City Council - Regular Meeting

Okay. We'll go ahead and

start our study session. Call to order back at 05:04PM. Wanna pass it over to city attorney Burns for a comment on council member Bui.

Thank you, mister mayor. Just for the audience, council member Bui is participating remotely under the just cause exception. He is sick, and he I imagine council member Bui will need to confirm this, but he is in a room with nobody over the age of 18 with him.

Thank you.

K. Next, we have public comments. Study session matters only. Do we have any request to speak?

I have no request to speak.

K. We'll move into presentation. Boys and Girls Club's lease agreement roof replacement ad hoc committee. Presentation by Rob Frizzell, deputy city manager, community services director. Now back. You're up.

Thank you, mayor, council members. Again, Rob Frizzell, community services director, deputy city manager. Joining us tonight is also Art Roanveld, CEO of the Boys and Girls Club of Huntington Valley. And tonight, we'll be doing a study session on the lease agreement roof roof replacements and the proposed ad hoc committee. As you know, as discussed at the March, staff presented information on those following items that currently with the Boys and Girls Club, the planned roof replacement and the ad hoc committee proposal.

Just to ensure we all understand that we're talking about the same locations. In this photo on the north end of the Civic Center here is our Fountain Valley City Hall. Just behind it on the east side a little bit is the Learning Child Care Center of the Huntington Valley Boys and Girls Club. And then also their club on the south side of the quad is the Clubhouse Academy and the adjacent parking just south of both buildings, which constitutes that two acre location that we're discussing. Currently, the Clubhouse Academy is leased through 12/31/2026.

They're both buildings and the child care building is are leased through the end of this calendar year. I apologize I didn't put the lease rates on there, but they're both roughly between $7,000 and $8,000 a month for the two buildings. Right now we have updated costs. We updated these related to the item 11 on the admin calendar tonight. The pending roof replacement for Clubhouse Academy is looking at $448,000 and the pending roof replacement of the childcare, which Scott I believe was actually pulled or excuse me the Clubhouse Academy was pulled out of the roofing project item 11.

So for the considerations tonight will just be the childcare building for $555,000. On both of those facilities, as you know, we're working through lease negotiations with the county and National Park Service approval for the planned redevelopment in the Fountain Valley Sports Park Kingston branch for the the Boys and Girls Club. And we're hoping to have shovels in the dirt in the near future and and something completed prior to the end of the year when this lease is up. And for the childcare building, Boys and Girls Clubs does desire a long term lease agreement to help both the city and the Boys and Girls Club make capital investments into those buildings or into that building to help their participation numbers continue to increase. And for council discussion tonight is the recommendation made its strategic plan to create an ad hoc committee comprised of city council and city staff to present recommendation back to the council for the two acre site behind City Hall, which we briefly discussed before.

One option that ad hoc committee to look at is to just continue the current use of that location or an amended use of that site plan. And obviously that committee can bring whatever recommendations back, but it could look at a recreational redevelopment of that area because it's currently well, it was a previous community services building and now recreationally used by the Boys and Girls Club. Public or private development, it is city owned land. It would have to go through the the surplus land act and and any other options that would come with that. Overall, the long term civic center site plan, the site that we're currently standing in now, Is this the long term plan for this location or would that committee recommend something else?

And then also potentially civic use. Our public safety has expressed some desire to look at rehabilitating that that Clubhouse Academy facility for some potential use of public safety and or other civic uses whether HR or some other departments use that building for other other municipal needs. So with that, I'll open up the discussion on the creation of the ad hoc committee. I'm available for any questions related to the Boys and Girls Club. Scott Smith who joined us here is our Public Works Director. Anything related to the conditions, the facility conditions, he can help answer. And we have our grown valve here, as I said, with Boys and Girls Club.

Great. Thank you so much. I'm gonna start with the first question. I'm curious. So if if we decide to move from the current lease land use and we're considering some other type of a land use but still have ownership of that property, does the surplus land act still require us to do some kind of a process?

For another municipal or civic use?

Right. So we it wouldn't change ownership, but we would be basically redeveloping it into something else. Colin?

It depends on what we redevelopment or use it for. If we change it from if we go from a civic use to say a city hall that doesn't generate rent or anything of that nature, then no, don't have to go through the surplus. Okay. Yeah.

That and that's what I was thinking. Yeah. Perfect. Okay. Open up for questions

to cancel.

Question. So as part of the general plan update that we recently did, was this site considered in any way as

part It wasn't. No? Nor for the Parks and Rec master plan either.

Okay. When was the, I guess, when was the last time that the site was sort of, I guess, considered for for any other alternative use.

Maggie, was that three years ago when when they brought the surplus land opportunities to Is Omar here? Oh, perfect. My knight in shining armor.

Good evening, mister mayor, members

of the city council. My memory isn't that great, I believe it's about

a year, year and a

half ago, maybe year and a half ago that we considered surplusing this property

and maybe doing something else with it.

Okay. Alright. Thanks.

And it wasn't correct me.

And that in number plan? It was not in the general plan. Correct.

Not in the not in the general plan. Okay. Alright. Thanks.

Councilman Gratus?

Yeah. I'm just curious for the learning academy. Is that or the preschool?

I forget what we Child care.

Child care. Okay. What what maintenance have we done on that building over the last ten years, if any? Scott?

As far as the dollar figure, have staff looking into that. I apologize I don't have that. But according to the lease, we're we're focusing on the structural components and the roof. So anything that has to do with the internal, that sort of thing, we haven't been doing it. So we focused on what our lease obligation is, which are the structural elements, and and now we're coming forward with the roof. And yeah. We we did. That's right. Thanks, Art. We just this past couple weeks, we've worked with the Boys and Girls Club and and helped with some flat work removing a tree and helping with some flat work to address the playground area for them.

Also, I'll I'll just add in response to your question, that's one of the desires of the Boys and Girls Club is looking at the maintenance and and replacement needs of different amenities in the in the facility and their desire for a long term potentially a five to ten year, five year with a five year option long term lease.

Okay. Any other questions from council? Make sure to recognize councilman Bowie if he has any questions. You'd be none.

Alright. There we go. Director Rob, thank you for the update information. I wanna ask you, I know that in the strategic budget planning that we had session that we had, we mentioned about two council members and staff, how we thought about considering also a member of the public to be part of that ad hoc committee and particularly when, you know, last time when we had a discussion reference to this particular building, as you see, there was a lot of people in the community that that came out and and spoke what we were planning to have there. So have we thought about having a member of the public to be part of ad hoc committee?

Yeah. It was discussed at strategic plan. It's obviously gonna be the pleasure of council this evening in the creation of the ad hoc committee. I believe the consensus was in order to move the project forward as quickly as possible to bring back recommendations to not include the public. But that if if council desires to do that in the creation of the committee, you can.

This is just my my opinion. In my opinion, I think it's worthwhile. Look reconsider it and perhaps include two members of the public. As you know, especially those who are passionate about this area to have them be part of that ad hoc committee perhaps because they could perhaps share some of the concern that we have and how can we move forward as an agency and having the support from the public as well. That's my point on it. I think we should have it.

Quick question. So the reason why I brought up the surplus property act is that process, if I recall, the school district did something similar when the decision to sell Moyola to a developer took place, and that required what they called a seven eleven. It's it's a seven member up to an 11 member, and it was it was a prescribed process. I I'm thinking we might wanna at least look to that for guidance because that's how a formal process would would work if it would if it ever elevated to surplus property act. So that I recall had primarily public members, But maybe we could get a little bit of background on on the seven eleven committee for the for that process.

Yeah. Whatever the direction of council is, one of one of the reasons that we do wanna move quickly with the project is obviously there's a a roofing project that needs to be done there. And the sooner we can come back with recommendations of what to do with the entire site, either we move forward this evening with with the roofing project. We move forward with the roofing roofing project approval, but don't don't do the roof with one of the first projects and give it a little bit of time to work with the Boys and Girls Club and the ad hoc committee. But either way, we have pending work and there's more work that needs to be done as council member Grandis referenced. So the quicker we can come to a direction with these look these facilities, the quicker we can do the work.

Mister mayor, I have a question.

Yes. Council member.

Let's see. Well, might there be any potentially sensitive or confidential information looked at by the ad hoc committee? I'm like, I don't know in what depth. So

I don't believe so. It's gonna be we're gonna come back and present all the information information to counsel, and I don't I don't anticipate.

Okay. Yeah. I think the benefit of of this committee is you're getting a wide range of opinions, both both sort of inside city hall and externally in the community. We we saw when an idea, you know, true or not floated a while back in the response we got from from the public when an idea was was identified and that, you know, we we saw the the the impact that that made with with various speakers on that topic. So to me, that's a signal that it may be helpful to reach out to the public, at least have some some representation on the committee.

But I I recognize that there's you know, time is of the essence for the for the work. Here's what I suggest. Whatever it's the pleasure of the council now, I'll throw out a seven member committee with two council members as a start. Why don't we kinda go from there?

How many how many of them would be staff? How many would be the public? Because we need to have staff included in this.

I I will tell you that there the fire chief would like to be involved, obviously, from the public safety. I think he can connect with the police chief on that. Omar related to any public potential public use, myself and Scott Smith. So four four city staff are o five if the police chief joins. So maybe we do look for an 11 person committee like you referenced.

Or or at least have two members of the public. So five five city and two public So nine total?

Nine total. And who would the members of the public be? And I do remember previously in discussing this property, I have to say, there was a lot of misinformation, not by us. A lot of misinformation in the community.

Councilman Bui?

Yes. To the member of the public, I think we just put out there for those who are the member of the public are would like to apply for for that being part of the ad hoc committee and let let let it be, you know. I think it's it's worthwhile to have the member of the community, you know, partake in this decision making as we saw last last time last meeting, it was a lot of very passionate member of the public.

Yeah. Yes. You could you could say that that

there is some misinformation, but once again, keep in mind that this is a originally, it was a civic center

that's a public facility. So if we

remove that, I think it's worthwhile to have the public waiting. Or if we go and create something else, it's worthwhile to have them waiting as well.

The way I look at it, it's a public building.

And another idea is we have always operated under the sort of the election process for all our committees and commissions. There are some cities that actually council appoints the committee members. What about a situation where each one of us would get to appoint one public member?

That's not

That would be a lot of people.

And and if we can't get to an even or an odd number, I would be willing not to be one that appoints and the the other four could appoint just to get to.

So that would be 13 total? So far, we've got five, seven, oh I see. Four more is okay,

so 11. Those other four should be 11. And I'd be willing to

And can I

the council members to a point?

Just want to sort of just to recap, what do we what do we want the outcome of the committee to be?

To present recommendations on the two acre site behind City Hall for council consideration.

Okay. Actually, oh, I'm sorry.

And another thing we do is we could just make it a planning commission study session. We don't have to do the ad hoc committee, but just as an alternative.

I mean, quite frankly, I'm not in favor of cherry picking committee members. I mean, that we have planning commission and all the others. I think we had a conversation one time. Yeah. It's a bad look, think.

I don't know. I think I I don't think it's a bad luck to ever include the public.

So

No. Mean bad luck, not luck.

I'm sorry. I meant I stuttered. Look. I meant it's not a bad luck to include the public on something like this. I think it's a good idea. The other thing I I I would say is let's not limit it to just say the two acres. Let's just say the whole civic center. Let's include the fire, the police department, city hall, and the library and come up with a overall. It it may be that the recommendation for everything stays, but let's not limit ourselves.

Agreed.

Let me clarify. I didn't mean it was a bad look to involve the public. It's a bad look for each council member to pick their preference as to who I like, I believe in all the others would be for a member of the public. I'm not against the public being

Gotcha.

A member. I'm against us picking one specifically. So.

It's pretty standard throughout the county. Most a lot of cities do that. It's not that unusual.

And I was also thinking just as a matter of efficiency and time. Otherwise, we would go through a a typical candidacy process and involve the city clerk and have applications to review and right? And and that that's gonna take probably more time than we want this committee to start.

And to find time for all of us to interview them, that was the big issue last time that for interviews, it was like, poor Rick, I think we changed it five times on him.

May I if I may add, depending on what the city council decide, if I can encourage the city council to at least consider one member of the public if you choose to go down that path to be someone within this vicinity. So, you know, they potentially might be the most impacted individuals. So if you do decide to select someone from the community, at least one

with From the Los Alamos Park neighborhood?

There's representation here.

Okay. Yeah. That's a good point.

And I don't know how we're gonna select the council members, but I'm interested.

I'm interested as well, and I stated that in the strategic planning meeting.

But I I think I think

I said it last time is those council member who are interested should send your, you know, your your weather communications to the mayors if you're interested, and I think the mayor will decide, you know, of of how many applicant move forward on the council.

I agree.

Sure. I'd be willing to do that. Sounds like there's more than two interested for two seats.

So Sure.

We can do that. Okay. So we're close. It sounds like up to

Eleven. Eleven.

Eleven, which which would put us at sort of a a maximum for a seven eleven committee. Yeah. Again, I think that's that's helpful for a process.

So we currently have five right now. I'm sorry. Seven. Two potential city council member and five staff member. That takes us to seven. And if city council is deciding to include the public, you have potentially four spots, if anything. But if it's not four spots, you know, keep it odd, two. Two to four.

Yeah. And if we can't decide on the public right away, there's no reason the ad hoc committee can't start without the public and then get them on as soon as we possibly can do that. I don't wanna see it delayed.

Okay.

Okay. So it sounds like it's a go, and it would be either a nine to 11 member committee. The the variables would be whether it's two public or four public.

And I'd support nine. Do you want to know our preferences?

Or

Sure. Yeah. I'll go to

I go

with nine.

Go with nine? Okay.

I I prefer I I like the the board of trustee idea seven eleven. It's important to have a little bit more more than two member of the public. It might be. Yeah. So I'm in favor of seven eleven

rule Okay. Committee.

Yeah. I'm good with the way the mayor outlined it. So for eleven? Eleven. Eleven. Yeah. The way five, two, and four.

Vice mayor Harper?

I I don't I don't any.

Okay. Okay. I I too would prefer eleven, so that's three one. So we will have a 11 member ad hoc committee.

Okay.

It will consist of two council members to be determined, fire chief, police chief, community development director, city manager.

No. It would be

Sorry. Community services. Scott.

Two deputy city manager.

Lecourt's director. Okay.

Okay. Or could I could I ask Colin if there's any parliamentary procedures in the ad hoc committee that we need to be aware of information or initial meetings?

For the initial meetings, it might be a Brown Act committee. I've wrote down here that I need to check that. But it is an ad hoc committee of less than council, but it's not composed solely of council. So I need to look and see if this is something that's gonna require Brown Act agenda and all that all the all the things that go with it. I'll follow-up on that Thank you. It might be.

The other question would be, are these member each individual have a vote in the dialogue, and would that also include the five staff member? Just clarity.

Yes. That would be my vote.

I think equal weight in the in the votes. Mhmm.

They they are purely advisory. So it's it is coming up with some kind of a consensus, whether it's vote or otherwise, some kind of a recommended project to advise to the city council.

City Clerk Miller, was there any request from the public?

We do have two requests to speak. First is Katie Wright on Zoom.

I as you all know, it's a difficult situation when someone volunteers for a position, and the decision was already made before they ever put the app in. And decisions were made unfairly. So I just want you to remember that people are watching and they're going to be paying attention when you cherry pick whoever you decide to put on the membership of this committee. Thank you.

Next speaker is Dan Hay.

Welcome. Welcome. I hadn't planned on speaking today, but Council Member Brandes made a comment about looking at the wider, bigger picture of the entire City Hall area here, which I think is a phenomenal idea. Driving around the complex and the headquarters here over the last sixty days, as our city continues to grow and get larger, we've got nice facilities but I don't feel they're very secure. You're able to drive around the outside of the police station and have windows completely open to the public and subject without security around it.

Same with City Hall, our City Hall here in our council chambers. You're being protected now by stanchions, you know, it had been wide open before. I just think it's something that we should look at. If we're gonna look at this back property here, we should be looking at the entire facility here to maybe maybe remodel the entire city hall area or the or the the complex here to where the police department, we get them up in our in our city city officials up on a 2nd Floor type situation where the Ground Floor is the public coming in and our city officials and our police department and fire departments are are more protected and secure as we as we get larger. So I I do like that idea about not concentrating just on the property back here, but on the entire complex to see if maybe there's a bigger plan that we could be looking at.

So thank you. Thank you.

I have no other request to speak. So I just wanted to

make sure we had clarity on the on the method for choosing the members of this committee. Could could we just make sure that that's crystal clear? And I wanna just check one more time with counsel because we wanna do this right and bring it bring it to formation as quickly as possible. So I'll just check once again. Is it the pleasure of the council to select the four members of the public using the standard procedure for all commissions and committees? And I'd just like to hear everyone's kind of up or down on that.

Well, yes. However, I believe we need to interview and see the application process, and this will be an idea I'm gonna propose at the end of the meeting. However, for this one, see the applications and for sure interview the person must.

Okay.

I would say in the in the interest of expediency, think we can just appoint a council member appoint a public member for it to be as quick as possible. If we have more time, then if you wanna if you're not concerned about the time, then we can go through the interview process. But that'll but I guess they could meet without the public members in the meantime. So could could be an option, but

Okay. Okay. Thank you. Council member Grandis?

Yeah. I I think it would be good to try that too. We don't do it in our city. Have a council member appoint the person. Think, again, it'll be much quicker. I think what we could do is still have applications go to our city clerk for everybody who's interested and then so at least we know and they have an opportunity of some you know, if somebody doesn't know how to get a hold of us individually, they could at least submit a request to the city clerk, and he could provide it to all council members to review, and then we could select who we'd like.

Okay. Councilman Bui, what would be your preference? Interview or appoint?

Thank you. I like the idea of council member Grant has just mentioned, and I do agree to the internal time timeline. So I like the idea that all the applicant can submit the applications, and we,

as council member, go through it and appoint the applicant. I like the idea.

I too think that would be a good opportunity for us to try this method, and it also would be expedient. It would still require applying. We would still have the documentation, documentation, and we'll give it a shot. Okay. So I think you've got direction on the eyes of the committee and the formation process.

My only question was for Colin. Do we need to appoint council members this evening, or can we do that at a different time?

How else would we do it? Yeah. If council members need to appoint themselves either now or later, but that's the only way for council members to be on the committee is for council to do it. So that has to happen in a meeting.

Right. We have time. We can we can work through that right now.

Yeah. I'm I'm I I would defer to my colleagues to be on the committee. So I'm I'll take myself out.

Yeah. I think I too would like to defer out and leave it open to my other my colleagues. Okay. So there's three for two seats.

I didn't hear. Is council member Bui interested?

Council member Bui?

I'm okay either or to be on there or not. It doesn't matter, really. If if if there's a need for me to be on there, be more happy to serve. And but if my other colleague want to serve, that's fine with me as well.

Okay. Thank you. I I think it sounds like councilwoman Constantine and councilman Grandes volunteered right out of the gate. Why don't we appoint you to the as the first two members of the ad hoc committee I do. With city staff.

I do have one request though to do this. If so everybody, please don't tell my wife I signed up for something more.

Deal. Okay. Okay.

Great. So we have our two council members. We have our five staff. We will send out information on getting the four or interested parties from the residents to the council members and we'll form our committee as quickly as possible.

It's like the basketball tournament. We gotta draft the the final the final four.

Mister mayor, on the application process, how long would you like that process to go for? I can I can get

the notice out tomorrow? So, yeah, it's it's, like, over a month long for the typical commission committees, so we would want to expedite that.

Would I can set it at two weeks. If we don't have enough applications, we can extend it.

Two weeks. That sound reasonable?

And when do we have to appoint by? By the by the first meeting in May?

You could do you would

we would look to appoint first meeting in May.

That that'll work for me. I I will be obviously you guys all know I'm going out of town, so I can I'll have email, though, so I could make sure that I do that Great. While vacationing.

And and for clarity, I will I will be not I will be the one not appointing. Let's put it that way. So it will be vice mayor and the and the three council members appointing the four. So we're good with that. City manager Lee?

Mayor, does the school district have that 07:11 kind of procedure in place that maybe staff can reach out and get more information to help guide?

Don't think we need it now. We just we just came up with what we're going to do.

Yeah. Think that's in the state education code. I think it's something with state education properties. So

yeah. Okay?

Great. Thank you so much.

Thanks, everyone. I think we've got our committee. Alright. Okay. We'll go ahead and recess until 6PM. See you back then. Thank you.

Center. Reach back to center, straightening that spine as we come up. Reach center. Reach. Good. Keep breathing. Tummies in, keeping those alignment points. Good. Two more. Down, up. Last one. Let's switch sides. Here we go. Reaching down, reach the muscles along the rib cage. The latissimus dorsi muscles help with breathing and posture. Good. Exhale. Inhale. Good. Breathe.

Reach. Two more. And last one. Okay. Setting one of my weights down. You don't have to set both your weights down, but I'm choosing to set one of my weights down. I'm gonna get into a lunge position, and I'm going to set my weight out in front and pull back. Vicky's gonna demonstrate it where she leans forward with one elbow on one knee, on one thigh, and then she's gonna reach forward with her opposite arm. And it's like a lawnmower, starting a lawnmower. Okay? You can hold onto the chair if you're standing, or your thigh. Keep your chest lifted. Reach forward. Pull it back. Please use caution with any spinal rotation, especially if you have osteoporosis.

You wanna keep that spine nice and straight, placing the weight down in front, and pulling it back. Exhaling as you pull. That's it. Reach. Pull. So it's like pulling the laundry out of the dryer, getting dishes out of your dishwasher. One more, and we'll switch sides. Good. Same thing, Vicky. You'll go ahead and rest your arm on your thigh, and then reach forward with your opposite arm. Here we go. Reach. Pull back. Good. Chest is lifted.

Eyes forward. 45678910. Two more. Last one. Good. Very nice. Okay. We're gonna go ahead and stand next to our chair. Place the weights on our thighs. If we're standing, if you're seated, you can rest your weights right right above your knee.

We're gonna begin with knee lifts, working quadriceps. Lift and lower. Up, down, two. If you wanna add more balance challenge, let go of your chair. Four five six seven eight nine, ten, eleven, and 12. Switch to the other leg. You know one thing nice about these is that people that are using walkers probably don't walk a lot because they're worried about their balance. Where our legs are gonna be so strong that maybe they'll get up and walk. They might. That's right.

That's our goal to build leg strength so that they're more confident. Yeah. That's right. Here we go. 12 more. 123456. Good. 78. 4 more. 910-1112. Very good. Alright. We're gonna go ahead and go into a lunge position. Nikki's gonna do a knee lift and an extension as an alternative. Okay? With weights. With weights. Of course. Alright? For those of us standing, I'll turn to the side.

You're gonna bend down and up, holding your weights at your side, and up. Down and up. Down and Down, up. Good. Our spine is straight. We're nice and tall. Good. Working on that leg strength again, and balance at the same time. Last one, and let's switch sides. Okay. Neutral spine. Tummies are in. Chest is lifted. Here we go. Down, up.

Down, up. Good. If you're getting tired, take a quick break. Join us when you're ready. Seated alternatives are being shown. Great job, Vicky. Thank you. Down, up, down. Up. How

about

one more? There we go. Good. Shake it out. Okay. Let's work the calves. Seated, you're gonna rest the weights right above your knees. Those of us standing, the weights by our sides. Toes are facing forward. Lift and lower your heels. Okay? So it's up, down. Two, three, four, five, six, seven, eight, nine, ten, eleven, and twelve. Good. Now we're gonna rock back and do toe raises.

Okay. You might need to hold on. One, two three four five six seven eight nine and ten. Let's go ahead and all have a seat in the chair. We're gonna do some abdominal work before we end our strength training session. Okay? Cross your weights over your chest if you'd like. Otherwise, place them safely under your chair. Okay? We're gonna do our tilt backs with weights.

Tilt back, squeeze up. Back. Two three four five six. Good. Keep breathing. 7. If you wanna count with me, that makes you breathe. Right? Yes. 910-1112. Very nice. We'll do one more option here. We're gonna go tilt back, and then we'll lay raise the knee as we come back up. And I'll demonstrate first. So you're gonna tilt back. As you come up, you're gonna squeeze. Little crunch. Okay? Very small movement. Here we go.

So tilt back, up as you you're gonna crunch as you come up. Crunch. Crunch. Crunch. Crunch. Raising the spine as you come up. Little tilt. Little crunch. Good. Working the abdominal muscles. Keep breathing. Good. Last one. Very nice. That ends our strength training portion of the class. Let's take a quick break and get some water, hydrate, and we'll be right back for our flexibility cool down routine.

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Welcome back. Let's begin our flexibility routine. Take a deep breath in up. Big exhale out. Let's do that again. Inhale up. Exhale out. We're gonna take one arm over, reach it, wide base of support, stretching the rib cage, all the muscles along the rib cage. It feels so good. It does feel good, doesn't it? And release it. Let's stretch to the other side. Reach. Hold it there. Keep breathing through the hold.

Very nice. Good. Okay. Let's tilt the neck down and swing it side to side, side to side, bringing it back to center. Go ahead and tilt the head to one side. Gently assist by pulling it down. Press the opposite hand away. Rotate around that shoulder joint. Feel that stretch come down your neck, and rotate the other way. Good.

And slowly bring the head back to center. Let's tilt the head to the other side now. Gently pull down. Press down and away, and rotate around that shoulder joint as you gently pull down. Good. And let's rotate the other way, and slowly bring the head back to center. Nice job. Okay. Take the hands, interlock them, and press forward, rounding the upper back slightly. Feel that stretch come from your upper back down your arms, and release it. Take the hands behind the back and lift. If you can't interlock your fingers, just press the palms up behind you. K. Opening up the chest muscles. Good.

Hold it there and keep breathing, and release. Tricep press. Taking the arm up, we're gonna press up on the soft tissue of the arm so the elbow goes towards the ceiling. Feel that stretch in the back of your upper arm where the tricep muscle is. Hold it there. Good. And then walking the back, your fingers up the back and down the back, trying to get them as close as possible, working on upper body flexibility. Really helps with range of motion around the shoulder joint, keeping you flexible. Good. And release it.

Other side, tricep. Pressing up so the elbow goes towards the ceiling, holding it there. Keep breathing through the hold. And now walk the hand up the back, trying to get your fingers to touch as close as possible. And it's okay if they're far apart. You just keep trying, And, hopefully, you'll get closer and closer. Very nice. Now for the shoulder stretch. Bring one arm across the body and gently pull down and towards the chest. Good. Hold it there. Feel that stretch come across the upper back and down the shoulder. Good. And release it. Let's do that on the other side.

Hold it there. Feel that stretch. It's important that you feel the stretch where we're trying to stretch it, isn't it? Absolutely. That's right. If I said my thigh felt good, you'd say, what? That's right. Okay. And release. Trunk rotation. We're gonna turn the body, the whole body, the hips, the shoulders, the neck, everything goes with the trunk twist, keeping the spine nice and straight. Okay. Rotating side to side. Last set. Side and great.

Alright. For those of us standing, we're gonna stand behind the chair, and we're gonna walk our feet straight out. And, Vicky, you're gonna do a trunk extension where you reach up and extend, exhaling as you hold it there. Those of us behind the chair are gonna walk our feet back, and then we're going to simply place our head between our arms, making our back like a flat table. Hold it there. Feel that stretch come down the shoulders, cross the back, and release it. Good. Okay. Alright. Everybody have a seat now.

We're gonna do a hamstring stretch. We're we're gonna work the back of the leg now coming towards the front of the chair. I'd like you to go ahead and lift that sternum up. Exhale as you press forward. You can extend the arm if you'd like or simply place your hands on the side of your leg. Hold it there, And release. Switch sides. Heels on the floor, toe to ceiling. Lift the sternum, and press. Hold it there. Feel that stretch come up the back of your leg. Good. All the way into your lower back. Hold it there. Keep breathing, and sitting back upright.

Okay. We're gonna get to the outer hip now. If you can, cross your legs so that your foot's on top of your thigh. But if you have a bad knee bad hip, you might prefer to drop that foot down towards the ankle. Let me do it like that. Sure. Alright. We don't wanna hurt your hip or your knee. So sitting up nice and tall, lift that sternum up, and go ahead and press forward. Feel that stretch outside of your hip. Good. And release it. Other side. Okay. Again, if your knee or your hip bothers you on this side, drop that foot down near your ankle.

Inhale big. Press that sternum forward. Hold it there. Good. Feel that stretch across the outside of your hip. Nicely done. And release it. Okay. Straddling our chair, we're gonna turn to the right. Extend one leg out behind us. The toe is on the floor. Alright? And I want you to go ahead and press that heel down towards the floor. And as you press, you should feel that stretch come down the front of your leg from your hip flexor, stretching out the quadricep muscle. Good.

Hold it there, and release it. Okay. Let's turn the other direction. Okay. Extending that leg behind you as much as you can. Toes on the floor. Press the heel down. Holding it there. Chest is lifted. You should feel that stretch come right down the front your leg. Good. And release. Coming back, sitting square on your chair. Gonna lift one knee up. Rotate the ankles. Rotate the wrists. Great. And rotate the other way now. Same foot lifted. Sitting up tall, practicing our neutral spine, and release.

Let's lift the other foot up. Ankle rotation. Add the wrist. And let's rotate the other direction. This is good for fall prevention too if you're Absolutely. That's right. Keeping the ankles mobile. Alright. We're on our ankles all day, aren't we? Yeah. That's right. Use them when you walk. Have seen some people with really stiff That's right. Ankles, and that's the fall. That's right. We wanna prevent those falls by strengthening our ankles. Okay. So we're gonna point and flex. Point, flex. Point, flex. Point, and flex. Other foot. Point, flex. Point, flex. Point, Flex.

Last one. Point and flex. Alright. Taking your hand out in front, pull those fingertips back towards you. We're stretching out our flexors and our extensors in our forearm. Turn the hand. Pull it back. Nicely done. Other side. You should be feeling this stretch Oh, yeah. In the forearm. Good. Turn the hand so the palm's facing outward. Pull those fingertips back towards you. Stretch those hands out.

Let's go pointer to thumb, pointer to thumb, middle to thumb, ring, pinky, working on our finger dexterity. Very nice. And let's take a deep breath in up. Big exhale. We'll do one more. Inhale up. Finish with a big hug. Pat yourself on the back, and thank you for joining us today. Please join us again. I'd like to thank Kay and Vicky.

I wanna thank the audience, the people that are watching and please stay with us. I can guarantee you, you will feel better. I feel so much better because I do exercise And I've lost two sizes of pants without dieting. That's great, Vicky.

Thank you

for That's sharing great. Stay tuned for a Feeling Fit Club health highlight.

Thank you for tuning in to Feeling Fit Club. Hi. I'm Pam Smith, the director of Aging Independent Services, and I'm here today to tell you about San Diego County's ten year initiative, Live Well San Diego. Did you know that three behaviors, improper diet, lack of exercise, and smoking lead to four diseases, respiratory problems, cancer, heart attack, and diabetes, are the cause of over fifty percent of the deaths in San Diego. These startling statistics are why we launched this Live Well initiative, to build a healthy, safe, and thriving community.

In year two of the initiative, we're working to make the healthy choice the easy choice. Participating in a Feeling Fit Club is a great way to get active, either through the program on television or visiting one of our 20 sites around the county. It's also easy to get active if you come to one of our beautiful parks around the county. Today, I'm at Sweetwater Regional Park in Bonita, and the park and recs department can show you lots of ways to get active, hiking on the beautiful trails or exercising on the equipment located around the park. I encourage you to check out your local park and get active.

Good evening, everyone. I'll call the meeting to order, 6PM sharp. We're gonna start with the invocation. So if you would please rise. Would you bow your heads and pray with me?

Dear God Almighty, we thank you first for bringing this council, city, leadership, staff, and community, and the chamber audience, and those watching now and in the future altogether to do the best work for the people of the of Fountain Valley. Please guide us with the wisdom to analyze complex issues facing our city and to do this in a spirit of collaboration in all our deliberations this evening. Lastly, dear father, God, we pray for peaceful engagements here and around the world so that we can all strive to be the good, the light, and the salt of the earth. We ask this in your most holy name, Yahweh God. Amen. And we'll have the salute to the flag council member, Kim Constantine.

Thank you. Please join me in the salute to the flag. Ready, begin.

Pledge allegiance to the flag

of The United States Of America

and to the republic for which it stands, one nation under God indivisible,

with liberty and justice for all.

Thank you. Sure. I wanted to first go over to city attorney Burns for a note on council member Bowie.

Thank you, mister mayor. Council member Bowie is participating remotely pursuant to the just cause exception. Council member Bowie, correct me if I'm wrong. There are nobody else, over age 18 with you. In fact, you were in your office at City Hall, but participating from there because of a illness.

And that is correct. Thank

you. We'll move to city council successor agency housing authority roll call.

Council member Bui? Here. Council member Constantine? Here. Council member Grandis? Here. Vice mayor, vice chair Harper? Here. Mayor chair Kunin? Here. All members are present. Thanks

so much. I don't believe there are any announcements reporting out of closed session.

Or if there were? Two matters in closed session. There were no reportable actions.

And are there any supplemental communications, city clerk Miller?

We have no supplemental communications. Okay.

So we'll move to city manager Lee for her update.

Yes, mayor. City council, I just want have one update for the community. There is a planning commission tomorrow here in the council chamber at 6PM. There are two items of discussion. One is the planning actually, I apologize. A code amendment objective design standards and also unfinished business 8550 Warner Avenue project, Parkside Fountain Valley. That's it. Thank you so much, May.

Great. Thank you so much. Quite a bit of quite a bit of items. This is the time of the year when the city is really busy, lots of activity. So the city in partnership with the Small Business Development Center, Cal State Fullerton, Sola Salons, and Advanced Beauty College is offering a seven week hybrid program for aspiring and established beauty professionals looking to elevate their business potential.

The program will be presented in both English and Vietnamese on hair, barbering, manicuring, lash, eyebrow makeup, and skin care services via Zoom. You don't wanna miss that. We've got a notice for the planning commission. This was just mentioned by city manager Lee, so so that's out there. Registration is open now for adult softball. It's a new season. Same squad, same energy. Early bird registration is open. Don't get left on the bench. The season starts 05/18/2026, so register at fountvalley.gov.

Fount Valley Chamber of Commerce will be hosting network at night. That's gonna be at Fogo De Chao. It's gonna be Thursday, April 9, 5PM for a couple hours. That's over on Edinger in Huntington Beach. And I'd like to thank the sponsors In The Park and World Financial Group.

Chambers also hosting the twenty twenty six Business and Leadership Awards. Join us as they spotlight the best of the best in Fountain Valley. That will be Wednesday, April 22, 11:30 to 1PM at Mile Square Golf Course. Title sponsors include Memorial Care, Hyundai Republic Services, and Golden West College. Well, it's that time of year, free compost giveaway, April 18, 7AM to noon. This is put out by the OC Waste and Recycling. I invite you to a free compost giveaway on April 18. So it says Brea, Irvine, and San Juan Capistrano. Okay. You clear?

You can grab nutrient rich compost to help your lawns, gardens, and landscaping thrive for free. Come down to the greeneries in Irvine Brea and San Juan Capistrano to pick up compost that will help your community grow. Community service day is on Saturday, 04/25/2026 from 9AM to noon, sponsored by Greater Huntington Beach Interfaith Council. There are multiple service projects and one at Mile Square Park, FV Sports Park for planting, mulching, weeding, and other enhancements. Join us and register at communityserviceday.org.

On the development front, Oak Point here in Fount Valley. This is a new exclusive enclave of luxury two story detached homes with gracious interiors from eighteen hundred eighteen hundred and eleven to 2,252 square feet with soaring ceilings, three to four bedroom designs with loft and entry level flex space. Each home has a private backyard and a private driveway plus intimate courtyard streets. And the 15 new single family home project developed by Benani Development at Talbert Avenue and Newland Street at the former Courageous Ranch property is nearing completion. Price from the low 1,400,000.0 and open daily from 10AM to 5PM.

For in for more information on that, visit live-oakpoint.com. Big congratulations to captain Fromm on graduating from the FBI National Academy in Quantico, Virginia. The National Academy is a highly respected ten week program focused on advanced leadership, communication, and fitness training. It brings together experienced law enforcement professionals from across the country and around the world, all selected based on their dedication and proven service. We are proud to have him represent the Fountain Valley community and the Fountain Valley Police Department.

So I said there were a lot of activities. How about a round of applause? Okay. Next, we're gonna move into to presentations. We have the pleasure of having student activities update from Los Amigos High School.

So I just wanna read a quick introduction. On behalf of Los Amigos High School and and their ASB, thank you for provide it seems like it should be read by them. But I'll go ahead and read it. Thank you for providing this opportunity for our students to share their pride, dedication, and love for both our school and our community. We will have four ASB members presented this evening. Kenya Villareal Giles, president. Do you wanna wave your hand? Alright. Monsoir Valle Chavez, vice president. Alright.

Kate Trung, secretary, and Carol Williams, treasurer. They will be accompanied by Alexis Wasson, Adrian Fernandez, and myself. We also notified and invited their parents as well. So this I think this is the first time we've done this, and we're excited to have Los Amigos come and present. And so we'll we'll welcome them to the microphone.

Come on up.

Good afternoon, mayor and fellow city council members. We wanna thank you so much for having us here and for giving us the opportunity to talk about our school and all of our achievements. First off, we will begin with the table of continents. So ASB, who are we, the California distinguished school award, our early college academy, our sports and clubs. So to begin with, we are part of the associated student body.

And a little bit about the associated student body is that we do form as a student voice. We help plan a lot of the events that go on our on our school. And we also help promote a lot of school spirit. So we do have our executive board, which is us. So again, my name is Kenya Villarreal, and I am the ASB president. My name is Mansurat Baye, and I am the vice president.

My name is Caitlin Chuang, and I'm secretary.

Hi, guys. My name is Carol Williams, and I'm the treasurer.

So something that we had during our first semester of the school year, we had our homecoming dance. And something good that we had was that we had a 25% attendance increase, which means that many more students participated in our activities. And we hope that this percent continues to increase as we continue to plan these dances over the year. Another recent event that happened was our prom reveal. This is generally planned by juniors and seniors and the name is City of Angels and it's gonna be located at Huntington Beach.

We are really excited to be having this dance as it is the last one for our seniors and we hope that it has a good turnout. Next up, something that we're really looking forward to is our Garden Grove Unified School District special games. So special games, it's an event that is held by the Garden Grove Unified School District, and we host all of our schools together to have to host, like, a special Olympics for all the special needs. We know that it's not always easy for special needs, and we really wanna be there for them and bond with them. So next up, something that our school is really proud to announce is the prestigious California distinguished school award that we have received.

This is really huge to us because it is the first year that we have ever received this award and it shows our immense improvements academically. And not only that, but the improvements that our programs and sports have had. As I mentioned before, we've had a lot of academic improvement and some of these academic improvements can be seen in our link English language arts, mathematics, science, and how our school continues to guide our English language learners for college and career readiness through programs like ECA and AVID.

Speaking on the ECA program that Kenya has mentioned earlier, ECA is something Los Amigos takes pride in as we believe that we are one of the best of at this program considering we have a ninety eight percent graduation rate. Now what is ECA exactly? ECA is a dual enrollment program with partnered with Golden West College. I am aware that another high school in Garden Grove School District also has ECA and that School B Santiago and their partnership with Santa Ana. However, what makes us different?

What makes us stand out is with our partnership with Golden West, we're able to have a student professor interpersonal relationship, allowing students to thrive and carry their way over to college considering that our majority of our population are first generation immigrant children who are willing or who aren't given exactly that boost to into their future, and Early College Academy is a really good way for us to take that leap further as well as, thrive for an associate's degree. I forgot to mention that, but this is a four year program. So you start in your freshman year. This is a coed. So in your six period class day, you also have two periods regarding your ECA course.

And you take eight courses out of your school year and as well as another two courses during summer. And this will this will be for your associate's degree. So you know you not only get to walk the graduation of Los Amigos and get your high school diploma, but you also get to walk the graduation of Golden West to get your associate's degree in liberal arts.

Wow. Cool.

Now for some good old data. Okay. So we have about 56 ECA seniors. I'm one of them, and I am proud to say that I am the 55 one of the 55 on track to get my 90 units for my AA. We have a 98.21 that are on track, and only one of those that makes up the 2% has 52 units to graduate.

So for our longitudinal data, we started with our ECA class of 2024 at ninety one percent. Then we jumped to a 96 when we had all four of our cohorts on campus that were ECA. And now this year, with the class of 2025 graduation, we have about 98.6% tradition of success. So for the pictures, can see our graduation to get that full dual immersion experience dual enrollment experience. Excuse me. Something

I'd also like to emphasize is that these classes are really there for us for students to be encouraged to go out of their way. Whether it's the career readiness class I'm taking right now or even the public speaking class, which is helpful because I am public speaking right now. Good. Something that Los Amigos also takes great pride in is through our sports program. What's on the photos here are girls tennis, boys volleyball, girls water polo, and our boys football, which we're super proud of.

Last year, we had a clean streak of 10 wins and zero losses, so we're super proud about that. Not only that, but various of our sports have moved up leagues, meaning that they did increase in the difficulty. We're super proud of that, and they haven't actually been struggling at all despite it. So we're also happy about that. And majority of our sports are in CIF. Majority of our sports are in CIF and 28% of the school's population are active in sports. And personally for me, within my class, majority of my classmates are in sports. And if they aren't in sports, they're usually considering it the next year.

As sports is a big thing at Los Amigos, we take pride and especially shout out these sports for now in this year. Obviously, the year isn't over, so we still have many sports seasons coming up. But so far, we would like to shout out these specific sports in getting their championship as well as getting an honorable Orange Grove conference stamp. So for girls volleyball, we are Orange League champions, which is awesome because I know somebody on this council really loves girls volleyball and los amigos. Boys water polo in which we take pride in as we are long term champions, especially from, I would assume, a decade ago and up till now.

And we are champions in the Grove League. Now a special shout out to our league champions, boys basketball. So we are the champions of the Coast League league, and we would like to call ourselves the three peat, which is a spin off on the repeat, meaning that we won consecutively three times from 2024, 2025, and 2026. And may I add, our star player, Philip Steinhardt, was super good that we had to replace the net because he dunked on it too much. Yeah.

K. Now for our clubs and our programs. At Los Amigos, the heart of our school is our diversity and culture, which explains why we have so many strong cultural clubs. From v I c VSA, PICC, Frutlorico, and Latinos Unidos. Our clubs like to host their very own events to celebrate culture with VSA doing the lion dance for Lunar New Year and putting on a really special spear week and Latinos onidos putting on our annual cultural festival every year.

Following this, we have several community service clubs such as Red Cross, UNICEF, Key Club, National Honor Society, and AVID. These clubs not only encourage students to go out of their way to help out the community, but these they also encourage helping out with college applications. Not only that, personally, as a transfer, I didn't have any friends, but joining these clubs really helped me connect with not only my advisors, but also fellow students and had me meet some of the seniors that I really look up to now.

As for a thriving drama program, our drama team puts on many productions with the most recent one being The Outsiders, which is a classic literature piece if I may add. And our school who hosts drama fest every year to introduce our program to many around the district, and we have a really good ticket turnout. Again, mayor and fellow city council members, thank you so much for having us here and for letting us show you more about our school. We hope that you enjoyed this presentation and thank you for your time.

Put a round of applause.

So I wanted to say thank you so much. You four did amazing. It's like you rehearsed this. But a great great presentation. We we hope that you come and visit and update us quite often. We I think a few of us have connections to Los Amigos. Mine is my my wife grew up in that neighborhood on Lassen Street, and she had six of her siblings, two sisters and four brothers that all went to Los Amigos. She went to modern day, but they said no more. They're all going to Los. And and so there's a lot of Lobos in the Mendez Kinnin family. So we're we're really proud of you. I also wanna mention that I was privileged to go to the Gardner Grove, they just call

it

GGUSD, State Of The District, And doctor Gabriela Mafi had actually Los Amigos speak first, a student from from Los. And I thought that was kind of interesting because she's really highlighting your school as sort of the featured first speaker. So a lot of a lot of great points, but I'll open up to counsel for any any comments to the group.

That was spectacular, ladies. Thank you.

Thank you. Thank you.

Yeah. Great job. I I'm so impressed that you're gonna be able to graduate at with an AA degree when you graduate as a senior year. You just saved your family and yourself probably tens of thousands of dollars in college tuition by doing that, and it's it's just amazing. And I'm so impressed by all four of you and and by Los Amigos. Any of you guys in Key Club? Alright. I'm a Key Clubber too back from Fountain Valley High School, so glad to see that. And thank you for volunteering.

Thank you. Thank you. Yeah.

Okay. How about councilman Bui? Any any comments?

No. Once again, congratulations to to all of you, and I'm sure that the future is bright ahead of you. So once again, congratulations, and thank

you for being here today, showing your presentation.

And I don't think you're here alone. Are there any family members in the or teachers in the audience? Yes. Oh, can you tell us who who's your special guest? Who who joined you?

Okay. So first here, we have our advisor, miss Williams. And we also have our second advisor, miss Watson, and mister Fernandez. Yay. All Alright. Well,

thank you so much. Appreciate that, and I hope you have a great evening. And we really welcome you back to give us updates on Los Amigos High School. Thanks.

Thank you.

Take care.

Thank you. Bye bye. Yes. Okay. So next we'll move into First City Council successor agency, housing authority public comments on unscheduled matters only.

Do we have any requests to speak?

We have one request to speak. Andrew

Welcome. Thank you. Good evening, mayor, council members. It's a pleasure to be with you. I'm Andrew Di Giovanna with the Orange County Power Authority.

We're many of you most of you know, but some who may not know, we're locally governed not for profit agency. We provide energy choice to Orange County cities when previously they had no other option. So I wanted to take a moment to share our most recent accomplishments and upcoming opportunities, opportunities to connect with the community and introduce ourselves. First, OCPA's largest line item amounting for over 90% of its expenses is the cost of energy, which is very typical. And it's also why we're thrilled to announce that OCPA recently secured its first green prepayment bond expected to save over 25,000,000 over the next five years.

In that same spirit, we made a significant shift this year. Excuse me. Oh, for a bug. To improve price predictability for rate payers. Rather than following the investor owned utilities rate change multiple times per year, we took stakeholder feedback seriously and locked in our twenty twenty five rates through this year.

It's a meaningful step toward greater stability today and positions OCPA to provide long term price stability. Second, as a nonprofit, OCPA is proud to champion electricity affordability in ways that provide long term savings beyond the monthly bill. Last month, we launched the renter energy efficiency program, providing roughly $1,500 in value per household with portable heating and cooling equipment, no landlord approval or installation required. There was such a demand for this program that we've already reached capacity for the first round of funding. We look forward to continuing the program long term and having Fountain Valley residents participate when they join OCPA.

Third, the entire OCPA team is excited to welcome Fountain Valley in April 2027, and we look forward to the additional time we have to communicate with businesses and community members about their options and the benefits. And finally, we have an upcoming webinar on April 30 at 05:30PM open to members of the public, including Fountain Valley. And I've left some flyers in the back with more information on that how to register. We also encourage residents to sign up our newsletter at ocpower.org. Members of the public are welcome to contact me directly as well, and I'll engage with anyone with questions or or concerns.

My email address is brace yourself. It's adigiovanna@ocpower.org. Adgiovanna@ocpower.org. I apologize for having such a long Italian last name. I have nothing to do with that one. But with all that said, hope you have a wonderful evening and looking forward to future.

You. Mister mayor?

Yes, council. So

we just heard that the start date for OCPA is getting pushed to April. I mean, before we heard a council member, was council member, Grandis express that was his request based on the SCE rates. However, to my knowledge, nothing has officially been determined. Am I incorrect?

This this is just to remind counsel, this is a non

agenda I get that. Yeah. At the same time, you know, the public is hearing this. I'm hearing this officially for the first time. Is this true?

First off, I never said we're delaying till April 2027 for SE, but I'll just leave it at that, that there was a decision that was made at the board of directors level at OCPA. I have an update later in my AB one two three four comments.

Okay.

Okay. Next public comments scheduled matters only. Are there any requests to speak?

I have no requests to speak. Okay.

We'll move into consent calendar. Consent calendar items one to five will be approved simultaneously with one motion unless separate action or discussion is requested. Does anyone want to have an item removed? Okay hearing none. I'll look for a motion to approve

I'll of the second.

We'll make the motion. Okay. Thank you.

We have a motion and a second as we have one council member not up on the dais. This will be a roll call vote. So all those in favor say aye. Aye. All those opposed? Items one through five pass five zero.

Great. We'll move into public hearings. Each person will have up to three minutes to speak on each public hearing item. First is item six, consider one, approval of the Weiss agreement with the County Of Orange and related documents and two, authorization to mail proposition two eighteen notice for either a one year residential solid waste rate adjustment or a five year residential solid waste rate adjustment schedule based on increased county disposal fees under the WISE agreement. Presentation by Public Works Director Scott Smith. Welcome.

Thank you, mayor. Honorable mayor, council members, This item is, as stated, a wise agreement and authorization to to mail a prop two eighteen notice. But to clarify what we're talking about here, this is not a a conversation about can we not improve or increase the trash rates. That decision was already made. So really what we're talking about is is whether we as a city are going to sign the the wise agreement or not.

The the trash rates are increasing. The county has made that determination through my presentation. I'll talk about what those rates are. And it's a matter of do we wanna participate in the WISE agreement, the the opportunity to to take advantage of some of the elements within that agreement. So as it stands, the County Of Orange is increasing landfill rates on on 07/01/2026. And as I stated earlier, this is an option. We have an option to enter or not enter into the agreement. So why is

agreement I'm sorry. May I interrupt you for a minute, please?

Councilman Bui? Sure.

Go ahead.

Thank you, Mr. I just want for clarifications because I see it on the OC Waste. When Scott said that, that decision has already been made, I want to clarify that. It's actually that decision has been made through all collectively, through all the city that have sit set down as associations and negotiate with the county to an agreement. And they have been working at this almost a little bit more than six months, and they have come to an agreement.

And that's how the that's how the rate came out. It's not just for the public to understand that it's not that there was no discussions. There's no input from many city as to how they arrived to that number. I just wanna make sure that that's clear on that aspect.

Thank you, council member Bowie. Director Smith.

Thank you, council member Bowie. Well and I'll get into some of those conversations a little bit further in my presentation.

Thank you.

The WISE agreement is an acronym which stands for Waste Infrastructure Sister Enterprise. And essentially, it's a follow-up to other waste disposal agreements that we've had and that have been in place since 1997 in Orange County. The agreement as itself accommodates priority use of county landfills, sets a disposal rate of at least 10% below the non contract customers. It provides a share of the revenue generated by the county's waste importation agreements. County's And before it goes into place or before the rate payers would see it, a Prop two eighteen process would be required or is required.

So in this slide, what I tried to do is make it real easy as far as what we're looking at. Starting at the left, if a wise agreement if we decide as a city or as a council support signing and executing the wise agreement, the disposal would be in Orange County and it would be at the contract rate identified within the wise agreement. The first year it goes up to $67 a ton and I'll I'll drill down on that what that means to the rate payers a little later. The middle box in yellow is if we choose not to execute the WISE agreement. And that's gonna be the contract 10%, a minimum of 10% over what the contract rate is.

And then we also work with our Hall of Republic Services to to explore other options outside of the county for not gonna use county landfills and that included analyzing one of the landfills they operate or they they run is Sunshine Canyon Landfill which is in Sylmar and to haul to that location, you'd have additional transportation and and disposal costs and that would increase 27.2% above what the contract rate is. So going back to the WISE agreement, executing the WISE agreeing to to use the WISE agreement executing it comes with some additional negotiated provisions. I won't read everything on the slide but I'll try to sum it up. There's gonna be an annual true up process. What that means essentially is is there's a cost recovery mechanism that the county is trying to meet.

And so if they're collecting too much money in '20 starting 2030, then we would look at that and make sure that they're not over collecting. That it would be worked collaboratively with the cities, with those that are part of the wise agreement to ensure that that rate is is appropriate. In addition and I'm sorry. Let me step back. These are items that were negotiated through the Orange County City Managers Association and as council member Bui mentioned, there was a lot of dialogue.

I'll leave it at that and I'll come more back to that. So any event, the second bullet is removal of language that would have made the city's financially responsible if the hauler didn't pay and so that was removed. In addition and furthermore, then there was a blended CPI index that was agreed upon. The initial index was a waste disposal index and that tends to be higher. So they negotiated to incorporate the CPI and lowered a little bit so it doesn't escalate as fast.

There's also the organic waste processing services and the initial agreement was mandatory and then it became optional through these negotiations. And then finally, the final bullet on the page is an annual notification provisions that's gonna ensure the Orange County City Managers Association participate to improve transparency and oversight over over the wise agreement. So continue negotiations on an annual basis to make sure that it it stays within check and and cities are best represented through those conversations. So as I'm gonna start at the bottom of this slide. As council member Bui mentioned, yeah,

there was

conversations with the with the Orange County and city managers. But keep in mind that it was never of I don't believe this I wasn't in all those conversations, but to my knowledge and participating in the tail end of them, there was never a question of is the landfill fees going to increase or not. It wasn't do you want to increase them versus you don't want to. It's they are going to increase and the initial conversation started out, they're going to increase to $82 a ton in the first year and then could go up to nearly $107 a ton by year 2035. Through those conversations, through those negotiations, the OCCMA was able to come up with a graduated step up to that that higher value over the course of three years as you can see in the slide.

And then years three and four is is the prior year plus the CPI. And once again, the landfill fees are going to increase on 07/01/2026. So what does that mean to the end user or to our residents here that are paying rates? The top box is for the residents. The bottom box is for senior residents or seniors.

So ultimately what that translates into for a a resident is about $2 and 56 increase on their on their statement. And then for the seniors, it's a $2 and $23 increase. $22.23, I apologize. Once again, that's shown in this slide as the highlighted values. But then what we did is we've also identified in those outer years what that translates to.

It's really important for the public to understand that and you as a council to understand that. So in years two and three, it's gonna increase for the regular standard residential rate by about 75¢, 74¢ and 75¢. And then for the senior 64¢ then 65¢. Now this is important because this ties into ultimately the prop two eighteen process. We're being transparent.

These are numbers that are are locked in. And as we get further this presentation you'll see that we're gonna provide an option of whether we wanna do one year or five year Prop two eighteen notice. As I stated, all the cities are incorporating or encountering this this situation. And on the slide includes the cities that have already taken it to their council and approved it and those that are scheduled to take it. This this is a little bit different than what's in the package because I was able to modify the slide to reflect Elisa Viejo and La Habra who recently approved the WISE agreement.

So without just focusing on the wise agreement and the prop two eighteen, I wanted to be as as open and transparent and and talking about the future what's gonna happen. So the residents and the council understand what's gonna transpire over this next year from now. So towards the end of this year, we're gonna experience the same thing we've done in the past and that's a CPI increase based upon the hauler. We've years ago back in in 2023, there was an agreement of a five year CPI increase for the hauler and we're gonna be entering that last year next year. We typically take it in the fall before the the forthcoming year.

That's still gonna happen. We're gonna bring it in the fall. It's gonna be an increase that's gonna apply to next year. Next year, because that's this is the fifth year of that agreement, we're gonna have to bring back the agreement for another five years to counsel. So I don't want the residents to feel like, oh, all of a sudden we're getting we're getting hit by all these new things.

This is a natural process of what happens. Right? We're ending the five year agreement, we have to enter another five year agreement. With that five year agreement, we'll talk we're also going to propose as we've had dialogue with public services, propose to shift that increase to incur on July 1 rather than on January 1. The reason that we're recommend gonna recommend that is so that it lines up with the the tipping fee increase which is the WISE agreement which happens on July 1.

So all of it happens at one time so it doesn't happen multiple times throughout the year. So just being thorough, wanting to make sure that that was discussed, that that's understood, that that's gonna be coming forward. And it's not something new as anticipated, it's just timing of all these things have come so they're kind of staggered pretty close together. So here's the long long list of alternatives and I'll try to go through it pretty quick. The first three are approving the WISE agreement, but then one is whether you whether it be the five year proposition two eighteen notice.

The second alternative is a one year proposition two eighteen notice. And the third alternative would be no prop two eighteen notice. Do not authorize staff to send that out. The fourth and fifth alternatives is do not approve the wise agreement, but authorize staff to mail in or or mail the prop two eighteen notices. Or on the fifth one, do not approve the wise agreement and do not authorize staff to mail the prop two eighteen notices.

Staff recommends approving the 10 wise agreement as well as mailing out authorizing us to mail out the prop two eighteen notice for the five year period. And the reason being is though those those rate increases are set. It's not as if it's gonna change. It's already made a determination that the rates are gonna increase. It's an opportunity to get ahead of it and then just not add additional thing that's gonna happen next year.

And and once again, being as forthright and and forthcoming as soon as possible. However, I recognize that there might be other information that staff isn't aware of so that's why we offered the alternatives to city council. With with me today is a Republic Services representative and then also our city manager was able to participate on the the negotiations. And so with that, I conclude my my presentation and I'm available for any questions.

Quick clarification. So the recommendation is alternative one on the on the prior slide? Yes. Okay. Thank you.

Thank you.

So hang in there. We're going to now open it up for public hearing. Are there any requests to speak?

I have no request to speak.

Okay. Go ahead and close the public hearing. Open it up for questions and concerns from counsel.

Vice President. Question is, can you describe a little bit more about how the landfill is involved in the trash disposal process? Does all the trash I know most of the trash it seems like it goes to Huntington Beach first for the Republic facility and then does it all get sent to the landfill or just part of it or how does that work? Then my second question is, is there enough capacity in the landfill for the foreseeable future?

Good questions. So when we collect the material in Fountain Valley, we have three carts, right? You have your recycle, your trash and organics. So a 100% of the trash or all of that collection comes to Huntington Beach Transfer Station. A 100% of that trash goes to the landfill. And that's what these rates are based on, the disposal portion of your rates. There is some contamination in green in the green bin and in the blue bin. It's just it's a small residual. There is always, you know, people wish cycle and things like that. But for the most part, this is is all based on the MSW, the actual trash.

So it's basically the brown bin that's what ends up in the landfill. And the second question was how much capacity is there in the landfill? Is it gonna run out of space in a couple years or is there plenty of room or?

Well, Brea is closing and then there's two other landfills. There's Irvine and San Juan Capistrano. San Juan Capistrano has capacity for over a hundred years and I honestly I'm sorry I don't know maybe councilman Bui knows the capacity for Irvine. I think it's about a hundred years as well.

But the this this waste, the wise agreement applies to we can take it to either one of the landfills and get the same same price. Is that what it's based on or is it just for the Irvine?

Fee will be the same. However, the difference is the transportation. So from getting from Huntington Beach down to Irvine versus San Juan Capistrano is a a different transportation fee. So right now, all these rates are based on going to Irvine, the close one.

Got it. Okay. Alright. Thank you. Okay.

Any other questions from counsel?

I guess my Renes? My frustration with this is, you know, Brea is closing, and my understanding is that for a period of time, I don't know how long, that, they were accepting trash from outside Orange County. And that's how we get ourselves into this trouble is, you know, shortsighted thinking that was probably done long before any of us were part of this. But I I would hope that even though Irvine and San Juan Capistrano stated has a hundred years capacity, Hopefully, we start doing better in recycling and better products, so less goes in there to begin with. But I would I would really implore the county to make sure that they don't start accepting trash outside of Orange County in those sites.

I don't know, are they or are they not if you know?

Well, they are gonna allow importation. That's what's part of Scott's slides said that that there will be revenue sharing on any importation materials that come in. That's a I don't know if councilman Bui can respond to that question, but I I hear what you're saying. The it's if it's our landfills.

Ahead. Council Bui.

Thank you, Debbie, for trying. Well, for the Irvine landfill capacity, it is estimated at 31,000,000 tonnes. And that landfill, it is expected currently right now at full capacity around 2053. That's the year. How do we get how do we get here to Councilmember Mangraveis allowing outside county to import the landfill?

It has to do with if you remember, I don't know the exact year when OC was in the verge of bankruptcy. And one way to solve the bankruptcy was to allow outside county to import their trash into the Orange County to make up that revenue. So that was one way for the county to overcome the bankruptcy situations. Now we have come to a point that with currently right now, we don't run to that risk of bankruptcy. However, we run to risk that if we do not allow other county to continue to import their trash into a county, it it could be ruled as discriminations.

Therefore, we can do we can do that do that. So there was a discussions, and it was shared through through our meetings. And the attorney stated that the only way that when that we can not allow other county to bring import any more trash into the county is when a rate becomes competitive, that it does not make any more sense for outside county to bring their trash into our county. That's the only way. There was no other way at this point. So and there has been discussions when is that time in, and that's I think that's where we're at with the fee increasing.

And my colleague was just telling me because he's more up on the landfill stuff that the the importation is going to be less. They're not allowing as many tonnage. There's going to be a cap on it.

Oh, no pun intended, but the importation of other counties trash into Orange County stinks. So

Very nice. Alright.

Any other questions, comments from council? Councilwoman Constantine.

So was there any pushback at all for bringing in trash from other counties? I mean it's totally inappropriate.

That is outside of my purview. I that's a good question for the county.

There is there were some pushback, but we had to navigate that carefully. And and I think at the end, it it has to do with the rate. If the rate is available, they're allowed to bring it in.

Council member Bui, I have a question. You say we. Were you part of this? I mean, you're you're very knowledgeable.

I I was part of the I was part of the hearing of the during the meeting when staff of the OC waste management were discussing about it. I was part of that. I'm part of commissioner. So I I listened to it. Yes.

Thank you.

City manager Lee.

No. I just wanna add that council member Bui actually sits on the OC Waste Advisory Committee. So I think that's the reason why he is in tune to some of the discussion at the county level.

Okay. Thank you. Any other questions? I just wanted to thank the public services, Debbie Kelly, Michael Johnson for being here tonight to answer questions, for public works director Scott Smith for helping to arrange the information graphically, which was request. And I think that that helped not only the council, but the the public to see what these kind of three choices look like. So appreciate that. Okay. I will entertain a motion on this item.

Yeah. I'll move alternative number one.

There's a first on alternative one. Is there a second? I'll second because we have to. Any discussion on that? Okay. Please vote.

All those in favor say aye.

Aye. All

those opposed? Item number six passes five zero.

Great. Thank you. Moving on to item seven, public hearing and introduction code amendment number two five dash zero seven, an amendment to the Warner New Hope specific plan to remove the maximum 25% medical office use requirement from planning area c in section four .4.3 and to permit medical office use by right in planning Area C during the hours of 6AM to 7PM in the Plaza Del Lago or PDL Office building located at 17220 New Hope Street. Presentation by senior planner, Matt Jenkins. Welcome.

Mayor, can you excuse me?

Yes.

I need to recuse myself. So I'm recusing myself on this agenda item since my partner may do tile installation for Wallace Rodaker on an investment property. As of now, there is no contract for this work. However, I do feel it is best to recuse myself. So I'll be back when it's over.

Thank you, councilwoman. Considine, we'll give you a moment to exit the dais. Thank you.

Okay. You're up. Thank you, mister mayor and members of council. Wallace Roedecker, Jim Henschel, and the Plaza del Lago Owners Association are seeking to amend the Warner New Hope specific plan to remove the 25% cap on medical office uses in planning area c and to allow medical office by right during the daytime hours 6AM to 7PM. Plaza De Lago is a two story building, about 4,300 square feet with total of 54 condominium office spaces, currently with 29 occupants.

Several of those tenants control multiple spaces, and there's approximately, I think, less than four vacant suites available in the Plaza Del Lago location. If you're unfamiliar with the Plaza Del Lago name, it's located in the Warner New Hope specific plan, which is commonly referred to as Los Cab or Los Caballero Sports Village, which is a multiuse property bordered by the black lines that you see there. Total of 37 acres, which includes recreation, industrial, commercial, residential, and professional office uses among sports park activity uses. Access to these offices is provided exterior walkways surrounded by this by the common pool for the professional office area. So the Warner New Hope specific plan is broken down into land use areas.

Plaza Del Lago is located in Planning Area C on the East side of the development close to the Santa Ana River. The white areas are where the common parking area referred to as Planning Areas k and k 1 where the shared parking for the entire Loz Cab development is provided and where the parking for Plaza De Lago tenants is. So under the current specific plan requirements in this planning area c for Plaza De Lago, medical offices are limited to 25% of the total building, and any new medical offices requires a conditional use permit and a parking study, and that has to be approved by the Planning Commission. The proposal is to permit medical offices by right during the daytime hours, 6AM to 7PM, and to remove the requirements for the 25% cap and removing the parking study requirement to permit medical offices by right. Parking breakdown.

When the specific plan was created in 2004, doing a parking analysis of the required parking at the time, Plaza De Lago Building would have required 206 parking spaces with its limitation of medical and with the rest, the remaining 75% general office. By converting it to a 100% medical under the new parking requirement today, would require 217 parking spaces, so only an increase of 11 parking spaces. Another parking analysis, we took a parking study from 2021, which compared the total amount of parking spaces for the lowest cab development and observed the the number of spaces available, and we determined that there's a surplus of parking in areas k and k one based on that 2021 survey. Well, this item was reviewed by the Planning Commission on February 25 and was approved five zero to forward for your approval. And staff recommends the city council approve a notice of exemption and approve code amendment twenty five zero seven, removing this cap on medical office and planning area c and permit medical office use by right.

From 6AM to 7PM, removing the 25% limitation on the building and removing the parking study requirement. That concludes staff's report. If you have any questions, I'm available. Thank you.

We'll hold that. And let me open the public hearing. Are there any requests to speak?

We have no requests to speak.

Okay. I'll go ahead and close the public hearing. And now questions from counsel. Vice Mayor Harbour.

I have a question. Can you go back to the previous slide with the parking study? This was done in 2021. Do you know when in 2020? I mean, that was the middle of COVID. So what was do you know if it was January or was it in August?

The exact month of the study I do not recall but it was done for a condo conversion that the Planning Commission approved. Building that is on the north side of the Olympic Pool used to be a childcare center and was converted into nine condominium uses and a parking study was done at that time or more of a parking observation analysis that looked at the amount of available parking spaces. But, yeah, to answer to your question, I do not know the exact month, although I know it's done in 2021.

Okay. Thank you.

The the applicant and the owners are here. They may be able to answer that question.

Councilman Grandas. You stated that it's gonna be allowed to have a 100% medical, but it's not required that it's a 100% medical, correct? Correct. So it still can be other uses as well?

Correct. And currently it's approximately 24% medical as of today.

Okay. And hence the need because they're right up against the 25% cap. Correct. Got it. Okay. Thank you.

Yes. Vice Mayor Harper.

I have another question. I guess my another question is didn't we want to look at a more current parking analysis instead of 2021? It seems like things could have changed a lot.

2021 was the last one available. And in the specific plan, it indicates it's worded that if there is new square footage proposed for a project that it would warrant a new parking study. So this code amendment is not proposing any new square footage to the Warner New Hope specific plan or Lowe's Cab development. So no no new square footage, no parking study. So it's just to change Just

to change the change the okay. Alright.

Good evening, Mr. Mayor, members

of the City Council. Just to add a little

bit of flavor to that, think on paper with our municipal code parking requirements, this would still meet our parking requirements. So

if we were at all

to convert those that chain, that delta of 11 spaces Yeah. On paper based on the number of required spaces versus what's provided would would meet parking standards, I think this was just for a little bit extra detail on there is capacity out there.

Okay. Yeah. I guess

It was during COVID. I'm not sure how that would play because there is a lot more people were probably home during the day, but maybe that office some office uses didn't have customers during that time, but maybe more residential users were there during the day as well. So I'm not sure how that would have played out at that space.

So okay. Well, overall, I'm I'm okay with the overall amendment because it's just adding 11 spaces, but I think this parking analysis seems a little

Yeah. Not great timing on

the Yeah. A little suspect suspect on that. So alright. Thanks.

Just wanna check with councilman Bui. Any questions, comments?

No. No. I I actually, I my concern was the same concern as council member Harper. So he raised their question, and Omar has responded to it already.

Okay.

Thank you.

Yeah. I too support this. I don't have any other questions or comments.

I'll move to approve. Public hearing? Okay. Thank you.

All those in favor say aye. Aye. All those opposed? Aye. Item number seven passes four zero.

Okay. Thank you. You. Welcome.

Okay. We'll move on to item eight, public hearing and introduction code amendment number 26 dash zero one, an amendment to Fountain Valley Municipal Code FVMC sections two one dot zero eight dot zero three zero, two one dot one five dot zero three zero. I'm reading slow to allow councilwoman to enter. And two one dot nine zero dot zero two zero and add section two one dot four six dot one two zero to permit owner occupied and rental multifamily uses by right for projects with 20% or more units affordable to lower income households. Presentation by principal planner, Steven Ayers. Welcome.

Thank you, mister mayor. Tonight, we're going to look at code amendment 26 dash zero one for projects that provide at least 20% of their units as affordable. First, a little history. On 10/04/2022, the city council approved the 2021 to 2029 housing element. Under the goals of the housing element, program one a states that the city shall permit owner occupied and rental multifamily uses by right for projects that include 20% or more of the units affordable to lower income households.

On October 7, the city received a letter from HCD stating that city must adopt an ordinance to implement program one a of our housing element. Noncompliance would result in HCD revoking their revoking their finding that the city's housing element is in substantial compliance with the housing element law, and the case will be referred to the city I'm sorry, California attorney general. So state law California State Law six five five eight three point two HNI state the projects in the housing element must be zoned to permit owner occupied and rental multifamily residential by right that proposed at least 20% of the units as affordable. State law requires cities to process these projects administratively, and these projects are precluded from Planning Commission and City Council review. So the ordinance before you tonight implements program one a from our housing element and then also conforms with the existing state law.

Here's a map of the city with the sites that this would apply to in residential and specific plan areas. These are the sites that are in the housing element. The purple sites have already been approved or built or are being built at this time. The orange are recently approved or just listed as housing sites in the inventory of the housing element. The amendment before you tonight also includes definitions to definitions consistent with state law for the terms of by right, permitted use, discretionary, and ministerial.

State HCD has reviewed the proposed ordinance before each night and ensures that it meets the intent of the letter to the city from October. The Planning Commission held a public hearing in I'm sorry, in February and adopted resolution 26 dash zero one, recommend the city council approve a notice of exemption in accordance with CEQA and approve code amendment 26 dash zero one. So staff's recommendation for you tonight is to introduce the ordinance approving a notice of exemption in accordance with CEQA and approve code amendment number twenty six twenty six dash zero one. And that concludes my presentation.

Thank you. Hold tight. Let me open the public hearing. Are there any requests to speak?

I have no requests to speak.

Okay. Go ahead and close the public hearing. Are there any questions, comments from counsel? Yeah. This is

a This is more mandates from the state whether you like it or you don't like it. It's out of our control. We have to approve it. It's state law. It's just putting it into our code. Is that the right term?

Or It's correct.

Okay. Into our code. So again, it's just more

of

the same that we just, you know, have to do. That's it. And with that,

I'll move approval. I just wanna check with councilman Bui with any comments?

No. I don't have any comment on this one.

Okay. Any other council member comments? Okay. And we're okay. So we got a motion from Councilman Grandis. I'll actually second this one. So any other discussion? Please vote.

All those in favor say aye.

Aye. All

those opposed? Item number eight passes five zero.

Thanks so much.

Yeah, just want to say thank you to the planning department for working with HCD. It's important to stay on good terms with them. They're a tough agency but appreciate the cooperation and collaboration with our friends in Sacramento.

Thank you, sir.

Councilman Bouley, did you want to make a comment?

No. Okay. Thanks.

Just want to check. Alright. Thanks. Thanks so much. Okay. We'll move into administrative items. Item nine, approve the proposed 2026 legislative platform presentation by Megan Wissner, management analyst. Welcome.

Thank you, mister mayor. Good evening, members of the city council. The item before you tonight is the proposed 2026 legislative platform. This platform essentially serves as a proactive framework that staff could refer to when monitoring and responding to fast moving legislation throughout the year at both the state and federal level. That being said, that to streamline the process of monitoring legislation that is moving through sorry, losing my train of thought here.

I can help you along. We did make some major updates based

on

what's happening in Sacramento.

The proposed platform was reviewed by the legislative committee consisting of Mayor Kening and Councilmember Constantine. The platform includes policy positions in key areas such as administrative and employment matters, public safety, housing and economic development, environmental issues, revenue and taxation and transportation. Key theme addition this year is protecting local control, opposing unfunded mandates, supporting additional tools and funding for public safety, addressing homelessness and mental health, supporting business retention and economic development, and advocating for new issues such as AI governance, e bike safety, retail theft prevention and lithium ion battery standards. These additions can be found in red line in your agenda packet. The red line additions have been approved by the corresponding department heads and furthermore are being recommended by legislative committee.

Staff is recommending approval one of approving the legislative platform. I am available for any questions.

Let me just check. Are there any comments from the public on this?

I have no request to speak.

Okay. Thanks. Open for counsel comments, questions. Councilman Grannis? Yeah. The only thing

I would suggest that we as a body should be careful when the legislation's going through, I I could see the the need potentially to show support or against. But when it's a ballot initiative, I think that's a whole another level. When it's when it's to the right of the residents to vote whether to approve or not approve. I think our council should be very judicious in making recommendations one way or the other that it should be left up to the residents decide. We could provide information but providing a resolution or recommendation I think oversteps where we are as a body.

Vice Okay. Mayor Harper?

Yeah. I would generally agree with you although if if one of the initiatives affects Fountain Valley directly, think it is would be proper for us to chime in.

Yeah. I I don't disagree. I just saying we should be very judicious in how we do it. It should be something very, almost, I guess, to take some of the politics out of it either way is it should be unanimous by the council if we're gonna ever do that on a ballot initiative.

Any other council comments, questions? I did want to say thank you to Megan. I know that you scrub a lot of the issues and get feedback from multiple sources. So I think our legislative platform is enhanced this go around. And also appreciate Councilwoman Constantine and your support on this committee. So I think with that, I'll call for a motion on the item.

I make a motion to approve item number 10. I mean sorry number nine, sorry.

Second. Any discussion on this? Let's vote.

All those in favor say aye. Aye. All those opposed? Item number nine passes five zero.

Thank you. Okay, we'll move into item 10, project number 240422025 sewer rehabilitation replacement project. There are five items. I'll I'll summarize by saying we're we're gonna be looking at accepting bids and award for a construction contract from the contractor, from the construction manager, from specialized consultants and a materials testing sub. And so we have a presentation from assistant engineer, Ryan Damon. Welcome.

Good evening, mister mayor and members of the council. The item I'm presenting tonight is the 2025 sewer rehabilitation and replacement project. The city owns and maintains about 140 miles of sewer pipeline, 2,600 sewer manholes, and conveys over 6,000,000 gallons of wastewater to Orange County Sanitation District daily. In 2008, Public Works began the Sewer Rehabilitation Program, and this will be the fifth project in that program. Since that time, the City has replaced about 6,700 linear feet of sewer pipe, installed 5,400 linear feet of cured in place pipe, which is essentially a pipeliner, and rehabilitated approximately 165 manholes.

So the sewer pipelines that are identified for improvement in this project exhibit defects such as sagging, joint displacement, or infiltration that can restrict flow and increase the risk of sewer overflows. If rehabilitation or replacement work is deferred, these efficiencies can worsen and could potentially lead to sewer spills, service disruptions, property damage, and increased repair costs to the city. So to address this, the project spans 11 locations throughout the city, and the scope of work includes the replacement of about eight seventy five linear feet of pipe, the installation of 1,400 linear feet of cured in place pipe, the construction of two new manholes, and the abandonment of one existing manhole. Staff solicited bids on January and received five bids on February 12 with the lowest responsive and responsible bidder being CEM Construction Corporation at $2,031,630 Due to the complexity and unpredictable nature of sewer utility work, specialized consultant support will be necessary to assist city staff. Sewer construction presents unique challenges because construction often occurs with active sewer lines that must remain operational or require a temporary bypass system.

Maintaining continuous wastewater flow during construction requires careful coordination, inspection, and strict adherence to safety protocols. To ensure a successful project delivery staff recommend utilizing the city's approved on call consultants, staff reviewed proposals that were submitted and recommend using SOMIS for construction management and inspection, JIG for construction engineering support services, and the Converse Professional Group for soils and materials testing. Additionally, staff recommend council to authorize the director of public works a one time change order authority of 20% of the total construction contract amount. This additional change order authority will allow the city to minimize construction delays by promptly addressing any unforeseen conditions out in the field where often oftentimes time is of the essence. We anticipate construction to begin this spring and conclude later this year in the fall.

And the approved budget is $3,500,000 of sewer funds. And if the construction contract contingency and on call purchases are approved, the total cost for the project will be just over $2,850,000 Staff recommendations for this project are up on the display. Thank you all for your time, and I'll be available for any questions that you may have.

Great. Hang tight. Just wanna check with city clerk Miller. Are there any requests to speak? I have no requests to speak. Great. Okay. Open questions from council. Vice Mayor Harper.

Thanks. I have a question. How so when we replace the sewer, how long is the replacement expected to last? So how often do we have to rehab the sewers?

I think sewer pipeline typically lasts over fifty years. The majority of the pipes that were installed were in the 60s and 70s. As of now, we've replaced a very small portion of it. BCP typically lasts a very long time. We had a Sewer Master Plan that was completed in 2007, a Sewer Master Supplement that was completed in 2013. And in that scope of work, they CCTV ed many of the sewer pipelines to kinda get a condition

Mhmm.

Of what we'll need to replace and kinda work towards in our CIP. And the majority of those locations have been completed, and this is kind of one of the last projects that identify some of the some of those locations that were identified.

So with the ones that are I guess I guess not identified by CCTV but still 60 years old, are we just gonna keep monitoring them or eventually just when it gets to eighty years, we're gonna replace them all or

Yeah. Our sewer crews go out and they have a system where they go, I think, by quadrant by quadrant, jetting and cleaning the lines as well as CCTVing them. So any lines that they come across, we look to add into our project.

Gotcha. Okay. Alright. Thanks.

And just to clarify, so CCTV is closed circuit television and it's a pretty cool technique. It's actually a camera on the front of this probe that that goes in and through all the pipes and we get to nerd out because we're engineers. Right? This is this is sort of the fun stuff for us. Any other questions, comments? No? Okay, great. Thanks for the presentation. I'll call for a motion on this item.

I'll move item number 10.

Thank you. I'll second.

I'll second.

All those in favor say aye. Aye. Those opposed? Item number 10 passes five zero.

Great. Thank you. Move on to item 11. Accept the GarlandDBS Inc. Proposal and award a contract at a total not to exceed amount of $2,410,107 for citywide facility roofing replacements and repairs on various city facilities presentation. Public Works Director Scott Smith, welcome back.

Thank you, mayor. Honorable mayor, council members, this is essentially a roofing project citywide. But before I get into it, I appreciate what the comment the mayor said because as I was walking up here, was smiling and thinking, I'm excited to actually talk about this project. And that's an odd thing to think. I'm sure for all of you to be excited to talk about a roofing project, but geeking out on on public works things is is a great thing and so I appreciate a shared a shared opinion.

So essentially what we're doing is we're we're dealing with facilities. We did as a city a recent facility condition assessment report. It was at encouragement and direction of city council which is a wonderful thing because it gives us an idea of where our facilities stand. Part of that is just institutional knowledge and guessing. As part of that, we've identified a number of different facilities that need work. We evaluated 19 of them. We maintain over 225,000 square feet of facilities. And the facilities we identified the for roof replacements, they range anywhere from 22 to 39 years old roofs. And so they're they're in that window of having to be replaced or they've been deferred actually well past when they should have been replaced. Roofing systems are critical.

It's it's critical to the the structural long term structural integrity of the building. You wanna prevent the water damage. You wanna prevent any health and safety issues. We've all heard about mold that sort of thing as well as provide energy efficiency. Staff pursued a little different Avenue. In this case, we used a cooperative purchasing agreement approach. Through that, we believe we got not just a very competitive price, but we also got a best value for what we're doing. There is essentially two different competitive components that this went through. So it goes through the typical through the the co op process. We there was a national contract that went out and as those are competitive prices as awarded.

But then for for our local area, because the company we're dealing with is a nationwide company, they're based at Ohio. They have relationships with the local contractors. And as a result, we went through another competitive process for each of the bids that you're gonna see on the future slide or each of the prices. There were five bids that we received from contractors on each of those. So we'd not only have the the national co op and cooperative competitive process, but we have the local one. So what Garland offers? Garland's a high quality manufacturing and quality control. They they produce 95% of their project products. They have reliable warranties. They've been a company that's been in business for over a hundred and thirty years.

They have great public sector expertise in the package and one of the attachments you can see there's plenty of referral letters from local cities that are doing business with them. We've done business with them. They they provide a turnkey project delivery which is really nice because that provides a cost savings mechanism for us. Typical processes to a design bid build takes time, takes money to do the design package and and as a result, we're trying to get these projects done as quick as possible. We we have a one year budget cycle and the longer we stretch that out and go into multiple years just the more problematic it becomes.

So as far as the lowest bids we receive as I had mentioned we had five on each of these these locations not counting the repair. These are the lowest bids we've received for the the four different roof replacements which are Fire Station Number 2, the city yard, the rec center as well as the boys and girls club child development center. The other two are repairs and I'll I'll speak to that a little bit more of how we plan on addressing that long term. But thrown into there, our standard construction contract has a 10% contingency. Doesn't have to be spent, we throw we put that in there just in case we run into any issues so we don't have to stop the project and then come back to council and ask for that nominal additional monies.

Like I said, doesn't have to be spent but if we need it, we'll spend it and then we obviously report it in the books. It's not as simple as just going out there and replacing a roof, right? It's not just, oh we lay it down. Garland what they're gonna what they offered or what they've already identified is not just the typical elements, there's removal of disposable as part of it. But sometimes when you look at the roof prices, you say, that's that may be more expensive than a residential roof. Well, this has a different components than a residential roof. They have a lot of air conditioning units up there. Those are on curbs. You got to work around that or install the curbs. A curb is an improvement that holds the air conditioning off of the roof so the water doesn't go right in.

And then also on some of our facilities, we have rooftop ducting. And so what that means is rather than in the walls or underneath the ceiling or underneath the roof and in the ceiling area, we actually have it on stanchions or metal supports. And each one of those stanchions needs to be sealed. So when we redo the roof, you got hundreds of those up there. So there there's and we have to remove hundreds of feet of ductwork in order to do this roofing.

So there's a lot that goes into it. In addition, they're looking at it which I can appreciate because what Garland offers is is a full twenty five to thirty year warranty. What happens with that is they own it the whole time. So typically what you'll get is you'll get a contractor come in and and you purchase the materials and we've all seen it. The finger pointing goes, hey it's not it's a materials issue or no it's an installation issue.

In this particular case what we have is we have Garland saying as the parent company or the construction manager, material supplier, as well as overseeing the contractor. They say we own it. We own it the full time. Doesn't matter how long the the contractors workmanship warranty is to them, cause they'll give them a five year warranty to Garland. They say that no, we're responsible for for the full year, years or twenty five years. They also have provided very good customer services. I spoke to several other cities or public agencies, school district and said, hey, how do they how do they deal with you? They're coming out and looking at the roofs without necessarily being prompted to. They do come out when we respond when we call, so there's that responsiveness. And that's what we're looking at.

We're looking at a solution that we're not gonna have to come back and manage every four or five years or every year to have to touch up. That it is installed, it's good materials to begin with, it's installed properly, they're responsive. It's we don't have to think about it again for another thirty years is which essentially where we've been at other than deferring it for probably a little bit too long. We do have some near term work that we should consider. The police facility as well as the Boys and Girls Club Clubhouse Academy.

The earlier conversation we talked about the Boys and Girls Club, so that one is not added on to the list of what we're gonna do right now because we got the ad hoc committee and we would like to hear from the ad hoc committee what the the longer term plans are. Police facility, it's a larger dollar figure. There's a lot of solar panels up there, it's $2,000,000 and also once again if we're gonna look at the full Civic Center area, then that's something that we probably should have input on. But we should be thinking about setting aside some money to do that. The police facilities and condition we're doing the repairs but really two to three years we should be replacing the roof.

And on the slide you can see the dollar figures associated with that. Essentially both of them about $2,300,000 with contingency. So we have different alternatives here. As I said or as we talked about earlier in the meeting, there's an ad hoc committee within the price list. I'll go back to that. We have listed the child development center. So essentially because we went through this co op agreement, the piggybacking agreement, we don't have to award everything on there. It's staff recommendation that we do, that we award that. Now those it wasn't bid in a package and so that's what I mean we're not forced to award at all as a package. We can US Council can direct staff to take any one of those out and not do it right now.

My recommendation even with ad hoc committee coming and understanding there might be some conversations on the child development center is to go ahead and award it but instruct staff to not proceed with the work until there's conversation that has happened with ad hoc and or we get direction from US council through through dialogue. The I spoke with the with Garland representative that pricing can be held until the end of this year. Okay. I can confirm that up but that was the last conversation I had with them and so we have a situation where it could be we could act right away afterwards. That's just a recommendation.

I'd like to see that because it gives us the nimbleness to respond to it. However, we're we're here at your pleasure. So the recommendation is to the alternatives. One is to award the contract to to all of those on that list. It would be the first alternative. The second alternative would be to select facilities like I talked about. You you can suggest a staff or direct staff to pull one or two or whatever it may be off of the list or do not award a construction contract and continue to defer the roof maintenance. I don't recommend that that we've already deferred long enough. It's it's it's difficult. We have programmed based upon good counsel input and support.

We've programmed into this year and next year over $3,000,000 worth of funding to do our roofs, which have been neglected for a long time. Therefore, the recommendation from staff as I stated is to accept the Garland proposal and award a contract in a total not to exceed the amount of $2,000,000 $410,107. For all the citywide facility roof replacement repairs on the various city facilities that that is are listed in that list that I provided before. With me is the Garland representative and we're both available to answer any questions that you may have. And that concludes my presentation.

Great. Hang tight. Clerk city clerk Miller, are there any requests to speak?

One second. We have one request to speak on this item, Dan Hay.

Okay.

Welcome.

Yeah, I had a concern as to why this project didn't go out to bid, but Scott did a very good job of explaining to me this new, I don't know if it's new or not, this co op process of them doing the bids themselves within their company. I'd like to know a little bit more about that if they can and how many companies that they actually had talked to. But that was my biggest concern. Scott pretty much covered it. And I just didn't understand why other projects needed a bid process and this one didn't. Thank you.

We might be able to clarify that a little bit. I think this is similar to a piggybacking type of an arrangement, which is very common with government agencies on a variety of contracts. And so there's there's efficiency, there's stability in pricing, but let you speak to that.

That's exactly right. And and just to add on to that, if in attachment one to the staff report, there's identified the the five different contractors that have bid on each of those facilities and each of those contractors are pre qualified, which is really important. You know, you wanna know somebody that those of you that are familiar with construction, you want the contractor to know how to install the materials that they're given. And then manufacturers have certain recommendations. And if it's not installed according to those recommendations, it voids a warranty.

In this case we have a situation where Garland is is doing QAQC, quality control, quality assurance that the contractors are installing per their manufacturer recommendations. Everything is done according to that so they have confidence in that thirty year twenty five to thirty year warranty. Makes perfect sense to me if I'm if I work for them and being in the industry.

Great. Any other questions from council? Just wanted to ask. Councilman Granted?

Yeah. I've got a couple. So I'm just curious. When you're replacing the roofs on these locations, are do they need to shut down? Are they able to stay open during construction?

That is a very pertinent question. Touched upon in the staff report, but not in my presentation, so I appreciate you bringing that up. Yeah. We we coordinate with the operations of the building, and yes, some of the work will need to be done or should be done during the evening and or over the weekend and we would coordinate to minimize the impact to the operations.

Okay. And then you mentioned the ductwork replacement or not replacement that it has to be taken off and the amount of effort that goes into that. Are we also replacing the ductwork at the same time and does it need to be?

Once again another good question. So as part of subsequent project to this, staff is going to come back to City Council with a ductwork project for City Hall specifically. That's been deferred maintenance for a long time. We're gonna it really does tie with with securing the the roof. Right now, what we're experiencing at City Hall is rain entering into the the above rooftop or the rooftop ductwork. And so I wanted to get this project awarded, see how much additional funding we had, make sure that was enough to cover the ductwork. We do have that. So we intend on coming forward with that as a separate project, but using this funding and we'll present it to city council.

I I don't think I caught that correctly. So you said you're gonna replace the ductwork at city hall, but city hall is not getting a new roof. Correct. And the other locations where you have to take the ductwork off Yes. Do we need to replace that?

No. We we are we are putting it back according to the way, you know, you just need to remove it in order to work around it. You can't roof under

Understood. How old is that?

How old is the ductwork?

On those buildings where we're replacing the roof.

It depends on the building, but from what the feedback that I have, actually have Bob Truman here too, is our facility maintenance supervisor. But it's in a condition that it does not need to be replaced.

Okay. I just hate to take it off, replace it, and then have to replace the ductwork which ruins the roof and back and forth or

Right. And which is a good point. And and when we come forward with other project, if for some reason I have mistaken that, we can throw that into that and identify, and we can coordinate the projects such that it happens accordingly.

And then the last question I had was the solar on the roof with the police station. So when we purchase solar, first off, I'm a big fan of that. I think it's a great idea. Good for the environment, good for everyone. But do we include the cost of having to take those off and back on on the return on investment of actually getting solar panels? That may not be a question you can answer tonight.

Yeah. I I wasn't part of that. I believe that that happened through some energy agreements that we had and it would be it's my experience that that's not figured in, but I can look into that and get back to that.

Yeah. I I guess, you know, it's done. Right? So I'm not really looking for that, but in future occasions when we do that, maybe we don't put them on roofs if that's gonna be, you know, the cost is gonna be greater to take them off when there's repairs needed. So just a thought. That's

yeah. Yep. That's all my questions. Okay. Any other questions from counsel? Councilwoman Constance

Mayor Kunin. So if we wanted to maybe minus out the Boys and Girls Club due to the ad hoc committee, is that necessary by a substitute motion or or is technically, alternative two?

It hasn't been a motion yet.

Well, no. I know.

So actually, I I have a follow-up question to that that goes along with that. I knew I had one more question. I couldn't remember it. So if we're gonna put off that roof until the ad hoc committee comes up with a recommendation or thoughts or whatever, and you're gonna come back to us anyway for approval before you move forward, why approve it now?

The intent would not be coming back as a formal setting, but more as you you've approved it and saying the ad hoc committee is there and sending a memo and saying this is what we intend to do. We could come back. The reason part of the reason we want to be nimble is in conversations with the Boys and Girls Club. And we do have Art here representing them if you have any questions. We there there's a desire to have a longer lease and there's a desire to get the roof addressed because it's in a condition that needs to be addressed. So being able to act upon that is is our preference. However, if council directs otherwise, that's fine. Staff is here to to address it either way.

Okay. And for those who weren't here for the study session that the council has agreed to do an ad hoc committee on the whole Civic Center on all the buildings and on a go forward strategy of what what are we gonna do with all the buildings here. So just wanna clarify because we keep talking about the ad hoc committee. And if you weren't here at five, you don't know what we're talking about. So okay. That answered my questions. Thank you.

City manager Lee, and then we'll get to your vice mayor.

Yes. Scott, if you can bring back the list of all of the facility that is considered for roof. I think councilwoman Konstantin wanted to find out the boys and girls site and how the city council would like to move forward with that.

So Councilwoman, what would you if you're gonna do something procedurally, what would you want as an action?

Well, mean, Scott's saying that it's kind of a package situation, but the ad the results of the ad hoc committee could it could be taken into account. Therefore, this could be approved as is with just kind of a pending to the Boys and Girls Club, am I correct?

Yes. Each one of these are individual projects. So we can eliminate or move any one of those out. Staff is recommending to approve all of these that are listed on the slide to be able to, like I said, work nimbly once we do make that decision if it's to move forward. If it's not, then we wouldn't award the PO, we wouldn't move forward with that work for specifically the childcare development center.

Okay. Vice Mayor Harbour.

Yeah, I had a question on the facility condition assessment study. So you mentioned that that has been completed and did it consider other things besides besides the roofs of the different facilities and do we need to are there some buildings we'll need to completely replace or do other work on and when will we get that information?

So that that information was a link to all that information because it's very that's a lot of material was was sent to you a few months ago. Oh, okay. And so I can resend that to you all. And what we'll do is we will incorporate that into our budget process. So what we're using is is as well as the facility condition assessment. We've and you may recall, we've also purchased or or I don't know if you purchase software anymore. We we have software now, Brightly software. Subscribed. We subscribed. There you go.

We subscribed to software now that Brightly helps is a work order system but also asset management. And so what we're gonna do, we're gonna use that based upon the facility condition assessment data as well as our budgeting practices and then balance that out through the budgeting process on making sure that we're addressing the scheduled maintenance as well as the the reactive maintenance. You know, putting that all in there so we can start staying ahead of it and presenting the council a good game plan.

Okay. Thanks.

And one maybe way to think about this is what we're looking at is a package of projects that we can approve tonight, but the notice to proceed on the work would be at at at council approval or or maybe staff could come back and say, okay. We just wanna clarify that that that particular project is is authorized to proceed. So that might address councilwoman the concern of moving too quickly perhaps on something that ad hoc committee might have some, you know, you know, some varying advice on that.

Sure.

Does that does that help?