Planning Board - Regular Meeting

April 2nd, 2025. We have introductions, please. Mark Rich, board member. Vince Messer, board member. John Deleo, chair. Rick Lyles, vice chair. Mike Hang, board member. And staff introduction, please. Burton Merrell, assistant city planner. Robert Grant, code officer. Thomas, fire inspector. Fire in. Okay. Uh, item number two, adoption of minutes from the March 5th, 2025 regular meeting. There any additions or deletions? Want to make a motion? Move. Got it. I'll second. Okay. All in favor? A new role. Okay. Item number three, preliminary plan review of a major use site development plan entitled Taart's convenience store for applicant and owner Tyart Realy Operations LLC. The proposal is to construct a convenience store, car wash, and retail space. Uh subject property is approximately 2.80 acres located at 269 and 271 High Street. Tax map 128 lots 2 and three located on commercial zoning district. Is there someone here representing Daiso? Scott Brily with Plymouth Engineering. Mr. Chair. Okay, go for it. Okay. What I'd like to do is step to the easel if you don't mind and uh walk you through the project description and then I'll sit back down and take any questions that you might have. Absolutely. Thank you. Britney tried to get me to do so to screw something up if I me too. I use the camera. We need a mic for him for He just got one. Just like that.

Okay. Can everybody hear me better now? Well, it's more that the Okay. the broadcasting people watching can hear you. So, Mr. Chair, as you mentioned, this is a proposed project for Dice Arts and um the project in general is the location of the current Ellsworth car wash. um formally a marine dealership. Before that, I think it was even egg maybe years ago. Um the entire 2.8 acres at this point is basically disturbed. Um the entire perimeter of the project will remain what we would call a disturbed state. Although we're going to be reducing the amount of impervious area, reducing the amount of roof area, and increasing the landscape area. So the plan is to immediately go in and demolish the two boat storage buildings and sales buildings and start construction of the convenience store. Once the con so those in general everything on the site is going except for the existing underground storage tank which holds fuel. That's a relatively new tank that will remain in service even with a new facility. The plan is to go in demolish the two boat related building first. Build the convenience store, diesel island behind, gas island in the front. Once those are operational, the two car washes will be demoed and the new tunnel car wash will be constructed. All of those are scheduled for well, let me step back. The convenience store is scheduled to be complete and operable by end of December and the car wash will start in early 2026 and then later in 2026 is when the retail store will be constructed. Okay.

Um there's some things that you may or may not have heard going forward. Um we have already applied for an opening permit for High Street because um sewer and water facilities told us we needed new services because of the existing conditions. So the the code office has already granted us an opening permit so that we can get those services out of the street in April before DOT starts their milling, shimming, and paving of Height Street. And they've got a you guys got a lot going on in town this year with paving with with those guys. But we're going to try to get right out of the way before Memorial before Memorial Day weekend. We will be out of High Street and then we'll be doing demo during April and starting construction um in June. Um again, so we're constructing a 5455T convenience store, eight gas fueling stations, two diesel fueling stations, and then there will be retail propane sales that has been there forever and the car wash. This will be a new tunnel car wash. Um, different than what is out there now. The new tunnel car wash will all be completely tipped from the exit back to the entrance a little bit um for a couple of reasons. That's the way the drainage and everything works now, but it also gets all the water out of the tailgate of a pickup truck that has historically been being dragged out onto High Street, which we understand has been an issue in the past. So, that'll take care of that. Um the the circulation is primarily one way around the site. There's a one-way entrance, oneway exit. These have been identified and located through um uh staff meetings and DOT meetings. Um I do need to take just a second to I was remissed in saying I want to thank staff here. They've been very patient with me. We've met twice. Um, a lot of great ideas have come out of those meetings

and um, Britney is is working hard to take deal with being new at the position and she's done a great job so far with us at least. Um, with regard to the site itself, we're, as I said, we're reducing the impervious area. The car wash currently out there has a road behind it between there and the abutters. That'll be gone. That'll be landscaped. Um the the entrance that is currently very close to the road for Dairy Queen is being relocated up the hill. A couple in the middle being eliminated and the one that's the furthest up the hill is being moved down the hill um to avoid the cuts from Short Street. That was a concern by your public safety as well as DOT. So we've moved that downhill. Um so we have one way in, one way out. um right turn in, right turn out. From a traffic perspective, it's it's a really easy and safe safe site that way. Grading wise, as you're well aware, having I'm sure been out there, there's a retaining wall between what was previously the two lots that'll be gone. The left side of the lot will remain about as it is elevation wise. The right side of the lot will come up where the boat buildings were is coming up. so that we can provide good grades in and out of the site as well as take more water back on the site than to the front of the site. Get again getting it off ice. Um we are reducing the impervious area storm water calculations show we'll be reducing all the storms going off the site and and then I'll talk just a little bit more about the utilities. Um the sewer waters I mentioned are being worked on as soon as we can get out there before uh Northeast Paving starts working. Um because it is a

fairly complex site with all the fuel lines, propane lines, etc. We're going to be tapping into the sewer line down near the lower entrance. We show a manhole right now. Although in our latest meeting, um staff suggested that they may in order to help out with the high street work just have us do a sanitary Y there come onto the site and then put a manhole so that we are not disrupting High Street as much. We're going to be taking out some existing granite curb, putting in some new granite curb. And then with regard to the water services, the site will be served completely from from the location that is the current service for the car wash be a new service in metering will all be done in the in the car wash and then both of the other buildings will be served out of that building. Um and again sewer is all going to be collected and discharged in one location as well. Um we will have power coming across High Street with a new pole. All the poles that are out in the middle of these two lots now will be gone. And then underground from there to a transformer vault that'll serve the car wash and the um excuse me the convenience store and the retail store. So all the utilities will be underground other than just that stub pole coming across High Street where we'll need to do a drop to get the underground electric. There will the fuel as I said the underground storage tank will stay. fuel will be supplied to the gas island. There will be a new D um permitted underground storage tank, 6,000gallon tank for diesel for the fueling positions on the back. And then um there will be three 1,000gallon propane tanks in the back. Two to fuel the store and one that will be used for the uh for the retail where you can go get your 20 lb cylinder for the gas grill filled similar to what goes on now. Uh, one of

the things that we looked at carefully that the um the public safety folks wanted to make sure of is we have shown that with the new curb cuts that we can circumvent the site with the fire trucks in case they need to get in there for any reason. Um there is one one thing that I know that in the package you have was a little bit of a shortcoming. Um and that was the lighting plan and that is because we had a little bit of spillover on High Street and on um the twoacre property next door. Um literally and that's the plan you have here. We had some threes and 2's, a 0.9 and a one here. And then in High Street, we had a couple of 7s. I literally got an email from the electrical people this afternoon on my way down here. That has been resolved. They've moved a couple of poles so that we have no spill over anywhere on the site. Now, as the DO D do D do D do D do D do D do D do D do D do D do DOT finishes their permitting because this does have a traffic movement permit that has been submitted um and it's being reviewed and we submitted a copy of that application to you um if they because DOT typically will require a certain foot candle level at entrances and usually it's like a one to two or something like that I think if my mind says right. So we may end up depending upon what they say having to deal with staff and you folks to say okay DOT says we got to have a little bit of light at high street because of the entrances. Make sure we get a waiver from you folks at final or if that if that happens. Okay. Um the retail building is going to be only two units. Uh that was a question that came up during staff review because we wanted to make sure

that we are dealing with fire protection correctly. Uh so they have the owner has committed that that building will only be two units. Loading zone is shown. Um the tunnel wash has positions for six people to be queued that have paid, two paying and 18 waiting in the double lanes. So, we literally have room for over 40 cars. Um, if the car wash gets that busy, um, we've taken it around to the back. The other thing that came out of the prescoping meeting with DOT is that when the Dairy Queen was developed, the DOT permit required them to grant easement, an access easement to this property for cross access between the two properties. um we didn't know about it until the pre-scoping meeting. So, we've revised the plans and we actually will be constructing this cross driveway to our property line. Um and the Dice Arts are currently trying to contact um the owners of the mall to see if they will do the other side or what will happen so that there can be some cross access there, which obviously keeps a bunch more vehicles off High Street when they're trying to go from one site to the other. Uh, those are the highlights and so I will take my seat unless you need me to point to something and answer whatever questions you may have. Could you possibly explain to me, sir? Scott, um, the retail units, are those going to be subleasased or are those part of the DACA operation? They will be leased. Yes, I see. They will be leased and they will be strictly merkantile. Another thing that we discussed with staff um to make sure there's not there's no there'll be no food service in there, coffee shops, anything like that. It'll be strictly retail

merkantile. Okay. I have a question about um the fuel, gasoline pumps and so on. Have you given any consideration to um electric vehicles? And we have not at this site. Um we did it their last site um because it was required by the town of Orinos. um ordinances. Um it is something that I certainly can bring up to them. Um I know that they have not they have not put them in an orno yet, but it is something I know that they have g given consideration to. Okay. Um obviously being that they are petroleumbased company that's where they got their start. Their their their preference from a business perspective is for well you got to pay for the electricity too. Understood. Understood. It could be a little generator right there. You know, there you go. Um I had a second question. It was just about the traffic flow to uh the car wash when it goes. Does it go through where the employee parking is? It does. Okay. It goes through there. But from that point, when they leave the employee parking, we have the uh 36 42 44 spaces beyond there. Okay. Yeah. And is that going to be marked in any way for for pedestrians in there? There will be signage there. And if I don't have that on there, I apologize. There will be signage for to, you know, directional to the car wash. Okay. Yeah. And actually, I'll make sure that gets added for final. I would also hasten that. I'd never want to be the 18th car in line for the car wash. Well, the good news about this site is actually as you're driving in um you're literally going to be able to see every car in line and so if it's longer than

you want to be there, you can drive around the back of the of the store. Um the vacuum stations will be along the side of the car wash. So there's an opportunity for you to go vacuum your car. I'm doing sales now. V vacuum your car while you wait for the line to get shorter. Thank you. And that's what the uh vacuum sites are along the car wash. That's right. Yes. Yep. So, I have a couple questions for you. Um you're in your letters request to the water company and the sewer, wastewater department. Uh Amy identifies basically just one building, just a convenience store. She hasn't said anything about the added store as far as the square footage on that. Um I don't know if that needs to be added. Um I mean you're talking about the water and sewer letters. Yeah. So the water sewer letter is her request for the water and sewer, but she did all they make mention of is just the square footage of the convenience store, but they don't say anything about the added. Yeah, because I had I had those flagged because on the uh I mean you specify that there's 872 gallon per day demand uh on the water company but in the application where I'm walking through that while you're kind of okay I think in the application it specifies 4,800 62 gallons per day, including the car wash. But I mean, the letters to water and sewer make it sound like there's not going to be any car wash. Granted, the water is currently available there for the car wash, but I agree with Mike. I think that letter from Plymouth should

say what the total gallons per day. Yeah. Between the car wash, the convenience store, and the and and the um Merkantal, right? Yeah. So like say so it does it says that. But the other question I have for you is that in her letter she states that the convenience store is 4950 square ft and on your plan it's 5455. Yeah. She used I I'm sorry. So I'm thinking if I'm not mistaken as I looked at that and I did some measurements. It looks to me like there is maybe a walk-in freezer cooler outside of that building. Is that correct? Yes, that is. Okay. And then the entrance way. The entrance way. And so I subtracted those from that. I came pretty close to the 4,900. That is That is what I was just going to say. I'm sure that's where I got left out of that number. So I I was wondering if that's what that was. Um the other thing is is this a 24-hour convenience store? Do you know are they going to be open 24 hours? I no. I'm going to say no. Um I'll clarify that for our final submitt, but none of their convenience stores are open 24 hours. Okay. So, is the gas islands going to be 24-hour pump? I have I'm going to have to check that. Okay, good. That would be something that you folks would need to know. So, um I think that's all I got for right now. I got a bunch. Go ahead. Okay. This is in no particular order other than how I got to them in the in the book here. You talk about Yeah. And you and you mentioned before that you had decreased the impervious area. Correct. So my question is just as for information is

where is the area that was previously impervious and not impervious now? a a bunch of it is is the gr the the area where the diesel underground storage tank is propane tank. That's going to be grass other than where the above ground propane tanks stand. Okay. Okay. Um to the left of the car wash adjacent to the toothacre property is it's going to be and then on the right hand side as as you enter the entrance currently next to Dairy Queen now is right next to the property line and that's all yard right straight back. And so everything above if you look looking at the plan above and bey and below the retail building will now be landscaped. Okay. So basically it's the perimeters if I can perimeters right for a lot of it. I was kind of curious how they were do some impervious so much. Yeah. Well now we know. Yep. Um and this is just a a question of my ignorance. You talk about the landscaping along High Street and so forth. Does the Arbor Commission have any review here on this stuff at this point or I mean do they have a role at all? Um we can consult them before final. Well, I just want to know whether whether by rule that we need to or whatever. It's not in the ordinance that we need to consult them, but it okay be a bad idea. Follow up on that too. I had that down too because I looked up tillia Americana and those end up that's an American tree by the way. Oh, okay. It's a basic I mean they can range from 60 to 130 ft high and that was one of that was one of the species that was on the in the city's list. Um, and so we actually have a landscape architect on staff and

I asked them about that and they said next to the road salt pavement close that was a good one to plant. If the arbor commission comes back and says we'd rather see these because I think those match what's on the opposite side of high street. I think that's why we ended up with them because they can their crown can be 30 to 50 feet wide. I'm just I'm more concerned that is big, not if they get that high, but more as they're growing if that's going to interfere with visibility, especially coming out of the property. And speaking of that very thing, the um the the kind of the last tree in the row before you get to the driveway to to the left in the drawing, make sure that that doesn't really uh get in the way of sight distance. Mhm. Uh I don't think it does, but I didn't do any calculations and you should just to confirm that that happens. And in terms of asking, I mean, you know, I have nothing against asking your commission, uh but I don't think they get to reject things necessarily, but advice would be good. And you know, they supposedly are dealing with the street trees all the time and so forth, so you know, please do it. We are certainly not stuck on that species of Oh, no. I Well, no. I just I envisioned them falling out over a high street, actually, if you want the truth. Um, let's see here. [Music] Um the rest I think have to do with um there's the highway road opening location application which you talked about. Okay. Uh and it states that um the starting date uh for doing stuff in the street is April 1st. That was that was a dream when we put it in. That was a joke. It was a dream when

we put it in. I can tell you Northeast Paving was out there today doing some work. Stay right right there. So my question is just if if this runs past the 21st of April, does this does this permit or whatever need to be renewed or whatever? We just they just good to go. Good. Okay. I mean, I I thought it was a good idea to do it in advance and not dig up a new street. I mean, equals that, right? We agreed. Okay. Um, that's why we scrambled. Has the prescope has the prescoping meeting actually occurred? Yes, it was last week with D. Yep. With DOT. Okay. They are actually the ones that required us to put the connection to the uh budding property. Oh, in the back there. Okay. All right. So, I have a couple questions about coming out of the uh coming out of the street. not coming out of the street, coming out of the facility and turning right towards the hill and the traffic analysis and and you know I think they did a pretty thorough job and most of the things they got right and so forth but on none of their drawings and and considerations do they have any consideration of short street. Okay. So, when you look at the traffic counts and you know the traffic assignment and which goes where and all that, uh, literally short street is not shown on those drawings. Okay. Which implies that it wasn't considered. Um, although when you talk about crashes, it is considered to a degree. And I think it's a real I guess all things considered because I like the idea that you're going from four curb cuts to two right along there. That's a good thing. Um because le fewer is better, right? Um but the real problem is coming either coming out of the car wash for example or the gas station or wherever. People will in fact turn right and then immediately turn left or go diagonally

across Short Street. And I'm not sure what more you can do. Okay. But I think ignoring them is not one of the things that you do, right? Um and I I think that it needs to be looked at and considered if there's anything else that can be done uh to alleviate that because if you look at the crash record which you also put in here or they put in here which is again a good thing um many of the crashes that are attributed attributable to Short Street are right at the intersection. Okay. They they if you look at the diagrams the the idea is that that as the cars come out of that facility you know they hit something because they want to go up there and make a left or alternatively cars want to come down Short Street and make a left and you know because the other thing is that the one way in and one way out and on one direction that's all good. Okay. But basically, there will be some people who use this who want to turn left, which is illegal, obviously. And this whole analysis kind of implies that they'll go up to the red light on top of the hill and make their left turn up there and come all the way back around. And I don't think that many of them will actually do that. They will make a left turn and onto Short Street. So, there needs to be some some attention paid to that. Although I'm not exactly sure that you can come up with anything that's been better than you already have. Okay. I know that that was a subject that was discussed last week at Well, you said that they you moved the driveway or whatever and that was part of the reason for moving that down the hill to try to discourage people from turning right out of Short Street and cutting across. Um, but also gave people more time to pull out and try to if they wanted to go to Short Street, get all across those lanes, which is not a great maneuver in my opinion. It's not a great maneuver regardless. Okay. And

so moving moving the driveway, you know, back towards town a little bit like you have is is not a bad idea. At the same time, it really makes you have two distinct turns. Then you turn out and you turn left. And as it is now with the driveway more up the hill, it's more of a straight shot. It's still a bad situation regardless of how you do it. But but there should be some some mention of that in here that that some acknowledgement of that at least. I will discuss it with the traffic engine. There you go. Because and I you know she's pretty good and she will you know I'm sure she's already thought about it but nonetheless and I've tried to think of some signage they could put up on you know short street too. They cut across. They may be a little dissuaded to do that now where the entrance to the car wash is further north, but there's still going to be something that come out of short street and cut across. I mean, we do have the standard like on the exit, we have two stop signs. We have no left turn signs or right turn only signs. I can't remember which thing. And then on the entrance, you know, we have facing the site signs that say do not enter. So people don't use that when people trying to come in to come out as well. So we've tried to accommodate some of that stuff with signage and that's I mean maybe that's all you can do. All right, but that's sort of thing should be clear and addressed. Is it a realistic possibility of uh making Short Street one way so they can't turn left on Short Street? Uh probably not realistic actually. I like unrealistic. I I think that's just Yeah. I don't know. As many times I've been down here until the DOT engineer turned on to Short Street last week when we were on the site, I didn't realize it went all the way through. Right. Right. Right. Well, those of us who use that car wash regularly, right? They we get it. Right.

Um, but anyways, when you look at the crash report and the M dot supplies a, you know, a a diagram that has little arrows, but all the cars crash together and so forth, all the ones in Short Street or at that intersection occur not in the not in High Street. Oh, rather they're occurring in High Street because people are turning or easing their way across or whatever. So, uh, and there may be a need to, and this is something the city could do, is put a no right turn sign or whatever at the end of Short Street because indeed going into the car wash from Short Street is a right turn. Okay. And and again, what's that? It probably is now because maybe I don't know. Yeah, it probably is. Unless it's falling down, but they would have had to put one there because turning right onto the end of Short Street on the high street, you you're going against one. Anyway, there probably is. But, you know, oh, I'm just And maybe moving it down. And yeah, and moving it down a little bit may well dissuade people. Dissuade people from touring right out of Short Street and going across. That may well work. Hopefully that was after people get used to it because before they get used to it, they'll just make the turn into traffic and be worse. Um, let's see here. Do we require any screening uh along the boundaries of for this thing? Nothing. I can take another look at it. We did look at we did look at that and I think it had to deal with the uses on either side and so that it wasn't required for this site but that doesn't mean I got it right either. Okay. So well I didn't go I didn't go look at our rules so I don't I don't recall I don't think that there is but again this is something you should check between now and whenever.

Yep. Um okay let's see here. I also had a a a comment about EV chargers to show you that I'm environmentally correct. Um, and you say that the the other one one of the other concerns I had was was the you know as cars exit the car wash that water dripping off and you know slloshing out and you say that the car wash itself is kind of tilted back towards the site. Is that correct? Yes. Which is a good thing. Yeah. Um and of course the technology on the drying and the water use on this will be significantly different than what better than it was. It is rather yeah would be good. Um that notwithstanding there's still water flow uh from the driveway itself that goes straight into the to the uh driveway. And that's on both of these. For example, uh right by the gasoline pumps over here. uh the elevation is like 143 and at the curb cut it's roughly 140. So there's a three. So basically there's a there's a slope towards high street. Um and I'm wondering whether I mean and that's all impervious but it's less than it is now. That's one of the things we've done with the grading is there's less now and right now when you're talking about the upper end of the of our fuel island we're going to be headed towards high street. Now what it does, it comes down across the site behind the sidewalk and then all out the lower curb cut. Okay? Because the elevation change across the site is like 4 ft right now. Okay. Okay. And the the array of gas pumps, the cars pull into those pumps perpendicular in essence to high street. Is that right? Okay. Uh if a car comes in to, you know, for

gas and gets all the way to the end without finding a spot, what do they do? Because you basically have a one-way loop around. Well, we have they just kind of meander around the the open for the best or Well, I would think they go around the island itself. That's why the parking space is in front of the the the convenience store 90°. And we have we have ample aisle space all around the building and all around the um fuel island for two-way traffic if something like that. Somebody's not going to be like blocking traffic or holding things up. And there are two two pumps per Yes. There's eight there's four pump there's four islands eight fueling stations. Okay. So one on each side the pumps. Yeah. Okay. Um and have you I was a little bit concerned about queuing back from, you know, if there are cars waiting at that first pump, uh, and cars coming off the street, um, whether there's adequate queuing distance between, you know, the end of the car that's waiting and the car that's coming into the into the, you know, off the street. And if there was room for two or three cars, which there probably is, but it might be nice to have a dimension or something on that or a comment in some narrative or another. Um, I mentioned visibility around that last tree. Depending on the last tree to the left, what what kind of tree it is and how low the branches are and so forth, it conceivably could have a uh an impact on site distance, which should be avoided. Uh, let me see here. And will you have I assume that the little the little heavy black arrows or you literally have D's favorite marquees. Okay. You should have those on

the other side of the in between the u the car wash and the building so that the arrows and so forth come all the way around just so people don't kind of get lost out there somewhere. Where are there any are there any catch basins or whatever on site here at all? There are not. Have you thought about that? It'll be sheet flow because the building basically splits everything. Yeah. Front and back. Yeah. That was going to be my question too. Is that there's no underground storm water lines? No. Okay. No. The only the only lines underground lines that'll have any sort of groundwater or roof water in them will be the roof drains and the foundation drain which will discharge behind um the retail store, the top end of the retail retail store into the ditch. Say that again. at like the convenience store, the foundation drain. Um the discharge will be um with the with the retail store foundation drain in the north uh no it's actually south but the top end of the retail building. They'll go back there and discharge into the ditch that exists back there now beside the property between us and the Dairy Queen. But I think that because I looked through these and I I couldn't find any storm water lines. Nope. There there are no no catch basins, no fixed hard storm water lines. everything in sheet flow to either the ditch behind the car wash um or the ditch between Dairy Queen and the retail to the rear because there is a probably easier if I um there's actually drainage from High Street to the property line and then from the abuters I call it esplanad between the

driveway way to the property line and then there is a ditch that goes all the way around the site. And so that ditch will be the receptor of all the water until it gets to this catch base uh this uh culver which goes down and then enters the system for the for the mall. Oh, so I'm sorry. Say that last part again. There's a if you drive in the street next to Dairy Queen between our side and Dairy Queen, you go back there ways and before you get into the great big parking lot, there's a brand new I think it's 24 or 30 inch HDP culver that takes all this water that comes down High Street into this around our site into this and then back into that. And so you use that as well? Yes. Yeah. Okay. Except for the water in the front. Everything currently everything. Well, actually make it easier. Yeah. Where's your one with the hydraulic area? That one. So, here is here's the here's the pre-development conditions. So, everything car wash to the property line and back with the with the self-s served car wash all go to that ditch. It goes down this side, the back side of the I'll call it the retail building for the for the boats. and this maintenance yard all go back to this ditch or over to this ditch and then out this culver and then you can see right now this is how much it currently flows to high street right and then this is what will flow to high street afterwards this will flow to the ditch this and this stuff will all continue to the back we're showing it as one waterhed because it's all going into that same ditch all the way around and your hydraulics guy said that that's Yep. If you if you take there I know it's voluminous but if you look in there the the storm water hydraology the

hydroat is in there and all the water sheds have lower post development in the 2 10 25 year storm than pre-development including what goes out the front. That's right. Yep. Okay. Something to look for. So that that main culvert that put in there, the new one that goes all the way down and then if I'm not mistaken, does that go to Cardsbrook? What? Is that where that goes to Card Brook? I know I know it goes across that access road and then it opens back up to an open ditch. Y and that's as far as I looked at it quite honestly. All right. So I guess my question with that is if there's any kind of a major spill of any sort and that goes into with the water is going to go into that ditch down to Culver and head down towards the brook. Mhm. What is there anything that Det's going to do to help help say take care of that problem? I know you could do this because you and I have did it before. I mean they they I mean there will be spill containment and cleanup materials at the diesel island. Okay. Um of course the diesel tank is underground. The gas I'm thinking about a truck that maybe offloading could be an issue. They all carry course dicearts will be delivering their own fuel here. Um and they all all the trucks have have cleanup materials on the trucks. Okay. Is is there a possibility for basically the fire department that they can have on hand or stockpile there on site boom material to boom those ditches and stuff so they don't have to provide that for abs. Absolutely. Okay. And I almost think that is pretty standard to diceart sites. I think they have cuz everything is green with Dice. It's green barrels with covers on them

that have booms and speedy dry or kitty litter or what have you in the barrels. Okay. And I guess I'll get back to the issue of the roof drains. I mean, if if you have drain pipes collecting water from from the roofs going underground, I think that should be indicated on on the site plan. I'll be honest with you and tell you I thought they were. So if they're not, we'll add them. If it I I've looked and looked like it may be there, but I I have a little dis disagreement with you on the storm water for the 25-year plan because according to the calculations, there's a slight increase. There is postdevelopment. Well, I guess I better look at it. I was told there was a decrease and you are absolutely correct. There's no foundation drain shown on there. I'll make sure they're added. The 25-y year pre-development is 8.97 and the post development is 9.03 to which uh to which wershed or to that the total yeah I wish had pages. Uh it's a little chart that says water quantity flooding uh Nope, I see it. The rear of the site goes from 8.97 to 9.03. So basically 06. Yeah. Yeah. Not big, but it's a number.

more. Okay. Uh, thank you. Yep. uh you went over the lighting plan and and I I did look at the lighting plan and and uh did note that it was there was no light spilling over on Bird's Acre which is very critical. Y I'm I'm sure they're very aware of this project going on and they're going to be very cognizant of any spillover of light. They have actually visited the site. Um and um there is an old shed that's right out back near the property line. We're not sure exactly, but it's it's going to be torn down because that they brought that up. They were trying to find the corners um the corners of the property since Dice bought it had not been pinned. Um but I so I called the survey are supposed to do that so so that they can go out and make sure that we're not doing anything across the lines. Okay. Uh this I guess more for staff but parking requirements for this whole project. I don't see anything listed anywhere as to how many parking places this development needs. Was it? Yeah, they had chapter verse. I thought Yeah. Okay. I think I think it's okay. I get a question before you're done. Sorry. [Music] I may maybe I missed it. One thing I wasn't sure what the commercial building was going to require because you don't really know what it's going to do. I I know we we did review the parking plan with them. Okay. uh during TRT and okay we were happy maybe you can

show to me where um and is is this development does theelale development district trip would fees still apply to this? Yes. Okay. So they're aware of that. We are aware of that. We've not I mean I'm not sure if if those are paid upon this approval or with the building permit. They they would be paid before the building permits. Yeah. So, John, I have a question along the lines of storm water stuff. Yeah. So, Scott building um in drawing C7 and around there um lots of you've got this this this whole drawing has to do with catch basins. I think that should be a that should be a manho uh manhole detail, not a catch basin detail. Okay. So, pre-cast manhole. It says catch basin protection detail. Says catch basin. I'm sorry. Catch basin. What? And then it says inlet protection detail. Yeah, catch basin protection. That is that is actually intended for the catch basin just downstream. So, when we're tearing out the pavement and redoing the stuff along route along I say route three. So, this is for exist. You're saying existing? That is for the existing catch basins on high street. Correct. Okay. All right. All right. I'm a little confused about that. So, so there are catch basins on High Street. There are there's a catch basin just below the street that goes by between us and Dairy Queen. And so when we are tearing out curb, putting in new curb, we will that inlet protection will be in place. Is there where does where does the water that goes in those catch basins go? That is part of the city system and I can honestly tell you I have no idea where it is. Okay. Card Brook. Card Brook. Card Brook. It all the wonder cards and then down to the Union River. Yeah. Right. Okay.

I I go back to the amount of water that's going out the the uh the driveway there. Um is there any way and I and I this is not a requirement. This is just a question to put some sort of drain at the end of the driveway that would tie into those catch basins or whatever. I mean, I'm not looking to give anybody a heartburn, but it just seems to me that a bunch of water coming out of a give it some thought maybe. I don't know. I don't know that we have a the ability to make that a condition of approval or anything like that and I'm not really suggesting that, but might be nice if something could happen. So he's he's making notes, but he's not smiling. I can see that. No, no, I'm taking notes. [Music] I I'll look at it. Yeah. I want to get back to the circulation basically. Well, for the car wash and the vacuums. Um I'm just kind of curious about that. I I mean I'll mention well it's somewhat of a competitor the washfield car washes there's one in Bur one in Bangkok and I mean are these their vacuums I mean you pull in and it it's included in cost of the car wash you pull in there's a vacuum on your right side vacuum on your left side which is kind of what it looks like here or these are the if you go up and look at I mean I can't tell you that it's the exact same vendor But this is this is based off that same design where the carwalk you Yeah. you pull up and there's there's vacuums between the

parking spaces. Okay. But I mean if if if Dice Arts includes vacuuming with car wash and there's a lot of people that go to the vacuums that normally want. I mean if you get it for free I mean that circulation I think is going to be and I don't know if they plan on doing that. I don't that I can't answer. Okay. I don't know. But it screws up if they if they simply go into the to the vacuum spot. They're they're not going to want to and they're going to try not to go all the way around and follow your traffic flow. They're going to, you know, kind of go across and cut, right? I think in general kind of the opposite way of the flow. If you if you look at the way the site's laid out with one in and one out, it in a perfect world that means everybody's just doing things. I can't but that is why we designed this with two-way aisle wids all the way around the building. So if somebody comes out of the car wash and wants to get to a vacuum spot for example there is there's 20 there's over 24 ft of width here. So they can do that they can make that maneuver. And is the vacuuming uh I mean that there's a a a uh I mean you you pay right at the vacuum for the vacuuming, right? I again I can't answer that but I think that's correct. Okay. Yeah. I mean, even though you know you have a the north entrance is north curb cut is for entrances and the south one is for exits, that's not necessarily going to happen because you're going to have some people drive by the north entrance. Oh. Oh, here's another driveway. And again, I guess the best we can do is put signage in up and hope that 98% of the people pay attention to it. How w how wide is that driveway? They're both wide. Yeah. Very amply wide. Yeah. For a two. So if a car was waiting to turn right out, you could still get a car illegally

behind. You could uh I think Bren Britney, maybe you could check with the police department. I mean, the the crash data that's included uh because of lack time with MDOT did not include 2024. I think they should be able to provide some info as to with their crash reporting system. Uh they should be able to provide information as to, you know, basically in that same stretch from from the traffic light at McDonald's to Short Street, you know, what the crashes were in 24. I'll ask them to update. Okay. And the key thing is what happens at Short Street. Uh, I think that's all I have. I got one other question for you I forgot to ask. So, in drawing C6, it's a detail drawing. Um, on your underground pavement um, trench detail. So, and you just have to educate me here. The off-road electrical trench does not need rebar. Is that correct? typ typically off-road now even though this is vers down here what's that this is vers down here yes yes yes so and I think you'll find our typical exclusion note on there that the final determination of that stuff is you know will be up to the applicable utility but as a rule once it's out of the rightway they have not made us use the the concrete enc casement of the conduit under the road they do okay so even though there's heavy truck traffic possibly going to be there. They they don't require it because we're use because they're using I think Versent it's it's schedule 80 PVC conduits what they require I think I'm looking to Robert not sure

it's in there right away it's not my job there you go just curious any other questions from the board okay even though it's not listed on the agenda we do have a public hearing for this item If there's anybody here that wants to ask a question or make a comment or if not I'll close the public hearing. Somebody want to make a motion. Sure. Uh make a motion that we find the preliminary plan review for major use site major use site development plan uh complete uh entitled and and entitled Daizart's convenience store for applicant and owner. Daart Realy Operations LLC. Second. I second. All in favor? Thank you very much. Thank you. Oh, yes. I know. Just off the record, what's your last name again? Brilley. Brayley. Gary in relation to Gary Brayley. Never met the man. Okay. He was important. That is my dad. Yeah. He worked for DOT forever. Really? I I worked with him. Yeah. In 19 a long time ago. 19. A long time ago. Yeah. A long time ago. Yeah. He worked at the for a very long time. Yeah. Yeah. Yeah. Well, we were at the main facility together. How was it? Yeah. Which is now a solar field. Yes, I'm aware. Right. We designed Virginia. And and the curb cut's still there though for the for the office. He sure is. That was a unique building. I assume that he's no longer with us. No, he is. Oh, really? 86 years old and

still scrapped. Okay. Y Let me give you my card and give it to him. I will. Thank you very much. That'll make his day. Maybe. Yeah. Right. Well, I was surprised he's still alive, so he can be surprised. I'm still time to run and get your your mc [Music] No, I'm sure. That's all. I will give it to him tomorrow. Sure. Please. Thank you very much. Sure. Thank you. What would you like? Yeah. Tell them. Hello. What do you need? I will. I have a bunch of those. You can have one. You have mine. You can have mine. I actually Just like John, right? Okay. Item number four. Okay. Before we get into it, um I had to make a change to the wording of item number four because it's not a final plan review of a minor subdivision. It's a preliminary review of a major subdivision. So, uh, uh, I'll have to have the board. I'm going to make a motion to amend item number four to read preliminary plan review of a major subdivision entitled 59 Franklin for applicant Corey Legion and owner 59 Franklin LLC. Proposal is

to construct six dwelling units on a lot with an existing structure subdivision. subject property approximately 27 acre lot located at 59 Franklin Street tax map 134 lot 33 in the downtown zoning district second. Okay. So all in favor of changing that absolutely uh a little explanation of why we're here because we've been here before. Cory's been here before. uh actually on we approved phase one and phase two of pretty much exactly what he's got before us. Uh the reason we're at this point is that a couple of months ago I noticed a an ad online uh advertising the front apartment on the north wing right on Franklin Street being advertised as a commercial space. Uh everything was approved as residential. I mentioned that to to Rob to get in touch with Corey to tell him, you know, what wasn't approved is commercial. Uh during that process, Rob found out uh that our our ordinance requires that the prior two approvals be filed with the registry of deeds with 100 days. That didn't happen. We have a letter from uh Tim P's the city lawyer saying because of that the prior approvals are null and employed. So we have to basically start over. Now we did one and two. So we don't have to do one and two together. So we basically come back here today to go over one and two, but it's just one one submission. Correct. It's still phased

by North Wing and South Wing, right? But it's but we're not handling it. Previously we did it in two different approvals. So now we're here to discuss the whole project. Is this thing under construction though? Right. There are currently stop work orders in place. Well, we're continuing on the existing residential renovations and maintenance on the building which Robert agreed was appropriate. Okay. So, there is still work occurring, but not on the conversion itself. Yeah. The the second story apartments were pre-existing. So, they're they're exempt from words. Right. Right. When you say second story, do you mean second story out from Frank Franklin or second story for Frank? Yeah. The the level three on the top. See? Yeah. Sorry. The top story. Thank you. Yeah. Maybe you should calm down. [Music] I mean, so I'd like to address your point. Um, which we were coming in this thinking it was a final until just Monday when Britney emailed me. Um, during the TRT, they asked us to remove a portion concerning that storefront. Being that if this was a final, we couldn't address retaining that as commercial or we have to start a preliminary. So, we removed it. now being pushed back to prelim preliminary. Uh our goal long term would be to be able to file a change in use with the code office for the storefront if somebody were to want it as a commercial space. And I know that's been done in the past, being able to go from commercial to residential and back within the code office without having planning for it. Yes, correct. And and I've discussed that with Rob and that's perfectly allowable. Okay. Uh, and basically the reason I mean we're back here I know originally it it said we're here for a final correct but

our ordinance stipulates mandates that we have a preliminary and a final and once especially since Tim P's a lawyer said you know because of the fact that they weren't registered basically nothing exists so we had to go back to the requirement that we have a preliminary and a I the good good thing is we've seen it before and so there may be some questions to just refresh our memories on it but uh I mean is there anything you want to present I mean I've got some question I know um it's identical to the last two phases just combined so I guess if you want me to run through it or if you just want to go to the questions uh we'll go to the question I think one thing and I don't recall Um in in the application application it okay the proposed use of the development is eight dwelling units one office two garage bays I mean previously did it specify one office and two garage bays previously does anybody remember that yes those were always pre-existing Okay. I know they're there. I don't know. This is trying to say you're trying to do something different with them. Uh, no. Just proposed uses. We listed every single um space show that they're there, right? And the one office is elder American. Correct. They have one of the garage bays and the other one is just currently vacant. Okay. Um, and two of those eight dwelling units are pre-existing. those six dwelling units from what was commercial space a restaurant south wing was four individual commercial offices I don't know from the staff's point of

view on the on the the application under development information for the K what are the intended start and completion dates of proposal 1 2024 to 12 2025 I don't know if that's we left the original start change I guess that's more for staff to decide. Yeah, we left it as one 2024 because that's when work did began on the building. It was actually paused for the entirety of the summer of 25. Okay. Questions? I do. So Corey, um there's a couple things on the plans that you have submitted to us, whether they were um from before or just updated or I I I I don't know, but I know in the I don't know did you receive the most recent letter from the fire chief? Correct. Okay. So um the concern um about exiting or escape means of escape let me put it that that's the proper that's the proper language means of escape um from the common living area um I think is addressed in the most current um in where they are allowing for egress windows out of the common living area correct okay um preferably on both sides on both the Water Street side and the Franklin Street side from that common area. Yeah. Um we need to have um those egress windows identified as egress windows on your plan here. So that basically just show that they're egress windows um uh when you come next week, next time for a final so that we have that as as on

file. Um the other thing is that um if you could please and I know I know it's also addressed if you could on your plan here identify the firewall and the type or basically the fire resistant rating as to where it is located on in the building. How would you like those? I I don't need to detail just basically what what the designation of the firewall is because last time we did that it confused the board the where the firewall was. Yeah. I mean it's between every single unit um as would be required by fire and the entirety of the south wing every single wall in that building will be a rated wall. Okay. So, you're saying between 58 Water Street to B and 59 Franklin Street, 1D, that's a firewall between those two. Correct. Okay. And then between uh 2B and 1 D, that's a firewall between there and the kitchen. Yes. Okay. So each one of the walls that you're saying that's in that in that space is all one hour rated walls. Correct. Okay. Although this the state fire marshall told us we only had to comply with half hour rating. I'm not aware of that. I'm not aware of the one hour. I'm not aware of the half hour, but I I'm not aware of a half hour rated wall with with a 13D sprinkler system. By by NFPA and the building code, it's required to be a one-hour rated wall. I don't know. A half hour rated. What are you using for size sheetrock? Fire 58 fire code. Type X. Type X 58 on

both sides of the wall. Yes. But I had a conversation with Joshua today who mentioned this project would only require half hour rated. Um, I I guess you better research that and come back with us on the final on that because I I I am not aware of a halfhour firewall in life safety code or the building code for for a 13D sprinkler system. Well, shouldn't we be researching that rather than him? Uh, he was looking at chapter 30.2. [Music] Um, again, that's not on my purview, but he gave me the chapter and and reading and he said with that it was one half hour reading. I Joshua Mailman with the I don't think so. State fire plan review. Can you can you forward that to me and I'll follow up? Yeah. Um, these are intended to be 1 hour anyways cuz Typex does a lot better at managing sound. I mean, if you're doing 5/8 fire code on both sides, I mean, that's a 1 hour fire rated wall. Correct. So, why does he have to research it? So, right. So, it's a moot point, but just identify the walls as 1 hour rated. Well, that's fine. Request that because a half hour fire rated wall or half hour wall or 20 minute wall is/ inch sheetrock. And I don't think you want to use half inch sheetrock. No, it doesn't. Especially for sound deadening either. So, um, that was the first time I heard it. Also, everything was an hour. Yeah, it should be it should be one hour rated. If you look at the building code and life safety code, he just said it was. Okay, I understand that. But what I'm saying is it needs to be identified. He can he can identify that. That's fine. So, he doesn't have to research it. If you want to research it on your own time, go ahead. All right. All right. They're the way he's building

them, from what I understand, they're going to be onehour firewalls. That's what's required, right? Exactly. That's what he's doing. Okay, that's fine. So, the next my next point, Corey, is on the 58 Water Street side, the deck. Correct. Can you identify where the stairs are that goes down to grade level? Because there is none on this drawing. Do you have stairs? Is that a requirement? There's a staircase within the unit. That is just for a deck, not two staircase within the unit. Which unit? You said just the the deck on the back side on 58. Okay. The majority of it meets grade on 58 Water Street. On 58 Water Street? No. No. Water street side. Um, why does there have to be a staircase there? Why does there have to be a what? Why would there have to be a staircase on the deck? A stair? Isn't that how they get to the No, no. To get to it on the south side of the building, right? How do you get down from the deck to grade level? It's ground level. It's No, it's not that the south side a portion of it is. Yes. The leftmost side of the south wing about 3/4 of it. Yes. Is grade level. Yes. And then it drops down to the two garage bays. That deck for 58 Water Street 2A would be over the walk out basement unit. But I guess I'm asking what is the need to have a staircase to get to grade level? I didn't say staircase. It just if you get if I come out of apartment 2B on the on the water street side to the deck, where do I go to get down to grade? Okay. Yep. You would turn left. Okay. Do we? And approximately the med the middle of the building is where it meets grade and you would exit the

deck. And so if I turn left and go this way left, am I going to come out at grade on that end? Yes. Correct. In the middle of the building. So in the middle of the south wing is at grade on the water street side. Okay. So opposite 2C it transitions to grade level appro approximately that area. Yes. So you just want to see that yes designation there. Yes, please. Yep. I thought we were talking about specifically um 59 Water Street 2A because they enter exit their unit from within. Yeah, that's an interior stair. It's an interior protected stair. I see that cuz that's actually on the other drawing on um that shows it in the I guess the whatever whatever plate that is, but that shows the interior stair. I just was concerned as to how you get off that deck to grade level. [Music] announcement. No, that's it. Um, yep. On page two of the application for under 911 addressing. Yep. Uh so the building will contain two separate street addresses which we know 59 Franklin Street and list you know what the addresses are going to be list

1 A B C D goes up to 1G but I don't see a 1G and that may just be a mistake on on the application. Is there a 1G on the Franklin Street side? And it looks like the one A, B, and C is in the north wing D, E, and F. That just just like a mistype. Mhm. Yeah, you're correct. It ends at half. And then the 58, excuse me, Water Street units with access facing Water Street have listed 1 ABC, 2 ABCD. But is is aren't you missing 2 E which would be the southernmost the corner [Applause] unit it appears. So okay I think what had happened was the four were in the front and three were in the back at one point. Is this on level? What level? Uh the Franklin Street. [Applause] It's on the Yeah, level two. Sorry. It just misnumbering on the Okay. application versus the site plan. Um I guess I have one question for staff. Um it has to do with the water department. Um I mean specifies that it's going to have 1530 gallons per day. However, I recommend reviewing the water table usage per person which is approximately 101 gallons. Prime Minister provided calculations. Additionally, a 3/4 inch meter may be restrictive in terms of

flow may not adequately support domestic water demands. As you know, every connection, fitting, elbow, or bend in the plumbing system contributes to friction loss, which can impact water flow. To ensure adequate volume and pressure for the building, I recommend considering a 2-in domestic service line and meter. Uh, normally water says I want a 1 inch line, I want a 2in line. I mean, is this I I guess are you putting in a 2 inch line? That was the recommendation we're going to go with. My plumber is also doing his own calculations based on number of units, faucets, all that sort of stuff. Okay. But he said two inch is probably sufficient and he said we may as well go bigger. Bigger than two. Well, no. At first, I think someone recommended one and he said we may as well do two because once you have the open road permit, we may as well do larger than necessary. So, he's doing a calculation that's going to get us close to where it's going to be and then basically size it up. Do you want that in the application 2 in? No, he if he's planning on on doing it, I'm I was just afraid if you're going to go for the small size and and Reggie is saying, "Well, I recommend right, but he's not saying I'm telling you to put in a 2 in that you get to a point where a 1-in line is not going to adequately service the building and that's going to be a problem for you and the tenants. And I don't know if that would affect the the sprinklers the sprinkler system if they have a separate system. Correct. Yeah. So I mean it sounds like you're going to two inches. Yes. That solves the problem. Uh I have a question for the fire chief on on your letter. I guess uh based on our review require the following conditions are met

for project approval. I'm just curious about number one fire apparatus access roads. Uh and I I'm guessing that's just a standard. Yeah, there was no real access road. That was a part of the original letter. It just had to do with the the condition of the uh the driveway for apparatus. Okay. There's no real and it's sufficient. Is it? That's my understanding. Yes. It hasn't changed from the original letter. I see. Okay. The uh last thing I have concern about is the new letter from Franklin Savings Bank. Mhm. which measure says as of this writing the bank is awaiting approval from the city of Ellsworth along with a revised updated appraisal to reapprove your funding which is not sufficient in our mind. I mean that the letter of financial capacity capability is proving to us that you have the means to do it. It goes on to say that right below. Uh yeah, the way I read it is is the bank is waiting approval from us and then they're going to make their final determination that you have I mean could I ask you to reach out to Tim Tenny yourself because he would probably like to hear that directly. Um, essentially the time has passed and some things have changed with the project versus our original loan was a one-time close plus construction. Um, and because it's been nearly two years since we closed and we kept tenants in and let them phase out, um, some project items that we pitched

were taken off. So, he said that they're going to go for the reappraisal. Um, I don't know why he put in. He just knows that I was coming back to planning board for reapproval. Um, so I guess I don't know if you want me to reach out to him or you guys directly. I'm sure he's willing. I mean, I think that would be up to you. I mean, just the way he words it. I mean, it kind of sounds like they're going to fund you, but I did include it shows the loan, the balance available. Um the loan is still active which I did include in the packet. I mean it uh I think basically I mean the first one you had from him you know met our requirements. So if he just does something like that with a new date on it and the one you submitted was uh from 23 correct. So that's why we asked for an updated one. So he just basically followed the same format as that one from 23. Uh he essentially said he wouldn't be able to do that because of their protocol in terms of getting the appraisal back and it goes to loan committee for the reapproval. Then maybe staff needs to have a give Mr. the tunnel. Um, I mean, is it possible to show that we can fund the project without a loan? Because we've currently funded, our group has put 400,000 into the project without the loan. Uh, I think our ordinance states that you have to financial capacity. Um, I guess that'd be something for staff to determine. Wow. I mean, he can provide something like he did on the first time through that type of

letter and perhaps Britney, you have contact with Mr. Tunny and try to figure out an appropriate letter. I'll double check the ordinance and um work with them. Okay. Mr. Wine Guard, I I truly do believe in that letter from Mr. Tunny that that last sentence could be rewritten in such a fashion that it may be more acceptable to the board. Uh, the one that says we remain qualified to get No, the the first paragraph, last sentence. First paragraph, last sentence. I think that that phrase could just that sentence could be rewritten. Chad GPT in terms of regarding the city approval. Yes. Yeah. He seems to throw a caveat in there which presumably is so part of their appraisal review was seeing the city approval. Sure. So they're both relying on each other. Yes. So I'm hopeful that we could find a path forward. Sure. It's called a catch 22. Yeah. Double-edged sword. I'm not an English major, but it seems like it's a simple English composition was not my forte. Uh, I'm not going to say a word. Okay. I don't have anything else. I will open the public hearing. There's anybody here? Nobody here. I'll call the public hearing. Any other questions?

Well, I have one last question. You want to go ahead? Y. Um, we did change the agenda item. Um, and do we want to go ahead and change the planning department technical review to say preliminary? I'll I'll update that. Thank you. Is there a motion? Omega. Oh, you can write you can. Okay. The uh Okay, we have a a pro approving for completeness a preliminary plan review of a major subdivision in title 59 Franklin for applicant Cor Corey Wan and owner 59 Franklin LLC. Is there a second? Sure. Second. All in favor? Okay, you're all set. Thank you. Thank you, sir. Have a good night. [Music] [Applause] [Music] Don't fight over the mic. Yeah. Not that mic. Uh, you got nothing. Do you want me to have something? I I have something. Well, did you want to discuss how we're going to move forward on applicants for planner board? Yeah. Yeah, we can talk. I Yes. How would you like to progress on the pling board applicants? You should all have There are three applicants. You should all have them in your packets.

Yes. Um before we understand um the first one who works at a Katy National Park has applied for the planning position. Yes. Well, you can play with the planning the planning board. Yeah. Not the planning board. Both. Well, you can't have them both. So, I'm just telling you I you know it be kind of a conflict there somehow. Is that on Matthew? Yeah. Um um I guess I would ask but the deputy city manager uh when do you foresee when a planner would be hired? Sure. So uh would like to kind of keep the name of the applicant, you know, um disclosed at this point just for privacy of of that. But we are this group um is reviewing the first the round of applicants right now. We received probably 50 applications. Did you say 50? Yeah. 50. Yes. Um so we are reviewing and scoring them right now. Hoping to have that done by the end of this week. Reach out to our top um schedule interviews for the next couple weeks. Um depending on how that goes. I mean, I am hopeful probably by the end of May having someone on board uh depending on how they have to, you know, give notice at their current position and relocate possibly or something like that. I understood that the short list is about four or five. That's our goal. Yeah. Um usually do that. Yeah. Yeah. That's the goal. I mean, I'm I'm just concerned with, you know, I don't want to eliminate that candidate that's applied for both from the planner board just in case he doesn't get the planer position.

Uh, but by the same token, I don't want to go for another couple months with two vacancies on the planning board. When is the next planning board meeting? I'm sorry, I don't have that in my head. first week of May. Yeah. Um I think that we probably will have a good idea about what's happening at that point. Um so if we could hold off until then will be May 7th. So if you're comfortable with um that waiting until May 7th um but certainly I don't know what the process is to have somebody you interview the planning board candidates. What is your process? So we can maybe that's really varied over the years. Okay. I mean I actually had an interview with two or three people that we haven't done that since. Mhm. As far as I know. And considering we have they said it didn't work very well. So what the hell? Just a warm body. Yeah. And considering we have Are you willing to show up? Considering we have three applicants for two positions. Uh I mean one thing Britney mentioned is maybe have instead of having interviews with the whole board have you me and staff interview at least you know the initial interview and then then maybe a followup with the whole board for the for the planning board. Yeah. Yeah. Yeah. Yeah. I think I personally didn't and I like the process that I had to go through. I thought that was kind of appropriate. Um, and the idea that what suddenly people appear, no offense, you know, is is less desirable in as a general rule. I've been around for over 40 years, so that's that's that was the exclusion there. I mean, I think and we still took it. My preference would be to have it be as clean as possible and let's finish up the planner

position first round interviews at the very least which can certainly accommodate that schedule. Um maybe there could be some email correspondence with Britney and you John to let you know how that's proceeding. So then you could start your interview process shortly thereafter. So maybe you could start your process before the next meeting if that would work. Rather not say that this one applicant is going to have a first interview or as I would not feel comfortable saying that um right now. No, I understand that. Yeah. Okay. So, what when do you think that would be determined as to who you give first interviews to? I think it will be determined by the end of this week. Our top candidates. Okay. Yeah. We'll we'll So I think that could give us a little bit of guide to I mean if that person is not in it then we could set our interviews up the weekend. If it if he is being interviewed then we could interview the other two and wait. Sure. So um hopefully like I said it's it's a lot of extra work the 50 applicant review for staff. So hopefully we'll have something done by Friday and Britney can reach out to you and let you know how you should proceed. Okay. Based on our top candidates. Sounds good. I'm taking them home for homework tonight. So I've got about a third of them done. A third of the 50. Yeah. I would just like to say for the record that I finish mine first. Only extra points for you. Thank you. Thank you. Yeah. They they had Britney and I locked out of the square room so we couldn't input. She she had an unfair advantage. Yeah, that was my that was my approach to it to lock you guys out. Anything else for me? Uh nope. Okay.

Anything else, Britney? Nothing that comes to mind. Um, we do have a date for the date this the May first week of May and I can't remember now that I've said it for yes for the for the for the rec I didn't want to say joint session but yeah I think we should have that was pretty clever pretty good so there is a date it's the first week of May but I can't remember the date off the top of my head I think did I miss Yeah, it was decided. Uh Ebony told me at the all staff meeting, but I can't remember what that but it's the first week of May. I think it's May 1. Is that May? May 1st is the Thursday. That would be the first week of May. Okay. So that's the council and the board. Will there be public input? I believe so. Okay. The public act. Okay. But there's no there are no decisions at that meeting. That's just information exchange and whatnot. Yes. So May 1st, you say? I believe that's the date. All right. Because Sarah says we're going with We'll confirm and I'll send out that mass email to everyone. I just want to be able to write down special weed meeting in my book. Joint session. Joint session. Right. Right. Do we happen to know what happened with the ordinance in um Suri regarding retail? Do we have any idea? I I don't think it went well. Well, here's the thing. The reason I asked the question, I went into the Suriri market the other day for a sandwich and all on the front counter by the register was marijuana. Oh, maybe when Oh, I'm thinking the short-term rental didn't go well. Oh, yeah. The short-term rentals didn't go well, but I thought Siri was pushing the marijuana

out to the outskirts of town and here we are in the heart of town and the owners are selling marijuana right on their front counter. That can't be medical. I can't imagine. I don't know. You'd have to have a path um card to get medical marijuana, right? And there's you can't get into the store if you don't have buy cigarettes or marijuana. It was the most outstanding. I I was like flabbergasted. Why not both? No, no, no. In all seriousness though, uh uh staff is working on a a map to show the a buffer for where they can and can't go. Yes. Uh based on the state rules, uh they can't be within 300 ft of schools, schools, churches, churches. We're going to do public parks and daycarees and that sort of thing as well. um to show where it realistically they can go. Um I don't want to tip my hand too much yet, but to say that it's probably going to be mostly in the development district. Yes. By the time we we end up finding the appropriate spots for at least the first round of stores will be in most of the development district, I'm guessing. Yeah, that's what that meeting's for to kind of flush all that out. That's just a sneak preview, I guess. And the staff been gathering other ordinances from other towns. Sure. Kind of give us a leg up. We'll have it all ready for you. One short month and it's going to be a short month. It's April. So, is that uh and the city will have to extend the moratorum? Then they vote in a six-month moratorium. I I think so. Yes. I don't But I don't. Yeah. They'll have to extend the

mortorium. Yeah. Yes. Which would be soon. Yes. So, we might want to do that because I think they did that at a special meeting, I believe, right after the election. I'd have to I'll have to review the tape. Anything else? Motion for adjournment. So moved. Second