City Council - Regular Meeting

So that was just a water sign. We still have one for the wastewater.

Okay. Okay, we will continue. Is that...

Is that on the same one, Cindy?

Adding the tiers in with the base increase of what we're gonna bring in on the wastewater side. Correct. Sorry.

Go ahead. So on the wastewater side, it's the same thing. The options, as of right now, we're giving away 10,000 gallons to your wastewater system. And you're bringing in $1.8 million right now on the wastewater side, which is bringing you to a .66 operating ratio. And without doing any kind of increase at all on the wastewater side, you're just taking back your 9,000 gallons and implementing the tier usage like I spoke to you about on the water side. And changing to this, you'll bring in an additional $2,344,051 just on the wastewater side. And as of right now, your wastewater side cannot support itself, same as the water, but it's in worse shape than the water side. And so just charging for an additional $9,000 will get you in good standings and bring in money to be able to do any kind of upgrades to your system that's needed now or in the future.

I'm going to be here in about 15, 20 minutes.

These are getting longer and longer.

I don't know that we're going to serve, but from 6 to 9, we get an agenda with Bible sites. 15, 20 minutes a month.

Discussion and possible, we're gonna go back to item B. Discussion and possible action to approve City of Floydville's time clock policy.

Good evening. I previously gave you all a month ago the policies that are on the agenda tonight. Currently, we do not have a time clock policy. So the purpose of the policy is to establish standardized procedures for reporting employees' work hours using the city's time clock system. This ensures accuracy in payroll, compliance with federal and state labor laws, and treatment, fair treatment to all the employees. I did do the updates that were requested. I don't know if y'all have time to review it or whatever.

I thought it was okay. I don't know about the rest of the conference.

Okay.

Okay. Do I have a motion to approve this?

I make a motion to approve the fourth city according to our policy.

Do I have any citizens' comments or council comments? I'll second. I'll second. Motion made by Mr. Lambert, second by Ms. Barrera-Cantu. All in favor? Motion passes 4-0. Item C, discussion and possible action to approve City of Floydville elimination of petty cash policy.

For this policy, we do currently have petty cash here at City Hall. It is used for small purchases that Public Works might need or someone in-house might need. We are wanting to do away with it. That way we are being proactive. Two things, we do have credit card, and also it will help to eliminate any type of, you know, just having additional cash. We already have cash for the payments, so this is separate that we do have two individuals that do have petty cash scores, which is more liability on the city of having additional cash.

So you would just eliminate the city of Florida, they'll talk to everyone, or just... here here currently yes apparently do i have a motion to pass this policy yes i'll make a motion to approve do i have a second um do i have any citizens comments or council comments motion made by mr uh by mr lambert second by mr morales

motion passes four four zero again discuss item d 16 discussion and possible action to approve city of floresville shared municipal credit card policy um currently the city we do have one credit card uh it is signed out the process right now we do require a po prior but there really is no formal policy on purchasing um In here, you'll see there's a request form now that I would love to have that would be filled out and be approved by the supervisor prior to signing out the credit card. But it gives parameters on purchases, what's allowed, what's not allowed. I don't know if you have any questions about it.

I do, Cindy. I have a question on that one. Sure. It says the card shall not be used for personal purchases, cash advances, and off the loan. Correct. How will the purchases be done for the events in them when they're buying beer?

We actually have a contract with two distributors and that is paid, we do ACH with them. So we do not use credit card for any of that.

And then we don't use, okay. Does the council have this particular?

That item is more or less if I took

Do I have any questions from the council? Comments from the citizens? Do I have a motion to pass this? I'm making it. Okay. The action for the city. Yes. Do I have a second? I'll second. I'll second. Motion made by Mr. Lambert, seconded by Barrera Cantu. All in favor? Motion passes 4-0. Item E, discussion and possible action to approve City of Louisville cash handling policy.

So currently we do not have a cash handling policy. The purpose of this is to let all department heads know anytime we receive any type of cash or check that it needs to be deposited. It should be deposited by the person that actually took the cash in and is doing the deposit. There should be internal controls if you read through it. So it's more or less procedures on anyone that is handling cash on when they should make deposits and how they should handle the cash.

And they need to deposit it like right away or the following day? It's the following day. Okay. It's best practice. Do I have any citizens' comments, council comments? Do I have a motion?

Make a motion, ma'am. Make a motion to approve City of Fort Lauderdale cash-in policy.

Do I have a second?

I'll second.

Motion made by Mr. Cantu, second by Mr. Lembert. All in favor? Motion passes 4-0. Item F, discussion of possible action to approve donation and gift policies.

Okay, we currently do not have a donation or gift policy. On here, I guess the major change would be that all donations or gifts need to go through finance, so that way they can be reported. Currently, when there are some donations that were being made, they weren't going through finance. and then there will be a form that would need to be filled out for each donation, each gift. That way it is accounted for through the finance office.

Do I have any questions from the comments from citizens or from the council? Can I have a motion?

Second.

I'll second. Motion made by Mr. Lambert, second by Mr. Cantu. All in favor? Motion passes 4-0. Thank you. Item H, consideration of possible action to authorize the solicitation of an RFQ for architectural and engineer services for the event center remodeling project.

Good evening, and members of the council. Briefly, we have a major leak problem in the roof throughout the roof at the event center. We've tried multiple times to get the insurance, and we filed insurance claims. They have all been denied due to what they perceive as a lack of maintenance. We do have the penetrations. They no longer have the sealant on there, so we haven't taken care of that. A lot of the rain gutters and the end caps are missing. The TPO roof has several punctures. So we have to go back and we basically need to look at that. But what's most important are the structural beams that are showing significant amounts of rust. So we have to have a structural engineer come in and do an analysis on that. Based on the structural engineer, then you've got to transfer that to an architect and they come up with a design of how to handle the replacement or the treatment of those metal beams. Originally I wanted to go out for an RQ for that, but currently we have the master services agreement with half of the associates for the large capital improvement projects. So what I wanted to do is, and I've talked to both entities, they're willing to merge into one contract for the structural engineering and for the architectural design. We already have an architect that has looked at the echo and the sound system. And they've already given a proposal and design to deal with the echo at that facility. But they're willing to do the additional research and provide an analysis to council. So under this case, I'm going to ask for no action. And next meeting, we'll bring back that task order under the maintenance service agreement for approval.

Okay. Do we have any citizens' comments or no action on this item? Council comments? No motion for no action.

I'll make motion for no action here.

Do I have a second?

I'll second.

Motion made by Bishop Cantu, second by Barrera Cantu. All in favor? Motion passes to no action. 4-0 against. Item I. Consideration and possible action to approve a master service agreement proposal form from TRC to prepare a drainage analysis of the Standish Road area bounded by Standish Street to the southeast fourth street, US 181 Business to the southwest, Plum Street to the northwest, and US 181 to the northeast.

Good evening, Mayor and members of the council. We discussed this issue a couple of meetings ago in an executive session, looking at a certain area, and that's the designated area for flooding. We do, Texthaw did do some improvements along Standish, and we have several homes that are receiving significant amounts of drainage issues out there. So under TRC we have a proposal for them to go out and do the H&H study as well as coordinate with TxDOT for any potential improvements out there. So we're recommending approval for that task order.

Do I have any instance comments? Council comments? Do I have a motion?

Mayor, I'll make a motion to approve the Master Certificate of Approval to the TRC to prepare a drainage analysis of the Standish Road area, bounded by Standish Street to the southeast of the street. That's the southwest of Plum Street to the northwest and US-1A around the northwest.

Second? I'll second. Motion made by Mr. Lambert, second by Barrera-Cantu. Do I have any citizens' comments or council comments? All in favor? One should pass it through the viewer. You're gonna leave as well? Can you call Frances to see if she can come back so we can have a forum? I'll call.

we need to have a person there we need to have a forum in person

That's a pressure.

Oh, I know.

I know, it's all business.

Nothing personal, right? It's all good.

We're always going to work together.

Thank you. um um Thank you. Yeah.

Go for it.

I think she's going to join Vera.

Thank you. Thank you.

we're gonna wait for poor francis she's gonna even though she's sick she's still gonna join us so we can finish She's the same. She does care about her senior.

Thank you. Thank you. Thank you. probably seven okay maybe she's um I'm so sorry, Francis. Thank you for joining us.

I know you don't feel well, but...

We'll finish this as quick as we can. I mean, if we have questions, we will answer them. Consideration, we will continue with item J. Consideration of possible action to approve master service agreement proposal from TRC to create, establish, and update the 2026 water and sewer impact regular fee for the city of Floresville.

Good evening, Mayor, members of the council. First off, let me apologize, Mayor Pro Temo will be short, I promise. This is a requirement under state law that we have an engineer conduct impact fees for water and sewer. And so basically what an impact fee is, whether it's undeveloped land or a redevelopment of land, we're able to charge for water and sewer infrastructure improvements. But you have to have an engineer establish what those rates would be under state law, and so TRC would perform that for us. I believe the fee was around 46? Yeah, the fee would be 46,000, and it would be back to us within the next six to nine days via ordinance to approve those development impact fees. Staff recommends approval.

Do I have a motion? Do I have any comments or citizens' comments?

I move to approve a Master Service Agreement proposal from TRC to create, establish, and update the 2026 Water and Sewer Impact Regulatory Feed for the CBO floors.

All in favor? I mean, I'm sorry, I need a second motion. I can't help it. Sorry. Barrera-Cantu, motion made by Barrera-Cantu. Do I have a second?

May I proceed?

May I proceed? Francis seconded. I'll second. All in favor? Motion passes, 3-4-0 against. Moving on to consideration and possible action to appoint members to the Florida 4-8 Board to include any reappointment or current members' appointments to fill vacancies or replace existing members.

They are members of the council. This is as per new policy we adopted last week. Each one of you do get a selection onto the 40 board. Tom Colville, their attorney, did email us under the TABC license. There's two members that are under that license. And so his request is that we reappoint those two individuals. The other individuals would have to be picked and selected by all of you. Just remember that each one of you gets a pick. The mayor's pick is the board president chair. And then on the seventh individual, that is a council-wide appointed position.

The person right now is Gary. Yes sir, yes sir.

And he's also on the TABC license. I would like to keep him.

Okay.

Okay.

Who's the second individual?

Larry Richardson is the second individual on the TABC license.

I'd like to appoint him as well, if I could.

Dora, do you have something?

I don't know that I saw any applications. Were there applications?

No.

Okay, so then can I just hold on to mine to see if it might be interesting for me to post for anybody?

We can continue to post. Under the policy, you do not have to have an application to make an appointment. It's just when they do the oath of office, we require them to fill out an application. Yes, okay.

Interesting.

Do you have a wonderful moment?

i want to hold yours too okay do we um so we have uh brian gray as uh keep him and then mary richardson we'll keep it uh do i have a motion yes may i like to make a motion consideration of possible action to appoint members or look for any more to include any reappointment of current members appointment to fill vacancy or and or based on 50 members do i have a second Motion made by Mr. Felix Cantu, second by Barrera Cantu. Do I have any citizen comments or? All in favor? Motion passes, three four, zero against. Consideration and action to approve. Okay, that one I just X'd up. That's already been taken care of. So we'll do no action.

No action.

Do I have a motion to consider?

We don't need a motion for that.

Thank you. Okay, no action on the consideration of possible action to approve interim executive director for the Florida Economic Development Corporation. We'll go to M, consideration of possible action to appoint new members to the Florida Economic Development Board to include any reappointments of current members appointed to fill vacancies or replace existing members.

Good evening, Mayor, members of the council. We currently have two pending. Council Member Lambert has his pick. but we do have the seventh overall pick that is picked council-wide. That would be to replace Ben Landry.

So do I have a motion? Yes, I make a motion to appoint Mary Helen Ticken to replace Ben Landry. Do I have a second? Second by, motion made by Ms. Dora Barrera. Can't do. Second by Ms. Flores. All in favor? Motion passes. Three zero, three four zero against. Consideration item N. Consideration of possible action to appoint members to the audit committee and establish a sunset date.

Mayor and members of the council, this is a charter requirement for your annual audit. You are to select a committee to basically hear from the auditor, and then based off of the questions, the auditor then comes back with the finance director, presents the final audit for file and acceptance. What we did is we created a policy that's there for you to review. Again, it would be a seven-member committee. Each one of you would get a pick. One member would be selected council-wide. The mayor does pick the chair of the board. The sunset date is 30 days after the first meeting with the auditor. After that, it expires, their terms expire, but if we need to next year, then you would reappoint an entire new audit committee. mayor go ahead go ahead now i have to do this question sure once you have a uh four out of the seven uh for a quorum we would then schedule a meeting with the auditor and we would then meet uh together as a group for that presentation of the external audit the audit has been completed

I'm going to go ahead and appoint Jacob Silva. Jacob Silva? Do you all have? Does anybody else have?

I'd like to appoint

Ratibra. Roy Eidrick, okay. Roy Eidrick, is that right? I'm sorry, yes.

Okay, we have Jacob, Silva, and Roy Eidrick.

Do I have a motion to approve? As long as we have four, right? Correct.

We'll bring it back for the other considerations. You do also have the pick for Council White.

Okay, Council White. Do I have a motion to approve these two individuals?

And I'm sorry, quick question, or maybe the city manager. So quick question, whoever is approved for the audit committee, that doesn't withhold them from serving on a different committee, right? Because this is short term.

That is a determination of council to allow the exemption.

I apologize.

That is at the council's discretion if you want somebody to serve on a temporary committee. But I would just recommend that you... Go ahead.

Go ahead, Frances. Well, so my question is, if somebody is serving on the audit committee, isn't the audit committee short term because they've already had the audit done? They're just going to do a recheck of the audit basically and sign off and then they would be done with their duties. as someone serving on the audit committee. So that still opens them up if they want to still apply for another board. I'm just making sure of that.

That is correct. Now, the council does reserve the right if you have a current sitting member on a board. And since this is a short term with a sunset date, you can make the exception of a board member to sit on the audit committee as well. My only recommendation is that you state that your selection serves on another committee and that they're going to serve on this temporary committee until the sunset date expires. Okay, got it.

Okay, thank you.

Do you know how long that would be? According to the policy, it expires 30 days after the first meeting.

Okay, do I have motion?

I'm going to go ahead and point to David Jimenez.

Okay, so it's Jacob Silva, Roy Eidrich, and David Jimenez. Do I have a motion to approve?

Mayor, I will make a motion to approve and appoint the following members to the Audit Committee, which is David Jimenez, Jacob Silva, and Roy Eder.

I'll second. Motion made by Ms. Flores, seconded by Barrera Cantu. All in favor? Motion passes 3-0. Next item, consideration of possible action to omit the city council policy related to the use of public funds adopted on January the 8th

and um january the 8th 2026 will take no action on this correct mayor um on this one there's confusion as to the attorney's recommendation what i would like to do is create two different policies one for sponsorships and one specifically for council travel uh and what i'd like to do is i'd like to work with the city attorney in drafting those and rather than council uh adopt policy we adopt those via ordinance But we'll bring that back to you.

Also, there's other policies that you will look into. Correct.

There's other policies as the forum for council. We'd like to come back and revisit those and have those approved by ordinance as well in a future meeting.

Okay. Item P, consideration of possible action to approve registration, travel, and related expenses for city council members to attend the 2026 Texas Municipal League Annual Conference and...

mayor and council so this one i i have a little more information on it um but i know we're still gonna work on that the policy but i had some um numbers for mr morones and maybe some ideas so uh the tml annual conference this year will be in san antonio um i know the tml full registration It costs about 420, board council and staff. And then if you would like to take a spouse, that's gonna be an additional 150. The mileage, we do 70 cents a mile, but if we use a city vehicle, then that'll save us some money. Everyone, you know, we can take as many city vehicles. And since it's in San Antonio, the hotel average is about 375 a night, but if it's in San Antonio, we can drive back and forth. We'd save some money as well. I know Mr. Morones had mentioned we spent about, what, 40,000 last year or so. cost savings, we can drive back and forth. And then the meals, the breakfast, lunch, and dinner prices that we give per the Comptroller website, it's $16 for breakfast, lunch is $19, and dinner is $28. So last year's expense, it's about $1,500 to $2,000 a person, but if we cut all those costs, it'll be a lot less. I have been reading on social media. I did see some citizens of Floresville recommend that maybe just the new council would attend since we could save a lot of money that way as well. But it's a council decision and I just wanted to give everyone the right. I don't know if you want me to bring this back again. The registration will start in June. I don't know who wants to attend and not attend.

I don't know who will be attending. I don't think I'm going to go. I'm not sure yet. I'm going to see what's on the agenda over there.

I'd like to make mention that the high cost of attending TML last year was due to so many people that... He took down there, which I thought we were going to call for it.

Right. But years before it has been, this year was a, this past year was a different situation. So that's, I know since it being in San Antonio, there's a lot of costs to be made there. Exactly.

And I know I was the one that signed the cherry. Go ahead.

The registration fee is usually around $420, but that's for the full conference. And if we make it in time, we get... Right, and then you have the option to take a spouse, so it's additional $150. And then if we make it in time for registration, we get the breakfast and lunch vouchers included, but those go pretty fast.

They don't have a full agenda out.

Right, no ma'am, they don't have a full agenda out yet. I saw on their website that the full conference program will be available in mid-July. mayor just have to add when do we have to register so usually um we register about june the middle of june or the end of june and then the registration for the hotels comes at a later date usually in august well it's going to be august this year because the conference has moved to november okay and let me ask this

I mean, I'm not opposed to anybody going, do we have to make, are we asking for us to make a motion, like a blanket motion for council members?

I thought so, just, right, right, right, only because of the policy that has been approved, but I know now we're making changes, so maybe we can do no action and go from there.

Correct. So under your current policy, council has to state publicly their intent to attend prior to at this point. We would need to know so that way we can take advantage of the early discount rates. Just to point out clarification, when the city secretary mentioned the fee associated with spouse, that is not an eligible expense that the city will cover. That is at the council member's expense.

You just bear if you want me to bring it back for the next meeting. or we just wait till the policies change with the new attorney? Go ahead.

No, just so that we can make the reservations in time to take advantage of the rate, I don't think we need to bring it back for additional consideration because everyone kind of knows what TML's for. I think if we can just get a heads up via email to the city secretary if you plan to attend, and then what I can do in a future meeting is confirm that through the city manager's comments. representative of the council that will be attending. And just for the record, the only staff member that will attend TML would be the city secretary, and that is to assist council if council attends. But outside of that, staff will not be attending this year's TML meeting.

Will you be attending?

No, ma'am.

Okay. Okay, well, let's, I guess, make a motion. Like, can you... Sign up, like, some people, and then cancel if they don't go?

We can cancel what we need to cancel ahead of time, because they'll still charge us that fee. And that's...

They'll charge us a $400?

Yes.

Oh my goodness.

Yeah, so we don't like to sign up and then cancel because that's a... hassle in itself so we like to make sure you're gonna i know situations happen but we need to there's a certain date that we have to cancel by in the hotel so we don't want to make any extra expenses

so do i have a motion yes we would like to make a motion of consideration and possible action to approve registration travel and related expenses for city council members to attend the 2026 texas mississippi annual conference and exhibition motion made by mr second by um

Motion passes 3-0. Thank you. With that said, do I have a motion to adjourn? Yes. Motion adjourned. 9-38.

Thank you.