City Council - Regular Meeting

the liability, one, conserve water, and two, just better up to the date minute. We we can see when stuff's happening and collect for water we're selling because a lot of stuff doesn't get put in. So, yeah, it's it's a it's much needed. And to only have to do 8 800 out of the 7,500 meters, right? That's pretty good. That's that's a little more than 10%. So,

okay. All right. The next one is our well meter replacement. We have 14 uh uh sites with uh anywhere from uh they're average about 4 in meters. So this will help our accountability to the office of state engineer as well as our uh engineering department to keep uh accurate records of our water usage and distribution as well as our uh uh water rate study and so on and so forth. It's just better accounting of our water usages. That one is we're asking for 100,000. Is that correct, Alicia?

Yes. Okay. Yeah, that's what we figured. How many meters are you going to do with 100,000? I believe we had figured for 14, but let me pull up my notes. Yeah, I think we're averaging about 20,000 per meter. Oh, yeah. That's that's five meters. Yeah, that's my point. So, so I think we were going to ask about a increase it up to well or let's do five this year and five next year. We can we can break it down like that. I know when we had the estimate in 2024 was like 250,000 for all of them. Yeah, I'm sure that's changed. Yes, which is fine though. If we do if we do if we get five of them done,

I think uh Alicia has the number we gave her. Isn't it?

This was based upon a an internet uh search of typical 4 inch meters. Yeah, we we replaced 20 of those. So when Jan called to get an estimate, so the meters were $5,000 each. Um 16 meters were being replaced. So it came out to about 80,000, but we bumped it up to a hundred. What are those? The sonic meters or Yes, ultrasonic meters. Nope.

Yeah, good. Something went down in price.

Okay. The next uh item is the Second Street downtown waterline replacement all phases for construction design and construction. So this starts from the BNSF railroad up to here. It's broken up into several pieces. Third Street to Park being one piece. We have uh uh multiple breaks on this line. It's kind of problematic. So we would like to uh uh construct or replace all at once, you know, in one package.

Yeah. Thank you, Jan. Um, and Keegan is aware of this, we have one $1.3 million stag grant, EPA grant um that we want to make sure that uh and this is this is the second street. So that that was the intent of the stag grant. We did all the all the clearances. So um however that works, Patty and Jackie. So if we do we already have the grant, did we ever find out yesterday the grants in place? No, we don't know if we have it yet. We don't. Okay. So, is that what this 37 uh percent is for the city?

No, that's a different project.

So, so why is that one line split? I think that yeah, I think that I think that the con the the total construction was 2 million before and now you've reduced it to the 1.3 million to 7,000. So, we need to make sure we have that component in there. So I what we did is on this one um after our meeting um I accounted for that 1.3 million just in construction costs alone not throughout the whole project as a total but the 1.3. So that's the reason for the 37% and then you'll see the difference in the believe it's 391 that that'll get that portion will get um budgeted when grant acceptance is is accepted at council.

Yes. Okay. So, the next one is our water system improvements. We're asking for a million dollars because of our valve uh maintenance program will most definitely bring up a lot of broken valves that need to be replaced and and along with other uh uh remedies that we uncover. So, we're asking for a million dollars that was kind of um uh mentioned in a meeting.

So, Jana, I think that what we did is we increased it from 250 last time to a million, right? But we did that because of the meters, which now you have separate line items for um No. Well, I thought that also was we were talking about um the valves and hydrants and seems like there was one more thing. That's a lot of valves and hydrants. Yeah.

I wonder if we should, you know, before we always use $250,000. I don't want to be unreasonable, but you know, I don't to put a million dollars worth of equip uh uh you need an army, you know, right, to do that. I don't know if we have the personnel. We could probably do 250,000. That's what we've done in the past, right, Jackie? We've done 250. Yeah. Do we do it? Do we put it all in? Yeah. But how much of it we spent? As of about two weeks ago, none of Yeah. We already Okay. Are you getting what? You see what I'm getting at? Um maybe we need to leave me, Jan. I'm not talking about you, but just in general.

We're going to use some of that to uh try to get our wells replaced. So, that 750 was a distribution system improvements. It wasn't for production. It It was meant more for like minor emergencies and repairs. If you're going to do like a well replacement, that that's a project that needs to be specifically funded and and approved by council. We don't get to we the process isn't supposed to be that we put a whole bunch of money aside and then do whatever we decide later it unless they're emergencies. So if if you've got plans for things, we need to distinctly identify those and fund those for each project. Right. Okay. Um go ahead. What are you thinking?

Well, if we can bring that down, that's fine. If we already have 750,000 and we haven't spent anything plus 250 from a prior year million dollars. Okay. So, um 50 please. Yeah. Right. This is so it believe me I'm the last one to cut any money from the water department. You know, it's like the police department. Um but in reality, if we already have a million um that would that Jan could spend today, right, there's no reason to even put a money in this budget unless I'm missing something, right?

Hey, Carrie. Yes, it does. Yes, it does. Yeah. So, so they have 250 from two years ago and 750 from last year. So, we have a million dollars already put away. Yeah. So, let's Yeah, let's spend that. And um you buy a lot of 8 inch valves with a million dollars, J. I know. And some hydrants, too. Hydrants. Uh well, I don't know. A dollar or what do you do? We don't want it to come off. Let's do the 250 next year. I Yeah. I don't want I don't want it to come off and something happens, we forget about it, you know, because it's very important. Right. Right. And we built up a kitty of almost a million dollars. So, whatever you guys think. I just don't want to drop the line item.

Yeah. If we ship it to next year, it stays in here and then it'll be part of the the population data to work with.

Now take the million out and then show the years going out at 250.

No change to the original. Yeah. The next one is the New Mexico uh coal and New Mexico alley project. That's a that's the one we are is a shared project between water wastewater and streets. Our portion is $58,000 for design. Next one is the Aztec cold replacement from or phase one first to woodrow for design only

for these that you're showing just design. Do you plan to construct in the following year? Correct. Okay. Thank you. So the uh next one is New Mexico 118 waterline bread springs wash crossing. We have a PO in place for design for that or a Yeah. Uh PO request has been submitted for that. So do we just remove that? Yeah, because you don't need to budget against something that's already funded. You have a you already have a project set up for this? Yes. Okay. So, take that 42,000 completely out. Thank you.

Okay. The next one is the Lewis. Next one is the Lewis Well soft start and MCC replacement for uh it's been uh design. Oh, it's ready for construction. asking $271,994 for that. That's to replace the self start equipment uh for a well on the north side of Gallup that uh feeds off of our Yati well field. The next one is the Elson Crossing. Ilson uh crossing reconfiguration and valve replacement. We have uh a budget uh of 128,000 and $4. Is that Yeah. Okay. What's

Yes. Okay. So, we can uh fully fund that uh design portion, planning, designing. If if you've already got it funded, you need that what you're asking? No. No. So, we can remove this. Okay. Got it.

Yeah. And that's it for that portion. Thank you. Next up is electric. Thank you, Jim. Could you um he's he's back there the um Oh, there he is. historical column that we Frank was talking about a grant column, but that's what has been funded annually. I know you showed me, but I forgot in the historical under for projects.

Yeah, I can I can show you. Is this thing on? Oh, okay. I'm just going to go ahead and let me walk to the front. Apologize it came a little late today. Um, so I'm trying to understand this here. So is this page we have the green colored capital and then we have a purple list. Is this an amendment or

No, Chuck. So the the green color is just a breakdown by the funding source and that's kind of the list that we're going off of right now. The purple is based on the department. I got it. Okay. No, they're talking about the titles. Items four. Page four. Rest of the story. Okay, I'm ready. Okay. What was the question?

Just just start with your first line item, Chuck, please. Full health check and attachment audit.

And that's page four. Maybe I have the wrong booklet. Here you go. Okay, got it. So, this is for the capital pole health check and attachment audit. So, this is the construction. This was this was an existing um project and so we're asking for an additional amount of $219,442. And so what this is going to be is we're going to do two things with this. This is going to be an audit for communication attachments on the city. So right now we have a new uh contract with Osmos. And so Osmos is basically handling this as a turnkey. But right now we have a bunch of communication attachments on our polls and we need to do an accurate count. So that's what that's going to be um part of this. And the other one is actually going to be a pole health check. So once every 5 to seven years we basically run through and check all 8,000 of our utility poles to make sure we know which ones we have to target to do a replacement for. Looks like we have going down here the rehobith reroute line extension. It's broken out into construction materials with a little bit of contingency. Um, this project is essentially similar to the carbon coal line extension that we're doing up there on the north only we're doing it for Rehobath. We're basically going to run a new three-phase line that's going to closely follow I40 so that we can cut out all of the poles that kind of run through the center of Rahobit. they need to be replaced anyway. So, it's a good opportunity to just make a stronger line with a higher capacity of a 336 MCM um conductor. So, it'll have more they'll have more room

to move more amperage along and become a more streamline like a trunk line. Um it's a backbone for our system. So, this is upgrading it. All right. What's going to happen? The old substation out at McGaffy Turnoff. What's that? The old substation out at the McGaffy turnoff. that the Fort Windgate substation and that was retired about five years ago. The city still owns it. City still owns it. Yes. We could sell it. He's robbing parts. Not yet. Oh, okay. Robin parks

kind of. We originally were going to for the carbon coal substation up on the north. We were going to actually move that one at a much uh cheaper cost. That's why if you look down here, well, when I get to that for the carbon coal substation, we originally kind of budgeted for about five million for that station because we already had the primary transformer, we had the station house, we were literally just going to relocate that for Wgate sub over there. But now that the new development is coming in, we have a lot more power users that we have the IHS proposed hospital that's going to be located. So that's going to be increased dramatically because the whole design is actually changed. But we don't we the the So the easterly feed will come out of Red Rock Park. Got it. Correct. Yes.

Um and then yeah, just as I said down here, the new carbon coal substation, the material we've actually put in 10,391,322. There is already existing about a million in there right now for the purchase of land and for the design of the substation. So, this is going to be actually the purchase of materials would be the next large component of this. So, we'd have to, like I just stated, instead of moving the old transformer, which is way too small now, we're going to have to buy a brand new one. And so, with everything moving up in price, you know, just the transformer alone is probably looking at about $2 million. vector in everything else for concrete, civil, everything else is going to be close to that based off of the real numbers that we have working here for the new substation.

Okay, thanks Chuck. Any questions? Sierra. All right, thank you. Up next is airport. And even just so you know, even though these say they're going to be in fund 308, which is our special revenue funds, their source of income is from general transfer in. So all of these it Patty, I'm sorry.

308 is a capital fund that we use um specifically for the airport. Sometimes they have revenue from other sources of grants that we can put in here and we do have some large ones in there. This particular group of them I believe this plan match on them only the real sources. Hey Christie. So what we have here uh the apron our match is 40,000 airport is asking for and that's for the um rehabilitation reconstructing the apron at the airport. is phase one of three design. There's a third party match of 360,000 for a total of 400,000 for that project. Next, we have the airport drainage design phase. City match is 30,000. Third party is 270,000 200 that which is 90% match for a total of 300,000. The next project is the preservation of the taxi way. It's a coat seal crack seal and coat uh city match is 40,000 10% and third party is 90% of

270,000. The total for that is 400,000. The next thing is snow removal equipment hanger phase two construction phase. That is unknown on that part and where if we're going to receive funding from the state. If if so then the total project will be $1.8 million. And that's also just stemming from the trade port. uh trade port paid for the design phase of snow removal equipment hanger and also for the foreign trade zone hanger. And it's going to be the same thing for the foreign trade zone phase 2 hanger construction. That's also 1.8 million and the city match is 180,000. I just wanted to make a correction on those uh S sur and FTZ account. Instead of 48.99, it should actually be 48.45. And another correction on the FTZ, that should be a combination of 180,000, not broken down as 162,000 and 18,000. And I'm not sure where that error came up, but it's it's actually 180,000. No second line item account. It's the same thing for the third party match. The 48.99 should be 48.45 for the snow removal and the FTZ on the match. That should be a total of 1 1,620,000 not broken down to 1.458 and 162,000. That's those are correct incorrect numbers. It should be 1.62.

Any questions from anybody? Okay. Thank you, Christie. You're welcome. And you're up. Vehicle service center. Should move this podium to city council. I can see over. We can do like the governor and bring like a governor and bring the little stool that every city council. I can't see over. This one's nice. Get you a state cup. follow you around. Yeah. Yeah. I'm serious. They have a steak cup. Follow around with the stool. I need to add an FTE to follow me my entire life with a stool.

We can afford the stool. FTE bring Josh's poor.

Okay. Good afternoon, counselors, mayor. Um, so 375 is our vehicle replacement fund. The first item is a 670,000 that is for continuing year two of our already leased vehicles. The permitting department, three units is $34,000 annually. We are already transferring one unit for the other full-time position from the planning department. So that's why there's only three for those four full-time positions. Um the total cost over the lease of those would be 204,000 over the next or total after the lease for 5 years. The next is going to be the five police vehicles that is 181,55 for the first year. Of course these costs a reminder in that first year we're paying for the upfitting cost. So it's always a little bit more expensive in that first year. Total per vehicle for the police department is 128,31 for each vehicle over the five years. The parks department gator is going to be an outright purchase. Can't lease those and that'll be $18,000 onetime cost. The parks department trail dozer is again a full purchase at 105,000 onetime cost. The parks department single bucket truck. We had discussed this in the last um session. That is the bucket truck that we are purchasing fair market value from the electric department for use of the parks department. $25,000 onetime cost.

the parks department truck 442 um leash just FYI that's 4712 uh the 442 yeah that lease amount is 32,500 for the first year with a total cost of 12410860 for the five years questions Mayor, I have a question. I'm online. Yes, ma'am.

Um, I was wondering, Amanda, after these vehicles, how much more is left in the vehicle replacement fund? Because we talked about at one point that we were going to be over what was even in the fund having fund or no after all these Patty's checking double check in because I is there was a duplication in in the funding we we had an amount in operation that we're able to remove when we get to that piece it'll leave six so there'll be $600,000 counselor piano. 100 would be available to spend according to the cash policies.

100 would be available to spend according to the cash policies. The 500 has to remain in the fund. Yeah. For cash on hand. Okay. All right. Thank you. Yes, ma'am.

I have a question too then. Um and and Chief Pablo, I'll probably need your help. Again, as we were talking about, we have 12 15 patrol officer openings. Correct. Um 16 open. And as I said, if we we budget the eight and then can come back to council if we fill more than eight. Are these vehicles also counting equipping those 16 also? Ma'am,

it is not. We actually um this is our replacement that we've been working on. So we we have been working with Amanda on the replacement. So these are units that are needed right now. So these are the units on patrol and then the backup. Yes. To those shifts. Yeah. We have actually three um units that are loners. Yeah. In case we wreck one. Yes. We get hit by a DWI driver. So thank thank you chief. I think that answers quite quite well. So, so if we do feel way above and beyond, we might be having to come back and ask for where to to lease more. Yes.

Just keep that in your back of your brain. So, when we fill these, not if, when we fill these, we'll be coming to you for more money. you know, if um just to follow up on your tickets and fines and stuff, does that money go right to the general fund, tickets, fines, that kind of stuff the police, right? Is that where does that money go? I don't they don't get any of it. Okay. Does it all go to the state

if even for local? I I know the sheriffs have complained that every ticket they write go to the state and then the governor the previous governors had pulled that money. It used to be distributed to the local law enforcements for use and then there was a tiff between associations and the governor's office on them standing up on some of the initiatives that they were politically wanting at the time. And when that happened, it was like money comes back to me, no more to you. So, I honestly think it all goes back to the state and we never see it. Maybe we can get the judge to rule on that one.

Yeah, I think the traffic um cameras is different and that's part of why we were structuring that was because it was a new way of getting those fines to go back to the courts. The court is as independent and self- sustaining as it can be. So, I don't know the answer to the the other fines. So, 15 years ago when I got my seatelt ticket and I had to pay $50, that money went to the state. Oh, brother. Okay. To to pay for the state cop to follow the governor around with the stool. Yeah. If we get that money back to the city, we could pay for an officer to follow Amanda with the stool. Yay.

Well, that there's no incentive for the city. Yeah, there are money. That's a new one. I never knew. I always thought that the city collected the money. We do get some stuff through corrections, but that's a court.

Any other questions? That's all. Thank you, Amanda. Okay, continuing. What are we doing? A two o'clock break or what was the next one? Okay. Uh, facilities management is up next. Hey Patty, over here when you had said or in the beginning about like the needing to cut about 2.7 million that's kind is that out of this the total 70? That's just the general fund piece and the 308 pieces. 308 is included in that

and it it it's a combination between uh personnel operations and capital that we need to cut and we haven't made hardly any progress on it under capital. Yeah.

Good afternoon council and mayor. Good morning sunshine. Hey sunshine. I'm asking for uh money for uh all my projects. And uh the first one is the citywide of of asking for $50,000. I'm not good at this, people. 500,000.

I'm sorry. I'm not good at this. Uh 500,000. Okay. And then um the Rex Museum improvement uh 360,000 for that one. Um and then the the city hall improvement capital $1 million. Hopefully we can get the city hall taken care of and looking nice. Uh the next one is uh vehicle parts, I mean capital to the pro shop. Uh they want uh carpet and different things in there. Um that's uh 50,000. And then the design of the new city hall, which is 172,000. Uh and then the electrical receptal is 15,000. And the aquatic rough. Um, we're asking for 120,000 for 120 million.

1.5.2. There you go. Well, let's just ask for the whole thing. Okay. Got two lines that are 1.5 million. Yeah. Yeah. Okay. And then another piece of the like the cultural center. Yeah. The cover of 75,000 750,000 75,000 Lawrence 7500 Okay, Lawrence, thank you so much. Um, so starting from the bottom up, the cultural center electrical relocation, and that's what the guy's working on right now. Yes, sir. And this is extra money to finish a project. This is this is the building piece that the building you're responsible for. I cornered Chuck on this one already.

Did you? Okay. Yeah. This uh check the this was our piece. The 15,000 was the design for the issues around relocating that transformer to the service line to come up and over the building and then get ready for Chuck's Chuck's transformer. The 7,500 is it? Yeah. Okay. So, that was for the actual construction to do the line. So those two pieces together are related to the new transformer that's going to have to go on the west side of the building to be to be done. Okay. Okay.

That one is not a building improvement. So that's a long account line. It's just repair and maintenance. What? I don't know. Are we doing it ourselves? That's a capital that the city's doing. It's a new installation. Yeah. I don't It's not a repair, but they've got

I can jump in real quick. Um so let me let me comb through this a little bit. So, what you're seeing right now that the everybody's working on over there to the west of the cultural center, that is for the EV charger that we're planning to work with Matt Robinson and tourism. What um Lawrence is asking for in the maintenance for the $15,000. That is for the design and the construction to reroute the service entrance into the train station or the cultural building. We're pouring the pad and preparing for it. And then we will move that transformer outside and then everything on the secondary 12240 side of that transformer will be run redone and handled by Lawrence for that 15,000. Thank you, John.

Plus the 7.5,000 for the actual construction of that. Correct. We did. Yeah. What we did is we estimated 15,000 for the design or provided Lawrence with that estimate cost and then the $7,500 to be added in. Right. addition to that to try and do the construction as well. Hopefully in the 12-month period and that's going to be a contractor most likely. Yes. Yes. Okay. Well, that last line needs to be 4530, not 40. Thank you. This is the EV. I got to remember it's the EV charger. Correct.

Start making EVs. Um, next, the product roof center. Hate to kick the old horse, but um 1.2 million is for the new construction and the 300,000 was the other that was our insurance settlement. Okay. Where where is the insurance settlement amount and how or what are we doing with this? that yeah that that's basically at this point is um 225,000 and yeah we didn't include it because it feels I know this is going to make Frank's head explode um it it seems very iffy but

got my ear pierced yeah he's stress free wait till a few but and and that would be a revenue line you have to budget your expenditures in full regardless of the monetary source if we do get additional insurance money that actually goes into funds and it's it's there's a whole process for that. So this would be the I'm I support continuing

and what I want to make. So the thing this is this is another one of those items that we have almost $1.5 million cuz roofs are expensive. You know it's got a lot of components but there is a potential and Frank you can explain this if you want one last time and then not leave it alone that the insurance company will pay for more than the 225,000. We're we're hoping, sir. Um, again, they they they gave us the 225 for the top layer. If there's damage to the next layers that they don't contribute to us leaving the damage for a year and a half, two years, whatever, they'll pay more for that second layer. We also need to be working directly with Gallup Schools. um give them a seat at the table selecting the contractor doing it and everything with us to ensure that they're they're paying their um portion of that cost also

20%. 20 20%. So we we need to factor that into Thank you, Frank. Um, any more questions in regard to the facility management? Thank you, Lawrence. Thank you. As we get to that, I just everybody um, thanks Tasha and her group for doing all the food and stuff. And I got the text from her saying the sweets are out. Oh, the sweets are out. Okay, thank you. We got the sweets. them to us

ahead of us. So, and the sweets are out to get get some snacks as we're Are we on for 245 still? Uh, yes. I haven't heard back from the guy. Assuming we are. 25 more minutes. Who are we taking with us? Huh? Just us or u usbody? I've invited Lawrenceto. Anybody else that you feels um I invited Brandon out from construction? Well, whoever you feels. All righty. Thanks. Um

so, so these next groups are potential third party funding. I don't know if you guys want to spend the time to go through each of these possible grants, possible want to go with our loans. That's why we're here. Okay. Um, so are are you going last week? Um, um, so who's going to do these? Patty, you can do them yourself, you or Jackie or um, we would have each each department that's identified so they can explain.

So So we can do that. Um, the airport ones, look to the right, they're all 90%. So she just explained all of those the 10% of those. Yeah. And so if if you go from this the airport back to Christy's list, they all match. They should all they should all the math should. So then the next one we would look at are 100% fundings and those are capital projects. So this would be over these for us. Kegan, thank you.

Okay. Do you want to hear these? So Mariana um this is one of that the that John spoke about those whole Brock block um projects. This is one of the um one out of the five and this we have not we have applied but didn't get it and we'll be looking for other funding the RTPO um yeah RTPF funding TPF

TPF funding for this. So, we'll keep trying to apply for grants for this. And again, this is that like Elva Drive, it's the milling, it's replacing utilities, dealing with um any issues around the street lights, curb, gutter, sidewalk. Um so, we'll look for funding for that one. The downtown coal alleyway improvement, that's one, the last block right behind the uh city hall, that has been um funding. We did get um that grant the 1.6. Oh, we don't have a grant agreement yet, but um we did get an award letter, but um we did we don't have an a grant agreement yet. Uh the next one is related to engineering and construction um for the possibility of a signal light um at the turn for the new senior center. um that one where we're we're not sure if there's funding. There had been I don't know if you remember when Patty Lstrom came and talked about um some possible funding that was awarded for the senior center. I don't know if it is this. So, we have no documentation yet. And then the new regional library construction, that's something Tammy did get already. an additional um 100,000 for acquisition of land. Um a little bit different from our other one was for um architectural, but this one is for land acquisition for this. And then next page, uh Raleigh Road to Twin Butes. Um that's something that we would apply for grant funding um for. We don't have that yet. Any questions on those?

Uh the Raleigh Road to Twin Butes, that's just a speculation. Um yes. So that was about design that we talked about and that we would have to go and um so funding. So the 450 is not neither in a design or I mean in a grant or in a budget. Let's just take it off, right? Or why do we have it on there? just in that it was one of our projects that we're going to look for funding for. Yeah, it's a look for funding. Yes. Okay. That's another column prank we need to put in there. Look for funding. Um just to make sure on the uh the first one, the DT coal alley. Yes. Um

so we have that although we don't have the grant agreement yet, but we do have the uh Can

you just Can you just put as It it is, but it isn't an actual award letter. It was a letter notifying us that there was the possibility, the potential that we would be awarded the I believe it was $1.5 million, but we would have to wait and we wouldn't know until I believe it was March 14th or 15th. And so, we haven't been notified. And if we were awarded a grant agreement, then we wouldn't receive it until after the fiscal year, which is normal. I mean, that's Yeah.

And and this is one of those um they've changed the name, but this is the capital development fund program. Um so yeah, this is Could you guys just just make sure you put Aztec coal phase one surface because the DT is We It was confusing. We had several of these alleyways that got really they were named really similar. So that's why the DT downtown was to help us delineate.

Um so what do we with the 450 for Raleigh to Twin Butes? We know that do we leave it on? Well, and remember this category is third party funding. That's what this is about, right? But that one, we don't have a spec. We don't have any speculation, nothing that we're gonna get that. No. And I'm looking at all you guys. We haven't identified a source on that one yet. Let's just take it off. Just I mean, for now, we I mean, you could put a note to the application, but Okay. But yeah. Yeah. Don't miss because the other ones, you know, like we know Mariana's got 1.8 million in TPO funds. We we haven't applied for that yet.

Okay. So, these are all suspects. I would recommend not putting anything on there. Okay. Yeah, let's we can we can take those. I'll leave the alley one because we do have the letter and the Montoya uh the Margar Franco and I I looked on the capital outlay chart that came out and I didn't see anything. But this is one if you remember that Patty made a comment about. She didn't notify it as

this is a George Mos. Go ahead, Frank. This this is one we're going to have to read the wording on on the award says all all we saw was the title 3 million for for Gallup Senior Center. Um we don't know if that's 3 million to go into the senior center or you know we had asked for the intersection to serve the senior center. So we don't know if it's the 3 million for the intersection to serve the senior center or actually 3 million at the senior center until we read the language of the the award. We're gonna read it or but and um so let's zero them out but put the amount

uh in the right hand column the the amount for application but I just don't want someone to believe that we got the money. Okay. So we need to um Alicia had a comment. Do you want us to leave these projects on but move it out to a different year or do you want us to take them off and re um label these that the application has been um applied for or the grant has been applied for? I think that the the the application is underway

is more is more important for us. So we know that yeah this is cuz like the Raleigh we don't have it under application but Metmore we do um right Mmore road we we've actually trying to get an application which that's not on your list here but we you know we're using the we'll eventually get an applica money to my point is Metmore is not on here met road but I know we'll be getting trying to get money for it and we put it on that other it's another sheet yeah so so I don't know whatever you think. Leave them at where they are and just put them in the notes. Application in progress. Okay.

After that, we have one for water that's split. So, you've already had that presented today. Um,

yes. Under the 399, we've got several here that would be fully funded by projects or by project funding from outside sources. The first one is airport terminal building. if you want to give them a 10 second overview of that. Again, in regards to the airport terminal building, the 19.2 million is no longer going to be funded. Uh the state aviation is going to be talking to me at the Rudoso conference next week on from 21st to 24th and they want to talk about having the possibility of funds from directly from them at 3 million. So if we could construct a terminal building 3 million or less, that's the route that the new route that we're going to go. So it's no longer 19.2 million. And um so any any questions? Any questions regards to that?

Think you could do a barnonium or what have you called it for three?

Barn dominium. Yes, that's what I'm gearing towards. Um actually I talked to our airport consultants and um converting what we're originally going to do and go for metal paneling and um make it a lot nicer than what I'm saying is just a regular hanger. a nice wall of uh glass and such. So, I'm going to meet the consultants and the architect where our consultants have let go of Ginsler, the third party consultants on the architecture. And uh we're going to go with another architecture out of Albuquerque to see if we could um you be under 400,000 for the architect and then the rest will be for construction. So that's that's what we're gearing towards and I'll see what they say at the aviation conference with the state and the consultants.

Thank you Christie. You're welcome. Under electric Chuck has an EV charging station under third party funding. You want to tell us about that? Yes. So that third party funding is something that um Matt Robinson helped track down. And so this is a grant that we're going to be supplying the match for to purchase the equipment. And so that amount comes to $894,584.

So if if there's a match portion on this at least get the rest of that under his fund.

Okay. So I was a I'm a little confused cuz in the previous meetings I had understood it that the 894 584 was the total amount of the grant. I don't recall a mention of that this was the match for the grant. Um, I believe I the way I understood it was that you all were going to be doing the work and then that Matt had secured that grant of over 800,000. So that that's the reason why this is coded to a grant because that was the grant amount. Um, is that not correct?

Good afternoon, Mayor and Council. So, we did receive a preliminary notice that we were awarded a grant, excuse me, through New Mexico Department of Transportation for 894,000 approximately. We have to pay for the project up front and then they'll reimburse it. So, that's I think that's where we're stuck at here. Uh we were given an an award letter, but we're still waiting on the grant agreement. I just followed up with the state, you know, actually this morning asking where that is again. I lost tact in March and they just said they're waiting to send it over to us. Waiting to get that grant agreement in place. Hopefully we'll get it before the end of the fiscal year. We can get that in place, but still waiting to get it back. But they did let us know we were awarded it. We're just waiting for the agreement. So there's no match that we have.

Oh, there's no match required unless they changed the terms on us, but no. What? what I've applied for and what we were awarded preliminarily is they're going to fund the whole project, but it's on a reimbursement basis. So, Matt, I have a question for both you and Chuck in that case. So, you're saying that you don't have a grant agreement just yet. So, the work that you're currently doing for those for that station down here now, is that work that you're trying to get reimbursed for? No.

Or is that your match? No, that is coming out of the enterprise fund for the electric for the infrastructure upgrade. The actual EV charging equipment is what he has been granted this award letter here for. Okay. Okay. I just wanted to make sure that we weren't jumping because then if not we may not get reimbured. Thank you. How many state how many stations was there? Do we plug how many plugins? We'll have two level three fast chargers and each have two ports. So, four vehicles can charge at the same time. Thanks. Yes, sir. And if you need more information, mayor, I have the letter here. You want to read it? I just think it's $200,000 per charger. Wow.

We we were shooting for slower chargers to get people down, right? Slow takes all day, but the state nixed it and said fast chargers are nothing. Thank you, Matt and Chuck. Clear that one up. longer downtown. Okay, the engineering one is the co-op. He's already gone over that one. So, next up will be senior citizen. Just make sure everybody knows that's NMD dot co-op. Senior citizens.

Good afternoon, council. Good afternoon, department heads. uh senior citizens put in for a grant with the state aging agency for new exercise equipment as we move into the new facility. I'm confident that we're going to get that grant. So, if we wanted to eliminate that 17,270 from the city's costs, I really don't have any problem with that as there are more pressing needs in the city and we can push that to next year if we have to. This is listed as grant funding already grant.

Well, it is. I'm just saying that if um if we don't get the grant, I'm not going to be that upset. We can push it, but I I think we have a pretty good chance of getting that grant. Okay. So, I don't think we need to worry about that one. The generator. Um we were at city council last month. We did discuss that. We do want to turn the the uh senior center into a a shelter in the event of an emergency here in Gallup or a warming center or a cooling center in the summertime. We've the city more or less has already allocated some of the funds as they were approved by the city back last May to combine all the phases of the building together, but the allocation of that half million dollars would allow for us to, if we were to get the grant, to be able to utilize the money that the city put in last year to better equip the center for when we open later this year. So, that's the story on the grant. We do have a grant in. We're going to find out middle of June if we get approved for it. So, we're kind of in a holding pattern on those.

I have a couple things. Um, change out account coding to 4020 on the generator because proper line. Also, didn't we buy a big generator for um LBM that we could move over there if we're going to change the where the shelter's going to be? Would you knock it off?

Now, part of the allocation that we had from when we talked at the last city council meeting was for Murphy Builders to be able to put the pad in. Okay. And now we're just waiting to once it gets set in, then we can purchase the generator and just plop it right in and we'll be set and ready to go and that type of thing. Um, is this a pretty realistic Yes. Actually, the the quote that I received and what I gave the council last week, it was $390,000. So, it's less than $500,000. By next year, it'll be more. Yeah, we'll see.

The city of Gallup that we use if we have an evacuation, if we need to evacuate people from part of the city, um they're also shelters that the county can use. So, we have pre-arranged for Larry Brian Mitchell Center and Red Rock Park. So, that's why there was a generator that was put at Larry Brian Mitchell and then the county got a grant. I don't know if it's been installed yet, but I know the county got a grant to put a generator at Red Rock Park. So, the goal with this one is if when the generator's installed at the senior centers, what we'll do is we'll work with the Red Cross. They'll do a site assessment and then we'll get a agreement with Red Cross. So basically what that agreement does is if we have an evacuation, we have people in shelters, city staff will have to run it for about 24 hours. But if it's a Red Cross shelter, about 24 hours later, they'll come in and they'll pay for the food, the staff, any maintenance or anything that breaks that'll be under the Red Cross. So that's what we're working on for but we have to wait till the senior center is built. But even if we don't get that, it would be nice to have a a shelter pretty much designed just for seniors. It's going to be a facility that they know they're going to be comfortable with. And you know, a lot of our seniors, they're we consider them high-risk citizens. So, it's kind of a good place just to have them kind of by themselves.

Yeah, this would be a senior only shelter type of thing. Thank you, Chief. So this would be restricted to

that would be the idea. Yeah. Because there are such a vulnerable population in if you look at what happened with like Katrina seniors in Louisiana were I mean it was bad situation for many of them. So this would be a seniors only type facility. And remember, we are titling this a Gallup McKinley County Regional Senior Center. So it would probably not just be seniors in Gallup. So it would be seniors throughout the area to read that really because our senior funding doesn't allow us to discriminate our clients come from in any way, shape. So, if we're going to mix that center and the programming money that's there, making it shelter, then I'm going to ask legal to sure set this up appropriately so we're not or jeopardize any of our fun. Correct. Pardon?

Yeah, correct. Well, I might qualify to get in the door, but yeah, I just want to make sure we don't we don't Well, and and Frank is Frank has just turned 60, so he qualifies to go there now. Actually, senior's 50, guys. If AARP, if you want a membership to AARP, you have to be 50. New Mexico aging is 60. Yeah, it's 60. So, get in there. I don't know. You guys are pushing it. Free lunch. No, in the middle of June if we get approval for this. So, that's where we're at on it. Awesome. All right. Thank you. Did you get all your questions answered?

All right, let's keep rolling. We have um Enterprise with solid waste next. Um we just skipped over Amanda uh vehicles. You we went from senior center to we need need to do new midsize 1500 single cab solid waste because they have to pay. Oh, I'm sorry. But it is with Amanda's cooperation and and recommendation. But if Amanda wants to pay for it, that's fine.

Good afternoon, Mayor, council, staff. Um, so our first line item, new single cab that is an addition to our fleet for our labor staff that uh we we currently have and we have don't have enough units for them. The second line item should actually be at 2500. That's why you'll see the price difference from 12,000 to 132.

Beat me to the question. and that was a replacement unit for one of our old supervisors uh supervisor units. If those are approved, those will fall under my operations and that those figures are going to be the least price for the vehicles, not a straight out purchase. Okay. So,

total price for the 5-year lease will be 72,000 and 79,200. Now, the big elephant in the room, as Patty mentioned, our next two uh garbage units. Um, as Patty mentioned earlier, like I said, u we're about 280,000 over if these are approved. city manager mentioned as well. These are these are highly needed. Uh we do have eight side loaders in our fleet, eight front loaders in our fleet and on average we run three or four at a time. Um the arrests are in the shop waiting on parts, waiting to be fixed. So getting these two units would be greatly appreciated. Um I know currently we have to go by what's actual figures but I think um we'll surpass what we our intended expectation of revenue was this year. Um we'll be over that and then I do got another 14% increase coming in July which will also help out on that.

Did you factor that increase into your revenue projection for this year?

Your budget that you put in for the upcoming year? idea for this year. Like I said, this year I think we're going to surpass what we projected and I think the projection for this fix school 27 in turn will surpass that as well. But I'm trying to be safe. I don't want to overestimate and so that kind of does put me under budget. With that, I'll stand for questions. Um, also just for note, we talked about um doing a letter of intent to secure these two garbage trucks. That was sent out actually this morning and um the vendor is waiting for basically an approval to secure them. Otherwise, if we wait um it's going to be again adding $40 to $50,000 cost to it for a truck,

10 to 20% that correct? Okay. Um, I know I brought this up before, but using 202, what did you tell us, Patty? You You can use 202 if you choose money in 202 to supplement. As of right now, there is Yes, we have sufficient funds to put um you want to just put one of the trucks under there or did you want to split it somehow? I have to answer that now. his his budget certainly and that'll keep him balanced.

Do the work. Okay. So, Alicia, change that bottom one, the 462. Change that to 202. Thank you. Thank you.

Um at this point since uh we've got through solid waste, the next are going to next items are going to be water. Um then Navo and then uh water again and what's the last one and water again. Got three all water remaining and then one dump truck and top hat. We're going to go and we'll have some electric as well as a little bit of waste water and airport. We've have the what? Oh yeah, electric the poles. I see. Okay. I see. But we're going to go look at the building. Whoever wants to go, it's going to be on Cole, 500 East Cole.

601. 601 East Cole Avenue. The old Phil Woodward Indian Jewelry Supply. No. All right. We'll for a minute and come back. Everybody try to be here um at uh probably 3:15. While you're doing that, consider the idea that we may not be able to get through all of this by the end of business tomorrow. What we're going to do, um, all set up. Tasha's already got her cheese on. You think we might get by tomorrow?

We haven't even started operations, and that's usually a two-day project. I didn't realize we were going to go through all of the capital. Um, it's just hard because because when when the elected when we have new elected officials come in, the whole dynamic changes and so I just trying to let you know that there's still a lot of ground to cover. Okay. We'll go fast tomorrow and this afternoon. Yeah. And and if we can get through the capital, then we need to try and do the courts and then we'll get on to the rest of them. She's got some other urgent matters. Okay. So, we'll we'll we'll this No, she's good today.

All right, everybody. See you in a 45 minutes. The NO Gallup project. So, I guess Jan is up. Turn it off. Can

you hear me? Yeah. The first one is the tramite tank rehab for design. Uh we already have a PO request submitted for that. So at this point we can remove that for design only. Um that PO would be under a different fund. Are you wanting to change where it's funded from or you've got that already paid out of water? It was uh paid out of water. Okay.

The only thing left on that is the construction construction management and contingency. The Riohoba tank rehabilitation project designs are uh done. Uh we just need to go into the construction phase of that. And uh it was originally on enterprise but it got moved to Navo Gallup still an enterprise fund.

Okay. So the next one is a 16in water line at 9 street replacement from Wilson to co bas. That one I'm in. There's a note here to say may move. Is it moving?

No. What were you thinking, Jan, about that one? Yeah. I don't know why there's a note on here that says may move, but uh yeah, that that was probably from our previous conversation. Okay. because it was under originally under your water count. Okay. But it did get moved to 505. Oh yeah. Okay. So that still going. The next one is the I416in transmission water line 9 street to 5th street.

So the the sum of these is more than the available money to spend by $2.2 $2 million. So, we're going to need to look at splitting those up or moving something back. I think there's a a uh a search for funds to cover that. Yeah. So, let me have John. So,

um as you know, these these the ROA tank has been in the works for seven years. Um 16inch water line is our main transmission line. It comes in from the Yate whale field. And then trademark tank is the next tank that needs to be designed. Uh we moved to 505 because they're part of the Navajo Gallup. Um but the I40 16inch water line that was the job we already bid. Um we actually had a contractor but the money was going to run out and the and so we did never we never awarded it. It was what what was the money? I forgot Jackie. We had money for that like

it was at the Mo 75 million. But what we have right now is water trust board application um that we that will fully fund this. Um we haven't got our award letter. We don't get that until June. And um so it's another speculation that we are going to get award money for that I40 16inch transmission line construction the management and a contingency. Do we need to move that one to third party funding?

Yeah. Yeah. Just because we that's what we planned on using to build this. That's what the application is. And since it already bid once, all the permits and application um easements and everything are in place.

Okay. So, we'll move that to third party and then we're we're perfect. Thank you. And I just want to affirm something that was said during the work session that we do agree that the Navajo Gallup project and the Gallup regional water system includes tanks and um groundwater wells for conjunctive use. But we're going to make that clear in terms of using the searchcharge with an amendment to the ordinance that's pending. I think we're scheduled for publication Friday the 24th to be presented to council on May 12th to meet the FY27 deadline. Thank you, Erica.

It It's real. If you read it right now, it contradicts itself. It's got one line that says the money will be used for repayment purposes and several lines later the money can be used for which one is it? Yeah. Read the rest of the ordinances for the other funds about the same. Yeah. And it's it's it's tracking what the final environmental impact statement was in terms of the design for the project which included the the city's entire regional system and conjunctive groundwater walls. So, it's it's consistent with the footprint of the project. Just the ordinance I don't think the ordinance isn't clear. So, we're going to make it clear.

Appreciate that. Thank you. Okay, Jen, keep going with water. The next one is a replacement of a uh SUV unit 252, a replacement of a service body unit 268. uh replacement vehicle, not just a service body. And uh also unit 272 size trucks are those uh 3500s.

Can can we change the description on these that have that are like that so we can better see what it is we're approving model? Yeah. The the model in the description maybe a little bit instead one ton pickups 3500s. Yeah. One ton. Yeah. Can you say doing the math? 150 is half ton. 250 is three. Oh, are these through the white fleet? These are leaks. So, so yes. So again, um, per council's request

for the SUV, it's 8,600 for the first year. Total cost of the 5-year lease is 51,600. The uh 268 is 33,000. Total cost of the lease is 125500. And for 272, same amount as the other one, 3,300. Total cost is 125,5500. You know, I know I asked you or someone what do the old vehicles, what do you do with them, Jan? What do you guys do with the old vehicles?

We auction them off. We're required by law to auction them. We get very little for them. We tried a a new source with another truck um a different auction site and it didn't fare any better. So, it's these ones the least ones are going to we have a better option with these. So, what's going to happen with these now is we are able to turn them over to Enterprise to do the auction for us through their um resources and we anticipate getting a better payout. Thank you, Patty. Okay.

All right. Up next is is this electric? It doesn't say on top. Yeah. Up next is electric. So, Chuck Okay, I'm ready this time. I got the right book. Afternoon, mayor and council. So, do you want me to go over every single line item or only the ones that we've changed since the last meeting? How do we want to do this?

Um, you got the just go ahead and just tell us cable trailer and how much be done with it. Sure. So, um, we're requesting a a cable trailer. I don't have the total costs, so I'm in my head, but basically it's broken out into the actual baseline vehicle cost and the other is wrapped up in um decals and all the associated other check. I can give those totals before you do that. For that cable trailer, it's $39,743.

So, this is basically a new cable trailer that we're using for um cable reels, single reel trailer to basically transport it from the warehouse onto the job site. The other one is the meter site analyzer. This is a piece of equipment that will allow us to go to the customer's site in order to get the readings if there's any electrical problems on the customer's side. That will help help us to do it in real time versus relying on our AMI which typically takes about a day for that data to come in for us to make sure it's correct.

And that one that cost, pardon me, check is um 36,922. The other item that we have on here for our capital is the compact trailer mounted digger unit. Basically, this is a backyard digger for us to be able to change out transformers and to change for pole replacement in the backyards where we have very little room and access. We actually paid um the other year we had a capital project over there in the stage coach area for about $200,000 that we paid a contractor to do this and basically the only difference was that they had this piece of equipment. I mean, everything else was the same. So, this one time cost will help us to basically handle this ourselves and not have to contract it out.

And that one is 284,777.

One down here is the hydraulic digger Derek and he is the replacement for unit 228. He I think 20 years old and he's in placed. He's passed his service life. Leicia, how much is that? That one is $452,867.

He's one of our biggest ass as far as equipment goes. Um, and then we have here, okay, this is a new one that was not in the last one. And as Amanda had mentioned before, we are working with the parks department to give Vince a replacement bucket truck. And so we worked out an agreement that we moved, it would be known as unit 218 in our fleet. We're going to put in for a replacement for us so that when it arrives, we will pass on that unit to the parks department. And so that ask comes in at a total of $240,34910. Probably round up to 350. Going into um transformer, this is our capital in transformer inventory. We have an amount of $263,593. And this is for all transformer replacements, whether it's capital or existing. Basically, there's one pot that we pull all the funds for for transformers specifically. So, that's going to be into the 507 operating cash. Next, we have the capital overhead line extensions. This is actually ties into what I was asking for last night in the council um meeting. This is the account that for all new line extensions. This is the fund that we use for that for new construction. So this is uh the ask is $127,730. Next is the other capital request that I asked for last night. This is the underground capital. Now, I actually have this one split up into two because we do have a lot of underground, new underground that is coming in. Um, I don't have it in this book, but I think we have about five new jobs that we're looking at for the underground. So, we

have it broken up into the materials that you see over here for the 49,576. This is the ongoing annual amount that we're asking for. where you see underneath for $38,000. It says under the other that is specifically targeted for known construction for new underground line extensions. That totals $87,576. And it looks like the last one on the list is the utility uh pole cargo trailer. This is going to replace the trailer that we use to haul our utility poles from warehouse onto the job site. And that's 223. And that's $29,949.

That one needs to be changed to account48.20. It's not $48.99. Okay. And I believe that's everything that we had on our list and I'll stand for any questions.

Okay. Thank you. Next up is wastewater. Okay. Well, get up there.

So, right now we just have the dump truck, which is I think we're going to lease that one, right? And let's see where which is we're at 32,908. So the cost for 5 years is 100,24 948. this pipe coming out of our budget kind of sort of doesn't have the train horn but yeah we we worked on it and we worked on it this morning Amanda so we spent all the money well that we could thank you any questions

that cost isn't changing if Okay. We did you know by the end of the week Okay. Cuz we need to get the one we went with the 610. Not the 350 though, right? It wasn't the smaller one. want to make sure we're

so the original request was for a 4500 with a customuilt bed, but since we're not going with customuilt bed and we're going with the 5500, we're moving it from a crew cab to a single cab. There's a lot of variables that are going to change. So, going from the crew cab to the single cab, I'm estimating about $1,500 less, but we're going with the pre-made built bed, which will be a sixyard instead of a four yard. So, that cost is probably going to be about the same on the other end. Hi, Amanda. Yeah. Yeah. Thanks. Appreciate it. Long as

So, originally the request was for a crew cab truck, but speaking with Jerry and their needs, he does not need the crew cab. He only needs a single cab truck. So, I'm thinking based on history, it's about $1,500 less going to a single cab rather than a crew cab. But, we also changed it from a four-yard dump to a sixyard dump. So it should be about 1500 more or less. So it should I'm hoping even out. Thank you very much.

All right. Up next is a sweeper for airport. The top hat sweeper is a replacement for a 2003 top hat sweeper. Uh FAA is going to fund 90% of that and 10% from the city match. City match is totaling 14 $14,962. So this will be the first time that FAA is uh paying for equipment for the airport. um in the next um fiscal year and the following, they're going to supply funding for other uh snow removal equipment as well. Any questions?

Nope. No questions. Thanks. Thank you. Awesome. So, that wraps up the the capital items. Are you guys ready to move to um operations and start going through those? Yes.

Um the 505 should be good now. I think we we cut enough out of that one. That is and then solid waste we cleared up by splitting it. Adrien and I spoke during the break and his revenues probably will come in and if they do come in current year then we'll adjust that back to his fund for next year just to keep things nice, tight, and simple. Um, and that'll be a council presentation if we're successful with that. But that's it. Um, and one fund I did not mention earlier was senior citizens. That one it looks like the costs have gone up considerably. General fund's going to have to foot that as well. And instead of putting in 300,000, it looks like we're going to have to that I've already got programmed in, we're going to have to do about 411,000. So, we've actually lost ground over the day. But if if as soon as Alicia gets all the changes to capital updated, then I can update the numbers and as we go through the operations, Jackie's keeping notes on that as well as I'll make a few notes and we'll update these. Just keep in mind that overall we we're still looking to cut about 2.7 million. 38 gets funded by 101 and that's accounted for at this point in time. Yeah. just not the extra 110,000. But but um Steve and I went through the numbers really quickly today after he'd spent some time trying to trim it and he could probably carve out a few dollars, but he's not able to find $100,000. Okay. So on the screen you'll be able to see the operations not have books because the the capital wasn't done yet and we were still talking a little bit about the our

payroll options on this. So we're going to do this the old school way. This right now what this is going to represent is this oops sorry this does show us everything with payroll rolled in. I just wasn't able to get the capital there. So we can start analyzing numbers a little bit here. I'm going to presort this one at the moment for general fund 101 revenues. You can see fiscal 25 actuals because that's the last we're still in 26. So I can't give you our actuals for this year. So this compares our actuals after audit to where we're at for current time right now. And we are showing that our revenues are growing. And the thing that's it'll grow a little bit more is we we do get a little bit of um grant revenues that go on general fund. DFA really squawks at me over that. but we have a few that are tied to police overtime or a couple other items like that. So, so we anticipate the revenue to be a little bit higher, but right now I've got our our general fund revenues at 43771125.

What's the uh department of gross receipts? Yeah, that one's going to be under your 202. Yeah, it's separate, but we could that. So the 202 revenue last full year was 2.3 million. I've got it at about 2.1 million. Base that on a 5-year average with a three-year trend is what we did to come up with the fuel tax. Fuel tax 216. 216 is uh 4.5 million in 25. This year I've got it at about 5 million recommended. substantial.

Um, no. Fund 216, we spend every dime of that and then we take the GRT from fund 311 and move whatever is necessary into that to supplement it to make it basically break even. Your fund 311 infrastructure tax has right now about 2.5 million un unencumbered um reinstate You need to have the legal review that ordinance again. 50% of it, if I recall, 50% of it absolutely has to go to streets. Period. Not sidewalk and curb and gutter. It has to go to streets. I believe there is an operational component that we could utilize for that.

Yeah. The funding to match. And I'm probably talking I'm probably talking 250,000 a year if we did it. Yeah, we we I believe we can utilize that. We we typically um we would put it in projects in here, I guess, and then track it by each property owner. I don't know how how we just depends on the scope of it. Okay, thanks.

So, let's go. We're just going to go numerically down the list. will go through general fund. The first department that comes up is the council budget. And I don't know if um did you want to speak for a minute on what we do for them?

Council, I'm giving you copies uh so you can follow me along. And then also I'll go over the numbers I'm respected officials and We don't draw any revenue. We don't have any FTE. So I'll jump into operations. We'll start with our travel account.

Do tell.

So um travel historically has been very minimal until probably around 2021 when it became apparent we needed to advocate strongly for Navajo Gallup. Um, it's been increasing steadily over the last year or two with the incorporation of the FTZ that we're trying to do and also with the trade port authority. Frank has become a member as well as CFO and our former public works director to attend conferences and get some education on how to success successfully run uh board trade zone. Uh so you'll see that there is an increase in our travel account and this is to accommodate our legislative session when we go to Santa Fe in January or late January, early February. Uh we'll also include trips to Washington DC. We're about two trips a year is kind of what it's been looking like. Uh do I have any questions on the travel component?

Yes, I have a question on that with the uh Northwest New Mexico Council of Governments. Is that the building right next door to city hall? Yes, we have a membership with them. We'll actually be presenting the contract for membership uh probably around in June. Uh they do a lot of assistance for us as far as getting grants and whatnot, but this is for our board members. When council votes on that, they will be traveling to these board meetings. It could be anywhere like Grants, Farmington, uh some they'll have one here as well. So, this is to accommodate mileage. Okay. So, the board meetings move around is the point. And they're not. Yeah, they they are responsible for the Northwest region of New Mexico. So,

I thought they were all local and so that was why why we would need a thousand. Any other questions, council?

Okay. And our professional services, uh, those have increased and that's due to obtaining a federal lobbyist. We started that around the same time with HROD. Now we have an RFP that will I'm still working on. It'll hopefully be going soon as um we wrap up budget and I can get focused on that again. But that's going to be the bulk of it. We've always had a state lobbyist. So our professional services budget was never really that much. But also with the new elected council, I try to anticipate needs. So I I do pat it a bit because I generally don't know what the priorities are. So I try to accommodate it within the budget depending on how things shift. Um with our office things move fast. So we have to be ready. Sometimes we're asked for last minute trips to travel. Sometimes we're asked to cover certain services. So we have we put that in our budget. and then other services. Um, again, we're occasionally requested to u support initiatives through hospitality. So, this will accommodate some of that. This is also where um I believe last year I didn't really have a whole lot of money in there. We just recently started using it again, but we do use it for instance like portraits and whatnot, small services that we're going to need that aren't necessarily contractual, but we can't put it under professional services as well. Then we have our supplies. Supplies have, as you know, just the cost of goods have always increased. Um, a lot of the stuff is going to be for supplies. We're doing more events now. So, I'm looking to get some promotional items for our office. Um, there are some really neat things that we can do, especially with the meet and greets going on. We're participating with county on some of their events. And I'd really like our office to have a face at these events. We usually kind of borrow stuff from HR or from visit Gallup, but

it really doesn't reflect the mayor city manager's office or council. Non-cap. We don't put non-cap in this. So, um, usually that gets put in city managers and I'll review that when we get to that. Uh, the uniform budget is pretty simple. That's for city polo shirts. When those become available, I'll be reaching out. Employee training. A lot of this is geared towards the New Mexico Municipal League. Um, we had recently had Mayor Depali and councelor Yazy attend the NEO and Molly training and they do those throughout the year and this is also for annual conferences and various trainings that they put on as well. The breasts are pretty standard. Um, our operating costs for male service, it rarely gets used. I try to keep it low. Um, generally we keep it about a 100red this year. That might be a typo patty. I don't know why I would put 110. That kind of makes

it says it says 100. 110 was prior year.

Okay. Yeah, I probably changed it on my end. So, yeah, that remained flat. Um, and again with printing and publishing, these are types of documents. I I operate off of how past administration went. Sometimes prior mayors would like to put advertisements in the paper or they'd like their own special forms. So, we try to have a line item in place for that as well. and the rest is going to be based off of subscription and dues. These are just more for our dues with the chamber. We are a membership of the Gallup Chamber. They host an annual meeting. So, we'll provide a table for council to attend. This is where they can also receive an update from the chamber itself. Any questions on anything I've gone over? I shall proceed. Okay. City manager's budget.

Can Can I I forgot I was supposed to have the judge go first. Can I have her go next, please? Yeah. On Judge, I apologize. I I forgot that she had requested this. We'll be there before you know it. I still have my server's license. We're going to borrow the the city manager card. We figure you needed to be there by

Good afternoon, Mayor Council. Um just a quick I I'll be brief. I want to talk about what the court's doing. Um and then we'll go over real quick quickly what we have up there. Currently, we have nine FTEEs. We had recently added a compliance court officer because our program was growing. We also, if you all remember, we added the traffic clerk in preparation for the upcoming speed camera implementation. So, these positions will support the compliance tracking case flow and our increased workload. We also were notified very recently, as of this morning, that we were awarded 123 $120,000 through the SB3 behavioral health funding money. And what we're going to plan to do with that is um we plan to implement our own in-house outpatient treatment services. So we're we're moving beyond compliance and we're addressing underlying behavioral health issues to keep the repeat offenders from coming back. This is a direct investment into reducing long-term court involvement and improving outcomes. Our community service efforts are active. If you guys have drove up the last two weeks on I40, we started on the east side. If you seen the bags on the side of the road, that was us. We started on the east side. Raobith exit. We've done um two Fridays so far. Um and so that will happen every Friday. And our plan is to do all of 66 up um to have that cleaned before the um city centennial event. So that's our schedule is to have it clean before the event. Um of course, this provides visible accountability and a direct benefit to the community. I want my probationers out to be seen helping the community. You know, they're bright orange vests. You can't miss us. I was out there, too. Hopefully, you missed me. Um, I also presented you all with the 2025 municipal court annual report. That is a report that um is produced

from the judges association in the municipal league. I am was the president up until a couple weeks ago. Um that report was in initially um designed to keep the Supreme Court from closing municipal courts and it helped because they got to see the number of case uh cases that the municipal courts handle and they decided they didn't want the state to take that effort on. So we continue to do that and I've produced this to y'all in the past. They wanted to keep doing that. Um, we will be attending the county's DWI planning council meeting next Friday and we intend to request again for them to fund our DWI clerk position which they have done for the last three years. So, we're hopeful to get that FTE paid for on the back end. Of course, you we already have it in our budget, but we hope to get paid back that money again. All right, and we'll go through what we've got. Let's see. I'm going to take let Erin take over and then I'll chime in if there's any questions. Good afternoon. Thank you for having me. Um, I just wanted to touch on something. I know it was kind of brought up. Um, there was a question about our court costs. Um, the state has taken those back. However, since we are home rolled, we are able to keep those. So, we still collect. They all go into our 2011 account and those are based. So, based off of what the ordinance reads, that's what we can spend it on. So, it is ordinance 1-13-4 and I could thanks

forward that to you guys if you need it. Um so moving on to our do you know what the total is that accumulates in that that per year or no not the revenues are roughly 130,000 a year. Right now they're projecting to only spend about 95 of it. So we might hit 400,000 by the end of next fiscal year. Thank you.

Okay. Okay. So, moving into our budget, we do have nine FTEEs. Um, we are working on filling the last ninth position. Now, um the travel you'll see is up be due to the more employees. Um we plan to attend a um training in Chicago for our probation and parole. It's a conference that we all attend. Um, there's an annual clerk's conference, an annual judges conference, and then the two new court, there's one new court compliance officer. We need to get her trained, and then they both will go to an annual training as well. Um, moving down question. Yes, ma'am.

So, we're working on getting the speed cameras, correct? And I think we talked about wanting to get an employee for that. We already have one. You all gave us You already gave us that and we're filling it hopefully next week. Actually, that's the one you're talking about. Okay. Just wanted to make sure. Thank you.

Moving down. Um fuel purchases, of course, that is up. No explanation for that. I think we all know why. Um our attorney's fees, those are up. We took those over last fiscal year mid. Um, and it's 255,000. Um, that covers the cost of uh prosecution, defense, and then our contract council as well. And that covers for the full year. I know. Um, let's see. Professional services, that's just our interpreter. Um, we have seen an uptick in that. We like to provide that. Obviously, we need to provide it, but it's something that even our court compliance officers need to utilize sometimes. So, we do use that. We've found that a company that will charge I think it's maybe 25 cents a minute. So, it's pretty minuscule, but we still do need it. Um, contract services that or I'm sorry, um, I misspoke. Supplies, of course, that's up. We're just covering the cost of now another division within the court. Um when we first started it was just the court. Um now we have the court compliance office which includes um drug testing, different things like that. Um so we got to cover that cost as well. Um uniforms is just the basic city um polos that we get yearly. Of course, Judge Grigo gets a um robe yearly. So we try to accommodate as well. Um employee training is up. That just goes back to the more employees that we have. Um so

we need to accommodate that printing and publishing. Um we do utilize a passport for our compliance program. That's where a lot of the printing goes. way to just track that they're completing their requirements and sort of an incentive to see the progress that they're making not just for Judge Grigo but for them the defendant as well. Rent of equipment and machinery that's just our I'm sorry that's the Xerox machine that we have to cover. um subscription and dues. That's our full court. Um notary, municipal league dues for Judge Grigo and all staff. We have a adult probation and parole uh membership that we have for myself, Judge Grigo, and our compliance officers. And we also have an all-rise membership that the four of us keep yearly. uh telephone that is at a higher cost now because we do have Wi-Fi within the building. So that was a cost that didn't have in our old building. Do you want me to go into the 2011 now or do you want to save that?

We could do that now since Okay, I'll show the revenue first. revenue is is 107 in fiscal 25. We've got it projected at 132700. And I did send out all the revenue projections or actually Tasha did so everybody could kind of review them in case they felt like anything was really a skewed or there was something I was unaware of. Okay, so moving on to our correction fees. We have it down to $11,000. That's just the projection. Um, I mean, we're on track to at least hit that. Now, if we go over even better, um, judicial education, and these are the fines and fees that the state took away. However, these are the ones that we do keep. Now, um, we have 1,600. Again, we're on track to meet that. If we go, great. Um, automation, $3,300. Substance abuse fee. This is a fee that defendants pay for um to have their alcohol assessment done with us. They pay $50. Um and that's 2,500 and that is up from last year. Um excuse me.

Sure.

That's something that we um took over that the county was doing prior and they were collecting that fee. So now we do it and we collect the fee. And then the next line item is our scram and GPS monitoring fee up 7,5. We're on track to meet that. Um, this fund, we get reimbursed from the defendant. We put up the money, we pay it, and then they pay us back as they're on the program. This is just an alternative to them being in jail. The court fines is 50,200. Um the DWI prevention fee $400. The DWI school fee is $46,50. We are the fiscal agent for that. So a portion of that goes to UNM who conducts the class and another portion goes to the New Mexico Traffic Safety Bureau. Um, the DWI lab fee is 5,800. Yep. And that's it.

An expense line. Oh, bet you that is that's just the account that we pay you and M out of. So, we of course put money in so that we can pay those bills when they come through. Can you go back to the first spreadsheet with the differences between 25 and 27 on their revenues or I don't know if it was revenues or no pre-revenues on their 2011 fund or their

no operations. Yeah, operation helps if I knew how to type. So, um this is this is your expenses, right? This is all. So you're going to go from 670,000 to 1.2 million. You know, I just not not knowing a lot about law enforcement, about water and concrete. What's the biggest reason for the Well, see them in there, but

Okay. Well, our growth for sure. Oh, and and then of course we took on a big we took on attorney's fees which was previously handled through um the legal department's budget. Okay. So that's a huge increase for us. 250,000 is from Yep. Okay. Yep. And how and how is that funded? That's through the general fund. Oh to through the legal fees 101. Yep. We looked and it cannot be paid through the 2011. The 2011 is um it's ordinance. It's by ordinance and it does not include attorney's fees.

So they've expanded their number of personnel over the last couple years. That is the biggest sing. Right. Right. Which line item is that besides the attorneys? When I first took the bench, we only did first DWIS. Now we do first, second, and thirds. And at the time GPD was file filing most of their DWIS with magistrate court. Now they're filing all of their non-felonies with us. So liquor excise tax and all that. Yeah, we're looking at almost $300,000 a year just in attorney fees from general fund.

Part of the our request the we're next Friday through with the counties that liquor excise tax money. it. Um, we've gotten the portion of that to pay for an FTE position prior and we'll be back there to ask for that again. That the meeting where we'll find out if we're getting our regular LT money. No, that'll the following Tuesday or something like that. Yes. Well, they they we we do know that they didn't get as much as they normally do, so we're all probably going to get But I'm going to beg for money anyway. I don't Okay. So, it's not the same funding.

Thanks, Deb. Any other questions, Mayor? No, I just I It's a lot. It's a big increase, you know, and I understand. I I thought we were getting reimbured for attorneys for our contract attorney. The only reimbursement you get for attorneys fees are the people are the folks that are not found in digit. And unfortunately in our community that's less than 2%. Thank you. Yes. Any other questions? Thank you. Thank you. I apologize for forgetting. Oh, I appreciate you all accommodating me. Thank you very much. Okay, Tash. Uh, are you still available to come back up?

Thank you.

Thank you. again. Okay. City manager's budget. Our office currently has three FTEEs, one of which is a new admin assistant that we implemented in our last fiscal year. Uh so that's why you're going to be seeing no overtime for this office. Um you we did about 600 for this fiscal year. So, we're still working on exactly what that's going to trend out to be and how much we're we're going to start needing annually. Our travel again, it's going to be increased, you know, with the trade port also with travel for FTZ. Um, the city manager is part of the so they have an annual conference every year. I also included another component for the increase. Uh, it's a Tyler training. It's their annual conference that I'd like to attend as well. Being that we're going to be moving over, um I'd kind of like to get a head start. When I went to the Navaline conference, they had some really good demonstrations and it's a good way to kind of network with people and and just ask them how do you solve this? Have you ever occurred uh encountered this situation? So, that's what we tried to do and I wanted to get a jump on that when we move forward with implementation and have a better understanding of the system we're using. Attorney's fees is a newer account. Um, we took that on. I think fiscal year 25 was the first time we actually started using that line item. There was a contractor we had at the time. So, it is a bit of a lower amount than what we're asking for this fiscal year. Um, this is just more of an anticip anticipatory cost for um, trade port authority. Um, again, I'm going to have to kind of rely on Frank for some of that. And mayor, you guys have been a lot more involved

in those professional services. is I've included it there as well. Um we have a little pet project for neon signs that we've included. We're trying to gather neon signs. We want to do a nice little boneyard. It's the 66 centennial. So we really want to capitalize on that and try to make Gallup a nice place. Make some road stop um some stops along the way for our tourists to come in, travel and and see something neat. You know, get them off the I40 and get them into Gallup. That's the goal there. Our contractual supplies are at 5,000. Uh it is an increase from last year. This year we have used 20,000. So there is a need for it in the line item there. Supplies. Again, this is just for the increase to goods. Our office supports our budget hearings for all of staff. So we cover that in and that's food, supplies, whatever we might need to kind of help facilitate this process. We have our non-cap. This is to replace the laptop that I use. We are going to keep the laptop there as a backup for either Frank or for our admin. Frank does have one, but the one I have does need to be replaced. It is I do use it a lot. So, it has some miles on it. And the other component is just to improve the front waiting area. We used to have security guards there and no disrespect to them but you know when they left it it had been used and you could tell. So we wanted to make it look nice. You know this is the space that's in front of the mayor and council and city manager's office and it's the place where people congregate before meetings. We want it to look nice and welcoming. We also have uniforms. That's for city polos for three staff. We have employee training. This is going to include the the membership for Frank to go to the NFTZ annual conferences, our municipal league conferences. We've also added leadership McKinley. The chamber puts on

a program to do leadership training. This used to be housed in risk. Now it's going to be coming under our budget and will help facilitate. It's kind of like a scholarship program. Frank will have certain staff that he feels could use this development and we'll be sending them from our budget anyway. Um, next one would be the Tyler trainings in there. That's just for the registration component. So, those are the the top ones that are going to be increasing that line item there. We have postage. We kept that at 100. Um, it this year we had it at 300 and that was used, but for last year it does show no zero, so it looks like an increase, but that is a line item that we do occasionally use and we keep it there on a contingency basis. There were times where we needed to get documents out overnight. So, that's what that purpose is for. So, that way we're not having to hold off and do a budget transfer. We can pay for that immediately. We have uh rent and equipment. That's our copier lease. That's flat. Um, and I'm surprised about that because we support multiple departments with our copy machines. So, I'm going to leave that budget alone there. Then, we have our subscription and dues and these are all for the city manager membership. Uh, the one thing I did want to add and request, I've talked to Director Largo about this. He has in his budget for the administrative day event. I would like to request to have that moved into the city manager's budget. Um, we've took on the bulk of that for this year. And for implementation, it'd be a lot easier if we just had that within our house.

Out numbers and amounts. I can get that to you, CFO. Not sure exactly. I think Marcus, do you recall where you budgeted that? Is it professional services 459603?

Yeah, you Marcus

like one line. I can just write it down. Take a Okay. Um, my apologies. I had to pull that spreadsheet up. Um, we currently have that cost in account 6031018 uh 414 45-90 admin professional day. What's it what's the amount we need to move?

Um, the amount that was historically budgeted for that um for this event is $2,500. However, I had requested to increase that amount. Um, no, actually, no, I didn't request an increase. However, I would recommend an increase to that amount because the um items alone uh the cost to, you know, procure some of the uh services and for some of the um promotional items uh that are given uh to the employees uh cost a little more than they did just during that time. Uh so the cost of bringing in again uh speakers um and providing that to our admin professionals has increased. Um I'd probably have a general idea of how much that's going to cost after the event. Um however, it's probably doubled.

Yeah, we kind of need to not have a lot of moving targets. So you think it needs to be 5,000? I would say less. I I'd be comfortable with 3500.

Okay. Okay. So, we'll reduce the 2500 out of his 459 3500 to All right. Up next is special activities 101 1025. This is where all your special project fund money is. Uh, every year we allocate 30,000 to your fund. This is an amount that will roll over every year should you choose to spend or not spend. um that it is subject to procurement compliance. So there are it's it used to be called discretionary account. However, we changed the language on that. We want to promote large impactful projects with these. So we have that there. We haven't made any changes to that. The other component and this is going to need some direction from you council. We I put in for the youth center management agreement. We used to contract with the Boys and Girls Club to manage the youth center. Um that has changed with this last this current fiscal year as we implemented the charitable funding program. So we have them in there. They're getting inind services. Um I just don't know what council intends to do with the youth center now that the senior center is also getting a new building. And then I also put in the budget for the veterans management. They are currently operating off an an older lease agreement. However, um that's going to need some decisions and discussion by you council. want to talk about the contra going with the ones I've entered

ju just one comment on so the next line under here 4590 that includes funds that we have to pay for um GRT fees to this date as well as a small amount for contingency comes up we don't have back to council for those and then it would be I'm assuming the same with the supplies on the 4610 Can the next line item is our care prisoners that has increased tremendously. I I did a slight increase from what we paid this fiscal year. I put it in at 1.3 million. Uh we have a JPA with the county currently and I believe our share is 30% of operations. And then we have next our grants to subreients. I have pulled Gallop Express aside. Um, being that they are the only people providing public transit, it just didn't seem a good fit for the program of charitable funding. They do a lot for us. You all know how much they help us with during CO even uh or even our events. Uh, Director Mims is very good at assisting the city when we need him. I have

Where did you put that? That's in the 4705. It's 180,000. And he also uses this when he applies. It's part of his match when he applies for DOT funding as well. Then for the grants for applicants for our subreients, should we move forward with that program is 200,000. And then there's the Gallup bid match. Subscription and dues. These are just our membership dues. Um, originally we used to have the council of governments in the line item for subreipients. This year I'm moving it to the more appropriate line item and that's what the annual cost is. The 75,383 is what our membership will cost for FY27 and for the New Mexico Municipal League annual dues as well. We may need to I haven't seen anything come through. I

I did on the Municipal League and I believe it was tiny bit less than what you had budgeted. Okay, so we're covered there. Um, that's pretty much it for what I handle. CFO can handle if there's any questions on the line items below. The only other notable one on here is the one labeled insurance. That's the amount we contribute to fund 603, which is an internal service fund. We have expanded that fund and and what's in there tremendously. And you can it cost general funds $6.6 million for the support for that. That includes our insurance as well as the operational costs. You're going to have to explain that to me, Patty.

So, fund 603, traditionally fund 603 was just all the insurance for the city and we have a formula set up to where general fund and all of the enterprise pay into that to because they pay it doesn't have its own revenue. So, we are the revenue. We allocate it proportionally based upon their revenues and they pay whatever that percentage happens to be. We have expanded that fund considerably by putting HR in there. We put um facilities in there, fleet in there, and I forgot what we call Keegan's department, but I'll think of it in a second. Community development. Uh no, it's actually in there as

risk management. Community service, I believe, is what it's labeled in the system because we used an existing. Anyway, so even though we've got those down there in that other fund, the only ones we're holding the utilities accountable for is still just the insurance and that has doubled over the past five years. The rest of this growth is just the additional growth that we've got them housed under 603, but general fund is is carrying that amount. If we want to b we burden the utilities with that and change the formula to where they're paying that proportionate share, we'd have to raise our rates. and we're already looking a considerable ask for the water rates as it is. So, I don't know that you want to try going there. So, that's the big change. It's just all the growth that we've done in trying to handle everything we have. We've added contracts. We've added um housing is now down there. We've added the grants management individual that's supposed to help get our grants all cleaned up, closed out, caught up, everything there. And it's it's just

so well thank you for the explanation. So on that item other operating costs insurance 101 fund uh 2,381. So why isn't there a 20 FY227 amount? I know you just explained it to me but I didn't get it. Um, I'm I guess I'm looking there is now it's probably she probably pulled the numbers before I got it because we have to get so many numbers in. I didn't have capital numbers to actually get all of the data. Oh, it's the six. Okay. I'm sorry. You you told me that it's 6 million and the reason why it's so much higher

was the explanation you just gave. Yeah, got it. And that is uh all insurance, right? Police. It's the building. It's the liability. It's the vehic. What am I forgetting, Marcus? Yeah. All all the major umbrella coverage that we have. Workman's comp. All right. Thank you.

Welcome. Thank you, council. Mr. Mayor, can I ask for a question? If I just want to get your opinion on uh like travel with the travel if we still what are the legislative priorities at the federal level given the progress with Navajo Gallup and like what are the things that we're still needing to advocate for and how

the primary still is the Navajo Gallup we we do have our cost cap that was our goal. Um, in this year's budget, it is funded at zero. So, we we're now starting to lobby for funding to finish the project. Um, yes, there was 120 million last year given, but again, that was to fund it through the end of this year or through December or something of next year,

end of October, the the federal government's year. So, so we do definitely need to be lobbying for that. We need to be lobbying for our congressional um applications. We put in for law enforcement, housing, um transportation, there was four things, airport,

airport, and one other that I can't think of at the top of my head. Um but then we also have other things um coming up um including core of engineer um our flood plane our flood remediation type type stuff. Um we're talking with that. Um so there there's a number of things geared towards this now it's all geared toward where last year was geared toward policy with the cost cap now it's geared toward funding. anything that we're recognizing.

Got you. Thanks. and the 102,000 for federal government relations. Is that going to our lobbyist I'd also like to say within within the budgets that we are looking at again the charitable donations was put there um previous administrations have been extremely ly generous um to where more and more is now being expected and it's it's grown to the point where as we're cut budgets they're still expecting more. We're going to have to take tight looks at that. There was a mentioned of as a senior center moves out hopefully late September, October, uh the rest of that building's going to come open. and what do we do with it? I'm going to be actually asking council have no computer lab to do training employees or um this is their only meeting room. Look at this meeting room. We're pre-mpting pieces or short-term sales uh for bookings where he's turned down bookings because all the city or cinti city type entities that are using it from Navajo Gallop water project using it for their using it for exe. So I would love to see the neighbor old senior center turn into a training type facility and also a kitchen facility. Um

currently we have a lot of citizens who sell food sell food they have to have a licensed kitchen or approved a kitchen trying to use community pantry and community pantry is trying to raise money to improve theirs because they don't have a range hood so that stove to use. We have all that there. So if we do short-term rentals to our food vendors who want to use the kitchen to produce Frank, on that note, uh you know, the the building's pretty old. That's why we have the new senior center. So would you have to have more money to put into that because especially that kitchen when you go there, the smell is atrocious. It's going to take some money. Mhm.

You haven't visited the sewer treatment plant yet, have you? No. Um, you know, it it if depends on what we decide to do, but you know, if you look at the back room where the one or two pull tables and the exercise equipment are, that far back room would might be a nice little computer lab. Then the um where the current pool room is, the first three tables when as you walk in would be a nice meeting room. And then the the dining area would be a larger meeting room to um have meetings like this. Um these type of things. I like to see it as a boxing club. Again, we lost our boxing club. They've been asking for that. That's a potential also.

Round two. Okay. Okay, if there's no more no more questions, we'll go on to the next category. And what was this one called? This was called uh administrative the we just did

the 1025 um special uh special special activities kind of a catchall um to for things that were like huge or very infrequent and unusual that departments. so it didn't skew their their departmental reports. So, so now we have legal. I'm going to use this nice big screen. Um, so Patty said, "Keep it short, keep it sweet. We The biggest differences from FY25, 26, 27, as people would know, is we went from 2FT, 3 FTE, welcomed me into the fold. Now we're down to two FTE. Um, we'll stay at 2 FTE. Um but you'll see that change. Um the other components are with travel and subscription and dues, fees, everything's just increasing. Some of it is trying to budget with a contingency of not knowing what the future would look like in terms of staff in-house, what I would need to put external. As you guys know, we've tried to distribute legal costs to certain departments. So, for example, our big Jacob's litigation case that's coming out of Wastewaters budget, but obviously we're coordinating on that. Um, the other thing is I came in I I maintained my Navajo Nation license. So, that's adding bars and additional travel for CL and licensing, but that helps us cuz we're currently leasing with NUA for our mobile substation, the relationships that we have with the nation. Um, just pros and cons with that. Um I might get a proono call here and have to go to Winder Rock. Um I think some of the other things are one of the other things to note is that we also do have collection. So, we are

also generating revenue in terms of our leans or our um litigation, our um waterline strikes like what I was saying earlier with the water utilities in terms of trying to get people to pay um find reasonable solutions so the city just isn't swallowing those costs. Um but that's kind of at a high level going over our Erica. I have one question on claims and judgments. Wouldn't those be through uh risk management? Maybe. I don't know. I don't know if we I don't think we talked about that. Marcus, are you paying those through 603?

Mendes. Yes. My apologies. Could you repeat that? Uh claims and judgments. We're paying those out of 603. I believe the smaller ones. um when we receive those uh invoices from NMSIF um we'll pay that um whatever they've settled out of that account line uh for risk management. So would this be if we were trying if we're doing other settlements litigation related? Um no this is just purely insurance uh claim set. Yeah. And they're usually the smaller the small claims the ones that range anywhere from a couple hundred to um anything below our deductible.

Okay. And I will say that we have been coordinating closely with risk piggybacking off the insurance costs to try and get a handle on some of our tort claim payouts because we've been paying pretty liberally in terms of um ways to settle claims that then increase our premiums. So we are trying to coordinate more closely with risk department and legal to um try to get us handle on these costs. Insurance though generally has just skyrocketed and people know that. Any questions? All right, moving on. Questions?

Get a couple more in maybe be or one more in before we finish. Um, I did learn how to type. Okay. Okay. Um the GIS uh department, we have two FTEES. Um our budget is is generally pretty low. I think um everything that we're paying for right now is is really not exactly for the GIS department, but it's to help um other departments. Um our 4590 contractual services and other services account went up. Um we're currently working with McKinley County on a newou for um aerial pictometry. Um, every year we get um there's a there's a there's a plane that flies over uh Gallup and McKinley County and they take aerial imagery and they send the files over. We had anou with uh GIS to pay or um county uh to pay for 33% of um the um imagery costs, but that expired. So um we're working on a new one now. I think we've been working with Anthony Deus and hopefully we'll get it soon, but um because of the the differences with the way that they were handling their billing within their McKinley County um I think they it was between the assessor's office and with GIS and now they've combined it. So I think our umou and the cost um per year is going to is going to go up um a little bit more. I think we were paying like 30,000 and it's going to probably we're anticipating it'll be about 45,000 per

year. And this is imagery for um you know it's used with all of our GIS mapping right now because of um because we're still waiting for that. We're still utilizing um mapping from 2024. So hopefully by the time we get this secured and we and we're able to pay hopefully this fiscal year with the money that we have will be up to date by next year. Suzanne, what um the last year was 284 and now it's is that 83? Yes. Am I saying that wrong? What?

Yes. And also um if if you um um just in terms of costs of subscriptions and maintenance, everything increases. We always anticipate it's going to come up to about 15% and it usually does every year. So for our GIS enterprise solution, they've changed the billing a little bit where we are able to offer more um higher tier licensing. It's in within their um their it's not a basics, but it's a standard service package. Um but because of that, they've increased their services. That's Ezri. Yes, Ezri. And and everybody does the police have access to it? They can access it if they choose to. Fire department. Yes,

everybody can use it. Yes. Okay. Um but I think right now with um with uh PD and I think um Chief uh Parrot, you can um correct me if I'm wrong with fire records. Um you guys use a different type of mapping with within the um Tyler system, right? So, you know, I know Ezri has their own maps. Um, but they're a couple years old. The idea is to stay with the most current.

Yes. Yes. And obviously, like I said, um, with the way that the flyovers go every year, uh, you know, landscape changes and obviously new buildings, new, you know, and plotting out all of these new structures, you know, we we we still need to make sure that we have updated imagery to to look at. to the three mile jurisdiction that go three miles past the city. How far out to the city limits do you go? It's um the city and it goes into the county. I'm I'm not exactly sure. I It's been a while since I've looked at the information. Yes. I think it's like it's like two miles or or one and a half miles, something like that.

Lot 83 seems like it'd be for the whole county. Well, what what we're also paying for is um the pixelation of the imagery. Um before um I think we were I I I can't ex remember exactly, but um I know that now the pixelation has increased. Um so um it gives us um more um um if we were to if we were to zoom into something, it would give us more pixelation. We would be able to see a lot more. I'm getting at is with our new annexation. Um, this will this we'll have to pay this extra money to cover our new annexed area, right? Our port authority. Okay. Yes.

The nice Mark is if we if because we have planning planning and platting jurisdiction 3 miles outside of our city limits. Um, if we could identify that boundary on the map, that would help. You know, they easy with the EZRI, they can just take the sea limits and offset it three three miles or and this and and and the aerial imagery isn't done with EZRI, it's with it's with another company and I think the county has just entered into a new contract. So they're with um they're in their first year of a 5-year contract. Um another expense, Frank,

I think with everything else where um it's pretty much standard just following along with what we did last year. The only thing that we did request for additional tablets for GIS, they do a lot of um um field work and right now they're sharing a laptop and the laptop I think is about 3 three years old. So um utilizing the tablets would be a lot um a lot um well it would be more helpful for the staff to actually um start doing some plots while they're doing while they're out in the field. The only other thing that we did include is an additional we usually um request for two training courses um from EZRI um itself because these are extremely helpful especially with all of the changes. I mean Ezri the software changes so much every year you know and um what they're what our staff is trying to do is they're trying to make sure that they're staying on top of everything. Um we have uh a couple of you well we have both of our users who are trying to work on their EZRI certifications as well. So these three classes are are are going towards those certifications. So that's why we're asking for an additional class and that's it. You have any questions?

Nope. Thank you. Right. I think we have time to squeeze in one more because it's mine and I'll talk fast. Yeah. I said one one five time. Yeah. One more. Let's go. Is it Who is it? Dr. Who? Who? It's your choice. Let's see. Who? Who is it? Me? Yes. Oh, you. Oh, we'll see you tomorrow. Yeah. Um, we can we can start at 8:30.

We'll start and see how far we can get. So, for finance, we have a total of nine FTEEs. And you'll see quite a quite a few different line items. We're kind of an expensive department. Contractual services is going to include our audit. This one shows higher because we are required to budget it at the contract amount, but I have been successful since about my second year here in getting the housing authority to pay their portion of it. So, it doesn't come in this high, but the state specifically requires that I budget that exact amount. It's it's it's just their their thing. Um, most the others here track pretty well. You're going to see that our travel and training overall is fairly high. That's because we have a lot of Gazsby Gazsby requirements that we have to keep up with. We're we're trying to get some new payroll certifications because our payroll is getting very complex. So, I have two ladies in there working on that and they're going to start getting their payroll certifications. We have DFA trainings, OSA trainings, new Mexico municipal league and several others that we're trying to get. And then this year we also included there's supposed to be a regional Tyler meetings that we can go to. And so hopefully a couple of us can go to that because the first module that we'll be implementing with the new Tyler ERP will be the G. So we've got that included in there. Postage, we have just a little bit of stuff we mail out. Um printing and publishing isn't real high. Rent of equipment, that is our copier. We use it quite a bit. subscription and dues. That's uh CPA dues and foreign trade zone as well. And that's it. Most of my money is in the big contracts. I put seven in there. Let me make sure it's just that.

How much do you have for your cup here? Sorry. break down that that line. Copier is Yeah, I put it at $7,000. I don't know what ours is. Um, so far, uh, average $460, put in a 5% increase. We anticipate it to be about $4,900. Right. I'll change that to 4,900. 5,000. Done. What else can we ask?

What What is You guys got Who has a calculator? What is the average increase from the F20 25 to 27? Can you do that? Does it have a percentage? Doesn't on this screen and the screen that has it is pretty ugly, but I could calculate Great.

A lot of that's going to be the travel and training. I do have overtime money and that's one that across the board I've looked at for the city and to um probably reduce that through most departments. So mine is and the Gallup housing value is where again that's under audit that's under our professional services and that one is I want to say about 40,000 that they actually pay of that maybe 30,000 and it's it's some of the DFA rules and regs are just not quite fitting for what everybody try to do one rule for everybody.

Well thank you Patty. Um, any other questions? Okay, we'll uh do we need a motion to adjourn now or we just stop and pick up tomorrow?

Um, can we have a motion to

Yes. Um, can we start at 8:30 in the morning tomorrow?

Good. Yeah. Just wanted to make sure that way I can. All right, everybody. Thank you. See you tomorrow.