Planning Commission - Regular Meeting

order the July 10th, 2025 meeting of the Dixon County Planning Commission. Uh, Miss Barry, if you'd like to share that, we we'll happy for you to. Father, may our decision be made with integrity and wisdom that comes from listening to one another. May we find common ground for our shared commitment to this community, embracing differences and values that bind us together. Let us seek what is just, fair, and will be the greatest good to those we represent. As we work toward a better future, may we remember that progress is built not by one, but by many with a shared vision. Let us be grateful for this moment and the opportunity to serve. Amen.

Amen. All right. Uh, Mr. Hayes, would you call the role? Todd Barry, Barrett here. Darren Green. Todd Lindy here. Wall here. Tommy Brown here. Jeff Case here. Randy Ramy and Barry here. Patrick here. Mitchell Har.

All right. Uh the calling of the role indicating that there is a quorum present to discuss business. We'd like to recognize our visit tour. I guess looks like we've had one. If you haven't signed in, we'd appreciate it. Uh I don't think any no one Mr. Tra asked to make public comments of any type, did they? Then we'll dispense with that and we'll move on to the agenda items, but I want to stop just here very briefly and say we're all happy, Todd, that you're back here with us. We we were concerned and we were looking forward to this evening coming about. So, we're glad it has. Well, thank y'all. All right. The

chairman, can we do the minutes first? Oh, yeah. Let's uh let's hear the minute or or let's have a motion. Has everyone read the minutes of the last meeting? Does anybody have any discussion or immenation or anything like that? Mr. Chairman, going through the minutes. Yes, sir. I did notice the spelling of my last name is incorrect on here. We got to have that corrected, sir. It should be spelled R A G- an AAN. Yes. There are several um misspellings of mine and Mr. Todd's last name. Uh oh, okay. Well, I'll be sure to bring those. Okay. Yeah, I think there's uh

do a different way now. Trying to do my own. I was trying to do like those too detailed and it takes too much time. So, I'm trying to do more of a summary that I will correct the notes. just speak like what you're doing. I think there were four total between myself. I go back through there and I also do have from the previous meeting as well.

Are there are there any things other than these uh issues the spelling? Is there any other issues with these minutes? If not, the chair would entertain a motion that the uh minutes be uh approved condition upon correcting the spelling errors. I move that commencement. M Mr. Brown moves for approval. Is there a second? I'll second that. Todd approves as a second. So All right. All right. Those in favor say I. I

any oppose say no. In the opinion of the chair, the eyes have it. We will move on to the agenda items. Item number one is the preliminary plat of Shelton Road Estates tax 76 parcel 4.05 6.05 acres Shelton Road Charlotte Tennessee A1 agriculture first district. Mr. Haves. This was surveyed by L surveying creating four new building lots as you can see by the aerials we all surrounding properties have previously tended to.

Does anyone have discussion about item one the plinary plat of Shelton Road Estates? We don't have a rep from the first district, but uh what is the will of the commission? Does anyone have a problem if we approve of this? Now's the time to speak. I think it's typical for the area. So, I'll make a motion to pass.

Moved by Commissioner Amanda Berry that uh the uh preliminary plat road estates be accepted. Is there a second? Second. Jeff has a second. So, Mr. Chairman, if I may, Miss Harrington could be here tonight provides. Okay. Let's let's hear let's hear Miss Herring's comments into the approval. So, okay. for planning commission approval of plat certificates from the preliminary plat.

Yeah. I think that just got fixed up. He'll correct that back. They'll just say that. Please include sight distance in both directions along any existing roads at any point where a driveway or a new road is proposed. Uh and forget convention from approving that just needs to be included on a preliminary plat included into the final. In in the case of this, all site distances in question would be on Shelton Road and the other drive the driveways into the other other lots. Okay. Yeah, I I understand you.

Yeah, I was going to say I think that's straight and flat enough that sight distance isn't going to be a real problem. But noted. Yeah, we we duly noted. Okay. All right. It's been properly moved and seconded that uh the uh preliminary plan of uh Shelton Road uh states be approved. This can we can do on a voice vote. So I'm going to say those in favor of approval say I. I.

Any opposed say no. Opinion of the chair the preliminary plan of Shelton Road Estates is approved. Item number two on tonight's agenda is the final plat of Danielson Hollow subdivision tax map 109 parcel 6.0 122.78 acres furnace hollow road Dixon Tennessee A1 agriculture second district Mr. Nice. This final plaid ended up with 12 lots after soils match crafts five and six for both over 25 agencies and would be served by a private drive maintained by HOA.

Right. And I assume this one of these instruments we have is the HOA covenants and the other one is the HOA bylaws. Correct. Okay. Has anyone has everyone had time to look at the these documents and does anyone have discussion on those? Chairman, if I may, I'll just provide a little bit of if you would take this up. So, typically per Dixon County resolution and subdivision regulations, you have to have a 50 foot wide easement in your property to get a building. only one lot can use that and get a building to come up.

Right?

If you have two or more, you're going to have to bring that road up to county standards. It's what typically you see with the subdivision. You got two or more lots bring that road or an existing public road. There's one exception in the subdivision regulations where you don't have to bring it under county standards that several lots can use just a permanent easement road. If each lot's over 25 acres, they also have to create an HOA to own and maintain that permanent easement so that it doesn't fall on one lot of an entity to maintain it and own it. That's why you have all these HOA documents with you. I've reviewed them. We had one like this about a year ago.

Yes, we did up the other in the county.

Very similar. So I have no issue with it will of this body to approve it but should be approving the final plat and the HOA documents that require file through the final plan and the HOA documents and time rest. Does anyone care to address what council just said? I I think most of us were here when we did this sort of thing before and it is it is legal what they're doing and all the documentation is here. So the chair would entertain a motion that would be for the approval of the final plan of Danielson Hall subdivision at this time.

Yes, this is my district and Yes, ma'am. I think it's a a good fit for the area. So I motion to approve. Okay. have a motion to on the floor. Is there a second for that motion? Second by Mr. Brown. Okay. Any further discussion on the final plat of Danielson Hall subdivision before we come to a vote. Again, we can do this with a voice vote. Those in favor of the final plat of Danielson Hall subdivision state I. I.

Any opposed? State no. opinion the chair the eyes have it and final plat of Danielson Hall subdivision is approved other business yes this time we have a little bit uh there's a issue about road dedication of Brook Holla court Mr. Can you enlighten us a little about Brook Hall sub is located off the main road and road in county. Mhm.

It has been in the burden for about 20 years. It has finally been built out with the road being completed to county standards. Mr. Cunningham would like to dedicate it to the county and has provided the required maintenance bond set by the highway department. A yes vote would be to recommend the county commission accept it as a county bank county road. So does everybody understand the motion is that the highway department will accept this road as a Dixon County road and there'll be a bond in place is it for 12 months after they accept it? Yes. To Okay.

To the Yeah. All right. So that is what's on the floor. or does anyone here to approve this? That's down one of you all's way. I know. I can't tell you right off hand what district it's in. It's It's in one of the southern ones. I'll make the move to approve. Okay, we got a motion to approve. Is there a second? There's a second by Commissioner Barry to approve the acceptance of Brook Hollow Court onto the Dixon County Highway map. Yes, sir.

Can we incorporate that as part of this motion? pay for like to reduce it from the maintenance bond 10,000 uh a reason why $40,000 performance bond you typically go to 25% of that amount for one year for the maintenance period if there's any issues and then in a year from now it'll come back for you to release that fund so if I may Mr. Lindsy, uh, would you mind amending your motion to, uh, make the maintenance fund about 15,000? I didn't think we had to do this. As far as the 10%

25%. Well, I'll in the motion be that was it's it's what we've done is is we've tried to get them out from under the expense of having that big road bond once the once it's in and the highway departments looked at it and they think it's all right. Of course, basically they're just they're sort of gambling that if anything comes up, it's only going to be up to 25% of what the road bond was. in that first year and after that it's going to be sound.

Road department sets the original bond amount the uh the way the regs work is is reduces to 25% and you're making a recommendation you're not actually doing I like that.

Yeah. Yeah. That that's important to consider. All right. Is there any more discussion on the dedication of Brook Hollow Court to be a Dixon County Highway Department but maintained and approved road? Do we have a motion uh for this? We have a motion for Mr. Todd. So, so let's go ahead. The the motion was duly seconded. Let's go ahead and vote. Those in favor of accepting or recommending the acceptance of Brook Hollow Court as a Dixon County Road state I I.

Any opposed state no. Been you the chair. Uh the eyes have it. And Brook Hollow Court is the dedication of it to be a Dixon County uh road is accepted by this body. Is there any other business that would rightly become forward with the commission at this time? Hearing none, the chair declares that the uh meeting of July 10th, 2025 is adjourned at 7:15