Fire Control District - Regular Meeting

Meeting is closed. Call this meeting of the DCP EMS data order. First item on the agenda. First, do we have anyone signed up to speak? We do not have anyone signed up to speak.

First item on the agenda is the approval of the minutes from the regular meeting on 07/07/2025. The chair will entertain a motion to approve.

Make a motion approve the minutes of the meeting July '45. Second.

And we have a second. I'm not sure who that was. Me. There you go. Joe. Very good. We have a proper motion to approve the minutes of the regular meeting on 07/07/2025. Is there any discussion? Hearing none, we will vote. All in favor of approving the minutes of the regular meeting on 07/07/2025 signify by saying

aye. Aye.

All opposed say nay. Hearing none, motion passes. Agenda item number two, consideration of an action on election of officers for the twenty twenty five, twenty twenty six term, the chair will entertain motion for election of officers.

Who's running? I guess. I'll make a motion we elect officers for twenty twenty five, twenty twenty.

Sure, we'll entertain.

We gotta do that to ask the question, right?

Nominations.

Oh, no, you said, oh, I'm sorry.

Okay. Oh. Yes.

I kinda like the way it is myself. Do

we have any nominations for president?

I make a motion to elect Charlie Johnson as president. Second. Tommy Archer is Vice President. Second. Third, fourth, fifth. We have

a motion to elect Charles Johnson, I'm sorry.

You don't need to also be the secretary and the treasurer.

Oh, that's right. Do we have a nomination for secretary?

What secretary do? I think miss Smith. Yeah, that's her.

That's right.

Can please add that on to what I said? Yes. Then that's treasurer, right? Yes. Oh. Oh. Here. Okay. Yeah. That's right. Those two are easy.

Okay. Easier. Okay. So we need

to say all that again.

Mister Johnson, repeat the motion.

Yes. I will momentarily. I was making my notes so I can keep it straight. Alright, we have a proper motion to elect Charles Johnson as president, Tommy Archer as vice president, miss Smith as secretary, and miss Nicole as treasurer. Is there any discussion on the matter? Hearing none, we will vote on the we have proper motion for Charles Johnson as President, Tommy Archer as Vice President, Ms. Smith as Secretary and Nicole as

Treasurer.

All in favor signify by saying

aye. Aye.

All opposed say nay. Hearing none, motion passes. Agenda item number three, presentation of the quarterly financial report for the fiscal year twenty twenty four twenty twenty five, fourth quarter ending 09/30/2025.

Good evening board. So yes, so we're looking at our fourth quarter, this is through September 30. So it is the end of the fiscal year. However, these numbers they are preliminary and unaudited. We do still have some things to record as we close out the year. So we'll have some expenditures hit along with two more sales tax payments hit. So these numbers you see tonight are not final, but they're a glimpse as to where we're going to end the year. So we'll start as always with our balance sheet. That first line is our cash balance in Wells Fargo. We ended the quarter with $1,520,000 in cash and 3,270,000.00 assets and a fund balance of 1,600,000.0.

Okay. And then we'll go down to the statement of revenues and expenditures. Quarter four, we received approximately 638,000 in sales tax revenue. This represents collections for May, June and July. So again, we have two more months to collect still. Our last year's collections for this time of the year was 545,000. So that's a 17% increase year over year. So sales tax collections have been very, very healthy this year. And as you see on this page, that represents a 115% of our budget with two months still to collect. So we will far exceed our our budget budget revenue for sales tax this year.

So we're we're happy to see that stay so healthy. I'm going back to the first page, we received about $11,000 in an interest revenue, which brought us to about 2,130,000.00 in total revenue for the year as of right now. And then for our expenditures, our total expenditures for the quarter came in at 699,000. This is made up of salaries and benefits in the amount of 311,000, services in the amount of 61,000, supplies in amount of 108,000 I'm sorry, a $100,118,000 dollars repairs and maintenance in the amount of $159,000 and then our capital expenditures at just over $49,000 bringing our total year to date expenditures as currently recorded to $2,160,000 And with that, I'll conclude the report and answer any questions.

14.6%. Mhmm. Explain that to me again. That's that's that's where where 14.6 in the positive of what the budget was.

Right. So we're about 15% over budget. So if you see on this page, we budgeted 1,850,000.00 this year. We've currently collected 2,100,000.0. So we're over budget with two months still to collect. So we'll far exceed that 1.8.

Yes sir. Thank you. We're over the budgeted amount. Right, the budgeted amount.

In terms of revenue.

Yeah, yeah.

Correct. And that's a conservative budget. We always provide a conservative budget because sales tax revenue is very volatile. So we always hope to meet or exceed, but we will far exceed this

the chair will entertain a motion to accept the quarterly report regarding budget expenditures and projects. I'm sorry. Item number three, let me back up one. The Joe entertain a motion to accept a quarterly financial report for the fourth quarter ending 09/30/2025.

Make a motion to accept the quarterly financial report for fiscal year twenty four-twenty five fourth quarter ended 09/30/2025.

We didn't have to do that.

That's just the presentation.

No, we need to accept it.

I'll accept. Okay. I'll second.

I have a second by Mike. All in favor of accepting the quarterly financial report for fiscal year twenty twenty four, twenty twenty five fourth quarter ending 09/30/2025 signify by saying aye. Aye. All opposed say nay. Hearing none, motion passes. Agenda item number four, consideration of an action on acceptance of the quarterly report regarding budgeted expenditures and projects for the Deer Park Fire Control Prevention and Emergency Medical Services District for the period ending September 2025. So we just did.

That's what I thought.

No, there we go.

Okay. Wait a minute.

There we go. I was skipping. It's been a long day.

Doesn't say action

evening board. I've got just a set of updates from last time we saw each other, but one thing not on the first bullet point there, we're not bulleted is that challenge point that I put in front of each and every one of you. So that is our seventy fifth anniversary challenge point. Some of you were able to make it out. We appreciate you. We understand some of you could not make it out to our seventy fifth anniversary celebration. But thank you very much for your continued continued support to the fire department. And that's just a little token that we handed out to those that attended those challenge wins there. So getting back on the subject here on the bulleted points for the quarterly report. We did hold our fire prevention parade on ten-four.

We had a good turnout from the community. A lot of apparatus from local municipal departments and our industry as well. We jump into EMS. EMS renewed their state license with Texas Department of State Health Services recently. EMS also paid SETREC their annual fees which saw a 300% increase due to SETREC having to cover more fees because of federal funding reduction.

So that is an additional amount that they had to pay control budget. We did hold our ribbon cutting ceremony. Really it was a hose uncoupling ceremony down at Station 1. Again, you for those that attended, showed up and provided support for that. Now from when I submitted this report, there were still some punch list items for Station 1.

There still are some outstanding punch list items, but they have given the go ahead for us to move in. So sometime this week into next week, we're moving in the additional loose items, the shelving, the things, office equipment. And soon towards the end of that, there will be our fire apparatus and our personnel will be moving in and start running out of that station. So I would say within the next two weeks, we should be our tires should be spinning from that station. Cancer prevention fire hoods, work gloves, safety vests were ordered and received and put to use already.

16 sets of firefighter bunker gear have been received and some already placed in circulation. Last report alluded to we made the order. Now we've received them. We've already got them in circulation. We ordered an additional thirty minute cylinders, SCBA cylinders.

Our Tower three aerial ladder was annually tested. If you recall, this has been on the agenda for a couple of times now, Tower three, a lot of issues mechanical wise with it, but we've gotten it up to where it's now able to respond well. It passed its ladder certification, which we thought it wouldn't until we got it up to this mechanical point that we have it to now. So that truck should be good to go until 2028 when we expect our next one coming in. So we've put in a lot of repairs to that, chasing down a lot of air leaks within the system as well.

But we're in a good spot with it now. We were able to the fee for inspecting our jaws, our hydraulic tools was really low from our vendors. So rather than doing one or two this year and then one next year, we went ahead and got them all serviced, inspected, all within budget with money to spare. And so we did our annual hydraulic tool test all this year that's done. And we purchased some additional masks, our AV 3,000 HT masks out of fire control budget.

We also utilize cash on hand. We you. We have have purchased a a of six SEEK thermal imaging cameras. We put them in a service last Thursday. So this past Thursday, we did a training on them.

They're now on the apparatus, good to go. These are the cameras that allow us to see in the dark. They are a really efficient camera that are probably onethree the cost of our normal cameras that we have on our apparatus. So it's a cost savings thing, and it provides the same type of benefit as the big dollar item ones. And then finally, we had the Roof Genius, which is a local roofer, donate the labor.

We purchased some material out of fire control and they built us our first ventilation prop. We had to remove our old ventilation prop when the new classroom went up at the drill field. Now we have what I call Phase one. We've got Phase one ventilation prop, which is slightly inclined commercial roof prop that we can pretend like it's on fire and we can go up there and make some cuts. Phase two is going to be more of a pitched roof, more of a residential home. They're going to be right next to each other. But the first phase is done. Again, they donated their labor. We appreciate them doing that. And we bought the material on the concrete for it. That is all I have.

Any questions for the Chief?

Just one question. Thank you for the presentation. And just a quick question, just curious, guess, is that did the 300 increase in C track have anything to do with 15% over budget? Did it have anything to do with that?

No, no. But if you want any more information on that, Chief Smith is here. He can speak to that. As we've seen throughout the news, there's been a reduction of federal funding towards the state level and the local level. We are having to fill that gap with having to pay for those annual fees.

Is that correct, Chief Smith?

Okay, beautiful. Thank you.

No, and I'll probably say that the well, I won't probably. The increase comes from the maintenance. The maintenance of the apparatus. We've a lot of maintenance that when these apparatus circle through through their PM process, there's a lot of deficiencies that were found. And unfortunately, are the fixtures of the apparatus. This is like taking your Ford pickup to the Ford dealership. They will charge you the Ford dealership maintenance packages. And so that's where we saw a lot of our costs come from labor, parts, and items to maintain those fire trucks.

Understood. Yeah, they have to be service ready.

Yes, And chief, was the tower any of those issues from the pipeline fire?

No sir, got those initially fixed pretty soon. Think the city is still working through reimbursement for those items. But no, these are just wear and tear, normal wear and tear. We Now take good care of our apparatus. Don't leave here thinking we abuse these apparatus. We take really good care of these. The light housing that no longer works, it has to be replaced with a newer light housing. This is a brake issue. This is airlines having to be chased down, cylinders having to be bled, corrosion inside, and those having to be repaired.

And that tower, correct me if I'm wrong, is roughly fourteen, maybe fifteen years.

Yes, 2001 I believe is Yeah. The year on

It's been around a while. Any other questions for the Chief? No, then the chair will entertain a motion to accept the quarterly report regarding budget expenditures and projects from the Deer Park Fire Control Prevention Emergency Medical Services District for the period ending September 2025.

I'll make that motion.

Second. We have a motion and a second. All those in favor signify by saying aye. Aye. All those opposed say Motion passes. Agenda item number five, consideration and action on amendment number 10 to the agreement with the city of Deer Park for FCP EMSB personnel, vehicle, facility, equipment, investment and grant administration.

Evening. I'll take this item. And I'll also apologize for being late. Daycare closed at six. So I had to go pick I had to go pick up these rascals. This is the annual amendment to the agreement that y'all have to approve every year. It's the agreement between the district and the city that allows operations, payment for contracts, getting a contract initiation, grant administration, things like that. It just allows the city to act on behalf of the district. This is the tenth amendment that y'all will be entering or approving as the district has just entered into its eleventh year of operations. But if y'all recall, it was recently renewed for twenty years. So this will, I think, be the last amendment that y'all will have to approve. And then there will be one, for the new renewal.

Any questions? We have several new members. Any questions related to that? All right, then the chair will entertain a motion to accept. I'm sorry, go ahead Joe.

So, okay, so this says though consideration, wait a minute, where are we at? Never mind, I got too far ahead. I'm sorry. I'm good. Make a motion accept.

Make a motion, do we have a motion? Do we have a second? Second. We have a second by Mr. Mike to accept the amendment number 10 to the agreement with the city of Deer Park, FCPMSD for personnel vehicles, facilities, equipment, investment, and grant administration. All in favor signify by

saying aye. Aye.

All opposed say nay. Hearing none, motion passes. Agenda item number six, consideration of an action on the annual renewal and in order to adopt the investment policy for the Deer Park Fire Control Prevention Emergency Medical Services District. Annual review. Annual review. Is that what I said?

No, you said I heard renewal but but something about review. Annual

review. Yes. Yes.

We're reviewing and adopting the investment policy. We do this every year. By law, we're required to bring it to you to adopt. It mirrors what the city adopts. The city adopted their policy back in August. We make minor changes year after year. So we made a very minor change this year in regards to collateral. So and I'll just read this. The National Credit Union Share Insurance Fund was listed alongside the FDIC as deposit insurance provider. The NCUSIF is a government backed insurance program that protects deposits held credit unions in the same area the FDIC protects deposits held in banks. So essentially it allows us to do business with credit unions the same way we do business with businesses with banks. So it's the only change.

Okay. And this is an annual thing we do every year?

Correct. Yes.

Yes. Are there any questions related to this? Hearing none, then the chair will consider a motion on the annual review and in order to adopt the investment policy for the Park Fire Control Prevention Emergency Medical Services District.

Mister

Westmoreland motions, do we have a second?

A second. There we go.

And Mr. Mike has a second. All those in favor signify by saying aye. Aye. All those opposed say nay. Motion passes. Agenda item number seven, consideration of an action on recommendation to city council to amend the fiscal year twenty twenty four twenty twenty five fire control prevention emergency medical services district budget for repairs to Tower 3 and Engine 31.

Yes. So item seven and eight are both pleased

we've of a the

the COVID-nineteen one. And, And you know, chief did discuss, we've you know, the necessary repairs that took place last year. I did list them out on the Granicus item. There was almost everything on the truck seemed to have to be repaired. So we did go over budget. I think it was 56,000 for tower three's repairs and then 41,000 for engine thirty one's repairs.

We have the money?

We do have the money, yes sir.

I make a motion to accept this amendment.

Is there any other discussion? Second. Second. There we go. Is there any other questions or discussion regarding the matter? So this is an amendment to the previous year's budget to account for the overages related to Tower 3 and Engine 31 repairs.

Correct.

In summary.

Yes, sir.

All right,

thank you.

All

right, we have a motion to for action on recommendation to city council to amend the fiscal year twenty twenty four twenty twenty five fire control prevention emergency medical services district budget for repairs to Tower 3 and Engine 31. Have a motion and a second. All in favor signify by saying aye.

Aye.

All opposed say nay. Hearing none. Motion passes. Agenda item number eight consideration of and action on recommendation to city council to amend the fiscal year twenty twenty four, twenty twenty five fire control prevention emergency medical services district budget for repairs to medic one.

Yes, it's the same same situation during PM the PM process. There were some necessary repairs that need to be made that exceeded the budget. We had $16,000 budget budgeted and the total repairs was 22,000. So we're just making that line whole in the budget.

Making the line whole. Yes. Any questions? Hearing none. Chair will entertain a motion for action to recommend the city council to amend the fiscal year twenty twenty four-twenty twenty five fire control prevention emergency medical services district budget for repairs to medic one.

I make that motion.

So motion and we have a second. All in favor sign signify by saying aye.

Do we have the money still? Okay. All

in favor signify by saying aye. Aye. All opposed say nay.

Just making sure the fire chief didn't get it off.

Agenda item number nine, consideration of an action on approval to move the date of the next regular FCP EMSD board meeting to 01/26/2026 due to the city holiday closure for Martin Luther King Day. We need a motion for that? We do.

Okay, I'll make a motion to move the regular meeting from January 19 to 01/26/2026. Second.

We have a second. Is there any discussion on the matter? Hearing none, all in favor signify by saying

aye. Aye.

All opposed say nay. That concludes our agenda items and just one last question for Ms. Nicole.

Yes sir.

Despite the fact that we had to amend our budgets at the end of the day, do we still come in at 114%?

So on the revenue So side, this is the expenditure side, which isn't related to the revenue.

And that accounts for the gap that we saw?

Correct, all that's accounted for on that financial report that you

saw. Okay.

Yes sir.

Very good. Any other questions before we close? Hearing none, this motion, this meeting is adjourned.