City Commission - Regular Meeting

We understand things. It is 1 p.m. on Tuesday, January 20th, January 26. This is the regular meeting. Yes, ma'am.

It is turn allegiance and invocation. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Let us pray. Dear Lord, thank you for this day. We ask for your guidance and wisdom in all that we do. We ask that you continue to watch over everyone, especially our first responders. In your holy name we pray. Amen. Amen.

Item four is the approval of the minutes of the last regular scheduled meeting which no corrections offered shall stand approved. Are there any corrections? I did notice a couple corrections which I've informed informed the city clerk. So they are approved with corrections. Item five is public comment. This is opportunity for public to offer comments to the city commission. For items that are not on the agenda, if you please come up, please state your name for the record. Seeing none, we'll move to item six.

Thank you, Mr. Mayor and commissioners. Um, item 6A, this is a request of the governing body to consider and approve Garden City Public Schools allowing uh or allowing the mayor to proclaim January 26th through 29th as health awareness week in Garden City. [snorts] I make a motion we approve the proclamation as presented. Second. There's been a motion to second. Any [clears throat] further discussion? All those in favor say I. I. Oppos? Nay. Motion passes. I believe I'll read this um on the 26th.

Very good. Um item seven under report of the city manager, we have staff reports. Um this is the last report for that performance measurement. That was kind of the new exercise this year. Um next month you'll probably see uh quite a few changes in the metrics themselves and how we how we measure some of those. But uh uh hopefully the first year has has brought kind of some additional insight into how we look at operations citywide. Uh items B, C, D, E, and F are customary monthly reports from different departments. Any questions on those? Hearing none, we'll go on to meetings of note. those requiring RSVPs, will you please do that through the city clerk's office? And then I'd like to add one. I found out the over the weekend that the Tet New Year celebration will be February 14th, 2026 at Garden City High School. Um I'll get the exact time before the next meetings of note on the next agenda, but it usually starts there around the noon hour. We will be headed to some southwest Kansas night out in Topeka. If you could let me know now your intent of going or if you need to contemplate it, let me know by the end of the evening. Uh so we can get kind of the travel arrangements figured out. I think right now a small enough group pro possibly interested in going up and up and back and uh but if we have more than more than two of you in the vehicle that we need to figure out a second staff person to to drive. So right now it's contemplated that would be up and back. It'll be a late

very late night getting back, but um uh I think that kind of fit seems to fit everyone's schedule of those who've expressed interest in going thus far. All right. Um we're ready for item nine, consideration of the appropriation or ordinance. If approved, uh, the appropriate motion would be to approve appropriation ordinance number 2603-2026A. I move to approve appropriation ordinance number 2603-2026A.

I second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Item 10A. The governing body has asked to consider and approve an ordinance regarding the reszoning from R1 single family residential district to RC condominium townhouse district for the property generally located at blocks 1 to four of the Lost River edition phase 1, also known as 1503 Stonebridge Lane, Garden City, Kansas. If any of the ordinances uh listed as alternatives before you today are approved, that ordinance would bear the number 3041-2026.

Please also note that um Vice Mayor Oiler has stepped down for this item. Sorry.

Good afternoon. Dante Thompson planner with neighbor development. Gary Spear on behalf of Lost River Development LLC is requesting to reszone lots 1 through 4 of the Lost River edition phase 1 from R1 single family residential to RC condo townhouse district. The current lot contains lots ranging in size from approximately 9,100 to 21,700 ft all of which are vacant. The lots were platted as phase one of a large single family residential development in 2021 and are established as a reinvestment housing incentive district. However, the the [clears throat] current developer is working with neighborhood development services to split 12 lots in half to construct town homes or attached single family homes. This change will require an amendment to the development agreement for the RHD in the overall development. The current R1 single pin residential zoning district doesn't permit town homes or lots smaller than 6,000 square ft. As a result, the property must be reszoned over the lots can be split [clears throat] lot splits can be recorded and any building permits be issued for town homes. The garden city comprehensive plans [clears throat] future land use path designates this area as low density residential. Since this designation includes single family detached town homes and duplexes, the proposed development and zoning district conform to the comprehensive plan. The proposed development will remain residential and m and match [clears throat] the mix of nearby single family and multif family residential units. As a result, there will be no impact on the surrounding neighborhoods. If [clears throat] the proposed resoning is approved, the governing body may make its recommendation and state its finding according to the criteria in section 27.040 of the garden city zoning regulations. Included in your staff memo is a complete list of the criteria. The planning commission recommend denial of the proposed reasoning request at their December 18th, 2025 meeting to which the minutes are attached. There are three alternatives in front of you. The governing body may adopt the planning commission recommendation to deny the [clears throat] excuse me, the governing body may adopt the planning commission's recommendation to deny the

reasoner request and approve [clears throat] the corresponding reasoning ordinance. Two, the governing body may override the planning commission's recommendation by a two-thirds majority vote and approve the corresponding reasoning ordinance. Or three, the governing body may return the planning commission's recommendation with a statement specifying the basis for the governing body's failure to approve or disapprove and approve the corresponding ordinance. Staff recommended the planning commission approve the reasoning request and the planning commission recommends governing body deny the reasoning request. There is no discussion back. Um, I think a representative from the development is here and I'm happy to answer any questions that you guys have.

Thank you, Dante. I think I see um homeowners neighborhoods here. We would like to offer um some public comment for you. So, if you would like to come up, please state your name for the record.

Barbara Barson, live at 2930 Place. This is my third time up here fighting this. I recommend just the very first one since it's already been denied. Let's keep it denied. Let's not build these smashed up high-rise um condominiums. I asked if I could see one so I had a better understanding and I was told there aren't any in cities so I can't see it to understand it better and because of that being told it won't have any impact on my taxes whatsoever it will have an impact my taxes aren't didn't go down. They went up $2,000 this year. They've only gone up since we've lived here for over 30 years. They've never gone down. Please deny this.

Good afternoon. My name is Darla Daniels. We have lived at609 Pioneer Road for 38 years. I'm sure you as city commissioners are aware of the attractive, serene neighborhood um that we live in up there. Part of that is because of the high quality of housing that was built and a lot of it's because we all the neighbors work very hard to keep our properties up so they appraise. Well, some of our concerns and I will say I was um concerned to hear Dante's remark about there will be no impact. Well, I disagree. Um but some of our concerns are how will these proposed town homes and condos be built? because I too have asked to see some plans that might uh relieve some of the anxiety we have about our neighborhood. Um will high quality materials be used? How close together will these buildings be? Um we all were here five years ago when we approved the recommendation from a to R1. And we know developers have changed in those five years, but the plan then were we have beautiful homes. Uh these homes, proposed homes were going to be even more so, which would be a good addition

to the neighborhood. But my concern is if they take those 10 or 12 I've heard those numbers 10 or 12 blocks right behind our house actually. And divide them into two to make um 20 to 22. I've heard both numbers. How how scrunched up will that be? Will there be any green space in front, in back, in between the buildings? Um, will brick be involved? All of the houses up there are total brick and uh will there be any brick on these proposed town homes or condos? So, um, and I too, um, and I think this came up at the planning commission. Is there any neighborhood in town that would be similar to this? So, we could all just see what's proposed and be aware. So, those are some of my concerns. Thank you. I know it's a tough decision.

[clears throat] We do need housing. Um, but we want it to be nice, nice, continue to be a nice nice neighborhood. Thank you. Thank you.

Is there anyone else for that section? Um would the before Dante would the um develop representative of the developer like to say anything? Is that what you said he was here? Yeah, [clears throat] taking a little look around. It doesn't look like they're they're presenting. Okay. Are there questions for Dante or staff? So

staff, go ahead. So this whole piece right here in blue or green, [snorts] part of it or all of it is we're asking to be reszoned.

So it will be the entire portion that's highlighted in uh blue to be reszoned from R1 to RC. However, the developer has only submitted plans [clears throat] and uh indicated intentions for to staff that just the center 12 lots of that pole block will be uh constructed with town homes. That um as they're the only ones that are being split, that does still mean that in the future, you know, town homes can be built on the other ones, but the intentions right now are only the center 12, six on the north and six on the south half of that block. So that's um once they're split or right now the size of what they are

um they they'll build 12 once they're split.

Correct. So once as if this resone is approved then we can approve the law splits that are currently in review in our office and then we can issue the building increment for them to build those duplexes across those six lots. Um, I'm sorry. Across those 12 lots with one half the duplex on one of those half loss and it's okay if you don't know Dante. So, um, within those plans, does the developer indicate, um, just the intent that this is the type of building or the intent of specific plans of floor plans, etc.? staff hasn't received any floor plans or any um any buildings. Um and then I also want to mention on that that with uh if this is approved um we'll have to amend the development agreement because that specifies the number of housing units. So with that that would also solidify until the next amendment um uh how many duplexes that get put in.

Yeah. the change of R1 to RC, how does that affect the reinvestment housing incentive district? Is there does that is there a connection?

Um, so it'll require an amendment and in that in that development agreement, there's a specific spot that lists the number of of units. So that'll need to be amended. Um I would also assume that property taxes would increase. So it could change the the timeline that they get reimbursed. Um because there's additional units on it. Um but I don't think we've seen an amendment or run that process yet. So I I I don't know for certain. And if any of the the staff that are more professionals at RJD have any more to add to that, feel free. But I think that's greatest change we'll see. I think the reality of this, sorry. I think the reality of this is um from the standpoint that is very reasonable to say that this is a beautiful neighborhood that that residents value and they're very protective of. And of course, anything that happens, especially in their backyard, lends itself to a lot of considerations for them because obviously they'll see it all the time and also that affects the financial part piece of that um it will affect their property tax. But I also recognize that regardless of the prior plans, the prior promises, it seems to me that the prior promises that we hear from the planning commission minutes um would be a lot on higherend homes. And I think that would also affect neighboring homes in closer in proximity much more than these town homes. And so for me, it's it's hard for me to um it's easier for me to see something built there than nothing built there at all. And I recognize that it's

a very emotional piece for everybody involved that lives near there. Now this request is being made going back to R1 to RC based on what he's he's the builder is not wanting to do the homes anymore and wanting correct you and that is because of materials is it because of he feels they feel that it's going to be easier

yeah in in conversations that we've had with with them they um are finding to have a hard time to sell these larger single lots and they believe that the market may be more towards these smaller um you know duplexes that the person owns. It's easier for them to maintain um the homeowner to maintain over time. Um it generally the cost is a little bit cheaper. So they're finding the market fits more towards this style of of home and lot for someone to purchase rather than, you know, a large moving lot and also allow them to for the lots surrounding um to build those single type homes even within RC.

Correct. Yep. the RC zoning district would still allow for single family homes to be built on the outskirt lots. Um, but with the lot split on the inner ones, that would only permit a a town home. So, it'll be the intentions is for a mixed neighborhood much like it is uh surrounding this this property and without any design adopted design standards by the city. There's no way to really know how those, you know, the houses could all look the same regardless of if they're they're a duplex, a town home, or a single family home just because we don't have those design standards that the city can enforce. We leave those to the private entities like the homeowners association to to enforce those. Um, but at this level, the homes could could all look the same or they could all look different from our perspective as the city.

That makes sense. If this was denied, could the developer come back with the kind of the information the community is wanting and then come back to the planning commission and try to get an application again? Would that be okay? Yeah. To my understanding, they could bring it back with additional information. uh commissioners mayor uh tra director uh Bryce just to help elaborate a little bit on they could bring something back but again to Dante's think there's nothing to hold them to any criteria just any person won't for anything so I just want to make that clear this is for the reszone

the design part of it if it was tabled or something happened um what's presented still might not be what is built because of there's nothing to control it gotcha thank Well, and it would still have to come back. I mean, it'd have to go back through the planning commission and then back to us for I mean, it'd still have to go through that whole process again. It eventually come back to us for approval is the thing. So, I think what Commissioner Landraph was getting at is maybe if they could work with the developer to see what they could do to enhance, change, modify, give more instruction on what their plans were. I think that's the concern from the community. There is what we I heard from the the people that came and presented to us today. Didn't mean to put words in your mouth, commissioner. Sorry.

Yeah. [laughter] Any further questions for staff?

Um, I only have a comment to make. I think that this is a little predicament in the sense of political philosophy because the question also arises. It begs the question of how much control should local like the local government, the city have over developers and exactly what should be built and exactly the influences that arises to nearby property owners. And I think that um it it brings a lot of problems to the surface of does local government is there an overstep of local government when it comes to particularly saying you can or cannot build x y and z there when the intent is neutral of their homes to be built. And so I just want to offer that to this commission. So with that I would like to entertain a motion for this item. I think that our need Sorry, Go.

Go ahead.

I think that our need for housing also evolves and allows us to recognize that these short pains, these uncomfortable moments, these uncomfortable values that we have um could help us for a greater good of having more homes when that affects us in different ways. But I think in the long run there is a lot of good benefit for us. And so I would like to make the motion to approve ordinance 3041-2026 um with alternative to an ordinance of governing body uh of the city of Garden City, Kansas overriding the recommendation of the planning commission reszoning certain land within the corp of the city from R1 single family residential district to RC condominium. Is there a second for this item [snorts] hearing? None. That motion dies. I entertain another motion for this item. So, I'll make the motion we return the planning commission's recommendation with uh the consideration of do we have to name like the different uh the physical character of the neighborhood surrounding the property under consideration? Uh probably the sustainability under existing conditions of the subject property of the land use to which it has been zoned. the extent to which removal or altercation of the existing zoning. Clarif clarification will affect nearby properties outlined and be above to approve or disprove and approve of

the corresponding regoning ordinance. So, alternate three with those three different three different um is that a a well a b well a c d but it goes back to b too because it ref because references back to b. Does that make sense? Would you be willing to abc? Okay. Yeah, because I was reading that and then it referenced back to B. So, you have to add B to it then. Okay.

There's been a motion to approve ordinance number 3041-2026 returning it to the planning commission um with a consideration of items ABCD within the evaluation criteria 27.040.

I'll second. There's been a motion and a second for this item. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Thank you. We'll have Vice Mayor Orley return back to the bench.

Mayor Mayor, [clears throat] just to be clear, that was 441. 40 vote. Yes. Thank you. Okay, we're ready for item 10B. The governing body has asked to consider and approve a resolution designated bank designating banking institutions to be used as depositories for the city's public funds. If approved, this would be resolution number 3214-2026.

Good afternoon. As an annual practice, the city of Gard city adopts this resolution at the beginning of each year. It is considered to be best practice in accounting of public financial reporting to list the institutions that are depositories for the city's public funds. The following list of institutions were approved in 2025. Staff recommendation is that they remain the same for 2026 and all the approved depositories are listed. Um I'll note that the city doesn't necessarily have funds at all of these institutions, but they would be the approved institutions if we were choose to do so. The alternatives before you today are that the governing body may approve resolution as presented or that the governing body may take no action today and provide recommendations for changing the list of institutions used to deposit public funds and direct staff to submit a resolution for consideration in a future meeting. And staff recommends the governing body approve resolution as presented and there is no disc.

Is there a motion for this item? I make a motion we approve resolution 3214-2026. I second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Thank you.

Item 10 C. The governing body is asked to consider and approve annexing city property generally located near the southwest corner of the intersection of US Highway 50 and North Farmland Road. If approved, this would be ordinance number 3042-2026. Mike. Good afternoon, mayor and commissioners. Uh some background on this property. Back in uh on May 20th, 2025, the governing body authorized the purchase of 8.33 acres of property located at 145 South Farmland Road. This property is contiguous to the city of Garden City's corporate limits and adjacent to additional property owned by the city, which is located at 4570 East Highway 50. The combined city-owned property being considered to be annexed today into the city's corporate limits will be utilized as part of an existing electrical substation expansion. There's a map in your in the uh [snorts] in work there that you can see the map of the general area that shows that your alternatives today would be that the governing body may approve the ordinance annexing city property generally located near the southwest corner of the intersection of US Highway 50 and North Farmland Road. Or alternative two, the governing body may choose to not authorize that ordinance to be passed. staff recommends that the governing body approve the ordinance annexing city property and there is if it's approved there's no fiscal impact to annexing the property and I'm happy to answer for any questions you may have now any questions for Mike a motion for ordinance number 3042-2026

I move to approve ordinance number 3042-2026 second been a motion to second any further discussion all those in favor Say I I oppose. Nay. Motion passes. Thank you. Thank you. Item 10D. The governing body is asked to consider and approve a resolution for the approved waiver of section 24.060 of the Garden City Zoning Regulations for Lifelong Fitness LLC at 102 North 11th Street. If approved, this would be resolution number 3215-2026.

Good afternoon. At the December 16th, 2025 city commission meeting, the governing body received a waiver request from Dan Penzer and Jerry Balditz on behalf of the property owner Lifelong Fitness LLC. The applicant requested a waiver related to the parking requirements and sidewalk requirements for the property jour located at 102 North Second Street. Uh the city commission directed staff to prepare an ordinance waving the parking requirements of the of section [clears throat] 24.060 of the zoning regulations. That resolutions before the governing body for final consideration. The request to wave the sidewalk requirements of section 18-10D of the code of ordinances was denied for this information and therefore not included in the resolution being presented. The full agenda packet materials from the December 16th, 2025 has been included for reference. There are two alternatives in front. The governing body may pro excuse [clears throat] me the governing body may approve the resolution as presented or two the governing body may not approve the resolution as presented and provide staff with alternative direction and staff has no recommendations.

Any questions for Dante? I enterain a motion for this item. I make a motion we approve resolution 3215-2026. It's been motioned. Is there a second? I second. It's been a motion and a second. Any further discussion? So, just to clarify, we're only we're we're keeping the denial for the sidewalk and we're only doing the parking. Correct. Any further discussion? All those in favor say I. I. Opposed? Nay. Motion passes. Thank you.

Item 12A. The governing body has asked to consider an approved task order number two in the amount of $15,51716 between H&TB and the city of Garden City for the design plans, bidding administration, contracting and construction oversight of the Garden City Regional Airport parking lot. Michelle,

good afternoon. So, this project has been in the works for over a year and through that time period, it has evolved quite a bit. So um we I originally reached out to Wilson and company because this project is all city funds um to do a task order for the construction the bidding the construction the design of the parking lot project throughout the time that we that's evolved in this project um we started working on a project with H&TV for a taxiway project which is federal funds in that time period light bulb went off said hey can we combine these to maybe get more competitive bids because they're both a lot of paving And so then we reached out to Agent TV asking them for a task order um to be able to provide and the FA has confirmed that if upon your approval agent TV was awarded the task order that we could combined um both the taxiway project as well as the parking lot project on one bid process under the federal grant. Um so that would hopefully be able to provide us more competition and bids and possibly lower prices. Um, I've been in touch with Wilson and company and they completely agree that going um combining their projects and going out to bid for basically the one project together um would be probably the best interest of the city. So, as you guys know, Wilson and Company has been great for the city. Typically, the airport always uses H&TV for all of our federal projects. So, that's why there's um information for both task orders to be considered. But staff's recommendation would to be approved the task order between the city of Garden City and H&TB for the design, construction, and bidding of the airport terminal parking lot project. [clears throat]

Any questions for Michelle?

Go ahead. I make a motion we approve the task order number two in the amount of $15,517.16 between H&TB and the city of Garden City for the design plans bidding administration contracting and construction oversight of the city garden city regional airports parking lot. There's been a motion. Is there a second? Second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Thank you.

Item 12B. The governing body is asked to consider and approve a lease agreement with Radiant Power Solutions LLC to lease approximately 1 acre of city property located adjacent to the Lewis substation located at 2840 North VFW Road. Mike.

Yes. Mayor and commissioners. Uh Radiant Power Solutions LLC. Radiant is requesting to lease approximately 1 acre of city property adjacent to the Lewis substation which is located at 2840 North VFW road. Radiant is planning to install up to 7.5 megawatts of data processing/data mining equipment on the 1 acre. The term of the lease is 5 years and will automatically renew for an additional 5 years unless terminated by either party after providing 12-month notice within the first 5 years of the agreement. After the first 5 years of the agreement, either party may terminate at any time with one year's notice. Radiant will pay the city $4441 per month or $5,333 per year for the first year and then it will increase by 5% per year for a total of $29,467.75 over the 5-year term. Radiant shall be responsible for the maintenance and repairs of the and any improvement to the lease property and agrees to operate in a safe environmentally responsible manner. Radiant agrees to keep the property in a clean condition to keep all grass, weeds, and vegetation cut and trimmed in compliance with the co city's code of ordinances. Radian shall pay all utility charges and connections with the use of this leased property. And this is very very very similar to the one we already have an existing one at the Jameson Energy Center lease. So your alternative today uh the governing body may approve the 5-year lease agreement with at the Louiswis substation with Radiant Power Solutions LLC. The governing body may choose not to approve this lease agreement. Staff recommends governing body approve the 5-year lease agreement with Radiant Power Solutions LLC. And as it states in the body of the memo, the uh radio will pay the city $4441

per month or $5,333 per year. For the first year, that increased by 5% per year for a total of 29,467.75 over the 5year term. And I'm happy to answer any questions you may have on that. Any questions for Mike? Uh Mike, can you talk a little bit about how this relationship has been going with the site near Jameson?

Uh yes, it's going just fine. U the initial agreement, they started out at 2 megawatts and they went 5 megawws and just last week they've increased to the maximum that the city commission allowed to 10 megawatts of capacity. Uh so far everything has worked just fine. There has been uh I think two times they were they chose on their own to shut their power down. That's part of the agreement. So they would not be setting an additional peak. So the short answer of mayor is so far it's gone very well. Great. I'll a motion for this item. I move to approve the lease agreement with Radiant Power Solutions LLC.

I make uh I'll second that. There's been a motion to approve the 5-year lease agreement um at the L substation of Radiant LLC. And there's a second. Any further discussion? [snorts] All those in favor say I. I. Oppose. Nay. Motion passes. Item 12c. The governing body is asked to consider and approve a special retail contract for electric power with Radiant Power Solutions LLC. Mike.

Uh, yes. U, we just approved the lease agreement for the property. This was the actual contract that would be uh in place with the city. And I I need to read this as for uh documentation that cover some of these for compliance orders.

So if everybody entered into a special services contract with Radiant Power Solutions on February 4th, 2025 for supplying electric loads needing a 10 megawatt data processing facility. This facility is located on city property adjacent to the Jameson Energy Center. It came online in June of 2025 and began receiving power from the city. Today you are presented with another retail special retail service contract with Radiant Power Solutions for supplying the electrical needs for a 7.5 megawatt data processing facility at a different site. This new location is situated on city property located at 2840 North VFW Road, commonly referred to as the Lewis Electrical Substation. This second special retail service contract is nearly identical to the existing special retail contract with radiant, the first one, except for the size of the load and the location and the delivery point. This matter considered before you today falls under city code section 90-275, special contracts. This allows separate contracts to supply electric power to citizens and others within the city boundaries. City staff along with outside council, staff from the Kansas Municipal Energy Agency have been meeting with Radiant over the past 90 days, ensuring that the city and KMEA can meet the requirements needed by Radiant to be in compliance with all of the Southwest Power Pool and the Federal Energy Regulatory Commission's requirements. The city and KMEA have specifically chosen not to opt in to allow wholesale market participation pursuant to the regulatory rules and requirements regarding participation as distributed energy resource aggregations and demand response participation in any form of SP's integrated marketplace including but not limited to F orders 719 745 and 2222. Radiant is being compensated by being

provided service at an interoperable rate under the terms of this agreement. Radiant will not be permitted to register or participate in SPP's integrated marketplace. This agreement has an initial term of 60 months with automatic 36-month renewal unless terminated by either party within 12 months of written notice. Three months before the end of the initial 60-month period, the city will provide radiant notice of changes in the rates as specified in this agreement. And those adjustments will take place will take effect 3 months after the notice is provided to radiant and shall be in effect until notice is provided by the city and KMEA to Radiant of the new adjustments. Adjustments cannot be made more than once every 12 months. The city and KMEA will have the right to interrupt service to Radiant by providing 60 minutes advanced notice prior to the interruption, except in the case of an emergency energy alert issued by the Southwest Power Pool or the Transmission System operator, which is the Sunflower Electric Power Corporation or a Garden City system emergency requiring no advanced notice. Rates for the initial 60-month period include a customer charge of $200 a month, a demand charge of $5.56 per kW month, and the actual cost of SP's network integrated transmission service based upon Radiant's contribution to the city's peak demand at the time of the Sunflower Electric Power Corporation's monthly transmission fee. Radiant will pay the city $150,890 for its share of the required upgrade to to the city's facilities in order to be able to serve this new 7.5 megawatt load at the Lewis substation. Radio will provide a five a $50,000 deposit within 10 days of the execution of the agreement and an additional

$20,000 deposit 10 days prior to the initiation of the first two megawatts of service. In addition, $20,000 deposit will be required for every 500 KW increment before the additional load will be implemented. If Radian fails to provide the required service of the deposit is not, excuse me there. If Radian fails to provide the required service or if the deposit is not provided within five business days of the required date, the city reserves the right to terminate this agreement. interest on the deposit will approve as indicated under sections 90-85 of the city code of ordinances. Alternatives, the governing body may authorize the mayor to sign the special retail electric services contract with Radiant Power Solutions LLC. Or number two, the governing governing body may choose not to authorize that. Staff recommends you authorize the merit to sign the special electric retail services contract with gradient power solutions and all expenses and revenues associated with this contract will come from the the electrical department budget which is considered an enterprise account and will have no impact to the general fund. Revenues are estimated to be in the $225,000 range or expenses per year and this will depend upon the amount of energy of course they consume. I do want to make one note. There was a change in the contract on the initial payments that they have to make. Uh Radiant requested the change. Um everyone has agreed to that. The only change and I'll read that to you. Sorry. We initially said that the the customer needed to make the payment of all of it within 5 days of signing this contract. However, they agreed they've requested that they pay a third within five days of this to date, five days within the first day of the next month, and then

the other one/3 uh 5 days after the second month. So, a third, a third, a third over today and the next two months. So, I want to make sure you are aware of that. And the contract that the mayor would sign if you approve this reflects that change. And I'm happy to answer any questions after all of that. Thank you. Any questions for Mike? I'll entertain a motion for this item. I move to authorize the mayor to sign the special retail electric services contract with Radiant Power Solutions LLC. There's been a motion. Is there a second? Second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppos? Nay. The motion passes.

Thank you. Thank you. Item 12D. The governing body is asked to consider and approve a purchase for one Pierce pumper from Conrad Fire Equipment for the principal amount of 1,26,341.77. Chief,

good afternoon, Mayor Commissioners. Funding for a new engine was included and approved in the 2026 budget. Engine 616, a 2007 model, is identified for replacement in the department's apparatus replacement plan and was scheduled for replacement in 2022. The unit is well beyond recommended service life. The apparatus will be purchased through source contracts. Sourceville is a nationwide competitively solid solicited procurement program that solicits proposals on a wide array of products. Due to the current manufacturer turnaround times of approximately 32 to 36 months for a new engine, staff is recommending the purchase of a stock Pierce engine with minor modification that best meet the needs of the department and the community. Purchasing a stock engine from Pierce significantly reduces time with this unit expected to arrive in June of 2026 compared to an estimated 2029 to 2030 delivery dates for a customuilt apparatus. Source World provides an apparatus quote for a vehicle that meets the specification provided by the city. The quote provides two options for payment with a total purchase price of 1,ion26,341.77 paid upon delivery and a price of 1,87848 it prepaid at the time of order. The city budget was prepared with the expectations of utilizing capital lease purchase for the this equipment with 10-year term. The estimated annual payment for the apparatus based on the 10ear terms 116,000 to 125,000 depending on the final interest rate. PICE has a PICE has a limited number of spec trucks currently in production that meet the operational need of the department. Securing this unit now allows the department to reserve it before it becomes available to other agencies. Once reserved, staff will work with the manufacturer over the next several months to make sure the necessary modific make sure the any necessary modifications. If the purchase is approved today, finance director Coleman will reach out to the city's banking partner [snorts] with an RFP for

financing of the capital lease, the result of which will be presented at a future meeting. The result of the RFP will dictate the final annual payment for the apparatus. There is currently $110,000 in the 2026 budget for this purchase. If the annual payment exceeds the budgeted amount, staff will identify how the overage will be accounted for when [snorts] the financing is finalized and presented to the city commission. Staff will work with Conrad fire equipment and find in the financing agent to receive a prepaid discount. Based on the timing of the financing, this may require the city to pay the cost of the apps and then be reimbursed from the escrow account amount sorry account. Once the capital lease is finalized, the alternative for you is the governing body may authorize staff to purchase one Pierce pumper from Conrad fire equipment for the principal amount of $1,26,000 34177. The governing body may deny the request and provide alternate guidance. The staff recommends the governing body authorized staff to purchase one pierce pumper from Conrad fire in the principal amount of 1 million26,241.77. The fiscal note funding for the replacement is available in GL1024102-6514. No payment will be made until the truck is completed and accepted by staff. I'd be happy to answer any questions you want to ask. Thank you.

I do have one mayor chief through you mentioned source well is the place to do uh kind of um price shopping I guess would be the alternative but there is the the turnaround time is the dilemma there. What is the price through source well for a similar engine? Well, we go through Pierce Con, right? Everything comes through Sourcewell and that's the price through Source Well as it meets the specifications. So that is the stock engine price. Okay. So then my question I guess should be

uh if we were to go through the 32 through 36 month process and uh get a customized vehicle. Um do we have an estimated price of what that costs? depending on the prepaid discount um could be anywhere from $125,000 less if you wait the 32 to 36 months.

Okay, good. Thank you. That's what I was trying to get out. So really the kind of the question before the governing body is do you want to pay the delta uh to have the vehicle here 3 years earlier uh or do you want to go through the competitive process and uh have the potential of course depending on the customizations that get included uh of saving um saving something less than 10% probably your recommendation is the price uh is that the you say total purchase price is the 1 million26,346.77 but the prepaid price will pay the prepaid price but is the total price is that with delivery and everything else. I mean, the prepaid price is just the truck itself, right?

And so, I mean, with the 1,8,78. Yeah. So, that's a prepaid discount. If we are approved a date to purchase, we'll notify them and say, "We're going to take it." Uh, we'll work with Jared to try and catch that twoe window to get that prepaid discount. Okay. If we wait for the financing to be approved, and we just we'll say, "Hey, we'll take it, but we're not going to pay till June. We'll pay the 1,26,000. Mayor, I do have one more. Jared's coming to kind of help answer that question. So, the timing on that, um, we presented the full price because there's a possibility that the prepaid get discount doesn't happen, but the intent of the city would be to

put out an RFP [clears throat] for financing, get that back. And if we have to pay the full price of the truck ourselves for now to capture the prepaid discount, we would do that, okay? And then be reimbursed from the escro once the the financing goes through and everything's completed. So we we would have that option. Um and I make sure that's in the RFP that the financing institutions know that that may be the intent of the city. Okay. So we anticipate that but we didn't want to present that as the price. Sure. Changes. Yeah. Thank you. Yeah. Matt, you had a question?

I do. Chief, uh 616, where is it doicile and is it a first apparatus out? Uh and if it were to be replaced, does 616 stay in service as backup at one of the stations? So it's kind of a a whole lot of moving pieces. 616 will be decommissioned. Engine one will now go to reserve status which is a 20 a 2008 or 2011. It'll go to reserve status for this remainder of it life and this new engine will come in and replace engine one as a first out engine but 616 will be decommissioned. So and we've got rid of so rolls out of central fire station. Yeah. The main engine out of central fire.

Thank you. Any further questions for chief or staff? I make a motion that we authorize staff to purchase the Pierce Pumper from Conrad Fire Equipment for the original principal amount of 1,26,341.77. There's been motion. Is there a second? I second that. There's been a motion and second. Any further discussion? All those in favor say I. I oppose. Nay. Motion passes. Thank you. Thank you, chief.

Item 12E. The city commission is asked to consider and approve airport advisory board member appointments. Michelle,

good afternoon. Um, at the end of 2025, we had three board members that terms expired, which included Aaron Anderson, Blair Loving, and Tyler Dinus. Aaron Anderson is ineligible to uh serve another term since he has already served two consecutive terms. Tyler decided not to renew his term as he knew there was more applicants on file and then Blair Loving has expressed interest to reserve on the board and he is eligible as well. We had six applications on file and all their information is attached in the accompanying information. Um the airport advisory board met in December and reviewed the applications and recommended the appointment of Blair Loving um Anna Hauling and Brad Brad Kowski on um for the airport advisory board for the term serving 2026 through 2028. Um the city commission may approve those appointments. They might may not approve those appointments or provide um additional recommendations of appointments to staff. It's great to see that there's a number of people wanting to serve.

Yes, I agree. I make a motion that we approve the airport advisory board member appointments of Blair Leving and Hauling and Brad Kowalsski. There's been a motion for alternative one. Is there a second? Second. There's a motion and second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Thank you.

Item 12F, the governing body is asked to consider and approve reappointing Carlos Marillo as the public social service representative and Hazel Elliot as the state parole representative on the Community Corrections Adult and Juvenile Services Advisory Board for a 2-year term each from February 2026 to January 2028. And Chief may be coming across the hall from the bullpen. He He's slowly making his way. Slowly making his way.

Good afternoon. Good afternoon.

I'm assuming that I'm approving this. [laughter] What you have before you is a request um to consider and approve reappointing Carlos Merilla and I'm sorry, Carlos Merilla as the public social service representative and Hazel Elliot as a state parole representative on the community corrections adult and juvenile services advisory board for a two-year term each from February of 2026 to January of 2028. The background on this per Kansas City statute KSA75-5297 and KSA75-744 the city of Garden City is responsible for appointing three members to the Finny County community fine county community corrections adult and juvenile services advisory board. Alternatives are before you. Number one, the governing body may approve reappointing Carlos Rolo and Hazel Elliot for two-year terms or the governing body may deny reappointing Carlos and Hazel and provide direction. Recommendation staff recommends the governing body approve the reappoints as presented. There's no fiscal note and I'll stand for any questions.

Any questions for Chief? I'll entertain a motion for this item. I move to reappoint Carlos Mor Merillo and Hazel Elliot for two-year terms each. There's been a motion. Is there a second? I second. There's been a motion and a second. Any further discussion? All those in favor say I. I. Oppose. Nay. Motion passes. Chief. We're in section 13. That's the consent agenda. If the commission doesn't wish to pull any of the items off, the appropriate motion would be to approve consent agenda items 13A through F. No, I'm sorry, 13A through 13H.

Is there anyone from the public to speak about any of these items? Seeing none, I'll entertain a motion for the consent agenda. I move to approve consent agenda items 13A through 13H. I second. There's been a motion and a second. Any further discussion? Seeing none, all those in favor say I. I. Oppose. Nay. Motion passes. That concludes the business items. We're ready for commissioner reports. And first up, we have Commissioner Landraph for Commissioner reports. I

just want to start by saying it was great having the joint meeting with Finey County and Hulcom uh earlier today. It's great to have these joint meetings as it's through working together and sharing information that together we will continue to see great growth and success in all of our communities. Also just want to say I think it's kind of neat the timing worked out perfectly that we're working on expanding the airport parking lot. At the same time we got the report from the airport showing the record number of employments for the airport shows how much the airport is growing and also look forward to seeing how much it continues to grow into the future. Thank you.

Thank you commissioner. I want to thank all the city crews who were out making sure that our roads were safe uh yesterday for the snow. It was quite an interesting, you know, you went to work and it was blizzard and you came out in the afternoon and it was gone. Um and so thank you for doing that. But especially I know out at the airport too because I know a lot of times um people forget that our airport staff are out there overnight [laughter] to um make sure that the runways are clear and and um all of the safety measures are taken for those flights. And so thank you to the airport crew as well for spending your time out there and making sure that they're safe. Um, and I agree with with the applications of having more names for our advisory boards than positions. I think that's a great problem to have. It it allows those different advisory committees to meet and really go through them and pick the right candidate, not just picking who's, you know, picking a name because they applied. And so, I just encourage anybody to look at the different advisory groups that the city has. There are a number of them. and it's a great way to get to know your city government, but it's also a great way to give back to your community as well. And so I would just encourage people to um look at those different advisory committees and think about volunteering for one.

Thank you, Commissioner Callison. I um want to say thank you to all of the city crews for keeping us safe these last couple of weeks with the snow coming down. Um, we appre I appreciate we appreciate their hard work and the long hours that they put into keeping us safe. I also want to say that I uh attended the legislative coffee this past weekend. I was impressed with the attendance and that we are um a really great community and I'm really glad to be here and um everything else. Thank you. Thank you, Commissioner Cessna.

Yeah, thank you. Um it was a always a good uh joint meeting when we get the county uh city of Hulcom and us together and working on the future of not only Garden City but the county and Hulcom as a whole. Um everybody moving forward in the same direction. It's always nice to see. Again, uh kind of echoing what everybody else has said, but thanking everybody uh the city staff for all their hard work the last couple couple of uh winter uh snow events that we had and just uh getting out and keeping everyone safe. Also wanted to thank uh the uh street department and electric department for uh fixing the traffic light that got run into the other day. Um, and that's always that's really a bad area anyway being there at the high school, but uh thanks uh for staff working really diligently to get that up and running uh especially just before school let out. So it was uh great to see that. Um yes uh implainments always nice to see 33,000 almost 34,000 employments this year 33,987. So, um, like Commissioner Langraph noted, nice to be working on, um, additional parking space out there. I know I went out there the other day and there were cars, a lot of cars parked in the the alternative parking on the, uh, on the gravel part of the parking area. So, it's duly noted that we really do need the expansion of the parking out there. Uh, again, just fly local and shop local. Thank you.

Thank you. Yeah. First, a thank you to the neighbors out at Snowbridge Lane for sharing your thoughts today. We really appreciate it. And um so much snow that has touched the ground and has quickly melted, but has turned ice. And I'm so grateful for the city staff who are so proactive in that in all of our departments, not just for our airport, our streets, but also even at the zoo, places that we um not tended to think about without needs and maintenance for zoo for snow. Uh last week I shared a dinner with Kansas State University students for their alternative break where they toured and kind of spent some time to discover the agriculture. And one quote that I heard that was very that impacted me very well was one of the gals said, you know, Garden City is weird because it makes me feel like I'm at home even when I'm all the way from California. And I think that resonates with the culture that we have here and the welcomeness that we offer. Um so also in the police department bulletin uh if you did not notice there is an online reporting software for us. So please be on the lookout for that and how that can be utilized. And also this month January is national poverty in America awareness month. So I would encourage all of us in a very very busy schedule to spend some time to do some community service for those um that are less fortunate than us and maybe if it is in the interest of our commission to serve somewhere together also. But just want to put that out there for the rest of the year. And with that, the meeting is adjourned. Thank you.

Good meeting. Get meeting.