City Council - Regular Meeting

We know that was a problem before. I know, but today. Four times. Today.

Not you, but four times. But I mean, it's just. Yeah.

Yeah. Yeah. Yeah. Yeah.

Yeah. Yeah. Yeah. Yeah. Yeah. I was walking. I was walking. I was walking. I was walking. I was walking.

Oh, yeah. Oh, yeah. Oh, no, no, no, no, no, no, no, no, no.

It's still well-attended as you can see. Well, that's great. And I was going to do that. This is the thing. I think it's around all of you. That's smart. And also, you know, I feel so well prepared. Oh, no, no, no, no, no, no. Yeah. Yeah. Yeah. Yeah. Offering.

They have so many.

Yeah.

Yeah. And we all have to use good material. I wish I had to say that. I don't know why I like Boston.

I wish I got to make it true. I mean, it's like, yeah, that's the thought.

Yeah. Yeah. Yeah. Yeah.

Yeah.

Yeah. Yeah. Yeah. Yeah. Yeah.

All right, go ahead and call this meeting to order.

Welcome, everybody. We're going to begin the meeting, 6.30 p.m. Let's do the pledge.

I pledge allegiance to the flag of the United States of America, to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right.

We got a full house. Nobody's missing. So that's good. We have anybody signed up for speaking? Linda, you're up. Yes, ma'am. If you could state your name and address for the record, please.

Linda McGrew, 734 Southeast Palmer Lane. Thank you. I don't know if it's on the agenda, but I'm here because I'm really disappointed in the City Council not moving anything for old-timers weekend. I've been here over 40-plus years, and I was really sad to see that it didn't happen. I went every Friday night that we've had, and the last couple of Friday nights, I haven't seen many council members here. I was there last time.

I was there.

Yeah. I had a booze. Well, and the thing of it is, is I remember almost every old town picnic there was. I was even sort of disappointed with the fireman thing because, not at them, but because not a lot of people came out. There was very little people in the park. I went down, of course I supported them. I don't mind supporting things like that. I was told also that there was no lighting for Christmas in the park either. And these are traditions that, you know, I don't understand why we wouldn't want to have things like this where it involves community members. I know that there was a lot of people talking about why there wasn't a parade this year. You know, and someone said, well, shoot, if it was because of money, I would have put five damn bucks in. So, you know, I would have put damn bucks in. Because it's something that Dayton We've been in town for a long time. And I can remember back when there was coronations and, you know, you knew the people that were up there. And we have some old timers that have never been king and queen that would have been sort of cool to maybe see them up there. And they're a constant in the city of Dayton. And I would love to see even more Hispanic people there, you know, except for Cinco de Mayo and I don't know who sports that. So, but I'm really disappointed this year.

Well, I will tell you that it has not been canceled or anything like that. Things were a bit abbreviated this year for lack of funds, as well as volunteers and some other underlying things going on. The city and the staff has had a whole lot of change and rumblings, and it makes it very difficult to have a continuous arrangement like that um and we do donate we still donate it we paid for the barbecue the firefighter barbecue so well i wasn't under the impression the city of dayton did that because they made that we pay we paid them the fire department to put that on they don't pay for that chicken we do well they got grants that's what they said we fund that. So it's not like we didn't not fund anything.

So I'm a little confused at why we didn't have that Friday night versus Sunday when a lot of people are not in camp.

Have the old timers? Because it's always traditionally been on Saturday. It's also more competition around Yamaha County. I just, you know, are we having it next year? Yes. Kara Ecker has taken the reins as well as a few other people.

Okay. That's why I'm here is because I was very disappointed. I know everybody. If I needed to have a bunch more people here, I could have said, well, two up at the meeting.

No, just go find Kara and volunteer and bring everybody you can to volunteer.

Yeah, please. Well, I was under the impression that someone volunteer and they said they need more volunteers, so. Thanks, Linda.

I appreciate it. All right. Let's see. We're on to the consent agenda. Did y'all have a chance to look at the financials? I'll understand the motion.

I move to approve the consent agenda that includes the financial summary and financial statement for the year ending July 2026. Second. Okay.

A motion from Council Mackinac, second from Council Teixeira. All those in favor?

All right. All right. All right.

All right. All right. All right. All right. All right. All right. All right. All right.

Do I need to use this, or can people hear me okay?

We're fine.

Okay, great. So, yeah, we're Hacker Architects here at Portland, and we were hired to help do a building assessment and feasibility study to understand how you can utilize both this building, the annex, and then what to do with the library program and public works and trailer and this whole sort of canvas of buildings. And what, since the presentation comes up here, what we did while we're here in front of you today is because we've done a preliminary assessment of, in particular, the annex and this building. And we were not asked to look at where the library is right now. That building was already assumed to likely be taken offline in either HAB-Masyn Moyer- soul or beast out for some of the user likely demolished. HAB-Masyn Moyer- it's pretty apparent that there's some problems in it, but I think at least for this conversation tonight we're assuming that the city is not going to do anything to try and. HAB-Masyn Moyer- or repair it or fix it if you wanted to that would be an additional scope to go look at it, but right now we're going to focus on this building the annex and what you can do when you're at. And so I'm David Kellner. My name, I'm principal at Hacker. And I'm joined by Sophia Tan. She's the project architect in our office. And she was the one that was on site doing all the building assessments. So if we have any specific questions about that, she's online and can answer those. Sophia, you want to say that?

Hi, everybody.

Oh, thanks. Okay. Awesome. So, um, We have limited time this evening, so I'm going to kind of go through this a little bit quickly so we can get to conversation. I'm sure you have a lot of questions. Basically, we're going to, I'm going to share some of the project goals that we had and what the goal is for this meeting. We did, like I said, a building site assessment. I'll give you a very, very high level summary. Again, if you have questions, we can come back to it. But we also, I'm going to share with you the program work that we did. So we met with a library, Public Works, Don, and the administrative folks, and got our heads around, like, not only what do you have now, what do you have right now, but what do you need for the future? So we're thinking about that, not just kind of stop that measure. And then the exciting part tonight, we're going to bring some design options for this campus that we've gone along into to kind of weigh in on and help us understand, in particular, What we want to share is to answer this question. We really want to tonight, of all the kind of things that I'm going to show you and ideas, we're going to be going out to the community soon to get their feedback. And what we want is to understand of what I've shared, what do you want us to share with the community? Like we might, we might see four options. You will see five options and you might want to pair that down. You might want to have a hybrid of what we show you. So be thinking about, as we talk through this, through that lens of what you might want to share. Does that make sense?

Okay.

Great. Okay. Project goals. Cost efficiency. We know dollars are really important to data. create a healthy and safe environment for city employees and the public. We're in the library right now. It's sort of unsafe. It's got a lot of issues happening. Important program synergy. And what this means is looking for ways that if we start to bring some offices or things like that together, how can we actually accommodate them in less space than what the program might say is there for getting people use of things like bathrooms, elevators, infrastructure like that. Thinking about a long-term campus solution. So often, cities, towns can end up in a mode of just putting band-aids on things for a while. And we probably still need to do that. But what is the band-aid we're putting on able to contribute toward a long-term solution? Optimizing what you have. So of the buildings, what are they good at? What could they really accommodate well? And helping them do that. thinking about the public experience, making sure it's clear and accessible, and then ensuring the community feels heard and is informed throughout the process. And that's what we're here tonight to do, is to get ready for that outreach. So the scope of work that we were hired to do is to do building assessments, specifically for this building, which we're referring to as the community center, and the annex. building that right now Public Works has the maintenance base and administration center. We're asked to develop a building space program, like how much area do you need for the library, city administration, Public Works, and then we did document, you know, what this space is, the event space, and even ask kind of what's, how much space do you actually need for council?

Did you actually ask staff or a person?

We asked staff. Thank you. Yes. And then we develop conceptual, what we will do is develop conceptual plan layout options. We're not quite there yet. We have some things for you to look at tonight, but this is really, we wanted to get a first hit from all of you, like of these big directions you could go, what do you think is the best direction so we can focus our efforts towards something that you'd actually be interested in? And then, What we'll do then is we'll develop a preferred conceptual plan layout once we get that kind of feedback and input. Oh, and the last one, really important, we're going to get a cross-test. The schedule is kind of like from, we started back in May, and it goes all the way through December this year. And there's a phase that we already did that's to build an assessment and programming. We're in the design phase right now. And this red star is where we're at right now at the city council presentation. It's in about a month. On the 28th, we're going to go to Daytona Friday night. Daytona. I don't know. I mean, it's not even that big of a place.

Nice. Yeah.

Yeah. Go to the Friday night on the 28th. That's where we'll present whatever you guys decide is the right thing to do. And then we're going to continue to refine. We might be meeting with you again. I don't know, Gretchen. But then I'll certainly be following up with you and staff to do some refinement based on what we hear from the community and this group. Then this is the estimating period and a time for you all to kind of explore some funding direction. But really, the important thing is developing a cost. And then we'll put together a report, please. So you'll have your preferred option and a cost associated with that. Okay. Again, the assessment, this is an aerial view looking down on your campus. We're in this building over here. Graphically, because it's two stories, we represented it like this. So the blue is on top, the orange is on the bottom. And that says community center and event space. And then this is the Adams building, obviously, over here, City Hall that right now has the library in it. And then we marked this as the Public Works trailer because there are people in there, right? And it kind of contributes to things. What we want, what we did is we assumed that this would not be, we would not be keeping this building and occupying this building. The one that's got a little old in it right now and was having issues before already. That might be the wrong assumption, but that's the assumption that we've been operating in it. And then the X and the Community Center combine this important combined they have 13,560 square feet. So that's important numbers to kind of keep that in mind, it does not count the trailer, which is 510. Yes. We have a question.

Oh, yes. It's actually for you. Is there any way to get the screen over so that the audience can peek at it, too, or are they not privileged to peek at it? I mean, you're looking at the back of the TV.

Someday we hope to have a TV.

Yeah. But if we were just, like, angled a little bit, they could scooch over a little and actually see what we're talking about. Sure. That would be fine. If it was me sitting there, I'd be like, what's going on on the other side of that screen?

Can you still see it?

I think you can.

That's better.

Yeah. Can you guys see that at all? No. You can scoot your chairs over a little bit.

You know, we have it in our packets. It's not like we can't see it in our packets, so. Yeah.

Yeah. Great. Thank you very much. Thank you. Thank you. That would be great.

So what we've done is, there's more in your packets. We actually have a very long and non-permanent assessment that is not in your packets that we can distribute. But I just want to mention a couple of takeaways that are relevant to tonight's conversation. And that is the opportunities that you have with these two buildings that we saw during the assessment. So one is that in the annex building where Public Works is in the basement space, The maintenance bays are uninsulated. So if you're thinking about putting offices or something in there or a library or something like that, not great. You can do it, but you're going to have to pay your investment in that building that way. Also, if you strategically think about trying to limit the amount that you renovate in there to 50% or less, that will keep us out of triggering seismic upgrades to the building. They're not necessarily astronomical, but it's something that would add cost. And then, yeah, okay, those are the two big things I just want to point out about them. So it's like, we've been looking at this as potential renovation and a way to avoid doing more than 50% of the work in there and keeping the maintenance space vacant. And then this building, it's obviously really great. I mean, it's a great community asset. So for large gatherings and things like that. You've got this kitchen down here that we understand there's not a lot of utilization of it right now. And that the event space also doesn't get a lot of utilization, but maybe it would at some point. We don't know. So I think our big thing about this was that there's been a recent investment in getting the elevator in here, bathrooms. I mean, recent in our mind, right? And we want to preserve that and make the most of that. In the schemes that we look at. So good updates to this building. It's got some good bones. How can we really utilize it. And then we also understood the council chamber doesn't have to be this big. It could be smaller and that might give us an opportunity to capture, you know, a more efficient signal summoning programs. And Don't read this.

Yeah, I have to get the iPad out for that.

It's like high level. We just broke this down. We went and met the staff and we did a program document. That's what they have. That's current. And then we looked at what ideally they would have now and any future growth. And it was very, very modest. I think when we were talking to staff, I mean, future growth, it's like maybe another desk here. Maybe we can use that in a little room for me here. It wasn't a major change for administration. Public works, really similar. Pretty modest in terms of what they would need overall. The program summary for the library, that obviously If they haven't got their building, they're looking to expand. They need to expand. They're smaller than they should be. And so we developed a program for them that would help them grow to a reasonable size. It's still pretty modest. And then we are counting. We are looking at the event space downstairs. And in the design options, I'll introduce it by starting with a kind of summary of how all that area works out. So basically what you have now between the community center and the community center of the annex, not counting the library building, right? You have 13,560 square feet. That was that number I mentioned earlier. What is, if you add up the library and those other two programs with their kind of modest incremental future looking like, what are we going to need? 19,357. So that's a shortfall. If you were to say, yeah, let's just do everything that everybody is saying that they need, we're short 5,797 square feet. Huge chunk of that is the use of that current library. So the question is, what are some options? How do we grab them forward? And what we've done is we've developed options to go everything from what is the bare bones, like you've got no money, like what can we do to just stock up and get things OK? And then we went all the way to the other end and said, what if we actually accommodate what everybody is projecting that they're going to need and do it, you know, right at the launch. And we have a range of options there. I'm going to pause right there for a second. Does anybody have questions about this?

A question, but I do have a comment. And I have a very much performing arts bend in my life that's kind of who I am. And I think of this space as a form of art space and think of it as the council chamber. So I just wanted to put that on the table. We moved in here because of needing to get out of the moldy space and undo things. But I guess my view is that this is a beautiful black granite floor. That's the newest thing in this building. beautiful space for a lot of classes, performing, performing concerts, dances, I mean, theater, you know, I really see this space as a diamond. And so, you know, we just need to make the council chamber smaller. You know, yeah, sure, we can move someone else, but Anyway, I want to put that on the table. But when I see event space, this is what I want for an event space. The space down below is not going to work for my dreams and visions.

I second that. Stick us in the basement now. Yes, sir.

So did you access the information that Jeremy generated on what it's going to cost to retrofit the Firebase, the old Firebase, to make them happen? Because I do believe you got a cost estimate somewhere in the $200,000 range to not only seismically retrofit, but there were some structural issues as well. So I think that that's probably pertinent to the cost.

Yeah. Can I call for him? Yes, yes, yes, yes, yes, yes, yes, yes, yes, yes, yes, yes, yes. We also know cost is a really big deal. We don't know what this, we have no idea what this is going to cost right now. But what we do know is kind of what's happening out in the world right now for different levels of renovation and new construction. We just want to share that with you. And then at the risk of you ever trying to pull this through a number or something, we just use these to help you envision a range, a cost range for each of the options, even though that's way premature. So what we have is three categories. We have tenant improvement renovation, and that's just a term that means for us in the industry, you're going to move some walls around, maybe move some doors, maybe get some new carpet, maybe some new lighting. And that can take you from 150 to 250 hours per foot. Major renovation is where you're also going to do some seismic retrofitting. You're going to put a new roof on maybe. You got to get a new mechanical system into the building, things like that, right? But you've got to build what you're starting with. And that can be from $250 up to $400 or higher, depending on how far you want to go. But that's, for what we're considering, that's reasonable. And the new construction is about double that. So it's between $800 and $950 a square foot. Or if you were going to build a brand new library, for example, like that's what right now, like Oklahoma County is going through a whole bunch of them. That's about, So we use those, and then on top of that, I always like to go to project costs, not construction costs at this level, because it's all about finding money, and you've got to pay the whole project cost. Typically, projects will have a 30% adder that is for, we call them soft costs. So it's not the building construction. It's going to be permits. It's going to be consultant fees. Sometimes it's going to be land acquisition costs, legal fees, all that. all the things that go into doing a problem. And so we've added that in so that you can just get a rough wag if you will, of like how this might compare.

So these figures, these rough estimates don't include that 30%? They do.

Well, no, sorry. These numbers do not include the 30%. It's on top of that. But what we've done in the slides that come, we've taken these cost per square foot and then we've added the 30%.

Okay, that's what I was going to say.

So when you see these slides, this is not just Yeah, we do. The first thing you'd be doing is like Okay, so I'm going to, it's okay. I'm going to walk you through the options that I'm going to spend a little bit on this first one and then we'll get rid of them. We're calls option one a And it's a fit within existing buildings. And this is our least cost option. And what that means is that you're going to demolish or sell or unburden yourselves or lease out indefinitely the current building's libraries and take it off your employee. And we're going to work entirely just with the annex and what this building has to offer. And the way it would work, is that this upper level would be the council chambers and the event space. The lower level would become the library. The current, you know, where city admin is and public works would become combined. We would try to get folks out of the trailer into this And it is a really, it's going to be a really tight fit. And there's going to be some stuff we got to figure out some efficiencies and potentially like maybe another way to cover a couple of vehicles or something to get everybody to fit in there as the program goes. But the short story is there's some efficiency that we can realize in this by bringing public works and administration. You know, we can look at the spaces in there and be more efficient with it, I guess, is the long shot. So what that would get you, just so you understand the impact on the program, is that public works would be about 1,900 square feet under what their target is. And I can give you a sense of what that looks like here in a second. The library, if it came down here, would be under its target by 1,800 square feet. And city administration, this is a weird one to count because we're counting the council chamber as a part of it, and we really shouldn't. Because essentially the council chamber stays up here. So it kind of reads like this is all council chamber, and that kind of blows the number up for city admin. But they're really just right sized. In fact, they're going to have to be pretty efficient to fit in here in public works. And then you use the event space downstairs to the library, right? And that is about 3,400 square feet. So if you're willing to give up the event space, and that's why we dashed it in, in the bottom corner down here, is that you don't have that anymore. It's not in the creek. It's just, you don't have it anymore. It's now occupied by the library, but this becomes the event space you have. We have some, like, enlarged floor plans. They just all visualize that. On the left is the annex building. On the right, the Venus building with the library and the round board, council chambers upstairs. One of the things that you'll want to ask yourself in the kitchen downstairs right now, and the library really needs, like I said, a short 1,800 square feet. It could really use as much space down here as it can get. And so we're probably looking at repurposing the kitchen and asking the question, would we just maybe move some of the equipment out of there to help? It actually was a great spot for the office. So that's what that would be. And then this would all stay basically like it is now up here. But it would also become a vent space, not just passenger. And then for the ground floor public works and city admin, basically what we're assuming is that you could complete, you can build a wall over here and capture more space and redo kind of a lot of the interior walls in here to be more efficient, to get the public works folks out of the trailers, hopefully, and get everybody together in one space here. And that's a study we have not done yet. And it's going to have some compromises. Like we might not be able to get all the programming we were talking about. But we would not necessarily have to get rid of and move into all the maintenance-based space. And that's where we'd have a little bit of a design pal, if you're interested in this, is that we could look at, like, what does it mean to, you know, take out two bays, accommodate two vehicles in a different way out of the yard? And Don, I don't even, we haven't even talked to you about this yet, as a way to get everybody in there. And is that advantageous, you know, versus being in trailers? which is not necessarily a long-term fix. Okay, so does everybody have a favor for that one? Yeah. Okay, going faster, you can just flip that. In this building, you put a library up here and put a council chamber downstairs. I already heard about that, so we don't need to spend any time on the, I don't think. The only advantage we saw there is that the kitchen could stay in use for that. So something that gets all that good, maybe.

It never really got used that much except on occasion.

Yeah. Let's, let's re-pass that one. Okay. Then this one is saying, this is kind of the middle, the middle one. And that is saying, what if you tear down, oh, I should say, I'm sorry, before I, I'm just going to get pros and cons real quick. Sorry. This would, one of the things we've heard is that the city admin building has to have a presence, likes having a presence on on Ferry Street for the fall. That's positive because they stay in here. It works with the temporary library. The library's got to move right now. And if they came into the downstairs, you've made a move that is part of the permanent submission. And then maybe you can get a little bit of revenue out of selling this piece of property at some point. And then the cons are that Public Works is undersized. if we try to jam everybody in here, right? Like, you gotta find a solution. But it's probably the least expensive solution to find if they'll maybe put up something for vehicles than for people. And then the library is undersized from ideal program, but is larger than what they have now. And then the kitchen location that I mentioned. I'll just put it there. Okay, new library, you could tear that down and you can use that spot on Perry Street for a new library. That would have a great public presence. By doing that, you could, this is kind of to test an idea, but it goes against a couple of things. We thought, because it's got the maintenance bays in it, what if you let Public Works have that building, the annex, and you move city administration into this building? And you can flip this you can put may keep this as sitting as a little different from what we're showing or the opposite, but based on what you already said, you can put the event space up here. And you put city admin offices all downstairs.

I need to ask the staff, how you feel about library and city admin and public works helping separate is that an issue. Does that pose problems? Or you're not going to tell us right now?

My only concern is when we're in the bays and we're working, we make a lot of noise. So I know at times Ricky's come out and asked us to stop what we're doing so they can hear somebody on the phone.

Maybe that's a good thing to know. Yes. This might be old. But City Hall helped out at the library a lot. Separating City Hall from the library, would that be inconvenient? Is some of that going on still?

We're separate now. We're the only people in the building. So we work by ourselves in the building.

Before that happened, was there crossovers? Did you go help at City Hall sometimes?

And if you were unavailable city hall came in and help down in the line variation, but it wasn't it wasn't anything but all right yeah so we are by ourselves in the building right now. In the library, so it would be nice to have you know we were talking about downstairs or something to have that kitchen space where we could have locked doors so it feels safer for us. Thank you.

The way the numbers look out on this is that Public Works, if they took over this whole building, they're actually about 550 square feet over the protected program. Not a lot, but it's comfortable. The library is going to be right on target because we're going to be able to build a new building for that. The event space is obviously what it is now. So that's on target. And then city admin would be a little tight downstairs. We have to look for some efficiencies. It's a little bit, it's a little bit tighter because, you know, we've got the elevator and stairs and the bathrooms and all that sort of thing. But it would still be a good, we think it would be a good fit. We can easily, I think we can easily get to that, that balance very easily.

You were just discussing admin downstairs, upstairs, forward space.

It's this. It can cancel in a bed space. Again, the kitchen, not great, but if... And I'm only saying that, we actually drew this the other way, okay? I'm saying that because of what I already heard. So you can flip these in the conversation, right? Okay, we can go to the next one. And then, yeah, the form is very simple. It's like, you're only seeing patent problems, but public works takes over that whole building. And then, you know, council chambers would be, Well, that's right. But the reason we're thinking administration to go up here. Is because you could have Council chamber associated with with it, but based on what I was hearing, it's going to be more sense I've been to have the offices downstairs Council of your events face and then you'll have that direct proximity between the two. And we didn't know if that was A big deal me right now, you have to walk across the grass to get over here if that was a man. Okay, and then another version of that is what if you brought the library over here, which you're about to do anyway right. You know, and then tore down that building and build a new. City administration building. And that could have this deferred me right side city hall and then, or you can keep on city hall city council, or you can just keep city council over here and in this chamber. And if you're trying to do a little expense, then you can keep city council. Does that make sense? So it's really just saying, is that a library or a city guide? Library or a library or a city guide, I think. And then the last one was kind of maximizing that synergy between programmers. And so what we were suggesting is that, and this is the most expensive, but what it's saying is, what if you were to demolish that, let Public Works have this, but then you actually consider doing an addition onto this build that could go out that way. And that would give you enough space And you could aggregate. Council and event space city admin and the library at its full build out size. So this is kind of like what if you want to have it all. And you know plan for them and we could be doing things now like bringing the library over here that could presage you know, a big future plan, the new additions building. It's in a good the way it's laid out is pretty good for that. It's got the entry in the elevator. We kind of know that the middle of it. And, you know, all kinds of options, whether you wanted to do a, you know, two story library or one story library or you could result in some ways you can sort it out. That was that was that. Yes.

Question. It seems like option to a is very similar to that because you're rebuilding the library.

Yes.

So option three, you're building the library on this property. And option 2A, you're building the library on the demolished property.

100%, very similar. I think the difference is this one takes advantage of being unfair. And it can be a one-story. It's just a standalone building, purpose-built for just that.

But it could be two stories.

It could be. It could be. Yeah, yeah. The advantage we saw in doing this one and presented it to you for discussion, is there an advantage to having the library connected in the same building as this event space and City Hall? Like, I don't know. I mean, I can imagine, I mean, there could be some meeting rooms to the library. Could City Hall staff maybe use a meeting room? Like, that's the synergy part. Like, could there be... Essentially, you might be able to build a smaller addition and get the same. And we also just noted, like, this parking lot is really gracious. And it doesn't have the Ferry Street presence, but it's really easy for people that are driving here. They have a whole parking lot. They can pull out, like, you're going to come to City Hall. You're going to come to the library. You're going to come for a council meeting. It's all really, it's right there on that parking lot. So that's why I'm about the synergy. Okay, these are all small, you see, probably here that's a summary of those five options. And I think you're really interested. First, I want to be a time check because I want to see if we're okay. Okay, great. So if you guys have questions, it's really open. HAB-Jacques Juilland, format now for dialogue with the question being, what of any of us should we consider taking out to the community at the community event.

HAB-Jacques Juilland, I do like the idea of adding on to this building library. HAB-Jacques Juilland, And keeping events based here the Community is. I looked into it last year as far as usage. We were trying to find ways to get the community out here to view that more. And I've heard in the community that this is a space for them. They'd hate to see it go. Yet there wasn't a lot of usage. I think having a library attached to this would draw more attention here. And I think just by that nature would increase the usage of the event center. I mean, I like that one.

I like the idea of the library with this space. You can do receptions. You can do, you know, because libraries are another place to not just hang out, but also to program. Yes. You know, all the musical. I'm going to keep throwing that in there. But, you know, it does really blend nicely. It's beautiful. Elsa Raffens.

I think summer reading from the library is a really good thing. However, I would have the kids come here. It's not as visible. I would like to see if we could keep it on Ferris Street, have everything up there easier to get to, more visible. You're kind of hidden back here from the main part of the street. It could get to be an issue at some point. But yeah, we need to keep the library connected with the event space if we can.

I respectfully disagree, because if we did some good signage on Ferry Street, we could get people to this library. And it's only a half a block down, and there's more parking here.

Well, yeah, there is parking. There's no parking at the library on Ferry Street. Yeah. And none of this did talk about parking, because there's not a whole lot of parking in Florida City Hall, either. I like this parking lot. I'm a little more concerned about visibility, not just, once you leave Ferry Street, you're not as well seen. And if a kid is walking by themselves, going down the street from here, maybe something could go wrong.

Yeah, because Councilor Hover wants to say something, but I do want to say something. Since this is a whole big campus, we might be able to create a Yeah.

So this is sort of biased by Scott. We're just, we have a study in front of us we're thinking about it. But truthfully, we don't have the money to do any of these projects at this current time. And so I'm assuming we're trying to generate grants and do things like that to help us through this project.

Richard's looking at some advice.

Yeah, that's good. So maybe, I mean, putting, deciding what the public receives is important, but deciding what we want really is going to be determined on what kind of finances we have access to. So personally, I think you should tear down a couple of things and start brand new, but I think that'd be more than $11 million or $13 million or whatever.

Well, I honestly don't want to lose any of our heritage at all. I think the city should have some sort of space. Yeah, and I think that would actually add some extra, you could make it green with plants and shaded and they wouldn't have to get wet and a lot of different things you could do with that.

Maybe you can tie it into the trail. Yeah.

Yeah. I think that's a great idea and a good way to do it, but I don't think we should lose our fairy street frontage. That's just my personal opinion. And I would never sell that. I mean, I wouldn't demolish the building and hang on to the property until it's something we can utilize maybe at a later date. But I wouldn't, unless we're like in deep, deep doo-doo, I wouldn't sell it because it's an asset. It's prime fairy street. Yeah. So, wasn't it donated by Mary Gilkey? Yes. That was, yes. With the understanding there'd be a library there. Yeah.

Now, apparently that was urban legend, but it's a good one to go with. Yeah, we have to have the library there. Mary Gilkey herself said so. Well, I heard it.

It was a beautiful library.

She's going to haunt us if we don't have it. Oh, yeah.

She's going to have a library.

It's got a full bunker, and that's another thing.

Now, I thought it was City Hall that was moldy and about to fall down. I thought the library was separate and enclosed. Has something changed? We share air.

The air floats around. When you walk in, you're immediately sent out.

It's very conscious. I mean, there's a door, but it's a vapor. It goes underneath and around. And it's, yeah, it's less as you go in. Janet Callahan- And there's no in the basement. Janet Callahan- Yeah. Janet Callahan- Yeah. And I would like to also mention that we don't have a shock anymore. So right now we have window air conditioning. But yeah, it does mentor. We won't have heat.

Janet Callahan- Boy. Oh yeah yeah there's that energy. Yeah.

Or it's it broke and it was not going to be replaced.

It's too ancient to be replaced.

It's too ancient to be replaced.

It's like $11,000. Oh, we'll talk about that. I do, instead of talking about all the options, let's pick either all of them or three of them that we can put out to the public.

Asian, do we have a short-term plan for moving the library at this point in time? Can we review that real quick? Because I think that also impacts this because I think sometimes I look at some of these options as more, okay, short-term, medium-term versus long-term. I love option three personal, but I'm looking at that on like a half decade longer than the rest of them. It's just a lot more difficult. It's more expensive. And so I think as part of this conversation, I think full awareness on what the short-term plan is is going to be very important in deciding where we go forward with it because it could highlight or make that certain options less ideal based on what our our near-term solution might be.

Well, we didn't want to make any near-term solution without hearing from you. So everything about this conversation is going to inform the near-term solution. Perfect. Because there is a solution. CCRLS coming out in a week. On the 20th. Okay. To talk about, you know, what the options might be from a um technology standpoint because there's also some limitations with respect to the cabinets and you know where we can put things because of sprinklers and so we have to kind of work through those things and hear from you before we come up with a plan gotcha yeah

So in some ways, we're looking at all of these options as, you know, we can look at some of the short-term options and others as well.

It's one big back.

So in my personal opinion, I'd be in favor of looking at something like 1A for, you know, short-term, near-term. I like this 2A. 2A, right, yeah. And then, you know, option three is what I want to pursue as a long-term goal.

But the goal is to put it out towards the public so that they can ultimately have Amy Dabbs, input and say and yeah what we're going to be spending their money, one of the things we have to be really careful of this is just perspective on costs.

Amy Dabbs, You know, like if we're really crunching pennies on our budget about to go in this year, and we're looking at a half a million dollar project, I was was a ritual people are curiously.

It does feel like one a is a

pretty good short-term plan. Get the library in this building downstairs. Admin is already where it is. Yeah. I don't know. Create some building. Create some carports or something for public workers. It's crammed in there. But, well.

I think we should do everything through 2B and just leave the building a new library and all the rest of that for another day. If we're going to put it out.

So 1A, 1B, and 2A and 2B? Didn't we do it in 2B? That was a new admin building in 2B.

No, 3D is a new building. 3D is a new building.

Well, 2 has building for city halls. No, 2B, option 2B is a new city hall.

Yeah. So I wouldn't present option three. I would just present everything else as if it was, I'm just saying, what do you got as me?

All right. You want to take a vote? Anybody else? You got any suggestions? We're saying, yeah. Councilor Hober is suggesting all of them minus the last most expensive.

Perfect.

Yeah.

You're good with that? I'm good with that.

Cool.

Yeah.

I guess there's a little bit of me that it's fun to dream about, or just don't. Just don't. But if you don't dream, it's a dream.

Yeah, but I mean.

Yeah, but it's like you give them an option. But then if we don't differ, we're going to let it go out there.

And also the time of presentation. It's going to be on first Friday. And if we get too much on the table, we're going to change it. That's a good point.

Personally, I would choose option three over option 2A. It's cheaper.

Also, so want to, everything but 2A, that would be me.

That's just what I like having a library close to that space.

Yeah. And there's a would have a dreamer on this topic. Yeah. Okay.

And I hear that you are interested in showing to be which is the new public works. No, I'm sorry. Have you seen that? As this is to be as you see all?

Yes.

We're talking to be or not to be.

I honestly think we should just do all of them except for option three, but.

All of them did well. Option three, you know, cheaper than two. Yeah. Yeah.

Otherwise, one A is the least expensive.

So if we did everything but two A, I don't know. Or two, yeah. Okay. That's okay. All right.

So right now, but two B, as the event space, Downstairs in the library. We would flip it.

Oh, yeah, yeah. Okay. We want to keep this. Yeah.

Okay.

Yeah.

And I'm just like to say that

As a city councilman, I don't mind this being a foldable setup so we can have this full space and then just shut everything in the closet while we're in. Absolutely. And they're having our whatever we're doing.

Rocio's looking at you like, are you going to come in a half an hour before the meeting and fold it all out? Yeah, you did. Man, I can barely sit on the wheeled chairs and tables in here too. Yeah. All right. Do we need a motion for this, or can we just pick?

We just needed consensus.

Okay, we have it. All right. Everybody okay with where we're at?

Yep, you guys said it back to me.

We've got 1A, 1B, 2B, flipped, line around the bottom, and 3. That's the public on the 28th.

Excellent.

Thank you. That was just what we needed. Thank you. And I think next steps, we can, yeah, we're going to be back here on the 28th, the night of that. And we'll be working with Gretchen to figure out what it means to follow up with that. And we'll refine those options. I think it'll be interesting for, to be bringing back all of you over here and following up. Thank you.

Thank you. Thank you.

Thank you. Thank you.

Thank you. Thank you. You may not. You think that well, other people might want to keep in case.

Come on. Minus 12.

So my son and my youngest boy, if his significant other were in the alcohol-related service industry. You know, they're not barred from such, but they have been barred. And there's been, I've noticed in reading some articles about the entire industry, especially the wine industry, being sort of shrinking some due to the viewpoint. How do you think that's really going to affect us in this region? Because we are so dependent upon the wine industry right here in this local spot.

One year and it's going to hit us in the butt.

Yeah, it's already starting to affect the wine industry. We have wine industry professionals here, and I'm sure it's no secret to you, but the Oregon Wine Board just came out with a bunch of data. Ash was at two months ago about the attrition that we're seeing in the wine industry, fewer great contracts, winery facilities closing, rain shutting down, things like that. It will absolutely affect this area. One of the good things about many good things about Dayton is that you guys are diversified. In addition to visiting the libraries. So we have other types of alcohol producers here. You have cider, you have whiskey. So that's perfect. Yeah, absolutely. But you also have a lot of outdoor recreation. There is a ton of cycling here. There's a lot of work being done right now on water trails and activities, which I know you guys are very involved in. So there's lots of different things there. We have a very dynamic public arts scene in Yamaha County that a lot of counties don't have. And that draws a lot of people from around the state as well. So will it affect Dayton? Absolutely. Are there other things that we can sort of push the visitor economy towards so that you guys don't feel that as much as other communities like New Berk or McMinnville might? Yeah, absolutely. That's a really great question. Where do they work?

Where do they work? In Bend. Oh, okay. And there's been a steep, steep decline there because they've sort of been, they're networking with a lot of different places, you know, because that type of crowd tends to be a nomadic in their existence. So, But they're all going to be from last year.

Yeah, absolutely. That's a great question. We can trace in our packets if we wanted to.

There we go.

Awesome.

I assume that this probably will work in front of the PDF. Yeah. I'll just tell you just a little. Well, I'll just get started with introducing myself. I've met many of you, but there's a few new faces. I'm Kitri Culbertson. I am the owner and principal of Southern Communications based out of McMinnville. There it is. I'm a native Oregonian. I grew up not too many miles down the road in the very farms between Salem and Silverton. I did go to college at Linfield, and I'm now an adjunct professor of marketing there. So I just can't quit Yamhill County. It just keeps calling me. I moved my family there about a dozen years ago to McMinnville. And that's where I met Dave Ruckels, actually, when he was the downtown association director. And I was one of the principals at Visit McMinnville. And we worked together on a lot of projects, brought a lot of grant money into the community, to benefit the local businesses in downtown? I like to think of myself as very community focused. I am on the executive committee of the Library Foundation of McMinnville. I founded the TEDx Talks in McMinnville. And I have two boys that I'm raising in the community as well. So baseball season just got over and I'm delighted. But I'll be ready for it next spring. I work with a lot of local companies, a lot of people in the beverage industry. That is primarily my background. I spent eight years working in the wine industry at Silver Blossom Winery just up the road, David Winery. Although everybody liked to think at the time of it being a Dundee Winery. I always corrected them. Um, but I do work with a variety of different municipalities as well. Um, in addition to the working with Dayton in the past, I've worked for the city of McMinnville, Yamhill downtown association, the city of Redmond, um, and a little bit of work with the city of Scapers as well. All right, I want to talk a little bit about why the visitor economy matters. You are all very educated on this. I think this is the third year that I've come to talk to you about why the visitor economy matters to local businesses. So we know this, but I did want to point out that visitor spending is very important. So in 2025, $191 million was spent by visitors within Yamaha County. So these are people who have traveled to this area from 50 or more miles away. So that's not even the people who come in for day trips from Salem, for example. This would be people coming from Eugene or Bend or further afield. A lot of those visitors come for our world-renowned wines. And we're very lucky in Dayton that we have a wide variety of options for them in addition to wine. Visitor spending creates jobs. So there were the equivalent of 2,000 full-time employee people in the positions generated by travel spending. Now that's full-time jobs. There's a lot of jobs in the hospitality industry that are not full-time and for good reason too. There's a lot of people who need part-time employment or weekend employment, secondary employment, things like that. So the hospitality provides a lot of flexibility for workers. And two years ago, the hospitality industry in general, that includes people who work in hospitality at wineries, was the fourth largest industry in the county. There's also a significant amount of earnings that happen from those jobs. And then, of course, visitor spending funds tax revenue. So transient lodging tax is a really great thing for communities. It's a tax on people who don't live here. It's people who stay overnight in our lodging facilities. So this generates revenue for our communities without that burden being on the community. And yet the visitor spending that happens from those people directly benefits our friends and neighbors who own and work in small businesses here. I just wanted to talk really quickly about how we got to our most recent campaign, what we've been doing to push it forward over the last six months, and then what's on the horizon. First, I wanted to talk a little bit about community input. So in 2023, there was a redevelopment survey that went out to community members. It was really great to get as much involvement as we did from the local community. And what was really interesting about it is that 77% of the people who took it expressed interest, at the very least, of growing Dayton. So there were different types of growth. Growth means different things to different people. But commercial growth, tourism growth, residential growth, industrial growth were the things that people were interested in. And I pulled out a few of the quotes from people from that survey. Um, I'd rather see Dayton thrive. I want to create an inviting place that people want to spend their time and money. When Dayton grows, it means that we have historic ambiance. And I like that because it's just assuming that Dayton is going to grow. It's assuming that, um, we're going to keep the authentic character of the community in mind. Um, and then I love this. Dayton is so promising, make something happen. I love that. One of the quotes that was a little long was from a local woman who said that there's nothing for her kids to do here. And she was concerned that when they grow up, they're going to move away. And she wanted to see Dayton become a thriving place that people want to come back and raise their kids. And an easy path to do that is through visitor economy and that influx of visitor dollars. And yes, that is Rocio in the picture. She was . We also pulled out words that community members used in that survey to build our brand pillars. So from the words that people used in that survey, we sort of brought them down into three primary ways that we wanted to always make sure that we were thinking about data. So this is going to inform how we showcase Dayton, how we, in our creative, in our images, in our videography, it's going to be a big part of how we talk about Dayton. When we invite the media here, we're going to say Dayton is honest, trustworthy, down to earth, and authentic, like talking to an old friend. can be informative to new people who come here. Dayton is knowledgeable, savvy, and experienced, like sharing your mom's recipes. And Dayton is welcoming. It's friendly, charming, and easygoing, like visiting your own hotel. So keeping those things in mind, you can keep scrolling. This is a little hard to see here, but you have it in your packet. We use that community input to build brand pillars, And then we married that with market opportunities. What are the trends and consumer insights that we know as industry professionals? What are the gaps that other regional communities don't have that Dayton himself? From those, we built target audiences. Who are the people that fit those gaps, that they're looking for those opportunities? And then also align with those brand pillars. So they see something in Dayton emotionally that draws them to this community. Then we take those differences, those community differentiation, and we build a creative campaign out of it. So about a year ago, we presented our brand new campaign, which was All Eyes on Dayton. One of the reasons we chose this particular slogan was we wanted to make sure that people were watching the growth that was coming to Dayton. giving them a reason to come to Dayton now, but also come back. There's more to see. This message also reaches not just potential visitors, but other regional business owners who might be thinking of relocating a business here. You need to keep your eyes on Dayton. Things are happening there. Okay, let's go ahead. Here's some of the other ads that we used. Well, I don't know if you guys know Melissa, but that's one who's daughter from Juanita's. She's very sweet and she works at the Willamette Valley Visitors Association. So whenever we do new campaigns, we always run them by her for a few different reasons. She's very savvy. She's very smart. She knows Dayton very well and being kind of up level what we're doing with insights from a broader organization. So it's great. So We've talked about some of these things that we've done before, but we went after and received a grant from Travel Oregon to build this campaign, get quality photography and other creative assets, place ads like the billboard that you guys saw in Newburgh, as well as draw media attendees. We built the website. We managed the social media with those dollars. We get new and interesting photography all the time with those dollars. We also hosted an event for the Dayton businesses to make sure that they knew that the city is out here representing the guys, you know, to a very broad audience. And it was very well received.

That billboard's no longer up?

No, no. We had it for, I think, three months total. Billboard advertising is very expensive. And we got a good grin, but it wasn't that good. So recently, what we've been up to. So this spring, we welcomed a very large media group from all over the United States, actually, to join us at the Oregon Charity Day Celebration. So that's a big event that takes place in Newburgh at the Allison, while working together with the Yamhill County Tourism Partnership we made sure that that group visited a lot of separate communities in Yamhill County so they could tell a more holistic story. So that's the big group at Loan for breakfast. We hosted a big brunch. They got to educate everybody on what makes Dayton so special. They loved the downtown. And at the time, Seder Fire was in their build-out, so they got to, like, peek in and see what was going on and get a sense that big things are coming. We also had a lovely dinner at the Joel Palmer house. The woman there who's having a very large bottle for her is Hannah Wallace. And she is a great regional writer who writes for Forbes and Seattle Huntley. I mean, a lot of, a lot of different publications. So it was great. She got a very wonderful day of experience and got to stay at the end of England as well. Very proud of this one. This is very fun. This was built because we wanted to do two things. We wanted to make sure that people who were in downtown knew about the world-class wineries that are just up the hill, and we wanted to make sure that people from around the world who are visiting those world-class wineries know how easy it is to get into downtown Dayton and support the local restaurants and businesses here. This is actually hot off the presses. We went through our initial round of 1,200 maps very quickly. We distributed them to all the wineries on the hill and encouraged them to send people into downtown Dayton whenever they had guests wondering what to do next. And we just got a reprint with some new additions to it. So feel pretty great about that. We've also been doing a significant amount of support for downtown Dayton. And I'm really glad that there's representatives here from that committee. We provided some funding for data collection, which we were just starting to talk about when the meeting kicked off. We placed ads in the Oregon Wine Press, encouraging people to come out. We just finished a great video that will be posted this week that we're going to put some dollars to boost to get people to come out for Dayton Friday nights and experience everything that Dayton has to offer, as well as placing additional social advertising to get people from the region into downtown. In addition to those things that are a little forward-facing, there's a lot of things that happen behind the scenes. So I mentioned the Amho County Tourism Partnership. That's an organization, very informal, that meets once a month and its representatives in the tourism industry from Carleton and McMinnville and Newburgh. And we share ideas and put together things that individually our small communities wouldn't be able to accomplish. So that Oregon Chardonnay Celebration Huge National Media Group, that was a program that was built from collaboration that happened within that group. So by attending those meetings, not only am I able to up-level the ideas that Dayton has, but I'm able to also bring ideas back from Travel Oregon and the Willamette Valley Visitors Association. We also helped to build a county recreation map. So there's a few recreation maps that Travel Oregon helps to fund, and through collaboration with that group, we were able to build a Yamaha County recreation map. So making sure that all of our safe cycling trails are mentioned in their regional hiking trails, things like that. So I made sure that there was quality photography of date in there and things like that. We've been supporting some city initiatives. So Cindy's been working really hard on a few initiatives as well as uplifting the city logo. We've gotten photography written and videography assets. We just finished that new video, which I'm really excited to show you guys later this week. And then we've been doing ongoing support with the website and social media, in addition to responding to media inquiries and things like that.

This picture is kind of, it's John and Kato. They're both John, but missed a lot and it just kind of struck a solid.

Thank you for mentioning that. This photo was taken two years ago, maybe three years ago. So what's coming up? In addition to the ongoing social media and website, in addition to making sure that Dayton is represented at higher levels of the tourism ecosphere, We are increasing our social media presence. We are investing in some Google advertising. So things with AI are changing very quickly. And we want to make sure that no matter what our, when people are, you know, going to plot or chat or whatever, the thing is that Dayton comes up as where should I go next in my country? We'll be doing some promotions of local businesses and events. So this week I'm meeting, bringing up Seder Fire again, but I'm meeting with Paul and Barbara to talk about ways that we can work together to make sure that they're getting visitation into their new business. We're also working with the Amble County Tourism Partnership to bring in a fall PR trip. So like all those fam tours, familiarization tours. And that's actually in conjunction with Juana's daughter's event that she is starting to throw the Latino winemakers of Oregon event that will be taking place. So we're working with their PR team to make sure that some of their media guests are staying at the Inn at Dayton and that we're sponsoring breakfasts at Lowe's, things like that, lunches at Covina, that kind of thing. We took some great videography last year at the tree lighting and the holiday events. So we'll be utilizing those creative assets to make sure that people are coming here in the shoulder in off season. We get a lot of attention during the summer months as you might expect, but drawing people here in the winter months is also very important. So we'll be putting some dollars behind social promotion of those assets. And then ongoing partnerships and collaborations. You can scroll ahead to the next one. Yeah. So this is impossible to read from here, but I just wanted to remind everybody here about how important the tourism ecosystem is in this area. Smaller communities like Dayton and Carleton and Yamhill alone don't make a huge difference in the number of people that are coming here but working together to from the county as a whole and Dayton as a part of that overall experience for visitors is very important. So I work very closely with Lee Jensen, who's the executive director of Taste Newberg, Dan Gibson, who's the CEO of Visit McMinnville, and then other businesses like the Solar Mine Group to make sure that we are aware of what the opportunities are and can harness those. So when Michelle has media groups that are coming to town and she's like, quick, what's going on in Dayton? I'm right there. And I'm like, this is what's happening. This is what you need to know about. These are the new businesses. These are the older businesses that maybe need a little love. We work together because visitors don't just stop at city limits. They go and they explore. And if we are seen as collaborative players with some of these other big folks in the industry, we can benefit and sort of siphon off some of their guests to get their visitor spending into our businesses. So there we go. That has taken the same night actually as the photo that you pulled up. One thing I did want to point out before we open up the questions is things are a little bit different in this presentation than in previous summers. When Dave originally brought me on, it was because of my experience in marketing, branding, advertising, and the visitor economy. I'd been working in it for almost a decade at that point. And when Dave retired, like a jerk, We gave Jeremy a few options of how we should kind of keep the wheels on this marketing engine. We gave him a few options. One was I become Dave Jr. because I live just like him. And he still got your hair. And I do more of that higher end strategy budgeting Uh, more community involvement, that kind of thing. But the choice was made to sort of keep me at the level that I was at when, uh, Dave was still here. So what that looks like is all the things that I mentioned, sort of keeping the marketing wheels on, keeping the engine churning, making sure that Dayton's needs are up-leveled and that opportunities are coming back down. Um, but there has been, I think a little bit of confusion in the community thinking that I am Dave Jr. Cause we look so much alike. So one of the things that I would love for council to consider over the next however long is what does the future of the visitor economy and that investment in this programming look like for you guys? Keeping the marketing wheels on is certainly one thing we could do. One of the goals that Jeremy had at the time was could we over time Um, basically work me out of a job, but in the meantime, build a, uh, destination marketing organization. So a taste new bird, a visit McMinnville sort of organization that has a board of community members, city staff, um, coming together to build what the future of the visitor economy looks like. So there's a few different ways that you can do that as a community. keeping a full-time staff person like a Dave on, having a vendor like me come in and do those services, or eventually having an organization that is only quasi-governmental manage that with the insight of businesses. So just things to consider as we move forward. I'll be keeping the wheels on in the meantime. But do you guys have any questions? I feel like I've been talking awful.

I'm just curious, because you have your hands on so many different pulses around, do you have a feel for what's out there in the way of grant money and directing people in that direction?

I do, actually. That's one of the things I do most often outside of economic development and marketing consulting is applying for grants. And for this type of thing, The majority of the grants come from organizations that are up the chain. So Travel Oregon, the Women Valley Visitors Association, things like that. We can give a really great project that proves that it's going to draw people into the community to spend money. They're very keen to fund it.

So you're grant writing as well?

Oh, yeah, I do a lot.

That's actually a very, very helpful thing.

Yeah.

Thank you very much.

So first things first, when you mentioned data collection earlier, would it be possible to receive reports on whether it's like year to date or the last 12 months, just looking at past on whether it's ads like impressions and where they're targeted, what performs the highest? social media, kind of the same thing, how many views, what the view counts look like from post to post, and like what topics seem to resonate the most. I'd be really interested in that because I think we're, there's kind of a two-pronged piece of this, right? There's what's the the, you know, like, local populace pay attention to, and then what's also visitation, and what do they pay attention to, because I think about, like, the community, and the most popular thing I've seen, and I think this may have been a collaboration between you and Dave, was the interview with Juanita, so that, that took the whole community by storm, and it was incredible, and it was, it was really relatable, I think all the pillars that you mentioned, it touched on every single one of those, and, but then, like, somebody visiting from out of town, like, they don't know what Miss Waida is, but they might resonate more with like something from the inundated or something like that. So kind of those like multi-pronged approaches of making sure that we capture like the, you know, local community, but also the visitation. I'd be curious how that resonates in like the view counts, the impressions, things like that. So I'd be really interested to see if there could be a report, whether it's been, complete your jurisdiction on like six months, a year, what kind of the best date range would be for something like that. But I think that would be really cool and really helpful for us too, from a policymaking standpoint on, okay, what does the data show? So that's part one. And then part two, so Taste Newberg was something that you mentioned just a second ago. I'd be curious what other small towns look like, because like Newburgh and McMinnville, for example, I think it's kind of an apples to oranges when it comes to them versus Dayton, but like, you know, Lafayette or Amity or, you know, even Carlton, you know, Yamhill, like, I'd be curious to see how those towns are built out by comparison, because that might be more of an apples to apples, like, okay, we can use some of these as models or something we could do, whereas a larger town, you know, may not be able to, so... I'll get off my soapbox for a second if you'd like to address that.

Yeah, I would. So many things. I should have been writing it down.

No, you're good.

Part one of your comment. I'm a total data nerd. And my personal take on marketing is that it is essentially just data wrapped in a pretty bow. So when you take data and you marry it with... really high quality art, essentially. So well-written words, beautiful photography, stunning videography. And you marry that with who is most likely to see and resonate with this piece of art. The goal is that it creates an emotional reaction so strong that someone takes the action that you want them to take. And that sounds maybe manipulative. But like anything, there's a light side and a dark side. You know, marketing can be used for propaganda and it can also be used to educate people in public programs. You know, come to the library. We've got this wonderful thing that's happening. And it can convince you to take an action that you want them to take. But it can't be effective if you do what I call a shock and a pinch. If you just create something and hope it hits. I like to use more of a rifle approach, not to, that's a little violent for the current situation, but more of a targeted approach where we can take really strong data and say, okay, I know that this type of person is seeking this type of thing and we're gonna show that to them. We can do all of that with advertising tools. Part one B of your comment I used to create monthly reports for Jeremy that had all of our marketing data. And I would love to send those to anybody who wants to see, like, is this the information that is useful to you? What do you want to see? There's a lot of sort of what I call marketing by high fives in this industry, which is like, you know, me meeting with the media and things like that that aren't necessarily data driven, but still important. But I can list those out for you guys so you know who's talking about Dayton and who is likely to visit. That'll help you guys make informed decisions about how do we draw the right businesses to this community? What are the programs that we need to invest in that are attractive to people who come out of town? What days of the week do we hold them on? What seasons do we hold them on when people are most likely to visit? That's stuff that we have data for and I'd be happy to share with you.

That would be awesome.

Okay, now what was part two?

So part two was the, so the Tacey Newberg example, and kind of what are comparison of all counts doing, rather than kind of the more mid-size. Absolutely.

In Amble County, it's really, I can bear it off of this for a long time, which is why I'm like leaving it. In Amble County, it's really interesting. Carlton is probably your closest comparison. However, they have just an all volunteer tourism group called Visit Carleton and it's local well-meaning business owners. What happens with that is you have local well-meaning business owners who then get, you know, tied up in their own businesses or their business closes or they run out of steam or their kid graduates and you don't have consistency in your efforts. Communities like Yamhill, for example, or Lafayette, they don't have any lodging, really, to speak of, other than a few Airbnbs funding that. So they have very limited dollars on what they can do. Even if they do have really great tourism assets, they have a hard time promoting them. Dayton is really in a great spot because we have strong lodging. Yeah. You guys have strong lodging, the vintages, and now they ended Dayton and new things potentially on the horizon. That is going to draw a lot of potential funding into the community, both into the city's coffers, but also into that sort of tourism engine where you can spend those dollars on promotion to draw more people in who spend more money and stay more nights to then fund more TLT. and the cycle continues. So Dayton's in a great spot. Also, what we were talking about earlier is diversification. Dayton has a lot that you can do with diversifying, I don't want to say from the wine industry, but in addition to the wine industry. Dave and I used to call it wine plus. So people are coming here most likely for the wine industry. How can we get them to stay an extra day or two cycle a trail to go to an art program to do anything yeah all of us we want we want them to hide i mean so that wine plus how do we get people to stay in extra day um is you guys have that and we can promote it and not a lot of communities have that

So honing in on the Carlton example, so the businesses drove the creation of that more than anything else. But is that correct? Is that the businesses kind of drove that business aspect? But that's separate from the Main Street program that can work in tandem?

Yes. My understanding is that they work with Amy Anderson there in the city to partner with the Main Street program. So they are kind of an agglomeration of visitation of downtown services, whereas in Dayton, you have that a little bit more separate, like Newburgh and McMinnville, which I think is a good thing because the downtown association can focus on promoting the businesses in the downtown, both within the downtown and outside, as well as, well, and then your tourism organization can focus on, okay, how do we draw people in? What is the public representation of the community that we are using to make sure that people come here and spend money?

Cool.

And the Downtown Association can focus on you guys, too, really well. Cool. Yeah. So that's your question.

It is.

Okay.

So my third is fine.

Oh, my God. DoorDash.

I know. Hey, get some Starbucks.

No, we still haven't exactly.

So I think this is really good. I think this is really healthy. So the last piece, and I'm hopefully trying to message this the right way. So as somebody in the wine industry, like we are very hyper-focused on like trying to capture the tourism side of it, but also do justice to the local region that we're in, the town, you know, county, you know, whatever. you know, kind of, you know, descriptor we want to use in that capacity. And so, you know, with Dayton, there's definitely been this vocalization of we're more than just wine, which resonates a lot because, you know, I hear that a lot in the profession. And so, you know, I think that So far, you know, I was just browsing Instagram with Discover Dayton a few minutes ago, and I see this really great balance of, okay, there's a couple of wine posts, then there's the horse-drawn carriage, and then there's the dancing in the park, and there's so much more than the bicycling in the streets. There's so much more than just the wine aspect of this, and I think the only thing that I would want to comment on in that capacity is just ensuring that the balance is there because, you know, yes, we absolutely need the wine side of things because of just the immense of the human that is of tourism, but not forgetting the roots as well. And so I, I, I wanted to say, I really appreciated that balance that I'm seeing. But also like the only thing that jumped out at me was like the emerging gem updating piece of that. things always been a jam. You know, it's not, it's not just becoming one right now. It's always been one. And so just ensuring that, that we do that justice to the history as well as being excited about, okay, these are the cool new things. That's the only commentary that I've heard that I just, I want to take this opportunity. We do. We got recreation. We got wines. We got food. But, you know, like we're hearing with the old times, for example, it's like, okay, don't forget your roots. Don't forget your history. You know, you've got to do justice to where you came from. You can be excited for the cool new, you know, shiny rock. But don't forget about the old. But don't forget, you know, about, you know, how your race and where it came from and all that. So just making sure that we value that as much as the wine side of things.

I love that. And I think there's ways that we can also marry the two. So one of the markets that we go after, too, is wine country family travel.

Yeah.

So there is not a community in New York County that I am aware of that focuses on family travel for my country. And we worked with a few writers to do stories on exactly that. The family afternoons at Stoller, the park down here. So the parents can sit and have their beverage at Juanita's and sit and watch their kids play. you know, that's, um, there's ways to marry the two and reach new audiences in ways that I think feel authentic. Um, that being said, I think recreation is an untapped resource for you guys. Um, yeah, I had a meeting a few weeks ago with Philip Higgins, uh, Cyclic Info County, the name of him, Philip, he's a real estate developer and, uh, just a Very energetic dude. But he is very, very keen on making sure that Dayton is a hub for cycling. Because you have this park asset right in the middle of town where people can use the restroom, fill up their water, you know. But don't eat it while you're there. utilize the businesses? Oh, absolutely. Absolutely. If people were to start and end their cycling route in Dayton, what would that look like? Could we get bicycle repair stations in the park? Things like that. So those conversations are happening and will happen a lot more, I think, too with the Dayton Landing Project as well.

You know, I said bicycling is more safer out here. Once you get out of the two lanes, cycling and bicycling, I Well, yeah, especially to travel a lot. I will not ride a... Yeah, are you a cyclist?

Are you a cyclist?

Yeah, I like bicycles. Yeah. And my wife does too. Bicycles sit in the shed most of the time. As soon as you get out of the city, everybody's screaming at you and you see the middle finger all day.

But I don't think you see actors.

Elderly, rich, old man on a very expensive bike.

i don't know that's a great conversation for a little commission too he's like i'm not just listening was the nba on that program we had a bike trailer that was in the works didn't we we got shut down

City Council Chambers and City Council Chambers. City Council Chambers.

City Council Chambers. City Council Chambers. City Council Chambers.

City Council Chambers. City Council Chambers. City Council Chambers.

yeah we need to invest in ponds around there so we can keep bringing more birds in because there's a bunch of birds that people love to go learning around the lagoons and because the river brings them in and they will come and spend their freaking full day here and then go shop and so plus the recreation i mean there's just it's so exciting when the bridge connecting

downtown to your largest um lodging asset is yes um recreational opportunities around that should they come forward would be a huge asset that we could do a lot of promotion around exciting times yeah any other questions that i can answer i know that marketing can be sort of a big thing a little bit nebulous But I'm always here to chat. I've been working my whole career in this and I'm happy to answer any questions that you guys have offline. Anybody who knows me knows I love coffee. So please invite me to coffee alone. She's my girl. And I'm happy to answer any questions.

Thank you. Thank you. Should we expect to hear from Gretchen or to hear from you directly with regard to the reports?

That's a good question.

Perfect. Excellent.

Yeah, I'd love to connect with you. Yeah, that was good.

Thank you so much.

Last shout out, I do want to say a huge thank you to Garcia and Cindy who have been working really, really hard to help me during this transition and be my connectivity back to the city. They put in a lot of time and energy into making sure that I know what's going on in the city and what the city priorities are. So they deserve a lot of attention.

They need coffee. Yeah.

Thank you so much.

Thank you.

Okay.

We're going to jump out into council comments and concerns and we are going to start with councilor.

Um, There's people burning out on a bridge lately. A bridge going out towards Salem. Burning out. People burning out. Tires. Taking part with their tires. And I thought Jeremy about this a while back and he had actually agreed to do this, but it has not been done. Mounting cameras on the sewer transfer station pointing down to the bridge and up the road too. As Dr. Officer Twitchell said that if we have videos What if those guys are burning out and they can go ahead and pursue the adventure?

If they have a good view of the license plate.

Right, but if we put cameras there, we can at least ID the car and maybe get the license plate.

Maybe perhaps even putting up the sign, cameras match.

Yeah, area under surveillance. Yeah, yeah, but Jerry said he was going to do it, then he died. So I don't know what happened. Here's the thing, you probably put up the area under surveillance. Yeah, yeah. No, we can get those ourselves. But I know somebody who... We don't have any cameras anymore. But we can purchase them. She can buy a GoPro. Is that our... No, but it's our bed. You can put them on the lift station.

Yeah, the lift station is ours.

Yeah, so we can absolutely use that. And that's exactly how we get around ODOTs.

Serious question. Could we just put up area under surveillance signs? No, that's not going to work.

These guys are bold. I mean, I'm sitting out there in my back bed listening to this nonsense. That's fair. And a neighbor who's got an $830,000 house for sale says it's killing him. It's absolutely killing his son.

Counselor, you just need to go out to the side of the road, get your shotgun and stand there. And when you see them, you cock that son of a gun.

Not an official government recommendation.

But that's a joke. Yes, it is a joke. Not a horse.

But it's distressing.

It is. Yeah, I know.

And I worry about sheltering people down there. Yeah. Somebody losing control. It's always somebody walking around. Yeah. It's a safety.

Yep.

That little section of road is the not safe.

All right. That's all for you today. That's it. I didn't want to shut down.

It doesn't mean to be shut down. We'll start talking about 45 nights.

It's like a road.

HAB-Masyn Moyer- And just a couple things i've heard from the Community, a little bit. HAB-Masyn Moyer- Some concerns on some of the gravel areas around town where I don't know we used to in the past, though, in some of those edges that are so deep people.

HAB-Masyn Moyer- In front of the school or where.

Um, just around town generally, um, where it's right off the edge of the road. Um, I know property owners are, you know, responsible, but I didn't know if the city moment workers had like a pile of gravel that every now and then, you know, that we get help or, you know, not like big projects, just small little things that I can help some things out. Um, one that I noticed and, It might be the property owner's responsibility, but it's right there. And I think it'd be nice for the city, personally, to kind of fill those in by the Paris Den. I know there's a lot of gatherings that happen out there, and it's just kind of sketchy when you try to pull up to that area. So it was just something that I had some people mention to me that I wanted to bring up. The other thing is that me and a couple of the DCPA board members are working on a potential new event. We're going around and we're talking to some community members right now. But we're thinking about putting together a Founders Day event that would include a parade and kind of, I think, personally tie in with our cemetery tour. But it's in the infant stages right now. So I just want to let you guys know we're working on it. Wouldn't it be better if it comes on Founders Day? Yeah.

Oh, are you, are you think, so we're, we're coordinating the cemetery tour for October, October 3rd. Are you thinking this year?

We'll see. We have some ambitious people right now. So they're always too ambitious. Okay.

Thanks.

You got anything? Yeah. Um, we need to discuss tomorrow night. Tomorrow is out in the park. It's going to be 93 degrees. So we have lots of water orders.

Thank you.

Yeah, it's going to be really smoky. It was really bad. I don't know when we discussed that. Now, later. I mean, we're having people from five to seven.

So we need to be there an hour before.

Well, Steve, do you need to have moving stuff over? What's the need? What's the plan?

The need, so staff will move the stuff over there. And then we need help at the park to lay everything out and set up.

What time do you want?

Okay. Okay.

All right. That settles that.

Thank you. I kind of alluded, but I, and this we can talk about later, but I feel like it's time to kind of start promoting the arts year round, not just on summer Friday nights. So that's a top word we're running late. So I thought that's a topic for another time, but I have a lot of ideas for that. This space is involved in that, which is why I'm going to make sure that was on the radar. Do we have, and I don't know if this is me or I don't know who this is aimed towards, but do we have cyber security in our town? We do. You're feeling good about it? I mean, because I keep reading about the water treatment plans and things.

Oh, yeah. We also have an insurance policy for that as well.

Thank you. I thought so, but I've been reading a couple of articles about it at times. And we and I wanted to make sure.

We're supposed to be doing weekly cybersecurity training, too. I hope everybody's involved.

AlexaNet, you get. And your iPad, they send you. It's called AlexaNet. It's part of your training for your cyber training.

Yeah. Yeah, AlexaNet. AlexaNet.

Oh no, they called something up, Bridge Secure. I wish they had told us, because I clicked on the link in the Alexa net, and it took me to something else.

Alexa net sounds like a homeless Pokemon.

I had to call Dave Standee to find out what's going on. Oh yeah, we like to change things up every now and then. I guess it was a test. If you click on the link that you get sent to, Yeah, they're kind of underhanded with some of this stuff. Yeah, I get some of the emails I get at county shops. But anyway, in my mind, I asked Jeremy if the city has a plan for if something goes wrong. And he said no, so I'm a little concerned. If something goes wrong, where? If somebody clicks on a link. We have insurance. Well, no, I'm talking about what is the city going to do to fix all of it.

Well, they have it specifically set up so the counselors are slightly set outside of the system.

Yeah, we don't have any codes to give away. I'm looking for assurances that the city has a plan. If the city employee does something, oops, I booped. Do we have a plan?

They have a company that will come and take care of the issue. Okay.

Okay.

All right.

Okay. To register for October 15-17, do I do that? Do I let the CO know?

You'll have to let us know so that we can register for you.

That's right. Okay. There's only five spaces available, so if you'd like to go, please make your voice heard now.

Yes, you do. Um, have I been registered yet? Because I need to get the laundry. Yeah. Um, what else have you got there?

Um, no.

No, I can bring that up another time.

That's all.

Okay, so for National Night Out, I did get confirmation from Luke that we can use his tow behind grill. I would just I won't be able to facilitate picking that up. So if somebody else can kind of reach out to him and ask what a good time tomorrow would be to pick it up with one of the public work structure or however we want to tow it. But he did confirm that we are good to use it. As a reminder for whoever works it tomorrow, dictate which side of the rail you work on. So make sure you turn those off. Right at the end, then we could have had a much more efficient system. But he did confirm we could do that. AQI should be 165 tomorrow, which you're generally having, you know, canceled league sports at that point in time. And, you know, there's usually things starting to get canceled then. So we just want to be careful, I think, tomorrow. You know, if it gets really bad, just kind of looking at what our contingency plans are and at what point we want to call it. You know, we want people, you know, coming out to see us just That's not a good idea health-wise. And then for park water, so we have not been irrigating the park, right?

Well, right.

Is that a concern for the trees at all? Like if we've got a big soil there, those things would drain water.

Because the roots are deep enough that it reaches down to where it can get water.

I was talking to a gentleman a couple weeks ago that was in the city council years and years ago. And he made a comment about doing a compressor down into the well and blowing out a ton of sand. And once they did that, it was like 35 years ago, because they had the same problem where it dried up, it blew the sand out, and it worked. I don't know if that's an option this year that we can at least look into or something.

I don't know.

I got a bid for right around $5,000 to tie the park into city water and was told by Jeremy that that's too much money to spend on something as silly as watering grass. Well, I'm thinking the water well in the park.

He didn't bring it to council because that's really counsels around that. Not his. I mean, we had Judy in here last week, complaining about the grass being water. We circle back there. Yes.

Okay, anyway. And I asked the question about those that are in the city water. Do we have the water available to the water department?

In moderation, probably.

How close are we to using drinking water for watering the lawn? A year? Are we going to be okay for... Assuming that we just go ahead and hook up to the city water. Only $5,000 or $6,000. Is that what you said? That doesn't seem to be all that bad.

But the water line is right behind the bathroom and you could have tied in right there.

So my question would be, do we have the capacity to do that?

Not if you do it every day. You'd have to do a soaking like maybe twice a week.

We would water it like the system was set up with the irrigation well where you would water two to four hours a night, a couple of sections each night.

Yeah.

So it wouldn't strain anything. It would be overnight, but

Well, I got a text from a community member, I'm not even sure who, but that was a question. Can we put a press release out or something, let people know, here's the situation, here are our options, but we're working on it. her. I'm sorry to catch her.

Could we do about the news about the park in the water. Yeah, let people know why I mentioned her in my letter that I had to put in for the very street news.

Okay, it might be good to do it on the website too, because we had to do it there too. Okay, thank you. Good.

My last thing is I just want to confirm that the budget is on the website now, not the post.

There's nothing on the website.

And I'm putting together the book. I was waiting for you to be back to help me out with some things that I don't.

The proposed budget's on the website.

Well, but the actual budget.

That's what I'm saying. So like the one from, so the whole, one of the whole problems with the community page recently was that people were reading the proposed budget. instead of the approved budget. And then the approved budget for last year. And so the curiosity was just, you know, the timeline of when that could be up there, I guess.

We're hopeful within the next couple of weeks, we're going to have that on the website.

That's great. Thank you. Appreciate it.

Should we take down the old one?

No, we've got to do that. When we put the new one up. Yeah. Do we have to have the approved, the proposed one up there by law?

It's just up there temporary until we get the adopted one.

Cool.

That's the problem. Okay. You were done with your thoughts. I'm good. That's all right.

Well, I think I want to correct the record. Council didn't make the decision to cancel the 480. And I'm not sure where the information came from that there was no funding. But I went ahead and made lemonade. I went up to Newburgh and I joined their parade.

And they liked what they saw.

It was so exciting. I made lemonade. No scurvy for me. But I was also thinking I have recommended in the past

Because I'm an expert at parades.

That time of day, at that time of year, we're going to hurt somebody sooner or later. Maybe if we find a way to still honor the old timers, maybe we can take this opportunity to move the parade to the daytime. I think we should leave it up to the community members. Okay, let's talk to them. Let's make a point of talking to them. Because I had thought Founders Day was great. Founders Day, we could be doing something with that. And I did some math. 1880 to 2030, we're coming up on 150. It's a few years away, but it takes a while. Maybe we should start thinking about doing a 150-year celebration. We'll get there in a few years. But move the parade to the daytime might be a good time to start thinking about it, talking about it, and asking the communities. Yeah. And OK. That's it for Tina.

OK. We have the safety living coming up. Or how are we? promoting it, getting the word out. I was going to ask you. Are we talking about it on Friday night?

Okay, national night out, law enforcement connection. We've got to figure out a way to talk to people tomorrow night.

Yeah, but we need to talk to people out live tomorrow night. So in November, they're going to vote for police services. Otherwise, we have no, we won't have any.

Yeah, so that's part of what we need to talk about what could happen if we lived the love each life. So what's the plan?

The plan is for council to go out Friday nights to talk to our neighbors, to knock doors, to send out flyers. We all talked about it. Yeah, we talked about it. A postcard.

Yeah, we can't, that can't be out of the casino. So whatever we need. But it can be informational. It can be informational.

It would be helpful to have flyers at the...

But we can make flyers that we can hand out tomorrow night. Yeah, we can. We can actually... No, it can't be staffed. I'll make a damn flyer for tomorrow. But anyways... Amy Dabbs, i'll make a flyer for tomorrow, but we still need to come up with some other ideas.

Amy Dabbs, or promoting can we restart coffee. Amy Dabbs, When we have a schedule for the next one.

Amy Dabbs, I can never even heard of that yeah she doesn't know about that and. Amy Dabbs, It was only two people. Amy Dabbs, We need. something to get out there a little better. I don't know. Maybe I need to be stupid on YouTube or something.

If you get those flyers put together, ones that are in and out, I've got a group of people that could probably start that.

Okay. I've got them all in the flyer that they can talk to the council members when they come in contact with them with any questions. And I mean, have it on my booth.

Yeah, that's good. Okay, and then we need to make sure Maybe we can have them at the DCDA booth, that they can just be there there. Well, Sir Twitchell's on night shifts now, right?

Mm-hmm. So he's not necessarily going to be around. He may be around tomorrow. He probably will. Yeah. He's on vacation. Oh, he's on vacation.

Oh, okay.

They all come on over for National Light Out. Yeah, he'll be here tomorrow for sure for National Light Out, but everybody... Yeah, he's on vacation. Oh, he's still on vacation.

He went back. That's right.

So for this flyer that you're designing that we're handing out to confirm city can't be functioning at first anyway because it's advocacy. So that means that funding for this will also have to come from council, correct? Yes. So then we'll just need to figure out how much we want to print and how much it's going to cost and we'll all get up equally. Agreed?

Okay. Would you, I'll ask that.

Yeah, we'll ask for how much of what happened.

And the other thing is I will not be running for office at all this coming. I've got some medical things that are a little challenging right now that I need to deal with. So not the city council? My doctor, yes. specifically said i need to step back for a little bit as hard as it is for me to do that because i love the city and being here doing this stuff but um yeah so i won't be right and i'm very sad about that that's a bomb and i'm sorry but um so i want to let you all know that okay anyways other than that um if we have anything else Okay, so we will city manager. Yeah.

Well, I provided you all with a written report. We kind of compiled everything from all the city staff. I hope you like the format. We tried something a little different.

I do like the format a lot better. Okay. It's easier to read. It's a lot easier.

I'm glad. Okay, so We're very happy to hear that. And there are just a few items in there that I wanted to make sure that you all saw. We have been very successful on getting grants. And we do have a local wetland inventory that is a results for grant that's getting started. So there'll be some public outreach involved with that. We just received an award to do some water financing planning, which is great. Yeah, so Lots of, lots of good news in the last 10 days with respect to grants and funding.

Thank you to the people that voted said grants. Wasn't it? Yeah. I have some impression on papers. People are competing.

So talk with whomever I need to.

Absolutely.

Regional pollution is just.

You know, today there's 10 million ago. Oh, hey, so we probably got it. Let's pay for lane.

Yes.

All of it. I'm going to put a bubble sticker on my phone. Pay for lane. Right.

So we're going to adjourn from the regular meeting and go into executive session.