City Council - Special Meeting

Welcome to the Tuesday, April 28th special work session. I don't know that this is a work session, right? Yes. Continue. Work session for the city's annual budget. Um, so if you do the roll call, councelor Garcia here, councelor Yazy, councelor Piano, Councelor Molina here, Mayor DeFali here, all join me in the pledge of allegiance. To the flag of the United States of America.

Okay. Today we have just a few funds left to finish our full review. We're going to start with water. He has two funds. number 505 which is the national ballot fee that we're now utilizing and fund 506. Good afternoon, Mayor Council. Good afternoon. Mention your revenue and then your highlight tricks. A revenue 506 account 505 505 is where we're starting. I don't have anything to take for 5:00. That's the Navajo Gallup take the tang.

This is the one I mentioned and told you the other day to make sure you were ready to present because you've got a bunch of capital rolling into a fisher. So, we have to review it. It's do you can do you have this list? I think so. It's the on your water and it's the um robot tank. order that. No. Yeah. Not not for your funds. This one. Yeah. So, you've got revenues that come in here. H5.

So, this year your revenue um finance put that in for you because you failed to got it in at 1858. I'm not telling the wrong thing. I might start in here with the tanks. Are we done with the tanks? We're kind of done going over capital. He was supposed to just give us a quick rundown of this and I sent this sheet out a couple days ago to everybody be well I sent this out last week before Thursday's work session that we did. So, okay. So, could you open up the uh line item on the screen? Certainly. Okay. So um who and

so so your first item is your hickory your annual hickory expense. Okay. 50,000. Um Jackie, I'm sorry. What is it? 35 a year or 70 a year? Uh it's around 70 a year. Okay. Can I see what we did the purchase order for this year? Hold on. And this is one of our most important expenses. So we just I mean if it's 70

and I'll correct the spelling on it as well. It's supposed to snow this week. Um, as long as we can make it the uh that it's the um full 70. Okay, I've got that. So, we can update that. Okay. 39 12941.

Maybe that for for both payments. That's what it looks like. Okay. And I'm sorry. I I get confused if it's 35 a year or 35 a half. No, the whole year because we paid both invoices. So 39,12942 and that and that change that amount doesn't change. It's always the same every year, right? Um it might go up next year a little bit. CPI is there. There's a CPI on it. Okay. All right. So 50 is fine. Thanks, Jan. Got that one done. Sorry about that. Well, here we go. 506.

We we have start with for FTEES. Start with your revenue.

Revenue is we're projecting at 7.4 million this year. And we have one, two, three, four, five, 10, 12, 13, 14, 15 full-time uh uh employees. We have a superintendent, assistant, engineer, uh one uh tech lead for water distribution. We have a level three operator who's probably be retiring here soon. So, we're going to need that position field. And I did ask for a reduction of two level uh three operators down to two as we have potential um employees that can move up.

So then you asked to increase them. It wouldn't be a reduction. Okay. the reclass reclassification, right? Yeah, that was taken care of. Okay. All right. So, that's what we have as far as FTEES. Jan, just for everybody's information, um you have two type two types of operators. You have production and distribution system. Correct. And these these all of your employees are under the uh full-time employees, no matter if they're production or distribution,

right? Okay. Yeah, I think the designation is made, you know, in our our office because from what I've heard is that everybody's considered the same. You know, your water production operator, whether you're distribution or uh production and your overtime, you want to give us a highlight of that?

Overtime, we had 150,000 budgeted. So, we can bring that down to 140 cuz we still have 35,000 left. And like uh you know, city manager said, overtime is, you know, we we can manipulate it to reduce it. Yeah. So, and uh more experienced hands we're getting, you know, we can spread it out and well split the production, which is kind of what is our main overtime user, the production? Yes. Because we only have two individuals. Oh, really? Yes. Okay. So, do we need to get another guy? So, you don't Yes.

Okay. So, on We can, you know, our uh distribution crews, they're leveling up. we can transition those individuals into production goods with some training. We're not hiring or are we h you Oh, I just thought I'm going really louder. Um I think they turned down my mic on purpose. Um are we hiring another person then or we just reclassify those two and then those could be moved into those positions? Reclassify the two and then open up. Will they open up those positions or

did was change that the funding instead of we just changed the funding so that there was a two of them were at a higher level. Okay. So that as the employees gain those certifications, the funding is there to just move them up. It doesn't change the count or anything. It just allows them to expand and be able to be rewarded for achieving that certification. Okay. Yeah. So Jeff just so production guys right now you have four two two production and 13 distribution. Yes. Okay.

Well not 13 district we have uh uh myself Brian my assistant Satia the utilities engineer and we still have Natasha Kenny on our Okay. So and John Cordova who's our line locator. So they're not in distribution. So we have Do you have enough money in here to hire Puerto Rico to get a third production guy? Two on the production is not as we have a production lead still open. Okay. So and that's budgeted in Yes. Okay. Thank you. The positions are there. We just need to find

find people

find people. Yes. Okay. So for travel we're asking for 5,000. We've done that for two years running seems to work well for our certification trainings or you know we have to uh earn certain amount of credits every year every three years to renew our uh certifications. So we're asking 5,000. We have several listed sites that we can go to. Uh purchase property are 4420. We are asking 48,853. That's for our uh phone system asset software is uh after hours dispatch which we share a percentage you know we share with uh electric and wastewater a third of that cost. Okay. The next one is 4430 grounds and roadway. When we do repairs, construction, uh, streets department uses that those funds to repair streets, curbs, and gutters, and so on and so forth. and we asked for an increase because we, you know, there's other areas like uh I40, the concrete slope, things like that pop up, large areas that we need to repair. So, we are we have a few, you know, we only have like $8,000 left and hopefully that'll carry us through to the next round.

That that seems low compared to electricity. What was their shared services cost? 200,000, wasn't it? No, this this is the the shared service. That's a different line. Different line. Yeah. And that one's based on percentage of revenue. Oh, okay. The the shared cost is for our after hours dispatch, the Selectron. Okay. We shared a third of the cost with us. Water and uh electric. Oh, water, electric, and wastewater. So, we actually allocate it based on prior year revenues.

Yeah. So, we have a a a notification that our cost for next year will be around uh $10,000 or $16,000. So, we we added that. So grounds of maintenance 80,000 uh 4440 maintenance equipment we're asking 500,000 with uh 550,000 cuz we are that part we use that for our uh chlorine tanks and water facilities repairs and warehouse stock repair or items and right now we're kind of low running low on our um stock.

Do you want this change to 550? Yes. All because we would like to add 50,000 to the warehouse stock. We only have like 10,000 left. 76,000. We added 220,000 during our budget. 220,000 and now he wants to add another if that you know that could be sufficient. How many fire hydrants do you have right now in stock? I think nine. Oh yeah, you guys. If you get those nine in, we'll be doing good. We'll be happy to buy some more, right? We would, you know, I mean, maybe if you do the nine and then we have 220,000 and then

Right. Yeah. Let's just stay at 500,000 then. What does that mean? And I prefer that you ask the 50,000 and not come back because you're already prepared instead of keep coming back. Everything's going up and you're already prepared. I'd rather you have that now because we need it. It's a need. Yeah. But how many hydrants did we put in this past year? This past year around seven. So we have nine in stock been put in this past year. We're following history. We didn't even put in the total amount that we have in storage already, right? So that's why we're kind of asking for this increase. What and but are you also taking account of other inflation with an extra 50,000?

Yes. Okay. Well, that that's fine. I I'd much rather like Linda says half the stuff in in stock and Ron then. All right. Change it to 550 then. That's uh I just want to know what what your what your inventory was, you know, and see what the expectation is. Yeah.

Our fuel purchase, we're asking 70,000. We still have like uh 29,000 left. Okay. the uh 4490 uh maintenance other I would like to ask for 850,000 for wells maintenance two wells actually there's three wells that need attention so we may be able to get two in we have uh quarter prices of 800,000

um hang on real Um, Patty, is that on those water wells since they are part of production? Um, and they were in the original always in the f the Navajo Gallup, can we pay for a portion of those with the 505 or the one of those other funds as production? If if you guys go through with that ordinance change that's going to allow us to utilize that 505 money, we could certainly do some more there. Um, you've got maybe a million left there that you can touch for the upcoming year. Okay, let's see where we end up then. We know we have money to do it in case we have a Yeah,

because we're coming into June. I mean, come into May and Yeah, high demands. Yeah, I don't want to I don't want to be shifting shifting the budget at this point to start utilizing that fund. When we did the water rate study that we're fixing to bring to you in a couple of meetings, we excluded the Navajo Gallup portion of it to focus on just the water. Yeah. And by doing this, we take two years of work and we're kind of nullifying it to a degree by saying, "Oh, never mind. We have this other money." And we could certainly do it. I think we're going to have to go back and rework some of our numbers and maybe push the the rate proposals back a little bit to make sure it's got the right data in there.

Yeah. I Yeah. when we see let us look at the wet rate proposal too because I know that these wells are or Kenya Allen Irwin so that that might not even be enough right there but okay just go with the however you 850,000 yes okay if you put 850 is that going to exceed the budget amount um so we've added so be 250,000 in various No, we'd be okay still. Okay. So, can in the various maintenance, Jen, is that what you're thinking? Instead of $500, make it $250,000.

Yes. That would pressure gauge. Yeah. I I saw that. I said I didn't want 500 in there. So So 250,000, right? Okay. Yeah. No, we're um various various 850,000. Well, the various will be 250 and whale will be 600, right? Make the total 850. Got it. Just total. Yeah. Go ahead, Frank. Ask the question. So we're asking for 850,000

and the actuals for this year 177,000. That was fiscal year 25. That was the entire year. Where we at? Where we at on 26 3.7 at maintenance other he was budgeted 459,800 and he spent 456,000. So 177,000 one year 450 the next year 79 850 850 well that's the that's the the pina well and the herwin in the allen pas's been out for two years right do we not fix any of the sorry clarification we have 15 wells so

but we do we fix any of the wells last year with that money I mean this year well we we tried but you know so we haven't identified Yes. Three walls. Three walls will go into that. Right. Right. Okay.

Okay. Okay. Uh 4493. We're asking 9,000 for uh hydrant meters. We've we've had, you know, you know, some issues with, you know, contractors trying to uh use uh potable water for like testing and so on and so forth. And we were not able to keep track of it because we didn't have functional hydro meters. But now we have two. So we like to add on. Okay. So

Dan, do you ask for a deposit for those meters when you give them when the contractor takes them or do they just Yes. Okay. And we will invoice them. Okay. Yes, I do. Over here. According to this zero, there's only one well, two wells left. Well, food grade. Uh we can split that speak English that f yeah barrels a year right

but is this 9,000 enough to cover that or you need additional money in this specific I would say we don't use $5,000 worth of propin. Let's make it$10,000. So, so add $1,000. Add a food. 9,000 is sufficient. So, you need a,000 for food grade oil and you can reduce the propane by a,000, right? Okay.

Does everybody know what the food grade oil is used for? Now we use it to uh uh run our uh motors and because we supply potable drinking water we cannot use anything other than food grade water water and it's we don't want to poison anybody in the old days that would start till about 30 years ago that's wrong Yes. Thank you, Jack. Where were we? So, 10, four, and four. Got it. Yeah. Wait. Four.

Holy smokes. So, wait, what did we So, tell me what did we one one four and four, not 10. Oh, God. Sorry. 10's a nine be the total. So, his his overall line doesn't change, just distribution of his idol, right? 4530 uh professional services about your attorney fees.

Attorney fees we're asking 11,000 for Stein and Brockman and some other services we may need. Um they only spent uh 1,500 last in 25 should be okay. We're not fighting any it was requested through our legal to budget this much. Yeah. How does this also pay for the N winners? Um I believe so.

No. No. We You're right. You're right, Frank. Um that we we are starting the operation and maintenance of the Navajo Gallup. Um I think we'll be okay at 11,000 for this year, but next year is when it's really going to get busy. No, this would be our disappoint. What What did we pay for attorney fees this year? specific

$1,500 the wolf for water. Oh, so it's just the 1500. So we have more stuff coming. Okay. So that's why we're making such a big increase,

right? Okay. uh 4530 uh we're asking 367,000 to cover our lead and copper inventory and our superion which is Lucidity and various engineering services and Voda AR AI who is doing our predictive modeling for our lead and copper inventory. Okay. So, we do have a a grant loan to pay for the lead and copper. Is that what that the inventory

that would be? Uh professional services. Um but 207. Yeah. Is that okay? So 20. So it's on a different line item. Yeah. The lead and copper. But if your grant is going to pay for it, then we don't need to budget it here. That's the question. Yeah, because we have we have that $100 million. Yeah. And they for you know it's $700,000 we have to repay, right? Um so is that is this going to be paid for with that? Yes. Okay. So what does that mean, Jackie? We take it out. Yeah. Yeah. The grant's going to pay for it. We've already got the grant. So we take that out. Yeah.

And the same with the VODA modeling because that's strictly lead and copper modeling, right? It is. But this is a subscription fee for a three-year uh Okay. subscription. Yeah. And it's 20,000 a year. Yeah. So, I don't know if we can use that grant money to pay for it. We we can, but the grant will eventually expire. We won't be able to. So, we'll leave that here. And Jackie and J inventory. So, I mean Wasn't the

well for the uh inventory the different cost this is what we were given a uh cost estimate of 207,000 for professional services to continue working uh the inventory. So, so we can pay the grant or use that grant because that's was one of my questions if we could use that to pay for this. But since we had not gotten the approval for that grant to use it as such, we went ahead and uh tried to budget it. Jackie, we haven't spent any money on that grant, have we? Some, right?

Yeah. I don't see why not. I don't see why we can't. We have the grant loan combination exactly for lead and copper. you know, we want to keep the key is we want to keep these categories under these grants because know this is, you know, it's essentially it's a unfunded mandate and they said, "Okay, here's your money and we need to make sure that if we do run out of money, the million dollars wasn't enough. I don't want to uh, you know, pat it with the city city money or other monies when this million dollar specifically for was for the lead and copper studying, right? And once we're uh done with the study, then comes in the replacement Right. Service line replacement.

Yeah, we just need to get the first step and then and it's a fiveyear process. But so we can uh delete this 207

package. Okay. uh 4590 uh contractual services asking 30,500 uh we are for one for municipal H2O who monitors our um uh risk management plan for Yatahhei and Santa Fe pump stations because they do uh use utilize chlorine gas and the other services are like for our radios. Almech, which uh is the vending equipment at our water loading station. Omnicite is our SCADA for our lift stations. That that's wastewater though.

So hang on real quick. Let's let's go through this. So, so in the future, break this out a little bit further because 30,000 lump sum and just another line is is really hard to distinguish. Okay. So, Central New Mexico is that is Jerry here? Is that that's a zero? We're asking for it. Is that your rule? New Mexico? No. No, that's the call. Okay. Uh that's superion which I talked about previously. So, it needs to come off with this. What do you what is central New Mexico? It's the on call dispatch service. Okay. So, we have a water leak. You know, somebody calls number

and then they vet the caller and send it either to water or electric or wastewater. Then we send out our on call people. They call then they call back. Yeah. And then they call and then they call back because it's so difficult on hold for 30 minutes, right? Then they call back. Mhm. And that's something we might need to be looking at to get better service. I I've done it on weekends because I don't know what the on call is. So I call the the dispatch number and when it takes the city manager two three hours to report a leak, we have a problem, right? It it's difficult to navigate. And that's why I asked if Jerry's here because this is the same one we use for our uh SSOs.

SSOs. Yes. No. No. SSOs are different. SSO is different. They're through Metro. Yes. Okay. All right. This is for any after hour utility. Can we get a new Can we get a new dispatch group? We might need to look at that. We could do an RFP process. Yeah, because because electric has a new one, right? I think we're all under one. No, they do not have a new one. He wants to go back out for RFP for that. Yeah, they handle all our calls. Is that Fran? That was France. Yes, it is. Okay. All right. Then that so that RFP will be covered. Um we'll do all three utilities. Okay. We need Yeah.

Well, I think he's got it down here. That's why I So, let's go to Municipal H2O. Are those the guys that supply the chlorine or is that just Municipal H2O? No, they uh monitor. They do a risk management plan. They do their RPM. Yeah, the regulatory. All right. So, okay. Now, let's go into other services. Sorry, Jan. I just So, give us the other service list again for 30,000.

Yeah. The our radios, our two-way radios. Almech is the company that uh supplies us the equipment and services for our water loading station and the non-pottable water loading station, our vending uh equipment. Omni site is SCADA for our wastewater lift stations. They send alarms. So, so Omni got put into other services underwater accidentally or which one? You said Omni No, it's always been there. You've always had to been paid for it. Yeah.

Are you also is it also Omni? Is it using is it also uh monitoring our pump stations? No, it is strictly lift stations. Okay. So that's waste water. Waste water. Yeah. Then you need to switch that over and have Jerry's group start paying. Yeah. We we we want to make clear distinction. Do we know the amount that you're paying them? Omni uh not often. Okay. Well, thanks. That's why we're here, Jan. We're trying to get these make sure that the proper funds are paying for the proper services. Omni site is $300. 300 a month um for the whole fiscal year. $300. Okay. So it won't make a significant difference. How much? 300

a year. That's what it says. They can do our search card. So Jim, then then you don't then you do need money in this central New Mexico line. Is that Yes. Okay. Mhm. And how much did you need there? I have 10,853 budgeted for it. How much do you need for next year? That that amount exactly 10,853,000. 11,000. So 11,000, Patty,

did we just miss that one or did you change it, Patty? Was it already 11? No, it it apparently got missed. Okay. I tried to delete it on this line, but I was unable to. Right. Uh, Select is or is Central New Mexico dispatch. No, Superior Electron is the automated phone service 853. Okay. So, Central New Mexico, they're two different I'd never heard of Central New Mexico. Sorry, Jan. I can't help you. I tried to.

Right. So, yes, we do need uh to add that amount to this 11,000. Yes. Yes. Okay. Let me see. Did you get in there, Patty? What was the total now? Go back up. We're at 30,05 and then we'll be at 41,05.

Yes. Moving on. Contractual services laboratory testing fees $45.91. We're asking $2,000 to purchase lead and copper testing kits or for schools and daycarees in reference to the lead and copper rule. Yeah. So there there we go again. Yes. Okay. We want to keep all those services under the grant. all the land and cover.

Yeah, Jackie. Right. That way we'll know um what it costs because I think the uh environment department kind of gave us some money too just to make so we could keep track of it, see what it costs a town of 21,000 people to so they could go back and say, "Yep, we need more money." Move that 2,000. Got it. Thank you. 4610 supplies. We're asking 15,000 just various operational materials, supplies. 4620 our non-cap furniture. Thank you.

Furnishes, fixtures, and equipment. We are asking 19,800. They will be uh for discharge hoses, pumps, and other equipment. 8,000. We were asked to budget 1,800 for tablets by it. Yes. Six tablets. Yes. Okay. And uh you know various equipment tools for our units. Did you all have tablets before? Yeah, but they're outdated. They're really not functional anymore. Oh, he's just updating them.

They're lance all good vintage. Um, can you go up supplies inventory shortage? What does that mean for 740,000? That I'm just go back back down pay. Back down. By the way, by the way, check right there. That was obsolete inventory that was written off in that year. And so based on this budget request, um, the inventory we have is is in good standard. There's no obsolete inventory. Okay. Except old well pumps. Any Go ahead. Never mind. Is that right, Jan? You don't have any other obsolete inventory you need to pull out of. Okay. Yeah. Where were we? Small tools.

You just covered the tools. Okay. Uh next one is small tools for 10,000 which covers are like chop saws and uh drills uh any kind of small tools that our crews need. when using these uh equipment, they get worn out really fast because of the water and dirt, so on and so forth. So, 4623 5,000 for uh hydrant meters. So, this is Okay, the next one. 4630. Wait, hang on. Didn't we just buy hydro meters before? It just came.

We just got two of them. Okay. So, how many hydrants? Now, this is the meters Atlanta. No, no, you're talking about meters for the hydro meters contractor. So, the contract, but I mean a hydrome meter is expensive. So, I I've just that that other hydrant meter was up higher. But why don't they all together?

Just stop talking. N you can keep talking. You didn't have it spelled out. So, you're right. He did he did have that up here. We had a hydrant meter, but it was a lot. It was only $1,500, I think, wasn't it? No, it was about5. Was it five grand? Okay, thank you. Sorry about that, Jan. I didn't. So, next one. Let's get to the hydra meters. Let's just put them in one line item. If you need if you need four, you need four. And as long as you're getting a deposit and the they don't end up in hate to say it, Phoenix, Winslow, Albuquerque. Jen, where did we where did you have those in the other meter? And this one?

Yeah, right here. Yeah, it was 4,000. So that was for the one meter at 4,000. Mhm. Wow. $4,000 for a single meter that put on a hydrant. Let me get my uh No, that's about these two or three, you know. I know they're about $1,500, are they? And they're big, you know. You can't They're 15 about 1,600 meters. So, that would be three right there. Yeah.

Okay. Okay. Then the next the other the other line item of 5,000 is going to be uh more more meters or are those those meters for like calibrating well pumps or something? Yes. Calibrating well pumps or repair of Okay. So the other this other meter then is going to be for your production crew to calibrate Yes. Well well pump meters, right? More like multimeters and so on and so forth. Yeah. Yeah. Okay, back. So, production versus distribution. Got it. Right.

Okay. We are at uh just a question. Uh 4630 safety equipment. Uh we're asking 20,000 for SCBA equipment needs to be put into Yeah. Yeah. Is that for the chlorine response? Yes, just confined space. Yeah. Yeah, we have our We did receive our confined space equipment, but we need to update our SCBA cuz they're Who's qualified? Who's qualified to wear that? I am Jacob Pedro. Okay. And uh 1060. Thanks. That's good.

Yeah. Right. Are you qualified, Skuba? Okay. I think manager is too. So, okay, we're going to move that to risk management. 4630. Got it. And then Amanda manage that. Yeah. All right. Uniforms 7,400. Okay. Lab testing equipment 5,000 because we have I wonder if that can also be covered by the grant. Just put back in there. lead testing. We'll put all the lead together so we can track it and hopefully we'll exceed the million dollars.

Individuals asking to uh test their water for lead since we sent out the notifications. So that's what that was for, but we can move it to the grant. Yeah. So are you are you buying these yourself or are you you're not getting from the drinking water bureau? Who? Drinking water bureau. They don't Okay. So you're buying them? We're buying them. Yes. Have you purchased any yet? Not yet. Okay. We don't have the money. Hear that, Fran? We're going to be purchasing lead testing kits. Okay, I got you. We'll wait for him in the front here. Okay. Thank you.

All right. Okay. Operation uh 4704 uh employee training. This covers our water certification and uh New Mexico Water Wastewater Association SPOS. We're asking uh $10,000 for that. And are we in the central or which which area or division are we in? We are central. Okay. West Central. That's where I got. Okay. Thank you. And uh we don't have any representation. I don't think

we had one. The last one was Dave Anderson, but he's moved on. Okay. Uh, grants to subriants. Subreient 500 postage. Wait, insurance. You passed insurance. Insurance is is the contribution of fund 603 based on a formula of what their fund costs are for that particular department and then it's allocated among the general fund and the utilities based upon percentages of revenues. You Patty,

it's a very dynamic number until everybody stops changing their lines. So it will be modified uh slightly because we're making a couple changes in 603. Okay. 4707 our postage and mail services 500 um 4708 printing and publishing we are asking 5 thou or 9,000 4,000 for our consumer confidence report and 5,000 for infosen for our lead and copper So,

we sent it in and uh the state made a mistake on it. So, we had to get a uh uh get them to uh change it and approve it again. So, today uh Brian was in contact with our publishers. So, they should be publishing it here soon. But we've already sent out sent out the CCR to our um outside customers like the Merco and uh NUA. Yeah. Right. Because they're going to need it. So if we don't, we'll be in violation. And so Jan, Infosend, is that a lead and copper issue or is that a uh is that just overall water? Uh Infosen is a lead and copper issue. M

go ahead and move it over because that's something we wouldn't have. You know, we can use it for overall water. We can. Okay. Yeah, that if you have a specific item that's the lead and copper, then make sure it goes on the ground. Okay.

Okay. 4712 rent of equipment and machinery has our chlorine tanks and our fleet replacement. Capital cost 50,000. Various equipment rental, you know, in case we have uh one of our back holes breaks down or we need to uh rent a lift, man lift like we're having to for uh our tank inspections, things of that nature. Pumps and uh Xerox rental 5,000 seems a little high from what I've heard from previous those truck links.

The first year we pay for the upfit part of it for the the um and they're all service bikes. Okay. Well, we already had it in the capital, but does that mean Thank you. This is the way it should be presented versus what we had to do last time timing of getting everybody together and coordinated. you're now seeing the better version of what we want to do. Okay. So, uh, so Xerox at 5,000. What did What did everybody else use? 2,700 or I think it can go down a little bit.

Okay. Um, probably 3,000. 30,000. 3,000. Got it. All right. Subscriptions. You mints rental of land and building. Rental of land and building 4,000. We're paying on uh some property out on the north side of Yate. All right. Yeah. And that one too. So we have an ongoing payment with them, Jackie. Yes.

Yes. It's nice to know after it's nice to know after 30 years

for a lifetime. Thank you. What is it? Yeah. Uh 4714 subscription and dues. We're asking 10,000 for uh American Water Works AWA memberships for two people. So, um, Arizona water is Wednesday and Thursday. Anybody going? I'm not sure. Okay. Well, we have to fix our PRV station first. Okay. Before we can afford next year then.

Yeah. Okay. Uh 4715 operating cost for telephone 50,000. 4716 are utilities. We're asking 350,000. We have 95,000 left and the bad debt 20,000. So that utilities is electric. What you're paying for the god that went way down and we are paying the crisp rate, right? That's the two cent that's the crisp rate that now that we got at 35.

Well, this this covers everything. just covers any gas they have or electric with water. But it went down substantially when after we got the crisp rate. It's the Colorado River Storage Project. I hold that thought. Okay. Oh. Oh, you Okay. It will change in the upcoming year potent based on the recommendation. We think we're going to bring forward on water. So, we're going to stay at 350. Okay. For now, it used to be like 750, wasn't it? The electrical costs Oh, five years ago. something changed drastically on that. Yeah. And and we've also gotten better at at allocating each one to their own

um their own accounts to where they're matched better and we continually monitor and update those when we find one that's not right under the right fund under the right department and and we're fixing on on the fly as we identify. We have 20 I want to say about 230 utility accounts within the city that belong to city departments. Okay. And that is the conclusion of this. Okay. And there transferred shared services is 640. That's a percentage of his revenue that goes directly to the general fund to help cover what was electric

support service. Electrics was the one I had fat fingered last week. And it's it's a little over $2 million. 2 million. Okay. What's the total expenses for the year? Total expenses. You got me. Um for shared services for for water as of the start of the session we were at 8.226 million and we we modified it a a little bit but not significant. What was it? That was for this fiscal year. What was it for last fiscal year? Just out of curiosity. That I don't have with me. Is it 25?

25. Is it what? It's lower in the in the year we're working in now because he's got more capital in here for the upcoming year than we did for the year we're in. Okay. And more grant funding that will cover some of the costs, right? Yeah. We pulled out a little bit here that we're going to specifically the lead and copper items, we're going to specifically try to get those on to that grant. And then the other grants that they receive, we budget those under your capital project funds, which are the 300 series and this this

mostly. But yeah, I mean I understand. I'm just saying like but does it seem like from this coming up fiscal year that we're reviewing right now compared to the current fiscal year we're in we have received more funding for capital projects and for than we did before or no I just can't remember in in mostly in wastewater is where we've seen the biggest biggest increase right now and then we've done some loans and stuff this year I think we had three overall this year that we we've initiated that are loan or grant okay yeah I guess I'll show about the 16 million, right? The waste of plans for the for the plans. So that might be for capital. Yeah. Yeah. And that won't be part of this operational.

Yeah. Sorry. I was trying to get a feel for all the different funding like where it's going to the 8.2 was that budget or was that 25 for for the year we're looking at now that we're we're proposing. It's just over 8.2 million. That's 26 then for 26 for 27 this coming and for the upcoming year. What was the FY25 actual? I think that what was the FY25 actual? Yeah, that's what I was looking for. That's if you just go up, Patty. It doesn't give it to me on this screen, but bear with me a couple seconds. I have you 7.2. I saw 7.2.

Oh, maybe that one. Oh, yeah. That should have been We spent 6.2 in fiscal year 24. We're proposing with a little bit of change 8.2 for the new year. Again, that was 24. We had 25. I said that incorrectly. 25. Okay. I don't include fiscal 26 in here because there's there's it's changes every day. It's too dynamic and we don't necessarily spend really equally the first half of the year and the second half of the year. So, um, we went with the 25 actuals to kind of give you something to compare it to.

We were budgeting 7.4 million in income. Was that budget or was that 25? For 25, we obtained 7.3 million. That's what we gain. And for 27 we propose 7.5 million.

25 you're in the black. So there is a difference of 8.2 - 7.5 or 700,000. Okay. So now the capital is rolled in. What are we spending on the smart? That was uh 750,000 or you asking Jan asking that bookbody anybody will answer the question. Um it looks like our smart meters they were labeled smart. I could look up they're uh they are not Jan. What what did you we we had that underwater distribution system improvements 800 something

but we already but we' had we already have that money in uh 306 603 44.48 48 debt through 999, right? Apparently, we already had that like $900,000 already budgeted, right? And we've been using that account for Alicia, what did that amount get changed to? I think we post as you're looking for that. Is is this going to get us 100% of our meters done?

You correct. I think that's what we were the discussion was. We're short on uh uh complete close out of all those uh obsolete meters and we were asking for money to purchase meters for that. You get them all in next year if we can get a that fire hydrants valves. But you can hire people. Oh yeah. Yeah. Right. And uh equipment cost at two net replaceables. and 600,000 just in case for

installation. So you can hire a contractor to get those in and and that we talked about that that's the two net residential water meter replacements. Yes. Line item. Um we if I remember they have to install them, don't they? And calibrate them. Doesn't the No, they already come uh from the factory calibrated. Okay. So, we just drop them in and uh tunet starts doing its job. So, if it doesn't talk to the meter, the electrical meter, then that's when someone will come dispatch out and fix it. Yes. Cuz you guys won't you can't fix that. Uh we all we do is just replace it, you know, or if there wires cut, we can repair that. But

it's all everything's all one piece, right? No, I wouldn't expect you guys know how to do that. That's that's just a getting rid of that opposite degrading system. Yes. The sooner the better. Yeah. Okay. Right. Thank you. Thank you.

You're welcome. has taken us. Okay, we the next one that we've got on here is going to be airport. Did I see somebody from airport? Yes, there she is.

Good afternoon, mayor, city council. Uh to start off, we have charges for services, airport fees, hanger, terminal, office space at 73,000. And we have one full-time employee at the airport, airport grants and contracts manager. That's me. And first line item I have is travel. That's 4,950. And that's for all the NMML, which is the M New Mexico municipal leagues for um airport grants um manager meetings. Uh other types of training such as the state aviation conference, the SECA conference that is um held mainly in Texas. So that's um uh most of the travel that's needed for uh training for the airport services and there's a new one uh NAFTZ which is the foreign trade zone. Um so the the cost that I have right now will help cover will still cover the NFTZ training. Next line item I have the ground roadways at 400 and that's to help take care of the wildlife management um some fencing repairs or lighting fixtures uh to also buy snow salt. Next line item is the um street marking. I had to decrease that a little bit to um finance my Tri-West automatic gates for the airport. I have two gates. Uh so I minimize that to 39.50. I put,50 into the um 4590 account to help cover that.

That's the annual cost for that automatic gates. Next line item is professional services. I moved that down from 12 12,000 to 8,000 and that helps for paying the um which I'll come up to repairing jet on the stick is what you guys call it. It's the static display for the airport. Also to help pay for the flying entertainment, I had hired a band uh this past flyin and that was uh look successful to me. This also pays for fuel leaks and spills and also for IFS. If are independent fee estimates that are required for any of the FAA state grants or FAA funded projects. Um what the IF is to um they obtain the consultants estimate and this independent vendor they um estimate uh go over their dollar amount and let them know that their price is higher. they need to lower or such and that's what the IF is for. So that's paid out of our pocket, airport pocket upfront and that's about three to 5,000 range. Next line item is uh other services which I mentioned are for the electronic gates and to pay for the key cards that uh there's only,50 in that for the annual fee. Next line item is the supplies account. That's 3,750. That's usually paying for the um parking passes, any other office supply, copier, paper, miscellaneous, and uh also help pay for the flyin service signs. Uh if I do any t-shirts or awards, I'll use that the funds from there.

Next line item is non-cap furniture fixture equipment at 2,000. that helps pay for uh replacements of snow shovels, snow spreader, shakers, ladders, um any other computer, chairs, or anything of that nature. Um yeah, that's it. Next line item, employee training that helps pay for the cost of registration, um hotel, I mean, sorry, just the registration fees. And as I mentioned in the travel pays for the NMML uh SEC and other state aviation conferences that I attend to. Next line item is printing and publishing. I increase that by 200 within my own line item account. again from my 4530 account. Uh ask uh I place 500 in there and that's to help pay for any legal notices, bids, rebids, uh RFPs for the grants that uh I um propose for and um radio ads for the flying. Next line item is a rent of equipment. I use that in uh for aerial lifts to do maintenance work for any of the hangers that uh cable lines have may have snapped. Also for the flyin, renting portables and tent. So that was also increased within uh my line item budget. Next line is subscription and dues. That's to help pay for the um annual fees for the memberships of NMML and SEC AAE and um now the NFTtz. So I have 750 in there. Next line is

telephone that pays for the services with Comcast. uh that helps support the uh computer at the airport, the desktop, uh the kiosk for the passengers to view Gallop's restaurants, hotels, hiking trails, and many other attractions. And looks like the last item, utilities, is at 20,000. Um we was for the all the electric and uh gas that's used at the airport. And then you can see her capital item, her sweepers rolled in already.

Yeah. And that's it. Any questions? Can you go up to the first first line items? Professional services won't go up. There was There was contractual professionals. Was there another contractal? Contractual. Um, only the 4590. Did I skip that? Other services? No, it's 8,000. Yeah.

7. Oh, yep. Oh, yeah. Oh, okay. FY25 3.5 million. That was for Armstrong. That was a grant. That was the grant. Okay. Yeah. Okay. And that Okay. Thank you. She she said next year do what? June 30. Yeah, the it's June 30 for the 2027 race application for airline services.

How much in that? I I don't know until you apply and then whatever proposal that I uh fit in which I'm you know requesting for a larger aircraft so that way it accommodate passengers and also their luggage cuz people have been you know you want to go with couple bags luggage and it just hasn't been uh working out for our passengers. Yeah. Yeah. So yeah want to be I want to ask for a larger aircraft like a 30 passenger kind of thing. Um yeah, if we go past that mark, it triggers off um to have TSA over here and um other restrictions. So, we don't want to go beyond that. The user fee application was turned in.

So, we could get So, we're we're that's in Marshall Miller's hands. So, great. But that 30 passenger is like under the TSA threshold, right? Yeah, it depends. It really does depend. Um, we're um rural general aviation, so we don't have to have a TSA until they get to Phoenix. That's when it triggers the the TSA. Yeah. Well, looks like you lowered quite a bit of yours. Only like one or two would increase like utilities and things like that, but looks like you've lowered quite a bit of your line items. So, yeah. 3.5 million to

Yeah. Just just to note, we typically do not put the grant within the fund, but the airport is considered it's its own proprietary fund and and this is the only way it really works well for them. Their other capital stuff actually does go into fund 308 to keep it separate. So, it doesn't look as as surprising of when you look at the numbers, but for the most part, grants are kept out of operational funds. Any other questions? Great job. Thank you. Okay. Thank you. Up next is the fitness center.

I think Mr. Lonzo only has a couple more of these left and then he won't be up here presenting them any longer. Good afternoon, Mayor and council, city, family, uh, fellow citizens, dinner center. My revenue, we're projecting about $250,000. We have I have seven employees, four full-time, one supervisor, two rec coordinators, one maintainer, three part-time people. our overtime. I'm asking um Patty if you could just drop that to 3,000 please. Um there's nothing really that stands out in our budget unless the mayor and council has any questions regarding the fitness center budget. The only one other one that we went up a little bit is on um on our maintenance equipment. We went from 10,000 to 15,000. Our equipment's getting a little old already. The last time we put any new equipment in was pre-COVID and um we'll be due for some upgrades soon I hope. But other than that, unless Mayor and Council has any questions regarding the fitness center.

I don't have any questions. Anybody? Pretty straightforward. How's our equipment over there? I'm sorry. How's the equipment over the equipment. Well, our equipment is state-of-the-art, but right now I do have four machines down. We're actually waiting for our we have a we're on contract with a with a company out of Albuquerque. A matter of fact, I'm I think I got six machines now. So, we got a company that's waiting for to come and get them fixed. They get a lot of wear and tear. We got we had to date for this fiscal, we had about 49,000 people in the in the building. So, they get a lot of use, but um hopefully they'll get here and work on them here pretty soon. Are they Are they the ellipticals and treadmills? Is that

I got I got one stepper um four treadmill and I I'm going to look at my friend in the back. One elliptical, I think. Yeah. Yeah. Yeah. I was just wondering like I know we don't really make a lot of money in the fitness center but it would be nice I think if we upgraded some of that equipment because I do have a lot of friends that go to the fitness center and they it feels like equipment is breaking down pretty regularly. I mean that's it's just the wear and tear, right? But it would be nice. I mean because I think there's only like five treadmills. So four of them are down. That's pretty bad. No, there more than five treadmills counel. But the thing is that we're um we're real careful on how we spend our money there.

Yeah. Um like you see it's we don't make a lot of money, but being that we're in an enterprise, we have to be real careful with our with our expenditures. So um like I said, we'll we'll continue working at it. Hopefully one day we'll get in the general fund. I know. I want to help you guys out because you don't really ask for any money for this and I feel like we don't want our equipment breaking down all the time. So I don't know how to make that happen but it's they just have to take the money out of their own enterprise.

So So right now we did this shift a few years ago under the direction of of Maryanne Eustic when she was here. We moved it over as an enterprise fund to show to show that it was self-sustaining and could continue that way. if you want to increase his spending and move it back to general fund. Um I'll tell you a story when we're completed today about what we just went through to finish out the general fund budget and then you can not for this year but for the future years if you want to move it back you'll understand what um challenges that would create.

Okay. Yeah, that sounds good. I I honestly forgot that they were enterprise fund. I didn't or I just didn't realize that honestly. So that's interesting because I thought it was just water, waste, water, and electric price. So that's interesting. They're the only other one besides those three that are separate, right? Solid waste, airport, El Mororrow someday. Elmor someday. U mayor, council, piano, city manager. I'm going to get on my soap box and I told myself I wouldn't, but I'm going to. Um, fitness center or a a little fish in a big pond. you know, if you compare us to the enterprise funds, they're talking multi-million dollar revenue, right?

So, myself, and I'm not going to say it's an argument that I've had for years. It's it's a discussion I've had for years. Um, I don't feel we're in the right place. Um, you know, those are just my thoughts. So, you'll you'll hear that for two more years. No, that's helpful. Thank you. Thanks and appreciate it.

Just so you can see. So his his expenditures um if I could get the right Sorry about that. He's a very small enterprise as he said his prior year expenditures were only 329,000. He's requested at the start of today he was at 426,000 and he does request every year to be moved back.

Yeah, it's also hard because like we don't I know it doesn't make a lot of money but at the same time we have if I mean I I don't we have differ opinion on this as well. Not about you being moved back into general but I don't think the city shop gym at all. I think that's a private venture but whatever. I was here years ago when this happened. So, it is what it is. But, so since we did decide to venture into owning a gym, you know, I think like people are going there and it's would be nice if we're if we are supporting the community in that way to have equipment that we can get fixed and to say like, well, we don't have the money and it's like you're going there as like a family or customer and you're paying and then you don't have you have broken down equipment. That's kind of funny. So, I don't know. I'm just saying like if we're gonna if we're gonna if we're going to do it, might as well make it nice, right? I mean, but I get the money part. And you know, all people I'm always trying to save the money, but I'm also like I don't want to go to a gym where half my equipment is broken down all the time. That's crappy. So, just throwing it out there. I don't know how we fix that. So, so this is a good moment to go ahead and segue into um the discussion about general fund. We got together as a team with with everybody that's now under the general fund in the 603 fund, some of the utilities. We got together last week to um work on our fundings. We were short about $2 million and being able to afford what we have because our cash balances ended up being lower than anticipated as I closed out the quarter. And you'll see that on tonight's agenda. We've got as of right now, we got it down to $6.4 $4 million on loan to um cover shortages for grant reimbursements that we have not yet received. We've expended the money, but we haven't received it. So, under DFA rules, we cannot have a fund in the negative. So, that limited what we could do. We fought long and hard to balance the or not even it's not even a balanced budget, but to be able to afford with the cash there to

get it down to where there is going to be an estimated balance of maybe $800,000 left. But as you know, when we get here in July, you'll have somebody standing here going, "I forgot to budget something or there's this opportunity or something broke." And so, we do need some working room to work with. In order to accomplish that, we made some big changes. We took two positions from fire and unfunded them. They were positions that the chief um willingly gave up that had been vacant for more than a year. And he was he was um Go ahead. Well, one of those wasn't the fire marshal, was it? Yes, ma'am. We removed the fire. We have to have a fire marshal. Like, we have

he's got he's got the he's got the work covered, but it's already been covered for more than a year without that without that specific position being there, the services, and the and the everything that needs to be done.

I'm going to say for the record as a city councelor, I disapprove of this. It's fine. You can do what you want, but I'm saying for the record, Councelor Piano disapproves of this because I understand the budget, but when you remove the fire marshal and you say, "Well, it's being covered. It's being covered because the chief is doing it." So, we're basically saying, "Okay, it's being covered because, you know, it's like this is your job and we're adding a second job to you. So, now you're doing two jobs, so it's being covered." Yeah, sure. It's being covered because he's doing the extra work. That is insane. As a person that just lives in society and has a day job, I don't want that to happen to me. I don't want to cut a position and say Sarah Piano now you're two positions because we couldn't we couldn't find another position. I am saying can I finish the dollars before you because you're not going to like the rest of this.

Okay. And I'm not trying to this is not meant to be confrontational. This is meant to be informational. Tell me how I feel.

And if if you guys want to direct this different then you will have to tell us where or what services we will be cutting or what other positions. We only looked at vacancies. We did not look to do a reduction in force of filled positions. So in light of that, we took PSOS from 15 funded positions down to 10. They consistently are able to fill 10 and they have a lot of turnover. They I don't think I think they did exceed 10 at one point. They had 11, but we just can't get past the 10 in general. sworn officers. We are they're not fully eliminated, but we're unfunding six positions. I can show you for the last three years, they have had anywhere from 12 to 14 positions vacant in each of the three years. Currently, they're at 16. I think that we just signed off on one today, but we are going to pull six of those from funding.

And and I want to emphasize because this is the rumor already. Um, we we like to do the coffee shop talk. Um, we're we're not funding them. We're not cutting them. We're not funding them at this time. What happens is when we fund all these positions and we're looking at like $2 million when which was just mentioned, we don't fund them and at the end of the year it's money's not used. that that carries into our our vehicle and and building fund which is kind of flush right now. Um in instead of carrying that money all the year round without using it, let's allocate that money to be used now. God help us. I I if they come in and say, "Hey, we got 13 guys to hire men and women to hire today as certified police officers." We'll we'll be standing right here in front of council saying we're we're we need this extra money and we'll be doing a budget transfer. So, we are not cutting police positions, not cutting, we are just not funding them in the current budget so we can allocate that money to actually be used. And and and that's the rumor that somehow has already gotten there um for for for administration that is promoting um safer streets. They're cutting law enforcement. Not true. So that portion of the protest tonight across X through your sign. Um we're not cutting that those positions. We're just using the money effectively today and then if needing it, fund it tomorrow.

Yeah, that was explained at the work session that we had a couple of weeks ago. Yeah. unfort unfortunately that I don't know where it got out but it got out that we're cutting we're cutting like 14 15 positions from law enforcement and not going to do the job point out too that we are moving to a higher tech response with drones and cameras and things is what you know and we do have that budgeted yes you know unfortunately in United States today we're moving everybody's moving more to a right to a service electronics and technology and all in all law enforcement and Fire enforcement, fire protection. Mr. Mayor, can I ask a question? This is councelor Yazy online. Can you hear me? Yes, ma'am. Yeah.

Hi. Um, sounding like you all have already decided where the 2 million is going to be cut from the general fund. I haven't heard about anything since the last meeting. I was under the impression that we were going to be discussing that as a council before anything happened. Um, can you clarify when that was decided? It still has to come, Dean. Okay. But have changes were made since our last work session to the budget that we reviewed.

So, so typically when we do the budget, and that's what I mentioned earlier about this one is actually representative of everything being in here and how we want to do it. This year things just didn't come together. It it's it's been kind of a train wreck because there's so many priorities, so many things going on, so many balls in the air, new departments, new people. So, a lot of excuses, a lot of reasons. Bottom line is normally before we do that first work session with you, we've already had the session we just had Thursday and hammered this all out. But in the same time, we had this done until we had to move more money out of general fund for the the the unreimbured amounts for grants.

Yeah.

And that that was a surprise. It was it was just something I didn't see until we got everybody's reports together. All the the things started coming together. We had to pull money out. We had it all covered. We didn't anticipate needing to do anything further other than work with you and then get your approval on it at what'll be the next council's meeting in two weeks. So, it it was a dynamic situation. And so we went through and what we did was within our own departments, we've worked together to come up with all the changes we needed to make to make it work because we don't typically sit here and ask you to find $100,000 to cut. Now, we do get up here and you you find different priorities and if you want them in there, we we'll take care of them, but we have to make sure that the funding is there

and just to make or go ahead, sir. Um, I understand. So, I'm just curious about like what if we can maybe get a summary of which things were changed from what we heard or where I would just like to see that list or know what what those changes were if possible. But it sounds like there might be a lot. I understand it may be a lot. I just feel like I'm a little out of the loop now on where we currently are.

So, the big items, that's what I was just hitting on right now. Um, and then I I'll go over a few few of the other ones right now as well. Um, in addition to that, the the one that the we took out of the city manager's budget and it's for a multitude of reasons is the grants to subreients, which is funding that we award to not for-profit entities. There's a couple discussions on this. is that we're at a point to where do we cut other services to keep funding that or do we hold back on that while we development for a year because we're really in a in kind of a a turmoil with it trying to get it down to where we have a good application process, a good vetting process. We make sure they are truly a not for-p profofit recognized by the IRS because the last presentations we had, I was online looking at them and one of them that was here that night had had their not forprofit status pulled about a month prior to the meeting. So they knew of it apparently, but they didn't they still were going forward for the funding. So, so we're trying to get that worked out to make it to where it is property, it is fair, because there could be an argument made if we're giving money and they are not a not for profofit if we award them that that award that that could be an anti-donation violation.

So, so we do want to work on that and that is one I want to make sure you guys were aware of. In addition to that, we took out um we we did get our our we took out some laptops, we took out some furnishings, a lot of overtime. We had a lot of departments. We we talked about how to do more strategic um scheduling because just because you work late tonight, Tuesday night, if you're hourly, that doesn't mean I'm going to end up having to pay you for 45 hours a week. It does mean I have an opportunity depending on our workload that maybe I let you go early on Friday or I let you come in later tomorrow or you know we we don't have to guarantee especially if you end up working a 12 14 hour day. It might be in my best interest to let you come in at noon tomorrow so that you're fresh. You're up you're out on the line, you're going to climb a pole, you're going to do whatever you we do want to make sure we're taking advantage of that and not forcing these guys to to work a long shift and then come back right away for their next regular scheduled shift. So, we are going to try to be a little more aware of that and work with that. We took out one one item um it was a cold room for it and I think we've got that all worked out but we took out that funding because it was going to be excess funding. We took out a lot of travel and training to a point of still recognizing certifications and needed training, but maybe took out some of the more ideal training or the things that we just hadn't developed yet enough to move forward with because those those are areas that we discussed among ourselves. Some of them are like, well, we'll just take everybody's training. It's like, well, we can't quite do that, but we could get a little more strategic and hold back for a year on some of those. We took out We moved one capital item that was uh for the airport that was a structural item for an hanger and we put it into that building and renewal and replacement fund rather than under the airport funding which comes from general

fund. So that was just a strategic change. It wasn't a reduction of of what they were were getting awarded. What was the amount?

Uh $180,000. And the building renewal replacement fund is is pretty healthy right now. We don't want to run it down to nothing because there are opportunities to come off and things we'll need to do, but this one fit perfectly within the realm of what that fund is for. So, we were able to shift that. Uh let's see. We looked at most of the Xerox copers and adjusted those to what seemed to be the appropriate funding. We did have a few people give up capital items. A couple it I think gave up four items that they're going to push off a year that were server and printer related and the police we pushed off a year on their 3D scanner. I'm calling it wrong. It it's a it was a scanner for for um crime seats

or the Leica, right? So, we're push that back a year to try and and make things fit together better. It was really a great group effort. It was everybody doing small concessions, being a little more realistic with things. We had $9,000 in computers that we were able to move to the fire fund. So out of general fund in fire fund didn't mean he doesn't use computers, but it does mean we get to use different funding for it, which gave us some relief. And I want to stress all the cuts they they brought forward. We had good discussions they brought forward, including Chief Barrett stating this hold off on the marshall. I can do it. We didn't dictate to him he's going to do it, right?

This wasn't a John, you do multiple. He actually brought it forward. Let's put these two positions on hold. Um we can we can cover it. Um I'd like to see him more with the life.

Yeah. I mean, I that's nice that he's sacrificing himself, but like that's not ideal. That's how you get burned out employees that put I I'm just I'm advocating for him. If he if he's not going to advocate for himself, I'm going to advocate for him because I think that all the decisions you made I understand and they were hard decisions. I want to acknowledge that doing the budget is immense work. So I want to acknowledge that Patty. I'm not underestimating that in any way. But I don't want to be a situation where I and I understand that uh we're not cutting positions. We're just unfunding current. I get all that. I just feel strong about the fire marshal because it's been there and that was a whole separate position and I that's so nice of Chief Parrot to say, but I mean that's a lot and I've seen him working crazy hours and I just want to be that's not I just want to be cognizant of being careful about putting too much work on any one employee. Like that's two jobs. That's not just like do a little extra. That's like putting a whole extra job on a person. And I I've seen that be very detrimental long term for a company. So I just I just want to throw that's kind of had that on the radar.

So So I need to carry this one step further. Um we do have an option in two weeks if you want us to start early again and have all the departments do give them each a five minute rundown of their stuff. You'll have um reports this time and they're going to look like this. You can have an Excel format if you're an Excel person would prefer to play with them. But I'll make a PDF as well. So you can have one that's printed out that has a solid formatting so you can't make any errors on it or lose lose a page or anything there. But it's really hard to look at this and get a grasp of everything to be honest. It's it's it's a lot of lines. It's about $170 million in budget. Um we've got I told you already about 80 active funds. There's a lot a lot a lot here. We worked really hard to make it affordable. But what I need you to understand is this budget as it stood before we did anything this today. Our revenues for general fund are 44 million. Our expenditures are 50. Next year is going to be a bigger challenge. And I I mentioned this to the mayor in passing that we're really fighting hard to get additional um money in for all these grants and different things like that, but they're all reimbursement based. About 95 to 98% of them reimbursement based. We are reaching our limit of how much cash we can have expended and still cover those funds while we wait for the reimbursements to come in. And Patty, you know, and with that, I think we just need to make sure that all of our grant people are aware that we monthly, you know, we just we'll just get our reimbursements in monthly. I don't think I know that in some cases we didn't spend we didn't get them in in time, maybe quarterly, you know, knowing that, but I think if we get monthly reimbursements in, we could probably catch up pretty quick on that. And I had mentioned that to our new grant coordinator and and Alicia who's art

does a huge and then once so just the question um if we do start getting the reimbursements quicker does that mean it frees up more money after this budget session when that money comes in is that going to add to the budget or the income? Uh well it would it would adjust our cash basis. So, if we can show um we've but we've been kind of in this position for the last 12 months, 24 months to where we we keep kind of falling short on the cash reimbursement because of the uh the payments and the

Yeah, just because we're waiting on some of that money to come in. We're also working to clean up clean up a bunch of old grants that have just kind of been sitting there and and um we'll come back with a presentation. Keegan and I were emailing on that today. There's a few of them that we didn't get all of our reimbursements back for a variety of reasons, right? But we do need to clean them up and that money will move over there permanently with the transfer. But I

I did I did tell um uh Chief U and DC for police. We put $400,000 into contingency in a wage line that we could transfer into that department should we be fortunate enough to fill their existing vacancies of six to eight and and have the opportunity to exceed that. we could easily quickly transfer a couple of those positions on the fly and and that was kind of the promise and in some of the the discussion we had to give them some assurance that they're not totally blocked in the corner. But if they're fortunate enough to go beyond that then then we'll be back before you asking for the money if we can find it to put into there

and and we might be able with the police department with the academy coming in to the UNM here in Gallup. I really truly believe uh because in the past that's what happened, we would get more police officers here. So, it might happen and and and we're we're hoping and and if they can start second semester next year, we should have graduates coming this time next year, which will be in the next year's budget when we hire. Um, I also wanted to speak on the the charitable um where we're taking we're still leaving in the the ones that are are non-cash, just the building only type the inind

type one the ink kind but any any charitable organizations that want cash um you know we have a lot of our discretionary funds that are carried over each year and instead of carrying over we're we're asking you to use those on on potential Oh, we Yes, very very well. Um, but you know, we had we had others that when when they're getting ready to leave office are are trying to burn through $80,000 and th those can be given to to those charitable groups to to work that. again, as long as we can prove that they're charitable and and using it to to give the city a service

and that we can take that offline, but I think should have a separate conversation with us about or oneonone about how we can use our discretionary funds because I think when I came into office, it was very specific and there were certain things I wanted to use it for and I was told like pretty specifically like it's got to be used for like stop signs, speed humps for petitions, like electric light things that were outside the budget. And so like if we have more discretion with our discretionary funds, that would be great, but I I just I was told like pretty specifically how I could use it. So we just want to be careful about how we I'll set up a training. Yeah, that'd be Yeah, training would be great. Awesome.

Okay, now that I gave you guys all the gloom and doom, I was going to start off with that and I decided it was more fun just to go through the first few presentations. Thank you, Patty. Okay, so we're going to move on to risk management. We have 6031016. Well, let's look at the 603 in general. Um, I don't know who's going to discuss their revenues real quick or how their revenue works. We get money from everybody else. That's it. So, that this is this is the insurance transfer.

General fund gives us a little, electric gives us little, water gives us little. I mean, we literally get money from everybody else for 603. Um, I didn't want to go through everything line by line, but we'll go through the big ones. As you can see, switch full-time position went down quite a bit. We only currently have one full-time employee in risk management. Um, is that a by choice? That's is that a by choice? Yes. Okay. Yeah. No, we just have only the risks and benefits. What is her actual

Ben Welsh was the other position and we moved that position. We didn't reduce the FTS at all. Yeah. Um, speaking of the only other large thing is going to be the contractual services and that is because of the increase of the 250,000 that we do for the events. So like the tents for the run for the wall and all of that stuff used to be paid out of the city manager department and now it's being paid out of the 603 1016 account. This is this is an item that Ben Welch fought for years

and was funded last year and and it was used for a lot of the the standown event, the the run for the wall um and nu numerous different um focused um events that the city itself puts on, not not not others. and it was something we didn't feel it was a true lodgers tax type. So, we didn't want to pay for it out of lodgers tax. It wasn't something where we're saying we're we're bringing people in. Even though Run for the Wall is one event we haven't looked at that that the the one the one run does stay here overnight. One goes through Gallup, doesn't even get off on 66, just down I40 and stops in Jamestown for fuel and then goes to Milan to eat. Um the other one parades through downtown, stops at Red Rock Park. We have the gourd dance. We we have the blessing of the bikes. We have some very nice um ceremonies. Uh next morning they eat at the theaters. Uh we get a burrito at the theaters and and then uh Chief does a wonderful thing with the flag. Bill Lee put his balloon up last year and and the bikers from all over the world just were in awe of what Gallup did. They said other towns don't do that for him. And so, but they they're those are heads and beds. They are spending the night in our motel that whole leg. Several hundred guys and gals. 700 bikers, let's put it that way. Several hundred bikers. Um, so, you know, this is a real real valuable line item to to ensure that those events continue and and I honestly think they're beneficial to Gallup and they show what what our what our citizens stand for. I think.

Thank you. Thank you, Frank. Um, the mosquito Zander vector weed control. Yes. That's the mosquito dude. We still go out to bid for that. Um, yes. I believe it's this coming year. Fran, are you still there? Yes, I'm still here. And yes, we are looking to put that out for our RFP for this coming fiscal year. Yes, actually. Now, and it's chemical based, right? Or does it does it matter? Insecticides.

Um, I'm not sure. The way the guy explained it to me, I'm not an insect expert, but apparently they go in the little jet tunnel thing and it neuters them and then they can't reproduce. Oh my gosh. Maybe we better. That's That's We might want to look at insecticides. I thought they spray. I'm I'm I believe it is um chemical sterilizes them or something because he has to be licensed with the state and everything. So it's um it is chemical based. Okay.

Yeah. Because you see him going around the neighborhoods and spraying that stuff. I mean, yeah, my understanding is we, you know, I'm a big fan of keeping things local if people do apply for RFP, but my understanding is the company we currently use is out of Albuquerque. Don't know if that's true. And so I I mean, if someone could do it locally, I would just love to keep that money locally. Again, we do we do the competitive process. We follow that.

And I'm going to say another problem we have is a lot of standing water in town that that we're starting to address and tackle. Um the the current person did come in and meet with me if you want to see the new breed of mosquito coming towards us. The little doll or whatever is on my desk. Um there's a new breed of mosquito coming in. It's it's made it as far as Grants North and West. Hasn't made it to Gallup yet. They're anticipating this year. Our typical mosquito we've always had in Gallup carries five to six diseases. The new one carries 26. Um, well, good news.

It's a daybiter. Our our other mosquitoes usually came out at dusk or dawn and you you got bit. These are day day biters. So, um, it's going to be a very important thing that we go into this year. There's there's enough money there though to cover it. That's what I want to make sure is we have enough money. Hopefully, Miss Sarah, just to let you know, we did have some interest from local um providers. However, they didn't have the adequate licensing. I'm hoping that this time around they do and so they'll be able to um uh participate if they choose to in that process. Okay. Awesome.

I have a question. So, my one of my concerns of course is the homeless camps that we have. You know, we have a lot of water that's still there in the camps and everything. And with the 26 new diseases coming up, how are we going to handle that? Because that looks like it's going to be an epidemic if we don't handle that. We're gonna have to target going by those areas spread. We'll be able to do that.

Yeah, we already hit end to end of Gallup. So, you know, we go through those areas. So, Great. Um, any other questions? Risk management. Thanks.

Marcus wants to play, too. I'm only requesting $1 million. Good afternoon, Mr. Mayor, City Council, um staff. So, the as you're aware, uh the human resources department is a non-generating uh non-revenue generating department. So, we rely on the generosity of the general fund and all the enterprises uh to conduct our daily business. As such, we made every possible attempt to ensure um we balanced our budget as close to actual as possible. Um it's very difficult to do considering we're dealing with human behavior. So more often than not, our professional services um which we usually fund our investigations out of um our our bargaining and negotiations and arbitration out of it's very hard to pinpoint that uh year to year. You know some years the workforce does amazing and we don't have to engage in any of those services. Um others I have um you know several investigations going on uh simultaneously. Um so what we did was realistically tried to reduce a lot of our budget requests to what we spend um actually uh in the in fiscal year 20 25 um and forecasted that against what we requested in 26. So we made a few reductions uh and I'll do the same um as everybody else. Uh we currently have five FTEEs in the human resources department. Um myself, our human resources manager, um our risk and HR administrator, uh two uh HR technicians, um who make up the human resources department. Uh so of those five, um we

do pretty good about balancing our schedule. Uh so we have no overtime request. We did, um make a request for the tuition reimbursement. Um, as you recall last year, uh, this was a budgeted item that we, um, that I neglected to put in the budget. Um, we did bring that down. Um, originally we had requested 7,500. Uh, we reduce that to 2500. Uh, since we currently only have two people utilizing that um that program. Um, now again, you know, if future participation ramps up, um, we'll address that at that time. Uh however I feel that reduction would be sufficient enough to cover those expenses. Um if we move on down to travel uh 4310 um we kept that pretty consistent. Um typically we attend a uh public relations employee and labor relations conference um or some other type of human resources related conference uh throughout the year. Um my goal and you'll see that in our training line uh but I'll mention it now is my goal is to ensure that my staff receive some sort of continuing education um and some sort of specialty certification so that the information coming out of the human resources department can be relied upon. So that includes um minimal travel uh and a large part of that travel will be in state. Uh that's the goal. Um we don't have any property. So we'll move on down to our professional services line. Um out of professional services which is 45 start with 4530. Um that is the line where we take out arbitration services, collective bargaining, negotiations

and labor relations. Um this year uh we opted to uh change up the strategy for our labor relations and our bargaining negotiation. Um and we're going to attempt to um reduce our reliance on external services and bring a majority of that internal within uh in-house counsel and with the human resources department's expertise in labor relations. Uh so we're able to reduce that cost um by almost half. Um and we're requesting 29,000. Yeah, 29,000. Um the investigations was another where we reduced uh we had a very um great year this year where the workforce uh was on their best behavior. Um so we had minimal investigations. Uh that's one area that I would also like to shift to an internal service um and certify a member of my team to be able to conduct internal investigations. So then again, we're not relying on external services. Um but in order to do that um I have to strike a balance between how I use external services and who I decide to send to training uh to to achieve that certification. Um and that's something we're going to attempt to do over across the next two years. So, um I don't if you I'll move on if you don't have any questions for our professional services line. Um on to line 4540 which is other contractual services. Um in that line item, we typically um pay for our employee assistance program uh which is a uh counseling based service provided free of charge to employees and their families. uh as well as our investigations um our background checks

um and our um electronic annual fees. Um a lot of our personnel files are electronic based. So in order to maintain that we have to uh lease the equipment, lease the service. Um and that's what the PDS annual fee and maintenance are. Um, and that total came out to about 14,000. If there are no questions there, we'll move on to 4590, which is other services. Uh, this is the line where um we um expense our admin professional day and our employee recognition event. Um, this year we shifted our admin professional day uh from the human resources line to the city manager line and the city manager and his staff are going to be uh spearheading that effort uh next year. Um, we kept the employee recognition event uh budget request consistent with last year. Uh this one was a difficult one to try to utilize actuals for uh simply because uh outgoing uh counselor and mayor opted to cover a large part of the expense in appreciation for the employees. Uh so we have a little carryover in that line due to that. Um however, we won't have that generosity to rely upon this year. Uh so we budgeted the same amount. Um and we're hoping that we can um have a phenomenal event for our employees to recognize their public service at the end of the year. If you don't have any questions for that, bless you. If you don't have any uh questions for that, we'll move on to

I'd like to I'd like to give a comment on that. Um yes, sir.

Wonderful, wonderful program this year. Matilda, Tasha, yourself, there the whole group that put that on. Um, I've had a lot of employees reach out tell me that the trainings were fabulous from all all the different groups you brought in. The food through SF, the barbecue was excellent. The venue was great at Red Rock Park and just a lot of employees says it's remotivated them. And they've been thinking me and I I can't say yeah me, it was you all. And so I'd like to correct how it's been shifted to the city manager and staff do staff doing a lot more creative than me and a lot harder workers.

Thank you, sir. Um and absolutely I I echo the same sentiment. You know, it was definitely a team effort um and Natasha and all of the support staff really um came together, you know, and really um provided an outstanding event. So if there are no questions, we'll move on to supplies. Um we increased this I believe this year um for office supplies and service awards. Uh we increase the office supplies uh to purchase uh standalone scanners. um one for because we have two scanners uh and in speaking with uh director beay the IT department she says we could use an external scanner that so that we could use to scan into our personnel files uh that it doesn't have to be a scanner purchased from that company uh because that requires the lease they come in and they maintenance that scanner every um I think it's a every quarter um it's pretty expensive uh and she said you know a workaround that would be to purchase a standalone scanner that we could scan directly into uh and they'll allow an API for that.

So do you just scan to thumb drive and then so uh no so those scanners are dedicated to that program. So you put it um put it in load the document in the scanner and it scans it into our uh document um database for personnel files. Yeah.

Um and uh we left the again we left the service awards for the admin day events uh flat. Uh typically if there's an overage there, I cover it out of our office supply line. Um and and again it's contingent upon the number of awardees we have uh and the type of awards. Um myself and director Rodriguez have made a conscientious effort to kind of standardize those awards so that you know we can reasonably predict the the cost of them um across time with with minor adjustments and uh inflation. So, if there's no questions about that, we'll move on to our non-cap. Um, last year I had a um a capital request for a laptop for our manager. Um, we're going to work a different approach to that um with the assistance of director beay and the IT department. Um, and we're able to purchase furniture for our staff. Uh, so that came down. So, you can you can see that that's why there's a a big difference in there. Um, and Patty, you can go ahead and remove the PDS scanner for the additional users because that's um where uh director be said she was going to see if we can find something cheaper.

Okay.

Uh, uniforms um uniforms remain the same. Actually, no, there was a minor increase. Um, and that's the named polos that city employees receive uh on a yearly basis. Um, and then that's a cost that was provided to us by the purchasing department. Um if you don't have any questions, we'll move on to 4704 um which is our employee training line. Um as mentioned before, you're going to see a substantial increase in this uh area simply because I'm making an effort to again get my staff certified um or specialized in a certain area. So each of them should have um a specialty certification um or become subject matter experts in one area of human resources or risk management.

That's like a 200% increase.

Yes. Um and in just uh for perspective counselor um uh piano uh a certification in human resources on the low end is about $1,500 per person. um if I wanted to get him certified as a generalist, that cost, you know, rises pretty substantially um in and around the tune of $45 to $6,000. And then they have to maintain continuing education credits across time to maintain that certification. So again, it's a it's a big increase. Uh but I think, you know, we reduced in other areas to accommodate accommodate that and I think it's going to be to the city's advantage. uh and to the workforce's advantage. If there were no questions about that, we'll move on to uh postage. Postage we kept at $50. Uh occasionally I have to send out a certified letter or overnight letter um regarding investigations if I engage in an investigation. Um printing and publishing increased. Um, if you go back to um actuals, I think this the previous we spent about 2,000. I'm asking for 2,000 additional. Um, and that is because um of the job postings uh that we're currently engaged in, we're now engaged in a larger recruitment effort. Um and on average, you know, just for perspective, um a single job advertised in four states, uh costs us about $600 per job. So, we have to be strategic about, you know, how we extend our recruitment, uh and for what positions we're extending, uh that rate. Um and of course, that cost increase once I expand to the region or if I go nationally. Um, and that's just anticipation for um, having to cover some of the more

difficult to fill positions that are currently uh, being advertised. Uh, subscriptions and dues. Um, if we can continue on here, uh, I'm sorry, the, uh, rental equipment, we adjusted that cost, uh, in accordance to the recommendation by the purchasing department. Uh, and that's for our Xerox machine and the human resources department. Um, our last line is going to be 4714, which is subscription, subscriptions, and dues. That increase to um $5,000 is what our request is. Um, and a lot of that is going to be the uh subscription dues for uh the Society of Human Resources Management. Um, but I've also included in that cost, and I I should have broke it down, but at the time we didn't have membership. Uh but we're able to get membership to the um society of um the public sector human resources association. Uh it's a human resources association, a national association geared towards just the public sector. Um you know one of the one of the interesting things that I discovered is you know human resources while universally applicable to all industries a large majority of that is geared to the private sector you So finding a public sector uh organization was really neat because it focuses on some of the intricacies that we experience in local government. So uh staff is really excited about that. Uh they've been using it as a tremendous resource since we've um obtained that membership. Uh so again those memberships and dues are just um opportunities for staff to continue maintaining their uh professional development and their continue educing education credits. um more so once they become certified in a specialty. So in a nutshell that wraps up the human resources budget. I stand for any questions.

Two questions, mayor. Sure. So Marcus, the society HR group that you're member of part of, what does that do exactly? It's like a it's not like a scripture. It's not like a subscription like a magazine. It's like it's like you're a member of like a almost like a Rotary club type thing, but it's like a club or

So, um the Society of Human So, there's there's two bodies in the United States that are certifying bodies. Um the Society of Human Resources Management um provides all of the um the knowledgebased certifications for uh the industry uh across the actually it's a global organization. So you can only you can only get certified if you're part of this group or

Yes. Um it's kind of and they have it industry specific for a lot of things. Um you know there's some specific to uh city managers and county managers. Um it's it's you know um a great number of the industries have professional organizations that spearhead and and set that bar for um knowledge and testing of that knowledge. you know, so there's the Society of Human Resources Management. Um, and then there's a human resources uh certification institute. Um, I've been a member of the I've been certified actually out of uh SHRM um for a great majority of my HR career uh and recently renewed that certification a couple years ago. Um and and it's something that um speaks to the department the or the certificate holders knowledge in industry in in the industry. Um so we are subject matter experts. I'm certified as a generalist which means I have a foundational understanding of all human resources practices um of the seven fields within human resources. So it allows us again access to that information. It allows us access to their educational um component which is the webinars, the seminars um some of the white papers you know so it allows for continuing education

and market Marcus too these these these organizations also lobby um and they provide almost immediate interpretations of new laws so you don't have to go out there digging up so they they do provide a good service you know we have American society civil engineers and surveyors and everything. Well, we got the the foreign trade the North American foreign trade zone. I'm a member of that so that we can have associate members who the others go in for discounts on on the training and stuff. International city managers association there there there's a ton of them and even you consider the New Mexico Municipal League having their their subgroups. So,

and then my second question is kind of more for not just for you, but a general question too for Patty that I just keep hearing. I am getting confused. So, you mentioned about early on about like we were talking about overtime, but I thought that most of our staff is salaried. Is that not true? Are we mostly hourly? Just the leadership or just directors are salaried?

No. A large part of how we classify them is is dependent upon their role. Uh the level of responsibility that they have. Um exempt and non-exempt staff are regulated through the um FLSA or the Fair Labor Standards Act. Um and they're the ones who determine uh who is eligible for overtime. So the designation exempt and non-exempt just um demarcates that you're eligible for overtime pay. So you guys are exempt like our salary in HS.

Um there are three members of the five that are salaried uh in in my staff. So typically when there's um works uh or projects that require additional workload, that workload is shifted to the exempt staff uh and we pick that up to prevent the overtime. That makes sense. Yeah. Yeah. So um to answer your question um about 15% of the workforce is salaried uh and the remainder is um hourly.

Yeah, that's a very that's very interesting. I I'm actually kind of shocked by that and I this is not a thing we can determine right now but I would just like to point out I don't know if we do that for a reason because I think one of the issues that companies get involved with is when you have so few salary that's why the overtime is so high right that makes sense because you generally speaking you just have all these hourly where salary you're not paying the overtime so there are very strict laws on being able to consider a person hourly versus salary salary and that's we department of workforce solutions is that it makes that decision for us.

Yeah. And and the department of labor wage and hour have um very strict requirements as to who we can apply that designation to. Um and there's actually a salary test. So it's a three-prong test that um my office or my department uses to identify an individual by their title, their wage, and their duties and responsibilities. And if any one of those don't meet the threshold for salaried positions, then it's a non um a non-exempt position eligible for overtime. Specific to government like that test. No, it's applicable to all industry.

It's actually case law. Yeah. It came out of lawsuits and and it's actually case law. That that test came back. That's the way the the courts interpreted who is not. So that's now the not not just an industry standard, that's a workforce. Yeah. And this because I work in a nonprofit and like in our entire staff across the state, we only have we have like 60 employees and only one of us is non like the rest of us are salary and I'm in nonprofit. So we definitely don't make as much money as like city employees. So I so curious about how this works now. It's not about it's not about how much you make. It's it's your duties. It's your duties and responsibilities.

There is a dollar threshold and it was 49714 when it first came out or something. But but say round it off around 50,000 then. So that's your first marker, but then you have to follow those other two. So So an administrative person that doesn't supervise anybody, you're going to have a hard fight trying to tell them that they have to be exempt

and and counselor Piano. Um just, you know, for further information, um if misdesating an employee occurs, it's heavily fined uh by the Department of Labor. um and it often triggers an audit of the entire workforce uh to determine whether or not they're classified correctly. Um unfortunately, this had occurred um in a number of organizations where it resulted in a multi-million dollar lawsuit um and overtime wages were calculated for those employees who weren't paid overtime. Yeah. Going 10 years back.

So, you know, again, it's a very fine line that we walk to to ensure that we're properly classifying our employees uh and paying them correctly. uh because the Department of Labor uh classifies wages as an entitlement which means it's not optional for us to say okay you know we're not going to pay you this week we'll pay you next week um you know it's an entitlement where it has to be paid it has to be accurate and we have to be considering uh overtime uh and how we calculate those premium hours.

No no yeah I believe I believe you I'm sure you're doing exactly what you're supposed to be doing. I was just kind of curious because we talked about so much of the overtime. I was just like I I always thought honestly this whole time that most of our employees like 75% of salary I thought I'm not going to pay so much overtime but so few of our and actually people prefer generally being hourly because um you sometimes pay more money than a salary person when you're because of the overtime. So I mean I just find that something so interesting and a little unfortunate for the city as a whole because that is where a lot of our expense comes over. So

well thank you Marcus. You want to move on to the um I think that's all the questions we have. Awesome. Thank you council. How many more do we have Patty? Two. Okay. We are almost there. Three. You're right. Does anybody need to take a break or anything? I ran out of We're gonna You guys, we just need We need to take a break. Um, if we could be back here at 4:15, that'll give us 45 minutes to finish up.

Okay. Our next department is 60354, which is facilities. And I believe Lawrence is here to talk about this. I'm going home. Yeah. Workman's comp. Where's the place management people? Good afternoon, Mayor Council. Hi, Lords. Are other people?

Um, the one that I wanted to actually talk about was um my overtime. I cut that out completely. We have I don't want any overtime. We don't need any overtime. Um, a lot of the things that we do we we can accomplish during the week.

And um, I mean the only special things is like if we have to paint or clean carpets or do stuff like that, that's when we use overtime. We haven't done that in three years. So, and last year was the first year that we did have some overtime and we used that in a heartbeat. We painted three offices in the weekend and it was our overtime was done. That was it. So, um that's one of the things that I just decided that we haven't had it. We're not going to have it. Okay.

Uh another one that I wanted to talk to talk about was um travel. We don't travel. My people don't. They go from house to here and that's the only travel that they do. And uh I don't believe I have any anything coming up for myself to travel on. So I just cut that out. And mayor and council, I just left everything the same. I want to just leave it and we'll go from there and we'll work with what we got with and we'll keep the city running.

Any questions? Um, let's look at your contractual services just real quick since it's a cont. Was that none of these were in the capital were they? These items. Uh, no sir. Okay. Okay. I see what you got going on. Okay. In in HBC, right? Go. Can you go back up to the other one, Patty? That was a million dollars because that that was in capital, right? Yeah. The one there purchase build. Yeah. Um it's a million dollars 34,000 maintenance building. Yeah. That was for the um Stuckco and for the Stuckco and the the upgrade on the city hall

and that was in the capital already. Yeah. that rolled in. So it's showing here now but no did so this is accumulation of all of it combined together. Okay. Any other questions? Can I bring up one point? I forgot to talk about this. I just wanted to see if um is utility needed to be raised because I think there were some issues this year where there was an additional 30,000. So is the 100,000 adequate? I don't really know but I just Yeah. Because that happened. That's right. They did pull out some money from capital to pay for utilities. I I forgot all about that.

And I I don't know if that's one shot or Yeah. Thanks. Thank you, Keegan. Yeah, it looks like his his his usual um who had facilities over I think we pulled the ones that were going to the the oh who was it? It was one of the ones we discovered is we're doing normal maintenance that we fixed. But yeah, so we could bump this to like 125,000. And was it like 32 or 37,000? What was the additional cost? I think it was like 31 or 32.

Um 603 1054 is 4716. We'll just look at actuals. utilities.

Mhm. Budgeted $137,300. He has spent $117,20051. He's got remaining $20,949. You're going to make me do math, aren't you? There was an apartment that we said.

So, he's going to need about 160,000. So, we'll increase that to by 60,000. Okay. And that's because another one transferred over zeroed out. So it actually did increase it. He's coming higher than than um you see in 25 he ended at almost 112. Plus yeah as we've identified a couple other departments that should have already been consolidated under him. We've been moving them over. So as a city the cost didn't change but as as a department it has. So we'll fix that. Thank you. Awesome. Any other questions for Lawrence? All right. Thank you.

Thank you, J. Okay. Community services is 10:55 and that'll be Keegan.

Hello, Mayor and um counselors. So, just to kind of go back over my department when I was hired, I was the first position for the city project manager. So, that was a new position. They gave me a budget of basically $27,075 and let me know that they weren't sure how that was going to work out that I may have to come to council for an adjustment which I did. So when I planned this budget um I looked at um the growth within my department. Now I'm a department community development um department. Um by October I had two um full-time employees move into my department. uh the grants and contract manager and then the housing um coordinator and then by January we hired another position the compliance grants compliance officer. So by January within six months seven months of being hired um I grew from one to a department of four. So in my logic I thought just multiply what they originally gave me by four. So something around $100,000 would be what I'd shoot for. Um after we kind of did adjustments internally um I have the budget that I have here. So just starting with uh travel um took all that off um just as we all had conversations. My next two items are professional service and other services. Basically those two um I put 23 and 5,000. So basically $28,000 thinking about different needs that might come up before a project started and money could be allocated out of a project. So this is kind of pre-ro thinking about soil um studies that might to be done or any other kind of professional services you might need to start a project for supplies. 4,000 that

basically between four people um is $1,000 for the year per person. non-cap. Um, put it 5,000 just because we kind of accumulated a lot of furniture from around and didn't necessarily have new things. So, thinking about things we might need as we're growing. Uniforms put at $500. Um, let's see. So, training is looks high at 15,000. That was actually combined with what I had for travel and those were different kind of registration fees. Since I took travel out, I asked that we leave the training so that I could look for things online and basically as a new department I feel and especially focused on community development and economic development. That's kind of a new concept within um everybody working with me with my team that they needed you know development of skill sets to understand community development and economic development and then just strengthen their grant skills and um skills around housing. So that's why I have it at 15,000 and the goal was to look for kind of online uh training.

Are these Yes. Are all these online governor's economic development summit? No, those are originally are the ones guys that were um connect some of those have a small budget travel. Those were targets in state stuff like that. So some of these are really important.

I thought they were and and that's why my travel was really high because I really thought those were like base important ones. the the first one, B2G2, deals with federal um grant um software that um Alicia and Annabelle would have to deal with. The Gathering Strong Towns is a forum about housing that was actually out of state. The Governor's Economic Development some summit is once a year in um Albuquerque, but you know, and I felt like everybody should go to that. The New Mexico Housing Summits in Albuquerque. the transcon super important around transportation and infrastructure down um this it was just in Los Cusus the water and wastewater association um we had a conversation that I need my skill set developed around water systems and wastewater so I'm actually going this month um and I'm going to focus on the wastewater intent I originally was thinking that the next time around I'd focus on water understanding like distribution and um and production um paving and transportation conference obviously about infrastructure and roads and then um productivity and planning for training. you know, we're trying to cut. Can we We get

Well, this this was based on what what she I know. I've been I've been chewing the fat on it. And so I had a lot of travel. I I'll be honest. I had 28,000 that went with this. So, and looking at how everybody else sacrificed. My thinking was we'll take another year to see what everybody really needs to develop in this new department and then next year I'll ask. And so I'll translate all this into finding online um components that are similar to this. Question on this one. The UNM continuing education is that a class like Oh, that is a project project management. Alicia has been

No, my question is is this like a class you enroll in like right because that would fall under our tuition reimbursement I believe is what I'm asking. Yeah, that's an online project management um class like national credit class that you take through the university. So, that one that one would actually be done through our our tuition reimbursement. It could although he only has $5,000 or $2,500 in that. It's actually a certification for project management

and originally it was funded when I was in planning and then because I moved to a new department, I was not able to use that money from the planning. So, um I didn't enroll this year. I had as I had asked if it was continuing education and I was informed. So, it's actually a project management certification. Are you an actual student enrolled as a student or is this just some offer? That's

continuing education is a completely separate um programming through UNM. These offer professional certifications. So, this is a professional project management certification course that is three months. Yes. Through UNM and it's an online program.

And then uh the rainforest, the reason that there's eight, those happen twice a year. They're really great networking events, but it's in Albuquerque. It's a full day have to spend the night. So, that adds up really quick. But what I realized is that we can take another year to figure out what skill set everybody needs and then we can focus next year on doing requests and I can use this 15 $15,000 to look for online comparable events. Um I appreciate the sacrifice. Do you feel like if some because you mentioned like housing, there's one in Albuquerque and a few that are instate. I think the big expense comes when we fly, right? I mean, mileage too. Um, hotels, but I mean wondering like if there's if there's a way I mean 15,000 maybe I'm I obviously could be wrong. Seems like it would go a long way. Probably goes less these days, but um yeah, but just wondering if like I don't know if you had to narrow some of those down. maybe not do all of them, but if there were certain ones you felt like were the most important like this one is or I don't know if you manager talk like this one is pretty critical and we just allow at least one this year that's not virtual and then like plan for like additional next year. I I'm just throwing that out idea as an idea. we can maybe kind of huddle together um and say see you know what everyone prefers and then maybe pick one or two and then focus the rest on online. So we we could look at that and then sometime the virtual aspect you don't know until the last minute like they may offer for some of them to be virtually

and so we could we could jump on that if they do. I know for the UNM rainforest sometime they do and sometime they don't offer that one but those are awesome events for economic development and I know a comment was made that virtual is actually better I kind of disagree that um it's super important to network face to face especially for community development economic development and that's a new concept for people and so they really need to understand one the difference between the two and two what that encompasses especially as grant people and housing people. So that was my logic. But I feel and I think the group is okay with trying to find online for this year and then but you know granted depending on how much we spend

Yeah. Um we could say you know it's only going to cost us x amount of dollars so maybe we'll transfer some money and go to an inerson one.

Especially it's like instate and maybe it's not as expensive. I mean and because in state you could potentially try. I'm just trying to think of way because I I mean I'm kind of on the same page like I think every organization when they have to cut training and marketing things get cut first, right? Because that's just because you don't want to cut positions. But I mean I do agree for this probably better in I mean I'm a I'm a much preer in person than virtual. I think it's hard to connect with people and have train. But I So I'm I'm just trying to find maybe a balance of a way to find an in at least one inerson training for you guys. But just throwing that out there. I don't I have to the budget.

We could maybe ask for that as we're going maybe after six months and say, you know, we still have $10,000. How about we shift it and go in person? So, we we can do that. I'm sure something's going to come up.

So, um and then the other um so that's the $15,000. the 5,000 for publishing is because I want to do more community events and and you all know now that I'm just kind of using your Facebooks and whatever is free, but I'd like to do some more community development um that we actually advertise for. That's the 5,000. And then the $1,000 was just subscriptions and dues. Um having a pocket of money to maybe um find memberships that reinforce economic development. Originally, I was thinking that I really would like to have the new building codes. Um but CB and the planning department offered to allow me a membership and to send me their PDFs, but I'd still like to keep that at $1,000 for other memberships. for example, the wastewater um and the water and wastewater. I I did the membership myself. So, going forward, I don't want to have to do that

um after um it it it's not high, but you know, I I don't want to do that going forward. And that's my budget if you have um What's your rental equipment? Is that the Xerox? Yeah, and that one, you know, originally when I first that 27,000 I got, they told me that my copier was 6,500, but Fran checked it out and said that it's currently at 39, so just do it at 4,000, but I originally they told me that um I have the old legal department's um copier, so I don't know if it's a little bit more expensive, but Fran checked and she said she felt comfortable at 4,000.

Okay. Well, thank you, Keegan. Okay, appreciate it.

Vehicle service shop, man. So, I have 10 full-time employees at the vehicle service center. This includes one shop foreman, four mechanics, one welding supervisor, three welders, an administrative assistant, and myself. Um, the notes of mention is going to be my overtime. Um, previously as an exempt employee, I was answering all after hours calls. Frank told me I had to get a life and that we needed to have a mechanic on call. So, yes, my overtime has increased significantly. And um all of my employees other than my supervisor and my shop foreman are under a CBA. So we do have to have that overtime where it's at. Unfortunately, we can't uh eliminate it. And we The other increase is going to be in vehicle maintenance. Um parts are just getting more and more expensive. This year we're already overextended. I will be back tonight for bake to bake for more money. Sorry, it's not me. I promise. Um, the other significant increase is going to be the 25,000 in the GPS. So, we increased our GPS from just the white fleet to all city vehicles. So, that's going to be an additional $25,000. So, we went from around 125 vehicles to almost 300 that will be under GPS monitoring.

Yes. But did that save us money long term? It will. Yes. The vehicles to because we're going to have the accountability on the employee side as far as speeding um you know, take your foot off the gas, let's save some gas kind of thing. We're going to have the accountability as far as risk management is concerned. it'll actually um depending on if we can switch our policy on our vehicle, save us some money on the insurance. So, the telematics is quite important and I'm surprised that wasn't something that was brought up in our risk management assessment because most municipalities already have it in play.

Um, sorry because it's been a lot of information. Um, can you just like say that one more time? What's in clarity? The GPS system for the right telematics. The GPS. So, most municipalities depending on their insurance programs are already required to have telematics or GPS in all of their vehicles. Telematics? I wasn't familiar with that word. Where do you have that under your 45? No, it's actually provider. Oh, it's Yeah. Oh, I think I thought it was like a GPS provider. It's a Oh, thank you. That's very Okay. I was losing my mind. I didn't know that Telmatics was GPS. Um, but I didn't know it was like the provider's name. Oh my god. I thought it was like our provider is

that's the company telemetrics, right? No. Telematics just means GPS. It's a fancy word for GPS. Not the mayor of B company is great. Okay. It's just a fancy word for GPS. Okay. Trying to be all fancy on you guys. I I thought telemetics was that I know company. Okay. with the company we go through. Okay. So, this will just help. And then what what like out of just mild curiosity, what happens? Like if I'm a city employee and you find out I'm speeding or whatever. So, so all of our department heads have

access to their departmental vehicles, which is part of our our telematic system is we separate them out. So, it's all handled at the department level. Okay. So the directors kind of handle unless we get an anonymous tip or whatever and then usually that's something that we handle. We give all that information to and I usually CC the department head and HR on it if it's something that's completely egregious then HR takes care of it and if a vehicle stolen that you can track the vehicle. Yes. Which is something that we have needed in prior years because I believe we have four vehicles that we landed up writing off. There were several never recovered. And then we had quite a few that were recovered but completely totaled that we

stolen that employees stole or that we just were. They were just stolen from the departments. Oh my gosh. Yeah, crime is real here. That's not great. Okay. Yeah, that's that's helpful. GPS and all of those are under Enterprise. No, just kidding. No. Okay. So the the GPS units, all the enterprise units have the GPS in them, but also all of our our city- owned vehicles are going to have GPS in them. Yes. So right now we're transitioning the last of them, which are the eight pin, which are going to be the larger vehicles because they have a different setup when you plug into them. Okay.

And um the water, wastewater, and electric, we were waiting for their contract to end and we're now switching all of those over to our current system. So everybody's going to be on the same system. And uh vehicle maintenance like um director Largo was explaining is all departments. We cover all vehicles, all equipment, everything within our department for all funds. So one of the things Manda I wanted to make sure is the the vehicles that we do have the maintenance contracts with through enterprise. I thought um they're not a So you've went from 651 to 600. Is that the reason why

the drops on the maintenance the maintenance vehicles purchase property maintenance vehicles? You said it was higher so I'm not sure. That's new math. Yeah, that's definitely there's some new math I've seen. Yeah. Yeah. So is that I mean you're you went from 651 to 600, but I know you have you explained to us subscriptions for Well, no, this is your fiscal 25 actual. No, no, I mean the the white fleet is coming out of 375. The leases are but not the maintenance. Those are coming out of your 603. So in theory,

so it's going to actually have to increase quite a bit then. Well, maybe I was, but does Enterprise provide maintenance with their I thought you said maint the white fleet, we pay for those bills. That comes through Enterprise, but I was under the impression that it was coming out of 375 when we had those charges and she just said it's not going to. You thought that's why we're here. You thought the main for the fleet was coming out of 375, right? But she's saying it's not. So, well, that's Yeah. So then I'm going to actually have to increase it significantly because those I sent you those invoices. I could be lying, but I sent you the invoices. But they haven't hit me. The conversation was that

Oh, yeah. I'm Wait, that's why I'm That's why I told them I'm coming back to beg for money to see. Okay. You Yeah, you're going to need to rework that and then give me the number, but I need it tomorrow. But I need to know if those maintenance invoices are coming out of 375 or if they're going to be coming out of my operating because none of those invoices has hit my operating this fiscal year. They're on the enterprise J. They're not specific. They're not built separately. They're part of that J every month. Right. So, it's 375. I don't. So, you got 670,000 um from 375 1054-414. That was um I'm sorry.

So, that projected cost is only going to be for the actual maintenance contract. It's not for the actual maintenance of the vehicle. Okay. So, just have a maintenance contract. Wouldn't that cover the maintenance? No. I think of like $6 and change per month per vehicle for the system and everything that goes with it, but the actual repairs are charged a cost. So, uh when we have council in an hour, let us know if you uh pulling that out of 375 or you got this line item. Okay. So, the actual bills like from Jiffy Lube when you go get your oil changed up at Jify Lube. Yeah,

I believe because the only cost I gave you out of 375 is just the maintenance contract. It's not the actual bills that are coming in. And I'm not sure where they're coming out of. You would think the maintenance contract would cover all maintenance though. Very confusing. I think it's actually it's actually a system contract for access to the software. It's not really Which are you talking about? 375 the 67 and I'm sorry man I just we're just catch up. Um you know you got $670,000 under 3751025411-44712 that's for the lease of the vehicles plus the maintenance contract to have maintenance or access to the maintenance software

375. So it is in 375. So all the actual maintenancees are not maintenance being charged at 375. We probably should have switched that but so is the amount then then the amount you have from going from 651 to 600 with this 670 is it going to cover is that do you have enough money cuz if I add the 670 plus the 600 that puts you at 12 1.2 million or is that the same amount? Is it supposed to be 670? That's that's the 375 account I think you're looking at there. You're looking at the 375 in this account, right? So 375 doesn't roll over into the 603 like the other accounts do. So from capital. So do you have enough money with 600,000? That's the that's the question with the with the maintenance.

Well, you're not using the you're not putting maintenance in the 603 for the white fleet. So right, you should have enough in theory because the other will go to the That's where I was coming from when I did my budget because I thought it was coming. Can you explain that to us? Yes. Yeah. So that we just want to make sure. Yeah. So, so the 600 600 got to find you guys. I Yeah, don't come don't come back. I made a mistake. Amendment to her budget item tonight on council by the note of this for this time next year and be like we told you. No, I'm just kidding. No, we're not we're not told you so. We just want to make sure like we what we have in this 670. I have to say this year it's not my fault. We're blaming fire. I'm just I'm putting it out there.

Oh, good. That's always blame fire department. Okay. They got a new truck out of her fund. I think they're okay. Okay. We can blame. Yeah. Yeah. And a new engine for the other expensive. Yeah. Yeah. And and that's something else is she's had a few really unusual items hit this year that we're hoping don't repeat themselves. So So I think we've got a really good solid start for for the funding. All right. Okay. Any other questions? Any big changes? No. All right. Well, thank you. Thanks. Thanks. All right. So, that gets us down to the last of it. I've got notes on everything we we noted today that needs change,

but what I need from you guys is how do you want to proceed?

So, based on everything I've got so far, we're finally at a point where we can afford everything that's in here, including the changes we've got written down for today. And typically at this point then I would bring it back at the next meeting with just a real general rollup. I give you a quick PowerPoint highlighting the basic ins and outs of the bigger funds and we go from there. Um I I have a a question regarding that. I mean I I agree that I mean you told us but it'd be great to have kind of a one pager of like what we changed, right? So, like I wrote it down, but like the two positions from fire, the 15 to 10 from police, the unpaid undefunded six positions from PD, um the training, the you all this stuff, some of the overtime. Maybe could you just see that in like a one page, but also just for my clarification. So, I understand because we have to do the reimbursement, we have to have some money and like you said, as we've already seen just right now, like we're we're going to have some departments that come back to us throughout the I mean we have we sometimes have a lot of those that say oh there's change we need money money money. So we have to keep some money in the general fund for those things. So I I understand that. So after you cut all these things that you told us about essentially in the remaining or expenses that isn't tied up already into another into like another like we've already committed the money is what 800,000

825,000 as of this morning. Okay. So and then that would be that's uncommitted. Now tonight's her her budget adjustment though and all the increases on 603 when we get to period 12 that is going to affect general fun. So it'll almost drop to like 700,000 or so probably and then and then that's all it's less than a million that we have unclassified because we have more than that but it's already it's already it's been spoken for essentially. So that 700 800,000 will be all we have left in fiscal year 2027 for emergencies things that come up for any department basically. So that's not that's not a lot actually. So, I see what you're saying. That's not a lot.

And and it's not a hard number because if our revenues come in better for this year than anticipated, that'll give us a little bit of cushion there. We've got the policy where we do sweep the the unspent budget money over and um that's the only way we were ever able to finally start funding equipment and building maintenance and needs there. So, so that was a necessary process we put in place. Um the other thing will be it's it's dependent upon all the grants and when the reimbursements do come in as it is right now even if those reimbursements do come in until I close the next quarter I can't adjust that. So we have to go with the the 6.4 million loan that there is now. There is the potential that it could be higher at the next quarter and then we'd have to make a very drastic emergency meeting and a budget cut.

Yeah. I mean there is that potential. Well, Patty, you offered this the the Excel spreadsheet. So, so I can I can export this into an Excel spreadsheet and then that way it could have the whole thing in Excel and then I you sort search do do I would like I would like that.

Now, there are two ways to do that spreadsheet and I'll show you so you can give me some guidance on this because I could do reports all day but if you don't like them or want them, they're not going to do us a lot of good. Um, so right now the basic one I I've I can export is this and it shows it'll show the all the basics, but it'll show you your 25 numbers of the 27 in progress. I can have it include all the sublines and then it gets really ugly. But if you want that level of detail, we could do that. The uglier the better. I mean, because I, you know, it's a spreadsheet. I mean, yeah, you could sort Sunday. Yeah. Put it all in there.

Okay. once we learn and then for the the presentation. So, you want a recap of of the changes and I can just do a I can just type them in a spreadsheet really really quick. What I don't know is is are you guys want to analyze those and make changes in two weeks because in two weeks we need an approved budget. Um well, could we uh or something in between? So, when is two weeks? Is that in May? Is that the what is that? May 13th 12th 12th um

if you could just I mean I I don't anticipate I you know some of us might find errors you know things like that I mean or things that aren't making sense that's only if you know as long as we don't find and I think we can fix those before the meeting okay you know I mean that's yeah I think we can be sent but everybody has to have their comments in by May 7th yeah because I would need time to do your updates and and then I wouldn't do new books, but I would give you a new recap when we by May 12th, by the May 12th meeting, you need to have it finalized. Is that what you're saying?

Yeah. So, if by May 7th, you give me any feedback, any things you want changed, any proposed changes, I can get them integrated. Um, and then we'll have it on the May May 12th agenda for and that's the night we want it approved. Either can't think in time at the same time. That's the night that we need the final approval because from that approval then I have about 20 schedules that are dependent on these final numbers to prepare for DFA before they'll accept submission of the budget. And that's in June. It's June one. It's due by June. Yes. funds and gas. So, we get we done it get it done in May, May 13,

and then we come back again in June and they require us to present it again and the only thing that they want changed that they know will change, they say it shouldn't change anything, is just our final cash when we close out June. Then I update those numbers as part of all the other reporting I do and then we resubmit the whole budget again and they double check that our cash numbers are going to work. It's a crazy process. On a kind of somewhat separate note, do we have cash reserve? Yes. And then was it is it three months or is it 90 days or what is it? So it varies depending on fund but for general fund it's 20% of expenditures of your budgeted expenditures. We've been able to maintain that.

I've got that in the calculation. Okay, that's good. I mean I mean cash reserve is important is important because you just never know what's going to happen. So and those are required by statute, right? State statute. State statute requires 1112th. So, so require one month on hand which is what 8% 8.7 something% and it's it's I would never recommend we try to even venture that low because that leaves you no wiggle room and and um we went with the 20% some years back because we just that was by ordinance for our charter, right? Um no, that's actually in policy. It's in council approved policies.

But I mean I think that's good. But I mean standard practice for most businesses is three months cash on hand. So I mean because of what you're saying emergencies and things I mean if a major emergency happens we only have one month cash on hand that's not going to get us very far. So I I I understand the conservative I think it's hard because we want to spend money but I do get it because I mean if an emergency happens we're going to be so and three months would be 25%. Yeah. So we're a little under that. Okay. And then the other there's a few other funds that we require reserve on. Um the the big one is utilities because but those are enterprise funds that aren't enterprise. They're all maintained separately as far as cash.

I'm getting the PRC and everybody else with those. Well, I get Are you clear then on the direction? We'll just get the we'll get the whole Excel spreadsheets and um if we uh I guess we can have a motion to adjourn. Al, is that I'd like to make a comment, Mr. Mr. Mayor, go. I'm sorry about that, Sierra.

Sorry, just before we wrap up because it it's sounding like there may not be another time to bring this up and I know that it's been brought to other counselors attention and your attention as well that um the public has been very concerned about the purchase of the flock safe city system and the surveillance of the um private data being shared with national databases, a private national database. And I'm wondering if there's any way we can address that within this time frame before we approve this budget with the police department about possibly exploring other options that um do not have this practice of keeping a national database of of citizens movements. um this has been a civil liberties issue nationally with particularly with this company and so that's been a big red flag for me in worrying about how to protect private data and um not compromise that in the name of public safety. I understand the desire to move to high-tech solutions and I understand the desire to support our police force, but I think now is the time that we have to really make a decision about whether we're going to utilize this company for which other cities and counties or other municipalities have been the subject of lawsuits based on these civil liberties concerns.

I don't believe we've utilized our procurement process yet. So, a company is not Yeah. defined yet. So, yeah. Sierra. So, one of I think the biggest problem is what you're what you're talking about is the license plates. Um, that that's the it was exactly what we discussed in the capital hearings for the Yes. license plate scanners and also for the gunshot um responders responding system that the I know that the company hasn't been identified through procurement but that was what the materials presented to us in the capital hearings named was this safe city system through flock.

Yeah. So I I think the biggest thing is you know our next step is to move to RFP or selection of a company um that that provides these services and you know of course we can we can check and see what they do share um I mean every time you click on Google you know you give every I found out Google is uh accessing our my uh contacts on my phone the other day didn't think it was but it w it is um and so is Facebook but yeah I think I think the controls is going to be part of the selection of of the uh of the company itself. But go ahead, Frank.

I I'd like to mention an important thing about the the data and the sharing. Um I I think one of the reason Chief Pablo is is bringing this to us is there's already license plate readers at the the port of entry as you come into New Mexico. So unfortunately our notices from from the state take 30 minutes to an hour and a half to notify us. So you have a silver alert, a turquoise alert, u murdered missing indigenous woman, uh bolo on uh a stolen vehicle. Um and and they go through there. By the time we're getting notified, they're they're in Puit Grants Farmington. Um that there's no way our law enforcement can do anything. At the same time, if we have a child abducted here, um we we want to share that license plate information. Um, we we want to know that this is the most important thing is is that data sharing is is saying, "Hey, the silver corolla with California license plates, this number, this number, this number, that's what we're looking for." And that's going to hit the reduh alarm. Um, without that sharing, we don't know California has a a abducted child in a silver Corolla coming through Gallup. it it's there's nothing to flag it. So, um it's very important that it's it's targeting and and tagging those. Um we've had a couple coming through Gallup um where um some elders who were suffering from dementia and stuff like that. Last seen this location and when they come through we we pick up the reader and our our law enforcement are able to find them and and get them returned safely to their homes. Um, without that sharing component, we're on an island. Um, this is a big tool for the murdered and missing indigenous women. The the silver

alerts again, the turquoise alerts, the stolen vehicles, the that the sharing component with others that have the same system. I It's extremely important and and accessing those state database. I'd hope that they would be protected. You know, I you know, I I we've we there's been a bunch of data breaches all over the place. I mean, we've the whole licensing regulation has lost data. The UNM Gallup has lost data. I you know, I mean, the data breaches alone that are happening, you know, if this stuff is stored in in the license, the licensing uh I think licensed taxation revenue, is that right? Is that where you know they are they the breaches that happen um are going to get a lot more than just your license plates

and and I think within our contract within our contract and and we really lean on Erica for this is before we approve any contract um we're we're looking at those those type of things how they're using the data and we don't have to enter an agreement with any company if we disagree how they're using in the data if they're selling our data if if they're doing anything like that. So, so we can rely on Erica to protect us. Um, Flock was an example. Um, I think it's a brand

but but again, even if they select that, we can negotiate with how how are you going to use our data? If you're sharing it to other law enforcement agencies for the identification of these type of situations, that's what it's intended for. If you're selling it on the open market to say who's traveling through New Mexico west to east for marketing purposes. No.

And if it's those type of things or this are we tracking how many times a person goes from Arizona to New Mexico or leaves town going to the north. We're not we're not trying to track individual people. Um I I think that's a misconception. I've seen the Facebook posts where we're trying to track the undesirabs and see where they're going and what their movement is. That's not the intent of this and and I'll let Erica speak more on on what she can do legal wise. Well, it's a it's an involving area of the law right now at the moment. So, just for you all to know, we do have the New Mexico passed the Driver Privacy and Safety Act earlier this year that actually places restrictions. It's the first of its kind to regulate um the sharing of information of the license plate readers. It's tied to immigration status, seeking health care, um outofstate requests. It creates a specific statutory exemption to for the license plate readers. Um right now before the US Supreme Court is um a fourth amendment question about geot tracking and geospatial data in your um cell phone. There have been previous case law that requires a warrant to get some of that data. Um, again, you know, the law is slow to evolve with these technologies. Um, we also have, um, what was the other thing I wanted to mention? Um, and it's unclear to us right now in the the municipal legal community what the reasonable expectation of it in terms of privacy and some of this surveillance. Again, that's still an involving area of the law. I think the ACL, I mean, you can go to these different resources, see what it is, but it's very much an active area of the law. The driver p privacy act goes into effect July 1st. So that would probably fall into when we would be looking at contract negotiations through procurement. I mean maybe even before that. Um again with some of the web safety and data protections. Hosting is obviously a concern in terms of where

that data is hosted, how that data is protected. That's stuff that we've talked about with it in terms of what capacity is. So there's certainly a lot of questions and a lot of issues to be flushed out and resolved. um and a lot of moving targets in this area of the law in terms of what information is collected with these tools. Thank you, Erica. And from what there are good questions, you know,

from what I understand, the concerns are because there of things that have already happened with this particular company and how the data has been used before. So it's not a hypothetical situations it but yes we absolutely need to be very vigilant moving forward with this. Um if we approve that request then we have to be very careful about how we procure the contract and what's in that contract.

I will also say that the presentation that was put before council it's my understanding and I chief's not here but she should be here later. Oh, is that that what was presented was the largest suite of um tools and the largest things that they could offer. So certainly within that like with all technology there's different packages. So I think it was presented from a budgetary standpoint to say if we invest in all this this is the maximum investment this is what would be committed over time. Um but I know like with Albuquerque they're only using certain components in terms of the drones and the shot detectors. like different municipalities have used these in different ways. So certainly we can learn from others mistakes and what people have learned and again as this continues to evolve um do what we can to protect the city and its citizens.

Data is data you know that's a thing. So all right thank you Erica appreciate it. Thank you Sierra. Is that um we'll we'll uh adjourn now and then um go come back to our meeting at 5 o'clock. I mean six o'clock. Mr. Mark I'll be there. Did you have anything else, Mark? Mark, this is Francis. Oh, Francis. Francis. Oh, Francis.

I just I just kind of want to let Miss Sierra know that that is the beauty of the procurement system and something like that would be handled through an RFP. And so, we would very closely put a set of um a scope of work together that addresses all those issues and concerns. and that if we have any of these providers that have had issues in the past or anything like that, they will be ranked accordingly. So, at any time if anybody um whether it's the public or council or anybody would like to see the scope of services that we're putting together um while we're in the process or before it hits um the streets, we do post them and it's available for anybody and everybody to see those solicitations. Um we do put drafts together so anybody interested in that can always ask for that and we can share that and any concerns can be brought up before and we can incorporate that into the scope of services. So to ease your your um concerns we can um say we want you know a system that provides I don't know a pink pony to go along with it and that's what we will expect. So

thank you Francis. You're welcome. All right. Thank you everybody. Um with that if Yeah. Hi. Motion to adjurnn. Motion to adjourn. Second. Councelor Molina. Yes. Councelor P. Yes. Piano. Councelor Garcia. Yes. Councelor Yazy. Yes. Mayor Depali. Yes. Right. See everybody at um six o'clock.