Board of Aldermen - Regular Meeting

I was waiting for her. All right, let's call to order the board of alderman committee meeting for January 8th. We'll begin with the pledge of allegiance. City clerk, roll call, please. Alderman Lang, here. Alderman Brightchef, here. Alman Whisbrock, here. Alderman Harold, here. Alderman Rogers, here. Alderwoman Hills, here. Alderwoman Jokers here. Alderman Mazerang here. Eight for the quorum.

Thank you. on your mayor's comments. Uh I'd like to report the passing of Jack Brandt. Jack uh moved to the city of Fenton in 1963. He uh ran for alderman in 1970 and again in 71 and then in 1987 he was appointed to the planning and zoning commission until 1991. Um his daughter uh Mary Brandt Heinaman is our vice chair on our parks and wreck and tree advisory board. Uh so I'll have a more of a formal um at our next board of alderman meeting. We'll we'll stand for after the pledge. But I did want to make that known part of the minutes. Public comments. Do we have any public comments?

I have no public comments. I don't see anybody in the audience or on Zoom. So with that, Alderman Whisbrock, I would make a motion move finance to the top of the meeting. Okay, we need a second. Alderman Hues, I'll second. Motion by Whisbrock, second by Huels. Further discussion, all in favor? Opposed? Motion carries.

You're on. So, uh, tonight we've got one item under finance and it's the monthly financial report, uh, as prepared, uh, by Tammy Alup. Uh, this report is dated November 30th. Um, does anybody have any questions? Okay, I will skip to the back then. Um, our total cash and investments 29,53,755.

All I got tonight. All right. Anybody have any questions for Tammy? Tammy, you're out of here. Unless you've got something else in here. Okay. Why don't we do um an or do you want to you got one other thing? Let's let's work on that. that uh that's under personnel. Let's do personnel then. Go ahead. I'll make a motion to move personnel to the top or to the next. All right. Alderman Lang. Second. Motion by Heels. Second by Lang. Further discussion. All in favor? Opposed? Motion carries.

Okay. So, um this actually is coming back to us. It should have been done at the special meeting. In my opinion, it should have been done at the special meeting, not um thrown in at the last minute on a board meeting. Um and it is the discussion regarding increases for employees that are at the cap of their salary range. And um I just think that it according to our policy, this usually requires discussion and there wasn't really a whole lot of discussion that happened around this at the uh board meeting. Anybody have any questions? Alderman Jokers.

Um I do feel that when we have employees that are willing and able to stay with us for well the these employees 25 years we're talking, right? Some of them some of them are they vary. Um there are a couple that have been here um significantly less than that. However, they were brought in at the mid-range which has brought them to the to the cap as

and I you know I I think that the cap is a good guideline but I don't know if it should be a glass ceiling. Well, that's going to be something that will be discussed later um about the salary caps. Um, this is just more of a Oh, yeah. But I'm just saying that, you know, and so therefore, you know, it should I don't think it should be like, well, you know, so glad you're here for 10 years, but now you can't make any more money. Bright shift.

So, so we're not going to discuss uh the continuation of the cap tonight. We're that's So, I I'd like to ask staff to put that on agenda for near future meeting. Yes. I have some comments on that. But mastering,

yeah, I think at the time, if I recall correct, we kind of kicked the can down the road. We were discussing, I think, raising it up because minimum wage went up and we had to adjust some things there. And unfortunately, by doing that, we've now uh kind of penalized some employees that were would have gotten raises at the beginning of the year. And now that's where we're going back another month. We should have, you know, we didn't give it enough attention at the time. And now it's created this uh dilemma. So anyone else actually? [clears throat] So just so I'm clear, are we talking about this just this is an annual thing or are we talking about for last year and and this particular pay

this particular right now? Oh okay. Well then I do feel like we they should get the raise.

I you know I do too. I just think that the way this thing was supposed to work because of things that have happened in the past and not just recently but in years past, we need to look at some changes here. I do agree. If you look at the way that our program is supposed to work, there should be extenduating circumstances where people top out. longevity is one well over and above um the responsibilities of the job. I I we've got some people here who I think are less than five years that have capped out. Um and if you read how these are supposed to work, especially in governmental entities, it's hard to reach that capping out period. So, I think we're broken. I think we need to look at it. But for this year, I do agree that, you know, people need to get a raise.

All right, shift. Oh, oh, um I I also want to make a I'm going to make a motion uh to open it up to the full board. Okay. Did you Oh, I I did There is a motion on the floor. We need a second. Oh, we do. Okay. Who Who's on there with you? I'll second it. Uh who's on there? Lang. Okay. A motion by heel, second by uh Lang. Further discussion.

Um I do so for Nikki so that we don't run into what happened because I do agree uh with Mayor Morath that I boy I I like to have time to think and mull things over. So to have it like last minute like oh by the way let's approve this one. It's it could be thousands of dollars that we're talking about and I'm not comfortable just making that on the spur. I I really do like the time to think about it. So, if we could I think that this is something that's it's come up every year I've been on the board. So, if we could just part of the finance thing like and discuss the like if we can just make it one of the bullet points when we're discussing raises to discuss the people that have that will that have been or will be capped out.

Okay. And and I would like from now through this next year before we get to budget time, there's some other municipal alternatives to ranges and so forth that I think we at least ought to explore and then because there was a purpose in capping out at one point in life and I I think we need to look at that and change our the way we do business. Motion and a second. We have a motion and a second. Any further discussion? None. All in favor? I opposed that motion.

Now, I'd like to make a motion that we um [clears throat] give the five individuals that are at the top of their salary ranges capped out the uh 3% cost of living raise for and this will be a final motion this evening for the five people to get a 3% increase as well. Alman Brea, I would second that motion. Motion by Hills, second by Bright Shaft. Do we have further discussion? All in favor? Opposed? That concludes personnel. Now, I'd like to make a motion to bring parks to the top of the agenda. All right. Are you out of here, Tammy? You have anything else? I mean, you're welcome to stay. [laughter] Okay. Okay. You have a motion to advance then?

Need a second. Alman Rogers. Motion by Hill. Second by Rogers. Further discussion. All in favor? I oppose. Motion carries.

Announcements from the park and recreation committee tree advisory board. The January 5th parks and recreation tree advisory board meeting was cancelled. The park and recreation committee tree advisory board recommended the following. None. Other parks and recreation items. Discussion regarding sand blasting, painting of the outdoor pools, and refinishing the indoor pool slide at Riverchase YMCA. And we have an with us here tonight to discuss it. Um, if anybody has any questions for her, we have a memo from Nikki, I believe. I think it is. Yes, we've gotten quotes to sand blast and paint the outdoor pools, pressure wash, and paint the indoor pool slide.

Why do I feel like we've done this? Like, did we did not do this within the last six years? Mike was Nikki, do you have any history on that that you'd like or who whoever? Oh, I'll let Dan and Ann. Okay, ladies first. Um, so I wasn't here the last time we did it, but I know we did it.

So, the pool was painted two years ago. Um the last time it was we don't have any records and any recollection that it was ever sand blasted. So the pool's always been painted every two years. There's been times where it hasn't due to COVID due to uh the possibility of not even pool of you know taking it out and putting in a splash pad. It wasn't painted that that year but it was painted prior to the 2024 swim season. So it is it is typical to paint it every two years. Sand blasting. I'm not a pool expert, so that would be

And sand blasting is a lot of the paint after you paint over sometimes it starts flaking up and there's spots like in our leisure pool there's little spots where it's kind of broken up and it's kind of sticking up like I'm sure there's a technical term for it where it's sticking up like this needs to be sand blasted to be smoothed out and

Yeah. um over I guess the last week or so I I had a week of vacation and and uh myself and Alderman Wisrock got a chance to go and visit uh Riverchase and it was kind of a um I usually can't get out you know with my work schedule and stuff but since I had vacation I took the opportunity and you do get a unique perspective of the pool. We took a look at it. Um you can really you know when there's water in there it's kind of you know distorts your view but yeah it definitely needs some repairs. We also got to see some of the other things since I don't really ever get a chance to get to Riverchase, but it was a little eye opening. I know there's another some of these other projects are coming up and and uh I I think sand blasting is it's you said, Dan, I think you don't think it's ever been sandlasted. So, I mean, it's probably due. I mean, cuz I the pool did look in poor shape with it drained. I mean, so I think it's probably long overdue. So, so you can see as we walked by it, we stood out there uh that day and looked at and walked all around and went down to the uh the lap pool or the deeper uh pool and you can see and I guess you know uh so when you do paint out over it every two years theoretically had 12 coats of [snorts] paint on it. We've never sandlasted that off. I mean the paint underneath if it's not sticking to it, you put new paint on top of it, it's not going to stick to it, right? And so you can see in some areas where the paint has expanded, contracted, and then so I guess my other question is so when they go in there and they sand blast it off and there's so concrete cracks, right? So all concrete cracks, are they going to patch where some of that is, if they uncover where some of the paints come up and they see there's a crack, are they do they uh like epoxy fill it or

Yeah. Yeah. So, when they're taking off the they already so two different things is the cracks in the pool because we were having a problem earlier. That has all been that has all been sealed up and so that should be good. This they all came through and did the ceiling. Now they're just taking off the paint so it shouldn't crack anything but um I'm not a painting expert, but they will paint over it and the epoxy will make it smooth and everything. So, it won't go that far down where it'll start breaking up the concrete or the plaster or the um Yeah. I'm not saying they're going to go down and bust up the concrete, but they'll go down and so if there's a big paint chip or there's water that gets in that bubble up, it'll Yes. Yes. Alderman Rogers.

Yeah. I think actually I noticed they did talk about patching cracks in there. So, I I have actually fan blasted a couple pools in my life and and it does a lot of good. um you get there's sort of a permeation. I mean, it's concrete, but they will sort of weep water through them if they're not sealed well. And so, um I think it's a great idea. If it's never been done now, if it was done two years ago, I'd say what's wrong, you know? But, uh I think it's a good start over, fresh concrete down to bare concrete, new epoxy sealer, and then I think you're good to go for in at least for couple years or more.

Yes. And and the last is the slide. How old is the slide? Is that slide? That's a good question. We just asked them to get a bid on that. That's not necessarily needing to be done. We just want to stay on top of it. So when they were giving a bid, we said, "Hey, can you get a bid for the indoor slide, too?" When when was the work done? I thought that slide is that a new slide or is that the old slide or So the indoor one is the old slide. And um we um as a staff team did repaint part of the slide. Um but there are some areas the part that we're worried about is the stairwell. So the stairs leading up to it, it's starting to rust and so they need to kind of sand blast that and then repaint it before the rust starts kind of falling and

so they won't they won't necessarily take that paint all the way down to the concrete. They'll just [clears throat] will they or will they I think that's what they're taking it down to concrete pressure washing it fresh concrete and then new. I'm really surprised that we hadn't done that and we just kept painting over and over and over all these years. Yes. And especi pool. Yes. Yes. The indoor pool. Um and I know we're not talking about this right now, but that we think it's because there's some surface area that needs some help with that. And we've been um working with um the Yeah.

to me it doesn't make sense to continue to paint over paint unless you do some some sort of Quick just the question between the two quotes. I mean is there any substantive difference? There I think there needs to be a little further discussion before we just look at those two quotes. Okay.

Number one, this is a project that has not been budgeted. the board needs to make a decision if you're wanting to add this to the capital plan um at midyear or if this is something that the Y has s you know stated that we could take the money out of our reserve account the $500,000 to pay for it because this is not currently in our capital plan. The second item is that this job could very easily go over $75,000 which means we have to pay prevailing wage. It's a public works project. It's being paid for by the city's funds. So you can look at these bids. However, if you want to go with one of these bids, as noted in the memo, because we're going to be on the cusp of that, we need to use the city's contract. Um, it's not the Y going into contract with them. It needs to be under the city's contract. So, we put them on notice that you go over $75,000, you're paying prevailing wage as required by law. So, those are a couple of items before we get into the details of just these two. um staff is seeking a little direction on what what fund are we taking the funds for this project as it was unknown um for the 2026 budget. And then the al the next is is that are we using our bid package? Are we going out for formal bid? Are we going to negotiate with the one company that came in at U just for the at 72746 to see if they're willing to sign our contract and if they're willing to and if they understand that they would have to pay prevailing wage and we're going to have a performance and maintenance bond.

And so we're concerned about prevailing wage because we own the building because we're paying for it with city funds. Yes. Uh public works is defined whether if you're doing fixed works on a public building. So that's going to require OSHA um payment bond and then as well as because it's being used by public funds for when it's over $7. So I have a question. So let's say we move forward with the project and you bring up a point. What what uh what pool of money are we going to pull this out of?

Well, and the real question is what is the time frame to have this done? Because we go out for formal bid. That's about a 60-day process. So, how come we can't use the $500,000 capital fund that we've spent some years building up and now it's full? So, isn't that kind of what it's for? Well, explain to us again what what the purpose of those funds are for currently

and how and how they're used and how they're replenished. Currently under our current contract, how that is set up is that essentially they have an operational fund that they can pull from and then if we need to move into those funds to cover expenses, it's it's more of a savings account that we actually have it in an interest bearing account that we keep. I mean, that's the board's discretion if you would like to pull it from that fund. Um, but typically this is something you would do under under your capital your capital plan. um you pull that then they are to res they do have to refill that kitty at the um at the at such time that they do come up with their additional funds at the end of the year they put that back at 100% but you're also going to be removing it from an interest bearing account that we have it in currently and again the purpose of it being set up under the contract was more of a rainy day fund that's

so what I hear you saying is is that that We should have budgeted for this during our budget procedure. It would have been beneficial. Yes. I mean, I I think it sounds like it's a pay me now or pay me later deal. I mean, you're going to we're going to paying for it either way. So, I mean, if if we have to do a mid-year budget adjustment, that's, you know, probably what we have to do. Well, well, but does this this needs to be done before mid year? Well, the want before it opens in May. What you what what the board typically does is states you'll make a motion that you will include it in your capital plan. We just don't add those because they're done by ordinance. We come back at mid year and they'll be added in it. Right. We would add that this year.

Yeah. It includes your statement of that. I'm just going to say it literally literally is a rainy day. So I mean I do believe that this has to happen in a timely manner so that we can have the pool open before. So, I mean, if I don't think it's something we can wait till midyear budget. I think we just need It's not a It's not a wait. Oh, we would still We have the We would have the money in our capital. I think the biggest issue is going out to formal bid and waiting that 60 days before anything is started. We're going to be behind there. Well, Bruce,

just a quick question kind of staring a little bit out of the box. are we got two pools that this bid on the competition is one like can we push it till next year and get this down below the 75,000 so we don't have to go to go to bid um is it could you like say one is really bad we want to do it now and then next year build them signing our contract what's that it it's still that we will want whoever is doing the work to sign the city's contract okay well that's pretty standard it is very standard y but would this if we only did one of these pools instead of vote and it was about half the money. Would that help us? Well, so what's the bid threshold?

Okay, the lowest bid is $72,746. You're within $3,000 of a change order of prevailing wage. Prevailing wage is $75,000. You need a payment bond at But what's the city's what's the city's uh uh threshold to go out to bid? What's the dollar amount? 15,000. So, you'd have to get this down below 15,000 for us not to take it out to bid. Okay. Which isn't feasible.

The board can wave. Let me start from the beginning. Number one, you know, the question is is do you want to add this to your capital plan? Don't worry about whether it's midyear. That's just when we do the amendment to the the capital plan. Do you want to take the funds out of your capital your capital projects or do you want to take it out of the reserve account? The next question is is if you want us to you would have the board would have to make a motion for us to wave our formal bidding requirements. We can enter into a contract with or contact Legacy Codings to see if they're willing to sign our contract and understand that they would have to pay pervailing wage and that they will have to have by again as required at $50,000 they will have to have the payment bond. Um, so Erin, I mean it I kind of feel like we can't we we really need to stick to policy and procedure and it would be a mistake to not follow our contract procedures and just go with what no offense uh to what the Y has found which I appreciate but I think that we do need to stick with what we normally do to protect ourselves. I mean, I definitely recommend you using the contract. I mean, it's actually personal liability on you if a payment bond's required and you don't get one. Um, so that's why we do not mess around is it is personal liability on um the elected officials. Um so, but

which means it comes out of our pocket. Correct. It can. Yes. Even if you vote no. Yes. Come out of this bond. Yes. It's been determined as a ministerial act. you were required to require a bond. You knew it. Yeah. Um but in terms of waving the bid process, you have done that before. So that's really up to you on how comfortable. The purpose of bidding is to make sure you get a good product at a good price for your residents. So if that is accomplished without formal bidding process, then you feel comfortable. If it's not, then that's kind of what you have to find out about. Terry, were you first? I don't remember.

Okay. Thank you. Um, I I think this is timesensitive and I could see if we went out on our own for bids, it was just going to be delayed and we we're not going to get the May opening of the pool. I can just see the writing on that wall. Um, my question more so is the specifications of the products used. Um, it looks like both both of these companies are basically uh specifying the same type of uh coatings which I'm guessing is industry standard. Um, but however, the second one is going to broadcast silica into their epoxy so that you have a a gritty surface where the other one is not. So my question is, is that something that we deem necessary for for traction or for somebody to not slip in the pool or do is it necessary or do you know?

Um I do know um twofolds with that is that sometimes it can be a little too hard. Everybody will start comp once you get it done with the um grit in it. People will start complaining that their feet hurt if they have sensitive feet and then if you don't get it, they're going to slip and fall. So, it's kind of um one or the other, you know, it's like a catch uh 22. Does that make sense? Okay. Well, um one is one is specifying it in their contract and the other is not. Right. So, I just needed to know if we we should do that or not and whether the reasons for and what are the reasons not. Sure. Go ahead.

So, two comments. I would suggest we put the silica in the paint because I've walked my daughter into the into the uh from zero depth into the water and um gravity helped me down real quick and it's not fun. Uh and it is actually slick without the silicon there. I mean it is like a slip and slide. Uh second comment, can we use restricted funds to pay for this because it's parks? Absolutely. Yeah. Okay. just as we do for any riverase project. No, no, no. I just wanted to just making sure.

Well, just as far as the bidding process, just to confirm so that we're not It does not make sense if you guys had a proper bidding process. I think I would be comfortable with waving our bidding process if they had a bidding process and we're not we're not just red taping something repeating a process for that pro Let let me ask you something for the record. Have you used these companies before?

So that is a good question. So All American Painting we have um the new company is actually a spin-off. So, the person who um did our painting before um and did our bid is actually the um Legacy one. So, it's actually the same the All-American painting was sold and the owner of the old one is now at Legacy. So, you didn't go out and bid. You just asked this one company to No, we asked um those two companies to come. Okay. Yes. And you have used them before kind of once. Kind of. Yes. One kind of same people. Yes. So they just one just broke off and formed his own company. Yes. Okay. I'm going to take a Oh, go ahead.

So [clears throat] I guess my final comment would be that we reach out to these two companies. The leg works already done. The time is in an essence, right? Um we see if either of these companies can adhere to our our specifications, our qualifications and meet our contracts. And if they are, then we say if they can't, then we're going to have to go on our own, right? And reach out on our own and and get our own contractor. So that that'd be my my suggestion. Yeah. I'm going to take a stab at this motion. So So let me ask you one other thing. So, [clears throat] is this something that we knew about a while back or?

So, when we drained the pool and then everything settled and then we were um winterizing it, we're looking at it going like we can wait another year because it was something we'd like to hold off a little bit, but it just looks really bad. So, and when the water's all in the pool, it doesn't look as bad, but once we drain the pool and we were able to walk the surface of the pool, you could just see all the cracks and everything. So, so when did you think you deter what I'm trying to get at is that you know we had our budget proceedings. Yes. And it's like here we're past that stage. You know, maybe this is a learning process for you all that,

you know, we try to do this sooner than later because we we have to adhere to the state rules and and so forth. So, Sure. No, I totally agree with you. Yeah. $75,000 at least, you know. But the pool was drained when it was drained um so we drained leisure pool when um it drained itself and then the um comp pool we kept it open till um it was midepptember mid-occtober until we finally drained it all because we tried to keep it open for our members and the leisure pool was drained itself when it drained itself right before Labor Day. Okay. So you guys had Yes. almost a half a year to inform us. Yes. Okay. So, lesson learned.

Yes. Thank you. So, so the other thing too, real quick, so they're they also are doing the uh what's the the the drain or the grading? So, there's grading work going on up there too right now. So, this might be a good time. So, yes, timing, right? So, it's 75,000. Hey, uh we're thinking about doing this, right? Or if it's this coming year, right? So lesson learned, right? But this US also they're doing some grading work at the bottom of those pools. They're putting the great So apparently that's the mandate from is it state, federal, the Virginia Graham Baker Act? Yes. Yes. So they're doing work around the bottom of the pool. So it's probably a good time to have it sand blasted, cleaned up, painted while all that work's getting done.

Anybody else? So So one other question. Do you so you talk with these these contractors who who do they who do they know who's paying the bill here? I am not sure. That is a good question. So I do not know the answer. Okay.

Anyone else? Okay. I'm going to try to take a stab at this motion. Um, I would like to make a motion that we add this to our midyear capital budget that we wave the formal bidding process as long as this legacy, the lower of the two bids, will sign our contract and that we um that they have everything that the city needs in order to move forward with this in a timely manner so that we don't have to wait until the poll. It's time for the poll to open. That's my motion. Okay, we need a second. Alman Mazar, I will second that.

We have a motion by Heels. We have a second by Mazerang. We have further discussion. Yes, sir. Yes. I just I just want to make a point that um to let you know that the Y did put us in a bind on this one. This should have come to us last summer when we could have discussed it, put it in our budget, had time to do it correctly. Um and in f moving forward in future we need to forward think a little bit on these type of things please all okay so we have a motion a second further discussion all in favor opposed motion carries next item is consider that all we have for you Ann

it's she got the next item too consideration of a quote to repair the roof at Riverchase YMCA we have a memo from that that's really Dan I Hi Ann, thank you.

So during the first heavy west snow we had this year, um there were leaks in the roof that we have never experienced before. Um we did have Laurens come out and repair some leaks under warranty that unfortunately happened. Um but then they found a couple other areas that are not covered under warranty because they were not replaced whenever the majority of the roof was replaced. So there is an area above the gym that the new roof rolled up next to basically the support post that support the decorative green roof that you can see from Heran 44. It's that seam that needs to have extensive uh patchwork and repairs done to to keep that area from leaking.

So So Dan, is there I mean it didn't leak or did it leak prior to this? Because I don't ever recall us having any leaks there. No. So why why do the roofers think that all of a sudden now that started leaking? Coincidence? Something they did? Did they get up there and do that section that we replaced? Maybe they walked over there and that I don't know. It's just there's 20 what? Five 25? Yeah. 25 different support posts with peers basically not peers but support brackets around them need all be sealed up. So, so should this pretty well conclude all of our roof replacement or

up there on the flat roof? It would it would complete the replacement. I'm not going to say it's going to stop all leaks. That's kind of what I'm thinking. You know, we replace that section

always finds a way. And it's also amazing that they a lot of times you can't even find where something's leaking because it could be leaking over there and running down and coming in here, right? Um my my concern is that maybe these guys weren't flashed correctly in the first place where they flashed up and underneath the the metal covers because it sounded like they're going to go through that process now and they didn't do it in the first place. No, they came they went right up to the the support beams, support posts whenever they replaced the roof back in 17 or 18. 16 I think we discovered 16. They went right up to it and they stopped it right there. That was at our direction. That was at the city's direction.

Hang a metal roof for decoration. I got it. I'm pulling it up. Oh, okay. I'm pulling it up just to kind of walk you guys through what occurred. The membrane roof was replaced in 2016

2016. The membrane roof that you see on the building, this is actually an awning per se that goes over the building. Underneath there, I guess there's the 25 support post. That area was not replaced with the new membrane. This what we believe is original to the building, which is now 20 some 25 years old, which is the area. It was specifically left out of the bid. We pulled the bid package of when this was done back in 16. It was specifically left out of the bid for this area to be addressed. And that is now where we're having the leaking issues.

So if that's the case, um we might be putting a patch on something and then the other the rest around it that was installed in however many years ago that's that may fail. Am I making any sense? You know what I mean? If we you are I mean we do have a warranty on a on the one that was done in 16 black roof that you can see in the picture. um any work being done underneath that awning would have its own, you know, separate warranty. So, Loren, who put that membrane on, they still come out and do repairs under the current warranty.

So, they would do the repairs if anything happened on the old one as well as now anything that happens to the as long as the warranty on the old one's in place. Yes. Gotcha. So, that that awning I what is purely decorative? Yes. It is I mean is it causing problems or No, I I think it's just the old new matching up. It's just I was just kind of throwing it out there. Would it be better to maybe remove that and would you know could you access the roof better? Can they can they get under that roof and have room to work? It's a tall enough to walk under. Correct. Okay. I

And this is not to replace the roof underneath there. is to basically do a professional or not professional permanent seal where that seam came together from the new roof to the old roof. Okay. Anybody else? Is the the 2016 roof is that EPDM as well? Yes. So, it's a matching Well, you can't see it. No, no, but I mean just uh sometimes different materials don't play well together. So there's there's newer membranes, TPO and things like that that don't they got their own system. But what if the seam isn't where are we 100% sure that the seam is where it's leaking? Yes.

Anyone else? Anybody else? The uh total price just to put it in the record for this repair. Hang on a minute. Oh, go ahead. I just wanted her to get that in. Oh, okay. So, for the record, the price on the cost of the cost of this project is $8,351. Um, and this requires a motion, and I would make a motion that we go with Loren to do the necessary roof repairs at Riverchase.

Okay, we need a second. Alderman um Joker. Alderman Hules made a motion. Alman Joker second. We have further discussion. All in favor? Opposed? Motion carries. My apologies.

Next item is consideration of quotes for certified playground inspections. As you guys know, we had uh Emma go to get certified as a playground inspector and she is no longer with the city. So, that leaves us without a playground inspector. So, this uh staff went out and spoke with uh some of the individuals that came and gave us bids for our playground equipment, and that those bids are in your packet.

I'm sorry. Would you repeat that? What's that? Oh, consideration of quotes for playground inspections. Um, we had someone that we sent uh to become a certified playground inspector. That was Emma. Emma is no longer with the city. And that leaves us without a certified playground inspection inspectctor. How much did it cost to send Emma to get certified? Around a thousand. Back. [laughter] Oh. Um, sorry, we couldn't hear that. So,

so the next the next test isn't available until March. Currently, the position is vacant. Um, we don't have anybody that's current recently been hired into that position. Um, this is something that we do need to have completed with having these companies come in and going with just a a contractor to have them come in. They do do a thorough report. Um, again, I'm suggesting that we go with ideal play and surfacing. um in my conversations with them, number one, that they provide the impact study for I think just additional $150 where the others were a little more vague or didn't address the impact study at all. Um and I do want to look at some of our surfaces. Um a few of our uh structures were I believe put in I believe in 17 the Miracle B brands, the one at Valiant, the two in Fenton City Park. I know we're looking at replacing the one in the back of the park next year. Um, I think this would be a great opportunity to have them give us an analysis of the existing structure that's there to see if it's something that could be moved into another location in Fenton City Park be reutilized um as it was just constructed in 2017. Also, the board has looked at placing some of our and and has put in our long range plan to replace um some of our park um structures um in the upcoming years. And I think this would give us an idea of what the longevity the true longevity of those are. Are we maybe doing the the replacement a little premature? Are we right on point? Or do we need to be looking at replacing them sooner? Um I I just think right now to have this done by a third party is it would be a wonderful idea and have them come in with a full report at the cost of approximately um I think with ideal it comes to a total of $4,400 for all four playgrounds. We could do it through a small public works contract. Almond. Um,

isn't correct me if I'm Isn't Burns and Jones the one who's doing our ground right here? They are. Yeah. So, I mean, I kind of like the idea of going with someone different just so it's not a conflict of interest. I think uh you get a uh other uh point of view on some of the things where maybe Burns and Jones might be, hey, we're we want to, you know, keep this going with the city. Maybe we won't be so, you know, this or that with it uh one way or the other, you know, and so I I think it is a good idea to go with somebody else. Yes. Uh I I do agree. I think in having them inspected by a third party is a great idea, especially we're in between people. But just curiosity, do you is this a state requirement or insurance requirement or something?

I I don't know that it's a state requirement. I do know that we want to do it for our own liability issues. Right. Okay. And and our insurance company would very much encourage that. Okay. And so would our attorney.

We look at it. So, I know that the position is open right now that traditionally inspects the playground, but could we have a current employee not get certified that's maybe not that position? I'm just throwing it out there just uh you know to where we can go back and at least train somebody to go back and look because people the general public isn't always the nicest to public areas and if somebody tears it up and some kid gets hurt because we're not inspecting it and they come to find out we don't have a somebody that knows what they're looking for in a playground. So I along the same lines, Brian, I think when you look at the cost here and what cost $1,000 for our own employee, but something else to think about though, and this is kind of a question for Aaron, um, if I know this is a lot of money, um, but if we go with a a different party to do this, and say a child gets hurt, does the onus go back on these guys or or are we taking that on ourselves? If we train, Dan gets trained and he says, "Yeah, everything's great and then something happens or something fails and we know what happens then, right? We get sued." Um, is this more of a protection for us even though it's quite a bit more costly?

I mean, I think either way you're protected. You can have an employee that has the proper certifications and then you lack of training would be what they could go after if a city no we trained. So as long as you show you've actually pro provided the proper training that falls more under negligence and gets into a whole another law portion. I understand not doing anything at all is a lot different. But I'm also thinking okay so we get Dan certified and then something happens now they're going to go after us and they're going to go after Dan. We've been in this position before and I just wondered if they're going to go after you. Okay. We have the deep pockets.

Okay. Um just to kind of tatch on to a little bit what Brian said. Um, I I think we do need to get somebody certified, but if the timeliness of it is something that we can get an employee that's certified along, you know, shadowing these guys when they're doing their inspections, there's a whole layer of sort of experience that our person could get from that. We basically we do both. So, and we're going to do it anyway. I guess you're you're wanting to wait until we get that position filled, but

um, like I said, the next exam is available in March. I don't know. we would be sending anybody to take the exam at that time just from our discussions with Emma with the new exam and then speaking with those on staff with Vernon Jones that had to retake the exam is that it's a whole new atmosphere to because we've had people in the past that are certified but the the exam is not what it used to be. Um I I I would not want to put a an employee in the position to say I need you to go take this and the cost is $950 to the city and you're not prepared to do it.

Yeah. I I think um you know it'd be great to have an employee that does it, but the thing is I mean maybe still maybe at some point have an employee that could be like certified to kind of second guess or back up, but where you get if you're hiring a company that's all they do. I mean that's their life. That's their livelihood. Playgrounds. I mean, they're going to have more, you know, where even if it were a public works director or anyone else that's got so many other things on their plate, that's not all they do is look at playgrounds all day where if you hire this company, that's what they do. That's their job, you know. So, I think you're going to get uh maybe someone that that has more insight what to look for than just going and taking a test and passing it.

The reports that we'll receive out of this will definitely be more robust. It's a quick question. Um, has a city ever been sued for a playground incident? And I'm not so sure about playgrounds, but we've had people fall in holes. Absolutely. They've attempted to sue us. Let me let me put it to you like that. I just curious if this is something that we I don't recall any any that were related to I just think this is a good practice. I I agree. Anybody else? Okay. I would make a motion that we go with ideal for our playground inspection until such time that we can find an employee to train for this position.

Alman Whisbrock. I would second. Motion by Hill, second by Whisbrock. Further discussion. All in favor? Opposed? Motion carries. Lastly, I have discussion regarding estimates to remodel existing park restrooms and construct a new restroom in Fenton City Park. We have a memo from Nikki. Nikki.

Okay. Um there's a lot to cover in this memo. Um as asked um as asked by the board, um we have been collecting information, data, quotes, um for remodeling the bathrooms. Uh we're still waiting on plumbing both plumbing companies to come back. They have visited each facility. I believe Dan who said to step out for a minute, he um uh one of the plumbing companies came out once again to do an entire walkthrough. Um, we did receive kind of in the 11th hour and I apologize these quotes are coming in, you know, in real time. Um, we did receive something from DECA though, who was our HVAC to go and move forward with, which is something the staff does recommend is getting heating added to um the family/ADA restroom located in Fenton City Park that is closed during the winter because it's not heated. Uh, so we have to winterize it. This would be putting um heating elements within that bathroom to where it would be able to remain open and still provide um that family ADA access into that in lie of the um the men's both the men's and women's restrooms that are open in Benton City Park. So, it would allow that to stay open year round. Um, I know there was a concern stated about the height of the toilets and those items within um the the main bathroom there, but this facility can meet the needs of being the ADA compliant. Um, and in speaking with Dan though, you want to be careful in just calling it ADA compliant just yet because we do still have some concrete work that needs to happen in that area which is in the city's budget that we are going out for. Um we've been waiting for the the budget to be approved and once that's approved we'll be getting out to bid for the concrete work around the pavilion or um within the city for some of those items. Um the just kind of a rough estimate on putting in the new grab bars. Um this is not your sinks, your toilets, but it's just your grab bars going to the

stainless steel toilet paper dispenser, stainless steel soap dispensers. Um going a little more robust on some of that stuff. We're looking at approximately about $35,000 is what you would need to budget for that. Um, however, in looking at the exterior items, I think we are going to need to go out to bid for the painting and staining. Um, and there's just a few kind of items that we want to walk I want to walk through tonight with the board and get your opinions so that we can get these um projects out to bid as soon as possible. Um starting with Budweis um what we have is what what we are suggesting is to um wrap the existing fascia of the restroom to further mitigate carpenter be damage at the an estimated cost of $2500. Um it is noted this restroom was stained a few years ago and does not um does not appear to be in need of um exterior staining at this time. So when we say the fascia, it's the basically those top two boards that would be wrapped in the aluminum, which is similar to what we've had done just recently at um Valiant Park. Um staying within um Budwe Park. Um we also suggest the replacement of the existing windows in the main pavilion because again, when we're in the area, we might as well have the work done by a contractor when we're already in that area and we're almost to a completion with that with that facility. um replacement of the existing windows in the main pavilion with aluminum wrap. Again, similar to what was just completed in Valiant Park. This is at an estimated cost of $2,400. That would be using the same contractor that we used to do Valiant Park in both of these items. Um also look at adding gutters with gutter cutters uh gutter covers to the main pavilion at an estimated cost of $2,333. The cost to um the cost to add the new aluminum fascia um is $1,200 on the G gutter eaves and $1.64 on the GA gable areas. Again, that's just at your discretion if that's something you feel you would like to add either for

additional aesthetics. Hello. This is all still Bud Wild, right? Uhhuh. So, do we So, I have a question. So before we you rattle off and we keep going down through the parks, should we not as we as she finishes one park get a thumbs up or thumbs down because if she gets all the way to the end and then somebody's got a question about one thing, I don't know if we'll ever get through it all. Well, I was just going to say the total cost for everything that was was stated above for this park would be $7,557 if you wanted to complete all of those above items. All right. And and do you do you guys find these pricing this pricing to be consistent with what we have just done like at Valiant and so forth? We are ex we're using the same contractor that

I understand but you know how things can go and we if you would prefer we can I mean this doesn't meet the threshold of going out for that bid but if you would like us to go out for a for a Are we happy with what those guys have done at Valiant and the other places? I I think it looks good. Harry, have you had a chance to look at some of that? Um, no. I appreciate the leg work that Nikki's done and and being so specific on all these items and that. Um, and I'd like to see a I mean, I'd like to see it all bulk together in one at some point

and and the bulking together and and again, that's where the board needs to give us direction is bulking together all in one. I I cannot guarantee that this is all going to get done then by this spring or summer as as was desired. So, should we should we pick a couple of the worst ones and try to accomplish that prior to park basically starting get used and then move on from there? Um, look, I think that's a good idea. I'll get right to you, Susan.

I think that's a good idea. I think we need to look like at the Fenton Sports Complex if we're going to do something there because we have an obligation for the fields and so forth and and the main park um field usages if that's if that's the question you're asking. Well, that and then like this this pavilion that's up across the lake in Budweis. I mean that could be something new later when when we're under the gun time wise, you know. Yeah. That is just we were going to put that in the um we go through that. We were going to put that just in the bid for the staining because to us it would probably be less expensive once they're on site to have them do that smaller Oh, I project. Okay. When they're geared up.

So the request on that is not to because again what I just read above was just basically addressing the fascia and the windows and the gutters. The the staining. We're going to have to go out for a big bid on that. I'm just asking, do you want us to include that pavilion in that bid? I I think we have to I think we need to bring all of our pavilions buildings up to snuff. Um, this might be a dumb question. I admit it. Um, but do we need gutters on the Budweis pavilion? I mean, if the water just kind of runs off of it, it just kind of like I just I see gutters as another thing that we have to maintain. And if the water and leaves can just blow off, that's

well part of the uh budget for this year to capital budget is to do concrete work. And there's going to be extensive work done at the bud well. And I think if we concentrate the water runoff versus just running onto the new concrete, you know, taking a chance of washing erosion or the sediment across the concrete. I'd rather have it, you know, concentrate in one area. Nope, that makes sense. Some sometimes the county requires gutters too because it can undermine your foundation. It depends on the way it runs off. Um and um just on a side note, I've recently bu some of the stuff and these are good prices, especially for a city contract. These are I think they're great.

I think the other two thing with putting a gutter on that building that's a wood exterior and when you have that much water dump off the roof, that water bounces back and gets the the lower portion of that exterior wet. Mhm. And it increases the or speeds up the rod of that building. So, a gutter will help slow that down. We just It's been like this for But, you know, I I think you're right. If you look at the other pavilions that have the gutters, you don't have the the staining and off, you know, that because that falls and if you're up there and it rains and want to make it to the car and I mean it's pouring, it's kind of kind of tough, too. So, Thank you.

Okay. We good with that with Bud. While? Yeah. So, I I guess Well, I mean, so you do have an interest. I mean, again, you don't need to make a decision tonight. Just say yes, we have an interest and we can put the I guess put those items together, but it's up to Bud Wild. Thumbs up. But with Bud Wild, um, consider I I think we do need to consider when we have when we're going out to bid for painting for the bathrooms and everything else to lump in both pavilions, both the and with the roofing areas. It would be stupid to make everything look fresh except for a piece of it. So, I think all of it at one time. I'm just going to go with the consensus that we agree that that will be put into the bid package. Okay, good.

Moving on. Aside, the roof is in poor condition. um and the building does not have gutters. The estimate to replace the roof with a 30-year architectural roof is $5,410. The quote for a metal roof, the same as we had put on at Valiant, in lie of the architectural roof is $13,500. Again, that is up to the board of which material you would rather move forward with. Again, we don't need an answer tonight, but I would like a decision on what material you're you're leaning towards. But the metal roof will last how long? Yeah, I believe it's around 50 years.

That's what I was going to say. Uh, metal roof will outlast that shingle by a lot by two or three times. So, west that west side that that structures surrounded heavily by trees. There's a lot of tree uh leaf and soot and things that drop off those trees on that roof. I would think a metal roof in that area would be preferable. I would agree. Yes. Yeah. Um Nikki, I think there's a thumbs up for the metal roof.

For the metal roof, I do too. And that would be staff's suggestion. Also, staff's suggestion would be to move forward with the gutters and the gutter guards for the additional money. Um partly because the original plans and we don't know what happened for this pavilion indicated gutters. Um uh but then also I think this is a pretty much a no-brainer, but I just didn't want when the board said the bathrooms only, we just want to make sure you understand we're going to be lumping some additional items into the bid is to it would be ridiculous not to have that stained at the same time. Um, I will tell you that we will be doing separate bids for the exterior painting and the interior painting because the exterior painting can start pretty much as soon as possible where the interior may be delayed based on any additional work you guys are going to want to have done like flooring and other things in the bathrooms. So, and it all also could be the difference of breaking the bid up of hitting that $75,000 uh threshold.

Um, I had a quick question to Dan. Do you recall when that West Side was last stained? Cuz I that's the park that's closest to my house. I see it more often. I don't recall it ever looking new. It's It's been quite a few years. Quite a few years. And there is some minor cocking and other things that will need to occur with the post when that happens that we're aware of. Um the the one question that we have is regarding the um picnic table structure. if the board's wanting to spend money to have that refreshed or removed or what the thought process may be on that. We have any idea how much it ever gets used? I mean, something that

Oh, it's used. It would be replaced with benches or another type of structure, but your question is repair or replace. It's kind of unique to the park. I see people at it quite often at that table. But so I mean we could include that in the painting and staining bed. Yeah, I agree. Okay. Thumbs up on the west side. Okay. I'm taking notes.

Marramac in not great news but not the end of the world. The foundation is settling. This is located in a flood plane. Um staff has been in contact with the city's engineer Cochran regarding steps to address the issues. Um, and it is also and we are also getting quotes for the need to repair to the tuck pointing around the rear door. We have Superior coming in to also look at this just as another set of eyes. Um, I'm waiting to get a call back from them. Um, but that is something that we believe at this time can be addressed by just some regrading and I can let Dan address that a little maybe a little better. Um but and we also do want to do the tuck pointing to get that fixed and that will give us an idea if it has if that is addressing the problem or if we do need to look into some peer peer type items. Um it's not that the building's going to fall into the ground tomorrow. It's just it's something that you notice and we need to we need to address it sooner than later. Um, so what did Cochran say? That peering is required or

they suggested that we regrade and make sure we get water going away from the building. Um, it's kind of odd because you've seen it. You know, there is been settling around or the door has dropped, but there's no indication on the concrete slab of any cracking or any issues with that. So, it's kind of it's kind of odd. I know the brick is cracked. The brick is cracked, you know, coming right above the door. Yes. So, kind of odd the way it's it's showing right now. Um, but we're going to try to regrade it first, get the water away, see get it tuck pointed just that small area and see if that stops it or slows it or if we need to go to a pier system.

And again, we do have Superior also coming in to take a look at it just for a second second set of eyes. Is it settling or is it maybe frosty or something like that? Um, I mean the brick is actually separated at at the joints inch. There's a good 3/4 inch gap. Yeah, just around the door of the rear, but you think it's because the foundation is settled and it's flooded that area so many times it's really hard to say. Okay. But it's just there's no visible indication on the the floor the pad of any cracking or settling on that. Is it it's got a foundation like a or is it just a There is a footing around it. Yes.

All right. That's Okay, my only comment is looking at these two, if we can make it as much like Valiant, I think it better, it looks a lot better. Some of it is uh got metal on it already. Yeah. So, we don't want to redo all that. Color scheme may not be what Nikki prefers, but what I'm sorry, what was Well, some of the some of this building Marramac is already covered. Mhm. So we we're not going to tear it off and redo it.

Oh, the roof on the Marramac was just put on after the 15th flood. So yeah, I I think in the future we would look to replace it with a metal roof. Um but currently all we're looking at doing would just be the exterior fascia, the beams and windows to so and of course painting on the inside and the other items that we'll be bringing with the new dryers, things like that on the interior. But I I just want to make sure we're kind of getting a thumbs up that we want to kind of get the same appearance that we did with um Valium. It looks Valium looks a lot better. So it does. It does. I had a quick question. So when Superior comes out because uh so I'm talking about Marramac in bathroom. So that's the one for everybody. That's the one that goes underwater like

15 17's been I guess fully almost fully underwater, right? Mhm. So, do we do we ever drill some of the where it's heaving or moving because the slab's not broke or cracked or settling, but the roof up above is? So, to uh Roger's point, you know, is that frost where the building gets freezes in the winter time? Maybe one of those walls has got a bunch of water in it and it's being pushed up instead of sinking. It's actually being pushed up or thrust up because there's a bunch of water in that wall. I mean, it presents to me that it's that area is actually sinking down. Sink.

Yeah. Yeah. I I didn't know just because that I mean, that building leads a hard life, right, when it floods and then freezes in the winter. There any clever way you can think of to like make a mark and check it against six months and a year and see if it's actually settling or what it's Yeah, I'm sure we could figure something out along those lines. Get a laser or something. Take photographs with a ruler measurement. Yeah, something. This might be useful to know where it's what it's doing. I mean, I'm not a I'm not an engineer. Don't pretend to be. But maybe that foundation walls cracked and it's settled in the floor hasn't.

It doesn't. We We'll We'll keep an eye on it. Right. Back in as a thumbs up. Thumbs up. [clears throat] Benton City Park rear restroom. I believe this is where you're going to see some money that's going to need to be spent. Um many of our to what we're finding is that many of our restrooms, the height of the toilets do indeed meet ADA requirements. These do not not in any way, shape or form. Um, but it is going to be um this is where we are going to most likely have to have a and I should have taken pictures of what we call the what the vault or or what do you want to utility room

the utility room the the utility hole in this case um and how low these sit and what it's going to take to have these reworked um so I would I would suggest that you understand that this is a bathroom where we are probably going to have to put some funds um we are tossing around some ideas of making them both unison insects. Um especially with some of these like westside bud um especially if they do not have urinals and just opening them up to where they're we can do a changing table in one to call it a family and then they're just available to to whomever. Um with this one we do have a urinal. We also have um we have the have the stalls that are in this one. This one's going to take a little more thought. Um, but something I think is very easy is I would assume that you are wanting to have this painted and when you look at it is the ex um the cylinder block and that it'll be a color that'll be chosen by um not whoever chose the last round. [laughter]

A quick question. Um this bathroom in the back, it's been a long time since I've been in there. Is was that multi stalls like three or four people or what? The front one is just the the men's is a urinal and one toilet. And then the women's is two. But if you go in there, the toilets are I think we measured one 11 in off the floor. 12 in. Great for children. They're Uhhuh.

th this bathroom's uh I think in my opinion out of all of our bathrooms is in dire. And not only that, it's probably one of the more used ones from what I see in there because of the playgrounds and the pavilions right there. I know some of my extended family has a family reunion there every year. And I that bathroom is it needs it.

The original name for this, just so you know, on the plans was the comfort station. So, we're calling it the rear comfort station. Um but I I think you need to be prepared on this when we start working on it that this is this is one that is going to cost um again talking about the one in the front where we can utilize the the family/ADA by heating that keeping that open year round but I think you're going to find this one with the difficulty of getting into it um trying to get the stalls reconfigured this these may be a complete interior gut and redo. Last time we were there, I heard from my wife, quote, "Alderman Lang, this could use an update." So, and and um staff agrees.

So, I'm just throwing this out there. If we're doing a complete gut on this building and this this bathroom, the comfort station. So, should we look at maybe a total redo of the entire building? Because if we're trying to make one bathroom and multiple bathrooms or have both of them, family, non-family, unisex, whatever it's called these days, we're going to put all this money into this structure. I I I mean, should we not look at like a total like I mean, really back the train up a little bit and redo it because it is this bathroom's horrible out of all of them. I mean, in the summertime, it it rather stinks in there. Okay.

Um, and that's part of the windows that we need to get fixed because that is your ventilation system for that bathroom. And and I'm just I So we we do and there's lots of I mean I've seen the summertime when there's ball games going back there to at those parks. There's lines to get in both men and women, our boys and girls, uh, to get in this bathroom. And I just I'm just throwing it out there. Should we not like maybe look at it and clean it off at the slab and start over again? The exterior structure. I think the structure is fine. And that one goes underwater. Mhm. Also, it does. It does go under. I mean, it's just it's just [snorts] the interiors, the the partitions, the

Yeah, I will be getting the bids back. And you'll see at the end of this memo is we have received a bid for a pre-fabricated that would be a to unisex as requested. um for of course at a smaller at a smaller scale of what we were looking at for near the Hitzert pavilion. That will just kind of give you an idea of what the cost would be for a but I I think first we wait and see what it is to get it done. I think the biggest expense is going to be getting the toilets re

re repositioned and reconfigured within that building. But I don't know that it's going to reach the $186,000 price tag that the new one will come with. Well, do do we does what did we pay for the uh Fabic one, the prefab one? It was like aund, but that's a one unit.

That is a Yeah. And again, you're there's a bid in the back of this, but the price has gone up since I spoke to them because it's a new year. Um, but we'll we'll talk about that in a minute that that'll give you an idea of what a new one would cost you before sewer, crane, electric, and all of that. So, but that's all within the area. Do we have any gut feeling on what a full re revamp of this existing structure? What like 50 grand? I mean, we have that's what we're waiting on the bids on. Okay. Yeah. No, no, just a sense, you know, wouldn't even

I don't Yeah, I don't until we get the plumbing bids back and we haven't received one from either company and I know Dan met with one of the companies again because they wanted to do another walkthrough. So because we have gone structure to structure with these companies. Um so is the consensus kind on this one? This one probably needs just a gut total gut and rehab. Yeah. And we're still working, but we wanted we're just letting you know we're adding it to get painted. Um the exterior thumbs up again. The back bathroom gives us all the ick. We need to do something inside, right? Yep. Okay. Absolutely. Um what we were suggesting is right there in that area since we're going to be painting shelters one and two.

They're they're in need. Um Fenton City Park main restroom pavilion. Um I think one of the bigger price tag items here will be the painting. Um because when we're suggesting to do the painting, we are looking at doing the entire building. Um we are also wanting to replace the gutters with gutter covers. Um it's an an estimate of 4,100. Um $4,100 for the gutters, $1,350 for the gutter covers. I don't know if you've seen the gutters in this area. Um but a lot of the damage and things is due to the oak trees, the other trees that are in this area. We desperately need to look at having those gutter covers put on this building. I wouldn't do this though until after the painting and some of the other items have been completed.

With the painting, is this one where we should look at getting some of the old paint off first as well, like we talked about with the pool? I know it's not the same, but it has been painted over so many times and it's same issue. Yes, that is something that we put in our bidsp spec that it's on them to clean, scrape, do whatever they need to to get it to a surface that's repaintable, wrap where we need to. Yeah. Okay.

Um we also um are looking at having a new vinyl fence installed in lie of the old wooden fence. I I I believe that got into one of the pictures that we took. The time of day I went out to take these pictures, I was having a hard time with the sun. So, um, my coming in in the wrong directions when I was trying to take the photos. So, you will see my shadow in many of these pictures. Um, and we're not talking, you said painting the entire exterior, but we're not going to paint over the stone, correct? No, the stone. We need to have some tuck pointing done, though. What is What is the fence hiding at the main pavilion? AC units or Yes. AC units and the condenser unit for the walk-in uh refrigerator. in the concession stand

which isn't used anymore pretty much right. Oh yeah. Oh they are using time uses it. They do. Oh yes. Okay. I didn't know they were using it for anything. Okay. Um then as we said again I just received this bid afterwards. This is something we may want to look at moving on a little bit sooner than later is the um getting the heating to the to the restroom um just for all around. It's it's good for the plumbing and other things. And I believe the bid came in on that for um um $5,486.75 to have that completed.

Um and then again, we're suggesting painting of the entiring structure um and including the roof, interior, garage doors, the whole the whole curiosity about the heating. Um, I mean, I like the idea of heating it, but building wasn't built with any insulation or you're trying to heat this in a zero degree day. Um, this could get really expensive on electric bill. I mean, we're not doing any remodeling inside where we could add insulation or anything like that. I guess there it's a is the center block within that area, but I mean, it's the same configuration as our existing that we do heating because the remaining remainder of the building that building goes underwater.

Yeah. I mean the ceiling is insulated but it is cinder block wall for the walls. Okay. So it is at least hollow hollow cinder blocks. Yes. You said the ceiling is not insulated. No, the ceiling is insulated. Okay. Okay. Well, that helps. That helps a lot. Haven't I haven't been to too many parks in the winter that have their bathrooms open. I'm just kind of surprised that going to heat them and like not too many people. These are the only restrooms we leave open all year round. I know. I'm just and I'm not saying that just because we do doesn't mean we should. Just saying.

So I I the only concern I would have if we lock the doors and turn the heat off, people will make their own restroom around that building. Yeah. I mean it is our most heavily used park and I do see I mean I remember using it as a little kid when we played soccer down there in the middle of winter. I mean people I got to go to the bathroom. You know you run up after the game or whatever. I don't know how many games we have during the middle of the winter there. But I mean, we do have as of right now. I mean, there was some warm days here recently. I noticed people playing pickle ball. It's the only thing we have down there. It's a dead of winter. I mean, you got to I think you have to have a restroom that's open. We That park stays open till 11:00 every night if I believe for 60° 70°ree days.

Yeah. I mean, you get those nice I mean, you get those nice days in the winter when the park is packed. So, I mean, you you got to keep it I think you got to keep it open all year. I just would hate to, you know, I hear you on the locking them up, but I just we got to ask the questions. Yeah. So, that's all. Are we good with Fenton City Park? Uh, yeah. I mean, do we have any do you have any concerns with the idea of replacing the fence, the painting, the gutters? You know what? Here's what I say. When we go through these, we're going to either be all in or not at all. We We deserve We're not talking that much more. and adding this similar to the fences that we're getting done look so good.

Well, I mean that would be my question too. That makes sure I assume the vinyl would be safe in a flood. It's not going to you know that should hold up well. That would be my only concern. Anything that we don't do is going to stand out like a sore thumb. It's going to look we right it it's going to look oh well why didn't they do this? And we are the city of parks so let's you know. Yeah. So, the only thing that I'll add to that that Alderman Brit brought to my attention is this one out in back. I don't know if he's talked to you about that. No, I I've been meaning to talk to Dan. We've just had a few things. Okay, but you've heard about how loose it is. You've heard how loose it is. No,

that's so the three-sided one that covers the generator out here. I just stopped and looked at it and fence looks beautiful aesthetically from the street. It's great, but where the fence meets the building, there's no U channel. There's no angle brackets. There's nothing. The fence is just loosey goosey. Yeah. So, something to look at. And that's why I say when we go to do this one, it needs to be attached to I think at the building. I just wanted to bring that up. We haven't received final invoice or anything on that yet. I mean, it was put in the day after Christmas or Yeah. No, it was done on a Saturday over the holidays. The junk, too. Yeah.

I I think the I think the color turned out You guys did a good job on that. We're going to do the this replace this fence with the matching fence that we have here. Whatever color is picked by the I'm thumbs up the color. Go ahead. Um and Fit and Sports Complex. Um yeah, the Hits are we would like to again this these basically are larger pavilions that haven't been stained in a few years. They just need a refresh and it's better when you have a company in to have them.

We don't do it all at once. It's going to be more expensive to do it on itself later. Okay. Yep.

Um Ben Fit and Sports Complex. We would like to get the garage doors painted the same color as the trim, not as of the building. And the one thing that is now, like you say, when you do something, it it makes it stick out like a sore thumb, um, is the tower. I don't know if you've noticed the utility tower now. And it's similar to what they're talking about at um, similar to what they're talking about at Riverchase with the water and different things. They're going to have to they'll have to power wash it. They'll have to s, you know, to blast it in order to get it covered. Most likely, it will also be done in the same color as the trim. Um, and then of course staining of the main pavilion. Um, look at having some of those fixtures removed off the roof. That's easy. Um, and but I will tell you is that we've been asked to look into getting new lights. Um, has have we ever gotten that confirmed if those are LED or not? We will get that confirmed. Um, I did receive a bid though just to do the 10 existing lights under the pavilion because I was, you know, basically it was stated they're they're somewhat unsightly. We are looking at a cost of about $5,000 just for those lights.

Are those over those two overhead doors? Are those aluminum doors? Mhm. Yep. Um and they're baked on enamel. Yes. Yeah. I don't I don't know that I'd paint over that. It's going to typically fail. Um I'm all in favor of painting the tower, though. It's obvious it's it's Russia. those if they don't match the building. I'm not it's a storage, you know, big deal in my opinion. We're going to leave them like we're going to have a leave them white. What's Well, you're going to have two white elephants out there.

I got a brick house with a white door. What the Doesn't match my I'm just saying. throwing it out there. Guess it depends if if they can be if it's going to fail's going to break off then we don't want of the garage. If I'm picking nickels here, then so be it. I'm sorry. Are the doors in decent shape? Dan, question about the lights in the pavilion. Uh does the water level reach those lights? Uh, it was completely underwater in 15 and 17. Okay.

I want to say that FAA replaced them with LEDs because everything else in the building was replaced with LEDs after the floods, but I don't want to be So, those lights probably anytime they get flooded, they have to be replaced. They're probably got no just um, you know, not saying not to replace them, but um there's we got to also take keep in mind they're probably going to get destroyed at some point, you know. We can just not go with the most expensive thing. Basically, we can I can speak to um Bates about um with one of our electric company because I know in some of them he said sometimes you can just get the lenses replaced and I think if we can verify that they're LED at this point, it might be worth just maybe trying to get them a little

clean. Yeah, maybe the LED doesn't have the ballast and all that stuff in them. Maybe they're um could be hosed out, dried out, and then reused maybe, you know. But uh I don't know if there's any such thing as a waterproof electrical device, but that sense. Yes, ma'am. Yellow did yellow on the Fenton Sports Complex. I just I can't stand that color scheme. And I I cream with brown is a total 70s look. I do not like it. So, instead of having the garage doors match the trim, I think that that is maybe get a brick red or something. A pop of color would look better than brown. Just saying,

right? But, you know, I just I like I think pop of color color committee just did that. Oh, I I was in fa in favor of barn red. So, just I ain't in that fight. I can't tell it anyway. I I don't think Brown would just saying. Hey, where you at, Nikki? That's it. Oh,

so let me throw this out while we're talking about these pavilions and and so forth. At some point in time, I think we need to at least ask the question whether solar panels on these. I'm not suggesting now or but at least, you know, if we're talking to like Amron, I know they've got certain programs. I don't know if it it's a thing to do or not do, but I know they've got some incentives for you to do that. I don't really know if it's worth the cost. Some people think

they're they're backtracking. I don't know specifically. Oh. Um, well, anyway, so the the solar, uh, the thing is if they're either you have to have a battery or they have to be grid tied. I think as far as I understand, Amron is walking back on that net metering so that they don't really give you the credit that you want out of it. So, is it would it be something beneficial to us to do? I don't know.

It's getting cheap. I mean, I I like the idea. It's uh I just think probably a marginal thing. So, while we're doing all the work and we're doing the work out there at the Hitzert Pavilion on the back side, so away from the street or away from the parking lot, one that faces the field. So, for everybody here know I'm talking about. So, there's a flag pole there and I think there's a couple benches that are um they've been around since I've been a little kid. And if we're doing all the work and kind of cleaning the pavilion up and making it look better, could we maybe also look at the benches that are there at uh you know where the flag pole is? by the Hitzert Pavilion. At the Hitzer Pavilion,

I'm actually looking at redoing the concrete work back there, too, because when it rains, it it just holds water because it's settled over years. It just turns into a big lake. So, I'm looking to redo the concrete. Clean all that out and uh freshen it up. And we, as we do every year, we have money that we're going through and re and benches throughout the parks.

No, no, I just while we're like, that's good. Awesome. How are you doing? The one item that we did not I apologize we did not cover is that we did as requested. We this is essentially this is from the same company that we utilized um for the u the bathroom up at Favic. I will tell you I believe so far staff has been more than pleased with the facility that was built up there in in so many different ways. Um but this is essentially that building but a two unit but it it just be gender unisex so that anybody can use it who needs to use it. Um, it would come with all of the amenities that we have currently with the building up above. Um, in addition to I was told that the cost has now gone up to about $186,000 because they did mention that there would be a cost increase at the start of 2006 or 2026. Um but one thing you will note in this is that this would include when they do this um they because they're used to building these in flood planes is that they are able to do the venting the flood proofing um that allows the water to flow through. Now does that mean that it's going to cure anything and everything that would happen? No. But it does give you some um some flood proofing within that area especially noting that this would be going in the flood way.

I think we need to seriously look at adding something like that over there. That has been the biggest complaint since I've been in the city. And do we know yet where the sewer is? Sewer seems to be our big issue. Can we tap in? We're still checking the grade, but um we do know where sewer is. It's actually not as far as I thought. Really? Oh, good. Good. So, and we we hope to have more information on this hopefully by probably the February meeting on just clarification, we're looking at this centrally located in the park by the pickle ball courts. [clears throat] That's be a big difference on the sewer. I was thinking in in my mind, you remember where the kickball was? Mhm.

Kickboard. Kickboard, which by the way, that's on our list. Okay. I was thinking somewhere in there. pickle ballers could walk across the street and use it. The hitser pavilion there. That may cause an issue with the sewer with the drainage. Well, then we need to we need to look where it best suits us. But I think I think I think in that area is where I had which direction are you saying? Some are more between like softball field three and the pickle ball courts. So um the horseshoe. So in that in the in the horseshoe area. Yes. Wouldn't help. But isn't on that you're kind of close to the main pavilion then? Yeah.

Yeah. But we're getting a lot of complaints from pickle ball players that they have to walk always to the main pavilion. We've had complaints from God. What a game these pickle ball players. We're not going to please everybody. Trust me, that's impossible. But I was just looking for clarification a little bit because that will make a difference on how far we can go. On the other side, if we could put it on the other side of the road. Um just, you know, in the summertime and I don't know. And if we Huh. Yes. There. So Joe's uh No, you use your Over here. Use your mouse.

Okay. Here's the pavilion. Over here. Come straight across from where the pickle ball. No. Right there. Right there. No. No. There's no field there. Well, there is. Talking about softball. We don't use that for softball anymore just because of bats and balls and cars getting damaged. Anyway, that's just so I got one more question. While while we're looking at all our pavilions, what about the Coleman pavilion? Uh, it was completely stone.

It's Yeah, it's all stone and all of that was completely reconstructed after the 15 flood, but up like up when you look up in there, it needs to be cleaned and probably painted. So, but yeah, all that's all that's new. Well, not new, but it was new wood after the 15th flood. Does it need to be added to the bid package? Take a look and see if we need to do something there. While we're while we're all the rest of them, I hate to let one go by and then we two years from now do it. The Coleman, it's right there. It's like by the feed mill. It's across the street. Oh, down there. Okay.

It's like right next to the water. If if anything uh we need to uh spend a have somebody go out there because if you're staying at pavilion, you can't see the water anymore because it's so overgrown between the pavilion and the uh edge of the river. No, no, no. I just Okay, I'll shut up. So, we all good about the new restroom and also the questions that we had about the sports complex. But there were a few little items, but we're still moving forward with that as well. Okay. And we're painting we're painting the doors. Yep. Well, we're going to see. Red, purple. Well, red is my favorite color.

You're getting kicked off the color committee. I'm off the color committee. I I don't I don't qualify. Hi. Is that all you have, ma'am? No, I need to make a motion on this. Okay. Do you need a motion or do you just want to take the items that we discussed? And I think what I'll do is just take it because I think I have what I need for the unless there's something you see in here that you say we want to move on right now right here. Okay. Okay. But I mean just giving you an idea of where we are and what's moving forward, what's transpiring. Everybody's on board with getting this rolling and keeping the

And can I make one suggestion? When we look at the price, I hear Terry on getting the price for everything rolled up. But you're going to keep it broke down by like park or by area, right? Like sub sub broken down and then added I'm just again it's just waiting to get these bids back. I was trying to get in contact with these over the holidays and it's been I mean this has been non-stop for the last month and a half and getting them in as we get them in. Um but and we're working through our contractors and again the timing is going to be the issue with the painting and other things and uh the big one will be the flooring. I'm excited about it. Me too. That concludes parks. All right. Where do we want to go from here? Let's go back. I don't even know where we are.

Uh police municipal courts. Okay. Alderman Lang. Thank you, Mr. Mayor. We have two items tonight. Uh the first one is consideration of alternative vehicles regulations within the city. We have a me memo from Nikki. Um I know it's something we discussed, but Nikki, I think you and Aaron have some updates for us.

I mean, Aaron can take it. I'll take it. Is that really the the crux has come into is that we're we're creating a new category of vehicle for our traffic code, which has really thrown a wrench into our existing definitions that were state by by state statute. So, we're having to go through the entire I think we're down to condensing it in with formatting 86 pages that we're going through for to make sure that we have the terminologies correct. I will tell you it it will be ready by February. Okay. But it's but it's not a bad thing what you're going through because it's absolutely not. It is absolutely not. But there are three of us in this room that if we ever hear the words vehicle versus motor vehicle versus stopping.

But you're making improvements. You're m actually making improvements. Absolutely. There. Yeah. I mean, absolutely. We're going through I mean, there were provisions where we read numerous times where then we had to delete because we even had that captain read that no one could understand. So, no, we're trying to make it readable, usable, and without getting a prosecutor yelling at us because we But what I'm trying to say is that th this is something that probably needed to be done anyway, not just because of this one issue. No, you're finding that this is it's it's great because it wouldn't be worth it to me. It's great. We've even had to call the captain in on a few things. So Mhm. So all right. Yep.

Okay. Well, then I would uh make a motion that we push this back to uh continue the matter matter till February. Alman Jokers. A second. Uh we have a motion by Lang, second by Jokers. Further discussion? All in favor? Opposed? Motion carries. Next we have consideration of an amendment to the memorandum of understanding with the Gravaway Bluffs Transportation Development District relating to license plate readers. Uh see the memo from Nikki. Nikki, you have anything on this?

Um yeah, and this is that our annual where we um we have a contract with Flock for the $2,500 per camera and each year the TDD for Gravo Bluffs um provides us with $25,000 to cover the expense of 10 of the cameras that are located in the Bluffs area. The TDD does. the TDD. Correct. [clears throat]

So, um I don't know. I I the plot cameras is is one of the issues that I had thought about bringing up sometime this spring. Um I honestly don't like them the way they're deployed. Um I think there's I'm sure I'm going to get corrected, but I think there's Fourth Amendment issues. um isn't the videotaping of of the streets and the parking lots and that. It's the searches that are done and the data that's collected and stored. Um and again, I you know, I've been going through this a bunch. I've got a whole bunch of stuff that I'm not ready to bring to the table tonight, but um they um there's a lot of problems with Flock right now. And there's there's actually a lawsuit that is happening right now in Virginia that is being heard. It's it's already passed uh summary um what do they call it? Um summary dismiss

summary judgement.

Summary jud well they're they're waiting on a summary judgement. So they've already passed the motion to dismiss and so it's probably going to be appealed either way. So it's going forward some way. Um, and you know there's honestly there's two things like two big comments. One, I hate criminals and I hate people stealing and I hate people doing bad things and not getting caught. Um, and I love that our police are so aggressive about catching them. I love I think we got a wonderful police department. Uh, so I have no fears of on any of that. It's really more um it's it's more the way the system is deployed and it's a it's a nationwide our block cameras the data is being shared nationwide basically with a private company and the security and all that. So, I've got a million questions that I'd love to ask the captain um about all this, like who's allowed access to the clock data, you know, is this something that um any law enforcement officer or can you know, who who manages that? So, um I guess as far as this motion, I I'm not I don't think there's an urgent thing as far as paying and keeping it going, keeping things going. But I would like to revisit this at a comfortable level in the future and see if this is something we want to keep doing because there have been actually a number of municipalities that have um had Flock, used them, and they're backing backing out because they've got a lot of public outcry against it. Um, just as an as an informal uh survey, the first time I ever heard about flock cameras was when I was the night I was sworn in as an alderman. I I had no idea they existed. My fault. It's not. It's public information, but I've since then I have had an informal survey of probably at least 50 different people. Not a one of

them have ever heard of it. When I told them what it is, probably about 45 of those 50 were pretty outraged. They had no idea that this was happening. Um, of the five that weren't outraged, probably three or four were whatever. And one of them, actually, my daughter said, "Hey, that sounds like a good idea." And the truth is, it is a good idea, but it has to be done right. So, we have a new tool. We got to find out where the sharp edges are, put some guards up, you know, and um so I don't, you know, like I say, I don't have a huge problem with going forward with keeping keeping this, you know, this arrangement going with um what we have, but I I would like to talk about the future of it. And actually just by the way um not pretty recently I think it was in Washington state a superior court uh judge uh declared flock data to be foyer request material so people can request so

we're aware of all so they shut them down bit when that happened because they were worried about privacy concerns.

So yeah Bruce I I hear you. I mean I I kind of you know don't like big brother watching everybody all that stuff too but and you know I I understand the privacy things. You are out in public though and you really you know everybody's got cameras everybody's got Ring doorbell camera. Everyone's taping everybody now. Um but there has been some really good success stories. Captain Lawson used to do and some pretty dangerous people have been caught because of those cameras. Child molesters, things like that that have been caught in this city because of those cameras. Uh I think we've covered that in the past. The data is only stored for what 30 or 60 days or something I think. And it is and I don't know if anyone's requested, but we if someone did request to see those images or whatever, they would be uh they would be uh you would have to produce those, right, Jane?

Yeah. And that's and I I would maybe kind of wait on some of this conversation, but that is something to the police department through their records. Um, and something to have the the captain address some of these questions. Putting you on the spot. We're gonna we're gonna, Officer Dills, we're going to put you on the spot. And I think a lot of this has to do with maybe um who has access information that you're not aware of. I mean, I think you deal a lot with the the flock. Yeah, I work a lot with flock.

And maybe what we should do is have you discuss or whoever discuss the flock situation with him because you said you had a number of questions. I know we've we've listened and heard to a lot of discussion about it, but there are some concerns with al Ald alderman Rogers. He wasn't involved in all that originally. So maybe you can you can

Yeah. Yeah. And I appreciate that and and what I started to say earlier and whe you heard or not, I I have no concerns whatsoever about the St. Louis County Police. I think that it's it's a premier policing organization. No concerns about that at all. It's more the structure of the way Flock is deployed as a private company storing the data and and what kind of oversight do we even the even the police have that Flock is actually destroying the data that they say they're destroying. Um I will say it only supposed to be 60 days or something. 30 days is all I can

Well, but but there's that's that's set up by when the count is established. I think you can set whatever you want. I think Los Angeles keeps it for five years. Um, I think there's a there's a Can we So, uh, either can we put this on another meeting or can this be a a separate topic that's maybe 101 outside of a Sure. Because I think we're way outside what we're supposed to be talking about. Oh, yeah. Still flock. Well, I don't know. I think it's still flock related and I think you have some concerns and issues. We're about to re renew the whole thing, right? We're going to renew the whole thing. But I think at this point,

that's not just just for clarity that this is not renewing the contract with flock. We are in that contract. This is renewing it. That covers the cost of some of our contract with a contract. I just want to make sure that's clear. We are not discussing Bach contract. Okay, perfect. Then with regard to the contract with TDD, would it be prudent if this court case comes back in some way that it it's found to be

not? I mean, yeah. Again, we're not talking about the flock camera. We do have out specifically within our flock camera contract that if concerns happen or the law changes, we can't get out of it. We also did specifically address sunshine because that was a huge concern I had because of the fact that we are the one contracting but we're not the one. Um so that is something that we did deal with. That contract was negotiated for months. Okay. So if if it's found somehow that Fenton doesn't want to participate in this anymore, we can back out of this TDD contract and we may have to pay their money back or it's not refundable or that contract's an open public record that be happy to bail out to the entire board.

But I do offer up that you can come in and okay talk that your concerns. You can sit down whatever they know. Sure. I use block and I've I've got a stack of questions. So and uh you stop by anytime. We'll I'll show how. Absolutely. and and I appreciate that. I definitely I think it's it's a great I think I'm glad you brought it up and I think you have some very legit concerns. So I want to use it. I just want to use it right, you know. So and it's not the police. It's just, you know, the way it's designed right now. So all right. Well, okay. Alderman Lang. Uh at this time, I'd like to make a motion that we move this to the January board meeting for final approval. Alderman Rod Herald. I'll second.

We have a motion by Alderman Lang, a second by Alman Herald. Do we have further discussion? All in favor? Opposed? Motion carries. Thank you, officer. Okay, we're going to move then to uh community development and affairs. Alderman Rogers. Okay. Um we're out of order right now. Here. Yeah. Yeah. Yeah. Um so, um you have a memo. Oh, that was the wrong one. Sorry. A memo from um CarbE um right? Appreciation.

Yes. uh surveyed in the past. Um the majority of the city 24 committee and commission volunteers prefer to receive a gift card from a local Fenton restaurant in lie of an annual appreciation dinner uh which is down catered event. Um staff seeking board approval to proceed again with purchasing 24 restaurant gift cards in the amount of 100 each for total cost of $2,400. Uh per the 2026 budget, the event has a budget of $5,000. I guess any question discussion I'm good with it if everybody so do we need a motion here is all right I'll make a motion that we proceed as in the past and we issue the 24 gift cards

Maser I'll second that motion by Roger second by Maser further discussion all in favor motion carries okay then we have guess an issue waste another memo by Dan Howard waste connections contacted the city on December 12th informing they have are they're donating some children's bicycles to the m municipal contracts for distribution. Um there's I guess there's 10 bikes in a memo. Um waste connection is leaving the decision up to each municipality on how the bicycles are to be distributed. At this time the staff seeking direction for the board is how you would like to see the pen bikes handed out. Does anybody have any suggestions? Um go ahead. Um,

well, we just heard of uh one of the our police officers had had known about some families that needed some extra help this past Christmas. And if not to throw you guys under the bus, but if you guys know of families that kind of have young children that do not have a lot of money, like I I mean, I think I would love to be able to help out local families. Or the other option is Riverchase. They have a um Riverchase has a what is it where they will help pay for memberships for people that don't have a lot uh have enough money. So maybe through their daycare program or their camp program or something they might know of families as well. Or the other thought I had is go to our uh elementary schools and talk to their counselors because they probably know of uh families and foster children and whatnot that could probably use bicycles.

Well, where are these being stored right now? Okay. So, so when waste connections came up with this idea, I I just feel for me it's a little awkward. I don't know too many residents within the city limits that are that I know of and it's like do they want us to give these away to who who to who to I asked them that and they said that they're leaving it up to each municipality on how we distribute them whether it's a lottery whether it's a you know I mean police department those folks that you've helped no

aren't necessarily residents, right? Well, we can be park with heart. So So that's what I'm trying to say. Yeah. Why don't we like I would give them to Riverchase and let him do it and let him do what did you say? Our neighborhood officer. Yes. Not that. I think so, too. All right. So So you got it, Erin. I I mean, one idea was Vincent to Paul. give them a couple and let them I don't know. Yeah, that that's they sell stuff demo in two weeks. I mean, we could check with St. Paul and and Utah since they are local elementary schools. See if they know of anybody.

Thank you. That's what Aeron's offering to do. Dan, what about you tonight? What about even the uh Well, even on the other uh the uh daycare place that's got hit by the car that's actually in Fenton, too. It is. Uh what what uh name of it? Goddard. Goddard. I don't think anybody that goes to Goddard needs to uh anyway. So I think Vincent sells them for5 or $10. The only caveat I have because I'm health and safety is uh do we buy helmets? Uh they came with helmets. Sorry, I did not realize they did.

That's awesome. No, there's a helmet for each bike and the helmet is size appropriate for the bike. Bike. I love it. If the helmet fits. Well, I guess I guess I'd make a motion that the uh we sign uh we sign as as a should Yeah. Okay. To to the St. county police uh to uh find suitable homes for them and do as uh as they see as best fit for the Alman Brit. Are we still discussing or are you looking for a second? I'm looking for a second. Okay, I'll second.

Motion by Roger, second by Brit. Further discussion? Yes. So, another couple possibilities are are say a women's shelter if we have one in the Fenton area. And the idea of this to have it benton because they've distributed these to all the municipalities that they service. So all these other places got 10 bikes. So I think we need to keep it here if possible. But um maybe foster families. We have I think we have quite a few families in Fenton that foster children. Um,

but the coun the school counselor would have would be aware. Okay. So, we have a motion in a second. All in favor? Opposed? Motion carries. Thank you, Aaron. Thanks, Aaron. Thanks, Aaron. Capital improvements. Alderman Mazering. Thank you, Mr. Mayor. Uh the item I have is a memo prepared by Dan Howard of Public Works and I'll let him take it from here since he's up here.

So when the tax was approved last year from with MSD, uh part of that tax was to allocate funds to municipalities for storm water improvements, uh riverbank um erosion control efforts. Um, the city of Fenton is eligible for $60,000 a year and and funding assistance for storm water improvement projects. I think this year I'd like to utilize that $60,000 for design work on Fen Park. Not sure if anybody's experienced Fen Park during a moderate to heavy rainfall it turns into a lake. Um, I you're talking six 6 in plus deep. Um over the years the ditches have been silted in roadway edges are silted. Uh so in order to do this properly I would like to have Cochran Engineering do the design work on it this year with hopefully being construction next year with it. Um, Cochran Engineering did submit a a proposal for $97,000 for design work and that's based on a percentage of the project, the construction of the project and we would be eligible for the $60,000 through MSD.

So would this actually be like putting storm sewers in and no underground or no? No. if to put storm sores under the ground, um MSD would be highly involved and we would have to go through an extensive water quality study um and put in water quality features that we're going to try to stay away from. Want to leave open ditches. Uh the piping work would be the the work underneath the drive approaches. Okay. But the this water does eventually make it to some sort of storm inlet, right? It makes it down to the uh MSD structures. Yes. Anyone else? Any questions? So the whole project is over 1.1 million. Is that I'm sorry. You're right.

Yeah, that would that's with contingencies. That's with uh design costs. Uh estimated construction costs. That's correct. I want to say the roadway that's there, I'd say 90% of it is the original road from the 70s, early 80s. So you're talking about from Wolfner Drive all the way down to Rudder Rudder to Axmaster Wolfner or Axmister down to Wolfner that already has storm sewers carbon gutter. Majority of that road was redone 5 years ago. Oh yeah, that's all. Okay.

And these roads don't um Dan just Yeah, these roads do not qualify for federal kinds any kind of federal funds because they don't meet the qualifications as as a arterial or a classified roadway. Yeah, classified roadway. What kind of tenants we have on that road do how many businesses that are along the I'm going to say at least 20 20. And then do they I mean this is their only way in and out. Yes. So they're effectively shut down in a flood. What how bad of a flood? It does I mean it's considered like a flash flooding event. It goes away pretty quick once the rain stops. Uh cars are still able to navigate through it. It's just the drainage is very very slow. Dan, this money is all taken out of our parks and storm water. Correct.

Funds. This a heavily used as well. So So this roadway uh Bruce feeds more when you come down when you come down Rudder and you come down Fen Park, there's more than just those 20. Yes, there's 20 businesses right there along that section, but there's a whole business park back there. And then when you come to ask Mr. left and right that there's a lot of truck traffic down that section of roadway.

I mean we need to have roads working. I just didn't know if there's only a couple people and it might be a lot of money to spend for that. But if I think it's I think we got to have good roads. I mean we have to Is this I guess um you said it's not storm water but they're talking about 500 ft of storm sewer. I mean that that's for the uh culver pipes underneath the drive approaches into all the properties. A lot of them are clogged up. A lot of them are might not exist anymore. So So if you drive down there even in a moderate rain,

you'll see where the water's running over the approach because it's got nowhere to go cuz it's all it's all silted in. I mean the the the grass is uh it's silted in. It's even with the road. It's got nowhere to go and it stays around for a long time. In the summertime, if you get a couple rains, it stays around for a long time through there. I've used it as a tire clean off before. If I got some mud on my truck tires, I go drive through it a couple times. Great. Sold Mazar's making a silt. I'm silent. We know why it's silted in. Yes. I would like uh as time allows to understand how that funding, MSD funding. It seems we're taking it in the shorts here because we have no property tax, but I'd like to understand that a little more. If

so, we're looking for a motion to go forward with this with the uh using the funding from MSD for this. I'll make that motion. Okay. We need a second. Alman Hules. A second. Okay. Uh we have a motion by Mr. Second by Hules. Further discussion. All in favor? Opposed? Motion carries. Public works forestry. Alderman Britsh.

Thank you, Mr. Mayor. We have one item this evening and that that is a um uh to discuss the agreement we have with firetech uh for our annual maintenance and on call maintenance services. Um if you recall they previously did three buildings um and we took out in 2022 Riverchase. So we were down to two buildings and now which included public works building and then the former police station right up here on Gregory Lane. Um and then this contract here will go ahead and remove Gregory Lane from the contract uh because that building is no longer don't bother doing anything with it. So um in essence, this is a um acknowledgement that we want to renew the contract for $375 for their 2026 rates for our maintenance and our building inspection.

Yes. Public work. And to amend the contract to remove And to amend the contract will be by ordinance. So, any any other questions or comments? I make a motion that we move this Excuse Well, we can go ahead and talk in a second. So, go ahead. I'll make a motion that we move this forward to the board meeting at the end of the month. I'll second. Further discussion. Yes. Uh Rook, just a quick clarification. This 3 375 that's an annual fee for all the buildings, right? Not like per building or So that is for public works. That's for an annual inspection.

Annual inspection for public works. So I think so. Yeah. Okay. That's good. Okay. So we have a motion. Second. Further discussion. All in favor? Opposed? Motion carries. All ahead, Mr. Mayor.

We're going to move to information services. Alderman Herald. Thank you, Mr. Mayor. And in front of you, you have a memo from Nikki Frinkbinder, city administrator on the regarding the exterior camera for Fabic Nature Preserve. Um, we we have two different quotations that are attached. Uh, quote number one from ENT to install the all-in-one Verata system uh with the outdoor dome camera with a $4,400 price tag with a $1,200 annual um fee. And then quote number two was $4,500 and a $950 annual fee. Is there one that they recommend? It would be it would be this option too that they've now been able to that has the builtin um because it costs it would save us on the in the long run on the annuals

as far as the annual license cost is well the annual their annual there is savings it's but it's a little more upfront for the camp. Are there any questions?

Well so I I was one that kind of kicked this in the butt a few meetings ago. So, I wanted to just uh chime in a little bit. Um, first off, the the cost is I mean, I I'm not I have no concerns about the pricing on this stuff. Just a clarification so everybody kind of understands uh if they don't already that um the the first quote was is it's for a camera and a separate gateway, which is a fancy word for a Wi-Fi hotspot or something. you know, it's basically a wireless cellular uh device that um creates an internet connection at that local using cell phone towers. Um and it's a separate device. So, that camera is is cheaper because it doesn't have anything like that built in, but they add on another $947 for the gateway plus power supply and all that. The second one builds that in, so you don't need the gateway. you save the $1,000, but they charge you $2,500 on the camera. So, it's kind of the bill winds up coming out about the same. And I guess the second one has an advantage being that it is um a slightly cheaper uh annual fee on the on the cellular data on the data plan. um which I don't actually understand why that would be cheaper but uh anyway so the thing about it is there is of course um the last meeting I think I talked about having these uh wireless um point-to-point connections um and that's I actually sent that's what this this map of the park which kind of got cut off on the one that um but I brought some of these. So if you look see I don't think the one that um they put on your table shows it all. Let me I hand I got a few copies of this is a little better because it's not cut off on the side.

So the whole point point was I went and walked the park and um walked from Budwhe expansion all the way over the hill down to the um favic restroom. And if you look at you may not be able to see it very well there. That's that's a good image right there. So, city hall's lower left corner, that sort of red roof. Um, each one of these blue segments is a line of sight connection. Um, the the white dots are where we would have potential links. These would be poles with with a transmit receive pair. I don't really care if we do that. I mean, it's this is really more for the forward-looking to distribute the internet into the parks without having all these cellular connections and and all that stuff. But if we don't want to do this, we could take the first option, the VNT, and use that cellular gateway to do almost the same thing because they're going to be putting that cellular gateway right out on the restroom. And that would be basically we could continue that over with some of these other um bridges into the parks using that same cellular gateway that we're already paying for. So um it it doesn't really matter. But if I guess all that to say is if we were going to pick between these two options, I would pick the first one on that basis. It'd be a future possibility for a future option. It may cost a couple hundred bucks a year more in in the plan, but um and then, you know, we could potentially come back if we decide if I can get somebody to come help me, we'll go I'll go put them up. [laughter] So, um power is um a slight issue with putting these out there because you'd have to power them. Um I think three you'd need to put four posts out and then three of them would either need to be probably be solar powered. Um but there there is actually power at most of

these points that like the the two in and Budwheel expansion. We're going to have we're going to want a camera up there when that when that restroom goes in. We're going to want a camera um and we're going to have power up there already on both ends of that sort of field up there. So, those two are kind of a no-brainer. The one that's halfway down the hill, there's actually is a power pole with a transformer um that's just disconnected. So, it wouldn't I wouldn't think Amarind would charge very much to drop a meter there if we wanted to power something over there. So, I don't know. I'm not trying to make a big deal of it. I'm just really more extending options uh for future consideration. So, um, that's I mean, anybody have any questions about what I'm talking about? [laughter] So, what do do we know the lifespan of a camera system?

Well, I I mean, is there some sort of average? So, we would just buy a different, right? That are probably four something years old now at this point. Just as new technology comes out, we may look at replacing them here and there, but as far as failures with them, we haven't we haven't had any of that. I guess what I was getting at is if you go with unless they're struck by lightning, which I guess what I was getting at isice if you go with option one and you and you have this this system that you can add other cameras to

and I would have to verify with them because if this is ricotta specific, I would have to verify with them that we can add. So we would just have to continue this. So I mean and that's fine. We would just have to verify with them if we can add if this is specific to Ricotta or if it's something that we can just use as a generic gateway. Yeah. And again, what I might do is just then have at that what we could do is just have ENT come to the next meeting to maybe address any and all questions regarding the system or or is this something we're even interested in with the consider this time sensitive then? No.

Yeah. And maybe just to get a temperature of the room, does anybody care about the future of putting network connections out in the rest of the park? Because if you don't, it becomes a simple answer. I mean, um, and I'm not trying to, it's not the money. I mean, this is not the money isn't really a big thing. It's just really more do where do we want to because I look at it like there's there's other like we could add cameras very a lot cheaper if we've already got the network there. they can come in and put a $1,000 camera, you know, almost anywhere we want that they can get a signal. So, we could add we could expand into places that we're we would have to

I just think at that point that I mean what we can do is is um just again just continue this and I I can get with ENT and maybe have Alderman Rogers meet with ENT because I think when I'm getting conflicting very conflicting their concerns with security and other things, lines of sight. So, I think it's best at this point. This is not my wheelhouse. So, um I'm just going to hand the baton over and um let them meet and go through the discussion on what we can do looking at the future and get uh something back to the board. Well, that'd be great. I except if nobody really has a feeling that they care about the rest of the park, then we don't even need to worry about it. We

Bruce, I think I'm the only one that's kind of like anti-camel everywhere. Everybody else seems to be on board, which I understand why because it's protected. Ironically, I was the one complaining about flock and now I want to put more cameras in. I was gonna bring it seems a little uh little contradictory. I I know. So, my only comment with doing the line of sight, so if you put up all those sites and you get around uh so as our greenery and trees grow, we're going to have to trim or keep that trimmed. That is something that they ENT has brought up. Basically, ENT has has stated that they understand that this is something we'd be looking for, but this is something they would not engage with the maintenance and upkeep of this because they don't feel that this would be our most reliable

and and I'm happy to talk with them or whatever if we want to continue this, but um because I'm willing to go put this up if city buys the stuff, I am perfectly qualified to install and I I'm not talking about the ricotta system. They could do all that, but I'll get them internet over there is what I'm get getting at. So, um, but I'll talk to them about it and but if no if nobody cares, you know, we can just move on. I I mean, it's more of an offer than it is a request. So, [laughter] I think if you can help if you can help because actually your explanation was very helpful to me.

Yeah. Um, but if you can help figure out how if we just have our ENT get the internet to these spots and then all we as a city have to do is add cameras. I think I'd much rather do that than go with another company with another expensive contract. Yeah, I agree. I think ENT does a great job. I don't again as you pointed out with flock who has access cameras

it would be verata the all I'm proposing is adding the network the internet basically and not even internet just the local network that our all of our cameras work off of it would just extend that out into the park you know and then ENT could do the same thing as if it were putting one in the lobby here it would just they would just have an internet or have a network connection I I think their statement has been with with the inconsistency with leaves, with trees, with whatever is that there. I don't know that they'll get into guaranteeing that's going to be a network for us, right? But I mean, that's something we can have a conversation with them separately.

For Kata, as far as the company though, that is going to be staff's recommendation because trying to follow two different sets of of security is at that point, you know. So, can ENT answer on behalf of Oh yeah, absolutely. Or they can put us in we have a we have a rep with and and we can get them in here for the

Well, if if we extend it, I'll tell you what, I just make this offer is I have all the equipment because I've been going through this. I've told you many times. I've got a bunch of stuff stolen in my other property and I've got all this equipment in hand. I'll run out and I bet I could get somebody here to help me. [laughter] I I'll help you.

I know you, but just I can do it. But we'll just go out there and set up some little uh proof of concept. We'll just set up the links and see what how good they are and if they can see through the trees and what how many trees were they're very line of sight. So even if you even if you you're not going to have to cut a whole tree down. You just might have to nip a branch, you know. But um but as all reports, these things go through quite a bit of treatment. You're gonna be a busy boy. I am. I you know with Aaron and I know. So but but I guess we should we I would like to make a motion to forward this again one more time next month.

ENT continue it. Okay. And and ask ENT the questions. I what I'm suggesting is I'm just going to put them in contact with Alderman Rogers. Okay, let's Perfect. There you go. And that'll be Yeah. And them to I can't guarantee that they'll come present or or do whatever. Understood. Okay. So, there's a motion. We need a second. Masarang, you want a second? A second. All right. We have a motion by uh Harold, a second by Mazerang. Further discussion? All in favor? Opposed? Motion carries. Uh we're going to move then to planning and zoning.

Okay, that would be me again. Thank you, Mr. Mayor. Uh planning and zoning commission meeting January 6 updates discussion. Um so announcements from planning and zoning commission. There are none. Um, at the planning and zoning meeting, we discussed our one and only topic, and that was approval with conditions of case 2026, SUB01, a petition by Gravoy Bluffs 3 LLC to subdivide one existing lot into two lots. The existing lot is addressed as 695 Gravo Bluffs Boulevard and a zone C1 district. Um this this the petitioner is seeking to create a new outlet lot in an existing parking lot and this is right behind Starbucks and in front of HD's big lots um location for future development. Overall the new lot meets the requirements of the zoning code with the exception of the landscape buffer requirements of that district. petitioner is requesting a departure from the landscape requirement under section 440.050. Uh this this would allow the lot created without removing significant portion of the existing pavement uh for future but for future site development would need to comply with landscape buffer requirements. this past planning and zoning and I think there were a lot of positive things about it. So Scott,

so what are they they're trying to create an outlot for like a restaurant or something or Well, it wasn't specifically said. Amy, do you have more insight? So they don't have anything imminent. I do think they have a plan, but they have not come to us with any plan. So, I think they're in um probably um some negotiation with some some uh businesses to come in there, but I don't that information betting person you're thinking a restaurant maybe by the size of the lot probably, but I it could be, you know, I just I just don't know for sure. You want to you want to explain the landscape issue?

Yeah. So, in order to to um create the lot and get the plat recorded, you have to meet the requirements of the zoning code. they wouldn't be able to meet the requirement, the buffer requirements without removing a significant portion of the existing pavement just to record the plat. So, they're asking for a modification from that landscape requirement. It doesn't um give them any it's not like a variant. So, it's not like they when they do the site development, they wouldn't have to meet the the landscape requirements. They will just they will have to meet them when they come with site development. This just allows them to to create the lot and get the plat recorded. It doesn't eliminate the landscape function.

That's correct. That's correct. It will it will be um reviewed at the time of site development for compliance. There's kind of minimal like in between those outlots and stuff. There's minimal there anyway. Yeah. They have to provide 25% of the lot um landscaper buffer on 25% of the lot. I had a just a clarification because I I did zoom into the meeting and um so um they're want to put it over on the on the 141 side of of the parking lot in front of all the or behind I guess the Starbucks and all that. Right. Yeah. Now when Pardon Yeah. Yeah.

Um and so if um now they will at some point during this have to identify their sort of front rear sides or is that already part of this? Yeah, they will have to provide the um the front setbacks on the plat. Um and those would be along the access easements that are on on the plat. Uh I guess what I looked at I didn't notice any. Did they put easements? Um they're going to record the easements obviously. Yeah. So, there's there's the access uh the existing access um that goes behind Starbucks. Um and they're also establishing a an access easement on the west side of the new lot. Is that wasn't on the drawings with the that's not they're they would have to make that um that change before we would record the plat.

I I guess I'm thinking forward if they're going to we're going to subdivide it becomes a separate property. They could sell that separately to someone and and then you know we just want to consider that. I I just want to understand where the front is and the back and sides. The front is determined based on u either uh the frontage to a road or an access easement. So, okay. All right. Well, I trust you. I I don't think the I honestly I don't think the landscaping buffers are a big deal to me because it's a it's it's a sea of asphalt. Yeah. It will have to come into compliance at when they do site development. So, it's not a concern for staff either. No, I have we have no other. All right, we're going to move to health and safety.

I got nothing. Got nothing. Miscellaneous request to seek bids for laser leveling the fields. [clears throat] Dan, so this is a part of the 2026 budget, but since the budget is not approved officially yet, uh time is of the essence of this project so we can get the bids out and essentially get this project completed before the the uh middle of March when the tournament start up. So, it's just request to go ahead and allow us to go out to bid for the laser leveling for uh the 10 fields at sports complex and the three fields at the park.

What about the soccer fields? Remember like we I keep on hearing reports of how our soccer fields are kind of the ones that don't have like that's going to be a lot more extensive. This is just this is just leveling the infields, the dirt and fields of the got Okay, never mind. Yeah, technically the soccer fields to be done right should actually have a crown on them. I was just going to make a motion a final motion this evening that to go out to bed to um laser laser laser level the ball fields. Uh Alderman Mazerang, I will second that. Motion by Heel, second by Maserang. Further discussion? All in favor? Opposed? Motion carries.

Um before we go, I guess we have executive session. We do. Um, there was a request by somebody who was uh on Zoom to speak under public comments. I guess they came in later than not. Okay. Well, I would like to offer up think there's anyone on there. Deb is there for the Oh, was it Deb? Yeah. I I would like to offer up for the record if that individual would like to come forward and speak. They've they've logged off. So you you think they've logged off? Yes. Okay.

I don't know. I think I was clear under public comments that we looked on Zoom. You did. I And I don't think anybody was spoke up then, but I always do like to give people an opportunity to speak. Okay. Okay. I'd like to make a motion to close the meeting pursuant to section 6.1.0211 0211 legal action, causes of action or litigation. Okay, we need a second. Alderman Lang. Second. Motion by Hill, second by Lang. We have further discussion. Roll call, please. Alderwoman Hills. Hi. Alderman Lang. Hi. Alman Brightchef. Hi. Alderman Westrock. Hi. Alderman Harrell. Hi. Alderman Rogers.

Hi. Alderman Jokers. Oh. Alderman Mazerang. Hi. Motion carries. I'm good.

So are we adjourning our Yes. Have to reach me. Bye. Always do it. It's just not on camera. Always do it. Okay. We're asking you. Okay. Okay. We got to reconvene and then adjourn. I don't know. Well, okay.

Think so. All right. We are back in session from executive session and now we will need a motion to adjourn our meeting. Alderman Brightchef, I make a motion to adjurnn. All right. Alderman Whisbrock. I'd second. Motion by Bright, second by Whisbrock. Further discussion. All in favor? I opposed. Motion carries.