Charter Review Committee - Regular Meeting

I call to order this December 10 Charter Review Meeting. Roll call. Donna McDavid? Here. Mandy Bullard? Here. Patrick Fisher?

Here.

Linda Mosier? She will be joining us shortly. Gary Conroy

here

city manager Mahoney here city attorney Wolf here and city clerk Geiger It's a pretty informal meeting. Right now, it's just kind of the organizational section, where we choose the chair and vice chair of the committee. And would you like to have that?

Yes. Mean, is anyone interested in being the chair? And then if so, then we would just need a nomination and a second and a vote?

Yes. I'd like to be the chair. I've sat up here for six years. I kind of know the process.

Nominate Patrick.

I would nominate Gary. He's got more experience, but that's my opinion.

All right. I guess we should go in order.

Well, I'm a vice how about you, vice chair? Whatever.

Whatever everybody decides, I guess.

Yeah, we're just voting on chair now.

Just closed the meeting? Yes. And the chair's not here. The vice chair. Right. But it's entirely up to you. Yeah.

I mean, I don't I don't mind either way.

Is that a motion?

To everybody

else. Organizational skills? So I can just decide amongst yourself who has better organizational skills.

That's a

Provide

us. Coin toss on the day. Yeah.

You wanna make a motion?

I'll make a motion for Gary Conroy Conroy for chair.

I'll second it.

Donna McDavid?

Yes.

Mindy Bohler? Yep. Patrick Fisher?

Yep.

Gary Conroy?

Yes. Okay.

Then we just need to do a motion for the vice chair.

I'll make a motion for Patrick Fisher to be vice chair.

I second.

I guess just Ms. Moser's for not being here is okay.

Yeah. You have a

We don't need

a We have a quorum. Okay.

I'll do roll call for the vice chair. Donna McDavid? Yes. Mandy Bullard? Yes. Patrick Fisher?

Yes.

Gary Conroy?

Yes.

Next, we need to discuss and decide on meeting dates and times. In the 2019 last charter review, just some suggestions that they put out there was a biweekly meeting depending on your guys' work schedule. And then I think once they got towards the end, they kind of tapered off to a monthly meeting. But if those biweekly meetings were still warranted, you guys could continue with those, but it's completely at your discretion.

And what about times? What does everybody think about times? 04:30 too early. I'm sure the public can get here. I want to do the same as the city council meeting. What does this six or six?

Six for city six for for city city

council.

And this is going to cover per se listening sessions for us to listen to the citizens?

Well, that's not during our meeting. I think we'll have public people time for the public to talk

to them. Because I know others, from what I've seen, do it separately. They'll have like listening sessions where we sit, we say nothing. They come in at certain times. They speak.

So you wanted something separate from a

different I think the county has done that. Also other counties throughout the state, other cities have done that too whenever I started looking at it.

Would you want to do a like, start at five for a listening session and then start at six? Or, like, I for me, personally, doing things on the same day, like, at different times would be better just because I can't come if my husband is out of town. So if we did them like on the same days or even multiple days is fine too. I'm just not available. I'm really only available like Tuesday through Thursday, like days of the week.

That's a good idea.

Yeah. But don't you think we could Miss Mosher, you're just first thirty minutes of a meeting to allow for public I I don't I mean, my opinion is I don't see a bunch of people filing in here to

Yeah.

Us what they would. Tell us what they think. It would be great if they would, but I don't see that happening. And I don't if if we wanna have a separate meeting just for public participation, I'm okay with that. I just don't see it as an my opinion as a necessity.

Do you want to wait and see if it's needed?

Well, no, I

think I always change it as we go.

Can I get a suggestion? Yeah, sure. If you just pick a day of the week, pick biweekly, you can choose that to begin with. And then, you know, pick a time, 06:00, and then and, basically, your first meeting will be a lot of your discussion. And if you guys decide that you wanna add, you know, listening prior to that meeting

And I have one other thought that I would like to throw out there and it's one of the complaints that's come back across the state is the weekday meetings. A lot of people are missing them because of work. So if there is a chance that we could do a Saturday morning, even try once

Like a listening session?

A Saturday morning listening session Mhmm. For the public come in and speak. I mean, it's not That's recorded. Doing a meeting.

Yes. I could just listen if I So

we would convene a meeting, just

a regular meeting. Yeah. We would just convene a meeting. We would just sit here, listen to what they come in and say. That gives them the opportunity so they can't come back later and say, they don't

You didn't give me an opportunity. Yeah.

Saturday morning is definitely a good opportunity.

Can I tell you something? People are gonna say that anyway.

They're going to. But now we're

just gonna

come back

and we can say we did everything

that We'll we could possibly be comfortable with the fact that, hey. We had a Saturday meeting. It was notified by the clerk. You come here Monday through Friday. You're out of work. You take care of the kids or whatever. So you get here on a Saturday morning, 09:00. Maybe you can get some coffee and donuts, right? Some refreshments for the people, let them know refreshments. You come in. Are you okay? Are you going to be here every meeting, Mr. Mahoney? Yes. Mr. Wolf? Yes. So we have to no. Saturday morning, think.

Gonna be

every is it gonna be your regular meetings or is this kind of off topic of

Like a listening session. I was thinking just a listening session. At least try one and see what happens.

And miss Moshe, just to get you up to speed, it's okay. I apologize. Mr. Conroy was voted as the chair and then Mr. Fisher as the vice chair, and then we are discussing meeting dates and times. Give your opinion on maybe what available for.

Any day I don't have to be up at VA right before. Sorry. Said that's why I was late. All the way up in Daytona. But yes, I'm fairly open as long as we do plan ahead of time. I prefer the same time date each time so I can hold that time rather than

Let's set some dates.

Yes. And can I just say a word about timing? The absolute final deadline for the Supervisor of Elections to get the ordinance on the ballot is August 18. But the city council will need to pass an ordinance on the ballot questions, which requires two readings, and they're only having one meeting a month currently. So you have to back it out from Five years ago, everything started much earlier.

So they had their first reading set for March 2. But at that meeting, the council voted to continue the first reading until May 4, and then they had their second reading on June 1. They started, though, I think, in October. So we're behind that. So just to give you an idea on timing. So you might want to have the first reading at the May meeting and the second reading at the June meeting.

Does that give time that if people if they don't like something, we can go back and kind of rework it before the next reading? Is that how it would work? And then we would have to start

it over? Or is that going be No, I next think once your recommendation goes to counsel, then it's up to them.

Okay.

They can accept or reject or come up with their own suggestions. What's a

good day that not other people are meeting here? Tuesday, Wednesday, Thursday, Friday, what's a better day? What's your schedule look like?

Packed.

I'm here Monday through Friday.

I'm talking about other boards. Are they in other boards So meeting at

council meetings obviously are on Mondays.

How about Tuesdays? Tuesdays okay? The day after the council meeting? Everybody want to check their calendars? Tuesdays or

Wednesdays? Wednesdays, can't remember if I could just What's tonight? Yes, it's planning and zoning for Wednesdays.

06:30, yes.

So okay, so that's out. So how about Tuesdays or Thursdays? I don't know if anybody wants to do Fridays. Tuesdays

are better for me if no one cares, but I can also do Thursday.

Tuesday is good. Tuesday is good for you.

Tuesday seems

bullet good for

me as long as you're later in the day.

Yeah. It would have to be later in the day.

It's hard, but I yeah. But I can probably I could make it work later, but then that doesn't work because meetings are here. But if we did it

Oh, is everybody okay with Tuesday? Tuesday? Ma'am, are you

What time is good for you? You said later? So

let's do Tuesdays. That's Did you say

what the last charter review they did biweekly meetings, and then I believe tapered off to monthly. But again, they had much more time.

So you want to do Thursdays too? Tuesdays and Thursdays? Well,

biweekly as not

every week. Okay. Other

Let's just do

Tuesday is biweekly. I don't see why. But when do we wanna see the first one? Yeah. What's our Yeah.

What's our goal? What's our holidays? I mean Yeah. That's What time are we there?

Starting time for the Tuesdays?

Yeah. For you. You said you were new work. So what's your what's

a good time for you

to to Tuesdays?

Work, but it's medical appointments. So mine would need to be later in the day. I mean, it's, like, because my medical Was

this rough to get here at four? Is it better for, like, five or six? Would work. I mean Four or 05:30?

Four, but I can't do anything before that.

Yeah. Four or 04:30 is fine for me. Whatever. Weeks, like, you know, two weeks from now, that one's gonna be probably harder for everyone because it's Yeah. It's right in

the How about next to you? The sixteenth. We'll start our meetings right now. Because we're starting a little late.

What I'm concerned about. We

get need going. So sixteen and thirty for December and then starting

Tuesday the sixteenth for December and then the thirtieth?

No, you don't want Okay. I can't I won't I can't be here on the sixteenth. I could do Thursday the eighteenth, next Thursday, if if y'all are free that day. And at any time that I can't be here, I could call in, if y'all don't mind some rambunctious background noise. But other than that, we can

How many days do you need notice? Just five days notice.

I have a question. If Mandy's not available on the sixteenth, would it be okay to start on Thursday, the eighteenth, at four and then have the next meeting to start on the twenty third, which would be Tuesday following that, and then start going biweekly on Tuesdays? I mean, that would get us an extra time in there.

Yeah. What holiday do we have appreciation days for where the city is going to be closed for Christmas? Is it just Christmas Eve?

Twenty fifth or twenty sixth.

But we'll be open the twenty third, right?

We will be.

Okay. Because then that would put our next one being January 6 if we go biweekly. So if we had one on the December 18 and then we move to Tuesdays and start on the twenty third and do biweekly, we would have a meeting on the twenty third. We would have our next meeting on January 6, which everybody should be back, and that would skip over the thirtieth. Yeah.

I won't be here the twenty third either.

I know. I'm sorry. This is

everyone in my family's had babies, and now we have the oldest kids, so we're traveling. But I could call.

And then just start in January, day after the city council meeting that Tuesday. And then start the sixth to twentieth and then pocket from there.

That works for me all the way around.

So yes to the eighteenth in December or no? Twenty third

thought was '18. So

we did that first one on Thursday and then after that, they're all Tuesdays, right? Was my That correct?

So, yes, 12:18, 4PM, which is Thursday Okay. Would be your next meeting, then you start biweekly Tuesdays on January 6. Yep. And then, you know, as Sarah mentioned, I think you mentioned as well.

So January 6 and the twentieth, but then when you get to February, March, the third and the seventeenth continue for both months. Then again on the thirty first, we'd have a third one in March. Is that correct? To keep our every other week? In April.

And then the first reading would be in in May?

It gives us 10 meetings.

And then we would throw Saturday.

And throw a Saturday and give us Somewhere. It needs to be early in the

process. I would think I would think so.

In order to try it out. So January, we need to somewhere there at the January, we need to try to do that Saturday.

Maybe the third, or is that too early? That's probably Yeah. Too

We can decide on the Saturday. Which would The

tenth? Maybe the tenth, because we would have a meeting on the sixth. Then

So it's '6, ten, and '20.

Tenth. Do that Saturday possibly. Can't do that Saturday. Uh-oh. But

I was thinking in between. So if you had a Monday and a Saturday and the following week, then the next time then.

So maybe, like, the

seventeenth. I could do the seventeenth. And

you said 10AM on the seventeenth?

Are you guys deciding on the Saturday meeting now? I

think so.

I know. It's like

Saturday, seventeenth at ten.

Just to reiterate, I have Tuesdays biweekly. The first meeting is gonna be on the eighteenth at 4PM. It's a Thursday. And then after the holidays, we'll reconvene for biweekly on the sixth. Doing biweekly meetings after that at 4PM. And then I

think so. It would be a good idea.

So everybody has the dates. Is there a motion on?

I will make a motion for our first meeting to take place on December 18, which is a Thursday at four p. M. Then after that, we are looking at having a meeting January 6, which is a Tuesday at four p. M. And that will continue biweekly on Tuesdays. And we're going to add in a January 17, which is a Saturday at ten a. M. And see how the participation goes on that.

There's a motion. I'll call. Is there a second?

Second.

Roll call please.

Donna McDavid. Yes. Mandy Bowler. Yes. Patrick Fisher.

Yes.

Linda Mosier. Yes. Gary Conroy.

Yes. Number number Patrick. That was b.

I'm just I'm sorry. I have a question since we're talking about dates. If we have to prepare for a first reading in May, will that be the that'll be the first council meeting in May? We have to have a certain amount finalized well before that.

Right.

What time do you need? Because you'll be the one

who has to prepare,

right, for

presentation to the council?

A couple of weeks.

So by March 31, our meeting on March 31, we have two meetings following that before the first reading. So by then, we should be narrowing Yes. Pretty much narrowing down, finalizing our

Do you want to make a motion for that date?

I don't think so. I think we'll

Probably just be

I was trying to get an understanding of where we need to be Right. Prior to the Yeah. To the reading. So by the March. Thank you.

Exactly what we're going to next is review and discuss the charter and provide any comments and suggestions. So that's exactly in line with you, Patrick. We've got a lot of work to do, a lot of reading. We're here to read the charter, bounce off ideas from each other, hear from the public, hear from city manager and our elected officials, officials, everybody that has a stake in the game kind of thing. And that's what we're here for. I we'll appreciate everybody coming up, giving their personal time. It's very important. It's how the city runs. So my comments. Donnie, you have anything? Patrick?

I got all kinds of stuff. I've read the charter, made some notes, but I don't know that I'm ready to present anything solid. But there's several things that I think will be important going forward, for sure. You. Mandy, do have anything? Nope.

Our next item is well, we've got the charter in front of us. We've printed out. So if anybody doesn't have anything else, we can call for adjournment. Anybody want

Meeting.