Village Board of Trustees - Regular Meeting

I mean, it's our Madam Secretary, we please have a roll call.

Here, here, Scott Rasmussen here, Joe Megan here, Mike Johnson here.

Next is a pledge of allegiance. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. I'll make the motion to approve the agenda. Second. We'll take a vote on favor. Aye. Motion carries. Any corrections on the August 12, 2026 Billings Board meeting minutes?

None. So I make a motion to accept the minutes. Second.

We have a motion. We have a second. We'll take the vote. All in favor? Aye. Motion carries. Next is open session. Anything from any of the trustees?

Observation and maybe for consideration next year. I live at the Hill of Ames Farms on that ridge area. So we're kind of western mode in the community. We're looking at cherry orchards. And we have the benefit of being able to hear concerts without going to the concerts when they're at big even. And have noticed this past summer that the volume of the Rhythm and Roots concerts is significantly higher than the Sunday evening concerts. And we found it a little bit distracting. And I'm just wondering if And so just wondering if that could maybe be modulated in future summers. Okay.

It is earlier. Yeah.

Five to seven. Yeah. It's not like it's disturbing bedtime. Bedtime though, right?

Yes. Did you think the Sunday concerts were quieter than normal?

No.

Okay. Because I heard that from a couple of people.

I actually, Karen, I think that was their sound system, the band.

So we can tell our own sound when needed? Yes.

We have Mark Beebe who does the sound unless the artist specifically requests to do their own. So I think the majority of them are done in-house.

Yeah, by far the majority. I measured it last year and it was well within our

For Rhythm and Roots today, do those bands go through our, they use our sound system?

No, I think they all use their independent system. So that could be something that they inquire about, you know, hiring a sound consultant to kind of monitor it. But I can bring that back to the HBA for sure.

Okay. Okay. Anything else? All right. Anyone in attendance?

Hi, I'm Kathy McElligott. Could you stand up and talk? Sure. So that all can hear you and we can take proper minutes. This thing. I'm not used to doing this. Thank you. If you just state who you are. You're talking to this.

Sorry. Hi, I'm Kathy McElligott. I live in Apple Ridge. And I am here to discuss the pickleball courts. First of all, I want to say that I've heard a lot of rumors about it. Where is it really going to be? I've heard it's going to be at the dog park. I heard it's going to be behind baseball diamond. I heard it's going to be just on the other back of the fired house. So my neighbors and I would like to know really where this is going to be.

Can anybody tell me that right now? I mentioned when we spoke on the phone that it's adjacent to the dog park parking lot. So it is near the dog park. Correct. Down. Correct. Well, it's at the backside of the parking lot. Is it?

The parking lot on Church Street.

But that's not just the dog park. That's for boats and a whole bunch of stuff, right? So adjacent to that, but down. Well, just right next to it. Right next to it. Okay, well, that clarifies something. The only other thing that I would say is that there's a lot of concern about noise up even where I am because I can hear one barrel's music and I'm way up high. So I'm thinking I can hear the pickleball from way up high. And I know you've done, somebody said that you did some studies on the sound. And I'm wondering if I could get that study. We didn't do any studies. We just referenced studies. We just referenced. Okay. Yeah. Well, I know that there's an ordinance for sound hearing in big Harbor and I believe has to be like 90 decibel decibels. It can't be over that the line of your property. So I don't know how that's been figured out or who figures that out. But I think there's a concern, not just with the people at Apple Ridge, the people on the hill, the people at Harbor Vista, and then this other, I don't really know the name of the other condo association. No, Ridgewood. Ridgewood. So, I mean, we're all kind of concerned. And it seems like, like I said, there's a lot of rumors. We never were really, maybe our HOAs aren't on top of this because we really haven't heard a lot. And summer is a busy time. We're all scattered about. So my only thing would be that we're all concerned about the sound. And I'd like, when is this going to be voted up?

Today?

It already has been.

Well, we're talking about it today, but yeah. It has been voted up. Yep. Like I mentioned, when we spoke on the phone, they approved the use of that property for the pickleball courts.

Okay. So then it's just, we, I guess we already have. a little bit late on this.

Yeah, the other thing was, you know, the actual design of the pickleball court is yet to be determined. That was my other question. That was, you know, if they're screening, if they're firm, or that type of thing is yet to be, but the use has been approved. But not the actual implementation design.

Right, as I mentioned, the Pickleball Club is... going through their capital campaign to raise the funds. And, you know, the design work was part of that in terms of the final construction package. So natural construction hasn't been approved yet, but the use of the property has been.

And then who monitors the summit? I mean, I heard this might be wrong too. I heard six courts. Maybe that's just rumor too. Six courts is correct. So six courts is a lot of courts and a lot of noise. Who monitors? Who monitors that? Is there someone in the city that says, oh, you're over the decibels? I mean, I don't know how that works. Anybody?

Well, do we even know if there's a cumulative effect by having six parts? I mean, you'd have to have two people or a number of people hitting the ball at the same time to have, I would think, an amplified. And we don't even know if it would be amplified.

So that's what I'm here for.

I don't know.

It could be percussive hits and or at a certain frequency and decibel level to actually impact your hearing. And in my opinion, you wouldn't get that from pickleball, but you will hear it.

Well, I'm not really saying that we're going to go deaf from this.

No, we don't know. We don't, correct. And that's why there's going to be discussion about the design of sound deadening and so forth and where that will play out and how that works with the funding being asked for right now from pickleball players.

And that discussion will happen under agenda item 3D today.

Okay. Well, you know, I guess it's like I say, we're all too late, but the consensus is not general that this is a good idea. I know some people feel that way. They might not be living above it. I have nothing against pickleball. It's fun. It's great to be outside, but it's just that this is an, these are basically a neighborhood that you're putting this in our quality of life. This is why we bought up here. Quiet, peaceful. We're not in sister Bay. That's why we're in egg Harbor. And I think that's going to pierce that a little bit. I really do. So that's just my 10 cents. I hope someone is monitoring. Once they put this in, the sound votes. That's all I'm asking. Thank you.

Thank you. Thank you. Anyone else? Is there anyone online?

Okay.

So we're going to close open session and move on to the administrator. And first item is a certified survey map approval.

Yes. So today we're talking about a certified survey map submitted for the reconfiguration of tax parcel one one eight zero one two five three zero two six three two C one. That certified survey map that was submitted was attached in your packet on page 11. The lot is being reconfigured and reduced so that the existing cart path is all in the Alpine Golf Course parcel. The lot was originally created via CSM that was reviewed and approved by the Planning Commission and Bill of Board back in 2023. The original lot line that was approved via that CSM back in 2023 is highlighted in red. The new lot lines are folded. The lot is zoned R1 residential. and the proposed lot reconfiguration is in alignment with all the zoning requirements for the district. Planning Commission reviewed and recommended approval at their meeting on the 25th of August. Any questions? Surveyor is here for this audience. If you have any questions.

Can you just ground me in this a little bit in terms of sharing where this is as the hillside trail?

Page 13 is the overview map from the county GIS site.

Okay.

That going better perspective.

This is that golf hole that tees off from the block, Joe. Okay. Right next to that. The golf hole is right here.

If you kept going, you'd run into the amber. Okay. And this is the landmark. Do you look on page 14?

Yep.

So that's the curve right before you go into the parking lot of the landmark restaurant in the landmark. I know when you look at the all by itself.

I think you can kind of see where the trail did run right through that lot.

It's the last lot that's for sale. Does that make sense?

That makes sense. So what was once a bigger parcel is now being subdivided?

It should be bigger to be made smaller.

Gotcha. Okay. And it's still an acre and a half.

So do you just need a motion to approve this? Yes, please. Okay. I make a motion to approve one. Go back to whatever it was. If you look at, yeah, go ahead. Certified surveying that reconfiguration of tax parcel number 1180125302632C1. I'll second that.

We have a motion and we have a second. We'll take a vote. All in favor? Aye. Motion carries.

All right, thank you. Thank you very much, everybody. I had intended to bring the map up, but as of this morning, I don't know if the lender has to sign off on the CSR or not. So as soon as I find that out, I'll bring it up for your signature.

Awesome. Thanks so much. Have a good day. Thank you. Pickleball court location and correspondence.

I don't think anybody cares about this.

I'm sorry.

Yes, I'll ask him a question over there.

So last meeting, there were some concerns raised by members of the public during open session regarding the pitfall courts. At that time, we did not have the item appropriately agenda. So we discussed putting it on this agenda, which is what brought us here today. Some correspondence that was received in advance of last meeting and after last meeting was attached in the packet.

So I have a comment slash suggestion. So I think there's been a lot of fears, as expressed by Katten, that could be put to rest just based on what Bob says in his letter in our packet on page 16. I'll just read it. Many communities are now locating new courts 500 to 800 plus feet from homes whenever possible. And then parenthetically, studies continue to show that distance HAB-Jacques Juilland, Is the more effective is more effective than in almost any barrier. HAB-Jacques Juilland, So wondering if a do we know the distance between the proposed site, we could set as close to the parking lot right now that we were there. HAB-Jacques Juilland, And the edge of these communities, the Western most entities communities, and if we don't. Can we walk that off or measure that with Kathy walking alongside or Bob Bottle, whoever wants to participate in that to get a comfort level of the actual distance between the proposed court site and these communities? Because I think that could, maybe I'm thinking overly optimistically here, but maybe that sets aside some of the concerns.

HAB-Masyn Moyer- yeah so the personal works committee did visit the site, we had it staked off the dimensions, so they visited that doing an aerial analysis of measuring the distance of the ports to the closest residential home, which is the furthest. HAB-Masyn Moyer- South would be West. HAB-Masyn Moyer- yeah yeah. of the Ridgewood Bluff condominium, that was just under 500 square feet. So it was 470 or 480 square feet away.

So Kathy's would be even further. Yes, the measurement on that was about well over 800, 1,000 feet.

It was over 1,000 feet, yeah.

Over 1,000.

Yep.

And it's 500 to 800 is the range here.

It was further also. Harbor-Griston was further than 500, yes. So they're on Church Street. It was just up the road, was over 500. The home on the corner of Carver School and Church Street was just over 500 feet away.

And this is as the full-fledged measurements?

Right, right, right.

Yeah, okay.

Aerial measurement from the GIS site.

Okay.

And I don't remember, Karin, if you can remember, but I don't know if you could visually see that condominium building. You cannot, so you cannot see Ridgewood condominiums at all from the site.

You can't even see them. They're very, it's very wooded up to them. You can see Harbor Vista. There's an orchard in the way. And then Harbor Vista is up on the hill and it is, I thought that was like 700 square, 700. It's very far away. Yeah. So we are, we are there. And then where you live, Kathy, is even further away too. And you're like, you've got lots of barriers in between where you are and where those courts will be.

So just to reiterate the statement here, and I don't know if anybody has any information on the contrary, studies continue to show that distance is more effective than almost any barrier.

So Joe, in conversation with Megan, I suggested you're a pickleball player. Yes. Scattered. Well, you can know how to hold a panel.

I don't know how to hold a tennis, but that's fine.

you, two of you, stand down where the pickleball courts are going to be. I will go up to the various spots that are in discussion here. You hit the ball, and I'll see if I can hear it. So I think that's a...

Okay.

One way of testing?

Yeah.

I mean, you know, we're talking about, you know, 500 feet, 700 feet, 800 feet, I think, and distance being, so let's put it to the test.

Okay. Okay, we want to make some residents aware of the timing of this so they can stand on their porches.

You know, I think the other thing that our committee has talked about a lot is just that this is a public piece of land. And it has been a public piece of land for a very, very long time. And there are any number of things that could be on that property that would be far more onerous potentially than a pickleball court. And I think the pickleball just has a reputation. And so is therefore getting all this.

Well, there will be a playground.

Publicity. There's going to be a playground there. Right. And the pickleball club has been very, very proactive talking to people and they have courts in this whole County. And a lot of them are in. the middle of villages or the middle of residential. This one is very far apart from any residential. So I think they're kind of surprised, honestly.

But I think- But at the same time, they and we want to be good neighbors. Right.

They also need it to be realistic because these are public courts. This does not belong to the pickleball. So a lot of the things people are asking for very unrealistic because it's not private. They're not private courts. You know, no one is really monitoring. There won't be lights, which is a big deal not to have lights. But.

Well, I think if we conduct this experiment and I can barely hear it or can't hear it, I think that kind of shoots down the noise issue.

And what if we can't hear it? And what if we can't hear it?

Well, then we talk about other strategies. I mean, it's not like there's no time here to do it. It's three cents. You get acoustic panels. You get these, the mallets or the paddles that are low impact, a little noise.

Is that real, John? Paddles?

I'm not familiar with them, but I don't think we can expect everybody that wants to come and play there from wherever they're coming from. Because there are going to be a lot of visitors using this to walk in. So the estimated cost is up to $500,000, hopefully less than that. But I think that's kind of the aspirational fundraising goal. So I think we have to be a little mindful of How much of that can be spent on putting in a huge burn? So I think we want to understand what's needed as a first step based upon a simple noise test. I like that idea.

When's that? 10.

Well, if we need to agenda it or something, if we have three of you, then we're going to have to agenda it.

Well, why don't you and somebody who's not a different ball player? I just, it just needs three people to, to hit the ball back and forth.

We could get Susie Cummings who was there. Susie was there. Yeah. Susie was at our meeting. She knows exactly where it is. She was there. She was part of the meeting. Yeah. On site. So Susie knows exactly.

So Kathy, you're in Apple Ridge.

I am.

That's behind us. Right, John? Further away than us. Yeah.

Yeah.

Yeah. So I know Susie. I know Susie. Yeah. I can reach out to her. Keep her out of the kitchen. Oh, okay. Excellent. Excellent.

Possibly tomorrow morning, Joe. Tomorrow, Friday, or even next week. It's not that great.

Well, I got a meeting at 10.

I got a meeting at 10.

A budget development meeting.

So whenever. Whatever. Works for you. Maybe 930? Yeah, there you go.

OK. Good luck.

OK. I have to say, it's a very innovative way of trying to figure this out.

Yeah.

I appreciate that.

You get some comfort from that?

I do. Good. Thank you. Appreciate that.

OK.

I'm sure.

And I get back home knows about all these concerns and everything else that he's taking. Oh, yeah. Letters addressed. Yep.

Yep. Yeah.

And then, of course, we talked about it at the parking lot, which is sensitive to these issues, regardless of where the courts are located. Yeah, good guy.

Right. And he knows about them all over the country.

Yes. Yeah.

I think he's president of the pickleball.

Well, let me reiterate, I am not against pickleball. I think it's a wonderful thing for people to be out and about. It's just that, I mean, yes, we have selfish reasons for being a poster.

I think if I miss a shot, and what I might say afterwards is maybe the greater concern.

Well, I understand. Being a home brush, I get that. All right, so then you'll contact Susie Brown?

Yeah, I'll be in touch with her.

Otherwise, I'm next door to her, and I can be around her at night.

Yeah, and if you want to provide me your contact information, Kathy, I'll just send out a note to both of you.

Okay, I signed in.

I got it in there.

Okay, very good. Thank you. Thank you very, very much. You're welcome. You're welcome.

Thank you. We aim to please. Okay. Next is Door County Trails strategic plan following. All right.

Is it possible for me to hook my computer up?

Otherwise, we can just, are you just going to the presentation you sent me? We are, but I have two other pages that I want to show.

Okay.

But I can also just speak to them. They're in your packet. Yeah.

I did print out a big copy of the maps in case you want to post it somewhere.

That's a, I think that's a great idea in terms of giving supporters rather than specifics. So I think I like, Oh yeah. We're going to talk about all that. Yeah.

Yeah. Nice way to show it. Yeah.

Okay.

So you want to hear the owl? Yes. Yes. Thank you. Perfect.

Hi everyone, I'm Sophie Parr and I was here many months ago presenting and we said that we were going to be back in March and things took a lot longer than we anticipated but we are now back to present with an update to the Door County Strategic Trails Plan that is being organized and funded by the Door County Trails Group, which I know you guys are very familiar with. Obviously, it's been spearheaded out of Ann Arbor. So I'm going to let you also introduce yourself because you're going to be a very familiar face.

Yeah, I'm Natalie Dorler-Hyde with Stantec Consulting based out of Suriname Bay. I work mostly from home in Fish Creek, so I'm right down the road. And I've met a few of you over the past couple of years. I think it was almost exactly three years ago, we were all at the Crest Center talking about this trail when it was still like Harper Trails and hadn't grown yet to Door County Trails. So good to see you.

So I presented last time on what we were trying to accomplish with this plan. Essentially, we are a group that's been, and Natalie and I are both consultants on the project, but we've been assisting Door County Trails with developing a county-wide strategic trails plan, a very high level plan. that identifies different areas and corridors that people want to be able to utilize to get to different places. So the things that we did were we launched a survey, we got over 1200 responses, and I'm actually gonna go, I think, yeah, let's just kind of jump to that.

So, I think go ahead and move forward two slides. Yeah, you can go.

is giving you a page. Here's a page.

We'll go to the strategic planning process page. Page 31. So this plan is really meant to highlight things that are already going on in the county. Planning initiatives that have been completed, planning initiatives that are sort of in the process, and then any future ideas for connectivity using trails. The purpose of Dewar County Trails is to build a pedestrian and bicycle network. So that is the focus of this system. It's not necessarily expanded towards other uses, but it doesn't mean that the organization... Are they all multi-use trails in that regard? So I'm going to kind of get into a little bit of that. Yeah. So Dork Honey Trails is an advocate for the pedestrian and bike system. That does not necessarily mean that the organization doesn't support the idea of multi-use for like horse and obviously different winter uses. That's kind of a different element. However, this plan is really meant, and we kind of get into this at the end, is really meant to be a tool to help municipalities do what they need to do and work within their communities to build a trail system that works for their community. We did launch a countywide survey. We got over 1200 responses. And if you want to go down to like the survey page, I think it's two more. Yeah. And so these are the overarching themes that we pulled from the survey. So there is overwhelming support for a connected system. There is a strong behavior change potential. So we asked the question of like, would you drive less if there are more trails? Would you walk or bike more? And there is definitely an opportunity to change behavior. People did say if there were trails, I would drive less. If there were trails, I might walk and bike more. Trails are seen as a community investment and not a niche amenity. And connectivity is kind of the dominant priority. So people want to be able to get to the places that they want to spend time, whether that's to schools, whether that's to parks, the water, or whether it's between communities, people want to be able to get where they want to go. Safety is a concern. We did ask, and I'm gonna get into this with your specific survey results. We did ask about funding and whether people would support tax dollars going towards trail. So we have that specific question. We were able to pull out for just the Village by Harbor, which we thought was helpful information in future decision-making. And then lastly, trails are viewed as supporting local economies. So in Ag Harbor, we received 186 responses. from people that, whether they were seasonal or full-time, at least they represent Village of Egg Harbor. The top places, and this is where, like, I would show you, but... Yeah, this is an appendix A of the plan. It's page 44 of the plan, but I don't know what page it is. It's 34.

This one?

No. No.

They have a response.

Oh, yeah. Like the full plan. So the top places that people... Sorry. Yeah.

Yes, it is.

I noticed that. That's my reading. A lot of it is the appendix. The appendix is like almost out of it. So the top places that people from the village of the harbor noted that they want to be able to get to, City of Surgeon Bay, Village of Ephraim, Village of Sister Bay, and Town of Gibraltar.

And I think in our I'm like an 83 83 83. Oh, yeah. Yeah. 83 of the packet. Yeah. And then

So 59% stated that they would support tax dollars going to trail development. 30% said tax dollars going to trail development depending on what the project is, so kind of having that information. And then 11% said no. So that's just good information that we felt could help communities kind of figure out priorities funding as you guys are pursuing projects in the future.

Can I ask a question? Yes. Which type of tax will you foresee?

We did not ask specifically. We wanted to just get an understanding of the support. So I kind of, at this point, I will kind of maybe talk a little bit about the purpose of this plan. So this is really meant to be a tool to help you guys get money for future trail planning. The planning is actually done at your level. So you are already pursuing a lot of trail development here. You have been pursuing a lot of trail development here. This is really meant to be a tool for you when you're going after grants. Your funding mechanisms that you're using, in addition to grants, completely up to you. This plan is not a mandate. It's not a prescriptive plan for you. It's really a strategy. The ultimate goal is to get, and we'll come to this at the end, is to get resolutions of support for the plan from all 19 municipalities, which will help everyone as they're going after grant money, to know that it's a very supported project and these corridors are supported by all the municipalities in the county. So that's our ultimate goal with this. So this is a very, very high level plan. It's not going to dive into the specific funding mechanisms. It's not going to dive into the specific parcels that should be used for trail development. That all happens at the municipal level. It also is not going to be specific to what the uses are. The plan supports pedestrian and bike, but if you have an opportunity to go after a grant that's going to allow pedestrian and bike, but maybe there's a horse element and you want to develop part of it as a horse trail because you'll get more money, this would still support that. But that's a decision that gets made at the municipal level, not at this plan level. So I hope that helps with some clarification. And then some of the open-ended responses that we got from the Egg Harbor survey, Um, just like safety, making sure that the trails as much as possible are separated from streets. I know church has the nice bike bike paths, which is also a great addition. Um, but I think people want to see that separated trail as well. Um, you guys are obviously kind of moving forward with a lot. So this is, this might be just kind of redundant information, but it's all good information. And then in the plan, we have our goals and objectives. So we've developed these corridors. So all of the highlighted areas are connections based on what we heard in the survey of where people within the communities want to be able to go. And for the most part, they make sense. It's not, the county's not like rocket science. It is pretty straightforward where people want to go. They want to be able to get to the different communities. They want to be able to get to the water. They want to be able to get sort of in the middle of the peninsula as well. So we developed these areas as more of a strategic direction, as opposed to this is where a specific trail has to go, because a lot of that's going to come down to land use, land ownership. That's not at this planned level. So part of the plan was to develop goals and objectives. We have some very high level goals, things like strengthen the local economy as a goal, support health, well-being, and quality of life, improve safety and accessibility. We also have specific goals for each community. And that's where today we want to make sure that you are aligned with what we have in this plan. Because each community, all 19, have their own specific goal. So we would love for you, I'm going to read out the goal, and we'd love for you to, today, if you want to approve a resolution of support for it, if you want to take a month to review it, give us any feedback, we can still make changes. So this meeting is really that opportunity to ask us questions and make sure that your goals as a village are aligned with what we have written in here. So the goal for, and this is on page, this is on page 21 of the plan. I don't know what page of your packet, go ahead.

It's on... 60.

Perfect. So I'll let you flip, but I'll read it. So the goal that we have set for the village of egg Harbor is enhanced trail connections between downtown egg Harbor, the waterfront and surrounding local and County parks, as well as pursue development of a trail that connects into the town of egg Harbor town of Gibraltar and the town of Bailey's Harbor with access to local destination destinations and residential areas. Again, it's a very high level. But we welcome any feedback. We welcome wordsmithing. We welcome changes. We want to make sure that what we have written aligns with the vision that you as a community have.

Can I just ask a question here, Sophie? So town of Gibraltar, I read is Fish Creek.

Yeah.

Is that fair? Okay. Town of Egg Harbor. I don't know where I'm going. Where would I be going from the village? Because the town's kind of a amorphous place.

Yes, so the what is it out on our bridge the heritage lakes that's a big community that wants access in. So that's in the town, so it doesn't really need to specify where it's going it's more like go into the town and then, if a harbor. Is that what it's called, Heritage Lakes? If Heritage Lakes wants to pursue trail development, this is actually a tool that they could use because that's identified. And then the town of Egg Harbor has a goal of pursue opportunities to connect into the village of Egg Harbor, Sevastopol, and Bailey's Harbor. So it's really just meant to help you get money.

Yeah. We've been talking forever, Joe, about Dr. Murphy Park. Yes. That's why we added that first sentence. That's kind of like a logical avenue.

yeah yeah it is kind of interesting that i look at all the responses from the various towns and they all want to seem to come to a harvard the building well you can see i mean it's crazy like you can see the progress that you have made like on here because we have all this is all potential trail you guys have so much potential trail that you have already started planning for whether it's built as one thing but You know, there's not there's some blue and Bailey's there's a potential trail extending the anarchy. But really, like you guys are a hub, for sure. So a lot of a lot of this has come out of what you have done here, which is great.

Wait for the pickleball course.

And then yeah, you're gonna have to have a trail directly to the pickleball cards.

Well, just wanted to comment with respect to the covers village statements here. and town of Bailey's Harbor. So that's just cutting across the peninsula. That'd be awesome. I mean, my wife and I get on our bikes and we come out onto E and go east. And we typically go over then on Heritage Lakes and into their little community there. It's kind of fun to ride around the little homes that are back in there. But there's traffic down all the time. And you're going over this hill and you don't know cars that are kind of coming up. So if you're going east, you're going up the hill on E, and there's a car that's kind of coming up alongside you, they don't know if there's somebody coming across. They've got to, you know, really tamp the brakes, wait to see. It's just, I mean, the comments that you captured and mentioned about the trip, the people's feedback on the concept of trails in general kind of sums it up in terms of It's a safety issue and it's a quality of life issue. I think everyone would be much more relaxed, happy to, if they're biking, to be on a bike-specific trail and not worry about who's coming up alongside you. You know, you're coming over blind areas and it's just, there's traffic on these county roads and there's little shoulder, if any. So it's just, it's awesome. You've got to go for it.

Um, and I do want to kind of note like the multi-use right to how this plan helps. So, um, if you from the constructed that new pedestrian pedestrian only trail, we probably know bikes will go on it, but it's technically a pedestrian only trail just north of downtown. This plan would still support that because it supports pedestrian access. Sometimes there are limitations they couldn't, they could not build. They didn't have the room to be able to build the 10 foot a width that they needed for bikes. this plan will still support as long as it's a pedestrian or bike trail. And, you know, there's going to be limitations on where it can go based on land ownership and, you know, who supports it and all of that. So this plan was really meant to act as a tool for you as you continue to do your own municipal planning within your community.

So I gather, Gina, the two individuals from each town, village, then you...

Yeah. Do you want to jump on that? We'll talk about the kind of what the next steps are.

And then you've got, then you've got support enough for grants.

Right.

Is that kind of where this whole thing is at? Yeah.

Now that the planning portion is coming to a conclusion, we'll be then able to work kind of across the county. The goal is to have this working group of all municipalities having two liaisons be assigned to that working group, as well as potentially other land holding entities, like public land holding entities, the county, the state, maybe land trust, agency, things like that. And then just get all the people together quarterly. The idea is that kind of within each region do quarterly, and then once a year get together across the whole county to just share where progress has been made, where lessons have been learned, planning that is occurring, capital projects coming up that might be able to be leveraged for planning and design. So that's where I'll come in as the community liaison moving forward and help facilitate those quarterly conversations with each of the municipalities across the county. What do you think about that?

Oh, it's fantastic. I think you need a cohesive everybody on board. These people are signed up representing their communities and to write a brand, then you've got scale of commitment.

Yes.

And then, you know, then see what comes back.

And we're really hoping that for the Dork Night Trail group, you know, can provide this support to everybody.

Because I'm like, you need a big room.

That's a good point.

Everybody needs to Yeah. Being good grants, I heard an announcement that there was a million dollar or maybe multi-million dollar grant that was just a change. Can you tell us a little bit more about that?

Yeah, the town of Gibraltar was just awarded multi-million, almost five million from a conduction mitigation air quality grant program. That's through the Wisconsin Department of Transportation. And that will complete basically four and a half miles of trails through Peninsula State Park. to connect the existing kind of Fish Creek Park Trail into EFRO.

Awesome.

Over the next four to five years.

Are you in communications with all of the municipalities on this list?

Yeah, yeah. So I was back, I was here, what, in like April, I think I came, to kind of give an overview of what we were doing. So at that time, we met with all 19 at that same time. So we went to every meeting. We said we were coming back in March, but obviously things got pushed. So you're actually our first meeting. We're going to Gardner and Union tonight. We're sort of starting our follow-up to present this information, present the goal that is associated with each municipality, get their feedback. We anticipate some people might say we can adopt the resolution today, and we anticipate some people might say we need a month, we need a little bit. So we're expecting this whole process of getting the resolution support to take about two months, from like honestly today is our first day.

It's kind of fitting that we're starting with the village of Egg Harbor. Yes.

Which is kind of the case, the one, the county of Door is, I don't see them on, you know, on here, and that really kind of irritates me.

They are... Well, so we are, we will be meeting with them once we meet. Okay.

And they'll be involved.

They had a bit of a turnover in staff there, which left us a little disconnected from them. But yes, we anticipate meeting with them once we've connected with all the communities.

Okay.

Yeah.

Good. Yeah. They should be.

Yes. Yep.

Integral part of this.

So that resolution, is that somewhere? Yeah. Page 38.

Do you help and or write grants for communities?

Yes, that's one of the services.

So if we reached out, we would, okay.

So Natalie is actually the grant that we approved for Hillside Trail. She's the point person on that. Yeah, closing the loop on that.

I just wanted to put two and two. Since you brought that up, what's the status of that? Where are we at in the cycle?

We're waiting on Friday. Hanging off on Friday, yep.

To do what?

The grant was announced and just started talking about the requirements and getting the documents. I see. Yeah. Could we get the grants due November 1st? We haven't applied yet. Just to kick off to get the application started. Yeah.

So the grant that the Fish Creek group, $5 million, is that something that we could do? Do you see that being applicable to our village?

Yeah. So that funding source is specific to coastal counties in Wisconsin. So with the idea being that, I mean, it's not just the idea, the fact that As coastal counties, we have the lowest air quality because we get Chicago and Gary, Indiana smog coming off the lake. So it's actually a really great opportunity because it's a limited few places that are eligible for those funds. It's a good pot of money.

Yeah. Congestion mitigation and air quality funding for the Highway 42 project.

OK. Yeah. And Sister Bay received funding to buy a bus through it for their little trolley, their little bus route.

What stuff you could buy to would there be a companion grant under that program.

To serve as a match. Yeah, there's always a way.

That's what I do. And that's honestly why we wrote the plan, the way that we did so that there's a lot of flexibility for the different types of grants that you might go after.

Yeah, and like to your question about the specific locations within the town of Egg Harbor, you could follow specific locations if you want, or it can just be broad and then it's applicable to any opportunities that might arise.

As long as any trail works within these corridors, and these corridors are so vague that even if they weren't, it would be okay. As long as they align with what the goal is ultimately saying, which is connect us into this town, you really can do a lot. And I think this group is hoping to help HAB-Masyn Moyer- coordinate the different communities that are especially adjacent to each other, so that as you're building and as maybe Bailey's is building or. HAB-Masyn Moyer- Or the town of egg harbors building you connect so that this group is really meant to help you guys connect as you're building out.

HAB-Terry Palmos- And I think we can presume tourists will also take big advantage of the trail system.

HAB-Masyn Moyer- yeah I mean this, the trail system is going to definitely support the local economy and the local economy is a tourism economy. HAB-Masyn Moyer- So.

Have there been any examples of the tourism zone, the entity that makes grants based upon tourism taxes that are being collected to travel?

Destination Door County.

Have there been any examples of Destination Door County funding in these trail segments? Yes. Okay.

So today, Andy, I think you brought it. Yeah. HAB-Masyn Moyer- We're kind of community.

HAB-Masyn Moyer- Yes, good that's another. HAB-Masyn Moyer- big Harvard be the first one.

HAB-Masyn Moyer- Oh, no.

HAB-Masyn Moyer- We want them to have a good successful. HAB-Masyn Moyer- Further just yeah just just one kind of yeah.

HAB-Masyn Moyer- Joe maybe stumbling block question here so i'm looking at a map and it's got. HAB-Masyn Moyer- For the trustees page. HAB-Masyn Moyer- And there's a tannish man and white sort of alternating segment. HAB-Masyn Moyer- And i'm not seeing. HAB-Masyn Moyer- i'm not seeing that. HAB-Masyn Moyer- In the index.

HAB-Masyn Moyer- highway quarter oh that's funny that is actually just a Center line of the highway that little yellow line. HAB-Masyn Moyer- Okay, that looks like it's connecting to green to blue lines it's just the underlying road layer so yeah.

HAB-Masyn Moyer- you're doing a great job burning cats.

HAB-Masyn Moyer- she's good at. HAB-Masyn Moyer- This.

HAB-Masyn Moyer- motion.

HAB-Masyn Moyer- uh.

We approve resolution number 2026-12 in support of the Door County Trails Strategic Trails Plan.

Second. We have a motion. We have a second. We'll take the vote. All in favor? Aye. Motion carries. Thank you very much. Congratulations.

Thank you. Good work.

Thank you. I thought it was how many people mentioned horses?

The horse came out loud. Yeah. Yep. They are. They are very organized. Yeah. Up in like Allison Bay area. Right.

By the Allison Bay Park.

Yeah. But I'm sure there's very specific grants for most. So just before we move on, we do have to then determine who our two representatives are.

Do we have to do that now?

No, no, we can do that at a future meeting, but I just.

Unless we have volunteers ready to step forward at this time.

It can't be, can it be two of us from here? Yeah.

Yeah, as long as we have numbers. We're hoping that half of you two are going to do that. Representative, don't read all the quorum. Yeah, right. Let's think about that.

And I also thought maybe it'd be a good idea to open it up to some other, you know, outdoor enthusiasts within the village. So I think maybe...

A trustee. Yeah.

Do we do that? I mean, we're all kind of busy.

Yeah, I just wanted to put that feeler out there.

Yeah, we're anticipating this resolution process to take two months. So you don't need to do anything.

Except sign it. Yes.

To be determined. Hopefully by the end of the calendar year, but I know we're getting into the holidays, so that seems unlikely. Yeah.

All right. Thank you.

Thank you.

I can't think of... Actually, I do need... I'll ask... I have a couple of friends in the orchards. Biker friends? Biker friends, yeah. Pardon me. I hardly know. Yeah, okay, I'll ask you one of those. Okay next is.

Tourism zone.

Yes, I am a consideration and press election request for approval of the dark any tourism don't mention violence amendment. I actually the correspondence that we received from the door pictures and don't get the record Julia Juliana Holly and They are, if you took a look at that correspondence, there are two amendments that have been proposed and recommended for approval by the Fullville County Tourism Zone Commission. They're related to term limits for the executive committee member positions and actions to be taken in regards to attendance. Those changes were included in red, the first on page 94 of your packet and the second on page 95 and 96 of your packet. So as a member of the tourism zone commission and executive committee, you know, I have no issue with the proposed amendments as proposed. That was an interesting sentence. Anyway, meeting attendance, basically, Ultimately, we have bodies that are approving our commission members. I'm one and Mary Zeller is our other commission member. I think either one of us is in attendance. We try to communicate if one or the other can't be there. So we have representation. It's not the case in every municipality. So they just kind of want to have some teeth to if there's lack of attendance to go to those boards and be able to point to something within the bylaws in terms of making a change. And in terms of office, I think with the tourism zone, what they have seen occur is that they end up seeing the same representatives in the executive committee position, and they just like to have that turnover to get some new ideas more frequently. So it's a two-year term limit. That doesn't mean you can't ever rejoin, but you're on for two years and then off, and then you could potentially be reappointed to the executive committee.

So, those are the changes. So, Megan, what's the breakdown of Southern, what, two representatives from every municipality?

I think it's dependent on your collections, but we have two. I think, like, City of Sturgeon Bay may have more than two. Okay. I'm sure that's in here somewhere.

And then how big is the executive committee?

I should know that answer too. It's less, it's maybe 10, 12 people.

Okay. And you're a member of that?

I am, yes.

Are you president?

No. Actually, I'm secretary of the tourism zone now. Thank you very much.

So you're just looking, so do we need to make a motion to approve? Yeah. Okay. So I make a motion to approve. HAB-Masyn Moyer- They're trying tourism zone Commission mission by loss either two commissions and word. HAB-Masyn Moyer- doesn't make sense. HAB-Masyn Moyer- We'll just go with the. HAB-Masyn Moyer- Door county tourism zone Commission Commission bibles.

HAB-Masyn Moyer- yeah.

HAB-Masyn Moyer- Anyway, I make a motion to approve.

HAB-Terry Palmos- Second, we have a motion, we have a second any other questions. Okay, hearing none, we'll take a vote. All in favor? Aye. Motion carries.

Megan, a question. You mentioned Mary Zeller?

Yes.

Is she related to Paul and Cedar? Is there some requirement that Zeller be on every committee? Yeah.

I don't think so.

I think it's just the three.

They're all spoken for. Yeah, I'm all for her. All right, next item is three either repair chief report for August and it's actually the new fire engine so justin is here, if you have any questions regarding his report is on page for one on four sorry and one on five and the new fire truck new fire engine is outside someone.

Pretty obvious.

I haven't been outside since 7.55 this morning. Just a reminder, Justin, how much did that cost? $1.2 million. Oh, wow. Thanks.

Well, any questions on the chief's report?

Nothing alarming? Well,

There's several there. We've been going to the landmark pretty good. Unfortunately, they did have a real fire watching late one night. I credit the guys to doing a great attack. I was late at the hospital that night. Unfortunately, we've been going there more and more. I don't want to go there because of the big loss of life, big dollar value there.

So there's nothing preventative.

No, unfortunately not. It's just stuff that we can't see. It's the age of the building is what it's coming down to. But as I did note on there, August was the busiest month we've ever had.

And I'm sure you're talking to Cambria and trying to figure all this out.

August was the busiest month we've ever had on record, ever. Every one of those calls went answered. There wasn't an unanswered call there, which shows the dedication of the personnel that we employed.

Justin, I've got a couple of questions. Nancy and I heard all kinds of silence about Two weeks ago, maybe three weeks ago, it would have been right in front of your house. Was this, and it was for an extended period, I want to say maybe a half hour, an hour. Was this going to the landmark for a fire call?

It very well could be.

There were just a lot of vehicles involved.

It very well could be, depending on what time of day it was.

Was it done by the marina?

We do send a truck to the marina right away to establish our water supply. Anytime we have a fire, one of our auto aid departments, we send a truck there to establish a water supply if we need it.

Okay. The other question is on page 104, the mutual aid calls. So there were, let's see, two, four, five of them. You recorded for August. And one, two, three, four were canceled.

Yep, that happens.

Is that the norm?

So the way it works is any time somebody calls in, whether there's smoke or fire in a building, we have an auto aid policy across the county. So it could be you see smoke in your building, and we're going to garner a response from another six departments. And this is how we work. So sometimes it could be as easily as, You know, one of the calls of the landmark was a burnt-out motor. It caused smoke in the building or flames. So we can call that off relatively fast. That's why some of them are canceled.

So do you try and do that before they're deployed?

Not always, because we want to make sure we know what it is before we call anybody off.

Three of those four had to do with missing people. Yep. So there was missing kayakers, paddleboarders, and then just missing people.

Yeah, so we've had, so again, we are the only department in the northern part of the county that carries a drone that is available 24-7. So some of those, like the missing paddle boarders, we were a dual response with an agency with a boat, so they want to get our drone up in the air and be able to find that. The same with the missing people at our sister base. We're readily available to respond with our drone, that's why. And it shows they're canceled because the Luckily, we can resolve some of those problems fairly quickly. But they want to get us on the road because, you know, the panel of orders was, it was 10 after 9 at night. And the missing people were getting to that point of it's the dusk hour. We want to try to get eyes on these people relatively fast. So we can go, hey, we know where you're at. We're coming to get you. Unfortunately, at night, our signatures also pick up gear. and every other living creature that's giving out heat in the earth. So sometimes we have to get fairly close and zoom in to make sure we're looking at what we're looking at.

Do you foresee other departments getting drones?

No, that's up to them. That was one of our fundraising goals that we wanted to do at one point, and that's what we undertook, is to become one of the operator of a drone team. I tell you what, it's great when we don't use it. I mean, you know, a lot of it goes back and forth to what every department has. So we don't own a boat. You know, so we kind of, you know, it's a lot of sharing resources back and forth.

Well, which is a good idea.

Yeah.

The drone alone that we own is $30,000. So.

Where is Three Springs?

It's a nature preserve.

Okay.

Any other questions? So should we go out and look at the truck?

Yeah.

Yeah. Let's see what our million dollars. Yep. One point we haven't got reset.

Did you sell one or is this four? Reconvene at 10 after? Is that enough time? Quarter after?

10 after.

10 after. That's fine.

Well, jumping right to the final open session.

Oh, no. Yeah. Run to the restroom? Yeah. OK.

Any other comments on that before we move on?

Oh, nice drawing. Good.

We'll have it here.

Okay, I guess we can move ahead, right? Yeah. Okay, the Hague River Business Association request.

Yes, so this is consideration of possible action on the EHB requested road closures for 2026. There are two One is the portion of County Highway G from the State Highway 42 intersection to the north end of Dock Road, County G intersection. There are no private driveways on that section of the road closure area. Dock Road will remain accessible and the HBA is proposing to have the road closure to create a festival food court, which will allow additional space, well, additional food vendors to attend the festival and then provide additional food offerings. HAB-Masyn Moyer- Given patrons and then also allow more part of the park to remain open for those enjoying the event festivities. HAB-Masyn Moyer- Over the years. HAB-Masyn Moyer- We know there's just a lot of activity in the park, a lot of vendors and such so everything's kind of crammed in the park so looking at kind of expanding that. Um, that would be proposed. Well, okay, let's, I think I have it all in here. Uh, the second is a returning request to close orchard road when you say highway 42 intersection to the west side of the Virginia center parking lot entrance to allow for additional space for craft vendors on orchard road itself. Uh, both road closure areas are outlined in the dark green on the attached maps and both are proposed from Friday evening, October 9th through the evening of Sunday. HAB-Masyn Moyer- October 11 event barricades are going to be provided from the county of door and will be used for the road closures, those are barricades and cannot thrive here or around. HAB-Masyn Moyer- And in other areas throughout the festival grounds as well, I did reach out to the door kind of highway Commissioner to determine if there's any approvals needed from the highway department there's no specific approvals required, but we have some information. HAB-Masyn Moyer- We obviously need to provide them with. in the event that we choose to move forward with the state or the County G closure as discussed. We did have a pumpkin patch safety meeting on August 31st with our staff, each VA staff, Justin was there, emergency manager, management director was there as well as a Door County Sheriff's Department representative and all in attendance were in support of closing that section of County Highway G. I didn't see any issue with it. So with that, do you have any questions or concerns for me?

It's a pretty small segment there. So looking at what you highlighted in green. Yes. Outlined in green on page 107. So a nice idea.

So this is different from closing the highway at both ends.

Yes.

Okay. So this is just different because it's for three days. Friday night through Sunday, and the others are just considered temporary?

Yes. So the highway is only closed on Saturday, and then that approval runs through DOT for the highway. Okay. Yeah. I mean, if we were to change that from year to year, we would obviously propose that to the village board as well, but there's no change to the highway closure itself on, say, Highway 42. That remains closed on Saturday. I think it starts at 10 a.m. and runs through 5 p.m.

Why just Saturday on 9-14?

It has been just Saturday for a number of years. The EHBA pulled their membership back two or three years ago to see if there would be an interest in Sunday as well. And just their membership, there was opposition to closing both days. So I think this is a nice alternative to be able to allow more vendors to stay foot outside of the highway so that they service the event both days, because last year they had some vendors in the highway on Saturday, food trucks and things, but then they weren't able to also be there Sunday because that road was back open. So this would kind of be the food court area, like I mentioned, and then Orchard Road would be an extension of the craft vendors, which they've done for at least the last three years. Yeah. Yeah.

I remember that.

Yeah.

Is this, you mentioned the closure is going to start Friday evening. Is that just a setup period or is that the festival itself?

That is the setup period. So some of these vendors that they would place here that have historically been in the park, they're the caramel apple vendor, caramel corn. Stop, don't get me hungry here. Yeah, their main food vendor outside of the food trucks, I think they would put kind of on the side of the mezzanine building in the park itself just to kind of separate some lines of people. Um, but then it would allow them to have the tents go up. Alyssa did say, you know, an earlier morning, Saturday morning closure could work. They, they could make that work. We have concerns with the length of time. Um, their original request was that we go, um, Friday evening through Sunday evening for both areas. Um, you know, I think, I don't think orchard road is really an issue Friday. Um, County G probably more concerned there.

And we, we put signage up down at, uh, five corners to direct traffic down.

Yes. Um, I did talk to the door County highway commissioner or my follow up to the door County highway commissioner. He actually just got back to me this morning. I had asked him, um, you know, if there was any specific requirements in terms of determining a detour route, he said that there's not. Um, but yes, I think we would put, um, and I can talk to Cody about that. some detour signs up where we would send them, whether it be down South Trail. Yeah, South Trail. Yeah. And then we would also provide a copy of that to the Highway Department and the Sheriff's Department as well and the Fire Department also.

Okay. I'd like to make a motion then to approve proposed road closures for 2026 Pumpkin Patch Festival.

Second. We have a motion. We have a second. We'll take a vote. All in favor? Aye. Motion carries.

Thank you.

Okay.

All right. Uh, next item is work schedule. Yep. For the, for the treatment plant employees. Talked a little bit about this in previous discussions about the employees living to a four, 10 hour workweek schedule. Um, BERT put together the proposal for us and gives us a little bit more information. Um, so cover pages on 109 and then BERT's information is on page 110 of the packet. So that kind of discussed the proposed schedule, how it would work in terms of who would work when, the overtime and holiday pay.

Yep, and then this wouldn't impact any emergency coverage or anything like that, right?

No, whoever's on call would work a 5-8 hour day. They'd still be on call the same Monday morning from 6 until Monday morning.

So it's all call primarily, you can do the 4-10s? Yep. Okay. I don't see you having one here, though.

No, I'm planning on staying at 5-8s.

Are you, do you also serve on call?

Yep.

Okay. So when you're on call, both of them could work.

Four-tenths.

Four-tenths. Okay.

Do you have like a time in your head when you're going to make sure that it works and perhaps reevaluate?

If you don't feel it works, go back to the... Well, I think that the biggest thing that we have to do is just change when we do some of the line work. And I think that, you know, right now, the biggest thing that Mike and Velvet are doing is all these locates for the fiber going in. I mean, the amount of paint that they've used in the village in the last year is staggering. And if they can stay You know, like on a day like today until four o'clock, they can get a lot more done that way.

That will be done at some point though.

What's that?

That particular project will be done at some point.

I don't know. It's been like five years now, Church Street, and then it was the highway. We have the same amount of stuff that has to get done, like the maintenance items. And if something, if the oil doesn't get changed today, it can get changed tomorrow. And I think as far as like me being doing most of the paperwork and answering questions, I should be there five days a week. But as far as Mike and Velvet, they can rearrange the stuff that needs to be done as far as making it work.

And this could potentially help employer retention? I hope so.

And do you think they'll both have the same schedule? Or could one work Monday through Thursday and one Tuesday through Friday? Or does that make any difference?

Well, you know, as life goes, I told them when I proposed this that if they show up on Monday morning and say, hey, this week I'm working five eights, they're working five eights. But if they want to work four tens, they can.

Okay. And they choose the days?

No, no. It would be Monday through Thursday.

Oh, Monday through Thursday. Yeah. And not Tuesday through Friday. No. Okay.

Are they both going to jump into this right away, do you think?

I know Velvet said she would immediately. And, excuse me, Mike, I think it depends on the time of year because he's a deer hunter and he likes to be done at 2 o'clock in the fall. So I think it all depends on, and their family schedules, you know, if that.

And that's fine with you if on Monday someone tells you they're going to do one or the other.

Yeah.

But the default is the 10 hours or not even necessarily?

No, no, it's just whatever they want to do. You know, I think that with, especially Mike having daughters that he wants to travel out of town to visit them. So if he can leave on a Thursday night to go visit his daughters in Minnesota, it's a big benefit to him.

Yep. Yeah. Well, and really the only time this occurs is when the two of them will be, would be when, you know, when Bert's on, on call.

You know, and that happens sometimes now anyway, if they will take vacation on the same day. So yeah.

Okay, well, no problem with me. All right. I'll make a motion to approve alternate work schedule proposal for wastewater treatment plant department.

Second. We have a motion. We have a second. We'll take a vote on favor. Aye. Motion carries.

Thank you. Thanks, Bert. Yes.

All right. Next item is item 3H, Consideration of Impossible Act on Ordinance 202609, an ordinance creating chapter 40 ethics code of, oh my gosh, Big Harbor Code of Ordinance and adopting the code of conduct for elected officials. So we have looked at this document in the past. Last week we talked about incorporating a conflict of interest disclosure, which has been incorporated appropriately. So the ordinance itself, is on page 112 and 113, followed by the full chapter 40 of the code, and then the conflict of interest policy.

Any comments?

One comment, it's on page 122, Megan, and paragraph D, references 40-13, but I believe it should be 40-12 because there is no 13. Yes, correct. Can we still move forward with the motion on that?

Yep, just as discussed. Okay.

I've got one item minor on page 125, letter D. It begins, do not solicit political supports from staff, council members, I think that should be village board members. Yep. Anybody else? No. With that, I'll make a motion to approve ordinance 2026-09 as amended as an ordinance creating chapter 40 ethics code of For the Village of Egg Harbor, code of ordinances and adopting a code of conduct for elected officials as presented.

As discussed.

We have a motion and a second. Can we please have a... Joe. Joe. Can we please have a roll call vote?

John Heller.

Aye.

Karen Northrup. Aye. Joe Megan. Aye. Scott Rasmussen. Aye. Mike Johnson. Aye.

Okay, motion carries. Thank you.

Thank you.

Thank you.

All right. Consideration of possible action on riprap placement at the beach break wall. So construction has begun down at the beach break wall in terms of the repair. Parks and Public Works visited the beach at their meeting last Wednesday to observe the progress of construction. And at that meeting... There was some discussion on a possible change to the project plans. We do need to make the decision in the next couple of weeks based on the schedule. So we threw it on today's agenda to see what everybody's thoughts were. The change relates to restacking the riprap material on the water side of the wall's dog leg. The committee discussed the possibility of eliminating the riprap material from this area to allow beach visitors to jump off of the pier. There are removable stairs incorporated on the project plans that you may have seen. The project engineer does not have concerns with the removal of the riprap interior with the installation of the new steel sheeting, which will protect the integrity of the structure. We did talk to him about in the event of high water, we could then place riprap there. We could even put it on top of the wall in that event if we had concerns about the integrity of the structure in the future. In terms of the liability concerns, we were allowing people to jump off of the pier in other areas where there wasn't riprap. So there's really no change in those liability concerns.

And our attorney agrees, I think.

Well, there's recreational immunity in terms of when you're using some of these facilities. So we'll have the no diving signs to discourage those from diving in and things like that. But because we were already kind of allowing people to jump off of the structure in some capacity, there's really no additional concerns there.

I'm going to ask Karin. I don't know if anyone can see this, but Is it the entire wraparound, that riprap, or just?

So there was, the riprap was not going to be replaced here, but it was replaced here. So there will be no riprap, is what we're proposing, no riprap. And they suggested that we keep it, store it, because we may need it at some point, we need it somewhere, and riprap is valuable.

So we said he's got a place to store it.

Well, we had talked about maybe even just placing it somewhere at that property. I mean, stacking it somewhere.

But, I mean, this came out partly because Sister Bay does not have RIPRAP, so they have a dock that we'll jump off of.

Wrapped up like ours will be.

Right. And actually the contractor is the one who suggested it to Skylar, which Allison is the Stamp Act guy.

And there's potential to save some money, too, or is it just like, don't hold your breath?

Well, he's already removed, he's already pushed it back, so he would have to move it somewhere. But I think, you know, for the, the other thing is, so Skylar also said right now on the backside of that dock, the water is five to seven feet deep. And we're kind of at the average right now for the water level. On the inside, where people already are jumping, it's two to four feet.

That's not much. Right.

So there's probably more likelihood of getting damaged or jumping into shallower water than other water. And there's also just the general feeling that people are going to walk onto it. Janet Callahan- If it's there. Yeah, try to jump off. Anyway, so I feel like it would actually be safer to remove it. Yeah, entirely.

Yeah, then they're not Janet Callahan- Tiptoeing around the rocks.

Right, right. Plus, we just think it'll be well yeah it'll be safer, actually, and it'll be a more general, it'll be a better experience for people who are at the beach.

A better amenity. And maybe we could, you know, if you look at this, we could maybe, here's the pumping, the lift station, we could maybe put those rocks up in this area. So, yeah, but we can...

Right. Would the raft that you're contemplating be situated just off the end of this or where?

I don't think it'd be right off the end. It would be down a little further. Probably over the beach. More in the middle of the beach. Kind of in the middle.

Yeah.

So you've got ladders around for safety aspect. I think there's just one ladder.

Yes. There's one ladder. One ladder to inside of the dog leg. One ladder to allow yourself.

It'd be like maybe a formal life ring or something down there.

Oh yeah, we can definitely put that out there.

Well, maybe the trade-off for not replacing the riff-raff would be another, even two ladders. So whatever. Yeah. I think you might. On the other side?

On the base side. Well, I think those would be easy enough to have it out there and then see what makes sense. And we can always add ladders in.

I really think having a ladder on the other side makes sense if we're not going to do it. Yeah.

Yeah.

So there'd be no boat tie-up story, like, you know, what about, like, kayakers?

Hey, if I bring my kayak out, right, tie it off on one side, like, one side dedicated for jump off, and the other?

No, no. Pull that kayak up on its own.

Okay. No more. Is there a need for a motion, or is it just...

We can make a motion.

Let's make a motion so that we can give them a go ahead to do this. Where are we?

I don't have a motion. Make a motion for consideration and possible action on riprap replacement at Beach Breakwall to remove and or not replace riprap but store it instead. Second.

We have a motion. We have a second. Any other questions? Hearing none, we'll take a vote. All in favor? Aye. Aye. Aye. Motion carries. Thank you.

All right. Next item is consideration of possible action on lawn renovation proposal for Peggy and Performing Arts Center and Village Beach Lawns. There was some attachments in the packet, but we do have some updated proposals that were printed out at your spots today. HAB-Masyn Moyer- And she will get swapped out for the final packet to go on the website. HAB-Masyn Moyer- carn that before landscape regarding the existing condition of the grass on areas of both Peggy again in the village beach door landscape provided the proposal in response to the meeting. HAB-Masyn Moyer- For the grass on area both venues and they can both do some renovation. Parks and Public Works Committee did review the lawn at the beach at their meeting when they were down there and they support the project for both properties. This was not included in the 2020 budget, therefore they didn't take any formal action on the proposal. And the other thing, the other component of this for the beach property that we're working on in terms of the budget development for the fiscal year 2027 budget is an underground irrigation system for down at the Village Beach property. We don't have those proposals yet. Cody was meeting with the vendor this week. So we don't, that's kind of a piece of the puzzle on that property that we're not aware of. We'll go through the updated proposals here in a minute. Staff does recommend that the general fund fund balance allocation be made to cover the cost of this project in the event we want to move forward. The fiscal year 2027 budget development process would allow us to discuss making a transfer to reimburse the general fund. As you saw, if you had a chance to review the financial reports later in the meeting, the room tax fund is currently at a negative fund because of timing due to room tax collections. So we don't have any available fund balance funding from the room tax at this very moment in time. So the total fund balance allocation in the event we wanna move forward for both phases of the project in terms of both properties, is $32,841.42. So Karin, why don't you walk us, if you don't mind, walk us through.

So John and I did a little driving tour of the village a few weeks ago, and we started at the Peg Egan. And just for background, all of that land back there was just a field. All of this.

Initially.

Yeah. I mean, like where the store is, where Newport is, everything back there. This was just a big, huge field. So when the people at Ames Farm donated that land for the Peg Egan, there was never grass planted there. It was just mold, whatever was there. So there is not, there's never been grass planted on that property, which is very obvious when you really take a good look at it with people who know what they're talking about. So there they looked at it and basically that Peg Egan is pretty much all weeds. There is really no grass there at all. So their suggestion for actually for both of them is to apply a herbicide, which they would like to do by the end of September is the ideal time to do that. They can reseed two weeks At least they need at least two weeks in between before they can receive any anything so and they would like to have the receiving done by the end of October so we're kind of in a really short period of time here when this could be done this year. So. The Peg Egan is relatively easy because there's water there and it's a very specific area. It's the grass in front and the grass behind.

So they would put sprinklers out.

Yes, and they will work with village staff to do that. These Dural Landscape actually did this in Bailey's Harbor when they tore down Nelson's store. So they did this exact same thing there. taught their public works department how to take care of it, and he said the grass is absolutely beautiful there. Did they have irrigation? I don't know if they have underground or not. Okay. I don't know.

And just one further comment, and talking to Cody, The area in front of the stage at the Peg Egan, probably approximately 20 yards back, he said the topsoil there is about a half an inch or an inch.

Right.

And so it's a weed bed at best, and it's, you know, nothing is happening there. So if you go back a little further, I think it's, you know, it looks like there's more sod, still a lot of weeds, though. And so that's, you know, one of the reasons I think the cost at the peg, they have to import a fair amount of soil. Right.

So it's also just going to the, if you're standing at the Peg Egan and look, there's a kind of like a ridge where there's rocks.

There's like two of them.

Well, this would go up to the one closest to the Egan and then they would stop. And then there's a second one, like a second tier kind of wouldn't go all the way. So it wouldn't go all the way to the fence, the fence line. It was just up to that, that section.

That's still pretty deep. Yeah.

Oh yeah. That's really deep.

So we've been attending concerts there ever since we moved here five years ago. And this prescriptive concert season is the worst I've ever seen it. It seems to be getting worse.

Well, it's not going to get better unless you do something.

Right. Yeah. I'm just saying it's bad. I'm agreeing with what your assessment. Right. And I think the absence of water really hurt. add it to the cat.

Well, it added to it. Right. But unless you actually do something, it's just going to always look the way it looks, you know, unless you absolutely do something. And, you know, I think you all remember the plan that there was for the Egan to put that bench out in front and do a bunch of landscaping. Well, that's dead. We're not doing that. That's not anything. our committee is advocating for at all.

I'm in full agreement with that.

And that would have cost twice, three times as much as that.

It was like 60 or 60 or 50 or 60,000.

Right, right, right. And we just feel like this is something that really needs to be done. It's the center of our village. Theoretically, it would get used more if it actually looked nicer, but there's time to do it now. So the Eagan, you know, we really feel like there's time to do it now. The beach property is another animal simply because the irrigation and the watering is much more difficult there. And Cody's been trying to reach a company just to find out what the pressure is on the water that exists there because we don't even know what the pressure is. It's in the bathrooms. The beach property is There's actually grass there and there's actually dirt there, but there's so many weeds there. And it's also really bad. The landscape people said they would not feel comfortable herbiciding the beach and reseeding it unless they knew there was going to be a good water source because they feel like we would just be wasting our money and it wouldn't be done. So unless we have a water source for the beach project, he is saying we should wait until spring.

Did we ever have a water source? Or is this a new issue?

No. Well, there is a water at the bathrooms.

There's a spigot outside, too. Yeah, there's a well hidden.

Well, that's the other thing that seems kind of strange is because that property was a house which had a well. And Cody can't seem to find it. He's looking for it, the well. I mean, there's got to be a well.

How long was that?

When we did that portion of the beach reconstruction, how long ago was that? Ryan Heiss was still here. Megan, do you remember how long ago that was?

I think that property was purchased maybe in 2007, almost 20 years.

So we're trying, Cody's trying to, and Megan are looking at in old survey plots, there's got to be, the well has to be somewhere. It has to be a well in that property.

So the bathrooms don't have water.

The bathroom is the only thing that has water. But you have to run, it's a significant distance from the bathroom. Right. Right. In one area. So you'd have to run a lot of hoses.

And that's kind of unrealistic.

When we did read the that section of the beach, and they put in, well, they didn't put in sod, they put in grass. Cody had hoses strung all over the place, but trying to, you know, water the sod and then have beach activities go was a nightmare. So it was always, you know, it didn't work well. Okay. So maybe another material.

at some point, besides grass or whatever.

So if a well was abandoned, is there any way to ? It's too big to say. Is it abandoned or is it going to have to be capped?

The fillet, the abandoned concrete is gone. But it's a lot cheaper to keep it open, to keep it . Yeah, there is a well right there.

They could have kept it and buried it, maybe, you think?

I don't think the DNR or something. I understand you can't just happen. That's why we're trying to get water people. You have to fill it there. Oh, do you? We'll ban it. Yeah. Right. The banning rock?

So that might be why they banned it.

I think the thing that we're thinking is, so we've put all this money into the beach. And once you step off the beach, it looks pretty ratty. It looks pretty awful. You know, the grass is terrible. I mean, even now, after it rained, it's greener, but the weeds are growing more.

Is this on any of our capital project lists? No. This is something new?

Yes. Okay. But it's also not full-time money to be on the capital list.

Oh, okay. I mean, well, for me to drill a well or something.

That we don't know yet.

Where's the water coming out for the restrooms? Well, there's an obvious answer. For the restrooms, you mean?

Well, there has to be a well. But there could be another well. Could be two wells. But if you have a well, right. So that's why we need the water people to...

Maybe it's just a bigger pump.

I was going to say, if we do have a car, maybe that's a solution. If we do have a well, maybe it's a matter of putting a bigger capacity pump in that well. And I can't imagine, I would think there'd be enough water source. That should never be an issue.

Well, and it's not like it's a house or a kitchen or where you're running a lot of water. There's the

So we'll have a company like Cater come in and take a look or...

I don't know who he is. He's got somebody from Green Bay, I think.

Okay.

Oh, that's for the irrigation.

I think Cater might be coming for the pressure tank.

Okay. That should be in the utility room there anyway.

But the utility or the irrigation people should be doing that also.

Yeah.

I think it's like a connection of... finding out what is actually down there, what is the pressure, what is actually needed to maintain. If you're going to actually go through a seating, what's going to maintain it? What do you need to maintain that? And what do you need to do it?

Because we're probably drifting a little bit off agenda, but I think I'd make a motion then.

Well, so, okay. So there's really two parts. Yes. Okay. Thank you.

Thank you.

Okay. And then there is also There was another page. Oh, yeah. There's also something about doing some landscape work at the Peg Egan, which is...

I didn't include that because it was agended specifically for the... Oh, okay.

Sorry. Okay. So we'll just drop that one. Okay. So go ahead, Scott.

So I'm going to shorten it, though, because we're only talking about Peg Egan for now until we get more feedback, right? So I'll make a motion to approve lawn renovations proposed... for Peg Egan Performing Arts Center and holding off on the Village Beach lawns as presented until more information is gathered with regard to the beach.

I have a question. I know we're trying to move fast here. But it's a decent chunk of money. Were there any other companies that were considered for the work that we heard from?

Mostly because of the timing. And these people can do it. I mean, we've tried to hire a landscaper lately.

Isn't that easy? Just to note, irrigation and pressure and all that stuff. The idea to get irrigation perhaps for a summer. Is it true to get it up and seeded and watered? And after that, God willing, nature just takes care of itself. Are you talking about the Egan or the beach? The beach. Why can't you just buy a pump? and a big enough for capacity because it's kind of a one-time thing it'd be ran for a summer go down turn it on it would irrigate and then turn it off and just suck it out of yeah they've had the pickup out off the beach i don't i don't have the i have no okay qualification to answer that either you know to go through all the work you're putting new well you know and all that stuff it's like much costlier than just buying them. Right.

Well, I think that's why we asked him to separate out the two because it seems like there are very, there's some pretty big unknowns about the beach. There are not really any unknowns about the Peggy Egan. So by separating them out, we make it two separate things.

One other question before we finalize the motion here. Does your committee have any concerns about the maintenance of this investment at the pay median over time?

No, Cody, that's fine. Partly because this is the last year they have to water the trees continuously. And he said they spend 60 hours a week watering trees. Joe they cut the grass at the beginning or the grass and the weeds that's what they do again yeah now they'll be cutting the grass it's more the irrigation watering I was concerned about because we go through these periods increasingly where we've got a month of no rain right and he said this fall is they're good because it wouldn't be seeded until late September early or no October yeah it wouldn't be seeded until sometime in October.

Yeah. I was just talking about on an annual basis. Right.

No, I mean, really it's the, you know, how much time the watering is taking up is just sort of crazy.

Okay.

And so when you give your crew back 60 plus hours a week, that's huge.