solutions, the authorized local capital dealer, submitted a proposal to furnish and support the generator for the facility for this facility. The proposed unit meets the operation demands of the building and provides a proven dependable solution for the un uninterrupted services during emergencies. This generator will be removed when the temporary G City Police Department Anthony County Sheriff's Office is no longer needed and will be placed at one of the city's wellwater wells location to be utilized as a backup generator for the water well. The total cost of the stationary uh generator is $97,500. Your alternatives uh in front of me today are the

governing body may approve the purchase of the stationary generator from Foley Power Solutions for $97,500. Option two, the governing body may not approve the purchase for the stationary generator from Foley Power Solutions for $97,500 and redirect staff. Staff recommends the governor body approve the purchase of the stationary generator from power from fully power solutions for $97,500. A fiscal note funding for this purchase was not anticipated in the 2026 approved budget. If approved, this cost will be coded from the water and wastewater fund GL code 52153511-6520 new equipment and other. The approved 2027 2026 budget did not include any budget authority in this GL code. If the purchase is approved, this cost will be incorporated into the revised 2026 budget. Since this is an unbudgeted expense, approval of this purchase will be draw from the cash balance of the fund of the funds and will reduce anticipated cash balance at the end of the year. The 2026 starting cash balance of the water and wastewater fund was at 8,366,8262. Based on the based on the approval of the 2026 budget figures, the anticipated cash balance at the end of the year will be 7,27,000 6262, providing adequate coverage to incorporate this transaction into the revised 2026 budget. If the purchase is approved, the anticipated ending cash balance will be 7,110,0001 7,10,2,62.

As of January January 31, 2026, the cash balance of the fund was 8,590 $27.99. And the delivery date of this unit is scheduled for April 15th of 2026. And with that, I'll be happy to answer any questions. Any questions for Jose? I'll entertain a motion for this item. I move to approve the purchase of the stationary generator from Fully Power Solutions for $97,500. There's been a motion. Is there a second? I'll second.

There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppos? Nay. Motion passes. Thank you, Jose. Item 12D. The governing body is asked to consider the Garden City Electric Department to be the electric service provider for the property annexed into the corporate boundaries of the city of Garden City by ordinance number 3026-2025. Jose,

good afternoon. On October 7th, 2025, the government body annexed real property into the city boundaries with ordinance number 30 26-2025 commonly commonly referred as the KSU Research Center located on East Mary Street. This property was annexed into the city. the this property that was annexing to the city was within the certified territory of re retail electric ser supplier specifically electric corporate inc pursuant to KSA6-1 comma 176 the city has the obligation to negotiate for the issuance of franchise agreement pursuant to KS12-20001 within electric uh since willing Wheeling Electric is a retail electric service holding a certificate within the annex area. On November 5th, 2025, Jim McVey, assistant general manager and general counsel to Willen Electric, notify the city via email to Mike Mirh, director of director of public works and utilities that Willin Electric will not be requesting a franchise agreement to serve the property annexed into the city by ordinance number 3026-2025. Also pursuant to KS66-1 comma 176, the city is obligated to pay Willing Electric for the expense of the retirement of Willing Electric facilities on the property and two times the facilities. Oh, sorry, the two times the 12 months annual revenue. There are currently 12 meters load consuming facilities located on the property that was annexed. Willing Electric has provided the city with invoices for two times the previous 12 months annual revenue from 12 meters in for the purchase of the electrical infrastructure that will be relinquished

by Will Electric and purchased by the city of Garden City for a combined total of $70,84969. The city will compensate William Electric $7,849 as invoice. KSA66-1 comma 176 requires the governing body to consider at least minimum of 11 factors when making a decision of the electric service provider. These factors are but not limited to the following. A the public's convenience and necessity. B rates of various suppliers. C the desire of the customer or customers to be served. D economic impact on the supplier. E. Economic impact on the customer of the suppliers. F. The supplers's operational ability to serve the annex area. G. Avoiding the wasteful duplication of facilities. H. Avoiding unnecessary incompass on the landscape. I, preventing the waste of materials and natural resources. J, proposals from any retail electric holding a certificate in the annex area. indic whether the selection is in the public interest as it relates to all factors considered by the city. Now, in the interest of time, I'm not going to read each [laughter] unless uh the commission would like me to

It's okay. No, you're good. You're fine.

So, your al alternatives are presenting in front of you. One, the governing body may further discuss the 11 factors presented and consider the findings of the facts and conclusions about selecting a real real retail electric supplier at the subsequent meetings. Two, the governing body may request additional information for the consideration to make the selection of the electric service provider. Staff recommends the governing body discuss the 11 factors and consider finding on the facts and conclusion about selecting a retail electric supplier at a subsequent meeting. Fiscal note. If the Garden City Electric Department or another provider is selected to serve the property pursuant to KSA6-1, comma 176, 8.5% of the gross electrical energy revenue obtained from new customer located on the property will be paid to building electric on on an annual basis for a period of 10 years. After 10 years, the payment to Willing Electric will automatically stop. The total cost to fund the loss revenue in equipment being acquired is $70,84969. It will be paid from the electrical department 2026 system acquisition budget GL code 5011515-6563 that has a current balance of $75,000. And with that, I'll be happy to answer any questions.

Any questions for Jose? I'll entertain a motion for this item. I make a motion that we further discuss the 11 factors and consider finding a facts and conclusions about selecting a retail electric supplier at a subsequent meeting. There's been a motion. Is there a second? Second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppos? Nay. Motion passes. Thank you. Thank you, Jose.

Item 12E. The governing body is asked to consider and approve the public notice for the imposition and use of passenger facility charges at Garden City Regional Airport. Michelle,

good afternoon. This is a first step for the uh PC program that is regulated by the FAA. And so this um approving this initiates um PFC application number four which would include the cost the city's portion of the pass the city's portion of the airport improvement program project our taxiway alpha construction project that we'll kick off this summer. So the PFC program is basically dedicated that um any airports can charge up to $4.50 on a passenger ticket um for inflating passengers out of your airport. Uh the airline collects that $4.50 and they keep 11 cents for processing fees. They send us $4.39 and then the city of Garden City applies that to our federal projects of the 5% cost of all of our projects or the 10% depending on that cost share of that particular year. So this notification is out. It's published for 30 days. We will also have an airline consultation meeting as well as a public information meeting on March 20th at 9:00 a.m. in the airport conference room. After that, there's another 30-day window of comment from the public. And then that application will be presented to the city commission again in the full package. And then once it's approved by the city commission, it goes to the FA for consideration. They have 30 to 120 days to consider that application. They also post it for public comment. and then if it is approved then we start implementing those PSC's. Um we are currently collecting for our current um some past FAA projects but then as well as our current if there's any questions I'd be happy to answer them.

Any questions for Roelle? I'll entertain a motion for this item. I move to approve the public notice for the imposition and use of passenger facility charges at Garden City Regional Airport. Second. There's a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Thank you. Thank you. Thank you, Michelle. Please note that Commissioner Langra will step down for item 12F.

Item 12F. The governing body has asked to consider and approve a real estate purchase agreement with SNO Investments for approximately 1.79 acres of property located at 3111 East Spruce Street for $25,439. Mike,

uh, yes, mayor and commissioners, uh, the governing body on November 5th of 2019 approved a settlement agreement between American Warrior Construction, SNO Investments, and the city of the city. As part of the settlement agreement, the city agreed to purchase two separate parcels of property for city use. One within the North Taylor edition and one located at 311 East Spruce Street. Due to factors outside the control of the city or city, the settlement agreement was approved that was approved was never finalized. On June 3rd of 2025, the governing body authorized the purchase of approximately 4.57 acres of property located within the North Tatum edition for $68,550. The governing body is being asked to consider and approve today the purchase of the second piece of property which is located at 3111 East Spru Street for $25,439. This property is approximately 1.79 acres and approved today will be used for storm water retention, excuse me, uh storm water retention due to after significant rain events when the existing storm water facilities become overwhelmed and cause some flooding in the coal circle area in the edition subdivision. So, your alternatives, number one, the governing body authorizes the purchase of 1.79 acres of property located at 3111 East Spruce Street for $25,439. Alternative two, the governing body does not authorize the purchase of that property. Staff recommends that the governing body authorize the purchase of the 1.79 acres of property located at 311 East Spruce Street for $25,439. Uh fiscal note, uh funding for the purchase of this property will come from this GL code land purchase in the drainage fund. It is an unbudgeted

expense for 2026 and the land purchase line did not have any allocated budget for the adopted 2026 budget. If approved today, this cost will be included in the revised 2026 budget. The 2026 starting fund balance for this fund was $1,100,777.3. The anticipated 2026 ending cash balance with the current budget figures is1,171,977.3. If this cost is included in the revised budget, the ending cash balance would be1,146,538.3. The drainage fund has a current cash balance as of 131 of 26 of 1,128,748.13. I'm happy to answer any questions you may have. So on the fiscal note with all these numbers, just to make sure I understand clearly. So if this is included in the rise budget, we would take it from the specific line code that's listed or um the drainage with which is the drainage fund.

Mhm. Okay. Mayor, I make a motion that we approve the authorization to purchase the 1.79 acres of property located at 30 31 3111 East Spruce Street for $25,439. There's been motion. Is there a second? I second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Thank you, Mike. Item 12G. Well, Lingraph is making his way back. Yeah.

Please note that Commissioner Lingraph has returned to Steve. Item 12G. The governing body has asked to consider and approve the request for proposal award for the Buffalo Dunes Restroom and Clubhouse.

Good afternoon, mayor and commissioners. The city of Garden City issued a request for proposal for architectural and engineering services on December 19th, 2025 with a submission deadline set for January 30th, 2026. Three firms submitted proposals in response to the RFP which requested costs of both encourse restrooms and clubhouse design. The restrooms are expected to be completed soon while the clubhouse project is expected to be completed later. Consequence consequently, only one firm included fees for the clubhouse design while the other two indicated their costs might change over time, potentially leading to inaccurate estimates in the future. A committee was formed to review the proposals, conduct firm presentations, and evaluate them against the criteria outlined in the RFP. The committee members include Tom Waller, a board member of Friends of Buffalo Dunes, Justin Doniker, general manager of Engineered Wood Trust Systems and also a board member of Buffalo Dunes, uh, Friends of Buffalo Dunes, excuse me, Tom Wyn, mayor of the city of Garden City, Tim Long, a member of Buffalo Dunes, and Pete Canule, another member of Buffalo Dunes, Clay Payne, golf course superintendent, and Tisha Herd, parks and recreation director. The fees submitted by the architects are listed in the accompanying chart. Initially, the RFP called for reusing one septic system of one of the restrooms. However, the committee determined that it would be more beneficial to install a new septic system for each restroom. And as a result, um we recalculated the architect's total calculations for the restrooms based on the cost of two new septic systems rather than one new and one reused septic system. And this resulted in a change or a difference of uh their total fees and those fees are reflected uh excuse me the respective

fees are below in that chart. Um architecture fees for Rivers garden and wall studio were $20,100 the architect $18,400 Davidson architecture and engineering $18,600. And then estimated engineering fees for Rivers and Wall at 17,879 which brings their total to 37,975. Uh basic fees for engineering were included with the architect and Davidson architecture and engineering did not state whether their fees included engineering services or not. Just a note, final engineering fees um would depend on the final scope of the project. It's hard to estimate those as I understand. On February 6th, 2026, the committee met and heard presentations from the three firms. Rivers and Wall Studio out of Houston, Texas, the architect from Garden City, and David Architecture and Engineering from Overland Park. All committee members participated in the discussion during and after the firm's presentations. The committee scored each proposal based on the RFP established criteria. The total scores were attached in a separate document. After reviewing the presentations and weighing competing values, the committee recommends Rivers with Wall Studio, the principles for creating such a special golf course that places the natural environment at the forefront of its design, celebrating the unique southwest Kansas environment, fully utilizing the landscape and topography and respecting that invaluable water resource were mirrored in the Rivers Garden and Wall RFP and presentation. Their experience with golf course structure design and their design approach aimed to blend seamlessly with the natural environment while maximizing views, functionality, and aesthetics. This commitment to integrating their

structures with nature was evident in their drawings and thoughtful design considerations, and those are past projects. the alternatives before you. One, the governing body may approve Rivers Garden and Wall Studio as the architectural firm to design the Buffalo's Dunes Clubhouse and restrooms. Two, the governing body may approve the architect as the architectural firm to design Buffalo Dunes clubhouse and restrooms. Three, the governing body may approve Davidson Architecture and Engineering as the architectural firm to design Buffalo Dunes Clubhouse and restrooms. or four, the governing body may not approve an architectural firm and direct staff. Further, the recommendation from the RFP com review committee recommends that the governing body approved Rivers Garden and Mall studios, the architectural firm to design the Buffalo Dunes Clubhouse and Restaurants. Fiscal note in 2025 $210,000 was set aside in the capital improvement plan fund the GL code as follows for the Buffalo Dunes restrooms. The unencumbered funds from the capital improvement plan fund carried over into the 2026 budget. As a result, the funds designated for the Buffalo Dunes restroom restrooms project remain unchanged at 210,000. The architectural and engineering design fees will be charged to this GL code.

How can I help you with questions? Are there any questions for staff?

So, I guess my my biggest question is on the bids um for the architect. Well, I I guess for the others, I mean, they're very much there's a huge difference between them. And so help me understand how you um came to the agreement that you did with going with River River Barden versus the architect or even Davidson architecture. Yeah, I think that a lot of it depended on the values that they they conveyed and a lot of that was about looking at the natural environment and building a structure based on what that environment looked like, which is kind of what um Clay probably could speak better to this. I know he's in the other room, but what our golf course is designed on. And I think that that I know one of the first I was kind of re reviewing with him some things, but one of the first things that Clay told me was um about the golf course was a golf course is best if it looks like it's always been there and it's a part of the environment. And I think that that message was mirrored back to the committee, which is something that they uh the committee in general felt passionate about. Um, but the biggest thing as well was the firm out of Houston. This is what they do. They design golf course structures. They design golf course buildings and they have a vast amount of experience in doing so. Um, is Clay here?

You want to speak to that?

Good afternoon, parent commissioners. Yeah, as she stated um um around with my travels and and just the industry in general, um the the properties that you go go to and you experience and you walk away with that wow factor. Uh there's there's multiple things that go into that. It's the entrance signs, it's the golf course, it's the staff, you know, it's the clubhouse. Um and they all play a role. Um, but they all need to to fit and have a theme um that that kind of from the first time you step on property till you leave. Um, you don't really pick up on why it's special in the moment, but then you leave and it's just all those little little moments. Um, this firm, uh, the vision that they have is very similar to golf course architecture, which is something I'm more comfortable than than building architecture, but their their ways of, um, explaining how they um, hope to to highlight the golf course, highlight the natural surroundings, not looking necessarily to highlight the building. You know, that's not the focal point of of what this is. They're hoping to um kind of indirectly direct you around and pull your eyes to certain spots and and highlight what makes Buffalo teams very special.

Clay, I think something to kind of help us with with that question also is I think we can point to a subjectively objective sheet on this is the the scoring point. So could you kind of offer to us some of the background as to seeing Rivers Barton scoring? I think that's 20 almost 27 points higher um and almost and 50 points higher than Davidson. So I think that also gives us some context.

I think I'll answer that. Um so both the architect and rivers garden were very close in fee proposal and cost effectiveness along with uh proposal quality and responsiveness. I think where they started to differ just a hint was that work plan and organization and subs and then where they were very different for overall scoring was experience and qualifications and innovation and sustainability. So that's that's kind of the the key piece of where the committee felt like they were different. I I just want to comment on the fact that I know I heard from probably about 10 people um over this issue um through various emails, text messaging, phone calls um and people I saw in the community um and so um of course they disagree with the recommendations and and would like to go with or would like to understand um how an out of town firm was chosen over an in town firm.

I I think I can probably speak for each member on our committee. That was a huge struggle. Um I think that every com committee member really had a hard time with that. Um it was most of them are businessmen or former businessmen in the community and they they understand that if we don't support our community then they understand that and so that was a real challenge for each of them and this is the recommendation you you all don't have to honor that recommendation by any means. um they felt like they were giving you the best information that they gathered from from the RFP review and the RFP presentations and they wanted to present that to you and then obviously you can make that decision from there.

Yeah. And I think for myself sitting in on that um committee, the recognition that like if this was such a value and it was baked into the RFP to say there's a wait for those in town, I I still think that our scoring I still think Rivers Baron could have scored very similarly in comparison. All of this to say that like all these values that I've heard are community are very important and they mean a lot. Um but I think from my perspective of sitting on that committee was that last criteria of um we have an architect who is primarily only doing golf course design, golf course architecture as opposed to I think the architect did a renovation um 15 years ago. That was their only golf related thing which again competing values like what does that mean to you? Um and also for individually in the committee. Those are things to weigh as well.

I would like to say that I also received quite a few um emails, messages, Facebook messages um about this. I would like to say that as a newly elected commissioner, I appreciate the feedback. Um today, right now, I do not golf. Um, last year I did volunteer for the Dream First um, golf tournament and I was impressed to see how many different people from all over the world [laughter] came and when I'm reading names and I see Tokyo, Australia, Tel Aviv, that blew my mind. Um, and it was all positive comments. May the restroom or clubhouse make a difference at that time. They were all impressed. It was all good comments. So, if we can add to that, I'm on board with that. I did read through this quite a few times and I did look at the pictures and I saw the references. Um, and River Barton did present very well their references and the pictures of what they've done. Um, but I am a very, you know, stay local, shop local. But at the same time, when I went to when I was volunteering to see all the many different people from all over the world that did not shop local that came to Gordon City. So, it's this is a tough one.

I would agree. We our committee did talk about the possibility of awarding dividing the award and awarding restrooms to one architect and clubhouse to another architect. Um we talked about that we the reason we put the two together from the start was so that hopefully the design would be reflective of each other and and they would play nice on the floors together. Um, and so that was why we put the the restrooms and the clubhouse together. We wanted them to to be um to talk to each other and that's why we put them together to begin with, but maybe it's an opportunity to separate those and award two architects. I don't know. It's just a suggestion. Commissioner Cesn, do you guys have any thoughts? You

want to go first? I just uh second what Commissioner Oiler and Commissioner Canals said. I had received quite a few phone calls and emails as well from PE members of the community. I think there really is kind of this oh desire to see as we say the shop local spend local stay local type of scenario. I think also too the kind of this idea that as someone who maybe an architect who maybe doesn't do as many golfing uh construction, they'll be able to get more essentially more under their belt type of scenario as well. They'll able to get more of an idea of how to do these as well the future as well type of scenario. So kind of just reading this um there is a discrepancy where they didn't include like the estimated engineering fees. One was unstated. The other one said basic fees included which I wasn't for sure what that really meant but I mean so that's I mean if you they're pretty close in comparison if you just do the architect fees across the board.

I mean what kind of creates the imbalance on the fee scale-wise is where they put the estimated engineering fees in in there. Yes. I mean, for me, I I understand uh being local, but I also understand if we want to design something that will be aesthetically pleasing to the golf course. We've been working on the golf course and rearranging and fixing it to meet our uh anniversary date um of uh celebration here that's coming up here pretty quick. It's this year. Yep.

All year long. Oh, all year long. But um I thought there was a bigger I thought we had kind of a bigger date set. We do.

Okay. But, um, what I'm saying is, you know, we want it to be a a I mean, it's already nationally recognized golf course, but if we could, um, enhance that with a new clubhouse design and restrooms, which is one of our commission goals is to add restrooms out there at the golf course just because they needed to be added. Um, so I'm, you know, I did get email and phone call as well, but I think if we go with the person that understands the the need or understands golf courses and has is the designing and designs them, I would I would kind of lean that direction myself. I'm going to

but again when I looked at the when I looked at the memo and kind of read through everything the it didn't really it it wasn't really apples to apples there was a lot of discrepancy between um where they're estimating fees but if again you looked at the architectural fees alone took everything else out is pretty much straight across the board. Um the river um Bon one was just a little slightly higher than the other two, but I I you know, if you take the one fee out of there, it pretty much is a apples to apples kind of comparison. And then I did look at all of the uh the uh proposals as well.

Go ahead. I'm sorry I interrupted. I [clears throat] I No, I was interrupting you. I was going to kind of just touch on what you're saying. I come from my background is a little bit of health and so you go to the doctor and you may then be referred to a specialist. I would rather go to a specialist than just a general. Um but that was just a comment. [laughter]

Yeah. And I I really acknowledge the staff's work on all of this um and the committee's work. Their job wasn't to pick favorites and I and their job was to score and then provide that score. Obviously, that score is going to be subjective based on how we view the criteria and what we point to that. But I think that's really grateful to be it's really good to be grateful for the work that staff do in that committee did, but also to acknowledge um the biggest concern is to make sure that we are good stewards of tax dollars. Um, and I would also point out that we can see both sides of this that an improper use of tax dollars, whether that be on the higher end or the lower end. Sorry, there's an improper use of tax dollars especially on the higher end, but you can see it also on the lower end. Um if we for example if our desire was to pick Davidson Architecture um which who scored very low in comparison would be in a way a good stewardship of our tax dollars but it might not be a product that we would be very happy with or a product that's ideal. So we can equate that and say was that really a good use of tax dollars if it ended up being a product that was not what was in the vision and the spirit of Garden City. So, I would kind of want to pump the brakes a little bit here and ask um the commissioners, do you guys have a pallet for potentially splitting up this RFP and and um sending like if we award the restrooms just to one architect and then asking for a new RFP simply just for the clubhouse. Is there a pallet for that? um or however you guys would like to make a motion moving forward.

If it's separated, then there would be two different plans. And how would they mesh? Yeah. I mean, I I think the committee was smart to do it the way they did it with combining the two.

Yeah, I agree. That's kind of how the That's how the RFP went out was for the two of them and that's what they sent back. Yeah. From each of the firms.

And I know um man is here if you guys have any questions for him. Any further questions for staff? I'd kind of like to hear if uh any of the architects who submitted have any comments or anything they would like to say. I think it would be helpful just to hear from them if they'd like to discuss it. Yeah. If many from the tech would like to offer any comments.

Good afternoon commissioners. Manny Ortiz um with the architect's office LLC. You you have a hard choice to make here. I understand. Um our proposal did reflect or our response did reflect what the proposal requested as far as the breakout for the toilets, the breakout for an alternate toilet with a new septic system. And then we broke out our cost um with a new clubhouse u based on the CIP um projected cost. Um so we we supplied everything that the proposal was asking for. And then if you see on our page 36, we did break out our fees for the architectural and also including the engineers cost on our proposal as well. So, um, page 36 explains it as far as down on the bottom half of that where it goes into, um, the projected cost for phasing of each of those toilets and then the the clubhouse. So, our engineers fees are included in that. Um, we just do it as a the way our office does it and any architect office does it is those engineers fees run through the office so that you can kind of see what those are. There's no markup on those engineers costs. It goes straight to you. It's just kind of a a way of we can kind of track those fees through our office. So, it's not it's transparent. Um, but there's nothing nothing that we didn't leave out that that the request for proposal asked for. So, it's all included. There any specific questions that you want answered

the Mariah Hills Golf Club? That was just a rem was that a remodel or was that what all did you guys do on that?

Yeah, that was a that was a remodel and that was before I was here with the architect LLC. I've been I've been with the architect's office for 15 years and that was done um prior to me coming to the to the firm. um then bought into the firm in 2018. So I'm part of the firm now. So um I'm a big big proponent on using local um shop local. Kids go to school, we pay taxes. So um yeah, it we don't specialize in just one project. It's hard to here in Southwest Kansas cuz you don't see, you know, schools being built all the time or you don't see club houses being built all the time. Um, we have a broad scope of professional services that we that we do and we're flexible and open to any kind of design option or alternate that we want to go towards based on um we're not going to base the fact that we need we need this toilet to out you know outstand the golf course. The golf course is beautiful as it is. So, um, minimizing that would be an option that we could do, too. The pictures that we we put up there is just a [clears throat] kind of a suggestion on, um, offering the clubhouse at the same time kind of brings them both in and ties them together. So, I think without that, it's kind of hard to visualize what those two components are without each other. So, but it could be a totally different building than what we've projected up there. That's just the concept. Gotcha. Anything else for Minnie?

Thank you, sir. Thank you.

If there are any no further questions or comments, I will entertain a motion for this item. I think for myself something that Rivers Barton and WIA really pulls away at is a rich understanding of the tradition of golf, the nature of golf, the environment of golf. Um, and I think that for a community as ours where we are slowly building um our branches of kind of being these these wonders in our community uh when we have an opportunity like this to have a a group like Reverse Barnon come in and design. I get that they are just bathrooms and I get that um they are just there are options that are more local but I also see the significant value in the philosophy that Rivers presents um which was my pull for this and so I move to approve Rivers and Wall Studio as architectural firm design the Buffalo Dunes clubhouse and restrooms. There's been motion is there a second? I'll second. There's been a motion and a second. Any further discussion?

I just want to add, I guess, for discussion. [sighs] The members that for this committee were all local people. So, these are local community members that came up with this recommendation.

And I'm assuming that they all understand the value of being local, but also understand the value of our golf course and the scale. It's not just Garden City. It is Garden City, but we have these events that bring funds into Garden City. I am still in awe of when I volunteered last year, seeing all the different people that came. I did not realize that and I have lived here all my life. Um, those are my comments.

Yeah. Yeah. And for myself, like I'm I'm grateful for the immense engagement that we've received on on this item. Um but also I think that in any nature for local government, the more engagement we have, whether we agree or disagree, provides this bridge that we're solely building. And whether it's shaky or whether um it's really strong, I think as we continue to eb and flow and tug and pull, those relationships provide a lot more trust and provide us an opportunity to listen a lot better. um and give more clarity on this the decisions we are making.

I think the committee is a great committee. I know a lot of them um they golf um they use the facility quite a bit. Um and so I think that the committee had a lot to digest and and competing values are never easy and I really same with the community reaching out um and contacting us. I think that was or contacting me. I guess I don't know who all got contacted other than what you guys said, but um I know that every time um somebody has something to say about it, to me that's community engagement. And so, um then we kind of weigh up here what we're going to do based on what we know constituents would also be able to stomach. So,

I I much prefer this side. [laughter] Yeah. Yeah. Any further discussion? All those in favor say I. I. I. Opposed? Nay. Nay. Three eyes, two nays. Motion passes. Thank you.

The last two new business items are both executive sessions. So commission's ready to move to the consent agenda and doesn't wish to pull anything off or if there's nobody here to speak on behalf of any of the environmental or nuisance abatement items, the appropriate motion would be for the commission to approve items 13A through 13F. I one second. Thank you. Okay. Is there anyone here to speak on on abatement and nuisance issues? Seeing none. Okay. I move to approve consent agenda items 13A through 13F. There's been a motion. Is there a second? I'll second.

There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppos? Nay.

Motion passes. And we will continue with our commission reports after which we will take up the executive session items. Vice Mayor Oiler. had a chance to speak at um young women of purpose last week which is an interesting group. Um it is young women who are um in seventh and eighth grade at Horus Good and we had a lot of discussion about city government about nonprofits. Um we talked a lot about um voting and exercising your right to vote so when you turn 18 hopefully they register to vote. Um, and it was it was a just a great opportunity to also ask them as young ladies in our community, um, what kind of things they'd like to see as they get older. What kind of wreck offerings do they want? What kind of things would they like to see in city government? Chick-fil-A rated up pretty high on what they'd like to see [laughter]

in our community. Um, so anyway, I was honored to be able to speak to that. Um, I enjoyed the tour, the state theater. Thanks to everybody who made that possible. Um it's always fun to go back and see um what that building looks like over time. Um also attended the uh TE celebration and New Year's celebration, the Vietnamese New Year celebration. That's always something to look forward to and an opportunity to really engage with members of our community who um have been here for many years and who are a great part of our community as well. Um, we had a the um construction management at risk meeting with the uh the joint meeting with the county and and departments from the city um to discuss the proposals that have been received and I know we've scheduled some interviews um for those proposals coming up. And then uh just kind of an FYI um there's a group that is um planning um putting together a plan for warming shelters and permanent warming shelters and what that might look like going forward as far as um weather conditions and locations and staffing and training and um so that's something that you'll probably hear more about as we put that plan together. That's all I have.

Thank you, Commissioner Canal Lozano. Um, again, I want to thank everybody from the city and staff, my fellow commissioners for their patience. Um, once again, in this newly appointed role. Um, with that being said, I also appreciate all the comments and, um, messages that I received the last couple of days in regards to a couple of items on um, on our agenda. I appreciate um, the feedback. It helps me understand. It helps me weigh everything out. Um, I also enjoyed the tour of the state theater today. Um, [snorts] I did attend the uh TAT celebration over the weekend and it's just such a great celebration. I um to see our community come together in a celebration that brings so many different cultures together and the same place and celebrating and enjoying some food. Um, it really fills my heart and it reminds me why I filed for commissioner and why I'm here because ultimately we come together when it matters and we support each other. Um, I was also invited to speak with um the group she leads that is um just started by the real men real leaders. the um gals are um at Charles Stones and they were working on a vision board and I was able to hang out with them and get to talk to them and listen to some of the things that they are wanting to do. Uh this group just started I believe in 2025. They're at the end uh in December.

I also met with them and we did some bell ringing for the Salvation Army. Um, and I am excited to see where these girls go. Um, and I appreciate everything that our first responders do. Um, especially today with the wind advisory. I think, uh, we've already had the fire department answered to quite a few phone calls. Um, thank you so much for keeping us safe. And, um, that's all.

Thank you, Commissioner Cessna. Yeah, a good premeating this morning uh talking about our how to uh get housing in our community and uh the ways that we're uh working uh on the different financing to uh get housing in our community and the different um ways that we do that. So, thank you for that report on all the housing that we have gotten in and meeting our goal. Also, uh the tour of the state theater brought back a lot of memories, you know, growing up. Uh took in a lot of movies at that that facility, but uh uh good to get that um tour just to give us a better idea as commissioners on what the state of that uh theater looks like. Um also just uh saw that the new water tower base is uh coming up and it's starting to look really good. um drove by the other day and I'm like, "Hey, that's good good location." So, um and then just the uh passenger charge. Just want to remind everybody to fly local. Um did see the uh ad on TV for uh the airport on asking people to fly out of the Garden City Regional Airport. So, uh please do so. Thank you.

Thank you, Commissioner Lingraph.

I just want to start with it was a great premeating on housing. I think housing is a tremendous need in our community. So, it's good to be able to get an update on that. Also, it's nice being able to go and walk through the state theater and being able to see what its current condition is and being able to see the interior of it as well. And also just wanted to bring up that the Kansas Department of Revenue came out with their city trade pull factors report. So, this report shows the CITPF, which is a quotient of retail trade captured by the city compared to the state. Essentially, if yours is over 1.00, it indicates that local businesses are pulling in trade from beyond their home border. See a TPF below 1.0 indicates that trade is being lost. More trade is being lost than pulled in. So, the Garden City had one of 1.57 and then also income adjusted is 1.93 for the fiscal year 2025. I just want to point out that is both both of those are the highest among the 20 largest cities in Kansas which just really shows that Garden City is not just a regional hub but we are a hub for Kansas. So I just want to bring that up to people as well.

Thank you Mer.

Yeah that is exciting. Um for myself just a couple youth engagement opportunities that I was a part of. um hang out with the football guys up at the high school uh with my work at live well just playing games and just watching their conversations to see that we are very lucky to live in a community to have this group of young guys be mature enough to have good and difficult conversations and also be able to pinpoint areas of their life where they can grow better as teammates but also recognizing the value they have in their coaches. Um I was at Alter Brown yesterday with the second graders and Miss Mrs. Ruskum's class, Calron class, and Miss Pax's class to read a book to them for President's Day. Uh, what a joy. And they had so many great questions about local government that I never really considered either that you guys might expect, too. We also had our city commission training last week. Really amazing opportunity with um Kansas University School of Public Policy Management. Is that correct?

I think so. Along those lines. Close. Kind of changes every [laughter] other year.

Yeah. but three incredible leaders um not just for their own sphere but also in their lives professionally and leading these communities coming here and offering to us an opportunity and how we can grow better together as city commissioners. I think that we saw a really good example of that come into practice today that I'm very appreciative of. And also these difficult decisions in the last couple months have been such a wide breadth and I think that makes it first exciting but also that the commissioners up here put a lot of value and intention into the conversations they have not with um like internally dialogue but also with their community members. And I think I really appreciate that. but to also remember that these difficult decisions are for the whole entire community to go move forward together. And sometimes that's that's difficult to to um that's difficult for us to agree on together and that's okay. But today is Lunar New Year. So happy Lunar New Year. Happy that happy all these happies. But I wish all your families and all your homes to experience the joy of renewal. Experience the joy of peace. but also experience the joy of choosing to love. Um, find opportunities to choose to love this week as we head into this season of renewal. Um, but yeah, that is all I have. So now we will take up items 12 I and then afterwards 12J. I'll entertain a motion for us to enter into executive saxer.

For how long? Yeah. 20 minutes with uh city attorney Jennifer Cunningham, myself, and deputy city manager Danielle Burke.

You said 30 minutes. 20 20 minutes. Okay. Is that just for I? That's for I. Okay. Okay. I move to go into executive session pursuant to KSA75-494319B2 pertaining to consultation with an attorney for the body or agency which would be deemed privilege in the attorney client relationship for 20 minutes um with including city attorney uh the city manager and the deputy city manager. Second. There's been a motion and second. Any further discussion? We will do I need to ask for amendment of uh yes at what time we do 245 245

just a quick two-minute break right there. Yes. I would amend that. Yes. Second. There's been a minute motion and second. Any further discussion? All those in favor say I. I. Opposed? Nay. Motion passes. Just a reminder.

Yeah, we're blocked it out. I'm just changing the text, too. Hey, Kendall.

start right away. Yeah, it's fine. Oh, ready. We have concluded executive session for item 12 I. Next up is item 12. There was no motion. No binding action.

No binding action was made. Thank you. We are now on to item 12J. I move to go into executive session pursuant to KSA75-4319B2 pertaining to consultation with an attorney for the body or agency which would be deemed privileged in the attorney client relationship for 15 minutes including a city attorney, city manager and deputy city manager starting right away right now 3:06 p.m. A second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Seven. Thank you.

The governing body's executive session for item 12J has concluded. No binding action was taken. These conclude all of our items on the agenda and this meeting is adjourned. Thank you.