City Council - Regular Meeting

hold. All right. Okay. Here we go. Okay. Um I don't think anybody was on Zoom or appearance. This is the second meeting. Okay, second meeting. We will call this meeting order at 7:22. I already did the pledge, so we're going to move on. Um, so nobody signed up for comments. Voice count. Voice caps. Yeah. All right. Come on up.

Yes. Sorry. I'm generation. old generation. The scouts scouts. Scouts. Right on. Hello, I'm Robert Grisby. I'm the scout master group 270. We just uh uh formed in the primary evangelical church. So, we're new to the community and uh looking forward to doing great things with us, you know, with with

we have currently I think we have eight boys and we have a lot of parental involvement and uh we're familiar with the boat ramp because we use it a lot. We do a lot of kayaking and and boating from there. So, looking forward to what we can do. This is my my senior patrol leader, Nico, who's uh a member of the community. And I'm the I'm the only Dayton boy looking scouts. Uh we we have a a really good good program. So thank you for having us. Yes. Um is it also girl scouters?

Um if we have interest for enough girls then we will we have to have a minimum of four girls before we can have. Um, the BSA is now allowing co-ed troops. Um, and how how we would do that is I I'm experienced with co-ed troops from Europe. I was I grew I grew up in Europe is we would have two different patrols and then we'd have a girls patrol and a boys patrol. Uh, but yes, we do have the ability to have it and it's a it's a um it would be something that we'd approach the evangelical church for is to allow us to have another another like girls. So, yeah, if we have interest, we'll do it. Fantastic.

As an aside, I found one a couple of my old pino derby cars the other day. That was before the restrictions came in too like rocket. So, let me know. I know. I know. The thing is I don't think we have a Cub Scout back here, but that that's another interesting thing that we that we were I I tried many years ago to start a Cub Scout back and I was out of the library out of the I think it was the the school. Yeah, it was a school. it was a school. Um, but unfortunately we didn't get enough interest for that. So, that one failed

that there wasn't enough parental help. With Cub Scouts, it's for the younger boys and it's more parent. You get up to this age, it's now youthled with the adults guiding them and helping them get their leadership skills and so on. Cool. So as my senior patrol leader, anything goes to the senior patrol leader. He comes to me and say, "Can we do this?" And then we figure out a way to do it. And the boys do all the planning and to do boys do all the shopping and everything else. And that's how the boys work. And this is uh Doug Cumins. Uh he is um very well known in the in the community.

The church happens to be the church that I go to. And so when we looked at moving the troop because we came from a different uh organization uh I thought we'll do it. We've had with we were the charter organization for Cubcat pack that was meeting at the uh grade school. Um we were the charter organization for venture crew which is high venture co-ed 14 through uh 20 and they both of those folded because we didn't get enough youth involved. One of the things we want to do here is get more youth involved uh and not have this truth go away. Yeah. Question. Yes. Um, you say you meet at the Pioneer Evangelical Church. Uh, what day or days do you meet there? And is it open to say public or some of us to to join?

We we usually meet on Mondays a week from 7 to 8:30. Okay. And it is available for anybody who wants to come in and and watch if Okay. Excellent. Just can't go on the outings unless you're a registered member. Perfect. We can get you registered. Yeah. Scouts. No, there's a there's a background uh we do have a YT youth protection training. You have to you have to attend. And so

my son is an Eagle Scout from the where we came from. Uh and uh he eagled out a long time ago, but I'm still with the program because I believe in what scouts teach the youth. Um girls have only been involved for six years now. Uh but and then this year was the first year that you could actually have a what they're calling it a family troop, but it's a co- co- troop. I got two Eagle Scouts in the house and they went through some really hard times while they were doing that. I'm telling you, saved their life. Yeah. You know, I can't say enough good things.

My son's a captain with Sher and Fire and I don't think he would be there without his Eagle Scout. And my son's 21 years in the Marines, you know, and that and upstanding kind. Yeah, you get your ego. You get an automatic pay bump as soon as you go in.

Well, you know the I just attended that session at the conference about getting youth involved with government. I would love it if I may speak for the council. I think we might all be interested. Would love to have you get a little bit more involved. Come to our meetings on a regular basis. We are trying to build a NAT youth advisory committee or council. I would love to be more youth involved. So you maybe you can be sitting up here someday. Yeah, you can come.

Eagles have projects, you know, we love to chat about that getting ready to do them right now. So more than happy to, you know, collaborate on some ideas in the future. That'd be really cool. white the white fence that's around Evangelical Church that was my son's evil plan. Oh, no way. Thank you. Thank you. Um because I think that nature trail part of that several projects that that would be a great evil project. Yeah. Um and and then one more thing real quick. So um for gate pray nights when we have those going on um I don't know if you've considered this yet, but you should definitely look at getting a boost going. already in the process. Right on. Okay.

And Robert's wife is the committee chair and we talked quite a bit along the line. I talked with Robert too quite a bit and that was one of the things I suggested and she went online and got everything put in and already got the application put in for it. Excellent. You guys can carry the flag at the beginning of Dayton Friday night. Sing national anthem be a wonderful thing. That'd be really cool. Spring up Eagles. They help us with our uh with our Spring every year. Y they are nice to come to people's houses and picking up stuff for people like me. Not by scout then did that. That was his project.

Cool. Love to see that happen again. I think the library was painted by an Eagle Scout project. That's definitely um Yeah. So eager to get you guys involved again. Absolutely. That's help us recruit. Help us get involved. Welcome to the area. We could we could help each other then. Yep. Yeah. That'd be awesome. Right. Anybody else have any more questions? All right. Well, thank you. Thank you so much.

Thank you so much. All right, I'm going to say that's probably all we have for appearance of interest. Maybe we have an incentive turn there questions. If I may, I move to approve the consent agenda, including a new March financial summary and statements March 16th special session for six regular session. I have a second. All those in favor say I. All right.

I have a quick question. Is it necessary to read all those things yet? I don't think so. Okay. Well, okay. Um, well, I mean, okay. Um, we're going to move on to our action items. The budget committee application review on page 81 through 86. Uh, there. Um, for personal reasons, I will need to repeat myself from a vote on this to be clear nothing negative. Uh, but I just can't participate in this. For what reason? Uh, personal reason. Oh, okay. Personal professional. Okay.

But again, nothing negative in any way, shape, or form. All right. Um, any questions? I'll entertain a motion. Okay. I move to appoint Eric Gray of the city of Dayton budget committee for the term ending December 31st, 2028. Second. I have a motion from councelor. Second from councelor. All those in favor? I. Madam mayor, if I may, I just wanted the council to be aware that Ari is here tonight. Oh,

I did meet with him prior to him submitting an application. We talked about how the budget process works and he's very eager to get involved. Excellent. We're very happy and thank you for applying. We're really pleased. Fantastical of personal services agreement. Are we done with swear? No, it happens on budget. I swear I Yeah.

All right. So, it's an approval of personal services agreement with Hacker Architects Incorporated in the amount of $89,000. Any questions or discussion? All right. I am happy to entertain a motion. Madam Mayor, please. I move to approve the personal services agreement with Pat Architects, Inc. as presented in the amount of 89,000 for facility conditions assessment and needs analysis and to authorize the city manager to sign. Second.

I have a motion from councelor Tyro and a second from councelor over. All those in favor? motion addresses. All right. Page 185, approval of resolution 2526- authorizing staff repair and recommend development amendments and planning work funded through DLCD technical assistance grant. Any questions, comments, speciality? Yes.

I move to approve resolution 2025/26-20, a resolution authorizing staff to repair recommended development code amendments and planning work funded through a DLC technical assistance code. I'll second. I have a motion from councelor Hillbrand. The second throne counselor. All those in favor.

All right. Motion passes. Right on. Moving right along on page 193. We'll go option levy measure explanatory statement and resolution review on page 193. Okay. Anything new to point out? No, ma'am. This is what our city attorney you prepared. Yeah, that's good. Yep. I have a question. When did we decide to go for a fiveyear living? It's always been five years,

but it doesn't have to be. It could be a two year or a four. It doesn't have to be a fiveyear living,

but it's so hard to go out and get all this work done. I really want to do it every two years because it wouldn't be as much work if we do it every two years. Um, I did present a case for this a while back. It seems like you know a small increase every two years would be easier to take than a big one every five years. Levies can be 1 2 3 4 5 years as far as I know. Um it seems we're having trouble keeping a balanced budget for one year and now we're going to have to go out five years in advance. we have a better chance of getting underwater and having to go back for another fee. Um, go ahead.

The way that the way that I look at it is it's more reassuring to the sheriff's department too. Uh, okay. They know that they have five years and they can dedicate the resources and they can build around this. If it was every year, every two years, if I was the sheriff's department, you know, I'd be like, "Okay, I don't know where I'm going to be two years from now. I don't know if this is going to renew it. You know, two years on, two years off, two years on, two years off. Budgeting is very hard. Budgeting is very hard. Um, and so if I'm the sheriff's department, I'm actually more invested in a city that does it for five years because I know that there's that dedicated commitment to that that level of time. Just personal if I there's there's a factor. Yes.

Also, if we do it every two years, I feel like we'll be constantly on a rotation. We try to get the ley going. It's going to be fatiguing for us as a group, too. And I think that the city, the populace might be like, "What? We're getting a raise every few years." So, hey, even you know, the small raises we've been considering on the pillows and stuff are just like what? $3, you know. So, I don't know. I just Yeah. I think our city reporter would love to do this change, but respectfully. So, yes. Not so much. Sorry.

Okay. So, we are going the five years and that um Okay. Any input for anybody else? Okay. With that, mayor, we will get this in final form and bring it to you at your first regular meeting of June for approval. And that will keep us on track to get this before we vote. Thank you. All right. Page 199 for the first reading of the work at 670 amen for solicitation. Mor question. Yes sir.

Can I be reminded what our end of this is? Is it just code enforcement?

Yes. Okay. And is there is there a way that we could have any kind of hey immunity we know that door just like a public statement basically you know um if you just so that you know you know if you you know have somebody that breaches our our door to door you know policy this is the pathway for resolution because I mean already this year we're seeing you know the same same things happened. I my listening sign has been ignored multiple times already so far this year. And so I think uh if possible a way to notify the community of hey your signs that may have been too small to actually fit this required this policy now are applicable to this policy and can be enforced but also this is the step the pathway to do that. I don't know if that is a good idea or bad idea.

I have an idea. Some of us have to write for the uh the latest newsletter. That might be a good thing to write about in the newsletter. So, um I can write about it. I also don't mind doing like a PSA in the Facebook group because more people are going to read the Facebook group than anything else, right? But we should probably cover all the Exactly. We could go door to door. Oh. I'd rather not have the right

he's had the uh the politics exception that's in there. Is there political exception? I don't think so. Anyway, um I don't know if it's possible to get like a one paragraph like, hey, if you're if you were to talk about this, this is how we would recommend as a city manager talk about it because I can just copy and paste that into a Facebook group and then you can also write about news. But just a couple ways for us to to get the word out could be nice. Excellent. Um, anybody else have anything before we move on? Somebody else.

Yes. Yes, ma'am. Thank you. U ordinance 670 of City of Dayton, Oregon, an ordinance amending Dayton Municipal Code, chapter 5.6, north door solicitation for materials distribution. And then I make a motion to approve the first reading of ordinance 670 by title. I second a motion from first reading and a motion breath. Second from councelor Peterson. All those in favor I motion passes.

All right we are on to city. I should use my nasal spray today. Excuse me. All right. So um I'm going to start with or any uh comments concerns. No nothing today. Just going away. Did somebody Did you have to go? No, I'm just kidding. Unusual. Atypical.

How about you? Oh, I just want to say thank you all involved in the Cinco de Mayo yesterday. It was really, really a successful and fun event. I was cheering the loudest for the public works trucks that went at the end of the parade as you guys cleaned up stuff. Thank you for that. That's Katie. Thanks just for all the work that was done and involved success. Thanks.

Yeah, I just want to echo the gratitude for the St. I think it sa parade and event as a whole. I think it really drives home how important our events program is here to the city and I'll leave my comment on that topic for now. Excellent. I don't have any concern as of right now. Yes, sir. How about you? Uh I want to personally thank the entire city staff, city manager, um public works. You guys were tremendous in helping me put that single mile event together. Um the day after was pretty hot out. Um but we all got through it and it turned out to be great event.

Um actually a little bit better than I anticipated. So and again I'm going to echo what you just said. Uh events are very important to this town. So um any way I can help on that I will counselor. Well um it sure was excellent. Um the idea of us not having an undergar just leaving the door. We have to figure out how to keep that going. We need more. We'll we'll figure it out. We will we will absolutely. Um I first want to apologize for not being able to get down there with my leg issue. First I need to ride down there. My husband was working on a car. I didn't have a way down there. And I'm thinking how the hell am I gonna scooter that scooter everywhere? So I apologize for not making it. But I did see some of it down there cuz I'm just down the street from where the 48 starts. Um, so I want to thank you all for everybody's hard work. You guys did a phenomenal job and I look forward to next year when I can actually walk and participate a little while. Um, but otherwise I don't have anything else to talk about. Um, we've got we're going to go ahead and move on with the agenda to our uh department reports. We've got library public works and city order. Uh any questions concerning library report?

Yeah, at the end of your packets down there, there's also finance. It's not listed. I Yeah, sorry about that. I flipped mine over and forgot. So, we can start with finance if you like. Does anybody have any questions? There was um interest in the last meeting to have some specifics discussed on financials and in the lie of because of time I will suggest that I can put together an email and send it to you all. Perfect. Thank you. Thank you.

Yeah. Thank you so much. All right. Um Jeremy, did you have anything to talk about um with concerns to the library since we don't have Cindy here? Yes, the council does need to be aware that the HVAC unit serving that part of the building has is no longer functional. We received a quote. It's going to cost 15 grand to get it fixed. uh considering considering uh continuing to stay there is about a long-term proposition. I'm very hesitant to drop that kind of money. Absolutely.

Uh so Sydney and I have been having some discussions about potentially winding down library operations on a temporary basis. Uh and then But we're still working through this. I don't I don't have a good answer. Perhaps we can be located over here. That's a question. I mean, there's lots of questions, but really it's going to be based on staff time and energy. All

my ultimate question on that is if relocation, I mean, if you're going to spend 10 grand on relocation, would you spend 15 grand on fix? It doesn't cost that much to the library. I don't think it would cost that much to relocate it to relocate the library is going to be quite a little crazy. Yeah. But how much money would it cost in comparison to fixing the hitch factory?

It'd be a lot of it'd be more staff done with 15 grand. We in the day, sorry, going back to the day cuz in the day we had no money back then. So we always had several several at least half a dozen library volunteers that would have helped us. Perhaps we can reach out to some groups that might be willing to assist. on the table. I don't know that they could do that, but I mean there's always

So, can we sequester the library for the rest of that building? Yeah. So, can we just move portables in there? You know, they had two or three portable air conditioning/heating units. I think that would probably functionally support that lab race HVAC needs that have Yeah, that's an option. Okay, that would probably be the simplest if that would work. I just worried about it. Well, those things are pretty robust. So, put a couple in there and it rooftop it. Hey, I think I agree to pull down.

Where was that? I have the sunshine part. Exactly. All right. So, any other questions about the library? So, where are you at? You're just kind of looking into stuff. Yeah, this all happened. When when was this guy? Last week. Yeah, I think that building speaking to Yeah. Oh, wow. perspective. Well, I guess we'll do a second, right? Well, I if I may, I I agree with you with the city manager when he says putting that money into a AC

when we're probably going to the building. I mean, you know, it's just it's too not going to stay in well, councelor's third. So yeah, perhaps that'll work. We'll just have to wait and see. Let's not get our, you know, head all messed up because of this right now. Hey, trust me. Let's put this one on the books. All right. Seriously. Seriously,

if we don't have her, we got Christmas. There is no escaping you guys. No, I'm just kidding. We like you for the help. All right. Uh, public works. Did everybody have a chance to review that and have any questions for public works? The only thing I have is if it's approved, uh, DCBA did submit to Recology for donations for the cardboard receptacles. And if approved, the is it Kane? Yeah, the gentleman. Uh, he said he'd bring those to that day.

They almost did. So just like that. Absolutely. What's CHS mean?

Wait, wait. Say house. Oh, I can't hear. So is there no irrigation at all for the park right now? Translating. That's the operates gun is correct. We fired it up. We ran into issues last summer. That's why we had shut it off early and that we were hoping that letting it rest for all winter that it would recover some water. We went out there and spent an entire day trying to get it fired up and operating. We got 3 PSI coming out. Jeez. So, is it safe to say we're probably going to have a brown part this summer?

Yeah. Okay. Maybe we somehow ex explain that to the community. I will explain that with the doors of the station.

That's a problem. It is what it is. Well, I mean there's not that's not the only issue in that park. I mean that whole thing needs to be required in there because if you I mean what you got is okay that honestly for putting on programs and stuff like that it's it needs one what you think you what the street sweeper this stuff the back uh the back truck had a fault switch for the PTO so we couldn't the water pump vacuum to operate so it about $500 repair. How many months?

What's that? How many months before we get it? Uh, it was dropped off and fixed in 3 days. And Street Sweeper had a one of the air canisters, one of the bladders in it was leaking. And that was actually way more of a project than the back truck. And that was done in two days. And it was half the cost. So, wow. Found a very good local repair shop that is handling our large equipment. Fantastic. Cool. Fantastic. Well, good job. It's been a blessing. Right on. Good mechanics. The whole Oh, yeah.

My brother-in-law worked for a big company down in Northern California. That's all he did all day long. He was the supervisor of everybody. I cannot tell you how happy people are when machines are fixed, especially machines. There's a lot involved in those. The water leak on Church Street, was that a significant amount of water? Not too bad. Um, it was actually called in relatively quickly. So, it was the day that they did the burn to learn. Oh, yeah. We were on a water kick that day. Okay.

So, Uh but yeah, it was called in around noon and we got it wrapped up before 5. So it was it was a big job because we fixed a leak and then it blew a hole couple inches down the line and fixed that one and a hole down on the fourth one. We got it to hold and quit leaking. So so it's uh we have tried to allocate some money in the upcoming budget to go in and replace that service line from the plant line to the heater. So what was it that kept blowing like a hole? No, just was the line itself. It's really old.

Yeah. Acidic soil with no gravel around it. Just landing dirt. So breaks it down, pits it, finds weak spots. Do we have any idea how to

I'm not putting it on you, but do we have any I would say that there's more out there than you would like to know. Yeah, I mean a lot of our infrastructure is quite old. So, yeah. Well, did when they did the hotel down there, they found some other line that we didn't even know about. Right. So, they found wooden line in the ground, too, when they ground over there. Yeah, that's how old. Those are cool. Yeah, I think there's a piece of it in a display box in the back of the old city hall.

Wow. All right, I'm moving on to city reporter. Does anybody have any questions for overse?

Small cities. Okay. Some paving. Yeah, that was the paving grant that Dave was working on before he left, which is basically trying to acquire funding to do from third street all the way to the river on that side of town. So, could be about which is all the maps. You're out. Didn't make it to the allocations. It's a newer street too than those. Those are original. Basically a dirt is what? Yeah. That part. Yeah.

Yeah. Yeah. They what originally was two and a half years ago, four years ago, they applied for it and we had to submit pictures of it and then we had to resubmit new pictures this go around and we even got remarks back from when we submitted it. They were shocked at the deterioration that and just the pictures that they were looking at. So, well, that's what happens when they forget about a small or All right. Right on. So, now we're going to move into the city manager report. Um, did anybody have any questions, comments? I'll let Jeremy um talk a little bit about the report.

Thank you, Mayor. Good evening, everybody. I forwarded an email to each of you today about a new wine tasting room that's coming to town. They have an event on Thursday this evening. We've been working on the budget process. We have our first budget committee meeting tomorrow night. Finishing that process and finishing this fiscal year strong are top priorities for us. I do anticipate bringing the supplemental budget before fiscal year in to make sure that we are that we don't exceed appropriations. We have an approved contract with TAG for integrator record. That project is done on the Fisher Farms update. When they were doing pump testing, we had to procure alternative housing through the public works supervisor at the caretaker residents that identified deficiencies with that got prepared tested for call form and moved back in. I've signed the contract amendment that you approved and we have as well contractors scheduled to start May 11. Clear. Yep. We can continue with the rest of the evaluation. I attended a BCDA networking event in April at Caring Wines. I've been working code enforcement complaints. I had a lot of barking dog issues that I put out the residences and initiated contacts and had some conversations last week

and was able to close out those complaints. You promised we'll keep quiet pretty much but uh the complaints outreach may have to happen still. Can you check for um whether the dogs are licensed when you do this complaint check? We have dog license. County does. County does. Yeah. Whenever the county does a dog barking or dog aggression thing, they make sure to check. They make sure Yeah. They make sure that they're tagged. It's a tag. Not tags. They come back. Yeah. I don't check.

It's a good deterrent for people. Uh in one of my other cities, we had our own dog licensing programs. Oh, I kind of like that idea only because we have so many people that let their dogs Oh, yeah. And bark all the time, too. Can we look at that, please? Sure. Thank you.

So, Cassell, our accounting program, it does have a animal licensing module. Oh, well, perhaps that's something we should do because I would like to take a picture, have an owner attached to that person. That way, when that dog goes out and is doing stuff, we know we're the dog and can hold somebody accountable for those things. Multiple complaints. One more thing for you.

Um, I signed a DCA for the marketing grants that we talked about at the last meeting. We approved the contract tonight with Acer Architects. They're scheduled for project kickoff on May 12th. We're really excited about that. I have had some conversation with Hunter Fiber about a franchise agreement. We reach an agreement on that agreement which I'll be bringing to you at a future meeting. We approve the solicitation ordinance first reading tonight and then I have a list of some code cases that I've been working just so our open versus close requests. So our open requests were up to over 100 before we took over in April. Yes. And now they're next to nothing. Correct. That's really necessary.

Now I need to clarify a lot of those were old like old. So I just went in closed. Okay. That's fair. But that's true. That's a paper close. That's that, you know, refining our foundation and making sure the next person that ever steps in can step into the heat. Not that we want you to go anywhere. That's not what I'm saying.

Well, it's it's getting getting the system all updated so so we can stay forward. That's the plan. Evergreen is good for everybody. The silence is gold. I page 221. Is that the police report or is that your report? That's mine. Okay. For code issues. Okay. Thank you.

No code issues that came in um in in April in March. Little question on the house on third street. It's got a sign a condemnation sign on being condemned. So where are we at with that? They submitted building permit applications to describe the right good rocks in front of their place. That way the next person that comes speeding around there will just hit the rocks and not their house.

That's what I would do. Good. All right. Anybody else have anything else to say for

Have you been down there? Have you seen all the cars? There's a ton of cars down there and they parked all over the place. Sorry. Okay. only have been very yeah they're not they're not any just shush but anything else got good to deal with anybody motion to defer we are journ 804. See the mountains? Oh yeah. Go on.