County Council - Regular Meeting

I had breaks. [laughter] How you doing?

That means you leave the building. What's that? Does that mean we leave the building? That's the second one. Been here very long. So hopefully we don't have more of those.

[clears throat] Good morning. Before we get started, be aware that Corson is in the building testing fire alarms. So, you'll hear that buzzing every once in a while as they do that. They will let us know if it's a real fire. Call the meeting to order. Please stand for the pledge of allegiance. Matt, would you lead us? I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under [clears throat] God, indivisible, with liberty and justice for all. Roll call, please. Mr. Rout, present.

Mr. Flag, here. Mr. Mo, yes. Miper, here. Go ahead. Present. Chance. Yes. Mr. Hughes here. Mr. Freeman here. This was the agenda posted. Like to make uh suggest one amendment to the uh agenda. Uh media uh following the approval of the agenda, we'd like to take up the additional appropriation for the courts. Need to remove that from the table. With that one change, is there a motion to approve the agenda? So moved. Second. Roll call, please. Mr. Flanigan, yes.

Yes. Mr. Yes. Bugout. Yes. Sper. Yes. Yes. Mr. Hughes. Yes. entertain a motion to remove from the table the additional appropriation for 138 courts and go ahead and read that for us. Second motion from Dan, second from Eugene. Go ahead and read this. 138.

I just wanted everybody to know what we're removing from the table. Go ahead. 138 courts 109 101 administrative assistance 09 40,000 198 101 part-time 98 25,520 171 FICA 53775 172 PURF 4,491 for a total of 7538 86. Okay. Thank you. Roll call on removing from the table.

Blanket. Yes. Yes. Yes. Lookout. Yes. Piper. Yes. Pants. Yes. Hughes. Yes. Good morning, judge. Good morning.

How's that? That better? Thank you. Okay. Doug Maywart, circuit court 3 judge and here for uh judge Calhoun who's presiding over jury trial starting today. That's a busy day in the courts. There are three trials going on. So we have circuit court one, two, and four involved in jury trials. Um we have asked the courts have asked for some additional funding appropriations for a full-time administrative assistant in a our court administration office. to update you. Some of you may or may not know, but our port administrator who we recently hired, Ted Ward, has turned in his resignation letter. Um, he effective May 13th will be his last day. Uh, Mr. Ward has been offered a position has been offered a position that he was applying for at the same time we were that he did not get but they have since come back asked him to take that position and they have offered him $40,000 more a year than what we possibly could pay. We're not asking for an additional $40,000 for the court administrator. The court administrator, I think, has a fair um money, fair salary for the job that we ask. what they do need help. Um, and so that's why we're asking for the additional appropriation. Uh, this appropriation is both for a full-time and a part-time. Uh, what we really were asking is for a full-time, but doesn't hurt to ask. All I can do is say no. So, that's why we asked for the additional part-time as well. Um the administrator's office is a a key position within the courts. Um the legislature found it to be so important that in the organizational statute for the Delaware County Circuit Courts, uh section 33818

actually gives specific authority to the courts to hire a court administrator. with a unified court system like we have. We have five courts, probation department, CASA, that all requires budgeting. Uh it requires administration. Um so that assists the courts because no longer do we have our own probation officers. We no longer have our own um administrators. It's it's all one system. So having the court administrator to handle those uh duties is key and important to the proper and efficient administration of the duties of the court. So that's why we're asking for this question. What's the pleasure of the council? We have at the present time we have a motion to approve the entire additional appropriation. But the appropriation um contains part-time, correct? Both part-time and full-time,

right? The 109 101 is the full-time. Then the 19 109 101, the 198 101 is a part-time. part-time is the 25520. That would not um include any of the Perf, but I might have some of the FICA in there. Judge, am I correct that there is a uh we have approved a job description for the administrative assistant. Is that correct? I believe so, but I'm not 100% sure. Um, it's it I I don't I can't tell you with 100% certainty that has happened.

Mr. President, if I may say something, just to add information. Absolutely. If we do approve a full-time employee, not all of the benefits have been included and listed. So, the actual number is not accurate to reflect those benefits, specifically health insurance, and I think there are a few other minor ones as well, but yes, sir. Duly noted. Other comments or questions? The current court administrator position is still a 32 and a half hour work week position

as is. Well, that's the listed, but they are expected to be on call at the needs of the judges and the courts. Um there are times when they will work after hours if need be. Um, but basically, yeah, 32 and a2 hours just like everybody else with in this new position also. That's correct. [clears throat]

Anything else? So, the full-time position would amount to about $75,000 a year. Is that somewhat accurate? Well, it I I don't think that's quite accurate because that 75 includes 386 includes the part-time. What I what I've done, judge, is I've taken that into consideration, but that added that 25,000 back for um health insurance. Well, if that's the cost of the health insurance to the county, then yes. I I don't know what the exact cost of health insurance system. I'd be open to the part-time to get them some help.

I'd be open to the full-time position

if I may. The um deductions are supposed to be in your folder if you want to look at them. Okay. Thank you. Uh, I'm in favor of neither at this point until there's some potential addressment of the 40-hour work week. I think that's our goal number one that needs to be addressed prior to allocating funds for a full-time position at minimum. I am in more in favor of part-time. I do think that that's feasible. Um, although probably harder to fill um from a court's perspective. So um that's my my take. It's my understanding that the courts set you set the hours. Is that correct?

By statute, the court set the hours for the court. That's correct. We have that authority. If we want the courts open from 8:00 a.m. until 5:00 p.m., we can do that. We want the courts open from 9 a.m. till 400 p.m. We can do that. Currently, we match the hours with the rest of the county office. That's at your discretion.

That is our discretion. That's correct. My I guess my thought was now we're talking about bringing I I think we um approached this last time when our current uh current individual was hired. we had this dilemma and we waited uh and I think the thought then was that we would um possibly entertain a part-time position. I'm not opposed to that. Uh but I do think that with the responsibility that they have and one thing that uh judge uh didn't mention was that they do have um the opportunity to apply for grants that um could help offset. Is that not correct?

There are grants available. Um, however, most of the grants that I'm currently aware of, uh, that deal with the courts, especially court operations, deal more like with physical issues with the court, safety, security issues. Um, there I'm not aware of any grants that are specifically for personnel. Now, you can get a grant for a specific type of court like your mental health court, your drug court. That those grants do include um monies that can be used for people for the people that you need to fill those positions to have that specialty court operate. But just a regular circuit court uh like we have here, I'm not aware of any specific grants for that type of uh monies. Would wouldn't it be prudent that the new court administrator be in place prior to hiring a part-time or full-time assistant?

I think, you know, you can look at as chick, which comes first, chicken or the egg? Because um the new person is going to be learning the job, but also the new assistant is going to be learning the job with them. They also could develop them the job sharing as as it comes in. Ideally, yeah, probably that would be best. But that doesn't mean that the workload's any less just because we have another new administrator coming in. We also discussed that as well uh previously and it was our thought and my thought as well that we would bring the new individual in and let them get their feet on the ground to really see if in their opinion they needed a second uh person. And um at the last uh finance committee meeting uh Ted was there and was requesting uh some additional help as well. Uh favored the full-time position uh but would be thankful for a part-time uh position. a judge. I think I think what you're getting at is you're going to need the part-time position regardless of whether a new administrator comes in and

correct. We need the help regardless of who or when the administrator comes in. But that's correct. Whether in my opinion we full-time help or

part-time that can be debated, but help is needed regardless. I'll change my position and um would be in favor of a part-time position. Uh I really feel like maybe that is the more prudent way to go and if by chance um the folks, the courts and the new um administrator feel that a full-time position is required. Uh let's entertain that uh at a future date. Well, and I want to be clear that I don't and I I spoke to Ted also. Um there is a need and so where I'm at is not based on a need to be honest with you. It's it's logistically from a timing perspective. Now you got another change over um guidance for a part-time position. Even if you were to hire that prior to an administrator, like to me it's a waste. It's not a good business decision to have those positions in place prior to your leader being being in place and and I think that that the timing is is poor. I think we should wait. So, that's just where I'm at with

Has Have you started the process of interviewing for the administrator's position? So, we've reached out. We had initially we had three very strong candidates and we felt Ted Ward was the best. So, that's why we hired him. The other two we've reached out. They are still interested. We are in the process of setting up second interviews with them again. And we've also received two other applications uh that we didn't have in the first round. So, uh that process has begun. We haven't technic I think we only just recently posted. I'm not even sure we posted it yet officially. So, yeah, we are in that process for sure. Would it be an incentive to hiring a new administrator if they knew they were going to have an assistant?

It certainly would help. Um, I can't say that that would be the the deal breaker or not, but I think that would be something that they would welcome to hear that they they have this additional resource to help them in the organization. Um, the courts are looking to take this opportunity with the new administrator. We're going to have new judges coming in. We're thinking about some organizational changes within the court system. What that looks like now, I really can't say, but that discussions have happened. That includes that included we had you know Ted involved in those and he had some great ideas and for me personally that is the biggest disappointment in that we won't be able to use Ted's ideas very um innovative ideas he had on on how to change some of our processes and procedures to save money and to save labor. Hopefully we can still find that person that has those ideas that will help us. Having a fresh set of eyes um really is beneficial and the judges are open to changing things to make it better for all involved in the court system.

Would anyone care to offer an amendment to the proposal that's on the floor? I think I'd like to amend it to where we hire a part-time person to start with. I think we could move it to full-time later if uh the need becomes evident. Second motion by Dan, second by excuse [clears throat] me, Mr. President, before we do roll poll, may we ask a question? Absolutely.

The original request back in January was for roughly 30,000 and we reduced it to 25 knowing that full-time wasn't going to be used for January. Do we as a council want to reduce that number to reflect only what's going to be paid out through the end of the year if we approve it versus this entire amount? And if so, what is this person going to be paid per hour? So, we can calculate that up. Do we know what the hourly I had in my notes from finance last month that it would be $20 an hour

times 29 hours times how many weeks are left seven months May through the end of the year basically. Is that right? Eight months. Eight months. I'm not a math person. So what would the number be? [clears throat]

Would you repeat that please? Could we make that an amendment in your request?

And then what would what would a FIC workers comp be? Mr. Flanigan, when we get the numbers all calculated, would that be acceptable amendment?

Absolutely.

Did we say there are 35 weeks? I thought somebody said 34. When I take the 25520 divided by 52, it's $490 a week. Council member Mochal, the 25 number was not for the full 52. We reduced it in January from 30,000. You're welcome. Thank you.

I came up with 159. Anybody else confirm that? Okay. 1,59 for FICA. Okay. 237 more than in there now. 22566 total. That correct? How much? $22,566.

I came with 21466. That's what I got. That's what I got. 466. 21466. 21 466. My head was right. Okay. Your motion was to approve the part-time position. The total additional appropriation would be $21,466. Is that correct? Yes. And that's all right with a second. Yeah. We need to add to work with comp. Yes. Yeah. My I approve. Any other questions or comments?

She said 237. It's just adding a line onto the Oh, adding add roll call on the amendment. Mr. Langen. Yes. Mr. Whead. Yes. Mr. Mole. Yes. Mr. Bookout. Yes, Spiper. Yes, Mr. Can. No, Mr. Hughes. Yes. Okay, we have the motion as amended. Any further comments or questions to approve the additional appropriation reports $21,466. Roll call.

Mr. Flanken? Yes. Mr. Whead? No Mr. Mole. Yes, Mr. Buck. Yes, Miss Piper. Yes, Mr. Can. No, Mr. Hughes. Yes. Thank you, Judge. Thank you, council. I really appreciate it and we will keep you posted on how things go with our job search for both positions. Thank you very much. Very good. Thanks, Ed. Next, we have the approval of the council meeting minutes of February 24th and March 31st. Mr. President. Yes.

May I make a motion to table both February and March minutes for review and editing? There a second. I'll second. Second. Motion by Eugene. Second by Jessica. Uh, Councilman Whitehead and I had a discussion yesterday. Okay, there are several questions about the minutes. Uh, we want to make sure that they are complete and accurate. So, uh, I'm going to support the motion to table. Roll call, please. Miss Flang, yes. Miss Wy, yes. Miss Mochal, yes. Mr. Bookout, yes. [snorts] Miss Piper, yes. Mr. KZ, yes. Mughes, yes.

Thank you. Now we move on to the transfer and appropriation agenda. Whitney Walton County Generals 120 data IT 198 101 part time. This is transfers, right? Yeah. Yes, you're correct.

[laughter] I'll be all right. [laughter] I'm Ryan Staltz, IT supervisor. Read it off. Oh, 120 data IT 198 101 part-time 15,000 311 contractual services negative 15,000 for a total transfer transfer of zero. Move to approve. Second motion by Jessica, second by Dan. Good morning. If you want to give us a little background on what we're doing here. Uh, this is a transfer so we can um fund a part-time intern staffing line. Is this for one or two interns?

It'll be for two interns. Thank you. Ryan, do you did just for the record, but just kind of talk about the intern program and what you're trying to do with that.

Uh, basically what we're doing is working with IvyTech to bring interns into the IT department um for several reasons. Partially to have a pool of candidates to pull from um hopefully as early as next year for some new positions. Um, but also to get some help uh get some tier one work done so that I can focus on administrative work as opposed to running around fixing email essentially. in finance. Ryan did say that he could keep two interns busy the entire time that they would be here and they are needed. Yes, I would wholeheartedly agree with that. Other questions or comments? Roll call, please. Mr. Flangen,

yes. Mr. Wy, yes. Mr. Piper, yes. Mr. Mo, yes. Mr. Bugout, yes. Mr. Can yes, Mr. Hughes? Yes. Thank you.

141 GIS 102 101 uh GIS specialist negative 981 136 educational incentive pay positive 9 and 81 for transfer of zero. Move to approve. Second motion by Jessica, second by Dan. Good morning.

Good morning. Heidi Knuckles. I'm with EMA, but I'm here representing Kyle Johnson and GIS. Um he his new guy starts on Monday. Um he gets education incentive pay. He has a master, so that's $1,500 per year. So he um we figured out what he would get paid out for the remaining part of the year. questions. Roll call. Mr. Flangen? Yes. Mr. Wahhead? Yes. Miss Piper? Yes. Mr. Mole? Yes. Mr. Brook? Yes. Mr. Can? Yes. Mr. Hughes? Yes. Thank you.

Thank you. Moving on to other 1181 plat room maintenance 198 101 part-time 1,180 171 FICA 100 342 workers compensation insurance $20 362 repairs and maintenance software negative 1,300 for a total transfer of zero Move to approve. Second motion by Jazzgo, second by Dan. Good morning, Tanya.

Good morning, Chief Deputy Auditor Tanya Densore. Um, this is an employee that works in the plat room and we're outside counting general, which she said platroom maintenance. Um, she's part-time. She wants part-time. Um, she's been with us for six years. Our senior platroom deputy um retired after 30 years. and this girl and another girl we had in the office, she moved over full-time into the plat room area. So, we have one and a half. We used to have two and a half in that area and we've kept at one and a half. Um, these two have really stepped up and tried to learn anything and everything that they possibly can. Um, her diligence to her work is outstanding and we feel that she deserved a raise. Uh we wanted to give her a dollar raise. Um she currently made 15. This would make it 16. And she just like yesterday, the one girl was sick to her stomach. She had ate something bad. She called in. The other girl had u appointment scheduled. She rescheduled her appointment and came in to cover because she was like, "Someone's got to be there." That's the kind of worker we're talking about. um she's really stepped up her game and we just wanted to show our appreciation to her for that and keep her around because it's really hard to keep people and it's really hard to keep part-time at that. And like I said, she's been with us for six years and she's proving herself every day. So, this is to cover that for the rest of the year, uh including the FICA and workers comp. And [snorts] the reason I did a transfer is because Ed and I spoke. We could have appropriated. It's outside county general. Um, and it's it's $1,300. So, but I said to him, I said, "Hey, here's a line. We haven't used any money

out of this so far. We're going into May. We've almost made a half a year. So, why don't we put in for a transfer?" because often times the council prefers that rather than appropriating. Even though again this is outside county general, we were still trying to think of the best way um for your your approval and um I guess you know how you guys like to see it. We're always trying to like accommodate. I guess you would say all the departments do that. So that is why we put in for the transfer rather than an appropriation. Hey, real quick. Um, was this always a part-time position per position? Yes.

Because in our budget book, I had listed under salary, but I think it should have been part-time. It is part-time salary. Okay. Yeah. 198 22 to start. 198 is part-time salary.

Yeah. Um, okay. So, was that 22? We always budget exactly enough for just her in the plat room maintenance and that's based on the maximum amount of hours of 29 and a half hours per week and she she pretty much works them. I mean there might be instances where she's had to call in because her kid is sick or something like that. But often times she finds um her parents help her out, you know, maybe babysit so that she can still come in because if she doesn't come in, she doesn't get paid. You know, that's how part-time works. though she likes to be there. And then in 27, you're going to ask for that money in her line. Yes.

Well, as a council, I can speak for myself that I appreciate you finding money within your road. Thank you. Other questions? Roll call, please. Ed. Mangan. Yes. Mad. Yes, Mr. Piper. Yes, Mr. Mo. Yes, Mr. Bookout. Yes, Mr. Stance. Yes, Mr. Hughes. Yes. Thank you, council. [snorts]

11:35 accumulated bridge 368 repairs and maintenance bridge negative negative 100,000. 515 infrastructure positive 100,000 for a total transfer of zero. Move to approve. Second. Motion by Jessica, second by Dan. Good morning.

Good morning. Carrie Dy County Highway and I have Dean Thomas, our county engineer with us. So, this is $100,000 um to be used towards the design work on bridge 20, which is Walnut Street north of County Road 1050 North. If you have any questions, Dean will be happy to answer. Throw him up for the bus. Questions for carrier Dean. This is just for the engineering to design for correct.

Yep. This would be the design phase for this bridge. Is it typical then Carrie that like the 100k was in in the bridge pairs of maintenance and then you the traditional that you you move it around with? Yes. So that money that 300,000 that's part of the penny that you guys gave us a couple years ago. So that money is put in there and then we um transfer any of the bridge projects that we need. Okay. Thanks Carrie. What bridge number did you say this was? Bridge 20. Thank you. Who does the outside consulting

uh for this particular project? This is a Loch Mueller contract. So, we've signed an agreement with them for $549,000. Um and this is our 20% match for the 80. Basically, we also had a little bit of money already in that line. So, this is just to bring it up to where we're right at that 20%. It's a federally funded project. Do you have the expertise to do some of this

uh on this project? No. Um the way the federally funded projects work, um there's a set of pre-qualifications upwards of 20 different areas, uh ranging from property management, different um surveying, uh different design facets that are not every day, uh your drainage, uh all these different structural calculations. In order to uh work on these and design them, you have to pre-qualify with INDOT. Uh I am not a firm or anything that would be able to pre-qualify for that. You go through these design firms to get that and that's how we get the federal money uh for these jobs. So now if it was a local project,

I would be able to do more uh and that's what we're working towards on some of these smaller ones. Um, but this particular project was upwards of $8 million and I know we wouldn't want to fund that out of local funds only. That's where the federal part comes in on these larger projects. I'm just curious um who does who and then does the construction?

Uh, so at this point we have not bid out that work. uh we do the design first then we'll go about the rideway acquisitions then we will bid out the project uh which will be in believe it's 2030 right now is when that will let so that after that we'll know about the construction phase of it and does a consulting firm typically have uh locking do they typically have candidates that they recommend do you are you working with anybody in specific or as you indicated they just bid it out.

Uh so they they handle majority of this within lock mill group. They have a few sub consultants they use for like probably 5 to 10% of the work. Um your different property your real estate type things. They don't do that necessarily all in-house. They use some firms outside of themselves. Um but they deal most of that internally within locker group. Okay. Thank you. [laughter] Other questions? Roll call, please. Mr. Langan, yes. Mr. Wy, yes. Spiper, yes. Mr. Mole, yes. Mr. Moout, yes. Mr. Gance, yes. Mr. Hughes, yes. Thank you. Thank you. Thank you.

Moving on to appropriations. Major transfer 146 data IGS26 auditor 311 contractual services negative 20,000 311 contractual services positive 20,000 for a total transfer of zero move to approve

second okay for information this is not an an additional appropriation but it is a transfer from one budget to another and that requires the same level of notice and as the uh additional appropriation. Go ahead. Tanya Dunmore, chief deputy auditor.

Ryan Staltz, IT Supervisor. Um this is um one of the IT people who used to work um under IT more so now works more so under auditor. Um the contract was already signed and we've just been moving a little bit at a time um per I believe his bosses um to just do a little bit at a time as needed. So the previous transfer was 30,000 and then this transfer is 20

questions. This is for Eva Bruce. Bruce, he works directly now under the auditor but works with the first floor. You could say, will we get this adjusted for budget next year or is this just going to be the model that we No, this that's our goal this year. Yeah. Yeah. We hope to um um combine both the data funds into one uh for the new year. And then also um if he's still on with us then of course that hopefully would be then under our budget instead of it and having to go through this.

Other questions? The first 30,000 that was transferred has it been completely used?

Well I don't know. I don't have that answer. I would have to go I would have [clears throat] to go through based on our if we don't get this transferred now then there could be a need meeting. I was just trying to calculate you first third of the year how how much we've used and and I'm sorry I didn't even think about it. I could have calced up his um invoices but I did not. Other comments questions [clears throat] roll call please. in Mr. Blanket. Yes. Mr. Wy, yes. Spiper, yes. Smok. Yes. Mr. Spok. Yes. Mr. K. Yes. Muse. Yes.

Thank you. Thank you. Moving on to county general 126 auditor 198 part-time 10,68 171 FICA 812 342 workers compensation insurance 128 for a total transfer or total of 11,548 move to approve second motion by Jessica second by Dan Tanya,

still me. Uh, this is for the auditor's office in the front that helps the taxpayers um taxpayers that come in to deal with property tax purposes that are done in the auditor's office. So, that's anything from helping them understand their bill to going over their exemptions to um filing the paperwork for their um for their exemptions. um doing the paperwork with for them to for like the veterans who can take theirs to the license branch and and get um some discounts there. I think I'm not exactly sure how that works. So, um but anyways, just stuff like that at the front counter that we deal with with the property tax customers. Um, we currently have a part-time person that we have been paying out of tax sale and um, tax sale detail department, but I did contact state board of accounts and I asked if we can use that person in this area because we really really need a part-time backup person for the front. Um, and we cannot if if you work [music] if you pay someone out of the tax sale deed cell funds, they have to work just in the tax sale deed cell. Same as platroom. That's why we budget our part-time person in the plat room maintenance because she works just in platroom. Uh, so it's the same scenario. We really need help at the front. Uh, I have two employees there. However, between the two of them, they have like seven kids and they have over 300 PTO hours a year and you know, if they call in sick or off for vacation, we really need someone who can fill that spot, especially, you know, at lunchtimes and stuff, we're down to one person in tax

sale currently, one and a half with this girl. Um, we have one and a half person in the plat room and then we do have two up front or I say front, they're all up front, but I'm just that's how our stations are set up. Um, so this girl, I wanted to crossrain her so that she's not only capable of working in the tactile department [clears throat] and covering in that in that department when that girl's on vacation and such or off sick, etc. Um, but also have her cross-trained for the front so she can help answer the phones, know what to say. Uh, you know, our phones ring off the hook, especially at at tax time, and everybody knows that. Uh, all three of the offices on first floor. That's how it is. All three offices deal with the the mass amount of taxpayers coming in and on the phone during those two huge times of year as well. But we do still have traffic all year long. So, this is a position that we have wanted since I I looked back to see when I posted this part-time position, and it was August 26, 2024. Not one application have we ever received did someone mark they wanted part-time, except one, and that girl marked part-time or full-time. And we did, in fact, hire her part-time to test her out in a payroll position. And then she passed. and you know and took the wheel and we did make her full-time. So, out of all the applications that I've received, we couldn't get someone who wants part-time and especially for what it pays because we brought this person in on the lowest of the scale, which is $12 an hour. Um, they can make more than that at many other places. Um, however, this girl uh wanted to come. She's professional. She hand she already handles the the calls that she takes and the people that she helps in the taxel

area very professionally. She looks very professional. Um she's very mature for her age. She does go to school. Um but we work with her school hours and she's just proven to be a quick learner and she's on board. And that's hard to find because when you have people um call in, you usually don't have someone that you can rearrange their schedule and say, "Hey, can you work today?" and then, you know, not work as many hours tomorrow. She is willing to do that. That was something I asked of her when I first interviewed her. And she's on board for that. She doesn't have children. She's young and um very young and still in college obviously. So, um, anyways, she just fits fits the bill and I couldn't have asked for a better person to walk into our department for this position that we've been wanting for almost 2 years and can't get anyone to want it. So I even advertised it as different things uh you know like to show the cross reference of it as far as like exemptions and tax sale and platroom and and I tried to advertise in different ways with HR as far as job descriptions and such and and um I just didn't have any bites until now and now we have her in here and I really don't want to um I'd like to work her more I guess is what I'm trying to say. Just [clears throat] to clarify out of county general so that she can perform other duties other than tax sale.

That is absolutely correct. Okay. So, currently there's a line item for $5,000 of part-time in the auditor's budget, most of half of which has been used so far this year.

That's correct. I printed it out this morning. 2,24.75 is left. The only thing I've used that for is for the um payroll deputy that I said we started her out at part-time and then switched her over to full-time. I've tried to be very sparingly with our part-time because as you all remember um our part-time was a little chaotic going from part-time to full-time in 2023 when I became chief deputy in 2024. Um, you all also know I work a lot with budgets. So therefore, we tried to be very sparingly as best we could with our part-time. So So, but this position is currently being paid out of that part-time line.

It's currently being paid out of the tax sale area funds, not not county general, but we can utilize her more by paying her out of county general. and it's for the taxpayers's um assistance. What fund is that? 4922 is what I'm paying her currently out of. And she just worked our deed cell that we had. We got her in there uh in enough time in order to learn a little bit at least to get her through the first deed cell. So,

how was that that 4922 funded? There's no money in it. That's a I don't know what you're looking at. Are you looking at expense report? That's because it's an unappropriated uh fund. You have to go to page three to the cash balance. So, you're proposing to bring this person in under county general period. Not necessarily. If she worked in the tax sale department area,

we would utilize those funds to pay her still. Yes. I mean, that that's where we're, you know, more than willing to work with you guys on this, but we're hoping you're willing to work with us in the fact that we would like to utilize her in the area that we much need her at. So there's 535k in that deed sale in 4922. But you're saying that the only but because her tasks would be beyond that. She can't be paid out of that. That's correct. Per state board of accounts. What can be paid out of that? Tax sale stuff, tax sale, deed sale area. That would be we have a tax sale fund and a deed sale fund.

That's correct. 4922 4923. So that'll be like advertising and assistance [clears throat] help and um yes we do all of our don't we do all of our postage and our advertising out of those as well? Yes. Depends on which one we're working with. We also have admin fees that you pay out of that for legal um out of both of those. You know that's a that's a lump sum at times. So

So [snorts] uh for me personally I'm not in support of this. I would be in support of taking this 11,500 and paying the remainder of the auditor's office 40 hours a pay, but not to add again. That's my That's my take. I'd like to mention that's 30. I'm sorry. Finish your thought. Well, that's third that's if you only have four people add seven and a half hours, that's 30 some hours a week added. If uh if we went to that model, just to be clear, this amount was based on $12 an hour at 26 hours per week.

Thank you. I'd like to mention something that council at budget time the auditor requested $10,000 for their budget for part-time for this year and we cut that in half to 5,000. I am not in favor of the full 10608 request. I would be in favor of their original amount requested at 5,000 more to add to this instead of the 106.

If you did that, I think we would probably be willing to um put in for a transfer next month to move the overtime money to the part-time. We could do that and then take that down to zero. I mean, now after hearing that, it sounds like the the system is just going to get worked no matter what. So, I would pull back what I just suggested as far as Well, I didn't mean it rudely. I just meant that's an option. Been up here long enough now that I've heard that from multiple people s standing there. So,

it just hasn't been used yet either. And I looked at that this morning as well. Other questions. Do you think you'll get into the overtime money? Honestly, I don't think so. Do you?

It's It's hard to tell [clears throat] during budget season and also at the end of the year. I try to have them keep their if they do work over I try to keep those hours between 32 and a half and 40 so that we don't. So I guess there's never a um solid answer as to yes or no. Well, you know, crystal balls always foggy and hazy, right? Just your best guess, but

other questions? Roll call, please. Miss Flank, yes. Mr. Whead, no. Miss Piper, yes. Miss, yes. Mr. Bookout, yes. Mr. Can? No, Mr. Hughes. No.

Thank you. 153 Commissioners 311 Contractual Services 47,200 for a total of 47,200. Move to approve.

Second. Motion by Jesse, second by Dan. Good morning, Commissioner Brand. Good morning. Uh, this is a request for $47,200. We received two checks from Travelers. They're our underwriter for our collision insurance. Uh, one check was for $32,134. The other one was for $15,66. These were inserted into the general fund and this request is to move them back into the insurance recovery fund so we can use them for replacement of vehicles. Questions? Wait, what fund were they in?

They were put into U contractual services. Oh, they were put into other receipts in in the county general. Yeah, sorry. So, this appropriates those monies. They're not not being moved to a different fund. Correct. being appropriate. This will appropriate them into the commissioner's budget and then we can transfer them to the insurance recovery fund. Yeah. You can't can't spend it until we appropriate. Agreed.

Do we have a corrective action so this doesn't happen again? I don't know who made the mistake. It certainly wasn't the commissioner's office. So that's a great question. I would like to see an irreversible corrective action implemented but we have to understand the problem statement and the true root cause in order to do that. So if you say a check was received that means a check was end somewhere. Is that fair to say? Need to find out where it was mailed to who opened that up and start from there. So I'm in favor. We just need to have an action to prevent this from happening again. But one of the things we did last year required a form they sit down with pull line work to get deposited because we were actually receiving funds and checks but no place to put them from department. So that's one step we took but I don't know about this particular one. If I may, um, I'm not positive, but do we know what month

it was last year, so the checks were dated um, second? I I'm guessing we were under new bookkeeper. The checks were June of 25. And yeah, they were both June of 25, June 27th of 25.

I mean, I don't know. I that's my thought process is that maybe this was new to the person who had taken over bookkeeping and she put it in the wrong place. I believe that's who receeded it in if I remember from looking at the paperwork. Um so that that's my best answer for that. I honestly don't know. As you all know, we lost someone uh passed away and someone got put into the head bookkeeping position and just kind of had to learn her way. So, that error could have came with that. Do you feel like now you have a process in place to make sure

Well, I think the people who work in the auditors and the people who work in the commissioners know now where it goes. So, if this was to come again, then there's enough people that are familiar with it now to know where it's supposed to go. Whoever gets the check would know to ask if they're not certain. Okay.

Yeah. I mean, technically, this should have went to the commissioners for them to quiet us in. And as long as the, you know, they know the line that it's supposed to go into. And then we have people obviously you got three sitting right here that work back there that they know now where it goes. So, um, as long as everyone doesn't fly away at once, then we should be okay. We just got to learn to pass that information down, you know, as people go in and out. For clarification,

go ahead. Go ahead, Jim. For clarification, the money came in, the money was deposited that was credited to somebody's account. I believe it went into like a general county general um other receipts revenue. It's just kind of like a

So, no department. It's not [clears throat] tied to a specific department. If I may, um, it was before I was head bookkeeper and if we received something and nobody knew where nobody knows where it goes, that's where it gets received into his county general. No, I no clarification of where it came from. Right. Since I've been head bookkeeper, we now require a form like we have to find where it's coming from. and have the form and the full fund number to know where to put it before.

So, how much money is in this adopted general fund that nobody um has claimed or the money's not been distributed properly? How much money is in there? I'd have to look at that. Hundreds of thousands of dollars.

Sure. No, it's not very often that that happens to be honest with you. It's when stuff comes through. Um, well, this was checked, but oftentimes it'll be like an EFT deposit with not enough information. And something else that we always do is we will send out an email to the department stating, "We received this amount of money today." Uh, the only code it has on it at the bank is this. Does anyone, you know, know what this is? Claim this. Because if people are receiving money, FT, they often know it ahead of time. They'll get a letter in the mail or email or something letting them know. and they're supposed to let our office then know that hey I'm going to be receiving this such as like I don't know example like a grant if they know they got grant money coming that sort of thing and that's just an example so we do usually find where it goes through that method if things come in that we are not familiar with where it goes or we can't tell from a bank code where it goes also if this if this was to happen in the same year since this these checks were from last year. I could have just done a correction. Like if this was this year, I could have just corrected and they wouldn't had an approp they wouldn't have to come and ask for appropriation. So, but since it was from last year, that's why they have to come and ask for their appropriation. Yeah. and she reached out to state board of accounts on that before getting back with the commissioners letting them letting them know that this is the steps that would have to be taken in order to get it back where it needed to go.

Other questions? Roll call, please. Ed. Miss Flangen, yes. Mr. Wy, yes. Miss Piper, yes. Mr. Mo, yes. Mr. Bookout. Yes. Mr. Can Yes. Miss Hughes. Yes. 1173 MBH 311 Contractual Services 853,24822 for a total of 853,24822. Move to approve.

Second. Motion by Jessica. Second by Dan Perry. Hi, this is for our community crossing grant that we received. This is our match money. Um, this is going to be for County Road 775 South between um 3 and county road 50 West. County Road 550 South between County Road 461 East and US 35 right away. County Road 600 West between State Road 28 Rightway and the Gaston Town limits and County Road 650 East between 350 North and the Albany town limits. It's approximately 9 miles of pavement that's going to be done. I will also mention that on the 775 South that's also going to have the road widened and a culvert replacement will be done as well for that. Is that included in this grant? Is that also

um the road widening is included in it. The culbert replacement will be done by us. Other questions? [clears throat] Roll call, please. Miss Flangen, yes. Mr. Tweed, yes. Miss Piper, yes. Mm. Yes. Smokeout? Yes, Mr. Can. Yes, Mr. Hughes. Yes. Thank you. Thank you.

4911 Del Coar and Expo Center 354 Utility Services Sewage 40,000 for a total of 40,000. Move to approve. Second. Motion by Jessica, second by Dan. Hi.

I'm representing the fairgrounds as their treasure. Um, this 40,000 is going to be used for sewage due to the sewage rate increase. Um, last year when Donna turned the budget in, she did not take into consideration the sewage rate increase. Um, I am hoping that this will get us through the end of the year, but I don't know. After the fair, um, we'll be able to tell more. Would you mind explaining the price of the water you spent this year as compared to sewage? It was like 6,000 water, wasn't it?

So, in the water we have spent $6,000 and the sewage so far we have spent $8,000. Um, so this is Oh, sorry. Go ahead. No, go ahead. No, go ahead. They did have us classified I want to say under nonprofit or it was government or residential. I'm not for sure on that. Um but once they and I'm saying the sanitary district once they did some research um leaving us at the current what they had us at is cheaper than moving us to really where we should be.

So in 2025 our sewage was I mean we paid 20,536 and only 12 grand got budgeted for this year. I was just a missing all else being equal, let alone, right? Tell us about the um I think the sewage rate went I I didn't mean to interrupt you. Um I think the sewage rate increase went in I want to say July if I understood that correctly from Donna. Right. And 40k would be double what we paid last year. I I think we're going to need it if you look at what we've already spent and then we take into consideration

it's just a lot of months the fair I'm sorry. What did you say about the government rate or whatever or what were you [snorts] saying about the hour being charged? I'm I'm not sure what they have us under if it's nonprofit or a government rate. Whatever the lowest one is, that's what we're under. They did not change us to what we should have been under. Is that correct, Commissioner?

So, the sanitary district uh has about six different classifications. One's government unit was not for profofit as Carrie mentioned. Uh we're under the government unit. So, we explored uh with the sanitary district if it would be less less expensive to move to the not for-p profofit and actually it would do the opposite. It would actually increase. So, we asked them if we could stay put for now. And I believe there's going to be some ongoing uh conversations with the sanitary district to see if something can be done. I do believe there may be some leaks out there. So, your sewage bills related to your water bill. So, everything that comes through the meter is assumed to go down the pipe, so to speak, unless you can prove otherwise. And I think there are some leaks that need tracked down and fixed. I don't believe that we're really sending that much water down uh down the sewer.

Thanks, Tell us about the rate increases that you projected. I think Carrie, did you not mention something that had been financed? Yes. So, Donna said there was a 21% um rate increase um and those were going to continue to go up, I believe, until 28. So just from a budgeting perspective, I guess from a fair board standpoint, um I mean you're on you you were through March on par just in terms of about 22% of the budget. This probably elevates that quite a bit. So

correct. Okay, other questions. Was it 21% 22% of their total budget? Not not not just they're already 72% of their sewage budget to Carrie's point. Is your is your 21% increase? Is that an ongoing year-over-year or is that just a projection amount for the total of from where we're at now to where it might be in three years? in three years. I'm not sure, but I believe it did jump 21% from last year.

Questions? Roll call, please. Yes. Miss Flangan. Yes. Mr. Yes. Mr. Piper. Yes. Mr. Mogel. Yes. Mr. Buck. Yes. Mr. Can? Yes. Mr. Cheese? Yes. Thank you. Thank you. 9076 CCMG 311 contractual services $853,24822 cents for a total of 853,282 24822. We have to approve.

Second motion by Jessica, second by Dan. So, this is the grant money that we would receive um to match the the 1173 that I just spoke about for the community crossing questions. Roll call, please. Ed. Miss Lang, yes. Miss, yes. Sper, yes. Smoke, yes. Spookout, yes. Mr. Kz, yes. Mr. Hughes, yes. Thank you. [clears throat]

2135 adult probation drug screening 390 other services and charges 3,075 for a total of 3,75. Move to approve. Second motion by Jeff, second by Dan. Good morning. Morning council. Jeff Hansen, chief probation officer. um here seek this morning seeking appropriation for a grant. We receive uh usually yearly from Delaware County Prevention Council. Like to give them a shout out again for the grant. Uh we utilize these funds for drug screening purposes with our uh clients uh and adult probation. Is this the entire amount of the grant?

This is the entire amount of the grant. Yes. Thank you. Other questions, comments? How many individuals will our grant service? Yeah, it kind of varies. Uh we utilize community corrections for the ear analysis drug screening. So there's different tiers in terms of uh testing. Um and so that can vary, but this typically is going to cover several hundred individuals in a given year. And what does that cost u per individual to get?

Yeah, so for just a for the dip as we call it when the uh sample is uh a card is put into it and it shows a preliminary result that's a a cost $5 just to do that. Then if it's sent out to a laboratory for uh further confirmation processing, there's a cost per um substance. So, we have some individuals that test positive for multiple substances. Uh, typically that's going to be about $25 per substance. U, so it just kind of depends on the individual uh, specimen what those rates will be, but I I think a good ballpark would be to think about it in terms of uh about $30 for just a the dip and then a confirmation result from the lab. Other questions?

Roll call, please. Ed. Miss Flangen, yes. Whead, yes. Sper, yes. Smoke, yes. Smokeout, yes. Mr. Can yes. Mr. Hughes, yes. Thank you. Thank you. Motion to approve financial transfers and to amend salary ordinance with like reductions. So moved. Second [laughter] motion by Jessica, second by Dan. Roll call, please. Langan, yes. Miss Wy, yes. Mr. Smoke, yes. Mr. Smok, yes. Spiper, yes. Mr. Can Yes. Mr. Hughes? Yes. You have in front of you the back filling report for employees. Motion to approve.

Second. Motion by Dan, second by Eugene. call, please. Mr. Langan, yes. Mr. Wyatt, yes. Mr. Mole, yes. Mr. Bookout, yes. Mr. Piper, yes. Mr. Can Yes. Mr. Hughes,

yes. We have no ordinances or resolutions, appointments, and committee reports. [snorts] I have a couple of items. Um on behalf of the tax abatement committee, uh Gina has prepared a new personal property tax abatement packet uh which incorporates our tax abatement guidelines. Uh, and we have one local business that I think will be or has applied for uh potential tax abatement and we'll try to get that uh to the tax abatement committee uh in the next couple of weeks and have it for our May agenda. Um the other committee report I have we have u I think now a vacancy on the finance committee. Uh if any council member is interested uh in stepping up to to uh fill that position, please contact me. I believe that's by appointment. I'm I think uh anyone who is interested will first person there will get leave it that any other appointments or committee reports. Hearing none. Old business. I I've asked our county treasurer to update us on the uh investigation of the count. Okay. Um good morning, Brad Pulk, Delaware County Treasurer. Um first off, I think it was a little bit premature to come up um a couple months ago. um as the auditor um his chief deputy, myself, our bookkeeping departments from both both um offices are still working through some different items to disclose how the problems

occurred. Um after talking with the auditor's office along with my bookkeepers along with also the state board of accounts and VIP um we've identified a few things that might have caused some of the problems and we are addressing those um as we speak. Um so right now at this time there would not there shouldn't be a need for any negative quitus. So that's the good news uh on that. Um so we'll continue to kind of do more investigation on it. Um we think it's a matter of going back and just correcting things so we won't have to come to council for any kind of quietus or any negative um any money polls. Um and so we'll get back with the council once we've worked through um the items we've identified so far and there's probably a few more so that we're working on still. What do you anticipate ultimately? What impact will this have on the on the county?

If there shouldn't be any impact. Um what we'll have to do probably is just carry if if any once we get it all figured out probably just have to carry it going forward on the books. Um and then eventually it'll drop off after a couple years. It's it's um pretty common that we carry every year uh carry some items from year to year and then they eventually will drop off after a couple years. Questions for Brad?

Appreciate it. Thank you.

Okay. Thank you. Not aware of any other old business, new business. We have a tip annual report. Ask our council to tell us why we're here. So, uh, if you recall, we've done this, I think, at least the last couple of years. Uh, Baker Tilly has prepared an annual, uh, TIFF report that is required by state board of accounts. the timing with when the report became available versus your next regular meeting uh fell such that the report was I think prepared and ready sometime around the end of the first week of this month. Uh the law requires that the uh council receive it no later than the 15th of April in order to accommodate that. And what we've done the last couple of years without any objection from state board of accounts is it's been sent to me. I've responded that I've accepted it on your behalf and then we've done the actual report and presentation with Baker Tilly at your next regular meeting which is typically the end of the month. So that's what we've done again this year again without any objection or even comment I think from state board of council pass. Okay. Before we have our presentation I would entertain a motion to ratify the acceptance of the tip report as described by our council.

So moved. Second motion by Dan, second by Jessica. Questions. Roll call, please. Langan. Yes. Missed? Yes. Mr. Mo? Yes. Miss Bucka? Yes. Miss Fiper? Yes. Scans? Yes. Mr. Hughes? Yes. Thank you. Please.

All right. Thank you. Uh, good morning everyone. My name is Matt Eckerley. I'm a principal with Baker Tilly in our municipal advisory practice. We serve as the financial adviser for the Delaware County Redevelopment Commission. And uh as your legal counsel described, uh each year we work with the redevelopment commission to complete uh the annually required uh tip management report. And this report is a look back on the financial activities of the redevelopment commission for the previous calendar year. It's required to be submitted to Gateway uh the Indiana Gateway for Government units by April 15th. And I we entered everything in and then Ed uh clicks the submit button after review. Uh so that was completed prior to April 15th. And starting in 2024, it's also required to be presented publicly to the council. So that's why I'm I'm here today. Uh this should not be confused with some of you are familiar with the uh the the tip bible that we prepare each year for the redevelopment commission as well which is a look forward. Happy to speak to that uh at a future date if so desired. Um but what I'm going to do is I'm just going to walk through there's a couple different documents you have. One is what I I kind of call the raw tiff management report uh which is an Excel file that we use to record everything before we enter it into gateway because the gateway printouts are not very userfriendly. Uh and then we also recognizing that not everyone likes to just look at a print out of a bunch of Excel worksheets, we put together a PowerPoint presentation that we feel sufficiently summarizes the information contained in the TIFF management report. So, I'm going to walk through that presentation, keep it relatively high level, but happy to answer questions as you move through. I know there are also a couple members of the redevelopment commission here if uh there needs to be a more wedy discussion than I'm able to uh to accommodate. So, just to jump into the presentation, uh

one of the things that we put in each one of these uh that isn't required by the uh reporting requirements of the uh state code, but we find helpful is just a a calendar of the annual requirements of the redevelopment commission. It's just we find it's useful reference uh as we um move through the year. So you are at the point with the tiff management report that the next upcoming deadline that uh the redevelopment commission needs to be aware of is uh by June 15th there needs to be a determination of the intent to capture eligible incremental assessed value for the upcoming calendar year and then that um determination needs to be noticed to the county auditor's office and all of the overlapping taxing units before June 15th and it also has to get uploaded into gateway. One of the reasons I'm mentioning this one specifically now is because during this uh recently completed legislative session uh the general assembly adopted and governor bronze signed house enrolled act 1210 uh which added a little more teeth to that requirement that if it isn't met there's an automatic pass through of 5% of eligible incremental assessed value from each allocation area. So that that would negatively impact uh the revenues generated in each allocation area and it could potentially jeopardize your ability to service debt. So I wanted to call that out as that happens. We actually provided um Gina and company with the form letters and distribution lists last Friday for this notification. So we anticipate that it will they'll easily meet the uh June 15th requirement, but I wanted to call it out given the change in law. Moving on, one of the uh one of the requirements is just a listing of each redevelopment commission member uh and their positions for the prior calendar year as uh as well as identifying those who might have been removed from the redevelopment commission. So you can see

that on slide number three. We have also included a listing of uh the 27 tip allocation areas that Delaware County has that I I will emphasize these are the county redevelopment commission's allocation areas. Those allocation areas over which the county has jurisdiction. So it does not include the city of Muny's allocation areas or the town of Yorktown's allocation areas. Just wanted to make sure everyone was clear on that. Moving on, the we have a summary of the finances for each allocation area. Uh the the reporting requires that you report it both kind of the totality of the redevelopment commission revenues and expenditures and also just broken out by allocation area. So here we have it broken out by allocation area. Um, you know, we take information, statements, fund balance reports, all of that, transaction ledgers that the auditor's office provides to us and that also the bond trustees provide to us and we condense it into uh into this purpose for each allocation area that you have jurisdiction over. I I do want to point out one thing. Gina had asked me a question, so I figured I'd uh as we were walking in, so I figured I'd call it out here. You will notice that the expenditures of the PRL allocation area uh far out um outpace the revenues. That's because that does include uh expenditures from the ABB creed which is coterminus with the allocation area. Um we we did that because in gateway it likes it if you link every redevelopment expenditure to an allocation area. So we felt that that was reasonable. So I just wanted to point that out for uh for your reference. Moving on, we have a breakdown of the expenditures of the redevelopment commission by their different categories and these

categories align with the state board of accounts uh reporting categories and how the auditor's office has tracked them. Uh you can see uh the the biggest ticket items are capital outlays, um principal and interest payments on debt, uh other capital expenditures, and the redevelopment commission also provides some money from the redevelop the the Daleville allocation area uh to the the town of Daleville as well. Um you also have provided the redevelopment commission has provided a grant to uh the Isaiah 117 house as well. Uh, but this [laughter] just lists out the different categories of expenditures for last year. Does anyone have any questions? And I don't have the attending detail handy because it's it's not something that prints very easily, but if to the extent that there are questions, happy to field those and follow up uh as warranted. I I did point out uh the the distribution of tiff to the town of Daleville. Uh the redevelopment commission also funded restrooms in Wildcat Park with some uh tip money from the Bell Perch allocation area which is right there on the border with the town of Daleville. The next page summarizes the year ending 2025 fund balances of all of the redevelopment commission's funds. This includes the allocation funds and also funds associated with the various bond issues that the redevelopment commission um h has out there. So, as you can see, there's there's quite the list of fund balances. Uh the majority of them are allocation funds, but you'll see as you move through uh more onto pages or to page uh 11 that that includes some of the uh the bond funds as well. And one thing I do want to note, this is year end 2025.

The uh the December tiff settlement which was received in December, that's typically used to make the February or the January or February bond payments. So there's a bit of a disconnect because you have these healthy fund balances at the end of the calendar year, but a lot of this money then gets used early in 2026 to actually make bond payments. So there's always a bit of a disconnect when you're looking at these fund balances. And slide 12 has some more fund balances as well. And then uh the final content slide is a summary of all of the principal and interest payments on debt that were made in 2025. These are the 11 redevelopment commission bond issues. Um so this doesn't include uh the outstanding edit bonds or the the jail obligation. These are just the redevelopment commission bond issues. I want to note, as I believe I noted for this body uh last year, and I know I've noted for the redevelopment commission, each one of these bond issues is only payable from TIFF, different pledges of TIFF, save for the the Mercus bonds and the Nebo Road Land Partners bonds, those are further supplemented by guarantees from those taxpayers that if there are tiff shortfalls um that those taxpayers uh the Mix uh Merc is one and Nebo Land Partners is the other. They they are responsible for the shortfalls. Delaware County's taxpayers at large are not on the hook, so to speak, for any of the redevelopment commission's debt. Uh that has not always been the case, but uh I'd say three four years ago, the redevelopment commission refinanced the outstanding uh Brevini/park1 bonds um in order to remove the property tax backup that was on those. That was a priority of the redevelopment commission at that time. Um so that kind of cleared

the books. So only TIFF is obligated to each of these 11 bond issues. I feel that's important to note because sometimes people look at the number of bond issues and think that the taxpayers might be on the hook for each one of those. Uh and that is not the case for any of these 11 bond issues. Uh but to the extent that um these are outstanding the the debt service is payable uh for each one of these that is only covered by tiff that doesn't have those additional guarantees. the redevelopment commission has had sufficient funds to make the full schedule of debt service payments. Um, one of the things that we have been looking at and what we discussed with the redevelopment commission last month when we presented the look forward report, uh, some of your allocation areas here in Delaware County are impacted by the new deduction regime uh, for homestead properties and for 2% properties, which is agricultural land, non-homestead residential, and uh, long-term care facilities. um those new deductions work against incremental assessed value from which tip revenues are derived. And you do have some allocation areas that as those new deductions from Senate Enrolled Act One that was adopted last year come into account, that's going to drive down your revenues for some of those allocation areas and actually drive those negative. So that's something that the redevelopment commission is monitoring. Uh but as it stands now, we don't see the application of those deductions as jeopardizing your ability to service debt in any of these allocation [music] areas. So I I just wanted to mention that while we were talking about the debt that it's something that's on the radar. Um but it's not a concern from a a debt service standpoint at at this time. Happy to answer any questions uh that any of you may have.

Couple of questions. [clears throat] Do we ever look at terminating the an allocation area that's no longer serving its its purpose? It's certainly possible. I can't say that we've had spec at least I have had specific conversations in that regard um with members of the redevelopment commission. I can't speak to any conversations that the members of the redevelopment commission have had among themselves. We conceptually discussed it last month when we presented the report. that would be could that potentially be beneficial to taxing units

if uh if they're capturing incremental assessed value now and generating tip revenues. Uh if the allocation area is terminated or when it reaches its statutory expiration date, that incremental assessed value does go into the tax base of the overlapping taxing units and growth in tax base does put downward pressure on tax rates. So that would certainly benefit the uh the taxing units, but it doesn't mean that there would be, you know, if that allocation area is collecting $100,000 of revenue, that does not mean that there is $100,000 of new money that would be made available to those overlapping taxing units at the expiration of that allocation area.

Appreciate that. Uh for 2026, are there any proposed new bond issues? Not that I've been a party to, but again, I can't speak to any conversations that the redevelopment commission has had amongst themselves. Thank you. Other questions? Yeah, Mr. Edgar Lee on the uh Thank you for this. First, you always do a very good job putting together a great report. So, a couple questions uh regarding the uh a park. Is that still a pass through tiff district or is

that is still passing through each year? Um that is the assumption that we took into account when we provided the form letters last week. I will say that's one of the allocation areas that is especially exposed to the new deductions. So the ability to pass through if I remember right without flipping through it is actually next year it starts to go negative because of those new deductions. But that has been the historical practice. Does through the uh does the residential increment still pass through on the Morrison Road and the Daleville tiff districts? Uh

in Morrison Road it does. Yes. Okay. Is it going in the negative because it's doesn't bring any revenue? Basically, the um either there's no there hasn't been any growth uh over and above the base assessed value or it's um so little that it's easily, lack of a better phrasing, chewed up by those new deductions. I think something that would be helpful for this body to understand is on um specifically I don't think the pages are numbered but I think it's page seven in here if the revenues and the expenditures total so the body could see like total

sure new coming in and then the total expenditures for last year so they could have a comparison of what's left in the accounts and then I don't know if there's uh I haven't looked here do you total the annual debt bond payments also. We don't total total them, but that's something I I can provide that as followup. That would be a good I mean for this body's purpose to be able to just do quick math and determine how much is in those. That would be great. Is that something you could do and email to uh the redevelopment commission first and then distribute to our

Yeah. Yeah. We'll uh I'll put that as a follow-up item. Uh Whitney has does monthly provide a tiff cash position report to us as well. Shows all the bond or all the tiff funds and what their balances and expenses are for the total total. I think it doesn't break down the debt service. No, you got to do that. No, it just shows fund balances.

Yeah, there's 29 accounts you have to go in and do the do the math on. So this would make it a lot simpler for us. I would assume though probably could do an expense report for those too. Other questions? Amber, is there anything you'd like to to add to? Thank you, Matt. Appreciate your coming up.

Thank you. Appreciate the opportunity. Two other items of of new business. We you should have received a commissary report for the first quarter. Need a motion to receive that. So moved. Second. Motion by Dan, second by Eugene. Thank any questions on the commissary report. Roll call, please. Mr. Blanken, yes. Mr. W, yes. Mr. Smoke, yes. Mr. Bugout, yes. Miss Pip, yes. Mr. Sc, yes. Mr. Hughes,

yes. One other item I have, um, you should have received a copy of an email from, uh, Elizabeth regarding a new, uh, provision, uh, which will require department heads and elected officials to submit a salary request by June 15th. Those will then go to the county commissioners have their June 6th meeting for their review and recommendations before they're incorporated into the budget request that uh come to the council. A new procedure. I'm not sure why the legislature thinks this more paperwork is a good idea, but we'll do it their way. Uh did anybody have any questions about that? We're all going to be learning as we go. Lots of questions but no answers available. Okay. I have a question. Does the form include current and the request is or is it just what the request is?

Yeah. Okay. Be nice to see both right there. Yeah. Any other new business? if not elected officials and department heads I don't know if Purdue extension they did want to come I found out yesterday to make a presentation but I guess they are not here she is okay let me ask her to go first

yes sorry there was a mishap with our um office manager on getting on the agenda so sorry about that um Emily Cring Purdue extension wanted to provide some updates from what we have going on in our office um I'll start with Agon and Natural Resources. My role, um we're doing nature play days. I'm um re meeting with Nancy Perry soon to talk about that at the Yorktown Farmers Market. Um hosting hands-on outdoor learning events for youth and families to explore local ecosystems, build environmental stewardship skills, and connect with natural resources in our community. So, something to do over the summer with families at the York Farmers Market. Um I'll be doing an all about invasives webinar series. Um this is a bimonthly virtual program in cooperation with the state of Indiana cooperative invasive species management re regional specialists. Um this was specifically identified at our um annual extension board meeting as a need by stakeholders to have training and education on invasive species. Um and so [clears throat] we are doing education on identifying, managing and preventing invasive species across the region. Um, I'm also preparing with Vicki to do the Westell STEM day. Um, we'll be teaching hands-on sessions to students. I'll be doing wildlife and Vicki will be doing chick embryology, I believe. Um, Amanda wanted to share that there were the new virtual cookalong supper club was a hit. They reached over 80 adult individuals with host sites in Delaware County from Second Harvest Food Bank and Yorktown Library. Um they featured many guest speakers from Delaware County to highlight their knowledge and expertise in either growing food, preparing food, nutrition, or even food preservation. Um next month they'll be teaching at Yorktown Elementary. Um all of the third, [clears throat] excuse me, all of the third grade students about earning, saving, spending, and or and borrowing money with financial literacy lessons through the month of May. And then the mastering food preservation training is

coming to this side of the state for the first time and it's being hosted at the Randolph County Fairgrounds May 26th through May 29th. This class will teach all methods of home food preservations, water bath, pressure canning for interested participants. And then Vicki with 4. Um she had a booth at the farm festival and she had eight new 4 members sign up and one adult volunteer. Um over the last weekend she held sheep and goat sheep, goat and beef identification and weigh-in at the fairgrounds in preparation for the fair this summer. Um then last week she had 23 4 members complete quality livestock care. Two more trainings will be offered May 5th and June 1st. She's currently doing chick embryology at Selma and Cowan. Um Delaware County Farm Bureau sponsored senior graduation cords. There will be 24 seniors with 20 of them being 10year for each members. So, it's a really great accomplishment for Delaware County seniors. Um, we currently have in our office summer summer intern interviews getting scheduled. They'll be helping Vicki out specifically with 4 and all of her work. Um, in June, we'll be hosting a 3-day day camp with Madison County for third through fifth graders. You can sign up on 4 online. That's called County Line Camp. Um, we're encouraging kids to still sign up and get animals entered by the May 15th deadline. And then 4H fair kickoff is July 11th. Livestock will arrive July 16th and the auction is July 22nd. So sorry for the quick rundown, but that's what we have going on at Purdue Extension. So any questions?

Thank you very much. Great. Thank you. Up the work. Corner green.

Hello Gavin Green, Delaware County Corner. uh here to give my monthly update just kind of keep everybody on track to see what we're doing in the office. Um currently we are at um 249 cases as of this morning. So we're averaging roughly 2.1 cases a day. That's 64 cases a month. Um and so that's projected to be about 770 cases a year. Just to repeat like I do every month, a case does not necessarily mean an autopsy. We're actually, I believe, a little bit lower on autopsies than we have been at this time last year, but with seasonal changes, uh, you'll see uptick sometimes. Um, but that's where we're at right now. Um, I don't see any problem with any staffing at the time. Um,

what was your case load last year? What was the case load last year? Total cases last year? Uh, I'd have to look and see. I don't have that. Less than 774.

Yes, it was less than that. So, um, the recent training we had, uh, I went out to Hamilton Township Fire Department. We trained Sunday afternoon, uh, with a handful of their volunteers on what the coroner's office can do with them and how we can help each other out. And what was very unique about that is, um, station one at Hamilton Township does not have an ambulance service um, but they do have some EMTs on site. So [music] they said, "Well, what can we do? How do we partner?" And so I kind of gave them a rundown of what the coroner's office does and how we can help each other out prior to EMS arriving to determine um if the coroner needs to be called or not or what kind of death it is. So it was a good on-site training with them.

Any questions? Thank you. Thank you. All right. Thank Thank you. Any other elected officials or department heads? Somebody morning Sherry Chaffen, chief deputy assessor. Just a friendly reminder, our notice of assessments are getting ready to be mailed out. They're going to go out April the 30th. This is for your 26th payable 27th. And if you want to file an appeal if you don't agree with that of value, you'll have till June the 15th.

Thank you. Can someone check and see if there are any signups in me?

Public comments. Mr. Y, sir. Well, without a further ado, Rick Yans, newsman and author. Um, in this time here um of the uh eve of tax payments and also uh next week's election, I think it behooves me to spend a little bit of time on taxes. I remember being here last year when county government passed a measure that opposed property tax relief that was granted to the state and now impacts everything you do from how much you collect to how much you spend. And what we have here too with this today's tip district years ago uh there were just way too many districts created that uh took money away from schools government and I think u as the president said maybe you should start looking at getting rid of the some of these t districts that either aren't uh doing anything anymore or don't have any debt to pay because there just based on that report there's a tremendous mendous debt out there. Just kind of like the tremendous debt uh county government's had here lately with a jail and some other uh needs that burden the taxpayers too. And there's another issue too. It has kind of to do with taxes. We've noticed lately we have a new problem not just because not just renewable energy or the threat of more data centers. We have property managers both domestic and foreign coming here laying down millions of dollars buying up apartments, buildings, warehouses, and we can't figure out exactly because

a lot of them do business under LLC's who these people are and why they are uh literally spending millions of dollars buying up our community. I think government needs to look into that too because anytime I see a lot of money coming into a community, I always wonder just like the old days back a century ago, who are these people and what do they want? Thank you. Thank you. Anyone else wish to comment? Comments from the council? Just to clarify for the 14th time that uh this body did not uh oppose SB1 from a property tax reduction perspective. We opposed the property tax reduction uh legislation as it stood because it did not have a revenue replacement plan as part of it. I will comment that [clears throat] the governor's and the legislaturator's uh tax relief plan only increased my property taxes by 20% this year. They obviously know what they're doing. Um higher than that. Couple of other comments I have uh with the sort of expedited budgeting process that the department heads and elected officials are looking at getting those first reports in June 15th. Council, I'm going to ask the council next month to uh issue a guidance where we think we're going to be in terms of revenue. We have uh Baker Tilly and also policy analytics is going to be getting us information that hopefully will allow us to let each

department each office know where we think we're going to be in terms of revenue for 2027. So, um, as soon as I could get that information out to the council members and we'll make time for discussion at the next meeting, uh, so that that can that can be done. Um, the only comment I would have is vote. Uh, next Tuesday is the primary election. Voting, early voting is available downstairs uh, and will be this Saturday as well downstairs and at the fairgrounds. One other thing. So online, somebody asked if that info that Matt Eckerly was offering was the same that was presented to the redevelopment commission, which is Yes.

Yeah. The redevelopment commission got a larger packet which was presented I think at the commissioner's meeting also.

Yeah. The forward looking one. Gotcha. Okay. So, no is the answer. All right. Um because you guys got the look forward presentation in addition to the current state. Okay. Thank you, Matt. Are you requesting that be emailed to you? No, it was just a question online. That is a public report would be available through the auditor's office. Any other comments? Hearing none, I entertain a motion to adjourn. Move. Second. Motion by Jessica, second by Dan. Roll call, please. Mr. Flanka, yes. Mr. Wyatt, yes. Mr. Mole, yes. Mr.

Mugout, yes. Sper, yes. Scans, yes. Sues, yes. We are adjourned. Thank you, everyone. Carrie.