City Council - Regular Meeting

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okay it's ready it'sing good morning it is 8:30 on March 13 and I call this uh planning Retreat to order good morning everybody everybody recovered last night didn't have any incidents with bears coming out of that campfire so I guess we're all one piece and thanks to Ken and Eric for the hospitality last night that was awesome so quick recap of yesterday just to kind ofet where we're at here um and maybe maybe just real quick go over um the goals that everyone stated when we started yesterday so we can kind of maybe make sure we capture some of these things before we leave this afternoon so I mean Tom you will to uh look at the uh capital investment project so we need to kind of focus on that I no that's part of today's agenda to kind of key in on some of those things Joe you were just looking to see how officials cooperate uh I guess with staff and the councel uh John you wanted to focus on finances and operations cther you were looking at revenue and taxes I guess increas in Revenue obviously and what the situation is with taxes um Stacy short long-term goals uh kind of make those concrete um come out with some very specific goals from this meeting uh Rob clarified priorities and goals kind of very similar to what Stacy had said and then you gave us a kind of a vision for the

future to become a leing city and who we differentiate ourselves from our competition which is uh the St stay I'm sorry stayy exactly okay so um getting back to the agenda then um and and if if we're not hitting these things I mean pleas please bring it up as we kind of go through as well so we can address some of these things because I want people coming away from this after two days to feel like we've accomplished something and we hit on some of the things that you wanted to specifically look at so uh from yesterday's agenda we started with the recap of last year Retreat um and we came up with a bunch of action items um just kind of communication uh just when where how communicate events um and I think Jay was going to look into that um we looked at uh beautification and increasing rways uh reincorporating City 101 in various forms how we dtail that with City Council election so that we can get out into the into the constituency before the election cycle had an inventory of assets and process to facilitate that so some sort of online videos or whatnot or a YouTube video something like that um talked about the quarterly report um and just uh uh some sort of attende the uh statistics at the big events and using GIS effectively I think we talked a lot about traffic and where people are coming from and going to and who's it attending a lot of these events talked about pained crosswalks and safety naming the storm water projects um and then we went into the swad analysis so U trying to make that swad analysis very strategic so we

talked a lot about it um and I'm not sure what what how how that led us into um some action items going forward but we'll get into that today um we did have the presentation on the postretirement benefits I think there was uh there was a lot of discussion on that and I think we came away from that saying that needed to be studied further so the group voted to continue to look at that and study it further that was the morning session in the afternoon we got into some very specifics about um the physical um you know streets sidewalks and so on uh just about street lights um on a Citywide plan by end of Q3 to maybe kind of consolidate all these different districts into one District or what we can do with Georgia Power um to get better rates potentially maybe least leas the equipment instead of buying it etc etc um there was something about M Vernon and going into a phase four studies I didn't capture that one very well but I think that was one of the street projects um future rfps should stipulate the preferred or prototype design backup designs uh that can be less invasive and less costly when it comes to some of these Pathways so is it 12 feet is it 6 feet can we have a standard and maybe a backup standard so on so as you're going through projects it can't put 12 feet everywhere can you downsize to six feet and so on so that that requires some design work by staff uh proposed code amendments that was that whole discussion about electrical how do you facilitate more housing more affordable housing by May playing a little bit with the codes relaxing the codes in certain areas or or making it more stringent depending on what your what your goals are talked about updating the comprehensive Transportation plan

getting more citizen input um and identifying some of the smaller projects for quick wins just what's a low hanging food that you can do right away without getting too caught up on some of the major projects um we talked about the Village Post Office uh just reaching out to the people whoever had reach ejected your bid before see if maybe you can get a second chance of buying that or talk to Elon Musk whatever whatever works better um if you want to get a hold of that piece of property um schools uh specifically fixing the sidewalk at Chestnut Elementary School seems to be a very important low handling fruit that you can do right away dwy Elementary crosswalk safety something by the end of uh Q2 maybe try to resolve that issue and uh the PHP corners I guess a some sort of plans with Beach stre corners and how they how they communicate they've got that that kind of that website uh thing that you you might want to emulate somehow in done PCI shuttle transport um some sort of circulator we talked about um I think was on page two we kind of had a freeall discussion about you know how to how to make done way a livable place and and how to differentiate them from some of the neighboring towns and we just talk about all these things and it kept coming back to if you know the third place and The Best of Both Worlds with the two areas in town and and and we just kept coming back to this idea of kind of connecting them all it circulator something something like what H bucket had had years ago I guess maybe they still have it but it was a big thing years ago and they had the buck stop or whatever it was called I don't know because I live in Brook I rarely get down that far south into bucket um and we talked about the intersection of CH D Woody and 285 there

just needs to be cleaned up I think that was mostly dot right away but um if there's something that the city wants to do you have I think you're going to have to work with do on something like that and finally um I think rob you mentioned about carbon neutral and of course that's that's a leading Ed thing a lot of towns are are looking at now um as far as sustainability um policies and what you can do to identify uh potentially becoming carbon for future so it's a great goal I guess with the global warming probably facing the next Generations something to look into so that's kind of a recap of what we did yesterday is there any discussion on it things any followup any questions anything you want to mention Eric in good shape there I just want to make sure I want to make sure we didn't miss anything the council wanted to talk about from day one ENT day two once again our our staff's goal is to come up a list of action items action items exactly and we did end up with some parking lot issues talking about that smart 911 Landscaping in the rways just in terms of not blocking Ingress ESS um I mean that's a big deal for I mean just I'm a normal motorist that I'm all the time trying to pull out and the intersection so I can't see you prob got to get my car halfway out the intersection before I can get out so that's a huge thing that affects everybody's everyday life I think we put it on the parking lot just because it needs program study um and uh defining City 101 and the holiday HQ there was a lot of discussion around holiday HQ it was more of a presentation um so we kind of put it on the parking lot because there's a lot of details coming out future

um yeah absolutely yes let's do that of course yeah you want to start uh we don't already have it so this is this is just the Cadence for interaction with constituents just under communication to communicate the different events I think Jay was kind of and we kind of need to in some of these flesh them out little bit like in this one it's more my take away from it was we just need to talk about the interaction that it was like talking with the council members and the town halls yeah yeah I would say that's just ongoing sure fair enough okay cc to take Jay off of that um I think uh this one ended up on the parking lot this is adding fees in the rway a big discussion about that various tree Lawns around the sidewalks and stuff that went to the parking lot reincorporate City 101 in various forms and venues um that detail with the prior year city council elections um just kind of uh you know inform citizens before the election cycle so that they can become more informed if they want to get involved yeah yeah Jennifer what are you thinking on that one 101 how much time we got to do a big kind of communication effort well I think we also need to brainstorm so I would say so okay if yall looking at the election type qualify is August do youall want to do kind of before that you know so maybe about June fair even if it's a Min

hours two hours sure to kind of give a something I could imagine this being a a 30 to 45 minutes of Staff presentation sure 30 minutes of Q&A so it's a matter of not necessarily Jennifer announcing it St pull so let's just sayun June okay say 71 better that gives me an extra day well midnight all right Jer are you gonna you're gonna head that off or are you gonna I'm just trying to think of the whole time if somebody's running for counil might be running makeing June that's is that okay that's better next time don't get your conf okay kind of confused by this because are we just tailor tailoring it to people want to run for office or are we doing it to citizens who want to learn more simultaneous I didn't think it was going to be a course I thought was going to be a library of CP that was your thought that was your thought cities in D used to host or do host citizens 101 just like our police doesn't exclude your idea that thing but you know I'd like it you do it I'm it doesn't be and I think more people than not sign up will not be run but every now and then someone approaches me about running for office and I'm like that would

great um whatever conversation is I see that I I think you start by coming always say and I bet 6% of the time they come they don't make it 30 and so I I do think we can form that that's very help y figure it out just needs to be a couple of sessions yeah sure sure and so what yeah can I've got some ideas how to form that J you put 61 do an inter have a Outline by no no fine and that's just buy we might do it tomorrow you know I mean get out but nonetheless that's fled it could be what I'm hearing it could be some comination and maybe that's right live meetings some resources resources live meetings yes um accordly report attend stats big events I think that was just uh pulling data that you've got and kind of think the discussion was around you know who attends some of the things that say sponsors well I think that's kind of ongoing isn't it I'm sorry yeah that's just an ongoing no dead there's no deliverable for okay so that's not is Del right Conant well it's for report I guess that was to be included in the pained crosswalks I guess that's an action item or is that just a priority that has to

get down you we talked about you know in the PCI area the green crosswalks about doing that more of a Citywide thing it's almost a branding effort a beautification effort in a way there different things that something yall want us to look further into yeah okay but yeah maybe come with a schedule by um we come schedule by you know 71 and then see what council want to do for funding because they were're gonna enter into the budget cycle okay so we just say need funding yeah okay along with budget F yeah okay um this is more of just a um it's not so much an action item we just name the storm water projects talk about what types they are if they're like sidewalk storm water roadway storm water it's in the name of the project have the word St water that say your tax right that's change a change okay in how we Market our projects um we took this down as an action item but it's um just be strategic with the SWAT I mean kind of take all all those things that were in the SWAT analysis and come up with a strategy based on some of the strengths or weaknesses or how how do you approach the weaknesses um or how do you use the strengths to overcome the weaknesses um so I'm not really to sure what the specific action item was there I would ask the council is that something to take off of action items it's more like a discussion for today okay all right we're gonna we're gonna cross that one off as well um the postretirement benefits that was pretty clear you're gonna do a

study we we'll bring something back uh pre-budget okay pre-budget so when I mean enough time for youall to look at it and then the end of second quarter yeah end of second by then we have had our meetings our sub committee had the experts come in again your various options pre budget and okay that was very specific uh street lights uh Citywide plan um just kind of looking at all the you know dozens of your street light district how do you make a one District or whatever you want to do um what Q3 will I think that yeah that needs a got Q3 okay so we Q3 sometime in Q3 present something what was the mount Veron phase for that was more of a street project wasn't it there's nothing there connect those two so what was the action just to identify it as future okay what's the timeline M well as far asud right all right and the Q2 uh future RPS uh come up with some sort of a you know what's your standard your preferred prototype what's a backup design um I guess you're not doing that now so using more leeway if you want to do a project and you can't do let's say a p

pathway um somebody going to come up kind of either a narrative or a design yeah that's projects projects okay it's not not really an actual item we'll CL that up as well uh code amendments need more review and potential revision uh clarify uh deviation from the Georgia National code so that was and that's coming up in second your code Amendment have Q2 is that right second quarter departments and how do you yeah modify the national codes to allow that's Q2 that's uh update your comprehensive Transportation plan solicit citizen input identify your quick L your small hang your food projects get done quickly that's we Q3 that uh Village Post Office that's an immediate we we'll do that reach out okay that's that's that's now yes I yes we want to go ahead and strike on that okay um sidewalks at Chestnut Elementary School is that something that can be done right away or does that need to go through a budget process Michael sure okay okay mayor mentioned project to FR [Music]

start whatever like a pilot project or something we could try I don't know but it's it's pric I mean it's a Well if it's a safety issue for kids and you know it's a priority maybe just release start it now well okay Q3 then okay and is that the same with the elementary crosswalk that's okay so that was end a Q2 all right pach Rec Corners that's okay so that comes off here okay uh pcid shuttle transport that seem to be more of a aspirational thing not immediate action item you do Q3 or okay in the Q3 okay put put mayor she's want to work on that one okay that way we just know when we digest everything okay she's got an inside rout from that home that it uh intersection of Cham done in 25 I don't know that's something you got to work out with do is that an actual action item or is that a you know that's that is something we can do we can put now on that one okay we can go ahead and initiate those conversations okay um at least get the woman out of the tree right right okay well now I me because for a while it was chaotic because there was a lot of construction that's over now so it's time to get okay and finally the carpon neutral I think that's a long-term aspirational goal or is that or is that something you want to have a study right away we wanted to go to the sustainability Comm yeah I have them okay the question is what will it entail and

whats introduced when introduced by you do that so put on there Q2 that's a good so that's a good spot for that one okay good and we'll do whatever you let me know whatever resources okay so you got lasing with the sustainability committee is kind of your Le get started with them that's y action right okay that's a good item I'm not sure how you really volunteered but he volunteered in spirit he appeared to be the leading expert we let's put that on the wall we're finished this okay all right okay all right we can uh we can probably also take out our little stream stream of thought as well so go that everybody can see all right no other discussion about yesterday and we'll move on to today's topics this morning we're going to start out with investing done Woody um public Investments to improve commercial areas Veterans Memorial we're going to talk about homecoming to wealth p park and pach Middle School chur turn it open yeah this first one really is a it's me Richard and Micha Starling I have some information to show to kind of just get conversation

started e so we put together uh the topic is public investment and Commercial areas we just to kind of kick off the conversation we put together what have we what have we already invested or plan to invest in the different commercial areas of De we're including Public Works Transportation type Investments cap uh parks and then our uh elusive Dum Wy signs um the uh it does not include Paving we we consider that kind of a maintenance thing and so it's more just new projects new improvements includ the C no from this perimeter area I did not I just did City Plus any grant funding we had go 5 Seconds well actually press the laptop yeah just yeah I don't know that's down here start yeah I was just gonna I wasn't gonna spend a lot of time on each slide but just you can see we've got a

math there of all the different improvements yeah and put the dollar amount on there um you know for perimeter so 27 million invested and we're projecting through the of the current fiveyear C that investment no it does not include the CIB it's just our ours in any Grant fun money we had and then I also put on here just looking through our various adopted plans if you pull projects that's why I said yesterday we don't lack for project projects to pull out of all our plans there's another 90 million past 2029 that uh so total total 90 or like 27 27 million we've either spent in the last 15 years or plan to spend in the next five in our capital budget and then beyond that Beyond things that aren't budgeted 90 million yeah I just be CLE budgeted is also will could happen in 2030 yes yeah so and it'll be the same for all far as those numbers include anything related to the bus rapid transit or no it's it's just city city projects and any grant funding we have got yeah yeah see leg uh the the lines are different types of Transportation projects either like these are B Lanes uh there's some trail uh the little red green white symbols are traffic or intersection improvements improvements uh the blue are the

Dunwoody signs and the the yellow are cross swap best improvements geown same same symbols here you know we just completed the uh Gateway project which is not really showing up there but um some trail projects of course the parks um little not quite as much planned investment here this perimeter for perimeter is a bigger area too but um dely village 22 million spent 40 million plan the big project there of course sham big project that we're working on now Winter's Chapel most of this investment is the two raail projects that come into that commercial area the one on winter chapel and one on peer there have been some small pedestrian improvements there and then there has been some investment in Windwood Hollow park which is within half a mile of the commercial area area and then Jet Fury uh the big the big one there is Mount Veron the tilling Mill M Veron project which gos into the the jet fairy area look that the yellow symbol that's the one is the the at Dy club in Mount Vernon way back in the early days of the city we added a crosswalk there that had signalized crosswalk and then the other one is the crossing at nor street that we did so then we try because these are different size areas different scale we try to come up with some way to compare

like how are we spending in each area comparatively so tried a few different ways to measure that this first one is just per acre taking the total sides of the area and providing the total investment by the sides of the area course winter chapel and Jet fery come out higher they small areas and we have made some investment there uh just kind of not as you go through perimeter where it it stands um then we look we took some Placer AI data and said based on trips into each of these areas how much are has the city spent per anual trip into the area so it doesn't surprise me so the feels like Georgetown would have a lot of trips yeah that one surprised me too that it it wasn't High the trips weren't higher in the investment lower per trip but I think why that is is that um well I take George down and Jet very so jet Ferry actually has three shopping centers if you count the one in S springs and grocery stores and fast food and gas stations generate a lot of trips um and so Georgetown has the One Shopping Center which generates a lot of trips but then a lot of the other commercial was kind of a lesser none none of these comparisons are really perfect that's why we tried a few different ones um and then we tried it based on just the mileage of roadway in each area because that's really mostly what we've controled um um so the village comes out higher there perimeters a little little higher and then Jay Jay told me not to show this

slide but this one confidence everybody's Cofe fig but trying to show them all together with the different comparison so the green dash line is kind of the ideal if every area was invested in equally based on any of those different measures so if if the corners at each area are within or near that line then that means it's kind of been invested in typically if it's you know way outside the line there's been more investment there it's been if it's way inside the line less investment so it's just trying to represent you compare all this together kind of how the city has invested and um we uh Michael Starling made a good point after we looked at this and you know if you think about all the private investment in public infrastructure soon made we didn't include that but if you include I went back and included that but it was too late to get into presentation but if you do that perimeter really jumps up because there's been a lot of private investment in public infrastructure I we got a couple projects that there's been more investment working anything we've done so also be inter what well the the dollars go 20 years basically from City to 29 so that's it's you figure the first years of the City

Des so it's it's an interesting analysis I ter one one other thing that we looked at uh going back to the the when we did Master plans for do Village and geown in 2011 I think the original Master plans there was a list of projects there go those list projects to your point about recent investment in Georgetown we've we need completed or touched almost everything on the list that Master there's like two or three projects that we haven't done anything with whereas The Village not not as many but small we want real where the where the council wanted to take discussion but yeah I mean yeah like so is this for information think this as I think the word was we're good right thank you Veterans Memorial up there we'll be

ready okay you're up Rachel hit the next side there's nothing on that one go get a little faster yeah yeah good morning all right got me for next 90 minutes um yeah yes um so just a just quick touch base on the Veterans Memorial um we we have awarded a project manager that's CPS and J and his team you're all familiar with um they have brought on board heedley construction as a construction manager um I've been going back and forth this morning we're um got some eyes Crossing some teas they're about to put this up to to bid so um anticipated a date for that to out to bid to get true pricing will be hopefully end of this month or beginning of April um and just Refresh on what what this is going to look like um this estimated cost of 450 I did run that by both our project manager and construction manager before this so they are comfortable with that number um and really just wanted to kind of frame it up on on what we're thinking for funding um we I think we're all set on on this content haven't heard anything since last council meeting but we'll just kind of open it back up for discussion on thoughts and next steps and let me say this why we're doing that that's a conservative conservative being that we put a lot of risk in that number so hopefully it'll come in less than that but that's what we wanted to be sure because the other one was over 650 I think it was six and and that was a different program this one here has so much more enhancements we feel for the part because the visual the visual of it that goes with the Vietnam memorial it doesn't take away from that and also the fact that it has additional features on the wall you know going up to it this picture as youall know is it sets on the hill this is just primitive picture it

doesn't it's not set in that se site and then of course with the Eternal flam it's going to be in there and then the additional monuments we add to additional monuments with current monuments around the circle so um so from that standpoint we feel that this is a great project but we we're ready to bid it so we need to talk about fund so he $100,000 check that's been spent mostly on design last time and then the that's so me two questions one is that about out did we go to the VFW we did we worked with um both the VFW that we worked with for our ceremonies and then also the new um because those two memorials will be tied together what was their reaction it very appropriate for what we're doing um again the way that it's going to tie into the Vietnam back I love that it's really it's it's not going to be Vietnam and then veterans it's the whole Plaza um and the when Woman's Club has already come out and said you know once these are are well done we'd love to you do adop programs in the Netherlands they can really make that whole Plaza um the second thing is is that I do think we ought to consider some Community fundraising effort for this um whether it is substantial or not I don't know but

have are you are youing the exist already or they stay they so they will be they will be palletized and that's what these little kind of spokes if you will um will be will be those plus then room for additional and try to more be to get that program going again um kind of a nod to the octagon shape of the that how many 75 the percentage wise it's way low like have a lot of room to add yes I don't think it was ever marketed well and all that I think we ought think we should consider whether or not there's a way to do some Grassroots we would need someone to leave the effort us we would need to identify member who might step up and bring energy around I I know that Sand Spring has another Foundation that pass through for theirs that bricks they can be priced out more than City but and mayor I think on this one we need to put a date on it because under historical fundraising efforts and we had this would be done by 2040 right so we gota I think we say it needs to be done we do we do we have it in reserve and you can take it out of your fund oper down well it does but but Richard

explain that in more detail it's just it's just a matter of to me this it's a stale project I think we need to either we need to move it forward as my I mean as a city manager as my Rec but y'all got to be comfortable we have an overall conversation about is that what you're talking about all of our no this is kind of a side because it's not on the big Capital it's not a huge number but is it's a significant I think we have to FL things out the question becomes so in Sandy Springs they found one was a donor who donated more than there were two donors that did their giant scure two di for the sculpture itself we knew I'm still surprised this is considered in a c County well that's what I was asking uh Veterans Memorial and why the county is not stepping up a little more what that's possibility back so what am I hear am I hearing an action item here it sounds like you want additional funding to supplement to 450 or no to give ourselves a deadline send email ask the amount of money they're studing now TR like SE water police fire

PRI so the actually need to go back to Decap County see if they have some money or is it was it to do additional private okay Rachel needs to continue okay the momentum but do you all want to go and bid it because then we get a solid F we can go ahead and bid it once the documents are ready and then we'll know because I'm thinking this G be just based on what I know of something like this I'm hoping it's it may have a three in front of but we'll see that's one two is what's aprit we want partner with to help raise M they have a new Foundation expresses and Bricks was public dollar building the area right and the private dollars were building the separate so that would stop plan future there's a place that somebody okay I've got something right right or well do I want to set a three Monon timeline after the bid comes in for plantion the bid will have expiration date what is that is normally good for 90day yeah usually 90 days be on the street for 30 and then it's a big lip but if we sold we sold 300 bricks that's 100,000 miles so we def we def capacity building

infrastructure somebody love this it might be each of them their veter and I'll work with Robert Patrick good good okay so okay so so mayor will work on the funding I'm gonna work with Robert Patrick also someone Department right that's actually a good point which is V here could be considered Premier V they they do like the rest of the it's $1,000 I don't bch cost you know what lost um they typically charge you I want to say 500 to a th when they that's part of their yeah we on bu the benches and then Denny goes out and put couple bucks hi sounds good jump in homecoming ready okay um this very very high level overview um required the parcels in June of 2021 um we do have our adopted master plan so really what I wanted to do was just kind of jump back in this is the the adopted master plan um the estimated cost which is again about probably two years old at this point um estimate is $5.6 million um um the only thing I kind of wanted to to touch on and Tom Tom knows

about this because he's been involved in emails I don't know if yall remember but there was a group um last August um I think the high school start I know the high school very um for S um so so far um Gabrielle has said she had 350 positive responses people who' be interested in this um pickall is already offered at pral Winwood Waterford it is shown in the Bap part master plan um sand volleyball is shown in the Brook Run master plan is kind of base two over there by by Treetop um and outside of this the close to sand volleyball courts are dun White Memorial Park in rville um so again just a community blood effort um it is something that we don't currently offer Park pick all we do well let me say this too on the sand volleyball part of the staff's thought was it's it's a sport gr but we don't offer it's a different uh demographic page wise course who would play it it makes the park active it's a low cost those are the real real um P put together again it's a high level of if if we switched um s you knowall goes out s goes in it saves you know maybe 90 to $100,000 so not you know a little bit um the we could we could have tricap put wi for like $100,000 volleyballs and maintenance is it's very very low right right right but you got get the sand and then you have to lay it out that's a yeah and it'll be it is the cost is what it is but we figure that's the budget we can do it cheaper cheap schedule in run yes so over um by it's going to be same volleyball with a

pavilion that's that would come out um it would be kind of tucked back towards that PE Road there's a really old wood one as you come in be proper will um but just yeah just I said Tom's been on the emails wasn't sure who else you know kind of knew that sand sand valleyball is so very much on the community's radar he about it once a week um just kind of get your thoughts on if you'd be interested in that change how we want to approach this far probably I mean it's it's pretty I bet that your sand like the biggest part um and then one thing we're trying to look at though between the parks parking over usage there's so much go going to B going but we want to volleyball will have a big follow there's there's a big group that plays about every week on the grass right there by the by the Great Lawn St they were there're there a lot so definitely definitely would be used um that's two two this is for two think it's yeah and I think just like in thinking the big picture of this part too is that keep in mind that our idea for the playground ER is Century playground yes um and a this the to pick a ball might not necessarily be compatible with that use um it's not so a long time ago when my oldest children were little everyone took out their sand Bo cats I thought about and rabbits how

that I mean is there a reason there's no beach volleyball cours at Metro Atlantic those is that um I don't I'm not actually sure I'd have to ask around I know B's got a big complex Aletta so there's definitely still a draw yeah alfetta I think is where um there's big like Geor Corporation there actually I mean not pass out but to keep the children I I think there was Reon we schools G how to keep out ofand it's just that it's dangerous it has something to do with the there was a reason and public health reason they took them out of part I think part of it a lot of the sand boxes they were they weren't maintained they held water to after they got oh did have to like a litter box well and that's why it's appealing to Mar that's sweet R up there those and right so typically the groups that do s volleyball well they take care of it themselves it's kind of a it would maintain we maintain right one humor and one serious point I just Google maintenance they saw something called a

sand other comment is is this the kind of project that could be put in as like the first thing in this part wouldn't mess up our ability to tear everything else up to put things and that's kind my thought a is prob get Dam that would first probably last but this could could J soon and if trucks have Tove through that's kind of oneing aspect is this might be something exp get something de right yeah it's good it's a good way to to activate like said even if we didn't want to have Pond or you know conru we do it this this is something that even tries could do they're equi to to do that so the what I'm kind of keeping on my radar is once the work run Maintenance Shop is done the White House that's currently inous by my operations team they they go there so really this part STS we we have start gazing we're trying to program it in other ways but this would be a nice way to activate it and still keep eyes on it once my team just refresh the group is the White House is g to stay the correct no no no they were yeah so yeah the The Brick House comes out for the playground and in rest building to go that White House turns into a community space historical it's okay where it is on the site to move housef good think a lot of people

you're playing on the beach that's all you got anyway something you want to do and activate I mean I'm definitely for making the change in master plan question are you interested in the be falling through with P getting pricing for a bill out or we think just maybe volleyball start we need by the end of today to either I don't think we're going to end up with list of projects prioriti we need to have a plan on how we're going to do that by the end of the day we didn't bring the list priori we can find we got but you you what do you think what's realistic for today well I think we need to discuss is we have about $5.2 million in unallocated it by by Shing some of the funding around and what's currently sitting there un allocated dedicated to Capital that we could put into a project if we prioritize say this this is the project that we want to build um not that's not from the reserve so this this is is unallocate so right and I left my folder in my room so I'm going by memory the numbers might be a little off don't don't hold me to it dollar for dollar but currently it is roughly 1.7 million uh and this is this is the money from the shelter person uh with is 1.7 million that's unallocated right now that that is sitting there that's available to go to a project uh we dedicate we uh allocated three million to maintenance I I wouldn't suggest we take all of that however we're we're two years into a fiveyear of 600,000 every year first two years in year one we

spent a little over 500,000 up to 600,000 year two we spent a little over 100,000 that means there's roughly two years have gone by there's $500,000 that was budgeted and not spend so right there is a half million dollar if we based on what we've used looking forward I think it's reasonable to suggest we can debate the number rather than leaving $600,000 budget and cut that in half to 300,000 because we also have remember the new SWAT has money that can go to maintenance so that can kind of replace that we pull out 300,000 for the next three years that's $900,000 there um um and uh and then and then also there's um the new SW has 1.7% that goes to par that's about one and a half million so almost something so add that all together that's about $4.2 million um and so that's money that can that is available today not taken from operations not taken from reserves that's money that's dedicated to Capital that we is Ava for us to put to a project if if we so we can make the money it's technically over six years but we can do one one question do we have pending caps where we think [Music] ourd chunk to to help out some of this is going to be restricted the 1.7 from the shord sale will not be restricted

pulling from the repair part will not be restricted the 1 million for Parks is restricted only to parks that was the basically reducing the remaining three years from 600,000 to 300 so only a million his for chosing what what is what what I haven't mentioned that's currently uh allocated in the plan is there's 1.5 to the maintenance facility and there's one to Turing how much do the maintenance fa we'll have a final number next month what's it about you think well right I think what we ought to do is you keep that our next step has to be is have you know this much money and your list is this big if we're if we're going to spend money that isn't allocated will reallocate money that is allocated how are we doing that what's our criteria what how is it presented to us um so what is the timetime

[Music] keep going well so while cat say things it's a little kind of overview of what we've been um we currently have programming through GaGa ball that's that octagon shaped um ball game over by the playground um PD has has recently been using it for a training course um and about twice a week for February and March P stre Middle School flag football uses it for for practic um we talked a little bit yesterday about the temporary art sculpture as a future way to activate this park um so really for this one is just again just a review of of our master plan um estimated cost about 10 and a half million dollars is the summer but probably one to two years old um just get your thoughts on and we have the install bathrooms there right other groups asked like I know we we still that like kids Fitness classing sometimes the youth conditioning um haven't she moved to bur run stargazing the newest but are there other opportunities like his Fitness class that might want to use yeah we have it and periodically like said P mle schoolall uses it um it's yeah just have of a lot of drop in groups if you will right upper level so the question of Wildcat for me is you know kind of picking up what mayor's comments yesterday about instead of looking at these projects in their totality can we

scale them down is this is this a project that we can phase to maybe activate portions of our master plan not have not have because we don't have what was it around $10 million or so to build yeah so we obviously don't have that sitting anywhere um are there ways to activate the space by phasing in either maybe doing the tur field or doing a portion of this or whatever that the council prioritizes as most important element of is part this one is a little trickier only because all the site work at the front of the um that has to go in um I can I can look and see what you know if we do a phe approach what that what that might look like but um this one is a little bit more complicated than it come from just physical these show if we were say say forward just get a swag estimate of it the mul use field and then what what other things would we have to build approach get would asking I mean I think we're going to do the volleyball courts to it's probably would be interesting probably needs to be perc with I think changing the master approve so I think we would need to present these things counil I know well and then if we do a phase approach just so yall know I mean the phase approach you want you want a Master Grade you would want to go you got to go and put your parking lot in whatever your number one thing is and your restroom facility so you know if you're if it's 10.5 million you know you're gonna cut that down by a third you still have both of your expenses already done because of the grading I mean but you still it does save money

and if you haven't made a full decision on what the other amenities are there's nothing wrong with that approach first I mean that's how we that's how obviously much different situation but that's how we did BR Ron did didn't do it all at once that's right um and if we wait to do it all at once we'll probably never do it quite honestly uh unless there's a large influx of capital funding so so we I think we need to adjust our approach to these projects so that we can deliver some new amenities to the S I'm going backwards a little bit but it's special need the answer the answer is yes having kind ofun that program pass with the county the chance would be SL go the county for that there are it's it's it's very hard to do that we basically almost are ineligible to work with work with right to be very upfront when they send out the application those

decisions to talk to the know but we put the um we got some money from the state in a Mone we got St but is iter okay someone will send me right even though it's their property somebody else [Music] yes any other comments about wild before we move on has other sidewalks new development so um f School Earth a lot of this you you've already seen there years yeah again just just a high level youall saw this um Monday night of post closing agreements what we've done um how the current I reads um and then I did drop

in because it was mentioned at the last council meeting the field lights that we put in um was about $160,000 and we did that um to just help increase um programming make it more available in so that third bullet there that's maintain I'm so glad you asked thank you sorry this is want so yeah just kind of a we've done the last few years um again on just what I would call more aggressive or increased maintenance than your your mowing things like that um we did Turf planning April 2023 um and it just has a little highlight of you know it's more aggressive than residing it it helps um you know Li helps datee with drainage um cost us about $32,000 to complete um we could reside um with a cost of probably $10,000 the the biggest concern with that is keeping people off while let it sit let me let me say something there on that too and I spoke to Eric yesterday talk we were going to do a treat and this was be a Hot Topic Eric is a COO school system and he was saying you know his phone's been ringing a lot about the field and so what he said is and I I told him our plan what Rachel just mentioned which is the spending the 10 grand at the end of the school season right with so May June closing the field for a month that reestablishes that's a maintenance item he was also saying he can help participate in some of the mains in that field he says the field is overused because that's your sole problem is over usage of that field he's willing to help with that he said also though that even though he had told me a while back and he's not eating the word he's just saying it's a different

schedule that there's no way they're going to Turf that field in the next six years I did say whatever that would be the earliest if if ever right and so um but he was 100% he goes no he goes if y'all Gras it they will help closures and help also put stuff up f explosed after it's rained I think that's what Rachel a little bit more but what I'm saying and it's this is this shouldn't had be an ask for the council it's a maintenance item we would like the plan is to reside unless yall say you go to a route it's to reside it in I'm G call it May June it has to be done in the summertime it be closed for a month after that whatever time it takes to side it close for a month then reopen in time for the next plane cycle then why are we not um so I want to ask ask questions about so for someone so when we first started talking about this was when your committee meeting 2022 and we were getting no responses as a reminder if doesn't know superintendent he is very very Pro Sports he sends his top to meet with the DC mayor and they are so

excited to share facilities with us everyone is talking about it and having a big discussion and then they say we'll never do longterm govern longm they would never do they were saying is deal they gave done with they would never do again which the mayor said In fairness is like the done work just doesn't work after that we been all over the place one person would come M something and same person or different person think I sto talking about it for a while we have and I also believe that some of the answers we were getting was because they believed that they were going to do Middle School athletic stxs this was their priority and they would have not be Tangled so in the last um it's become I guess in the last months it's become clear that your Capital needs were much greater they were or the cost be I don't and so now they're not doing Middle School Fields anymore as Department SP and they they may be a better more willing part I have questions I have a question er do you think he's saying that they would close the field so my experience with that field is not my a lot on Saturdays any time we have an event at night and that Feld feels like to me it shoot from 8 in the morning atast till

St 10 up they not pay not pay fence was lock the fence so is what he's saying is it they would come up with a way to keep I have a feeling that a turf field would Ed a thousand kids a day for recess then after school and then 12 to 14 hours a day Saturday Sunday it's a lot of use not an expert but I think that's more use than ourc not that correct and that's what he was saying and mayor you're right I mean you sum very well the agreement date always they're all over the place they've gone back until you it too who knows which way the B swinging at that particular Moment In Time the difference for us is it's a m the grass is a m to's point when he asked you number three on there we are obligated maintain the field and one of the observations I made in a parent the other day was is that we didn't have these conversations last spr so it do like I have no emails in my email box of parents or kids playing soccer or whatever saying the feels unacceptable it feels like something happened that has raised this issue more I you have any thoughts on how that got to this point where the field is in seemingly much more shape than it was last is it seemingly in much more shape than it was I'm definitely hearing about it more morning um and I don't know if that's because publicly talking about for a

while but it is it's it's that ITI all water Le of some sort so we so the irrigation we've been toless since last Thursday um m is still trying to figure out how that's how it's leading on to the field but there's we are gathering because the middle of the field um is so dry and so reded out that's where everyone's playing we're seeing some water along the edges um we look stor looked at it's not r a storm water issue it's and again this residing will help with that as long as we have healthy grass it helps drainage helps water um well so there's the Cs backf forent are they've they've been messing I don't know DET so that's that's their maintenance correct um it's speculation is because the our irrigation valve and that are close together that there could been maybe ours turned on because ours has still been rized War enough Iration to be back on um but because we've been talking about recently with the rain another barrier I face is yes whenever it's wet is again keeping people off because I don't really just makes any SCE so when you do um whenever operations needs to close the field they work with Coach Savage whoes that Fe teacher says hey you know they work together to keep kids off of it and then anything at night when we have ownership at the field Kate calls all rentals and says you can't be on it you need to come at a labor date um so and again just the greatest barri we have is we can do those two things but to your point mayor is all these other groups that are coming at night when you know have sight we can't you know the other day we have their fencing around it but we can't G

it because again joint ownership um some had put out caution tape ands much um yeah we I mean M us would love to reside um there seems to be an understanding of that what that means it's it's closed for we need it to control right but I don't think the condition in that picture is caused by Houston rain it is there is obviously an issue doing that because when I went over to the field last we hadn't had rain in well over a week and there was standing puddles of water that that is not raining that that there was a leaking pipe somewhere and all the spots of the field that looked like that were puddled water so there is an underlying maintenance issue there that would solve that part of it because the remainder of the field needs some needs some atten some love but it was not the only where places where that condition existed was where the water was leing not not that's rain now again people use the field in the rain it's it's going to tear it up a lot quicker but not to that level but that's sounds like the fields are used 247 that's that's a good thing unfortunately the overuse is also an issue meing the F makes the best use of the dollar playable hour you get a lot more use out of it and then for weekends and for the places the times that are being used by gr events to me sense minutes talking about talking side or tur tur artificial right you the is grass I want tur as we plan for the last budget I'm trying to understand what's changed I

don't understand changes in change in philosophy as far as the hours right now we under contract we are paying for all these get are Notting it out because it sounds like a lot of the groups don't want to play there anymore because of the condition of the field the lights I think we made about 158,000 l j on WE program at night for for rentals again there's still going to be pickup play and things like that then we had our school board members saying will make sureo so again I don't know all the and outs I just think that we've have this program Community has have been asking for it think it made sense for theable doll just um like to use ter pre issue obviously if we took if we took the city D with IG away and we didn't have City public folks using this that fi will probably be in better condition Ian it would be less used be less used it was just school and only the kids after school adults

go TR the school so I've never done that because I know it's property it's not so does so the C County does not enforce trespassing they don't and if I can just say one thing mayor so back when we got this property the leaves back before we move the baseball fields over there this field was in horrible condition school system did not maintain it at all that was why part of the deal there was a huge there were holes in it it was unsafe because there was a a massive drainage pipe under there that we had a rehabilitate so you can even use it so somebody wouldn't fall through it so we fixed all that put Irrigation in added lights on our and was part agreement I think they did yeah so that's that was the history but the school my point is they didn't they neglected and the contract in the I there are conditions of either part of right so is the termination cuse I'm just I'm just I'm just throwing something out what want to terminate the I and then we'll just build our tur on on the wild C but there was some there were some complications because when we put we moov the field remember we got to go back to the whole picture thumbnail real quick which was the Austin School to rebuild a new school so they put it where our old baseball fields removed our baseball fields over off Barkley at Brook Run we having school properties we bought that from the school or the trade we did a we did a lease in this other field over here but it was all prepaid as part of the original agreement was prepayment it worked all the numbers out so we paid it was all part of the 25 year raar and Ken's researching to the against degree you may have something else you well so I I think the answer

the question he's kind of sumed it up is so R in the b ball that it won't be easy to unwrap it but I I think the issue and I think with Rob and I talking about earlier I read the contract it's conv is all get out I don't like the contract myself but you know that's just me but here here's the issue I think the underlying issue tur versus son you're obligation in that agreement is to maintain the fields under George law I'm reading because I looked it up under George law main this involves routine upkeep to keep assets in good working condition while Capital Outlet conferences expenditures that result in acquisition of fixed assets or significant improvements and increase the value extend the life of an asset I don't think turff is a maintenance issue I think turff is a capital outlay that's being justified as a maintenance issue but it doesn't match the definition of George law in my opinion that doesn't mean y'all couldn't figure something out now I'm not weighing whether nve for grass what but the underlying issue and it deals with this consideration issue that the mayor talk about in matties Clause is you would be improving somebody else's property significantly by the investment in Turf with your legal obligation because of all the other movements of real estate and everything else that happened in this transaction was simply to maintain that so I mean that's y'all's call well I didn't weigh in on that agree one I guess one thought or question independent of what we decide here if we fix the field you know fix the r point it out put sounds like thank you for turf

grass if we do that sounds like that lasts about I'm just trying to if we decide to put artificial turine my guess is that would take this a year for that to ises that sound right I'm just trying to think is this something we need to do now regardless of what we decide to do long term we're going to have to redo intergovermental payments sounds like to get one million is that what huh is that same well I'm saying if we want if we decide to go with gr no matter if we decide to go with artificial turf it's not going to be a quickly resolved issue because we have to fix an ing government agreement is that what is that what is that that's the first time I'm hearing that well we have if we're giv a million to school we add hour to okay so this is a new I'm just trying to figure out artificial Turin we require a new IG for the lights I got to interrupt not a new but for the lights what I believe we did was is we took the Twilight between when the hours we were able to use the field without the lights versus the hours field with the field with the lights and that was think what we did how made it Justified it was increased use and we had a value we had we had all this man we Ste

originally where everything was worth an hour price and everything um you couldn't do it making $18,000 a year to get to the build oh no no no that's like that's not what it is is that if your s scams and I'm done Wy and we crosswalk to put crosswalk over byty and us that's the thing that's right well point I was trying to make is if we decide that you want to do we're going to have to come up with some way to balance the that's we're going to have to come up with a plan and put it out to Bid And I think by the time all that would happen we would almost have gone through whole cve brass cycle or Maiden so no matter what we decide to do about what the ulate surface will be sounds like we do this right now I'm still stuck at if we do [Music] AR that's so what but but when you're saying that school not interested whatever before we even go down that road because there are some challenges that we would have to figure out and there there's I

I believe there's a solution there if both parties are more dat to get there I think the bigger conversation we need to have is we know we have very Li limited resources that we can invest in the capital project we talked about homecoming wild cat um there's other projects on list as well uh I talked earlier that we've got about if you include the 1 million that's already allocated to the instrumental there's about $5.2 million sitting in capital with funds that we can use uh to build something what we need to decide is what's most important to us in a perfect world I would say yeah let's start this field down would be great but it's not a perfect world we don't have unimited resources is this the most important project for the city to do and there are the complications of the fact that we don't own this property is it better as we're better stewards of the taxpayers money to invest that at Wildcat instead into a property that we own and have 247 a use of versus a field that we have 30% usage of and and I don't and I'm not saying one is wrong or one what I'd like to do is let's have the discussion is this the most important thing one thing I I think is important we're here this is a strategic planning session it's important to know out Peak Street turfing putting Turf on the P Middle School field does not exist in any comprehensive plan any parks plan for City it never has um when we when the Citizens Capital committee initially met that was not one of the projects on the list it was added because of a public comment that somebody advocated for um and um and that's why it was added for consideration and as I pointed out in the last council meeting the allocation of funding was part of a large larger big picture $75 million capital investment plan that presumed a successful Bond right um all of our

priorities and where we were funding projects out of was based on that being successful when it wasn't we had look at all those projects and say okay I think we we need to decide what's most important for the city right now where are we going to allocate the money maybe it is Turf in the field I don't know that's the discussion we have to have so I know John you've been advocating for this do you believe homecoming wild cat any other capital projects we have this would be the most important and I'm wide open to that discussion based on the longstanding discussions longstanding contracts the capital committee where I believe they go into said that was the number one project to me that's what I remember didn't rank projects just to clear um the investment in this part I think in turfing of for long-term investment is greatly beneficial to our citizens we know that part to being play 247 if you want if you want maximum usage I think that tring that field makes the most sense there some history there it's being used it's being used every day by not only school kids but then after school kids our community members and then other outside groups that are using it off ours will converted that to Natural technical use be the best use for me can I interject as your facilitator here because I I'm seeing that this is a very important topic how you allocate Capital among many many projects right so this is probably a larger discussion it's either we go down the rabbit hole now on individual projects and try to make decisions um or or we put it on a parking lot and if we have time this afternoon come back to it we have

20 one one one other part of this that John I you one other consideration for us to have and Rachel I don't know if you can give us defendent ADV answerer our goal is to make that field as usable as possible is per isn't the only solution how much would would the city have to invest to in sing and maintaining that like for example it's going to cost us $1.2 million or whatever it is D that field with an expected lifespan of 10 years over the next 10 years if we invested $100,000 into maintenance would we get the same playability out of that field or is it much like for example are we are we getting the same end result for 10% of the cost or or 20% of the cost and maybe that's the more effective route to take I I I won't argue but I want as many athletic fields in the city as possible for for the kids but we don't have unlimited resources what's the best use of our limited money is can can could we get the same usage out of it sing the field and maintaining it and at a fraction of the box and and for some of the unincumbered funds I know there Capital but then is operating right so like you say staff is an issue how how can we monitor that feeli effectively and use B um I need a lot of parttime Rec so to have a question and do I don't exactly I mean eventually we just have to put this on a but one of the things that concerns me is all over the place myos was a part of

e which is we could put the turf down and in the negotiated IG that's it for us we're out of maintenance business and it becomes the school system's responsibility but we still get to use I I don't exactly know how that works an idea in my head I worry about a is not our property and that's a big investment but also B it's not our property and we put CH down and I don't understand thought they also get to use baseball fields during school day the baseball fields yes because what we're seeing on the Internet is there thousand kids outside a day using this field is that not accurate they use the baseball fields a lot and so so they use and the baseball fields are mention earlier sign there is signage Mo to but the school field that was the goal any they're using grass they're supposed to use the turf the artificial turf on the baseball field to track is the track but that may be part of the thing it's not supp it wasn't I need to verify that internet tells us on Facebook that 1500 kids a day and the emails we're getting that you know 1300 kids a day are using that field stud one of soever so we'll Dr that I think we need to understand theuse I think we speaking for myself if there's a deal to be so I one of my reluctances with the turf is is that we

are obligating ourselves to maintain the turf but also future Council you'll have to replace it not much safe Revenue because whatever and then the third thing is access but if we could Turf it and lock the gate potentially that might be the best bu I'm just saying I don't know for sure but those are the of question we need quickly reather after I don't disagree I think realistically if you said today spend the money off Turf it I don't think I think the is question we need to understand is what changed between a year ago and now is it this water Le when did the water le start because PL started a lot sooner than you two days over Thursday or whatever so regardless of what surface it is it has to be maintained we have to we're not there every day maybe

that's the maybe that's part of the break so that I think is the best strategy a lot of understand we can't vote here but I just I mean we can't just vote yay or nay on I mean it has to be holistically when I talk to citizens who you know they said well you need to turn the deal right but we also pay a mortgage on a park property that doesn't have B and we own that so I think my point yes um from what Tom said like you know I would like when we have that conversation I would like Rachel to come to us like yes we can cherry pick and and build out partial wild cat we could do this we could do this and so we have a whole big picture versus just are we doing turfing because the turf to to to answer John's question what changed the parkon fail that's what changed so we need to now look at what can we do with the limited funds we have available and we have to have more information about can we actually turn at wild cat before we do anything else we all bathrooms and we have to take homecoming far septic to do that so it's not just one item it's 10 items and I think before we do that before we listen we might not be able to do it right away because going have to come us with more information and I'll just say that I think we need to be careful of not making an emotional decision on this we we go through planning processes for a reason um we we invest a lot into our planning not only financially but in staff time and Community time having think of the the

master plans and they took over a year with a ton of community feedback as far as coming up with that final master plan and we adopted that plan and that is now an official plan of the city and because something else pops up maybe it is the most important thing but maybe it isn't we we need to to stop and understand that all of the plans we've developed as a city were done with a ton of community input and and that's why they exist on our books and we can't just ignore those to the life of better turn the flavor of the month this this it's an emotional decision I get it and you know when when little girls are sitting there talking about their soccer yeah it talks at the heart strings absolutely you want to do everything you can to those kids uh but we've got to keep big picture and not making emotional and and like I said I'm not saying this this this may end up being priority number one we need to look at it in totality with everything else that we've already gone through in the planning process to make that decision in my op what I would appreciate we didn't do it a year ago we could have but we didn't have a capital unmet capital needs conversation over the last 12 months um I'd like to look at all unmet capital talk about Parks but yet we we do have other things so I think the conversation we do have a look at is it a public works is it a building is whatever it is we have a 5year CIP so let's reinvent let's look at everything and then yeah program these things out so put it in the CIP let's formalize these things rather we trying to do it one second is to do this maintenance

that we have to do within the budget that you can do internally or no I think we need fate us yes we can come the plan that's a good direction right there and then we can we can work on that for now because spend if we spend 10 grand on grass that's that's would 10 grand $10,000 no no that's what we already did we did we did that it's just it's just it's just 10 grand talk over put be we'll do what needs to be we'll do keep cing back to that that at least gets field better we can do that it has to be certain ground temperatures to be able to do it if you're saying you got to put time frames yes I want to make sure we get that going so we can we can certain something workable while we figure out we'll get that we'll go set the calendar for that I'll give costed on that Clos also find out more about their usage during the day of that field that's going be control he's willing to work with us on that and of course the track they need to use but the field is still lately the email sayot we'll get to right my understanding was in the original agreement was they were going to use those tur Fields as part of their

complaint was kids would come back inside dirt from the mud and stuff whereas the graph the artificial tur they don't have that issue so as my understanding they were using those fields that's how was designed the Design's been a while you people come and go so I don't know something changed with a PE program there during the day but we'll get to the bot I think youall made a great decision to get a immediate solution and we can keepig out I'm clear know what to doel than sure and I've already reached that while we're here but I'm the bigger yes sure to be as soon as sure fa all bu Richard be sure we get that on your list too about the buckets can you give us 15 more minutes please finish this one go ahead sure so we had until 10:30 to finish topic five so we've gone through a through D but there were other submitted topics and how many of these you want to get um and it looks like we we I don't know if you wanted to talk more about winter Chapel we talk L what was remember this was under investing J and the ones that became presentations like we just saw focused on Parks a little bit on the other one the rest is a laundry list of other things in the area um and he's he's right Winter's Chapel is a place some put down PCI doing incentives uh under investing done whaty uh somebody put down tax special tax

districts for parks and police uh two people put down should start and talk about it um I'll go through quick then we can uh uh two people put down a CIP priorization or review uh one person put down PCI Trails Wildcat and homecoming was put down one by one person uh PCI non-car option was something under investing done will be missing middle housing raised under this office conversion mandated striping for automatic Blane keeping and City investment in expanding entertainment and that's just kind of the summary of all the ones that got submitted the for winter C I really like the idea asking was to I think when the city started Georgia Tech students came and did a study of the village right John yes I think it wouldn't be a terrible idea I mean you know you're talking about in the comprehensive plan but we're not funding a small area to study Capital right maybe it's reaches out sometimes maybe I don't exactly know what we be looking for but maybe you and John that our ideas but it feels like if we were just I feel pretty rless about the area what should we I know Joe has an idea for a part but like what should we be doing there Economic Development it's hard because it's two cities one is Walmart is pretty if it's stable and up and down a little bit not not sure do

invest because again that's all the businesse for I'd like to get the county to move the fence in a couple hundred feet in Fr of the Waterworks and I of wonder about um feels like quality of life issue like there's not necessarily capital investment maybe it is capital investment and not Economic Development what is it that we can do to help that well I think part I think part of it starts with creating vision of what we would like to do that because people that own there's there's a whole there's different Parcels of property owners over there what what are their vision for they just hold L it's not doing anything now there's sites there that that are horrible and that kind of you know who first there but what I will say this as far as the city investing we are investing in there and within five years from now we will have a really good trail Network that will come from the border City border with s fure Corners up there at Club all the way down wter chapel and turn oner down to Lakeside connecting to a city park U be a catalyst for getting connecting to F blue and lock forest and Four Oaks and a number of other residential neighborhoods we can kind of

that can kind of be the Catalyst for getting some going there but one part abely I think we have to talk with Corners too right have to Vis and see what they can bring one thing I believe P Corners is building a park uh kind of over the um actually closing a public road and into a par right behind where wall so um so again working with SS like richs do this without extra we need to do you think we should do and then we can plan together so then so maybe by the end of third quarter we'll have some guidance on or a strategy not on the plan going to be but do you remember we did a winner I don't know who was here started plan and the planners we hired I walked into that meeting and they were taking all those apartments down and replacing it with 12 Town Homes and I was like I don't know who was here joh was here were you here

family right and I went to whoever was the staff person and I said he asked them to look at economics and they had they the Consultants responded they had not to so then we hire the study on the underlying economic values that land is extremely valuable and that was sort of the last thing we did that was like oh well so I think we need to step back into it and sub even if it's just duplication so we'll fig okay so what I'm hearing is for an action item maybe uh Richard take a kind of the lead in formulating some sort of vision working with kind of back here's here's kind of what we can do not in specifics but here's here's kind of process a plan okay um so there um as Jay mentioned there were a bunch of other things that were brought up now we've got three minutes it so I'm I'm and we probably need to take a five minute break at some point before we launch into we need to check outo and police or Public Safety to ensure so I don't know like so my question is really to stop is that possible and does that become a conversation when we talk about funding and when we talk about our capital project list does that come is that part of is can that be part of the conversation or is that just not a thing it can it can be part of the conversation it should it is it is a tool in the toolbx it's used depends upon Allis so would we have this overarching conversation about Tapo projects then that needs to be tool that

we have and how does what does that look like so far to to give a just like an example that's not been talked about with it you could create a special tax district for Capital a tax to fund capital a different way of doing it's not common but it could we don't just so there are tools so just kind of we heading into the public question that's I kind of just throw that out there so it's part of the conversation okay okay so we had uh Beyond those two topics was the CIT prioritize and we CDI PCI Trails Wildcat homecoming did we cover that there sufficiently okay uh PCI nonar options we talked about missing middle housing need to park that okay um office conversion okay uh mandate striping for automatic land keeping I guess that was mine basically I like the uh the Rainy Night want to be a to see Road and and go down peeler I can't see the middle of the road but um your head the point is that there's technology there in both the striping reflectors cars now have Lane keeping

sensors on them looking into the future for the next you for all road construction maintenance what is the new technology that's being built in the vehicles thinking ahead to put the technology is needed whether it's the right color striping whatever the issue is into the roads it's a longterm fix think I don't even know enough talking about all I know is that my cartel so conversation I don't have answers all I'm technology to help drivers where we going with that PL feedb on that I think can be a broader category like street signs in easier at night to figure out and making a broader small fixes to our p and on top of that I would agree with you but then there's like the stop signs some are reflective we can put that on the parking lot maybe want we have our we have our road roadway Safety Action Plan we have a safe streets program manager this sounds like it's roadway safety the end figure out I thinkology as as I know everything right now to see so that's all signs all the signs we put inet the reflectivity but over all that stff we it's just a matter

refreshing really keep I saw gr recently uh Michel traffic like at [Music] jell around it oh back on the signals we've been doing those as we have avone to do it it's the main purpose of those is the signal goes out at night it's and last item was the city investment and expanding entertainment and we have uh I don't know if you if it's a long you want to talk about it a lot says 10:30 um probably schedule a five or 10 minute break people also have to check out so what's your pleasure do you want to talk about that now or take a quick break I think that we need to develop I and I think need a philosophy on providing programming private spaces do that there's a request there's been a request last couple person that we take some of the resources from putting into entertainment in other parts of the city we put it at the so for example

concerts but but but L you're say now is that supposedly because to conversation right this conversation free dates not free dates but just leadership create them and so I think we continue to like and I'm a board member it is myself we we might also just I'll just it'd be great to have consistency so I know I know David Avis is awesome I I wish youc but um just this is way micromanagement but it's consistent so was like oh every third Wednesday we have somebody playing but we don't know we don't get set that we're not paying so the the expectations in the public I think is that we know that here's regular all right I need 15 minute break and just reminding every check

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from you're up Chief you're up good morning everybody um Chief before I get started I just want to um yesterday marked my 11th month as rief says time time flies by and I just can't express my we were in transition yeah we were in transition two prog sport I've got from mayor council city manager the whole staff in the back is phenomenal they just so much for supportting our staff for what we do every day so uh first thing I'm going to talk about is H dfr that's our drone first responder um for those of you on the other side that hear the the Rocks crunching uh on the roof we have H spotters up up up on the roof so when you hear them uh walking back and forth we're we're that's because we're launching the Drone because we have to have what we call a line of sight so uh right now we're going through the permitting process with the FAA we've got our first permit done and then we're waiting to get our radar installed on top of uh right now it's at rinia that may change but once we get that radar up then we no longer have to have line of sight spotters up on the top we're not paying for them block uh is it's through the company called Arrow only one right yep do all 13 square miles it well the problem is is we would need another drone if we were going to cover all 13 square miles so over towards where where I'm at where I live over down towards pib by the time the Drone will get down there it's got to come back and land and change up the batter so uh right now of course our most our Hotpot area is 30b which is the PCI so why drone first responder uh we can get there we can ride first on the scene before we even uh send cars out that way uh clearing calls for service um reduce heavily reduce our response times and to locate

subjects so the other day uh I'm hoping I'm hoping the internet's strong enough but I got a video to show you three minute video it's not that long the other day Roswell PD called us uh we had a mental health subject um that shot up his apartment was armed um was had was going through a mental health episode so they did what they call an ex ping on his phone well the phone was pinging um over um over by Taco so we sent officers into the area um but before we even got the officers over there we went ahead and launched the Drone the Drone uh made its way over there uh we did locate the Jeep um that was identified through flock and we were able to locate the suspect before we even arrived on scene so when we get on scene let me see if I can try this oh you can't CD Now what but it's the picture there we go there we go I bottom bottom left here

so on that day we got information from Roswell Police Department about a subject that was armed and dangerous and had been shooting recklessly in their jurisdiction and last known was he came to dumy so we wanted to get that person in custody not sure if he was a harm to himself or others and what we did was we're able to use flock LPR to kind of narrow down the area of where he was uh I was with another drone pilot at the time and we were able to get in the area and start searching for the vehicle uh units on the ground found the vehicle actually inside a parking deck at that point we had a driver's license photo of our subject that we wanted to look for uh so the pilot began searching the area I located his vehicle inside a parking deck where the Drone wasn't able to access to it uh I confirmed that the vehicle was unoccupied actually noticed our battery was getting a little bit low so I flew back to the aerodome real quick to the dock I was about 350 ft in the air about 1,200 ft away and I knew I wanted to keep my distance because if he is suicidal and armed I don't want him to know that we have an asset above and spook him we finally got in tell that he had a tattoo on his neck and I saw a gentleman standing in front of one of our restaurants and I zoomed in a little bit and I saw the dark mark on his neck we then responded on foot with the Drone keeping eyes over us to ensure that if he changed walked away or anything that they could give us that information um they kept eyes on and as we approached uh we were able to get behind him and secure him prior to uh him fleeing or even noticing where we were we couldn't hear the drum from where we were we had to look up and and and look for it so no I would say it was totally undetected but what it was was another use case and a huge success that allowed us to deescalate a situation that ultimately uh had potential mental health concerns and and violent tendencies so having a call come in from a neighboring agency that an individual has used a firearm shot up their home

and then fled from that location that is now in our city uh we're taking all our tools not just dfr but we're using all our tools and our assets from detectives and officers on the ground to cameras and lprs to identify that this suspect is currently in our city we don't know the state they're in even small markers like a a tattoo on his neck from nearly a th000 ft away we can zoom in from overhead identify this tattoo we have our officers on the ground we can bring them in in a safe manner make sure that the public is not present or anybody else is in danger and get this person into custody in a manner that it kept the offender or the person that was in crisis completely safe the officers safe and the community surrounded and that was a huge win so having that drone program to tell us where he was to let us know whether or not they could see a firearm or anything on him really helped us out in how we were able to approach the situation uh to safely apprehend him having something that is sitting on standby ready to go with multiple batteries that that asset can be deployed by any supervisor within our agency they can go on their flock OS Page look at that call deploy drone and get that asset in the air our drone relatively can touch most points of our city within 30 seconds and that is not a possibility with our officers perusing the roads in a highly congested area that we serve um so walk went ahead and put that video together for us because there's no other way that I can convey the importance of this asset that we now have right now we're doing the T the testing and evaluation um of the aerodom from January until July um but we need to come up with the funding for the rest of

the year so that's just one success story um there are many other we've had calls out on 285 um overturned vehicles that we're able to get over there so while we can coach our officers in best way to approach the scene we had a tire that was in the middle of the road wasn't in our jurisdiction we flew all the way up through 285 and up being Sandy Springs that that causes two units to go out of service we were able to cancel them so they can go back in service we had a another mental health subject um that was in the backyard we got the call it was a similar Street it ended up being in Atlanta but we were able to get to the street because there was a um a gentleman that was in a crisis he was throwing stuff out the back of his house we were go over there and yeah it was a call that came in to Dun Woody but it was actually an address in Atlanta it was just a mistake through 911 no no no so the call was meant to go to Atlanta but it came to us so we were able to get out there before and be like no that's not our jurisdiction so we were able to say that's not us went our address corre we went our address in our city oh I see correct um and not only that we had um we had and obviously we blurred out the video because you know this is a a public form um but when I saw the video he did he had a bird tattooed on his neck and as far as that drum was away he we could zoom in and we looked at the bird on his neck we had his photo we knew that was him he never saw us comeing that's great um and another another success story before I move on um was a shoplifter a lot of the shoplifter they'll head from the mall it was a gentleman in overalls he stuck stuck all the clothes into H the belly of or the bid of the overalls and we washed them on the platform before we could approach him and we sitting there we could see

the tags hanging off with the clothes um yeah just multiple multiple success stories so now once we get this radar in place and we get this second approval from FAA the the um the officers and supervisors that have the 108 certifications if they go to the scene all they got to do is hit on their computer launch drone and it'll launch and go straight to the area and hover uh over the over the scene until we can get up there and we can control it um we it can also be done through realtime Prime Center so they can they can monitor it and also you know coach the officers in safely um and the Drone changes the battery itself so if it feels the battery is going low it goes back it lands in the Pod it'll exchange the battery it'll launch again and go right back to the scene so average time right now is 35 40 minutes of flight time depending on wind uh and stuff like that it's not cheap it's not cheap flock is working with us um you know January through July I've been speaking with Richard flto about um funding it for the rest of the year um and then the recurring cost would be $200,000 a year so us educating um and yeah right it's part of the there would be that's right there a budget adjustment it's going from Personnel into operating but still it can be done it's in within the budget another set of eyes another set of

eyes a subscription in essence so it's not a capital correct so we're Notting releasing it yes it covers all the maintenance covers battery life it covers all of that and it's the landing station yeah it's on the roof yes so that 100K is already in our budget testing July through December no we're working on it it's free now six months free and July right so this is an action this is a it's gonna go on the white then next steps right so the next steps would be bring a budget amendment anybody have questions about I I can I can talk hours so if you got questions throw them at me so they have a different drone program they're not using aerodome right now they they are spending 1.2 or 1.3 million on their drone program but it's one person that launches the Drone and sends it out it's nothing like this technology and this is a heck of a lot cheaper than what they're doing now aerodome did go over there to Brook Haven and that's what they're looking at their next step because they can cut all that money out a million pretty much out of their budget going to this ARA but I'm GNA say this you know we've always been you know some other cities are bleeding edge on technology I won't name them because WR on the record we've always been a lot more conservative and waited and we've come we've ended up better technology we wait we observe we watch we do a lot of research on it since we did research on flock loves us as a partner the same on the Block campas two other jurisdictions went with different cameras different types they didn't have anywhere near the technology of the these systems course technology continues to advance but like said they were bleeding edge and it wasn't ready now we this is definitely ready but it

will improve over time hopefully the cost will come circling to ly's comment about use I'm assuming it's only for official business you don't need to have some sort of internal policy about you can't just go to see what your neighbors doing in their backyard AB we do have a policy Chief put your coverage on 285 and you see used 25 it covers all 285 yeah by the time it gets down towards the end it's got to come back but when uh our last overturn vehicle that we had that was uh coming off ADR ramp flipped over we were able to hover over that uh before offics even got there so we were able to start um I think it was a triple earn I think that we had to we had to start which is getting because it was going to shut down 2 85 or it did partially shut down 2 85 uh but we were able to get over there we could see that on fire um and and hover over it and tell our officers which way to go you know 285 it is so difficult is it before ADR is it west of of CVR do I need to get over here and the Drone as soon as we have an incident if it's not already launched we launch it and go out there reality what's your to cover the whole city so yeah so if we if we had a second drone we could cover uh yes sir yeah that'll probably be the best spot for double that yes sir 400,000 I can ask buy one get one you know you never already yes the second one what is the coverage what is the spots blind spots cityeast corner yeah we just have to strategically place them so right now uh on top of our city hall um is perfect so

if we could get get one over there towards the annex somewhere or even further we would we would not have any blind spots no rad let me check on that I think the one radar will cover both drones I'll check on that it's an opportunity for a partnership with the neighboring jurisdiction maybe not it becomes kind of because of the usage of the Drone and it has to be through a flock OSS you need be certified to the single freshwater source for the entire County population that maybe like to have that's just curious on this whole response time thing so like if from zero to on on station so like say you had a crash on 25 over by ADR what what was time from like requesting to have it on site on station I Mayan it be within two minutes I would say yeah two two two minutes um we've had excellent uh response times with that because it's just I mean because we're just sitting there waiting and you know right now it has to be line of sight so we can't go farther than what they can see from the rooftop uh until we get the radar but yeah we just say launch drone it goes up it's around 35 40 miles an hour just Zips over there because it's you know straight no no obstacles and can hover over there so operationally though until we get the radar you got have somebody what somebody just get up on that roof on that there's a tent there's a tent up there and they just sit there and wait yeah so we we we've been launching the Drone all day that'll go away that'll go

right we did add a restro all right we got we got em instruction em all right so Ms um last month I put out an RFI request for information from them my question to them was can we track if a responding fire engine a rapid response vehicle is BLS or ALS and if so is there a way to track that presence in the city in 2024 and then our second question was what is the average time sponsor in ALS qualified individual either Fire EMS for the year of 2024 that was the guidance I was given we have not received that information yet there okay I I will I and I can I can forward you the responses um he says uh the other requests are more complex from a data stamp so it's they're not saying they're not saying no so one of the concerns I have had is that is you all may be familiar part of the assurances we got ambulance response comes terrible was that it didn't matter literally it did not matter because fire was always going in reports I got in the last year or so when I complain that's when we made the first complaint they said okay we'll change it I'm wrong here I think they said we'll change it if it's a senior who SP that we will dispatch fire will make sure is f triage I can appreciate but given that 95% of calls

are entered by fire departments are not fire I'm not that when you come out one for a health emergency that aricle and that's what I want to know that's what she was trying to get right trying to get what and one thing cave too was the rapid response vle is supposed to be automatic response words yes keep the fire truck in the station but which is a good system no we have one one of the three stations has rord resp um so what's happened since is you know we had paying for this extra ambulance for 12 hours this is this is the we've seen a really nice Improvement if you haven't seen this data already every month we've seen a really nice improvement over where we were a year ago before we had the ambulance um and where we are in this system and the process so taking us back to when we first started talking about this in like 2017 the missing piece of the discussions back then was is that the solution that was being being asked for wasn't possible ambulances are regulated by the public health department changes there's a legislative change that would need to happen for cities to be able to their own extremely complicated it was clear we GMA pre pandemic it was just done go to aat County mayor's meeting and I would be representing us and I would say who's having trouble with ambulances and the Mayors would all shake their heads

some of the city managers would sa but nobody was interested in Mak deal post pandemic it's not just a lot of issues Statewide so it be it is a legisl it became a legislative priority for the Georgia Municipal Association to make a change um turns out it's really hard harder simply say cities can have their own zones because in Georgia there are cities that take up so much of a percentage of accting the city had its own Zone nobody would serve the rest of the county so GMA kind of backed away from that but they they're working on Solutions but the Govern made it very clear last year that was not his prior that leaves us with the and they formed a committee which met in January and it's going to me again in July and I went to a like the full committee meeting a few weeks ago and spoke about um so cab is taking some steps they're putting some County money into the system they are Ally they plan to add more vehicles um what they're not doing which is what I think is what important is self dividing themselves into Z so in metro Atlanta the largest county skon is z right hob is two when that is doing best practices which is still Sur through their fire department best practice and then we have so the major right and so and so I made the point at the meeting I was at there's no are

somebody VI I uh have spoke to several people on the committeee with me you know we'll see what happens there but I keep driving geography and the representative believes that when they get everything done that we won't need to paper on station we have we have this year funded this year to figure it out um and it's not just us anymore it's still not as or as bad as we were um but Brook Haven is taking a huge public stance on this um so working with our cities to work the process Chief F has been very responsive to us he he understands got a complaint yester checking to see if she sent information but it doesn't you know but it's hard at this point to know if it was one issue or yeah we uh Eric and I met uh the former mayor for John's Creek and he's actually he he's saying that if we send him those complaints that he will do the full research background with that I haven't used used him in we haven't received many complaints but it and this complaint

was the biggest thing is you what are we gonna do when the money runs out I I don't I still don't think we have enough information to make an inform decision this report doesn't tell me much of anything quite honestly the numbers look great but what is what is it comparing to this is only one unit at a60 the one we're paying for it is not the other units that the city is supposed to be at um this is only oneir of our handling one3 of the responses yeah so two3 two3 of the information we need is is not report um what is the the improved response time measuring against because this unit didn't exist prior was that the city's average response times yes versus what this one unit is responding to is that correct or is this the new city average because it says n60 what what it doesn't include is from when 911 call comes in so there's that when the 911 call comes in it doesn't measure it so what's not included there is that time from the 911 call to when it's dispatched so who knows how long it stays in that queue right but what I'm saying is what I don't understand this is just this one unit's response time what are the other responses and that's what my request for information is that we'll cover cover that with all the ALS BLS responses from all the units that come into our city and he said that's going to take some time which I don't understand we used to get that report all the time used to get it not getting get a monthly report I don't get the month the weekly since we've got that amance they've shifted how they do the reporting kind focus on that one the problem with that one problem that too remember this one only responds to major issues right we have it we part of what we said was that's not respond to minor they've expanded it so now there were because at first remember cting yes so now it looks like

they're answering sure more more when available seven to n is probably and and also I mean it's not when you look at the map of where it responds it's mostly in a per which is fine that's where a lot of the calls are but this isn't helping someone that lives in conf blue or don't North or anything like that it's not improving their response times what is the risk of our service that we're getting what is the overall impact on our ser and in my concern when we're evaluating this and I've said it before is are the units that we are supposed to be getting without our additional are they now going elsewhere are we paying to get the same service we're paying more than to not get En service is my concern and and again we used to get those numbers I don't understand why it's so difficult for them to provide it now which the skeptic in me says maybe the story isn't what they want it to me um I I I I hope that this is successful I I genuinely do I hope this is making a difference I don't know if we have the information to to say that with any sort of prority I will say that our complaints are way down and so I think that's part of the narrative though too it's it's whatever it's not science based why don't we ask mik why don't you send your data request to mik that's May for may we need this information he works for but I mean this is a major concern that I have along with Jay along with Richard plate we cannot afford this and we relay that to the county this is this is a because special funding once that funding's over unless y'all do something different we cannot afford to have I want to make sure that was I that's where we are unless y'all give us different direction but I don't I don't want to that's a

for all these one time funds that right it is yeah and I want to make a point though that if they're not getting fire trucks out there first so we have a bigger problem than just Emil response because that's everyone's model I think though in Georgia um and so I think that um you know to be fair have I've been advocating so one of the members of the big committee came up to me after the meeting that I went to County and they never private they're spending $50 million onul service but he thinks that's the right thing to do and I think that's the right thing to do you know when the C went to private Ambulance Service they did it because the obession obession long over you know as taxpayers were pay for one way or another in a lot of ways and so I but they so they putting skin in the game so to speak finally because they had a zero contract never understood um so they're claiming with all this money they're going to be able to do XYZ and have these Rapid Rescue vehicles and but I did just see that Sandy Spring these are some of the opportunities we don't have because we don't have our own Sandy Spring is starting it has a different name but I think it's on their own through their fire department and I kind of Wonder out but we need to have like we need

them to have these rapid spse vehicles on the road like up and down so that if you have a broken arm they you know best example I have Rec complaint 's and didn't need an she didn't think she needed an manual she thought she could drive her mother herself but she could not get her up and there was a disconnect but that's aect thing for a person in a TR say that but that's all that she would have needed it would have been a 10 minute visit maybe they would have wanted to put her in the ambulance but regardless that's the kind of we aot my son's a fireman tell you firemen will fight the fighters for free get paid open up off the floor what you're saying we know P model gone back to fire regardless or are they still waiting for a fire no we get engines that come out you s okay they usually the first ones to show up there truck yeah we're get the engines are coming out when we when we rep 9% that's good that's a big deal it is all right any other comments BMS okay uh the next uh next few things I'm G talk about are Staffing and Technology I just kind of before I flip the slide I

kind of want to show you where we're at right now uh Personnel wise um so right now we have eight openings um we have we have sworn yes ma'am uh all of our civilian staff they they're were full now with our Public Safety ambassadors they're finishing up their training you'll see more of them on the road as well which have been a huge asset to the officers that have been out there currently right now we have eight openings I've got six uh sworn in backgrounds um I've got three more sworn coming into PT this month uh and I've got one non-sworn uh in the background as well all pretty solid candidates um city manager signed a conditional offer Friday um I've got an interview um um sorry yeah last Friday I've got an interview this Friday and I've got another interview next Thursday all very solid sworn candidates so we're starting to see um we're seeing an influx of applications right now good quality solid applicants I'm very optimistic of getting closer towards our um uh towards our being fully staffed uh last year detectives worked uh almost 1300 cases um and Patrol responded to about 5,400 incidents that is a lot so with our part one crime per officer um right now we sit at 26.5 part one crimes per officer with our staffing part one crime that's you're going to be your Laren your thefts um your more serious crimes aggravated Assa murder yeah lar that falls in minut yes ma'am um that is the highest right now in the average is about 15 so if we were to if we were to add 100 I'm sorry to get us up to 100 officers that would bump us down to about 18 part one crimes per officer so I just kind of want to te that up of kind of where we're at um with the amount of

work that comes in what our officers are handling every day so this is what I'm asking for now so for Staffing with the increase with our Prime uh excuse me our special investigations unit that was an additional four position that moved over to our investigations um I would like to add an additional major uh to our staff and the reason being is because our span of control meaning the amount of people we supervise per um the spanol the amount of people that you supervise is getting greater what I don't what I've never wanted was too many chiefs not enough Indians but right now we're getting at that point I just swapped my two majors um one went to admin the other one went over to patrol and the admin major is taking uh more responsibility off the plates um especially of our admin staff upstairs so we've we've increased the admin staff over there as well um it's also going to be part of my succession planning um I'm always going to have succession planning no I don't plan on going anywhere anytime soon but being able to develop a third major that could potentially become a deputy chief uh eventually um that'll give me a bigger pool a lot of promotional opportunities that'll open up a lot more promotional opportunities which will increase retention and morale realtime crime center right now if we want to see the success of the realtime crime Center I would like to get at least two civilian Personnel to work it right now we're using LD as light duty we have some light duty officers that are in there and and our Public Safety ambassadors those were the two that were uh we were waiting to uh uniforms of backorder for whatever reason we're waiting now they're trained now they're not going to be in there so we do have our crime analysts we do have our property n technicians going in there especially if we have a critical incident we can just go in there and operate it but I want somebody in there uh pretty much full-time and then uh i' would also like to add two additional Patrol officers just strictly full

Patrol um right now with you know this is the most Staffing that we've had um the relief is there um but I want to add a little bit more relief now I'm not talking um the Barry done study is is requesting more than this um but I'm going to look at that for the uh 26 budget from what their recommendations were um but for right now um my focus is on that real time crime Center because I want to get that staff so we can um that's the extra set of eyes and ears uh for our officers that are out there responding to their calls any questions uh from a staffing standpoint questions yes ma'am so of the part one i' actually look that up I I don't have that are there different models like are there we can't be the only sounds like we're the only city in Metro say Georgia metro atanta metro Atlanta I'm just the North Metro Atlanta a mall I just can't figure out um they don't respond shly um so there's budget request it's going to be presented to council and in the next few weeks so we this mid budget ad funds identifi this I will work with Richard PL on that um but yes this is a request that I

would like to put we question or assume that's not a sworn officer correct so are we creating a new position on the or chart yes for this salary yes been not been detered I just wanted to put this in front of you to kind of get some feedback we'll have designated hours we just we'll havep time hourses to where you are [Music] now ideal stol yes sir yes sir I I'll give you two I'll give you one for now and then I'll put I'll make one for 26 this is yes I've got the over for this one but as far as the doesn't change offic absolutely yes M yeah so you're but you're adding you're confident you're get optimistic yes ma'am necessarily and and I will make sure that I'm closer to being fully staffed before I present this so I will yes you ask but you know I'm I remain concerned just telling councel that we are woefully under staff compared

to and I think we need to figure out what tools going to it's ambassadors we get what is it you know te the technology piece has been such a huge um you know yeah it it Force multiplier however you know visibility GLS on the ground is what we say um is the biggest deter uh of crime and that's getting our officers out there stopping cars we have a very proactive agency and they get out there and use the technology to their to their benefit to our benefit um and the word gets out but when you see visibility we had when the Riders were going down in Atlanta we when we showed put a show of force around the mall they kept going to 400 and around 285 I forgot to ask the Dr excellent It's got Fleer technology yeah so you know you know perfect for you know we have that elderly person wander off send it up go over you can it's got Heat Signature it's it's fantastic the the second drone actually saving resources addition what's theost yes correct you I'm just trying to think of what's cost effect be successful first okay

Sor questions from coun they when you rent those drones they update them yeah and batteries first are going to have a certain life I think there's eight batteries that are stored in there and then they rotate so when it comes down and changes it out sends it to charges the next one comes up it's the technology okay and I can zip through this real quick this is uh just the technology piece of it a couple things that we're looking at so through flock uh Nova right now is an investiga realtime Prime database post technology from our records management system and the computer automated dispatch um Force metrics it also runs through flock OS gathers data for officers when encountering suspects Vehicles people other law enforcement mental health uh and violent offender so essentially what these do when they go when they um encounter these individuals when they run them it pulls information from all the surrounding agencies into one and it'll say hey shambley just stopped this guy two days ago they got into a fight with him he was armed and and the information is spontaneous um so one of them is more for investigative one of them is more for real time when you're actually out there encountering those suspects same with with vehicles hey this vehicle was stopped hey this vehicle fled from soand so when you run the tag um and it just allows us to um gather more resources once we run this person run this tag so we know and it'll automatically pull all that information in and I'm only touching the surface on that it's G to be phenomenal Nova is through flock right now they're putting the data in I'm working with it on this it's at no cost because we're kind of the uh the t& folks because we have such a great relationship with flock uh our 911 system has been excellent we've actually launched the Drone while listening to the 91 the live 9911 call that comes in we're launching the Drone before we can get the dispatch so having that person in the realtime crime Center at 247 they're listening to 9911 it comes in they're dispatching our

officers before it even gets to chat from lastly is is a taser um the axon they are now out with the taser 10 I'm not comfortable with that taser yet it is the latest and greatest um I'm hearing just kind of Rumblings amongst other departments I think Brook Haven and Sandy Springs both went to it um want I want a little bit more data for their effectiveness before I want to look at that but by the time they have taser 10 they're probably going to have taser 13 by the time you know soon as we got the taser 7 they went out with the taser 10 so uh body cam right now um our body cams are fantastic if we were to upgrade our body cams um right now um we are able to see live out of our axon incar cameras so at the realtime crime Center some of y'all may have seen that during our our weather related events we can actually pull up um what the officers are looking at we probably saved an officer's life because he was trying to pull a tree off a live power line we're yelling him on the radio stop um the new body camps also will translate um if I speak to somebody that has a foreign language I can hold down a button they can speak into the axon and it'll translate it for the officer on scene and it'll also record the data so it can be um sent out later uh and it also it comes with use of force reporting and an internal investigation software big increase in cost so for all that right there it go from 220k to about 400k a year uh and it's usually under a fiveyear term so we're still doing some research on that technology um uh and then once we get it in place like the Nova once we get that in place I'll have some real data of what it actually can do and what it has done for the officers in in investigating these cases so yes yes ma'am is it 180 somewhere between 220 it's 180 it's $180,000 so it'll the new cost will be 400k a year to go to that new technology so we're under a five-year

contract with them when they come out with a new one they automatically update you on that so some of the body cams like this new one will also if the officer um Falls um and we don't hear anything so you'll know if the officer falls down or something like that it'll uh all the other uh uh units in the surrounding area and it'll also give the capability also give the capability of flock a realtime crime Center to look at what they're looking at right now we can't look at the body cameras the new body cameras we can pull up the realtime crime Center and see what the officers are doing so another huge safety issue um for them when they're out in the scene helps us during critical incident so if we have those realtime crime Center employees in there they can be given real time if this person's in a fight if they're you know doing anything V hey they're down hey they're over here they can see what the officer seeing um so I mean Aon as corner of this technology it's not getting any cheaper um uh but you know the latest and greatest stuff that's coming out is just this huge safety enhancement for the auctions that are out there um so facial recognition we have a um a um software that we use for that I don't know if um Force metrics or Nova has that yet I can double check on that I'm just saying I committed a crime you had a good system now all all it is is an investigative tool so we'll do it can't use it as a as probable cause it's just it's just but but yes as soon as we identify that that's when we'll start running your priors and histories and find out if it's actually you if I don't have any other questions I don't know um we've uh Michael and I

Michael Smith and I we were going to talk about speed limits um so we can te up that slide real quick youed sign uh yeah we did there is a sign up there yet uh yes so councilman second requested kind of overview speed limits I guess um I think most of youall familiar that we for the police to run radar Force speed limit radar we have to get permit say have to show them all the roads and what the speed limits that we're proposing are uh that's actually done through the the governor's office and how we safety I think but they so they approv the permit but they defer to Georgia do for evaluating what appropriate speed limits are for different roads and I think this goes back to not wanting back when there was the idea of speed traps in rural areas that people weren't just making up speed limits that weren't appropriate what people actually drive condition of road so our permit um and when the permit's done it's signed by the mayor so it comes to city council for approval before we submit it to the state and the permit that we currently have is expires for next year 2026 so what we've been working on recently is evaluating speed limits

certain roads and and to request the state to change it need some backup information kind of a report says here's the condition and here's why we recommend changing speed limit and then they'll look like that and evaluate it we've we've made requests in the past they haven't always been accepted but the doot has gotten more flexible in the last couple of years on that they're they're they're being more flexible on approving speed limit so right now the map here shows we've done a couple of these studies one on CH we done when Village and on ashro dwy that backup give us enough backup to say we think the speed limit on these sections of roadway can be reduce five miles an hour and what it is now uh and we're doing over the next few months on the other roads fman purple the red is a couple of locations that were well on um wac near Dom Elementary we're recommending extending the school zone because of where it starts it's kind of over a hill and the visibility could be better to move that extend that school zone and then on Roberts we're looking at uh shifting school zone because it hasn't been updated since the school uh and so we're actually looking at maybe starting the school on right before the Shan Dy Roberts intersection because Walkers that walk from Shan dwy um walk through that intersection to go to school so just wanted to give an update and show what we're working on and I guess if anybody has any concerns about any of the roads that we're looking at as far as not wanting to

change the speed or what so when Chapel 40 it's 40 yes yeah the challenge there we we actually would like to reduce it to 35 but there's this little section you know the North End of S springs and they have it posted at 35 I I don't know if it's in their Perman or if they just did it I'm not sure but um or if it's always been that way but then it goes through a narrow section which is P3 corners but but wette handles that P3 corners and we've reached out and said hey we'd like to go to 35 on the whole fordor and the feedback we got from wette was we're we're not really interested in the change so you'll send me that I'll out to yeah okay because I think I mean we could still try to so that what we want is we want to be safer slow down fast mil hour and even if we reduce the speed limit oner the behavior is less likely to change we have it's a good first step it's a good step yeah okay yeah that that may get something well well I think what would happen is I'm not sure that the state would approve our request because they're not going to like going from one speed to another and then back to another in a short distance but it really needs to be

I think it's more likely the state will approve it we all say the whole road is this um and you mentioned peeler we're we're planning to submit peer I'll say that the study's already been done or they've already done a preliminary evaluation of that and they're not the engineers that are looking at this are not optimistic that we have good documentation to say this should be changed but we're going to submit it anyway and see what happens I guess where is that at now trying uh it's 35 now and we're looking at 30 I mean I think eventually when the path is in and we kind of change the character of the road because that's one of the things they look at that is you have a lot of bicycle and pedestrian activity I think when all that's done it will be pretty a lot easier to get it changed but we can try to submit it I mean that trail along the water of Works functions that PA there's always activity there are we doing this evaluation in the do we do it just recently like yeah that that doesn't really factor in so much um as far as when we look at it but what what is all uh they look at the character of the road the land use the you know pedestrian bicycle activity school you know there school or something nearby the geometry of the road uh one of the things on wac that we may be able to help our cases got the hills and the sight so if you can show that sight distance doesn't really work for that speed limit then that's kind of a slam dump um but heer is long straight straight away no curves really and

so one of the ways you look at it is well even if you sign it at 25 or 30 or whatever the way that road is people are going to get on it see I can drive is there any um we run radar to see what the average speed is on AUD we just we can put we can put our our Speed trailer up there and I'm sure we've had 8 can you talk about 85 percentile yeah that's another part of the speed study is what are people actually driving so that is part of it yeah and so can you talk can you say what that means yeah so we'll do like a 24hour count and measure all the speeds and then what historically what has really been used is the The Guiding line it's the 85th percentile speed which is which means if it's 30 miles an hour that means if 85th percenti speed is 30 miles an hour that means 85% of the drivers are going 30 or um so so the way it used be looked at mostly is well if everybody's driving 85% of people are driving 35 out there now then you really don't need to make it thir because that's not really what people drive that's gotten a little I said g gotten more flexible the whole industry's gotten a little more flexible that's not as hard and fast as it used to be and how long are these permits you said our expir in 2026 what what's the time frame how long I think it's yeah to how long when when the

permits I don't remember since I've [Music] been I think Chief Grogan presented this maybe in 2019 or 2020 I think we looked it up and found it on agenda still the ability yes as part of that project we're looking at traffic caling uh like an island at Four Oaks and then also at Happy Hollow L side as well right part of the Cross uh yes that's right yeah so three three locations actually right that's why I say when that project's done I think hopefully speed will be lower and it be easier if we don't get it this time get it then can can you apply before the permit expires so once that project is done well I think our current permit will be up before that project why not so then can be appli like mid permit yeah you and you can make modifications between permits or you can submit the other yeah we have we're all done with these guys um thank you um there are a number other things that were brought up let me read them real quick just so you can get

a sense of what it is it's mental health it's a fun Public Safety Ure code their reflex Vision police Staffing which talked about Ambassador s on patrol Public Safety tax district and increase police visibility so um I know we got a little eway on time but um what the what if you read it slowly you read the first one we read the title about so mental health I don't think we talk about that so what's the deal with our Coes sorry so so the name changed uh to clarel um we have we share it with dorville right now 80% of the time he's in our his name is Julius hor he has an office in our city basically one day a week he may go over to dville a lot of times if he just May respond he has um proven to be a valuable resource and he had he When anybody that we're dealing with with in a mental health crisis he will come out to the scene so we can he can make the appropriate context to have a 10113 uh done on that IND ual so it is working phenomenal um and the biggest part is our frequent flyers if you will um the ones that we deal with on a regular basis he does follow up with them we'll actually send an officer out with him to go and visit and make sure um you know everything is okay you know ones that repeatedly call 911 repeatedly call our offices and it has made a tremendous impact um in reducing so what's the deal with this position of funding us

yes us yes ma'am the whole the budget conversation about hug budget conversation the one time what what's the number What's the total amount that's that we're using for operations that Ono think um one question Jay is to figure out what P plan l curious who's actually my first question might be who's paying for it that's getting it City have this position I thought the state mandated this but I know they didn't find um but also this is something that the cab CSS any other discussion on mental Dage everyone give you that action look that especially um other thing was fund Public Safety that's the

funding and ensure code reflects Vision um I shortened somebody that was ensure the rewrite of the code in reflects the vision some people I gotta say put things under categories that didn't seem like they match again that was mine my my thought was as we rewrite the Cod it's really kind of completely new form we just make sure that it our vision here but speak keep going okay um police Staffing well police Staffing I think we've already done uh Ambassador citizen on patrol is it working questions so can we put it end are you fully staff and are they on the road she now um the public safety BS are fully staed um I believe they just completed training last week so six months from now so like the beginning of quarter you think you'll have something to report to us I have I have something now what the two have do

what I'll just tell you what they did for the month of Jan I haven't gone through my stat yet um but just the two excuse me just the two of them handled 35 incidents and 13 accidents so that's that's that's huge that's that so even with the four now that's just what they've used they're pretty busy theyve they've been responding to FS um so once we get four in there I'll have numbers are they trained are going to be trained to direct traffic Yeah we actually shut down intersection last week and we have a full field training offer program for them yeah part of that the citizen practice thato got graduate okay uh Public Safety tax District okay and and finally it's just the general increased police fail was mind um I know you're running calls left and right you're going from call to call call Special Operations from time to time done thank for that I guess I'm just trying to think of a lot of complaints about sh we talk about sh stop this my think really the disability aspect more when officers are writing reps 8 o' at night not much going on where are they doing that are they doing the road side just as you're driving around town seeing a police officer on the side of the world whether you're R radar or not the visibility of your officers being in the community is

helpful and and deter at the same time actually I don't know how much we have sit roadside C intersection sitting City entrances sitting dustrial CH side of the road sitting not putting miles on the card officers are GL see or not I'm just trying to think of the visibility there anything besides asking them to do more is there a way to increase does that make any sense yes sir it does um you know we've got a few technology pieces that kind of supplement that you know with our two flock trailers we have them in the parking lots of uh our our Heavy Hitters where we did a lot of the entering Autos um yeah so you know we encourage them you know to be in a high Vis visible area safely you know because it's when they're buried in the computer we like to sometimes say you know hey full car to car so one can watch and one can type you know so we encourage them to get some parking lots um uh we're we have a bunch right now you know and like I said the visibility is just more boots on the ground that's what I need and we've got uh four in uh our police training officer program right now one just got released today um so we're g to have four additional officers here by the end of um by mid April we'll have four more that are going to be out there plus all the ones that we're we're bringing in now so if you're asking me like hey can we just set up a car over here you know just just just a par sure that makes any sense either nobody that makes sense but I'm just looking for want to make sure the everyday residents as well as the visitors that are entering to our c yeah I mean yeah with our call volume I mean it is you know the our day shift officers you know they're call to call

and then when morning watch comes in usually for about 18 to 2200 um they're they're busy they're busy and then pretty much after that it's being proactive getting out there stopping cars because that's that's the huge when they see that the visibility you know people know that we're out there being I've got it also but it may go to our 2026 budget if you're ask been talking about what the bar done but um couple years we talked about marks and head pres as well Rachel and I know there was about Staffing but any more ice parks and stuff um what what do we this is a joint question so is it working what are we doing in the Parks pres eyes on and is the UN that me asking for more staff on the side as well control whatever it is we see and and now those folks you know what they doing in the Parks today just just out the looking around and then we notice there somebody there in any situation my team it seems like a a fine line I'm just kind jumping in here of when you get into a dangerous type

risk you don't want to comont that's job AOG so yeah I don't want to have danger any of those workers out there so what what are your thoughts and what do you think we should do and how we can get there for that presence out and about in well go it goes back to the part one crimes per off so adding additional staff my eventual goal is to have a bicycle unit with all the trails with all the parks I want high visibility in there you know yeah we're you know we don't graffiti you know what they you know St stuff that we're seeing sometimes they damaging the you know the bathrooms and stuff like that my eventual goal is to have a bike Patrol a full-time bike Patrol just not my priority right now due to the fact that you know if I take two more off the road that's just more calls you know calls for service that they that the patol officers have to do um we had one in Marietta very effective I mean it was high visibility we rode a lot of our low income areas um it gets them out of the cars and I like that when I know that they're stopping they're getting on of the cars and engaging the citizens I encourage that highly um and it was very effective I was on the bike unit at marota at one time we were we're in the low income areas building that trust you know especially down in our 4 be area down by pi we want to make sure we have trck and there's no better way than than to do that getting out the we have several that are bike trained we just bought two e bikes as well so we got we have the equipment we have the Staffing it's just they're just in cars so figure out we to have discussion so I was at a presentation um about focus is mostly

on but it feels like it's and our situationa and are their National strategies that are we should be using our businesses should be using or just the nature of having 3 million of retail space and there's no solution I don't know but it's we're in a challenging environment but it feels like in a world of information that somebody different I have no idea like it's all about technology but also can we bu the apartment complexes accountable in some way for all the car maybe they could beting I know see Springs just passed something last year about do and garages something Department complex requ make them more secure but like their code they CH code there something we can be doing that makes everybody have to step up so just so in a neighborhood we have neighborhood watches how do we get the business Community to put forth some energy towards this people should not bring in businesses they shouldn't shoplift the behaviors they how do we another but I can I know we're T time but yes and then the second thing is question is it I know that the Broken Window Theory has been sort of dismissed but it's not toly false and this is instruction for Community Development who's not here for um right

But Eric is right sorry last year we talked about light tax don't believe it's other cities across are declaring property I am not pleased with how we have handled some of these properties I think we getting I don't want to you know there's a little old lady man can't go their grass that is not what I'm talking about I'm talking about investor own Properties or abandoned properties know what's our strategy the white ta tool what's the strategy with the condition of the real estate market and the number of investors who purchase properties it's not going to get better so what's our strategy that's a public safety problem too kid goes my neighborhood been that's that's not that's like to be done but I really think six months if we need to make policy changes related to life they need Jump In You also mentioned started a little bit on shop aspect to take shop up part one compare to other that would be interesting conversation to happen at some point that part one crime still high various aspects that it's a conversation be just wondering where we you were to take out sh how does that change okay I can have my CRI I know Georgia allows but reading um states where they

like a nuisance bu business again only habitual ch all fall there was some kind of a fee that was assessed to that business for use of the I know W um there was there was a jurisdiction I don't recall which one that said that about Walmart they had an officer there 247 so some strategies I do yeah and I know I know we approached um the Riley uh and the court staff about raising I think we rais yeah re raed the the fine to make it a little more stiffer repellent we we still to this day we don't unless it's like a medical issue we take everybody to jail at Shops and we we want to make that message sent that don't come here and Shop but it's got still curve I mean there may be a sh ring but I suspect every time you arrest people because if we conict them they totally not told me it's pretty that's six months six months them in months again how many repeat offenders do you get okay on the demand side of how we can avoid cries yeah you know we we work with grro which is the Georgia re uh retail organized crime unit and they come in and we we conduct operations It's very effective um but you'll normally only see the big stores the big

anchor stores at the mall uh and and the other targets to you know so we would like more participation you know with their with their l prev l prevention associ to was last time we did any publicity on The Daily Bulletin to shows all the arrests um I could probably put out I guess I'm it's very public you can see every arrest every ticket all day long you can see last month for here's all their names school I might but again point is that it's there it's public from a from a small town newspaper that I used to live at every week you look and see everybody who's you know got driving arrest and all it was very public it's the same it's just now time they're not in most of the people aren't in yeah yeah the majority are nonresidents the majority of arrest that we made are not resents saying can I just say real quick I Time s one thing you can do outside of this body besides government that is the current Tor from legislation that is going through the legislature is detrimental to people being responsive for Civil Justice claims on property or other issues uh and the biggest thing to get a corporation's attention is to get hit but when they don't have the responsibility of getting hit anymore I'm sorry to say I'm not g to say they don't care but they don't notice and so y'all need to really you can dig in and look at that to form package make your

own decisions but from a lawyer's perspect perspective the fear of getting hit is a return when that fear is removed because protectionism in toal form that that's one element of this fight that is going to go away so yall might want to look at that all your legisl right time e

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person one o' I resum well we're just getting that all already so we're gonna uh kick it off with the operating done waiting topic boards and commissions Municipal service rebidding done parking lot so we come back to it we have time we you go over the parking lot so y so we were asked to um tea of boards and commissions um so we just started by putting every City Board in commission on on the PowerPoint and um I guess want to talk a little bit about the time um it takes to manage some of these boards not not all of them are the are the same um I've got like the UR that that hasn't been very active but then I've got the art commission and the Development Authority that are very active and and those two have been very successful with board members who are active and who are passionate about uh what they do and so we we never have a problem with never have a problem pulling together and I invest quite a bit of time in between meetings creating relationship sure they're engaged and and whatnot I

don't know um Richard do you have anything else to no I have the construction Board of adjustments and appeals the Planning Commission sustainability committee and the zoning board of appeals um the conru board of appeals has not met least eight years one an appeal no not not I think I think we've got a lot of boards yeah in committees we required to have that construction I don't believe so I would like to do do you know K required construction board appeals I thought it was for there had be a relief to the build we don't know doesn't have anything to do with metal buildings yeah it has to do with construction Rel to to the construction code all these years when I drive Georgia build like cities like oh they must have construction should to do so so essentially answer John's question I was looking this right we need to know if we're required to have it by the state yeah that you find out that's what do you they permit anything do they approve anything do they recommend anything for Ys approve so I don't know what they do no I think

they build there's specific recommendations can sit on Builders whatnot uh Planning Commission and uh CBA are working okay um I've sent multiple trainings out to them uh do not respond mostly because they can't take that much time off of work DBA excuse me for the arc training of four days so and even one day for maybe for you all but not for isqu TR our does not requ stay we're going to talk about that let's go so last year um you all can I answer that one question quick apparently George law does not require Construction St local board local municipalities and K can establish such board can handle Fields related building codes and interpretation but if you don't if you didn't have one the people would be directly to them for so it's really a due process issue go back so last year um from the meetings

we've had um you all can try to implement the training um again it's hard for most of those people to don't get paid so we thought about paying them $100 that show up for the meeting or 150 that didn't go anywhere out the budg this year so we back in the same place yeah yeah can I add one more thing I said mayor so apparently if you don't have a local Ro which is not mandated the matter could be referred to Department of Community Affairs I guess but I think would we have an existing board that has board member that it's causing stri we have what what is the process for swwa so us yeah I'll bring the topic up the mayor um and then counil aside from authorities Dev state right but our own so have we ever removed anybody so here's what your Charter says right 2.84 any member may be removed for caus by the mayor and a majority it's probably broadly

interpreted I think I think most that kind of this is what's G to happen give him a chance I did it once we did it once um on this subject recent I I've sent an email about regarding the onboarding and and and the you know so are we implementing that from Richard I an attorney attorney attorney that I've worked with um but that's how that's done we across the board give them so is there like a check that we make sure that that word shair somebody is is attesting to that they received it or they signing off that they've receiv received open records open meeing they've signed up on their expectation of board member what we expect out of them are you doing that so where the process works now the mayor picks from a l of people who buil out of an application then it goes you all for grou does it specifically say that has talk to either of us very helpful I I I I just really would like I i' be on the small s for in exchange for the meting expectations and that's professional it's minimum of St Georgia law and public official capacity and

then as well development so I don't think I think and if you have limited vacation days Etc what I do think we should be doing better could be I we may have a Saturday meeting then but we you could you can take like we could take a regular meeting and they could have open open GMA schedu three hours openting we could consolidate it for purpose plan and then some Z basic 101 zoning stuff you know whatever they need to know and you could even do part one part two part three and you dedicate an app there's no you know once they're there for their meeting especially because it's evening meetings it doesn't probably matter if it at 7:30 or not so so I think that there's a legitimate need to probably make sure we're doing open meetings and director training and then for the boards that need more than that they don't have an attorney on their staff likey know the boards that don't they they they would need they more training but also subject matter it's like here the criteria I mean it's fairly straightforward here's the criteria to do it yeah we've gone over that with them Eric came and gave a presentation of well so they' had it the challenge we

have that we have sort of in not constant but steady changes and how we on board people what that looks like and to Joe's earlier point this could be an opportunity not to do it for everybody but if somebody moves in the middle of the cycle and you replace them maybe it's video you know maybe there's open open records video and mayor there is a provision of chter about moving except as otherwise provid in each Board of commission member must be a resident of the city should the board member move out of the city he probably presumably met or she may remain active until the mayor and Council appointed the placement C generally speaking in my experience people that move they're not they're not Ser um but I think that that be an action develop a unified on boarding strategy for our board commissions it keep us keep and and something that they sign off on I'm do I'm self cont now yeah we've already done that we have a signment that been through but if you feel like Z Beyond I like that idea 101 of what what that need a lot of this is done just over time as new board members come on that's certainly the case Development Authority our commission is a little harder because they were created at one time and and there was no

one on there but you have five members who been on there for five or six seven years they know the process and there there is a a learning um it just takes a while well think a lot I think that challenge H challenge we face is when like yes development you been there together forever some of that most of them but then somebody leaves because that's happened we with one person in you know October of a random year that person may never get the group you know the full training I don't know maybe they are well they have to do training as as well Development Authority has well mayor one thing um one thing I'd like to see youall do is when when it's time to make a new appointment I'd like for them to the person before they're appointed to meet with the sponsor but I consider the sponsor if the planing commission Richard needs to meet with him zon board of appeals let know what they're getting into let's do a background check on them too you know to make sure they don't not have a criminal background and then um go from there that would be my my recommendation because otherwise create the for you really need to find somebody who's passionate about that it may be easier to find that for our or Development Authority zoning might be more difficult but you have to want to do this like they'll anything on an application so they don't even get to talk to you because when I describe it they don't want it they don't want I'm not surprised like I usually what they'll say is I'll say here here's an opportunity you know here's where you can find out more information and they often get back quickly to me I will tell

you attorneys are often very CBA is appealing to them their nature skill set um Charter upate right conru um mixing some of that um but also it sounds like what I'm hearing what you're not saying directly is that some of these boards and commissions are creating too much work or not too much work or creating too much work for for staff I can't think what's what's the staff hoursand it's a lot I'll be honest if you if you manage a board the right way you're spending a lot of so not just proactively but reactively the say about the me passionate is they have a lot of ideas they want to do a lot of things and we spend at least I spend a lot of time saying well we resources to do that or that's not your job so it it's it's a lot so it sounds like I probably need to set some expectations but also we may need to set some boundaries like this like and I don't have my head yet right word but a design well a system design of you know we going to have a meeting our meetings are this day some process by which we communicate I communicate expectations not just what you're going to be doing um this is how you access this is when you present an idea something like I feel like maybe the meetings would be a little longer if they were all a few bodies because most of these bodies are legislative

oral only a couple because CBB is not even in our real member a few members but we don't run that one the rest of them uh there's a few boards that are idea generators and that's probably the struggle so one of those is the sustainability committee and I've Rob and I talked and I my idea of they are frustrated because they don't have work work right staff does everything um so they just come around talking about sustainability right that's why let me St it back that's why I asked for a volunteer from Council to try to wrap our arms around what John would tell you was the role and vision of sustainability where we ended up and how to harness whatever I trust address any of the six try to wrap our arms around it so that everybody reaches a point of contentment should I ask a council person to art that would help they me on too yeah they meet at 7:30 I mean they're they're very active that that is certainly not not their issue I think the issue is resources and desire to do more which is great it's and so I I think any I mean Council people joining these meetings is fantastic I think the enjoy that um they want to know that you think what they do is ort it and you understanding what they go through Joe came to a

meeting a couple couple of months ago my one concern I have concern that hand like planning zoning where pres could be I walk thank them for serving about the staff hours and the demand of work FL um not only is it on one stream is like one side is try to focus on the scope of whatever that person's role of the board is but on the other hand is where want to be as a city you know in the next five to 10 years do we need more St to do more things what are citizens expectations and inside are they do we need more staff to manage any of these activities at the end of the day also so like yesterday Rob was mentioning that he wants to pursue going carbon neutral well that's gonna since we're the staff that's going to fall on us and so we'll probably need an additional person that's also the committee should function as you know we need to figure all that out look on the website the board [Music] ofth yeah sustainability actually has a high school and a college member so they're constantly graduating and leaving so plus they don't vote so may

you're so I appreciate having to Joint yes I think that's very valuable yeah um so continue on that one but um who's is going to be who's at the Joint one planning who's going to who's all invited Council Development Authority planning CBA which we've not never had CBA it's Mee yeah that was my kind of a broad question broader question CBA I know a lot of them are setbacks and people putting in decks and maybe you're going to clean up the code I'm but still right I look at the workload of the CBA we can like well some of the stuff just happens all the time they approve it so okay so if you don't like so some stuff goes just so we have we we have off somewhere you want straight you have to have a body says no I think it's good that you're all getting together together because I think you need to share what's passionate about and we don't want anybody to so yeah with the Z I'll just I'm not going to say the specific but with the zba they allowed a very contrarian opinion that if it gone to council would have been opposite outcome and and we appoint them and they work without us now legally we don't have to have g go to counil you don't have to have a commission or and so I I think there's a there's a there's a they have they have the most most right ex the powerful most powerful so it's like anyway that that was when they did this this thing that

was cont into our our views and our vision right yeah also I I speak for me I don't really want to just and I don't even want to be make them all administrative and be the judicial body making the decision I like um hear your concerns yes we're about to rebid that property so sure um we're about to rebid the property so so the Georgetown it's the last piece of project Renaissance it's the two and a half acre parcel that's next to Georgetown Park uh we have it's been on the market for for many many years and we've had a number number of different proposals in front the last one um the board decided to to pull back from a letter of intent that we had with a potential developer so some things have changed we've gotten some interest from other property owners so we're going to rebid the whole the whole parcel again and when if if this doesn't work then we will decide to either moth ball it or or go another Direction yeah we are carving out um more uh we're we're we're going to give Rachel a little bit more park space so one of the concerns of the neighbors of

the existing development was that this commercial development would be very close to their home so we're expanding the park I think by quarter acre Maybe by a third of an acre 33 Acres and so the park will be a little larger and so we've got to go through that process split up the Lots do that and then we'll rebid the proper so that's just a question I don't we would not we wouldn't have anything else they wouldn't own anything else um we could find them something else to do if we wanted to but there is a process in uras you have to have a Redevelopment area you have to Redevelopment plan it's very specific so yeah you'll be hearing about that that property hopefully uh late spring thank you Michael the AUD does it when the internal auditor brings it when he comes he meets with the internal AIT first and then brings it to they do very good

committee okay uh maying Council we're going to talk to the next little bit about Municipal Services rebidding uh believe it or not it was 5 years ago at Retreat that we gave you an update on the every so often rebidding of Municipal contracts we yes we at least got very clear Direction about that leaving the door um here is the thing today today the goal is feedback from yall from The Proposal that staff's going to do for this year and we're going to give a little bit of history on it and a little bit of where it sits today first off like most of the new municipalities done what he started off with a very big robust private sector public sector relationship in starting up a city it's a good way to start it up it's a good way to ramp it up it's a good way to divide it when you only need a quarter of a person it works however as things change in a city sometimes you need to look at it so every five years we rebid the bigger Municipal contracts now a point you're going to see later on in here I'm also going to discuss some contracts we have not talked about with this so so that you get a flare for there's still a heavy amount of privatization some two factors drove staff's recommendations that you're going to see today it's not just Financial Financial is part of the equation unfortunately right now with today's economy and the way the bids went in five years ago we're going to see a little bit about the what could be in flux with that but the second driving factor is operations does it make sense to bring the position inh housee does it make sense to keep the position contracted so we looked at that too so multiple times staff Eric myself HR got together and discussed the problems pitfalls benefits and all that and what you're seeing is the results of those discussions um the following show slides are going to show something and when you see the first Department I'm going to

explain how to read it because it's a little bit complicated um but it's going to show you what we're recommending for contracted services in some cases on these charts we're showing additional contracted Services which are not getting rebid but we want Council to be aware of how those are being provided um and again as we said at the very beginning the purpose of this is feed okay let's talk a little bit about the current setup with all of our vendors our primary vendors which are with Finance with Community Development with it with parks and public works all of them charge us based off a rate to provide the services and they do have a secondary rate done as a percentage on top of that so if they charged a dollar that we we actually charged a160 if their rate is 60 if you take a look right now all of our Municipal contracts have an escalator guarantee each year of about 3% okay we got very lucky as a city with the bids coming out at the time of low inflation right when the pandemic started pandemic started these firms put together their bid they put in a very low escalator right before inflation shot through the roof okay it is a the risk on those hpe of contracts is on them for it uh We've kept them to those escalators however staff has just knowing today's world we expect escalators in the next round of bidding to be required to be tied to an index of some type or be higher to begin we do expect that second number you need to know is what we call the burden Fringe rate that extra amount charged for a position is somewhere between 65 69 and 85% for our five vendors we have one vendor that is on the low end at 69% and the others are all in the 80s on top now for our own employees when you are charged a dollar for salaries there's also a health care benefit for us which

is around the 25 to 30k a year and then the retirement around 23% off that so our total amount sometimes is lower but in theirs they've also got overhead within their own organization um with the city's current benefit and retirement level you that's just what I explained right there got ahead and bu it um staff expects the the rebids to come in slightly higher that we also expect it to be tied to something like CPI for increases um we also expect those fry Fringe and burden rates to be high that being said the first department on here is Parks and I'm putting this up here more to read the chart I'll start with Parks The Proposal is to bid it out as is to keep it as a privatized operation points that you should know is last time around we only had one bidder on pars very few companies are bidding that out now I mean it's just not something that's thought of with that way now I want to talk a little bit about reading the chart what you got left is the current prop the current way it's set up so we have one two three four five six seven as I call it main full-time contractors under the contract with the current vendor all seven of them will be proposed to be the set so it's on in the other ones where you see City positions being proposed it'll be in the second part of the chart so you'll see something in in the third part of the chart I want to start showing things particularly with it and with parks that are not part of the municipal rebidding contract but are a heavy part of it we brought it up last yesterday is that the right of-way maintenance is a huge Department it's a 26ers department we also have two part-time recck leaders done under a separate contract with it is with the same vendor correct it's the same vendor okay so it's not part of the municipal rebid but we did it separately so in this case we want to still say Parks is privatized at a operations level and you've also got another one

that will not be rebid with this but it's just as big and just as important so any questions on the chart before I proceed to the ones where there are changes question hear saying only one B so it's kind of like we have to take what they offer so is there any thought like could we actually do this most expensively if we brought it at least the staff and okay we do not have to if they if a if we only get one bid we do not have to accept the bid part of what you're going to hear at the end of this is these are going to be put out with bids can come in we can reject the bids if we need to and bring in house and that's the path we're going to look at we need to see what the vendors propose and there may be more than one B I wouldn't I wouldn't worry but I mean in the past last time we had more and we can still negotiate correct there still if we don't St happy negotiate or we can bring it in house and to also tell you a slight modification staff wants a little bit of feedback on this is in the past we kind of said you're bidding on Community Development the department Parks the department and it's a lump you got to take all of it or none of it we have some departments that we're going to recommend pulling in some positions but not all it may make those remaining positions slightly unattractive to bid on but if the vendor is buiding on these seven these two that are just out here they could possibly put into the contract for efficiency I don't understand contract okay other historically there's been five major Services of the city that have been rebid every five years but in some cases such as the RightWay contract is not part of that whatever five years is penal whatever it is we bid it every five years right away is as big and as important as that we want it to be shown so that council is aware of

other privatized services that we have in the case of it we're actually going to recommend on one that some that we're doing through this fiveyear process be done through a different level of service provision well it it depends upon the situation in the case of the right of way I can't remember if we're three or four these are multi-year contracts and this one this one here I think they're getting confused J you're saying what we're looking at here at the bottom and I'd go to the par go to the next Slide the um's you know so some were bringing them in it used to be when we originally started as a contract we contracted a group of services you deliver the service however you want we move forward to Staffing type contracts that's how we operate so what this wants to do is this matches up with our operations what Jay said is spot on which is there goingon to be a couple of them that recommended to bring almost everybody in the house one or two people so that may bid be bid on another contract this is the one and he's referring to you want to run through this one I I can run through this one and this is one where we've kind of got we're showing two options on it technically in the finance department currently we have a purchasing manager risk manager business license specialist you can see the positions in this one we also have some fractional position so the receptionist is gone so a 0.2 a08 it gets to administratively btis in our Cas once we re re reviewed it we'd like to propose bringing three positions in the house they're the purchasing m manager they are the risk manager and they're the business license specialist so those three would become city employees in the case of up above the position that is the ass uh currently the executive assistant and currently the front desk receptionist do one of two ways put them on the proposal that that would go out here are two extra positions and those would be the ones that a vendor on Parks might say oh I can add these two it would work for us administratively and that would be fine however if that doesn't work out we would probably take

those positions and do them under a separately hourly contract from a from a firm like that and that's what done it's almost like a temp but it's a temp to perm type position at that rate it'll save us money from that standpoint the other one two is the risk manager U we want to bring that one in housee inh housee as well so on this contract what we're proposing is basically because of the overhead the cost we think it'll save money here Parks just based on the nature of who's here and everything else we we want to keep that out so those are the first two that's just that's what we come up with the staff as the bigger whole of Staff do that so the next one Jay correct bring that's what we're asking youall for today these bids are going out next week or two well is that next month or two I got I gotta write the fair enough plan to right yeah what think of it this way this is telling you that when these go out those three positions will not be listed as services and then in the 2026 budget you will see a position instead of the contract so for purchasing manager like succession one of the nice things about contract we offer us protection it's it's a here's here's the scenario if a if a vendor has and let's just say it's a position that's hard to fill in fact the assistant Finance director about four years ago you were having trouble filling it and it became

inhouse so just because it's a private vendor does not mean there's any ease with replacement I don't know much about purchasing manager but if if we were we had all public form of government in other cities is the purchasing manager even if there one training someone or not uh your perfect Force action would be like Richard's trying to do now even with it being as a contracted one is have other staff members work with them so for instance the risk man manager we have actually works with the purchasing manager on a lot of things so that there is a cross Tren in theory mayor what you're saying is not incorrect but in practice it just it doesn't we we found our experience it doesn't work that way and and what we we're doing we're already everywhere and my staff knows this as well have a lot of number two assistant directors because I want to be sure we have that continuity and in this one's no different as Jan mentioned the risk manager is being trained as a backup purchase um so in this case you you see the three positions that would be brought inhouse uh one other thing the current vendor that has the finance contract has always had this senior advisor position that would just be done away with it was we had found it not doesn't need to be needed um we will have to work on redoing the job descriptions for a little bit for the executive assistant and the front desk receptionist what we have now is when the receptionist is gone people from Finance actually fill in the front desk if you notice and that takes an accountant away from finance and puts it there these two would be somewhat interchangeable so that will help a lot and also just so youall know the current vendor has expressed they do not they not reiding so you get some of that to they're getting out of that portion of the business looking at right that's right proposed that's

right that's right next part Community Development okay one thing to say on here beforehand is back to your left is current right is proposed one thing in here you're going to see proposals to increase some positions when it is put out those positions that would go from half to fulltime will also be noted that when the bids come in we may negotiate back down to the partial position because that is a budget increase in some ways but what we want to do is see the availabilities from vendors we want to see what they've got uh so in this case out of the current stat and let me put a pin in for one thing um one thing that staff highly recommends is that we do not do Revenue sharing in the building permit department in currently the vendors receives that and it does not work out to our advantage and it also goes up and down so often we get a call building permits are low I'm not it does not need to happen we need to do it as a staff Richard also Che right and it may be a vendor we're not 100% happy and just so you know at the end of the year when you see the end of the year budget amendment that adjustment for Community Development is almost 100% SC up building permits to that um it just does not work as a as a method anymore so in this case this proposes to bring four officials in as as fulltime staff for City staff that'd be the senior planner and the planner uh the building official and the city engineer so those four would come in the ones that would remain contractor would be a site inspector an arborist uh building inspector permit technician code enforcement manager and the two Code Enforcement Officers so those would still be contracted out through a firm um and then um the other one and this is

at the bottom just for things remember the road safety engineer is a contracted position but is not done through the major part of this and that funding when it expires that position will be no longer F I would like to keep that in the budget for 2026 and that yeah so I would like to should be determined based um just to alleviate it will not be part of the rebid process either way this is mainly to focus on the revisit of uh next one is Public Works uh this gets a little simpler is that it only proposes to currently bring two positions in public works is one of those that kind of lends itself to this public private partnership the two positions would be the capital projects manager which is paid by Capital funding and the Public Works Administrative Assistant which is split between parts and Public Works the the the individual works with two different departments so would bring that position in house um it also proposes to keep almost all the same there's one that's on here that we would like to list to see what prices we get back um and we'd have to go to council for approval for it but a utility coordinator is something that tends to be some where Michael can speak more to it than I can is needed more frequently and we might need to have about a half a position on that going forward uh again bids will come in you all have to approve at the end but we would like to see what cost they bring back to us I don't want to say each one of these you know we we met in numerous times with each department to look at it we met with HR numerous times we look at the scales some positions don't fit on our scale properly in other words they're better served being under a

private Market because the scale doesn't fit the city scale for what the work is in other words like code enforcement they're paid more than we put them the scale but they that's what it requires so anyway you got one more where's Michelle what position she's in a city position she's already besides coordinating utilities what does the ility coin Mr approve utility permits outside our EXC me is revenue like if the cable copies come do they have to or anything don't know we they also follow um and other thing remember Public Works is one of those that we we'd like to talk about funding in different ways because storm water General and capital funding are all three different sources for them this is a department that is paid for out of different bus technology okay this is one where a lot of this has been moved inhouse but with the things that are remaining uh Council mayor may not know that the gis staff is part of the contract with the vendor that provides technology services and there are currently two fractional positions which do security support and risk manager in this case those three

GIS positions would be rebid separately as a GIS Services contract but we are proposing to put it under a GIS manager so there would be one city staff person who does that and then we would contract with firm X to do the nuts and bolts work that way we have staff supervision over contracted workers for GIS we that a well it is now but they have two full-time people that are dedicated to right okay oh there we go okay be okay there's currently a a a position that is 02 okay there are also two full-time positions that are conct in slightly incorrect okay what we're proposing is we'd like a GIS manager and then they will do then we will do a separate contract for GIS Services it could pee people off site special service it could PE people in house yeah that's why that's why we want to do this message you have one and then a service yeah one person plus a service the service would be well you're the manager dve right can we not at this St but can we get a little 101 I know our playes are full in time but what do these folks do and can benefit I just want to level set on that which GIS or let me do let me do this because I think both can do it in a Twitter version McLoud first Twitter L um ESS they're taking their maps maps so anything that we want to

yeah but J you're cutting it short though because it's not SM pleas so I mean it's used all across every Department yeah and stff based and even Ginger so I actually say that all the departments use the G because it is backbone of all the applications it is what feeds into City work it feeds into Central Square it feeds all of the I everything that we're using GIS back kind of shows links everything and then on top of that need it for impervious surface studies you know all Street District all it's very Integra that's fa great question but it is it's something that evolved years ago from just mapping where it was primarily used by say community development in public works but it's now it's across every aspect uh and the last part you see down here at the bottom in the end with this proposal the gis Services would be down as a separate contract services not as a position Staffing contract along with a Risk Management Services contract do you already have that or is that the one um and then there are three other big par contract simock networking and emergency response Services which are done as separate contracts outside of this but we bring this up just to show you that even though we're bringing some positions in house there's still a lot of privatized Services didn't offer through

life I can heat put on Co manager do we have to have that for insurance yes you need it for yes you have that for the insurance under Finance it's a new piece under it but we're looking at is so exposed these days to everything that goes on that's our biggest attack everything that we do is through this computer system got a computer Sy the as400 right it's all goes at security that's our biggest you know we're very vulnerable from that standpoint that's what we' got Okay so I just need feedback if this is if there are any objections with this if there AR will'll start preparing the RFP based on this and I'll say this J to the only yeah I mean I've endorsed this 100% we we've worked on this for many many hours hopefully yall are okay when you have any questions please let us know either today or before we put it out to bid the only one that seems to be in flux a little bit was that one position that Joe mentioned and I don't know if youall want to talk about that now or you talk about it later because there's two Department here department heads that work with that position quite a bit Michael Smith had an alternative offer for that which was Michelle start doing all that work there that Jonathan's do so that's something to look at as well you want to apprach that down we need direction wait wait you build a budget you're over the budget you have make under the budget have money have maybe potentially resources other it feels like that today as we talk about this we have no idea how this contract

are going to come back true I want to remind Council you may not all be aware that about six years ago Dy Springs which is the founder and the creator of this model govern United States qu doing it because they found when they got their contracts back that was millions of dollars uh and they they didn't do it and they could have aford that's the thing that got lost that espe see these frings has a lot more money than them so I went into this process in 2020 assuming you know in January of that year assuming same thing would be true for us but even more so because we have less money or whatever and then the pmic happened and I think a lot of in so there is the possibility want to be transparent that you get these BS back and there's no can't AFF it and we're prepared for that that's the right I think it's important talk about that say thatly the council and the public understand that it's possible for government was key it's instrumental to all the new cities but it's virtually being used by we may be the one of the last cities using it as much as we are we were we were ahead you know we were cutting edge when we brought we we brought the department heads in well before Sandy Springs and then Sand Springs brought them in and then like the next time they brought everybody it was an odd cycle but I'll say this mayor we are prepared if if the bids come back outside of budget we have a back we have a plan I don't want to go through all that until we know what it's going to be but we are prepared philosophically I want to get back to the uh the Safe Streets man a

second but philosophically these are positions that we need to run the cons yes so it's up to the council 100% to find the revenue to make these Happ just like with said everything El right so it's up to us so I there's companies don't do this for free and so if when all that comes back [Music] that's would be our first but not but you know it may be that we have to bring all the people in more people in PR that's correct that's a fair statement that's what I would have anticipated we hav't talk about any ex all of these proposed Chang operation are there any changes here the operation and okay the only ones that are adding that would possibly add to it are the fractional de uh let me do in camp services let's use that term there are some that we've put down as possibly either adding such as utility coordinator or increasing I can't what is some one or two in Community Development there may be another one in public works some of those increasing the fractionals either higher or to a full one however when we put out the bids we're going to put it with the city may also turn down and say we don't want the fulltime but give us your options with it but you your Council will have to approve all of those and they will be highlighted if it's recommended in but John asked your question it was not for operational efficiency is because we we've done this long enough the department the position we offer to bring in the house a we the good news is for the program we like the person

that's in it so so at this point we're go for the person unless it's not filled right now and then we understand the position also is needed in that it's not I don't think we're fat in any in any Department we're running very leanen it right you eliminated I supect so um for the folks that were bring CL are they currently sitting at a desk at cityall so there should be space yeah nothing that's proposed here is anything less than currently hours of thinking with the um the maintenance RightWay maintenance folks the amount of infrastructure we have to buy buildings we don't have yeah and and you're sl so but I assume that and then um assume that ourd becomes precarious years from now four years from now where was the city person we could say we're sorry go we budget issues do we have any out contracts yes we do we we always put in some type of out both of yeah lot of back on want to have conversation about this may be potentially cut well that's up to I just talk about it you said that like a up here Michael up Michelle she's not fulltime 40 she's 30 she's 30 that's correct she's fulltime but 30 30 hours it's something she has a

background in and is interested in and has said that you know that's kind of things she likes to do and I think um she be great she has the still set and I think it uh you know every at least the part dealing with you know everything in the roadway except coming back to Public Works to implement to actually get it done so I think it would work um smoothly have it all in one place that's kind of what would this get her up to full or would you still remain at the right now she's still uh would remain 30 I mean I hope at some point she will become full-time but it's not something she's ready to right now but certainly we long term that's what we would like to see and within her 30 she can take over these duties is about yeah because I mean right now there's a lot of overlap anyway I mean there's a lot of kind ofage like I said everything that comes up that position we have to so I don't think it's like I don't think it's like a whole another level of position that's just combining some duties well it's more like an amount per year it's I think it's 100,000 um so Eric with all all respect I would prer

to table whatever this this one I think it's really important because have a subcommittee whatever because I would like to look at the position well we can I mean it's up to you let me just description uh be in the city we'd like to be because there's also programming in that job position description there's program there's there's there's activation of other things going on to more than just the engineering concept part so I Des a separ conversation so come back beared here's what we're going to talk about don't you see this this brand new to me I did not know about this well let me let me let me correct on that this is not part of the municipal with putting it there as information the funding was to run out separate you said decision well it's it's up to you well that's part of what what you're thinking is part of the decision if y'all worries hey leave it on there for now they're fine I I just need to know if y'all wanted to eliminate it then just tell me if you don't want to keep it on here then we'll keep it on here for now I don't think I'm ready or you're not ready to there's was supposed to be a fulltime J okay well I mean I would I would agree that if if the idea is to have somebody that's going to be like a Safe Streets Outreach coordinator and working but I mean this this job could be as big as you wanted it to be um if you're talking somebody that's engaging with different groups and I think what you say program school I think you're talking about kind of like public engagement and that kind of things and I I would say that the current position for combining the positions really doesn't have the capacity to do that you're talking about

all that I think it it's a full-time position that that we wouldn't have the capacity we don't have the capacity now we wouldn't have the capacity with the future um what I was the other part most of what that position is doing now with like the quick and the following up on the safety um issues or reports and we you know go out and do crash reviews those all that stuff could be done by buy but you're talking about something that's more what you would see in bigger city all these other types of things then yeah I think that's a lot more than that no no I just wanted to bring it up it's fair safety position yeah just Jay starts working on it tomorrow I mean we all understand right this is just part that's right well and that's right mayor and that's that's good that's great feedback from you all we want to present what we've been working on overall there's nothing than decided so what's the timeline bids are going to be worked on yes my my goal is end of April though I'm going to probably end up sliding into they the out out 30 of you will make the decision this summer ju it it is worked very well and what we're trying to do it used to be did it almost fall but we really want to get people time uh the staff starts getting nervous the ones that are right and you we don't want them to leave we have a great staff we don't want people to leave because of this we do want to go and get it on the street get it out get

it back in then you you all have another chance we'll tweak it again it's almost like pick L at some point what you what service you want you in or out all right so uh we got one last formal bull Point here on City needs and then there are a bunch of other submitted topics that into you doing that yeah and there's not a presentation for it this is one that Council may want to just put it in the wrap up information at the end put down City needs because as we knew we were going through the retreat needs would be a thing that would be perpetually coming up we don't come in here and say we don't need anything we don't Improvement started to keep a list of the capital things we've talked about you've heard operating recently are there other things that have not been mentioned that you as mayor and Council go oh I'd like for this to happen or I'd like for this to happen and we don't necessarily have the bandwidth or the funding for things that we have not brought up we missed it because topics got talked all about and we just wanted to make sure there was an open Forum like and I'll just make up one we want that little yellow daisies should be planted in the along the curvs or something like that okay we need to have do we have a motion and what was the last time we did evaluation of fire service probably two 17 may have options to buy Contra right are we getting the right service at the right price just to keep the count onest broker US service right may I take a little bit of Liberty and expand on that uh one of the things having warned hat in the previous issue is the service delivery strategy is

probably the strongest tool the cities have to make the counties do what they want I I'd have to look it up also I totally agree with that in our case we were a lost County I me a lost city county they negotiate L taxes but I feel like we have no re um part of it is there are no standards in the SDS the SDS just lists out that fire will be provided by the County however IG between all the cities and the county saying these are the minimum standards is permissible right so need to put on there as a task we finding that I'm also not sure I think it's doing the analysis for fire and then encouraging our you know looking at the service delivery contract and finding a way to what I just want to make sure it's evaluated from time no we need look we need to make that Mar to fire analysis yeah even downed sanitation Animal Service animal services and I I'll give the the best example with sanitation is when we used have the the county pick up the garbage cans and know we're picking up the garbage cans now because it was a handshake deal that did it beforehand it was the codifying and that can be codified and it can be done in even individual standards difference between cities and counties right know they talking about taking away Rec don't do it properly

use sure they wouldn't take it away from all of us of that well we watched garage truck mix it all one truck anyway one we have 100% service coverage on station 18 I think 50% service coverage we that any other things from Council that would fall under city meetings next what kind of City you need to explain to the community what 52000 am we make in a lot of ways we feel like a small town but we're a Big C you know I think we have spend the next year understanding figuring out our finances understanding how

public neighb things we have to figure out how we have that discussion without also damaging our strong Community connections with we have to we have to to figure it out it's a to me it's a TI I [Laughter] wire but you know I think have to have these conversations as a community we're going and we been but how we get there what does that look like what kind of and how we how we find it and similarly making clear that our big part of our economic engine is perimeter and we have to think what we need to do to keep it relevant and enhance it to make it attractive so last year in4 htal real estate market and some of that's the bra CH their what but I mean it's so it's it's how you educate our community Comm and set priorities that make us continue to keep

us very best I mean I say that but I'm not lying um continue to make us the place to be so I think it's a really important discussion is leing forward on how we figure out our fin I think that's so that our white has an action with some specific dates Associated we got the just yeah me to is it a task force is it a just discussion among the council is it what format is this deler what is our staffing want to say all what the services we deliver for our citizens it's okay what do we do for our citizens I think I think it's a Services oper what's the future it's eleph the fact that we know that that our Revenue that we still have not spent any of our right 2 but

you know how so so how we we need to start working on this week we not running out of money today we're not running out of money next year but how we put down the foundation so that we're the decisions we're making are sustainable and that we can continue to the city that ex Public Safety being our first priority with uncertainty about EMS I we have to transparent you know I talked to people and I explained that I became mayor a starting salary for a new police officer w000 and then five years later it's something like that people are always you know like that's not free we haven't changed anything else the we me at least bra that's one what do we want to be as craint how do we work within become so great F can we have two conversations one is without what do what would our citizens like our

government smaller government I think that I think that not in terms of public all talk about is if we can solve our Public Safety financing challenge we solve a lot of our challenge EXN so a year ago we thought that there was the potential of sales tax would saw a lot the smaller cities and not just small and so that Penny sales tax is least temporarily off the table they could come back and the thing is if it comes back we just apply it the same way and people get the relief death you know there's you know there's no get it back there is a state legislator who has introduced a

bill that requires that 95% of the population cities representing 9 cities represent 95% the population cities and County they can have the sales tax that doesn't work for us still it's specific so we'll see because they're not down numbered out still a year from now to be legislative for us I think a municipal options which does not exist in the way we need it in Georgia right now would be great for us because a lot of our expenses come from people that are it's not choice that I'm most comfortable with one of the choices or J or ra I don't know what we would do I'm just ask the question what we do remove raise we can the which Charter says should be put to the voters we must put to the voters the one mill exemption John can explain better doesn't have that one we getting a it was a

swap the the old host used to apply to the police department for the C County and since Dunwoody took it over they lowered the migrate to that since they would never get that and the law but we're still the extion and then also uh the free fre because it was voted in would require a citizens vote I am other challenge with the Freeds is that would vote problem is that for many Val residents fren so long ago you have to have a plan could necessarily 2010 the 2025 values one F but you could put whatever language you wanted in the referendum that put a grandfathering in it didn't work I mean they put it to the voters and it fail so those are the those are the options there then you you can also introduce special special tax is revenue Georg they just it other places it's very common Fire part of the reason for part of the reason for doing that is because city of Atlanta is inab they don't do part of it in city of dictator so there a special drawn tax district for it and therefore the people in Atlanta and dictator do not get PL to five so um so those are the

tools but um those are the tools that I believe did I forget [Music] anything EAS I it's the rights addresses what isar driver well we do a just removing the reference at all in on Char and allowing future councils to just adjust the village for an annual basis to meet City days ago politicality this yes the idea is the special tax District are youing are you creating excess funds over and right now say million that million tax trying to think whatever we have right so this would not so shre probably theate am it wouldn't be

all my person op Public Safety cost right understand question really what I would think is would probably lower some probably not the military gets annually as part of the budget process so we may not need that for over next picture question I don't think I don't think that articulated well begin this is our residents want Services there are definitely some that have a neighbor that about not ping the road that don't I mean it was a restaurant but it's there you know there are residents who want us to do the bare they think they're on firearm I mean there res who think you know me more police um on all there are resents who AR worried about response think we should but I think that I think that question that I didn't ask thing we have to figure out is how do we deliver the services our or do we want to be a place that never delivers their services stay at minimum level of function is that the direction not the direction I

think we need to go or that it's a good choice but but how do we do that at a time when our largest cost Factor public safy the most critical service um I think that's sort of the way to ask the question is how Del Services we I talked to one of yourinal council people and I said to him out of tremendous frustration he said to me well you know we never meant to be s's Springs and I said oh I totally did that I said but did you mean for us to be like the church M next door I mean I don't know but reality is is that we're a lot of new people but even some ofal people and that Public Safety was the number one reason all it comes right number one I [Music] get special tax put it in there there's a dollar amount set the dollar amount do my question goes on backend so you're adding Revenue into the system but then the money that we were paying for Public Safety last year is over and above what we have last year and to me that's a back door taxing tax the question is how big of a tax small entire over the entire extra savings half of it the day going to go to the residen anything above the tax rate that we currently at so again I'm just trying to play yeah and actually this gets back to the math on

here math lesson math lesson whatever I'm not good with math so we're gonna just say we have a three mil general fund budget today that's what we do we also know it is currently short of the desired level of service in it's short of Mone it's short of money just to be clear because I think this is critical for people that are you know like and we're sitting at home but 2% grow that we had last year I know that doesn't necessar sense County perspective that is z% that islation after inflation that is z% and I don't expect it will be better so go ahead so the the three Mill funds all the Departments of which and I'm going to use very round fing 10 million of that is the police department and 30 million is other department round figure so I can do the math oh no that's three Ms I I don't have this illustr okay okay if you created a special task district for police this expense would go away in the next year and be over two yes you move the expense into the new fund okay you would also then take some of your Levy over here and to be determined by Council and let's just say it was four Mills I'm going to do four Mills because that seems maybe three and a quarter something like that so we move something over here as the revenue sh to fund this the remaining Revenue uh business license all the insurance taxes would still stay in the general fund to fund these Services now this Village plus any millage that remains over here would be your total tax Lev no matter what so you would just be you would get two items on your bill one would say police Public Safety tax one would say

general fund tax right so the mill the special tax district is out of right that's and then on the left is our current existing so like John is alluding to that rate if we're just doing that net I would expect that to to drop do they have to fund it all that's say that was GNA be one of my points was is that there's nothing to say that out of the box you have to fund it all so like if your if your Gap is $6 million it could be a Mill and a half and that's what you need and then the future whatever this like you know it doesn't have to the number you get it doesn't have to be forever so you could say our Gap is 6 million we're not going to fund the whole well you wouldn't move the whole thing over you don't have to that's I'm just saying that's do so with that example is that instead of the 10 million bucket going it's just the Delta then the the G the unmet would be in the special district so or you want to have it I there's stuff right I mean there's stuff you do there or you it you know I think that I mean or you fund it to cover the full amount and then you can lower the village if you have excess fund so I want to be really clear that we could probably get long until I'm not

married we could we could probably spend savings and get really close right doing that I could s away and just keep ons all day long for the next two and a half years I'm not going to do that because what keeps me up at night one things night is I have less and L I believe that we will see a bounce the right direction in in commercial values eventually but I still woring down with Trend and so that's why I make make them and they'll present to show us the budget with no show me a budget with no grow because I don't think people think it's possible but our first few years in city we actually had negative growth so the idea of what other cities would do is that they get their expenses and they would raise their M grade we can't do that easily giving ourselves flexibility with a special tax I just special tax um gives us flexibility I mean I could be wrong it could come roaring back this year and still going to need Revenue still going to need some Revenue because expens Public Safety but we might not need as much but and and some of our anyway it doesn't matter I'm skeptical of our Revenue yes I'm looking at Net Zero we have cost for Public Safety we're going to put a special fund for Public Safety put as much as you want that special fund for that from there where are you taking that money

down so to Jay's point so the the tax revenue is what about 30% of our yeah 30 around 30 so 70% of our revenue is not coming from property taxes the fees and the all that stuff so to Jay's Point into to your point our millage is only paying for police all of our other operations can be covered by other sources of revenue not millage in essence rough and I'm going off of I don't have it in front of me but roughly if we moved all three Mills to the special tax District I know it still would not cover police in its entirety it would have to be a little bit higher but then we're still budgeting a little bit of of a use here and there each year we're not we're not having to do it by any means but yeah it would be all pretty much you could move all the millage over there and then your Public Safety tax would only pay Public Safety and there would be no I'd have to run the numbers you could almost make a scenario with minimal general fund property ter yes they should so what if we did it the other way what if we said kept the Mills and then whatever we don't have which will be EMS next year and you know whatever else and then whatever the new and the raises and all of them and put that in the m r and see what that is for a special tax see what we're looking at it's $500 a year right if we're really killing ourselves over a couple I mean I think that's I think that like multiple layers and a lot of anxieties but um because some of those other Fe you're talking about they're not doing so great or they they're so tied into the strength of the economy but um I think that you know to me like one of my big goals with Public Safety

is to to get you to where we are with our I know it's hard it's not hire those people but I want us to get there so that visibility is I've read about this program I can't find what city it was read my notes but um where neighborhoods like a police officer you ever heard of that I know a lot neighborhoods but it could be like blocks and neighborhoods like office so and so is community neighborhood this is from Big City actually so I want us to get to the point where and we've been doing it right we never say no l not say no to request to expand the Poli and so we have to be able to pay for it and I don't want I think that's I think that we are lying to our citizens aren't honest with them to say 500 a year whatever you're paying and I realized my mother pay more that not coverting your public saf everything else Trail you might walk might not just the fact that your road gets paid road for the pain she had experience getting with bu LIC today I mean we're doing all that too that's the thing we're little city I think starts at the you're ending at the beginning closer what are we doing about we and I think John raises and Catherine I think we to continue the debate of what what we put in

that what sense what how much we approach it with Public Safety it's number one responsibility it's number one reason people voted and was a long time ago and it's our number one responsibility and need to get those 2s we need to be in a position that if if we can sta we should St you should also communicate like we didn't choose other opportunities to you got to explain why you're going this real versus this R this R this one there all the options and you're deciding to go one another and we can compare that we have to get this down in like a 30 second sound for that at large person but we gotta say I we put ourselves on the same uh Level Playing Field as a Roswell or as a sham when you say it happen I I mean John you said have to explain it like if we go this way it's not a you it's a we no as I said we it's not we us I agree with you but the point is is that you're you're picking we have picked one way in this conversation today you mentioned mentioned three or four ways and all the conversation has been under one way we haven't discussed the other the pros and cons the other that's a vote a referendum right right yeah i' like so Brook tried they did it was a two part it was a one question but it did what you and John

John right so in B Haven whatever they were trying to raise the M needed to be X and so to get to X it was your grandfather all you made an improvement of and I think it was under in I don't think we have enough turnover in given year to make that whatever millions of dollars itates some strange Dynamics we already have it we really already have it but it creates some strange Dynamics um in communities um and then again putting it on we could put it on the ballot to ask people if they would remove the freeze for everybody but in my opinion it would have to have language that says but it was you can't say to me it's not she's not reasonable to tell ask people we're not going to do it anyway but to suggest that someone's Frozen value from 2010 they up one day and S down so there would Ian you can certainly come up with a way to do it it sounds really complicated like simp think that um the mill rate is an interesting question because of HP which so H don't have orating already say your ass

value so so we C ref to remove the fre then we become but we would we would that no it the we're going down the discussion on this we have not opted out a 581 so right now there's very few cities that have had a freeze that opted out I haven't heard of one um because all of them think so what's happening is if the voters remove the freeze the way I read 581 and again it's reading a law that has not yet gone through it cycle seems to be the freeze would then apply that to still and also there would deine too it might change it might change the year but a referendum removing the M rate have would not a no that's different now somebody just put up the other one that is I'm going to call it a lower one of the we asked tools at the beginning to do we have what is called the hard freeze there is no inflationary increase however the 581 bill that forced it on people allowed for inflation which we don't get which just inflation alone helps rise the boat a little bit it would require voter approval to change what we have but it could be a tool that could be out there take Char in our Char the and and we've had leg counsil confirmed and it's been that ability toke

that that is that you can change every word of your children so long as you don't violate the restrictions under home rule which would be like if you tried to create a school district so you can't do that but yes the answer is simple you can change so we can change that's exactly what you're changing it to now may matter can change you can remove words so so we could change the mill Charter where's the freeze you can't you can't change the exemp no I know that's why so both of those by you can change only you can and the same is of ta freee so well cap sorry cap M cap still apply we've made recomendation we recomend

changes to question my initial the charter is not the reason I like that budgetary concerns clearly leters taxes I P so what was the answer to Rob's question of with the special tax is it the mill in fre still apply the the freeze would apply to both the way it's written and that when the discussion of a goo Bond came up I had to call the tax commissioner because we had that one mil exemption and we came to the conclusion the way it's written that one mil applies only to one one of the levies so if you have a levy of three Mills and then say the bond was a one mil you only applied it to one of the two not both so the one mill does not come into play the freeze does frozen me that's you why that I think people to understand like thetion does one of the reasons BR Haven

is Cash is that their vill rate is higher but also they don't have that exemption right but getting everyone to understand that is complicated I'm saying it's complicated for me that's I'm saying I don't know what post means and I don't know all the stuff and it's super complicated for me to try it's very to me a service district is the most Greatful explains what you're paying for explains what that's my that's for look toward Solution that's to me is it's what's driving when I started as mayor Public Safety least was about 30% of of the budget does that sound about right J like that and five years later was about 30% and you know I always tell people because they don't always want to hear it but we have to be competitive when you're 24 years old looking for a job all the supp we want to be competitive you know when I talk about the changes we made in public safety pay I'm like it was long overdue it's kind of shameful than it had happened before I this is this is something that you should have done a long time ago and we have to continue with that and it it also allows uncertainty so something you know SP study shows something or EMS we can't figure out it allows us to explain to go back to people and say look we've done this we've done what we said we were going to do with the special tax now we really

feel like we need Public Safety to take over additional Services say you know whatever and it's going to cost this much and so I believe that if we were talking about adding a new service I would want to put it on that because it would be really expensive so count no we were to take take library option you know what I'm saying service were not providing right I would want to on the because it comes with a lot of expenses and I want citizens to be engaged in that but we're already doing public that's fine maybe just there's no more discussion is kind to wrap it up and and kind of finish up the topics here so I I took down actually a lot of good discussion obviously just I don't know if you want to do a brainstorming section like Rob said at a workshop or whatever to discuss in more detail special tax District to you know fund Public Safety or you know if want to have it focused like that and you know get a different form get the right people in it one question this just just kind of a timing thing like no that's not my question my question is if we go down this road of the special tax District we determined that's the best way to pay for future Public Safety what is the timing on that and like when ises it going to place to then begin creating that to for like the budget I just I don't understand how

that sorry I question answer keep it simple year a and year B in year a the city council must create the special tax District so exists in January 1 of year being so you must create it in year before during that year you Levy or do not Levy a tax for it so if you wanted to be in year B you must take action in here so here's there's overlay that I know mayor May dise a little bit but there's overlay if you make any changes to the Charter that time frame is different and so if that overlay is used it's not just simply adopting coordinance for special tax District that you got to look at the overlay the charter revisions which is usually three weeks of advertising two reads it's got to be two successive meetings not more than not less than seven days apart no more than six so you overlay that on that if you to to help add your yeah but yeah we're all in Stacy's question was very specific to the tax District increase to remove the mill cap is a is a separate question question about the boundaries of next and I'm throwing out random numbers if we find that 70% of our cries are can we draw a line around that area and say look because you require this much more police services this part of keep in mind also of our inome also should be I you people

it them so the thing is is that they're already paying into C now the question becomes there are some nuances that that I think are wor asking about and so in Haven what they did was non Homestead exemp housing as a special tax District but they rules don't have them all but they already pay so but no multi doesn't so there's things we can talk about we seem to to give the the Handcuff that comes with the special tax District when you draw it around J the expenses must occur with an X so if it's done for him you will have guys with on the perimeter started asking anybody all right so yeah we're not our guidance is to continue yeah we just have some other we have a few other things that people brought up um I can just read them slowly again one one you tell me if You' already had it or not uh I'm not even

sure what this is rebid that was the rebidding process got it okay done leadership development okay uh future Revenue hit it spls SL Parks we talk Financial plans no a quick question about the SP Parks because I know we can use a certain percentage of SP towards Parks is that is that in our budget when does that start uh Richard from wrong it's not designated to a project yet is it we did no but is it designated to a Project Specific not it's get capured main one large Park the answer to Stacy's question is that it has not been ear marked yet okay and it started right because it started in March started with this that's right oh uh financial plan I think talk about that code rebid what know I might have mistyped it might have been code redo okay we talked about that okay Charter changes okay okay what's after that okay um while we've R talk car carbon neutral I think we talked about okay property tax restrictions that's just what we talked about uh Halloween streets okay come back to it

Decap let me start Michael Richard we don't get a lot of have lot get response right Rel so up here we're mostly right capacity yes just so um my sense is is that the sewer problems I mean there's defined sewer problems I don't think it and I question sorry you don't have to answer it but isn't there a small part of ser by yeah I heard something about that I think I don't Springs do we have that service dely strategy yeah I we're covered there I would I would well I wouldn't worry about the water aspect the water could be handled years ago that was put in for the C system the lines go through there remember you had to deal with the lines

Spalding which provides all gently we could back fill that with C the super capacity you know it is split split in the county of course you know some of we can we can get a map let's get a yeah let's get a map started so y can see nobody's going to turn tap off there but we let's get the map yeah yeah that's not to Happ but let me figure it out let's get a map first see where that line is go back to changer yes hello there's nothing like being the last speaker on the second day turn you need you need it I need I need okay as we talked as Ken talked about and we talked about home rule means we can change the charter I went through the municipal law class in January and all I said is home rule you can change the charter so what I did was look at some of the the changes from 2020 the charter Review Committee had made some changes Lynn had things I had things Ken had things so next slide who's doing I she's doing it's fine say it louder the the first city council meeting at which the elected officials are um sworn in it says in there that it would be the

first Monday of the month of January it's not and when we were sworn in it was not the first Monday of the month because it was a holiday so this first Monday the first business day say the first mon so what it will be is the first yes Monday excluding a holiday in January so adding those words and making that c next slide Environmental Protection this was from the the Review Committee also they want to add three words improve water quality so under Environmental Protection we will blah blah blah and improve water quality adding those three words next slide this one is budget adoption schedule I talked to Richard plate about this this is moving it one month back didn't that also yes and I talked to Richard about it as to whether this was a good idea or a bad idea because I didn't know where they they came up with it and according to him it is a good idea so it would move Council receiving the charter October 1st and Council adopting the charter I'm sorry the budget receiving the budget proposed October 1st and enacting the budget the a meeting in December that gives us what is it now it's in November up yeah it moves it up okay next slide this would be mayor's emergency powers and this gives this is postco where she had no emergency Powers so this would give her the ability to ask the governor for money or roots of evacuation or temporary housing there's

a list of 11 things that would be involved with that okay the next one we're we're iffy on this but this is compensation change so this is if we wanted to give ourselves a raise she's saying no but you would brought so it's they brought it the compensation changed so this would say Lynn makes or mayor makes X and we make y whatever we can change that number and what I'll do with all of these is I'm going to send them to each of you the rewrites that Ken has made and it's got blanks for the number so if think they have recommended us okay well or or conversation but just remove it from the charter at all just remove it from the charter that set the budget well I'm going to give you the option to give me a number and we can put it in he's gone we can put it in the charter or we can not but you guys can you can think about that the next one is something that Joe and I have talked about when we met with Randa this is about the judges we had talked about the number of Judges how long they've been on Etc so what this would say is it would be clear in there there's a a chief justice and other judges we are out totally chief judge and a second judge right like two that's which is exactly what Brook Haven has by the way but what we have is seven seven so we would make it so that it's little loose in there we don't think we need seven and also we would like them to have four-year terms serve two years Max so that would go

into effect in 2026 if we were toact this all right and the last one will be the special tax District this is something that is doesn't rewrite in the charter this is something Ken brought up he said that well it's about you can have a special tax district and also you needed a referendum for it and it didn't say that it wouldn't conflict with the max of the tax rate ET I don't understand F no no no to tr to say what K's getting at the special ta this would remove this would uh AB in the charter to make it so a special tax District does not apply towards the right and there would be no need for a referendum in the special tax District so this is clean up language mostly for these it contradicts itself yes on this issue because it says you can do this you can do all these things you have all these Powers related to special taxs but it's not clear where that falls in terms of account and so what BR Haven did Char same as ours they use home rule they inserted language just to verify right so I have Ken's rewrites that according to him would alleviate this problem not included on this list because we just talked about it today with the committee Charters and deleting the construction committee because that's in the charter and anything else we want to change the number of people

on the committee we may add that too so what I want to do is have one session of rewrite when we go and vote on this and we do the the meetings and the announcements of the changes but let's get it all together before we go to that level so what that would mean is you're going to look at these seven and then we'll talk about the committee uh changes and then committee changes are in no the committee I'm sorry boards and commissions corre not the right right so you can look at them decide if you want to do them we do not have to do them all we don't have to do anything but this is what I would like to do as far as changes to the chter and and we'll add the committee stuff are you emailing out a red line yes yes I have that so adding the language improve water quality that is all it is how is that defined that is not defined does that bind us to any sort of additional Financial Obligations if it's not clearly defined it could mean anything and are we in any sort of legal Jeopardy if someone says your Charter says that you will improve water pity which means that you know you know we have stream monitors and that way we're improving water quality so I like it to be vague if we can I I'm all for it I just want I don't I think it needs to be clearly defined what that that yeah I mean I would say that we with the storm water program there's a

lot of things in there where we are working through water quality so so I think we're already doing that but I would prer I mean that's my point I mean doing it yes absolutely does it need to be in the charter the cont so if I remember the context of the recommendation from the committee um it was as a right like it should have been there like it's air quality and all these other can I if we give the red line I was just I understand what the context quity sewer leaks which are not no I know this saying no I totally agree right that's what I think too that it's just it is in general we would like to improve water whatever that means so I've done them the deliverable you're going to pass that out yes not right now but later no it and then we're going to have a time to get back yes what's that time two weeks has it been vetted by staff already it's been vetted by Ken I know about some but yeah Ken has Ken's been working on especially on the tax piece that's the most complicated piece the other stuff is what what yall want to do and I think to answer Joe's question earlier I believe on every Charter has the salary set set aside but you can have some more flexibility that some has to set your salary if it's not set in the charter has to be set by the state legislature y'all can't set your own salary on a at will every year this is so it needs to be ironed in and you can't have it you can't adopt it tomorrow it won't affect you won't affect on your next term to the next term of either you or whoever next

person if we pass it before August it will go into effect in 20 26 after August it is 202 that's a cycle there's a cycle this year a cycle you do it before the elections that's right and the next year but that's that's good we can look at that so in two weeks what where what's the format to get back together and talk about it yeah okay so on that agenda what we 24 is coming up or we got the one in April first one in a end of April is okay you give them a long time they're gonna use it I wouldn't it' be a discussion but then it has to get subject to the advertisement to actually vot on right discuss have a discussion which meeting do you all want we just want to be sure we get so first April meeting ail first April meeting that's fine that's okay so we just want to have a deliverable right because this is a very important topic yes thank you okay so that April 14 April 14 on the comp did you also expens mean there are there is a number in there for right did anybody talk abouten decisions very few counil people are their expens we get into the 26 budget there side side about well I don't that's a budget item

for the City Council budget is is travel expenses and training expenses yeah not not this but that could be under travel and train the budget all right we are we've got about 16 minutes if we want to get out of here on time so all we've got left is basically just kind of a recap of listing lot don't say anything about parking lot on here hey I'm okay all right park John brought up yesterday I had to update my account um for smart 911 and um super simple so in a nutshell I know Jennifer and I had talked about um sending it out quarterly just kind of as as reminders um so what it does Smart 911 once you set up your account if I call 911 it's going to pop up um my residence it'll show who's inside my home if I have dangerous animals what illnesses I have etc etc and uh du the fact that a lot of people do not have landlines anymore that's why um so if I were to call without Smart 911 it would just come up with my cell phone number okay but if once you fill out that profile let even know who your carrier is um very easy to use it took me less than five minutes to set up um and I think if Jennifer and I work together meeting putting out on on the police department social media channels to go ahead and and advertise that and then weenor put it out on the city done with soci please explain why since when you

live near other municipality system so when you yeah so I live you know North North I know the why I saying the community yeah so when when so I live on the North End of the city if I dial 911 I'm probably gonna bounce off AET Tower which means that's going to cause a delay because they're going to find out okay so what's your address if I have Smart 911 it's going to pop up done Woody Georgia they know it's G to go to check so if um if I set set up that profile this is g to be a quicker response when me to get to the 911 system that I need to and if you can't communicate so in other words you can just dial 911 you're choking you're something whatever it's going to pull up your whole profile and they can at least start emergency services to just yourself yes sir ear if I'm out of town so right now if I was now but I'm not so not every jurisdiction County it depends on where you're at it depends on where you're at so if the the 911 Center that has that honors smart 911 so when you go in there you can type in your zip code and it'll tell you if like so check on yes they have Smart 911 so you put it in there that yes you can create an account so I'm not sure so if you're up in you know Southern Illinois in the middle of nowhere and you call 911 if they don't honor that smart 911 obviously it won't work I'll have to do a little bit more research to see if you do call it should should it should come up and it'll just have all your information and your current address but I can for from like that actor hacker point of view where's all this data stored so in there it's got yeah so when you all get a chance to put in smart 911 it has all of um its safe to use so it it go to the

frequently asked questions and at the bottom we'll ask you you know the only people that have access to it is 911 and Public Safety person so tells you that on there I haven't seen any issues with any bad hackers that are going in there yeah I mean I know a g push on similarly I know you and Jennifer working on it we sign we have a system we storms first time after we R out whatever it is we had last war going off the MD the night made people mad so we r that we got a lot of calls a lot of hate calls when when blood and so there is a way to go in and it they tornado never got tornado watch you know never that warning said so I know Jennifer was working on it if we could just review it and then also incl that in our educational materials because you can go in on your own and adjust the sets yeah and I think you can Geo fence on that as well so if we're using it as we have a missing child or a missing Alzheimer's patient in this area we don't have to do the whole City like all right go the last scene in this area so we don't make too

many any other questions thanks Landscaping in the rways I think we talked about that a bit was there an actual action item coming out of that or was that just johnes no question was what are we using in the right ways and it to be fre or should we be issue unification I [Music] said Turing bushes at a gas station because you highly likely AC so I wanted to thank him and way can perspective clean that's okay so we want okay so you want an annual review that turns into an action item all the location yeah we we do it as they're reported or as needed umer so we have toate that but also part of that discussion was

whether it's if we need to look at our Oran exp shrs so shrubs are more flexible you can plant shrs in places you might not want to trees and so I don't know which department that is you mention about the tree fund using for yes Yesa okay this is the way you create with it you know it's still a plant material as I said those similar treat but yes we can certainly do that yes we did yeah yeah okay City Y right do yall want a policy on that or what do you thinking right it's part of the UDC right yeah also as individual coun people you enage the other thing I forgot social

medas was very clear goes out on that's pretty and not a storm be amazed so but I so I have a me they've done some analysis on our behalf a few years ago I can't find the email because I don't exactly know what it was but they did some analysis and they said they identified places that had old equipment but they didn't commit to doing about it and so time I think we definitely has some challenges I think so what I'm trying to do Corners years ago power with the partnership of the city but no Financial resar they did a lot of what they've not been able to tell me is whether it worked or not it made a difference it was a miserable experience for half City didn't want them to do it um so I'm trying to get them to tell me that made out the tornado few months ago they just and so the tree that first of all I think the wind KN the power lines down I don't think it was tree the biggest tree that came down came back understand but I think we're about weather start are but

yeah e e e

e e e e e

un of wide ranging discussion about what ision how to Services focusing on safety special F Public Safety I I just put everybody and then I guess formal review on that's that's today anybody have I'm just Kidd we are yeah I'm just kidding but we are we are exactly on time um maybe just for a second let me just let me just go back to this real quick you think we've talked about Capital Improvement projects we kind of hit all this stuff can I put a check there I'm G put a check there we did that Joe officials how do how cooperate efficiently did we talk around that a little bit and and interestingly enough it was one of the items not sure why we missed down here mayor council Communication in his very last sentence I don't know that's something we can Circle back just a second that if

we want to do that so maybe we didn't talk about that John um and operations you want a lot of discuss there Catherine revenue and taxes a lot of discussion around that Stacy shortterm and longterm goals have some sort of more time creat is concrete is do do you get a happen check mark do okay okay a small uh Rob clarify priorities and goals most well I think we talked a lot we talked a lot about priorities for lot of if I had put in the word clarify maybe we get a full check mark parities and goals were discussed and and uh mayor for the Future Vision how how to how to continue to be a leading City lot of discussion I'm not for sure for sure and a lot of action items actually think once we get like we get everything done all that we have some well I think you you did a great job on defining some of the issues and that's that's you got to start is if you can't Define your issues and problems then you're not going to solve them because you don't know so I think there's a lot of discussion around that from from me listening as an outsider over these two days I think there's a lot of really

good discussion you if not answers to everything you've h on a lot of your issues Eric do you want to make any closing I just give a second intro so the fish cooperate efficiently so I don't want to lay on any legal Lees terms to stare anybody away upgrading a city uh to bureaucracy or other way of government or looking like a city a right but at the end of the day I talked to people that approached me I said you know each of seven of us are independently Alik and then we show up and then by the grace of our personalities and and implied leadership we all seem to work together and do things and then it's just like people serving on a board of a nonprofit or anything there are some people on boards that I've worked on before that just show up to the meeting now some of them might have value at it when they're in the meeting and they engage in conversation but then they vot what then they go away and then what are they doing in between you maybe they Tas to do something and they don't do stuff you know some different boards operate differently right if you're working outside of the city so when I think about the seven of us you know I I feel like um first of all I don't want to have duplication of after so if I have go decide I got all sorts of stuff I'm thinking in my head and I'm going to go brainstorm something and I'm going to go do so I don't know maybe I should kind of tell people oh by the way I'm looking up this x thing and anybody else interested in doing that whatever or are you already done that or or is just a waste of right so just want to see where we may be not duplicating effort um having some synergies and letting people

know you know there's initiative eventually we can put things out the agenda as a discussion an action what do we do what issues are working on how do we communicate across this kind yeah up not um to be careful I think that the thing that is most helpful is patient but I do want to I don't need to especially if it's not like a big issue it's I even if they CE me answering I don't know what we're creating so much also you know I it's hard to get through the emails know and you all know you all know because you can tell you open your email can I've gotten by a few weeks and try to job so I'm going to take the fact Le resistance here people think we then

say I think you're J talking I don't think I know you are you're not clearly stating what you really want when you think about just I'm going researching [Music] sure why not yeah so I'm just going researching talking other cities see how they f it P actually I'm G talk to you or talk to staff with Richard and it's like I just talking about process you start by the Allies you put on agenda but I mean if you want something it used to be a of mind so God BL John would about it's nice to that you shared it with the council person they're not surprised to know that it's coming or whatever that's I think it's important to build allly allies because something might feel very important to you and you start talking to people it's like mean it's not important got remember the numbers of any one person one you can raise any issue but anything you want on the agenda you need two seconded we talked about it need a four pass so counil

munity I think if I'm hearing youly you're talking you know conceptual thinking about a stage how do we get feedback on this you know we all kind right that kind gives you maybe this you know isn't worth have something develop to go to the agenda or you say hey I was thinking about next oh that's already my think so well I appreciate being Vol the sustainability I mean and I can go through you now right and okay so but maybe I want to talk about Parks but I don't want to over lot override somebody else that's already working hard for I want to talk about saf except for this new development I don't think we have roles to finally that we don't have a structure no I know but I'm saying that if you're passionate about something anybody's passionate about something by now you should kind of know who shares your passion your interest someone fig out who that is is that accid any collaboration

Communications remember that it's it's like I just like who else needs to know just kind of FY by the way you know FKS are working on and why by the way not sure there's as much of that happening as you think but also and the odds of it duplicating that two of you are independently working on something that somebody at City Hall doesn't know what happening probably SL somebody talk to walk I me that happens say meeting so and so no exective session no exec oh as say thank you again for y'all's time I know some of yall have in full-time employment it's a big deal to come here I think one out of town r Treat Valu the amount the way our Council gets along seven people you'll get along extremely well I have a ton of respect for you all doing that it's not an easy job y'all got what we wanted the staff we have all the directors here to listen to get good input we'll get you the information you want with my job and I take it very seriously to get you whatever you need I'll be set up my one one-on ones with y'all shortly to go over like we do I try to do it like at least twice a year with y'all so we'll go over those but again mayor want to thank you and OPP I'd like to thank staff and Eric and ginger for showing up leaving the house at 4:30 morning yesterday

[Music] all in favor