Fire Control District - Regular Meeting

Hi, gentlemen. I would like to call this meeting to order of the Deer Park Fire Control Prevention and Emergency Medical Services District for today, 07/2025. We have five items on the agenda. The first is, miss secretary, do we have anyone signed up that wanted to speak?

No, sir.

We do not. So the first agenda item today will be the approval of the minutes of the regular meeting held on 04/21/2025. The minutes for the special called meeting on May 7 and 05/19/2025 and the minutes of the budget hearing on 06/09/2025. You should have each received those minutes in your packages. Is there any discussion related to that?

Make a motion to approve all of those minutes.

Second. We have a motion. We have a second to approve the minutes of the regular meeting held on 04/21/2025, the minutes of the special meeting held on May 7 and 05/19/2025 and the minutes for the budget hearing on 06/09/2025. Is there anyone that has discussion about that? Hearing none, all those in favor of approving the minutes signify by saying aye.

Aye. All opposed nay. Hearing none, motion passes. Agenda item number two, quarterly report regarding budget expenditures for projects for the Deer Park Fire Control Prevention and Emergency Medical Services District.

Recognize Chief And Arroyo. Thank you, Charlie. Thank you, Board. Good evening. I've got eight bullet points today. The first two are invites for you all, things that we've been working on and are continuing to work on. We've got a ribbon cutting ceremony July 15 at 5PM for Station Number 1, the new Station Number 1 over here on 13th Street. I want to make sure you all are invited and more than welcome to attend. The second item is we are preparing for the October fire prevention parade, which is normally the first Saturday of the month in October. And I know we're still a little bit a ways, but that should provide sufficient planning for you all to attend and putting it on your calendar.

So we'd love to have you there, be able to recognize you all. It's also our seventy fifth anniversary in our department. So we're really taking that day as a big celebration day. And we hope you can join us. More to come on those invites. You'll receive something in your inboxes here soon. Engine 31, Engine 12, annual pump testing have been performed. No issues on those items. That's the preventative maintenance that we do every year on them. At the time of this document, I completed this document about two weeks ago, Engine twelve was out on preventative maintenance.

And just so that you know when we take these vehicles out on PM it's not as quick as it used to be. It's not a quick turnaround date. First week or two is usually spent figuring out what's wrong with the truck. And then it's ordering the parts. And then it's waiting for the parts to come in and then the install. So it's been about four or five, six weeks before we see our truck back. And that is the norm right now. But I want to let you know about that. So that's why I said two, three weeks ago I had this item mentioned on there. But we hope to have it back, Engine 12, this week.

We hope to have that one back this week. We do have on order some new protective clothing that you all approved on the last budget I'm sorry, the last meeting we had here. So we have 16 sets of bunker gear. We have some new protective clothing that include the fire prevention hoods, the sock hoods, the work gloves and the safety vest. Those are on order.

And we hope to receive them soon and put them into good use. AV3000 HT mask is the mask that we use for breathing air from our contained cylinders there. We have ordered some replacement masks that every year we do an annual fit testing. From that fit testing, determine who needs masks or if we just happen to damage some during training or firefighting events. So these are the annual replacements of those.

And then because this is a maintenance item inspection and maintenance item and fire control budget, we did do an inspection. Had to do a call out for our ice machine. There was an issue with our ice machine at Old Station 1. The ice thickness was too large. It wasn't allowing the ice to produce. But I wanted to make sure I let you know about that small little item that is part of the fire control budget. That's all I have.

Chief, on that first bullet, can you move that to the following week? I'm going to be at industrial week, man. You didn't get

with me.

I'm sorry about that.

A lot of us there.

On that note, if

I may, we do have city council, including our city manager, assistant city manager that are going to attend TEEX during municipal week. Now I believe that's going to be the first time in many, probably ever, that the whole team has gone down there to see what TEEX is about. I know that's one week too late for you. But you're more than welcome to stay for municipal week as well.

Chief, one other thing. Did you have a date on the fire prevention parade yet or is that TBD?

Yes sir, is first Saturday of the month which I have down is ten four. Which is also our seventy fifth celebration that evening as well. Again your invites are coming.

So I don't know if it's appropriate now but you just had an academy class that completed? Yes sir. Any update on that?

Yes and the bunker as we explained at the last meeting, some of that bunker is to outfit those new firefighters. So correct me if I'm wrong, Tommy. You might know a different number. But four or five firefighters came through our academy process, it was five. Five came through, one really isn't coming out.

It happens where they go through this whole rigorous academy and they graduate, they take the oath and you never see them again. So they went through this hard process. And then when it comes time to start running they don't show up. Well we have one individual that has not shown up since. But we had four really good outstanding cadets, probationary members that are now part of our department that have been running now for the last two weeks since they took their office, their oath of office contributing back to the city and the department.

Thank you.

Yes, sir.

Chief, what kind of cancer prevention equipment do you have scheduled to purchase?

Yes, sir. So our sock hoods was our primary thing. So our sock hoods are now a particulate filter, has a particulate filter built into it. They don't tell you it's 100% they don't tell you it will capture 100%, but it's 99 something percent that it will capture particulates. We now offer or provide our firefighters two sets of those hoods.

So when one is away after a fire, they can wash it and they still have one that's available. That was never done before. We also offer not offer provide our firefighters two sets of gear, bunker gear. So again when one gets used during a house fire and it has to be laundered, they have a backup set that can provide the same protection at the same cost as the other one. But it provides them a second set of gear. A lot departments of are moving that way. I'd like to say that we were one of the first in our area that began offering cancer prevention hoods and double sets of bunker gear. That's currently all we have.

You can't have too much protection.

Yes, sir.

Thank you.

Thank you,

sir. Any other questions for Chief Arroyo? Thank you, Chief. Thank you. Agenda item number three, consideration of and action on the presentation of the quarterly financial report for fiscal year twenty twenty four, twenty twenty five third quarter ending 06/30/2025.

Good evening board. My name is Nicole Gainey.

I'm the director of finance for the Citi. And we're going over your quarter three financial report tonight. That's as of 06/30/2025. So as usual, we'll start with your balance sheet items. So that first line there is your cash balance.

We ended the quarter with $1,540,000 in cash, total assets of $3,294,000 liabilities in the amount of $1,345,000 and a fund balance of 1,636,000.000 Moving on to the statement of revenues and expenditures, you can see on that quarter three column, the sales tax collected for quarter three was $656,000 Going over to the right, you can see our year to date total was 1,480,000.00, almost 1,500,000.0, so very good. And then if we go to the second page, Sarah, I like to highlight this. On the second page you can see that it represents 80% of the total budget. So we budgeted to receive 1,850,000.00 this year. We're 80% and this is through April I believe.

So it's very good. We'll definitely exceed budget this year. That's also looking at the number here, that's a 12.4% increase compared to last quarter three. So it's very healthy. And we'll go back to the first page and discuss expenditures. So the expenditures for the quarter totaled $510,000 that was salaries and benefits in the amount of 367,000 services in the amount of $55,000 maintenance in the amount of $47,000 and capital expenditures in the amount of $39,000 with a year to date total of $1,462,000 in expenditures. With that, I'll conclude the report and answer any questions.

Actually can you go back to that first page? There was something that was tickling my brain and I can't recall what it was. Oh, I know it was. Do you recall, top of your head. The ladder truck, how close are we to the end of its?

The lease, I believe the last payment for the lease is November, if that's what you're asking.

So we're getting real close now. Yes. Okay, I was thinking we were, I just couldn't remember the detail on that. Okay, thank you. Any other questions for finance?

All right, the chair will entertain a motion to accept the financial report.

Make a motion to accept the quarterly financial report for the year twenty twenty four, twenty twenty five third quarter ending 06/30/2025. Yes.

Motion by Mr. Archer, second by Mr. Reynolds to accept the presentation of the quarterly financial report for fiscal year twenty twenty four-twenty twenty five third quarter ending 06/30/2025. Any other discussion? Now all those in favor signify by saying aye.

Aye. All those opposed say nay. Hearing none, motion passes. Agenda item number four, consideration of an action on approving the fiscal year twenty twenty five twenty twenty six Deer Park Fire Control Prevention and Emergency Medical Services District budget and submission to city council.

And if I may.

Yes. Just a few comments on the budget. We did have a couple of changes since the public hearing that I want to draw your attention to. So the first change is regarding the lease payments actually coincidentally. That ends in November 2025, but we needed to go ahead and budget for potentially leasing the next one that we buy, which I believe will come in 2026.

So we considered just cash funding it or leasing it. And so we're going to go ahead and budget to lease it because that's than likely the direction we'll go. So we increased the budget $90,000 to account for that. And that's in the fire department budget. We also increased the EMS budget just under $4,000 to account for a cost of living increase. So we had already put a 1% increase in the budget, but the CPI was actually 1.2. So we put that point 2% in. And then we also we had had medical insurance reflecting reflecting a a 2% increase. We dropped that down to a 0% increase based on information we received from the health board. It's possible that that will go up.

We may have to shift this again. In that case, we'll have to come with a budget amendment because at this point we can't make any changes because you're adopting it. But that potentially will increase. Right now we're expecting a 0% increase for health insurance. And the same situation for the fire marshal's office, we increased salaries and benefits $525 for the same reasons. So those are the only changes.

Everyone should have received that budget a while back for review. Are there any questions for finance related to the changes? All right then, then the board will consider a motion to approve the fiscal year twenty twenty five-twenty twenty six Deer Park Fire Control Prevention and Emergency Medical Services District budget and submit that budget to city council.

I'll make the motion we approve the

that. Second.

We have a

motion and a second to approve the fiscal year twenty twenty five-twenty twenty six Deer Park Fire Control Prevention and Emergency Medical Services District budget and submit that budget to counsel. All those in favor signify by saying aye. Aye. All opposed say nay. Hearing none, the ayes have it and motion passes.

Agenda item number five, announcement of the next regular FCP EMSD board meeting on 10/20/2025 at 05:45 p. M. Does anyone have a major? All right then, so let it be known. Next regular meeting of the FCP EMSD board meeting will be 10/20/2025 at 05:40PM. This meeting is adjourned.