Active Transportation Committee - Regular Meeting

Can I just state your name?

George Eman.

Welcome, George.

I have a question concerning I live at 1309 West Jacaranda, and the issue is a tree that's planted in the parkway. And I understand through various, things that basically I'm responsible for the parkway, but the tree is the city's responsibility. Can you answer is that true? Okay. So the question comes in, are these are pine trees, and I have some pictures.

Okay. This next picture is, the tree that shows, I believe, the tree is getting ready to split in half. You wanna be my messenger? So this is a picture of the tree and then down the block. And you can see that the tree that is in front of my house is the only one that lost a branch on this particular windstorm.

That's more down the street. This is the latest one. It just had one little branch that broke off, but it continues to lose branches. Now the problem comes in is here's a picture of the water meter, which is next to the tree, and you can see where the concrete is lifting up. So my question to the city arborist was what happens when we get a water leak?

And then his comment was, depends on which side of the meter. If it's on the street side, it's the city's problem. If it's on the house side, it's my problem. I wanna try to avoid that is what I'm trying to do. Here's just some root structures of the tree.

I believe these trees have overgrown the neighborhood, the parkway, and is a menace to basically on both sides of my house. I'm retired. I don't have kids. My grandkids are older, but I have six little kids on either side of my house. So and I know kids probably won't be playing out there when there's a windstorm.

However, if one of those branches comes down and hits one of those kids, I won't be real happy. And I'm sure you wouldn't be either. This is a picture of a block wall that's in my front yard that's starting to lift up. And, again, I'm told that if there's any damage, I can make a claim to the city. Well, we all know how long that's gonna take, and this is just some of the damage. So my question is, can I get it removed? And what's it gonna take?

Sure. Can I ask a question, chair? Sure. Is it okay to ask a question?

Yeah. Go ahead.

Sir, have you already spoken to maintenance about this or anybody else

that's busy? Guy has come out and ground the the sidewalk where you saw that. That was a couple years ago. The arborist has been out a couple times, two or three time probably two times, one time a couple years ago, and this last time.

So the only the the question I have, sir chair, is that

is this under our purview?

I've been out there to look at this issue and have made David aware of it through email.

I'm just trying to figure out how if we could if we're even it's in our wheelhouse to even be instrumental in the resolution of this or addressing it because

Well, I guess we have to direct it to David Grantham and let him proceed forward what he thinks is appropriate to help George. I went out and visited with George when he called me a week ago when the branch had fallen, and I believe I sent an email to both of you. David was gone. He was out of town. So I sent it up to you, and then, we we just said that we'd follow-up, and you said somebody go out and pick up the branch.

And then George had called me, and I, took the time to drive down and look at the sidewalks. And I reviewed being a landscape contractor, a tree trimmer. I looked at what he was talking about the splitting of the tree, and it was obvious that that was accurate what he was describing to that point. So I would, probably pass it on to David to review and make a decision what he feels is appropriate.

So what I'll do is I'll give you my card. Okay. We'll have a chat. I'll probably come out and take a look. Sure.

It it it's just a

No. We we want people to make us aware of what's going on. We wanna help you out as best we can. But let's take a look at the situation and see what we can do.

I've lived in the my parents bought the house in 1954. First trees that were there were oleander trees, and I don't know if they ever got larger than this. But those pine trees are pretty much going from curb to sidewalk.

Yeah. There there were decisions made in the past with street trees that not exactly the best.

And then the next question is there's houses on the street that there are no trees. So it's if you want me to go to neighbors and ask them what they think, as far as I'm concerned, it doesn't provide any shade for my house. It does provide people walking on the sidewalk sit on my block wall and make phone calls. But that's we can I can just put a park bench up? No. See if they still stop. Anyway, that's my I think I just I'm trying to get somebody on okay. Perfect. And I've

got confidence in David that you'll

Yeah.

Definitely follow-up with you.

I'm just asking permission. I understand budgets are a problem, but if I can get permission, I'll get it taken. Okay. Perfect. Thank you for your time.

Thank you, George, for your thank you, George, for your input. Have a good evening. You guys ready to move on to consent calendar? I get a motion.

You can check online.

Oh,

any hands up? Okay. I guess we can go over to the consent calendar. Can I get a motion?

I'll move the minutes.

Get a second?

I'll second.

I would like to ask a question. Yes, sir. If I can.

Yes,

sir. Member of Klemsburg is not listed on the on the role here. Was he present or absent? And can we have that updated?

He called him.

Were was he absent? You're just not listed in the there are only six members listed on the the minutes from the January meeting. My my recollection is that you were there, but I I could not review the video. So can we

Yeah. From January?

Yeah. Mhmm.

Maybe we wanna table that one until he has a chance to check his schedule.

Are you saying he wasn't here in January? He was.

He's not listed.

Oh, he's not on the

six members listed as president and nobody listed as absent.

Okay.

So we need to correct that error, and that's the only correction I have to the minutes.

Alright. Alright. I'll amend my motion to, amend the minutes to include, member Klinsberg as being present. And, is there a second?

I'll second. Ahead. I'll second.

Oh, I'll second or whoever else wants to second.

Okay.

Okay. Chair sergeant?

Here. Aye.

Vice chair Broadwaja?

Thank you for saying that correctly. Yes. Absolutely.

Member Tuna absent. Member Klingsberg?

Aye.

Member Molina? Aye. Member Seaborne?

Aye.

And member Sarvis?

Yes.

We're gonna go over to approve the minutes from the January 29 meeting.

Nope. Just did that.

Item number two.

SP one.

SP 1 Street.

It's a regular business.

Going down to the regular business.

Regular business. Alright. So I believe I'm sharing my screen. Let me see. I see the presentation.

Yeah. Alright. So for our second item, this is our annual presentation and recommendation for the use of SB one funds for the upcoming fiscal year. Tonight, we'll be asking for your support on a project that we believe is the most strategic, cost effective, and construction ready for use of next year's SB one's funding allocation. So before we get started on the specific project or the potential projects, I wanna just give some background, as a reminder of SP one, and that's the road repair and accountability accountability act of 2017, which was established to provide dedicated funding for roadway maintenance, rehabilitation, and critical safety improvements.

The city receives an annual allocation, for this upcoming fiscal year 2627. It's anticipated that we'll get approximately 3.8 to $4,000,000 of SP one funds. Again, that's a projection. To remain eligible for the funds, the California Transportation Commission, also, CTC requires that, one, we publicly publicly review the proposed projects. Two, we utilize our PMP in selecting projects.

And lastly, goes to counsel for approval with the resolution identifying the proposed projects. We have consistently used SB ones solely for roadway rehabilitation projects, ensuring we maximize long term payment life and stretch every dollar as efficiently as possible. So, what you see on your screen right now are previously SB one projects since we started receiving funds in fiscal year fiscal year twenty seventeen, twenty eighteen that we've completed throughout the entire city. Early on, city focused primarily on arterial streets, which carry higher volumes and tend to deteriorate faster. But in more recent years, we've expanded into residential neighborhoods, including slurry seal programs.

This reflects our efforts to balance major corridors with neighborhood streets and maintain equity across the city. From what you could see from the map, these projects are geographically distributed. So we're not just concentrating investments in one general area, but we try to hit all corners of the city as possible. So before we also get into, potential s b one projects, I just wanna refresh the committee's memory, memory and the committee on the criteria of selecting, street projects. Usually, this is where we would have done this in the previous meeting, but I wanna incorporate this to give some background.

And I know a lot of you have seen this before, but just as a refresher. So as you're aware, street rehab is one of our most visible and discussed programs, through the city. And we group these streets street work into three main categories, which is arterial major streets, secondly, local residential streets, and lastly, our slurry seal program. What you see on your slide is also our fully burdened costs, meaning they include survey work, design, geotechnical inspection, material testing, construction admin, not just construction, of cost per mile, depending on the type of project that we'll be doing. As far as how streets get selected, NREC previously helped establish our criteria.

Major considerations are streets only, no alleys, being equitable across the whole city, combining work with other utility work such as water or sewer, maintenance history, PCI rating, traffic volumes, and planned development. We have made a consistent effort to distribute the work throughout the whole city rather than focusing in one area year after year. Historically, we tried to combine street projects of water and sewer. However, as you're aware, our water funding has been stronger than our street funding, and we cannot always keep up with pace with both programs simultaneously. And that's an obvious funding constraint we continue to navigate.

So let's let's take a look at some potential arterial street projects, Not necessarily focusing on all the streets, but just arterials. There are several strong candidates that you see on your screen for next year's SB one funded project. To highlight a few, project three and eight would be strong candidates, and we would absolutely love to do them and get them completed next year. However, projects three and eight recently received grant funding for design only, which state of federal funds, which is a positive step forward. However, construction would not be ready within the next upcoming fiscal year.

Therefore, s b ones well, s b ones are intended to be obligated and delivered within that same fiscal cycle. So it'll be premature to allocate the SB ones, for those two, funds for those two projects. They'll definitely be good candidates for future SB one, allocations or other grant opportunities that the city could obtain. For that reason, I think those two are better suited for future alternative funding sources or future funding cycles. Moving on to local streets potential.

So we wanna focus on areas where water main replacement work has recently been completed or is nearing completion. So as you can tell from your map, you could see the different proposed local street projects where the projects in blue are recently either completed water main replacement projects or are gonna be completed here here soon. As discussed earlier, we cannot always keep up with the water main replacement projects and do the street at the same time. So this has resulted in many neighborhoods where the trench work has been completed, but the full street pavement, has not yet followed. Projects five and six, I would say are noteworthy to point out given that it's a mix of poor and fair conditioned streets that can if you take a look at the overall rehabilitation cost since not every street requires a grand and overlay or a full reconstruction.

Some of these streets could you could just get away with slurry seal, instead of a full rehab. But I think overall, looking at all the different locations and projects, from our TRS and local, I think one project stands out, and I think that's our next slide, which I wanna highlight that project. So the one project that staff is recommending for the SB one, funds for next fiscal year is the Rancho Verona Yucca area project. So for various reasons, I think first, this project's gonna be construction ready. We have already proactively completed the geotech investigation, in advance.

So we actually have pavement core data rather than assumptions that allows us to estimate cost more accurately, and minimize surprises during, design or construction. The pavement sections vary throughout this neighborhood between two to seven inches of AC to about zero to seven inches of aggregate base. Based on these findings, we anticipate that certain streets would be able to do a four inch granite overlay. And those streets with the stronger stronger structural base, we can do a two inch granite overlay. Secondly, this is this area is also part of a multiphase water main replacement project.

So phase one was completed back in 2024. Phase two was recently awarded by council and is expected to be completed later on this year. Construction construction activity inherently accelerates payment deterioration. So rather than leaving the neighborhood partially completed or, as you can tell, just with just the trench, repair, we're recommending this recommendation allows us to complete the area cohesively and restore the pavement after two phases of water main replacement. Third, the project that's estimated to be about 3,800,000.0, which is it aligns with what we're anticipating on receiving this upcoming fiscal year without committing other funds from elsewhere.

Finally, I think this residential project reflects the commitment of maintaining equity across areas directly impacted by recent infrastructure projects. So in short, this projects this project location is gonna be ready by next 2027. It aligns with our funding timeline, and it maximizes our prior investment in water infrastructure. And I think, for those reasons, I think this is a good project to complete next year with SB one funds. So with that, the recommended action is for for the committee to support staff recommendations for next year's SB one fund history rehab of Rancho Verona Yucca area.

If supported, we will bring this recommendation forward to city city council for approval. Upon upon council approval, the project list will be submitted to the CTC. I also like to note that the the committee may recommend or suggest an alternative project if desired. However, from from what we're looking at it and from the reasons I explained, I think we believe this project is its most strictly strategic use for next year's SB one funds. So with that, I'll open it up for comments, questions.

Anybody have any comments on staff?

I, I will, go along with the recommendation, and I will make that motion. But I do have some comments on it. You know, I I see this as potentially being like another recent project that we had where we replaced a lot of water lines, and then we replaced some of the road surface. And the neighbors were really unhappy about that. And I see this as being a a repeat of that if we don't actually go through and repave all of these.

So I I think this is somewhat preemptive, and not to say it's not needed. It's absolutely needed, and you have all the data to back it up. I am frustrated that we don't have more funds available. Considering how much revenue the state has and how they dispense it, it's it's frustrating, especially looking at all of those other project areas because all of those other, projects that you showed a few slides back are viable and necessary. They they need to happen. But I can understand the logic being used for yeah. I can understand the logic being used for this one. So that's why I'm supporting it.

I also will support staff's recommendation here and second the motion when made. But I I wanna go back a little bit. This is now my sophomore year sitting here. So now I have two of these to have compared. We went through this a year ago. We made a recommendation for for that one. It went to council, which was recommended. And then we built a different project with with the funding is my recollection. How that's I'll come back to it at the end Okay. How can you can answer this question then very very quickly.

I mean, after council makes a recommendation, there is there are other projects that may end up getting built. Right? I I just wanted to understand what could happen past that recommendation. Do you have the ability to be flexible?

Yes. We can be flexible. We have to report it to the state. If we are changing a project and removing funding, likely, we'd have to go back to council to do that. We are allowed to add projects if we have additional funding. But if we reported a project that we'll be using specific funding for and we decided not to go forward with that project, which we haven't done, we would likely have to go back to council to get that approved and then report it to the state.

If I could add on to that, I think for clarity's sake, this is strictly SB one funding. We have several other funding sources, and we go through the exact same process. And this will come up again as, oh, we funded this through s b one. Now let's look at these other projects. So this isn't one and done, and we don't get a, opportunity to approve other projects. It's strictly s b one categorical funded projects. Which one are we gonna spend on?

Yeah. This is specific. So on the screen, you can see what was approved last year. So Sunny Hills twilight and Firethorn are going out to bid Firethorn very, very shortly. Sunny Hills twilight maybe in about a month or so.

The only one that's been the two that have been delayed, unfortunately, were State College Boulevard 7 A because we have additional funding, from the feds that we are this close to getting approval. So we're really hopeful we can build that in the fall. And the other one is Maplewood area because we have been I'll just throw the water division under the bus on this one. They they took their time doing the water main replacement, so we are delayed doing that work. But, we are hopeful that'll be done in the next year or so.

So based on Maplewood, we've kind of turned our turned away from combining street work with water work because it delays everything and rather going with areas where we know we can move right away into street work and not be at the mercy of another utility or another division having to do other work.

I I didn't mean this as a gotcha. Alright. Get me. But yeah. Going going back to the February presentation from last year, what so one of the recommended projects was Sunny Hills twilight. The other one was the Candlewood area, which I believe was also what went to

Oh, you're right. I'm sorry. That is wrong. Firethorn is not correct.

Candlewood was what was Yes.

You are actually correct. It is Candlewood.

That clarifies it all me.

Yeah. That is that is we will we're trying to see if you're paying attention. You got us. It helps

when you give me an extra month to review the materials.

You got us. That is

my mistake.

That's my mistake.

Any other comment?

I believe Candlewood's out a bit. Yeah. Mister Mueller's supposed chairman. Very close. Yeah.

When we I I I support also this recommendation with the Rancho, Barona, Yukai area. I was just wondering if we push through with this one, it gets got one got approved. How long will we put streets under moratorium?

Five years. Grind an overlay of five years. Slurry seal is three years.

The only reason why I asked is because sometimes it's kind of frustrating for residents that they see that their speech are all paid and done, and then a utility company would come in and break it up again. It does not send a good signal to the public. So I hope everything is communicated to the utility contractors.

So yeah. So as part of the design process and when projects go out, for design, utility notifications are sent to all various utilities that are within the area. Mhmm. One, to put them on notice of, hey. If you have anticipated work, get it done before we get in and pave the street. And two, if they gotta relocate and we see that there's utility conflicts, that if they need to relocate out of the way. Mhmm. So they they're they're made aware and notified of these upcoming street projects throughout the whole design process.

And if they need to break it there, it's understood that they have to, put it back into its original condition, right, according to city standards?

Yeah. And there's there's actually, within our standards, it it states that unless it's an emergency or very, I would say, yeah, influences public safety, that they'll be allowed to, break a or trench a new paved road. Otherwise, you know, it's it's pretty much, now you're not allowed if it's just more of, maintenance operation.

Thank you.

I had a question. Who supervises these cable people when they're doing their demolition? Who does the follow-up to make sure that they clean up?

Hold on. Okay. We need we need to stick to the topic, unfortunately.

Was just wondering when he was talk I'm not Yeah. Following up on his question.

We we gotta just kinda narrow it down. We can we can talk about that in the committee communication at the end.

Okay.

Any other comments, questions, concerns?

Okay. We can move next item. I'll have one Just

a question in a second.

Yeah. Am I required to recuse myself because my mom's mom lives at the Corner Of Yucca in Terrazza? Okay? And that is the neighborhood that

I grew up in. So You're welcome to do that if you feel comfortable doing that.

You're gonna take a vote? Make a motion.

Did did you wanna recuse yourself? I don't see why you have to, but you do you.

Public I think we should I think we have to do public comments.

That's right. We're do public comments. I did make a motion as part of my comments. I do believe mister Sarvis also made a second at that time. Correct. And so after public comments, we can vote on that.

Okay. No one online. Chair Sargent?

Yes.

Vice chair, Bardwada?

I agree.

Member Tuna absent. Member Klingsberg?

Absolutely. Yes.

Member Molina?

Yes.

Member Seaborne?

Aye.

And member Sarvis?

Yes.

Alright. Moving on to our next item. It's gonna be a fun one to draft the fiscal year twenty twenty six, twenty seven capital improvement program budget. So tonight's presentation is one of two meetings. This is part one of two, where we'll get where where we're gonna be reviewing the city's capital improvement pro program for next fiscal year.

I think many of you, if not all, have participated, in this process in previous years. So some of the information might be familiar. However, you know, I wanna start off with providing some background on how infrastructure projects are funded, an overview of the CIP program, and then, the role that the committee plays in this process. And then we'll jump into focusing on all the, the first portion of this, CIP prod, budget. And at next month's meeting, we'll continue reviewing the remaining sections.

So think about this as part one of a two part discussion. So like I mentioned, before we get into the CIP budget itself, I want to briefly explain the different funding sources used for infrastructure projects. I like to start off with, you know, there's a common misconception of that the city has one large piggy bank per se than what we that we use the funds that use to fund all the services and projects. In reality, municipality finance works differently. So the city manages multiple funds, and each one has its own purpose and restrictions.

These these include general operating funds, special revenue funds, enterprise funds, internal service funds, and grants. The fund that most people are familiar with is the general fund. This is the city's primary operating fund, and it's supported by general taxes and fees. It's also the most flexible fund we have. However, the general fund is all also supports essential essential services such as police, fire, library services, and general staffing.

Because of those responsibilities, the amount of available or infrastructure from the general fine is typically limited. For infrastructure projects, we rely on a combination of general funds, special revenue, enterprise, internal service funds, grants. In most cases, the majority of the CAP comes from the special revenue and enterprise funds, such as special revenue funds include gas tax and SB one, which is which are funded through taxes paid at the gas pump, measure m two, which is the county's half cent sales tax administered by OCTA. This the city receives an annual allocation for those funds. Enterprise funds are self supporting and are funded by user fees.

For example, water and sewer funds, those are supported through your utility bills. Airport funds, which are supported by fees and charges related to airport operations. We also have internal services service funds, which is the capital cap facility capital funds, which are funded through contributions from each department operating operating budget, to maintain city facilities. And lastly, we pursue grants whenever available, and possible. Grants are competitive in nature and are are not guaranteed, but in more recent years, the city has been successful in securing outside funding to help supplement the local revenues.

So now let's let's now that we covered the funding side of things, let's talk about the CIP program itself. The CAP budget is part of the overall city budget, and it's included in the city's annual budget document. It serves as the city's planning tool for addressing infrastructure needs in both short and long term. For a project to qualify as a CIP project, the total project cost must be generally $25,000 at least, and it must result in the creation of a new asset or provide significant improvement to an existing asset. The city currently operates on a one year budget cycle, which allows us to review the budget annually.

While the budget itself is adopted for one year, we also prepare a five year projection to help plan ahead. Years two to two to through five are estimates and are subject to revision as funding levels are, priorities change. Public works engineering coordinates the preparation of the CIP budget by working with different departments across the city to identify and prioritize different, infrastructure projects. As mentioned, all city departments have the ability to submit projects for inclusion in the CAP budget. However, historically, you have two departments that account for the majority of the CAP projects, one being public works and the other being parks and rec.

Within public works, we can further break it down by divisions such as engineering, facilities maintenance, traffic, water, sewer, storm drain, etcetera. While police, fire, and other departments occasionally submit projects, in recent years, many of their facility related needs have been incorporated into our annual infrastructure and facilities improvement programs. This provides a little bit of more flexibility rather than allocating funds to a single specific project in a given year and allows the city to address the most urgent facility improvements as they arise. So as mentioned earlier, most infrastructure funding sources come with restrictions on how the money can be used, and this ties back to the earlier point of one piggy bank a con misconception conception. Funds can cannot simply be moved from one purpose to another.

So for example, we we get a similar questions all the time on and we hear questions like, why are we improving a park, when the street right next to it is in horrible shape? And the answer is that those projects are funded through different revenue sources. You know, for example, park dwelling funds cannot be used for park, can only be used for park related improvements and cannot we cannot legally use them to pave a roadway. And likewise, with streets, they're intended to go back to the streets that are parks. So part of our role here as staff is to help the public understand, these restrictions, and how infrastructure funding works and why certain projects, could move forward forward while others can't.

So, finally, I want to briefly touch on the role of this committee and the CIP process. So tonight, we'll walk through several sections of the proposed CIP budget for the upcoming fiscal year. As we go through each each section, we welcome your comments, questions, and recommendations. At the end of each section, the committee will vote on whether to support forwarding that portion of the CIP budget to the city council. Our goal is to receive the committee support to move the proposed CIP budget, so it could be reviewed by city council as part of the annual budget process, adoption process.

That said, your role is, advisory. If there are items that the committee does not support, you are welcome to note that and the reasons why and behind and what, provide the reason behind your recommendation. With that, I'll pause here, see are there any questions before we actually move into the CIP budget.

Any questions from the committee?

Yeah. Can you explain we're we're gonna take a vote on each section here? You can prompt us.

Yes.

So we're gonna go through about four sections. There's about eight or nine sections of the CIP budget. So tonight, we'll go through about four of them. At the end of each section, we'll take a vote. We'll we'll we'll take your comments. You know, we'll open it up for discussion, questions, and then we'll take a vote, at the end of each section. Alright. I don't see any questions, so let's move on. Alright. So that big enough?

Alright. Let's see. Alright. So as mentioned, this presentation is gonna be the first of two. This meeting, we're gonna be focusing on the infrastructure categories of street, sewer, storm drain, air and the airport.

Next month, we're gonna get into water, traffic, facilities, and parts. So as with previous years, I'll walk through the projects within each section and provide a brief overview of each each project before opening up for questions. Before going into the individual projects, I like to start with this summary sheet, which is on the screen. So this provides more of a high level overview of the CIP project by department and division, listing each of the projects or priorities, that we are proposing for the next fiscal year, CIP budget. So for example, we'll start off with streets division, and you'll see the different programs and projects within that division.

And then we'll we'll move on to the next item, which would be sewer, storm drain, etcetera. So the purpose of this sheet is just to give a quick snapshot on how the CIP is organized by category. So like I said, as we go through each of these sections, we'll take comments at the end, and we'll take a vote. If there are no further questions or comments, then we'll ask the committee to consider making a motion to recommend it, to recommend that particular section, on to city council for approval. Alright. Any questions before we get into it?

Just a quick comment. The the really, our intent here is to open up a discussion on to have you guys ask questions, make sure you feel comfortable with what staff is recommending, and how we're essentially want to spend your money. So we're that's really what we're trying to do here is just have an open conversation.

Alright. So

let me see if I need to make this bigger. I hope that's big enough. If not, let me know. Let me see. So I think, so this is the draft.

Obviously, this is a living document, and it is subject to change. So as we scroll scroll through here, obviously, table of contents isn't finalized yet. So we'll fill in those page numbers as the the CFP budget book or c gets completed. So what you see on your screen right now is an overview of the actual, CIP, program, you know, capital improvement program as far as funding. So I think before I get into the individual sections, I wanna briefly highlight how the CIP budget is structured and where the funding comes from.

So the first first section summarizes all the funds that support the capital improvements. So, obviously, these these include restricted funds, enterprise funds, grant funding, state and regional funds, general funds contributions, etcetera. So one thing to keep in mind is that our overall city budget can fluctuate significantly from one year to another depending on, you know, grant funding availability and projections of some of these, funds that we get. So for for example, in some, in recent years, we've received several large, grants, which can increase the CAP budgets substantially. In other years, we receive lower grant lower amounts of funds and grants.

Therefore, it may appear lower even though core infrastructure funding has remained, I would say, relatively consistent in in certain funds. The majority of our CAP funding does come from restrictive sources, meaning that they can only be used for specific infrastructure purposes. Because of that, we often have limited flexibility on how to use those dollars. Another important point is that the scale of infrastructure needs across the board and across the city is significantly larger than our annual budget. So based on past assessment, addressing the city's infrastructure backlog, particularly streets, will require significantly or substantially more funding than we currently receive annually.

While we made progress within the last recent years, in increasing infrastructure and funding, we are still we're still largely focused on maintaining the system and just preventing further deterioration rather than fully catching up on the backlog. So for this year, fiscal year, currently, as it sits right now, we're looking at a total proposed CIP budget of approximately 26,700,000.0. So that is a reduction from last year's, which came in at about 32,000,000 or so. But just keep in mind that this is a draft, and we're still crunching in some numbers from different divisions and different sections. So this number may change.

I don't foresee it changing too significantly. So let's, any questions before I move on to our first section, which is gonna be streets? No. Okay. No worries.

Alright. So let's start off with the streets section. So I'll come back to that map, at the end. But I think, I just wanna give an overview, and we'll begin with the street division. So under streets, there are five, I would say, projects, that are included in this year's CIP, and I'm gonna walk walk you through each and one of them.

The first project and similar to previous years, we structure the street program using what we call a home project. This essentially acts as a central funding account per se, where we place all the revenue sources that support street improvements into this one program. And from that perspective, then we could create individual subprojects as needed. So this approach allows us to track funding more efficiently, maintain flexibility as project priorities shift, and manage projects that extend across multiple fiscal years. So I know I touched this on this earlier with the SP one presentation, but I do wanna retouch on how streets are prioritized for rehabilitation.

So I went over the criteria of that NREC helped establish and staff uses when selecting streets. But just to cover some of those points again, some factors is we are looking at the PCIs, or the pavement condition index from the PMP. We're looking at traffic volumes, maintenance history of pavement deterioration, you know, opportunities to do work with water and sewer improvements, equitable distribution of projects throughout the city, and plant activity. Using that criteria, you know, staff prioritizes streets prioritizes streets each year to ensure we are addressing the most critical pavement needs while trying to coordinate with all the different infrastructure improvements whenever possible. One of the things I wanna highlight is that we are doing preventive treatments such as such as the slurry seal and rehab, program because they extend the life of payment at a much lower cost than doing a full reconstruction.

Hence, why you see a slurry seal proposed for this upcoming year. And I think we've been doing it for the last several years. So I think as we if we skip on those treatments, you know, streets can deteriorate a lot quickly quickly and eventually require a more expensive repair. As mentioned earlier, we considered selecting projects in coordination with underground infrastructure improvements, particularly water and sewer. When possible, we try to complete the pipeline improvements first and then resurface the street afterward.

This approach prevents us from paving the street only from only to trench it again later. So it prevents us from doing that. So as mentioned earlier, we try to do these projects together as possible whenever possible. But one of the challenges we face is that funding levels between street programs and other programs, specifically water per se, they're not, are very different. You know, water division significantly has a higher funding, I would say, available, through their water enterprise revenues, which which allows them to do a lot more water main replacements than what we can do with paving.

Street funding is more limited, and it relies heavily on sources such as SB one, funding and Measure M two, transportation funds, and infrastructure funds, which for the most part is is not enough to match the timing or the extent of the water projects. So as a result, while we do coordinate projects with the other divisions and departments, you know, the street program often cannot keep up. That said, I think staff still looks for the opportunities to work with them. With that being said, current levels, they're not enough to address the city's infrastructure needs. But I think it in order to make a significant impact on the city's street conditions, it would require substantially higher annual investment.

However, the funding we currently receive allows us to just continue doing this preventive maintenance projects. While it does not eliminate the backlog, it helps prevent conditions from getting significantly worse. So what you see on your screen right now, these are targeted street projects, both local and arterial along with the slurry seal, and the proposed funding allocations from the different funding, sources. So from last year to this year, I will say that there the projection of funds for infrastructure and measure m and s p one, are showing in a positive increase. So we're getting more, I would say, infrastructure funds and measure m and s p one.

At least that's what the projections call because they're they're estimates. So compared to last year, it looks like we'll be receiving more. I think last year, we were at 9,000,000 or something like that. So it's it's in total, over the fiscal year, I think we're getting, I think we're closer to 11,000,000 this upcoming fiscal year proposed. Alright.

Let's move on to the second project, which is I I think David touched on this project, earlier, at today's meeting, which is State College Boulevard, from Yorba Linda to the city limits, northern city limits. So this project has been in the works for several years. And today's point, we received federal funds, so I think, supplemented with SB one funds. So this project includes payment rehab along with ADA improvements, curb ramps, sidewalk repairs, striping signage. So this project is currently in design phase, and we are anticipating to bring in construction, in the fall of of in the fall of this year.

Obviously, pending, authorization, that we may proceed, clearance from from the Fed. So next project on here.

Juan, before you go on. Yeah. That give you enough of a buffer to for construction costs to to increase?

So Yeah.

Go ahead.

I forgot to mention. There it's still depending on construction costs, there may be additional funds that we may require. So to answer your question is, we don't know those numbers until the project actually goes out to bid. I know with, obviously, oil prices going up, asphalt is probably gonna go up. So we won't know until we, we put the project out, bid it, and see where the cost come in.

Is there a chance that there we might anticipate additional cost to be funded, for that project potentially? But I think that's where we when the project gets awarded, we'll have to come back to council. And if we need more funds, that's when we'll request them.

So it would come from from general fund?

We could look at other funding sources as far as Measure m two infrastructure to see how we can supplement and make up that cost.

How about more SP one funding? Can you take from other projects that we're talking about that we've allocated the SP one funding for? Or would 300,000 be kind of the upper limit for what you could tap from there?

Well, right now, the 300,000 is it's not re the project itself isn't restricted just for SP one fundings. Right. If, for instance, we have other SB one projects and there's been cost savings, from those previous projects and it's being carried over and this is identified as an SB one project, we could potentially supplement it with SB one. We can take a look at Measure m two. Right?

So this is where or infrastructure funds, fund 11. So this is where sometimes having that home project, right, gives us the flexibility to try and look at. Where where do we need to prioritize these projects? Obviously, the home project are targeted projects, and we want to complete them. But, again, if this is these two specific projects that aren't specific, we have funds from grants, which we don't wanna say no to grant funds. Right? And so this is where we start prioritizing. Hey. Maybe it is that we take money from the home project and supplement it with, to complete this project.

I I think what we're saying here is, let me backtrack a little bit, and then I'll I will get there. So the CAP budget is showing where we're putting new money for the year. It is any new money in a project. We know for this particular project, the budget we have right now is not sufficient for construction. However, we also keep track of the monies that we have, and we have set aside x amount of dollars that we feel will cover this.

However, we don't want to allocate it directly to this project right now because we don't know exactly what those costs are. However, this is a little bit different knowing that we know we will need additional funds. And we have 4,000,000 of SB 1 and we're putting 3.7 of that on the other project, it seemed more logical to us to put the remaining money dedicated solely new money to this project rather than just holding $300,000 off here. So it's a little strange in that respect, that we're showing the new money here. Even though we know it's not enough, we could have allocated the other funds.

But prior experience has told me that sometimes you want to hold off until you get the full construction costs and give us some flexibility because we we probably have some fund balance, some savings over the years that we may pull from, and we'll do that rather than from here at this time, if that's helpful.

Extremely helpful. It's you guys are dealing with a very tough job trying to predict out cost fifteen months from now with funds you gotta lock in today. Thank you for adding some color to that.

Alright. Just

a quick question. Yep. I think I already know the answer. Do any of these projects ever come out under budget where the contractor says, hey. It wasn't a million. It was only 300,000. I mean, does that ever happen to any large degree?

Yes. Actually, we do a pretty good job of budgeting our quantities, and we have a few what we call buffer quantities in there. A lot of times, our our actual contractor costs are very, very close unless we have an unforeseen and there's a change order. Our contingency, we've done a pretty good job of getting most of our contingency back, and our admin costs have been pretty good. We're we're pretty efficient now, so that helps too. So overall, yes. Typically, we're on the budget. The construction costs are usually pretty close.

Got it. So it's not like the the subcontractors ever gonna call up and say, hey. This went faster.

Yeah. We they we they try to pull the whole, hey. We want extra money, and we we pull the, hey. Your cost went down, but I'm not seeing you giving us a credit.

I would tell them it's

a fun conversation. It's not a

coffee shop where you're mandated to tip. You know, they're not turning that screen towards you and asking. Right. So no. I appreciate it. And, yes, I've noticed that there's a little bit of buffer. From reading, a lot of this stuff over the last several years, you guys are really good at estimating. So thank you.

We're getting better. Yeah.

Alright. Moving on to the next project, which is the Harbor Boulevard Complete Streets. So I think you a lot of you are familiar with this project. This is a project that's occurring on Harbor Boulevard between Valley View Drive and Vallesea Mesa Drive. This is also a federally funded grant project, that the city secured a few years ago.

So previously, this project was budgeted for design. Now that we anticipate construction to be begin, you know, cross fingers, next fiscal year, we are now budgeting the minimum local match that we are required to meet the grant conditions in preparation of construction. To right now, we're just showing the local match. That's the minimum required. But to Dave's point, this might be another project where we know that we may need additional funds, and to which we'll take a look once construction costs come in.

So just an overview of the project. You know? Just it's gonna be a payment rehab project, sidewalk gap closures, you know, protected bicycle lanes, traffic signal, new traffic signal at the Brea Dam Park, street lighting upgrades, ADA curb ramp improvements, and, also does have water main replacement in this area. So one of the biggest things in this project is that it is a proposed lane reduction, from six lanes to four, to accommodate these bike facilities. So this this is a project that has previously gone in funding throughout the different fiscal years.

You could we try to show the funding on there, the previous fiscal years, and you could see that, you know, for fiscal 2425, it was the grant three zero six was what the what was eligible from the grant for design. The 50 k is the city's match at that time. Then came along we moved along with the project, and we've we're currently in the design phase. And for, design, cost, the city put in Measure M two, to cover the difference, from, what was not eligible for the grant. So now that it's underway, we're anticipating construction to start next year.

So, Hans, what you see here is the crap federal funds that we'll be receiving for construction that's eligible and the city's local match minimum local match.

Juan?

Yes. Quick question. Could you, in, like, just a couple

of

sentences explain complete streets? Because we will see that show up from time to time, and it sounds like, well, what do mean complete streets? It's isn't it complete?

Maybe you can help me out on this one. But it's the

Yeah. I'll take this one. So complete streets means that you're accommodating all means of or many means of transportation as you possibly can, not just the vehicles. So particularly in this segment of roadway, this is prime for it. We are missing segments of sidewalk, so we'll be addressing the pedestrians. We're also going to be providing a portion of the roadway with a class four, which is a raised bike lane off of the roadway and separate from the sidewalk. So we're addressing pedestrians, bicyclists, and the roadway conditions. So it's making it as complete as you possibly can.

Thank you.

Any other question? Okay.

Alright. Moving on to the next streets project. So this is our annual project to maintain a curb and gutter, sidewalk reconstructions. So this project addresses damaged sidewalks, tripping hazards, and drainage issues caused by damaged curb and gutter. So much of this damage occurs due to, one, aging infrastructure and mature tree roots, which can lift and crack sidewalks and curb and gutter over time.

So this program helps reduce the city's liability exposure, related to trip and trip and fall claims. So because funding is limited, we typically focus on sidewalk repairs, particularly those that present safety concerns. So like I said, this is our annual project, and we try to address these deficiencies and take care of these, sidewalk repairs. Our last project, which is the pavement management plan, also known as the PMP. So this this is continuing funding of the PMP updates, which are required by OCTA in order to in order for the city to remain eligible to receive, measure m two funds.

So the plan requires that major arterials, roads, be inspected every two years, and local streets to be inspected every six years. However, we typically try to break this out, with in regards to local streets. Rather than inspecting the entire system all at once, we spread that workout. So we do about a third of the city's residential local streets every other year. So that way we kinda spread the cost and keep our data more current and up to date.

So every year, we try to put in money for for this project. So now that I know we walked through the five projects within the streets. I wanna show the first map, which doesn't show projects four and five, but at least it gives you a general idea of what we're targeting for next fiscal year throughout the city. So the ones are the priority ones, which is the program the street program projects. Two is the state college, and then one three is the Harbor Boulevard Complete Streets project.

So just just one thing to keep in mind here is or kinda wanna highlight is we're kinda showing projects throughout the whole city, trying to be as equitable as we can. So with that, you know, this wraps up the street section. So I'll open it up for any comments, questions the committee may have. I think once we answer all those, we can then move on to take a vote, whether we, the committee supports, this section of the CIP budget.

Any question from the committee?

Before this, I if you're if you're interested, I can do a quick recap of the funding and why we picked the way the funding levels that we did. It's up to you guys.

No. Nope. That's fine.

No. I think we're good.

I'd like to make a motion to support staff's recommendation for streets.

And right after public comments, I second it.

Yeah. Me too. After after public comments. Alright. Public comments.

Any hands up? No hands up. You guys wanna take a vote? Can I take a vote?

Chair sergeant?

Yes.

Vice chair, Bardwaja? Yes. Member Tuna absent. Member Klingsberg?

Yes.

Member Molina?

Yes.

Member Seaborne?

Aye.

And member Sarvis?

Yes.

Alright. Moving on to the next section. So we'll be talking about our sewer division. So unlike our street program, sewer system operates as a enterprise one, meaning it's supported by the utility rate revenues rather than general tax funds or SP one funds or other funds. So the sewer enterprise funds supports daily operations and maintenance, staff and equipment, and capital improvement projects.

Similar to the streets, program, sewer division, we also have, a home project, which is our annual sewer replacement program. This is an ongoing program that allows us to replace aging sewer infrastructure and address deficiencies, throughout the system. Fortunately, I would say that sewer system currently is in relatively good shape condition, compared to some of our other infrastructure, sections. Because of that, the current funding level is generally sufficient, to maintain the system and address localized repairs. So typical projects include pipe replacements, maintenance access improvements, repairs identified through, ongoing inspection or CCTV.

So many of many of these projects are coordinated with street and water improvements when they when they occur in the same area. So operational so after operational costs are covered, we we are approximately 1,000,000 per year is typically available, for sewer capital improvements. So pretty much what's left over from after operation costs come in. So for next fiscal year, what you see on your screen is actually we're proposing to allocate 2 and a half million for sewer projects. So 1,000,000 is part of our typical annual funding that's left over, plus an additional 1,500,000.0, and that is mainly because of our Euclid Malvern siphon project.

So previously in previous fiscal years, that specific project received funding for design. So now through this year, in anticipation of that construction that project going into construction, we're budgeting an additional, 1.5, increase on top of the 1,000,000. And we're using a portion of the sewer's, sewer funds balance that we've accumulated from prior year savings. So that's where we're making up that additional 1.5. So this this allows us to move forward with that specific project that's already in design, and we anticipate that it's gonna design's gonna wrap up soon.

Therefore, you know, taking advantage, getting that project done. Moving on.

Just to just to go back on that one real quick. We, in engineering, every month have a, status meeting with the sewer division, to so we're interacting with where we are doing work in engineering throughout the city, where they're having issues from an operational standpoint. And we have a list and, a long list of projects and items they would like to do, and we're constantly reprioritizing them. And this the projects you see on the screen are the most current priority projects that we would like to take care of, mostly from an operational standpoint. So that's why we're kinda targeting those projects you see on the screen.

It's more operational. They're either divisions having issues with cleaning, access, or maybe the pipe is a little undersized because of ADUs and multifamily now. So they're seeing issues there rather than we're just need to up you know, do massive pro we don't have the ability to do massive projects right now, unfortunately, do our funding. So we're just targeting those, and that's how we do it. So we keep this home project to keep us flexible because if operations comes up with something, it gives us the ability to be flexible and jump on it, as opposed to putting money in other specific projects and kinda tying it up, if that helps.

Mister chairman? Mister chairman?

Yeah.

I I I just I'm just curious. Is everybody here in the city using the sewer, or some some percentage of the residents are still on septic?

There are a few locations on septic. I don't know how many. There are a few, but not too many. Most people are connected to our sewer system.

Mhmm. Yeah. The the reason why I asked is because if I understood it right, septic, enterprise funds was mentioned earlier, and I understood it that funds coming from the enterprise funds are being paid for by the septic users. Am I correct?

No. They don't they don't pay a sewer fee. They pay a sanitation fee, and that's a set fee because they are not con they're not connecting to the sewer system itself, I believe.

Mhmm. And that's where we get this the enterprise fund?

The enterprise fund is is actually it's a percentage of it's based on a percentage of your water usage. I can't remember. It's 25% of your water usage, then that's put into the formula to determine how much sewer enterprise you you pay. And it's similar for the sanitation fee. Mhmm. But because they're not connected, they this this the septic actually, it's the other way around. And they're on septic, and they don't have water. Anyway, they they they pay a a different fee because they're on septic than than people do who are connecting to the sewer system.

So in other words, if you're using water, you you you pay for the enterprise fund?

If yes. If you you've got a water system connection and a sewer system connection, you pay a water fee, and then you pay a sewer fee. And the sewer fee is based on how much water you have used because a certain percentage of that is going down into the sewer. So you're paying for your share of the amount of water that's going into the sewer system. Okay.

Thank you.

No other question. Alright. Thank you, David. Moving on to the next project and to Dave's point. There you go.

So while we have funding to maintain and do certain smaller projects that we talked about in the home project, We don't have sufficient to implement larger scale sewer system projects that are identified in the sewer master plan. I mean, these are much larger projects where either we have to go through a railroad right of way, huge, and it's huge, increase in pipe size. And so I know it's being shown with the CAP project, as unfunded just to show that, hey. We're gonna need funding here sooner rather than later. So just wanna keep that in mind.

Yeah. So this project has shown even though there's no money for next fiscal year, you know, actually voting on this one. Our intention is just to put it out there that our ability and our revenue for CIP is going down, every year, and we definitely don't have the funding to do any of the major, master plan projects that are needed. So in the future, it will come that we will need additional funds to address these projects. They're not critical at this time, but there will come a time. So we're just highlighting that at this point. The future projects that need to be done per the max plan are are technically unfunded at this time.

I had a question. If the sales tech goes into effect next year, will that suffice any of this?

That is always to be determined, but I think, it's fair to say that is not the intention of the infrastructure tax to fund an enterprise system. The enterprise system is funded completely separately. It already has a dedicated funding source, so that funding source is to in to address its own system.

That won't help us.

That is not the intention.

No. Will the water rate study help? Is that where this additional funding could

feasibly come from? The sewer enterprise fund has its own rate structure. So to increase the revenue for SEWR Enterprise Fund, you would have to ink or adjust and likely increase the rate structure of the SEWR Enterprise Fund.

How does that is does council initiate that?

You would have to go through council to do that. Yes.

Is there any regular cadence to that, or do they decide to do the rates?

Been increased since day one, which was fifteen ish years ago.

Thank you.

Alright.

So I think before we move on to the next segment, I do wanna show where the annual sewer replacement programs and the targeted locations and the priority projects that we're trying to hit. So here's here's the map, and, obviously, it's it's a little different than from streets. Right? This is where our needs are. So this just shows in general where these projects are located at. So with that being said, I'll open it up for further comments, questions, or if you wanna take a vote on this section. Or Any questions? Public comments.

Just a little comment. Can you please go back to the map for the sewer?

Here you go.

You wanna make it bigger?

No. No. It's a it's just it's all black. Can we make can we put some colors in it so that it can be easily identifiable?

Do you have a highlighter?

Uh-huh. Something like that.

Sure. We can do it.

We can do color.

Everything's PDF now.

So Yeah.

They're

alright. It's fine.

Yeah. I think historically, because this was all printed black and white, it just colors were not an option. And then you gotta expensive. Well, and you gotta comply with the color restrictions of people who are color blind too.

Yep. So Alright. Alright. Since there are no public comments, do you wanna take a vote on this section?

Yes. Do you need a motion? They need a motion?

Move.

Move that we support staff's recommendations for sewers.

Second.

Okay. Let's take a vote.

Okay. Chair Sargent?

Yes.

Vice chair Bardwaja?

Yes.

Member Tuna absent. Member Kleensberg? Aye. Member Molina?

Yes.

Member Seaborne?

Aye.

And member Service?

Yes.

Alright. Awesome. So let's move on to the next section, which is our storm drain, system. So to give some background on where storm drain improvements are funded, they're primarily funded through the Drainage Capital Fund, which comes from the portion of the city sanitation fund. And so as a result, you know, there is limited funding available each year for sovereign capital projects.

So similar to, other sections, we're we we focus on maintaining on what we got with the existing system rather than constructing new facilities. So this includes, you know, inspecting our storm drain pipes, repairing deteriorated pipes, with with point repairs, and also lining older pipes that are still in good shape and, you know, lining them, extends their lifespan. So, typically, areas of focus has been these older corrugated metal pipes, especially those that run through people's properties. I think by identifying and rehabbing these pipes early, we can prevent larger failures and more expensive emergency failures. So we try to address those areas.

One topic that I think comes comes up a lot frequently during storm events is water flowing in the streets and, you know, and how it's flooded. But I think, I think it's important to understand or that streets are designed to function as a part of the storm drain system or storm water conveyance, system. Well, like I said, like, it appears like it's flooding. In many cases, they're just simply functioning as designed, which is conveying the water storm water toward drainage system downstream. So similar to, sewer, you know, we do have a a storm drain, home project for these annual miscellaneous storm drain repairs and or emergency repairs.

This is an an annual project, that's ongoing, which allows us to repair, you know, the the aging infrastructure and address the emergency needs.

Juan, I have a quick question. When was the last time a private property owner filed a claim regarding storm drain failure and and therefore flooding, like, capacity issue?

I I I'm not aware of a specific claim or number, but I will say that we do get residents calling us about some sort of, hey. We got a we got some sort of a flooding issue, and it turns out to be that, hey. There's a pipe in the back of my property. What can we do? Right?

Understood.

Yeah.

I remember the last one I remember was about five years ago. Mhmm. And the neighbor complained that the common block wall had moved.

Mhmm. So yeah. Thank you.

Sorry about that. So I think it's, I just wanna point out, as you can tell from the funding sources and the project costs, there's, we're obviously putting in money for next fiscal year, and we're anticipating on putting money the next fiscal the following fiscal year. But I think as we get into fiscal year twenty eight, twenty nine, we are showing some unfunded dollar amounts. This is just staff's reflection of currently the projection of where after covering operational costs, staffing, anticipated increases in cost, construction costs, I think there's gonna be little to no remaining revenue available, to allocate towards CAP, projects. So this is very similar to what we see with streets and gas tax where the gas we don't get much gas tax towards the street CIP section, and it mainly goes towards operation.

So I think that's just something to point out, you know, that it's gonna be limited, at least what we're projecting. And just kinda wanna paint a realistic pay picture, as we move forward with upcoming fiscal years.

I have the same question as before. How do we or how does council increase the Drainage Capital Fund through the sanitation fund, right, you said?

Yeah. It's it's either you, you know, gain more revenue through sanitation, which we'll attempt to do. You have you dedicate a new form of revenue like an enterprise fund, to do it, or potentially if there's this would be potentially eligible for any increase in infrastructure funds from an increase in revenue from that side. So as there's a sales tax for infrastructure funds. This possibly could be eligible for that. Yeah. This is a this is a this is scary.

When was our last storm drain master plan?

Ours it was actually 1996. We have been very, very slowly working to do an update on the master plan, and the biggest this is not making us look good. The biggest hurdle I face right now is updating our GIS. Mhmm. It is out of date. Some areas woefully out of date, and it's taking a lot of efforts. And quite frankly, we have other priorities, unfortunately. So we're chipping away at it, but I there is no point in doing a master plan without solid background backbone information. So until we have that, I can't do the up update, but I wanted to do it five years ago.

So you know that there's a funding shortfall, and we know that the pathway to closing that gap is we need to bring on specialized staff that can address GIS or sub it out. I mean, somehow, we have to close that gap. So that requires revenue. So we have you know, in order to get more revenue, we need to have some revenue. Mhmm. Okay. And that is, the purpose of this body, to advise counsel on where money should be spent. So, I would advise that we spend time on that GIS so we can move forward with the strum drain master plan.

Very much trying on that. We've made progress. It's it's it's just slower than anyone would like.

Chipping away at it. Yeah. Thank you.

This is this may not be too much, but I I'm just wondering. Whenever our resident drains their pool, do do they drain on the sewer line or on the storm drain?

You know, old old old properties may connect to the sewer, but that's not allowed anymore. And, obviously, anytime we find something like that, we will disconnect it and reconnect it to the drainage system either via, you know, curb course to the street or catch basins basins or pipes.

So in other words, they drain now on the storm drain. Am I correct?

I'm sorry?

They they drain their water pools on the storm drain? So No.

No. Which ones? He's asking about residents draining their pool.

Oh, pool. Pool.

Oh, so No. Sorry. Sorry.

Sorry. Our Soren Drain system. No.

That's what the pump that pump that out into the street is what they're supposed to do.

But because may may They're

supposed to de chlorinate it before they pump it out. But Good luck with that. Yes. Exactly. Right. We don't see that too often. At least I don't from the people in Bria.

Because if they're using our Storm Grain to drain their pool, we might as well ask them also to, you know, charge them a fee to buffer up our fund, Storm Grim Fund. So

Yeah. It would be an interesting one to do that. A lot of people do it without permits, and I know I'm sure they're not they don't think they have to get a permit. If they dechlorinated, I don't think they have to get a permit. They can just put the water into the street. Mhmm. But the problem is I don't think a lot of people dechlorinate it sufficiently before they dump it onto the street.

Okay. Alright. Thanks.

Alright. Moving on to the next sec sorry, project. And I think David touched on this already, which is projects from our drainage master plan. So, obviously, one, our master plan is outdated, and we don't have sufficient funding to try to tackle any of those identified projects in the master plan. So, you know, goal is to update the master plan and see where we get more funding from.

So with that, you know, this sums up the Stormdream section. So we could open it up for public comments and then take a vote.

Any comment from committee?

Alright. We take a motion to

A motion.

I'll move it. And I will also recommend staff find some more money for some GIS.

I'll second that.

Alright. We're take a vote.

Chair Sargent?

Yes.

Vice chair Brad Waja?

Yes.

Member Tuna absent. Member Klingsberg?

Aye.

Member Molina? Yes. Member Seaborne?

Yes.

And member Sarvis?

Yes.

Alright. Yeah. Alright. Let's move on to our last section, which is the airport. This one's easy.

You don't necessarily need to vote on this one since there's actually no funding proposed for next, fiscal year, but I just wanted to give a background on some of the, a project that's been on the works. And this is a South Ramp pavement rehabilitation project. This was listed in last year's fiscal year's budget, and this is in anticipation of, receiving federal, funds and state funds, grants, to do a a project out in the airport, which is the South Ramp payment rehab. So I just don't wanna keep it in the books as if, hey. They're putting money aside for or anticipate anticipating this project in the in the near future.

So with that being said, that wraps up the four sections for, the CAP budget for this year, for this session. Sorry. Next month, we'll go over the remaining sections, which is gonna be water, traffic, parks, and facilities.

I had a question.

Yes.

Just to back up a little bit, so I understand this this page with the airport. What is the, airport enterprise fund? What is that?

It's, similar to the Sewer enterprise fund. Enterprise funds are self sustaining. So Brendan charges fees for people to utilize the airport. Those fees are his revenue. Those revenues are used to offset his costs. So he doesn't have any general fund. He doesn't have any other sort of revenue source to offset his costs. He he all his revenue from the airport is used to offset his operational costs.

Okay. So this this page is showing us that that money won't appear till 2930. Is that what you're saying?

Yeah. So we're just showing that Brendan has, another project scheduled, but he he's pushing it out because he wants to get done with his projects that he's doing now and also gives him the flexibility to see if any other FAA, or federal loans come available that he can utilize.

Okay. Thank

you. If you're looking for a motion on that, I'll move the, staff recommendation.

I'll second. Vice chair, take a vote.

Chair Sargent?

Yes.

Vice chair Berndwaja?

Yes.

Member Tuna absent. Member Klingsberg?

Aye.

Member Molina?

Yes.

Member Seaborne?

Aye.

And member Sarvis?

Yes.

Alright.

Let's, move on to, our last presentation and to everyone's favorite part of inRect. So just to give you a few CAP and general infrastructure highlights. So, typically, you know, we're we show what projects are in design and bidding phase. Not much has changed from the last time you guys saw this. We're still grinding through projects.

We're anticipating certain projects one, six, and nine are out to bid. So we'll be getting bids coming in for those projects here soon. So those projects are gonna move on to the next slide, which is the one in construction, this upcoming, meeting. For design bidding for water only, again, not much has changed here. We're still grinding away through projects.

Just one change, which is our it was a water main replacement project in various locations that moved on to construction. And, actually, there was another update, which was the Yucca area. This was a water main replacement, which we could get on we could talk about in this slide. So this is similar so this is the same location that we talked about the SP one. So this project's already been awarded, the Yucca area.

So this is approximately one mile stretch of water main replacement. Construction costs are coming in at about 1.6. That's what the bids came in. And it's anticipated to be completed, you know, this summer, fall of this year. We talked about the water valve, replacement.

So this is various locations throughout the city. So it's, 12 water valves that are needed to be replaced with an option to do an additional eight. So this is just, in a way, replacing some of these valves so that from a maintenance operations, it reduces the number of customers that go out when water valves are being shut off, or if there's a water main break. So miscellaneous CIP projects. So I wanna just highlight one section of this, which is gonna be the storm drain.

So what I wanna talk about is a specific storm drain repair, that the city actually completed. So let me just walk you through the location. So this is along Bass And Cherry Road, East Of Harbor behind Saint Jude Medical Center. It's directly adjacent to the Fullerton Loop Bike Trail, you're familiar with that area. So where you see the star is where we actually did, some repairs.

Where That's

right under the bridge. Right?

Yep. Right under the bridge, where there was significant storm water runoff, substantial erosion, during our recent storm events in earlier this year and late last year. So while this location was already in less than ideal condition, I think the intensity of the most recent storms really pushed it past the tipping point. And I'm gonna show you some pictures of before and after where I think we needed some immediate attention and action on this. So what you see on your screens is what was out there.

Obviously, as you can tell, I'm in so much great shape. You could see storm water significantly eroded the surrounding area and completely washed out huge and large sections of concrete, pipe, you name it. And if you're wondering what was there before, that pipe right there, that is CMP. Yeah. That's corrugated metal pipe.

So, obviously, the outlet was severely compromised with substantial amount of soil runoff and eroded. You know, it was starting to undermine the areas around it. And then given the proximity of the, you know, the trail, the bike trail, and also the, you know, the Bassinetry Road underneath it, I think it created a legitimate safety concern. I I mean, I I think it's legit. And so and just increase, you know, the risk, you know, and also, you know, increase future damage or further damage, I would say, if if it was left undressed.

So like I said, I think it it was obvious we we need to take action on this before the situation started to get worse.

Just a question on that. Yeah. Now isn't that typically BLM land? Because at one point or army corps. And was the because this is probably the third time I've seen this in the last fifteen years where that area is just kinda given way. Erosion wouldn't be the right term, but, I mean, it just gave way. And if I'm not mistaken, they had thought about going through army corps, but it was going to take forever to get it done. So said go ahead and just get it fixed.

So this this there's a lot to this. So the this is army corps land. It's the dams. Okay. We lease it, but also in this particular area, we have a roadway easement because the city wanted to basically build the culverts and block the soap.

So we are responsible for all maintenance and repairs of the drainage because we built it. That is separate from us wanting to widen the road, which will take years and years and years because of going through army corps. This was a maintenance project versus the street widening. The street widening will also probably need us to adjust and move these these pipes further out, but that's completely separate from this, which was a maintenance project.

So to widen Bastion Chury. So can can I ask you? Because this is probably the second or third time, like I said, in fifteen years. It's at least the second. I was out there the other night, and it's a vast improvement over what was done previously. Number one, is it done I hate to use the word. Is it done better this time where we're not gonna have that happen again in a few years?

So I think it definitely buys us time

Okay. I would say.

Where's the after photo?

It's let me show the after. So these these are pictures of what actually got done out there. So to I need to answer your question. It's it's this is not the final solution or to it, but I think it buys buzz buys us time for a much much larger future project Okay. In between, which I would say you correct me if I'm wrong, David, but It looks this would get addressed through that winding project,

which is

down down

That looks good.

You know what? It's a heavily used area. I ride through there three nights a week, and it's yeah. It was definitely a safety issue. Yeah. But it looks amazing compared to what it looked like. I'm just hoping it's long term.

It's it's amazing that you can see on the right side. That is the low flow Yeah. Culvert. It is amazing how much water comes through that Yes. Constantly.

I had one question.

Year round.

What did you do with the, in the previous slide you showed us, what did you do with the five golf balls that were laying in there?

Probably got buried.

I think the one of the reason one item we did this was decided to use asphalt. Yeah. We think, hopefully, it can be more flexible when storms come through, easier to maintain because it is we're gonna have to maintain it. I told operations, you know, maintenance guys, you're gonna have to come down here after every rain, check it out, but it's asphalt. You know, hopefully, we it's easier to maintain it. Well, if that concrete cracks, we're done. Right? Undermined everything. So I'm hoping that the asphalt will have give us the ability to maintain it in a much better way than we had done before.

Well, on behalf of the thousands of riders that go through there in walkers, we

thank you. And we use the contractor, and we use city crews out here. And the city crews, I did the hat. They they knew they they got it, and they did a really, really, really good job.

And they seal that asphalt. Correct?

No. You don't have to seal it.

No. Most of the projects that I work on, I manage about 200,000 acres a year. And anytime we have water water runoff when we do the requirement for all our projects is that the asphalt contractor seals it. Because if it doesn't, it deteriorates it over a couple years. It it killed it.

Yeah. If you have concentrated flow through there, absolutely will. But we're not gonna seal this. We'll just keep an eye on it and, you know, maybe do patches or overlays as as needed to keep it going.

Thank you for taking the time to answer that. I explained it so well. Yeah.

No problem. So today's point, this was a joint project with the on call contractor with third city maintenance. So they were able to extend that pipe. So or pick up from where it broke off and extend it with an HDPE. So that's a 40 in 48 inch HDPE pipe going through there.

I I'm just curious. I I'm not familiar with this area. Mhmm. But I can see the water gushing out of the pipe. Where did that pipe where did that water came from, and where is it going?

From septic tank.

It's it's a huge tributary area to the north. It kinda flows through the golf course even from Brea even Brea Golf Course.

This

area right here? It's it's it's basically, the area is part of the Brea Dam. It's always weird to know the Brea Dam.

Any of that irrigation water?

Or Yeah. You've been

none of that's irrigation water coming through?

I'm sure that's part of it is irrigation water. It's runoff. It's just runoff from a very large tube area to the north, and it runs to the dam.

I mean, that is a natural waterway, natural creek. That's why army corps manages it, lets us use it because you couldn't really build in it.

Okay.

Alright. So moving on, I just wanna highlight two projects real quick, which is the curb and gutter and sidewalk project. So this this year's annual project that got awarded. That's anticipated to start, later on this month or early next month. So that's gonna take care of approximately 80 specific locations that were identified as, you know, needed for sidewalk repairs or curb and gutter.

The other project I wanna highlight, which is the Santa Fe Parking Lot. So this is located just on it's located on 115 East Santa Fe, right in the heart of downtown. That's kinda what's what's nearby? Calaveras and that parking lot? Behind

the old Williams Company building right by the train station. Yeah. Yeah.

So that project, just recently got awarded. So back in 2025 or last year, council allocated, $400,000 from the downtown parking program, specifically to rehabilitate these parking lots in downtown. So this kinda just reflects back on that that these are dollars that were committed and that were it's downtown revenue, and it's being put back in downtown, obviously, to support downtown and then cancel those businesses and help out as much as we can. So with that, I'll just wrap it up with staffing updates. Obviously, from our last last meeting, this the civil engineer recruitment obviously didn't go as planned.

And so we're working with HR to put this out as an assistant slash associate engineer level, to backfill that position. Aside from that, we haven't lost anybody, so which is good news. So with that, that that wraps up my presentation. So I'll open it up for any questions or comments.

Any question from committee members? Greg? Any initial? Okay. Alright. Guess that wraps this up.

So that concludes hold on a second. The presentations, but, let me see. So this is where we could open it up for staff community communications so you could ask any questions or comments. I think, chair, you had a question at the beginning regarding telecommunications and streets and

I think he answered that question. You're gonna directly talk to him. He I have to apologize because he called me directly and got me involved. And I tried to suffice the situation by driving over there to see the tree limb that day, and then he started to bother me. He called me, like, 10 times, and he said, you know, what are you doing? Which guy said, look. I've I'm referring it to public works. They'll take care of you. You have to go through the protocol. I'm not the mayor, so I can't order them to do anything.

And he said, well, come and look at the tree. So I did. I took time out of my schedule to go down there. And like I said, I kept getting calls. So finally, my wife said, just don't take the calls anymore because he's he wants to rip the tree up. But here's the problem. The horticulturist for the city of Fullerton said that's a healthy tree, and he's not gonna rip out healthy trees. So he's coming over there because he owns a house in Sunny Hills, multimillion dollar home he's renting out to people. His wife passed away eight eight years ago, nine years ago. And he's with this other woman and moved down to his old house, and now he's complaining.

But that's the that's the reason why he's he's calling me because he's frustrated, and I told him, we can't rip out every tree. They all look the same. We can't rip out every tree because you don't like something about it.

I'm sure

that, I'll close that. I'm I'm out of that. I don't wanna be involved with that anymore.

Yeah. Well, I know David gave him his contact information and business card. So sure. We'll reach out to him, and we'll communicate with him and coordinate something with him. So if there's no other staff community communication

I just wanna make sure that the documents that he presented to us make it into into the council file. Sometimes when I say things into this microphone, the city clerk responds very quickly without any action needed to be done. Thank you.

For sure.

And I would just like to oh, go ahead. Well, I just wanna say thank you for the the pickleball courts at Union Pacific Park. My wife is down there with a group of friends playing every Saturday morning now, and the courts are wide open all the time except for when they're there for the most part. So

Good to hear that.

Hopefully, start to get a lot more use as people figure out they're there.

Correct me if I'm wrong, but are those the first pickleball courts?

They are the first outdoor Outdoor. In in Fullerton. Yeah. Yes.

I'm sure we'll be asking for lights eventually.

In regards to the tree we were talking about, I think it has something to do with the gentleman here earlier. Right? I was not able to respond immediately. But I think issues at that level should not be able to reach the city engineer and the deputy public works director. At the level of the three arborists, it should have been resolved already. I mean, I don't want to use the word trivial, but I know when you go up there It is. Your responsibility becomes more bigger. But at that particular level, should be handled by the three arborists.

No. That should have gone to the city manager, not even to you guys. It was that important. So

People are frustrated. They they're not hearing the answer they wanna hear, so they're just gonna wanna elevate it. It's fine. I'll I'll go talk to him.

And I and I say that in jest, but I think, realistically, that's why when I asked this, shouldn't just go somewhere else.

Yeah. I'm sorry.

I have one last comment. My birthday was last week, you guys. I turned 66.

Happy belated birthday,

sir. I would've shared my protein bar with you if I'd known. I'm sorry. Hate it when that happens.

So if I appeared to be

a little

slow in the motions tonight, it's because I just turned 66. Okay? So cut me some slack.

I thought you're only 65, man.

Well, you know, I had a compliment. Somebody that I met, I they called me on the phone the other day on a business transaction. I and I told him, oh, I just turned 66. And he said, oh, I thought you were older than that. That was a very nice comp, Ed. And with that, I'll close or adjourn if you're ready.

Yeah. Just for next agenda forecast, as we meant as I mentioned, we'll continue with the CIP budget review and then our general CIP infrastructure highlights. So with that

I will adjourn.