City Council - Regular Meeting

Oh, shouldn't we officially amend the agenda when we do that? I don't think we did that last time. What do you mean amend it? Um, we had the executive session on the agenda. Shouldn't [clears throat] we have made a formal a move to amend the agenda and move that to next time and then you vote on it? Aren't you supposed to amend the agenda when you change it? We did when we had the meeting we discussed it. Yeah. But unofficial I moved to I swear we did.

Okay. All righty. Plus this one was also you know noticed. So yeah. No but if we don't do the executive session this time we'll need to move to amend the agenda so we put it up till next time. Right. Not if we never enter into an executive session. I don't believe as long as you agree notice it the next time you have an executive session. Okay. I think I think at Are we going to do the executive session tonight or next? Well, I'm just thinking if Scott's not going to be here, Drew's not going to be here. It doesn't look like Colt's going to be here.

I didn't hear from Scott. Dang. I mean, half there are six count. Yeah. So, at a minimum, mayor, I would suggest just announcing that it's go uh when you call the meeting to order that it will be rescheduled for if you want to take a vote on it, you can. I don't think that's necessary. That's okay. Okay. Well, um do you want to start the recording? We might as well just get started since we All right, let's go ahead and begin the city council at 6:31.

I aliance to the flag of the United States of America. We are missing three counselors who hasn't exclused absence. I don't know if anybody's on social that have signed up for see anybody. Okay.

And I assume you're not just double checking. So just making sure. All right. So nobody's here. So we'll just move on to um this public hearing. Do you want me to read this whole part in here or just the script on this? Just the script would be fine, mayor. Okay. Or or what's on the agenda be fine.

I can't read anything glasses. I knew something was missing. Why can't I cut me? Oh my god. Okay. So, the one on the agenda is fine, you say? Yes, ma'am.

Okay. So, we're going to call this public hearing to uh open at 6:33 p.m. The city council will hold a public meeting or public hearing to obtain public comments on proposed supplemental budget for fiscal year 56. And I presume we have no one signed up for that. All right, we'll just give it a and then we'll close the public hearing. 6:34 minute. Okay. Close the public hearing at 6:34. Move on to our action items. Um with approval of resolution 2536-17 adopting a supplemental budget for fiscal year 25.6 pages 3 through 9. Does anybody have any questions or concerns? Seems pretty straightforward. Good to me too. and we needed. [clears throat]

All right, I'll entertain a motion. Yes. I move to approve resolution 25-26-17, a resolution adopting a supplemental budget for fiscal year 2025 2026. I'll second. I have a motion from Council Peterson, a second from Council Macken. All those in favor I. Motion passes. All right, let's turn to page 11. And would you like to make any comments concerning this about building reserve fund?

Yes. When we went through the budget process back in the spring, we talked about the building reserve fund. We talked about the sales proceeds from Dayton Villages about $300,000. At the time, I suggested programming those funds for a facility study. The budget committee elected not to make a policy decision on that at that time. But we did set aside those funds in the capital accounts within the building reserve fund. So those monies are budgeted. I'm requesting council's buyin tonight on making that policy decision of using a portion of those funds to start a facilities condition and needs analysis. That would look at the annex. It would look at this building. It would identify major capital needs for one. And then the second part of that is it would work with the city staff, you the council, any other stakeholders that need to be a part of this process, the public in creating some floor plans and other designs and looking at our programming needs and how everything would lay out to create some options, some floor plans, some elevations as well as some cost estimates associated with that. That will position us once that's done to start making some decisions. Once we make those decisions, we get a design team on board. We start drafting the building permit sets and the project specifications. We bid it out, hire a general contractor, and get the work. So, this is the pre-esign due diligence phase. We're requesting the campus buy in tonight to get that started.

Question. Um, I have information about the annex I'm not sure has been reported. When the fire department first moved out, we did a seismic study. The annex, um, it would cost way too much to bring it up to code. So, I'm not interested in spending a whole lot of money assessing the condition of it because it's pretty well shot. Um, this is old information cuz it was somewhere around 07, maybe 06, but it sounds to me like we were on bar along its brick and not it didn't pass anything. We're going to have to do a put a put a lot of money in there. And the original plans called for knocking it and city hall down and rebuilding. Um I think the idea is to use the annex continually as anything other than place for maintenance. Yeah. Well, um seems to have a little waste of space, but you know, if we're going like our trucks and deals with that,

well, uh the the annex part, the part we use is a medium. Um will they have a use for it if we Yeah. Well, these are just considerations. Um from the sounds of it, it wasn't worth putting more money in. how that's all done. Yeah. Oh, good. Okay. Um, so yeah, I'm not in favor of spending a whole lot of money trying to figure out what we can do with it. I don't I don't think that's the intention besides it doesn't really meet our needs at present anyhow. So, yeah,

I appreciate that. And interestingly, I was cleaning out my office on Friday, purging some old files, organizing things, and I found that study that you mentioned. Well, all right. Did I have it right? Yes.

Oh, sure. It must be the universe speaking, right? [laughter] So that that could if you look at the RFQ, it states that we when we select somebody, we can negotiate the scope of the project. And if you'd like to come back and fine-tune that before we put something in writing, we can definitely do that.

All right. So just clarification, you would be working with folks um to get these quotes about facilities. this facility and and you can just say, "All right, let's not spend any here's this report that we got 20 years ago. Let's let's move on from that." I mean, you can just You're going to be driving this, correct? Let me let me back up. Just for everybody's benefit, the seismic upgrades, and I can send that study to each of you, were about $900,000.

Okay. So, let let me ask this body before I send out this request for clothes tomorrow. Do you just want me to strike any mention of the annex focused specifically on this building? I could do that if you want. I think that would be a better idea only because of the nature of that building. Um, I also think this is I mean this has undergone a lot more upgrade since the last building. So, uh, since the annex anyhow, I mean, it's not really undergone any kind of upgrade because it was never worth it.

I mean, maybe it would be worth it to get a quote on what it cost to raise it, you know, in terms of just Well, yeah. I mean, what could it be used for? What could we safely maybe use it for? Is it safe enough for um m you know our our public works department to be able to continue to use it and for how long? And I mean so maybe as far as a facility sten goes in terms of use. Yes. But not in terms of use for holding out our meetings and okay

if that makes sense. Cool. We're on page 11 discussing the um background building and Jeremy was just somebody readers back test. Did you have any questions about particular? I was just wondering how much you think it's going to cost to do this assessment of these buildings and 75 to 100. Do you really think it's going to cost something? I received one quote and it was in that within that range. That seems like a lot of money. Yeah. Y

How many quotes were we done? Just one. when when it was above that threshold, I realized I need to step back and we need to go through a formal process. Yeah. Any way to trim that down a little bit? That's an off moment just to do a feasibility survey on what you're doing utilization survey. Yes. And it needs to be done. We need to experts look at these buildings and evaluate them at times worth it and it will cost that much and we want the we want to pay good

amount of money for it because we want details about roofs and you know basement and walls and I mean we wouldn't even know unless we get a professional to hear that this building that's worth reviewing. So, who would do that? A general contractor. Uh, there are various architectural engineering firms and firms that provide owners representative services that they could do that. Okay. Yeah. I mean, just as Yeah,

it is. I mean, just to look at $100,000 just to figure out, okay, here's our options. That's a lot of money to what is. I know we got a new sample. Well, here's the other thing is if if we want to apply for grants, we have to have this part of it done. That's a good point. So, um, and they're going to want to see that we're putting our our money into it to ensure that they're going to even award any kind of grant if we could find such a Well, 300,000 is not going to get into some project anyway. So, we're going to have to have grants or find some kind of funding to absolutely everything we need to do. talking probably.

Yeah, we know until they do the assessment. So, welcome. So, so Mayor, just to respond to councelor Hoverver's points. These are very good points. Yes. For one, we do have half a million dollars in in USDA funds. Sure. I spoke with our our rep and they want us to get that money spent as soon as possible, but that's not going to cover everything. That can at least get something done. seismic or something.

Uh second, uh this isn't the only project approach that I've considered. Earlier this fall, I had our representative from our engineer of record help here. And that representative has worked with other cities to to do city hall related fraudulents. And what they do is they'll they'll come in, they'll hire a general contractor, and you'll pretty much design as you go. I think that pro that kind of approach makes sense if something useful going on.

If you're bu if you're building a a simple building from scratch, this is a complex structure. that and something else that's factored in here is the engagement and public outreach part. We wouldn't get that with our engineering firm and I I think that's an important part of making this a success. We're see out. We'll just take a I've been thinking about how we came to get this building.

We had been sending money aside to rebuild the public works and then we got the fire home and didn't need it. This people put a bunch of money into this and I'm sorry to say they weren't able to make it work, but didn't we get this like in foreclosure? Something like that. And we lucky that had been set aside. Oh, we also got some grants. Yeah. Hotel. So

I remember and part of the reason we we got some special grant funding we had to do because of the history with the um I can't think of you know the guy. Yeah. And uh what's the the Thank you. Yes. I could not back that up with a library. [laughter] So, yeah, it was down there, too.

Yeah. Well, and I do remember we got a little extra money from put in a wheel elevator as opposed to those scaffolding things. Yeah. So, it's okay. Well, I wasn't wasn't any of our Okay. low enough on that $500,000 grant. Is there specificity side of that we have to use for, you know, building improvements or it's pretty open-ended? Okay.

It it does need to be some kind of construction project for the Dayton Civic Center. That's what's the appropriations currently. So with this survey that we're that we're talking about doing right now, would that cover also the structural elements of the our existing building and mold areas and all those things as well for what's on the agenda tonight? Yeah. Yes. For we're not going to do city hall. Oh, okay. Good. We're not going to do city hall. That that's it's I thought I read that we were considering the feasibility of even hanging on to city hall. in this annex city hall that

pretty much exceeded it useful life really we think that honestly oh have you been in the basement yes no no but I was wondering if anybody's taken out the walls and looked at the structures and all the rest of that stuff and thought about it was looked at some years ago too it's been known to be a problem like since the beginning of the centur the tree. Yeah. Um the mold was already a problem. Flooding was the problem. [clears throat] Our city manager spend a a very short amount of time their office was downstairs and it just didn't work. Um

it flooded upstairs. We lost summer reading program materials every freaking year. They were stored downstairs and they kept wiping them all over. You have the storm at least this time. Well, I didn't do I'm curious where they know the water's going to here. Put stuff up here. Sometimes we got a song about that. Much easier things than that. Well, yeah, we we have a button inside here.

All right. Anybody would like to make a motion? Move to authorize the city manager to issue the request for quotations for his facility conditions assessment and facility needs analysis as presented. Also, I have a motion councelor Peterson and a second from councelor Tyra. All those in favor I motion passes on page 59 on the ball planning for police services.

I got the flyer. I got the flag. Okay. Y although it confused me because I kept looking for the water bill. Okay, this came with a water bill. Where did the bill? We send it separately. So, yeah. Well, it was in the different envelope that came back to needing a little bit later. Well, that probably caused people to really look at it because it wasn't the bill. [laughter] Yeah, it wasn't the regular bill. Yeah. Nicely done. Thank you.

So, so I provided you with the information that we have until now. Um, so the narrative and the facts and the survey that has gone out. Um, we propose as the agenda for the town hall to have a presentation from staff, uh, may a presentation from the sheriff's department, and then open up for questions. So, um, what I would like to know is what other information do you need or do you want to feel prepared for this time?

Yes. Um, I would like to have a list available of the recent vandalism and see about coming up with a cost as far as like what it cost to dump those tires, what it cost to do the repainting, manh hours, lay it out there. um ADA picnic benches. We had some in house square park at one point. Um they were vandalized. The the the ends were

broke up on. Um I'd like to get some information on how much money the city spent on that so we could show them what vandalism has been costing. put some numbers together for the Anderson Smith Park bathroom. Let's let them know we need to nip this because this is what it's costing. Um that's one thing I'd like to see. The bridge.

Yes. Um that gar that got blown up. garbage can, the bridge, the fence, over by the Yeah, let's put together a list of all what all the cost to us. Um, I think that might be helpful. And if we haven't already, we need to stress this isn't doubling. This isn't added. You know, we're adding a little bit to what you're already paying. This isn't new. That's always been a problem. And do we know yet what kind of a term we're going for?

Are you a little passionate, please? U you know, I'm still thinking really that we should go two years so that we don't have a big cost increase at any time. It's always on our mind. It's always on the ballot. seems. So, um, so far that's what I'd like to add. Okay. Anybody else?

Um, that do you know what kind of information the sheriff office is going to present? The only reason I asked is because I don't want to duplicate some of the same things. I've asked them today if we could set up a meeting to go through all that, but they do have detailed workload data from for the past five years. That's on our city website. Okay.

At a minimum, we can run through that. I I just in an effort to not do be duplicative and save time and everything. I if we could maybe find maybe you can just shoot out an email to council so if there are other specifics we can research some of the stuff on our own. Um just saying anyways uh and that perhaps remember and and then maybe st also looking in. Is there anything that you think um city council aside from being present at the meeting and actively listening that we need to do further? Mayor, what I envision for this town hall is just an initial opportunity to educate the citizens on what this levy is and why it's back on the radar this year and more importantly to have a space to answer questions, receive input from the community. This will be the first of several stakeholder town hall meetings.

So, are all council members expect to be present? It's probably a good idea so you hear what your constituents have to say. I'll just carry it. I mean, and it's going to be held here. Um, it's the high school. So, we'll see how that turned out is to see if that works to be more inviting. Have we had anybody calling and asking questions about it? But I know. Yeah.

Just one more idea. Maybe we could do a little bit of outreach ourselves and see if we can find some community members who are interested in getting them all done because that would be a good thing to have from that night. Sure. Fair enough. Okay. Candy Carson. She's always

the one that speak Spanish involved. It's funny because we call her Captain Carman and I thought it was Carson. No wonder that for the last year. No, she's been involved in this community for Yeah. forever. Oh, she was she was she was part of code one. Yeah. Yeah. Well, she recruited my wife to go be an observer for Yeah. She's amazing. Yeah. She's quite something. Yeah. So, the high school comments is where you just go in the main building. The high school. Have you ever been in a high school?

So, off of 8th Street. Um, right behind the old gym, there's a little parking area that kind of goes into a Oh, yeah. Also, it's down there by that far. Uh, no, it's closer to the ferry street. Oh, is it? Yes, it's it's right. So, you turn from ferry on to 8 and literally just go past the brick building, which is the old gen right there. And the parking area is right there. So, it's going to be orange and gray. The cafeteria. There'll be people there. Yeah. I I would make some aboard signs to drag people like that.

I mean, if we talk to the sheriffs, I mean, keeping if we could just keep away from statistics and really give it a more of a downhill feel of a I mean, the statistics are important, but I think we got to cover some. But I just would hate to see this sheriff stand up and just say, well, you know, blah, blah, here's the stats. and not talk about their part of our community because I think our sheriff is very much engaged in our community. You know, they feel that. Yeah. It really depends on who you talk to in the community. But I mean there's always

Yeah. Well, Eubanks had to leave town because people were getting to know Dua. They were taking advantage of him. He was here a school resource officer. Yes. And he came by me and told me he was leaving. He had to go, you know, he was moving on to something else. I said, "But everybody knows you." He said, "That's part of the problem." Is that when he started the dirty wipe game? You know, I I keep forgetting to ask him about that. You got to be all together.

Oh, that the personality of a dial that Oh, such an exciting post. I was a game show freak. I could watch game shows like from 9:00 a.m. till 4:30 with maybe only a half an hour for for the news. Oh my goodness. Okay, cool. All right. Well, let's move on to council comments and concern.

Anything else? Start with you, counselor. Um, since we have a new place here, we're going to need to talk about an emergency exit plan. Um, getting me out there is going to be tricky should anything happen and I'm going to just carry out that. Yeah. Well, this that has to go too. But carried that. just pure. Well, you know, two of you can carry it and but still I would kind of like to have a plan. No, it is a good idea to have a plan for sure.

Um and I would like to talk to you about the emergency exit downstairs. Um the door opens the wrong direction. Um as you come Well, no. As the corner this way, the the door opens like this. So, I got to go around it like that. If it opened up this way, I could easily get in and out from that side on the other hand.

Yeah. Um I don't know how much money it would cost to do that, but if we're going to be here for um an extended period of time, it would sure be handy to have that emergency exit a little bit easier. That'd be a pricey thing. Yeah. I gota take the jam and everything out, switch up a jam, but it might be a lot of work. Yeah. Well, not necessarily.

I don't Well, it depends on how much we're going to be using this building, but that would be a big help if it's feasible. Um, no spending money on the annex. No. But if we're going to be if we're going to be using this building, it would be good to fix it up. Um, emergency exits. I've been talking about that. Um, it's been such a big deal for so long. Not everybody can say, "Do you have an emergency exit and is a wheelchair accessible?" So, I'm asking

anyway. Um, okay. I think that'll do it for tonight. Oh, question on all of our public meetings are hybrid. Are executive sessions available? Like if I had to stay home for an executive session, not available on Zoom? Okay, that's not Thank you. That's it. Um, okay. No, no problem to this house. Okay. No, nothing to add.

No, just apologize for being late. I'm glad you came because I was I'm like we're not doing the executive session. Um, okay. The only comments I wanted to make was thank you, thank you, thank you to um maintenance for fixing the potholes at the treat. Um, uh, can we still get a tree ordinance to review on for our next business lady? And then the other thing was, are we having more issues with the Andership uh, Smith?

As far as the tree ordinance, we may have to look at March. March. Okay, that's fine. As long as I kind of know what's coming up. And Andrew Smith, I'm not familiar with what's what's going on there. No, since we changed the locks and all that kind of stuff. The bath the bath by my house. We haven't heard anything. No other issues or anything. Yeah, we haven't heard anything. So, I'm assuming it's fine, but we can check in.

Okay. I I just I saw a bicycle with stuff hanging off that made me think why is that bic sitting there but that anybody's gone. So if nobody's complained or nothing's been found it's probably maybe that's all they were doing is you know nothing. So nothing has come to my attention. So sometimes no is good news. That is good. All right.

And uh just for uh curiosity, do we need to completely adjourn out of regular session before we go into executive session? And how are we doing this executive session? Mayor, at the at this time, if we're ready to adjourn the special session, I recommend that you read under second. Yeah. Yeah. But um where are we meeting without where are you going to go? Outside. That's all I was trying to figure out.

All right. So, we'll host the official city council meeting at 7:05. We say we're and then we'll do the executive session. Not going to read the what? I thought we were going to look at it forever. Fat showed up. Okay. Why? Drew hasn't. He's already know. Yeah, that's fine. All right.

All right. Uh, so executive executive sessions are closed to the public. Representatives of the news media and designated staff may attend executive sessions. uh representatives of the news media are specifically directed not to report on any of the deliberations during the executive session except to state the general subject of the session as previously announced. No decision will be made in this executive session. The city council will adjourn directly from the executive session and will not be returning to open session. All right. Oh, there's no one. These things are so long. The executive uh the executive session I should have took my executive session held pursuant to OS192.66021 66021 uh 2I to review and evaluate the employment related performance of the chief executive offers off officer of any public body. A public officer