Planning & Zoning - Regular Meeting

for a little bit of delay this morning, but we also are thankful to everyone who is able to be here given the weather and the consequences of the weather upon all of you. So, thank you so very much for being here. We're going to go ahead and call our meeting to order. I think we'll be getting some more packets and more stuff um shortly. Uh but I would like us to go ahead and get started. Uh would anybody be willing to do the invocation today?

Sure. Go ahead.

You It's either you Darren or me. That's fine. All right. Let's take let's let's thank for Thank you folks here. Um let us pray for a minute here. We'd like to thank and the guidance and the directional activities that we're getting from the Lord. How we deal with our activities, how we share it among our people, how we resolve our issues, and especially in the last few days or weeks. We'd like to thank the various uh fire departments, police departments, emergency med areas, those areas for helping us with the storm issue, the storm data, the storm arrangements. We're especially thankful for being have having the opportunity to have a slight warming and but welcome back to the ability to come back and finish what we need to do and how we want to deal with it. Our lives move on when these things happen. We just need to share it together in the name of God. Thank you.

Amen. Amen. Thank you, Sam. So, we have minutes from the special cold meeting on December 10th, and I think those might have been sent out previously to folks. So, I need a motion for approval or changes to those minutes, please.

Madame Chair, I have a couple of changes on page 17. This is to the Nukem Oil, and I think you all can appreciate why it's important to get those particular findings correct. This is page 17. I'll provide this to staff. The fourth bullet point up from the bottom says no major change no major changes in the argument was made. That needs to say uh no major changes argument was made. That's one of the specific arguments you can make when you reszone. And then the second bullet point up from the bottom, I'll read it how it should read. Final comp plan goals or objectives suggesting that the proposal is inappropriate. are those goals not satisfied by the application which promote access to walking etc. So just fleshing out some of those for what was intended by them.

Thank you Henry. Thanks Henry. Any other changes that need to be made to the minutes? I move that we adopt the changes um and the minutes as amended. I'll second it. Thank you. All in favor? I. Thank you. All right. Um I think we're going to go on now to the financial report. Is that the next thing on the agenda?

Yes. We're not prepared to do the audit update yet. So for the financial report, if you go at the end of the minutes, you'll see a sheet that says as of December 31st, 2025 on the top of it. turn that page because we're not going to look at the assets and total li liabilities. We'll start with expenses, income and expenses. So go to the sheet that says uh ordinary income and expenses at the top. And again, this is through the month of December. So it's halfway through the year. So if we're right on budget, it should be everything down that those columns should be 50%. Of course, which they never are, but that's what it would be if we were right on budget. And uh actually you can see the Danville contribution is shown at 75% because it includes the fourth quarter of 25 as we've spoken about several months in a row. Well, county contribution is shown essentially at about 53% because it it does also include fourth quarter 25 but does not yet include the dollars for second quarter 26 which it should. So coincidentally it looks like it's right on budget.

All right. and then drop down to total commission revenue. And you'll see that total commission revenue for the for six months is 117,264 which is 60% of our budget. So it's actually over budget but again that's because we have these four fourth quarter contributions from last year that didn't get received and recorded until this year. If you uh take out those two contributions, the one from Danville and the one from Boil County for fourth quarter 25, our actual revenue this year so far for the first six months is closer to about $79,000, which would be 41% of our budget. But again, that's low because we have yet to receive the second quarter contribution from Boil County. So if you put the second quarter contribution for Boil County back in then we're right at 50%. So I mean all in all when everything gets sorted out we're we're essentially right on budget for revenue.

Any questions on revenue then expenses. If you kind of look down the only thing we'll really be talking about on expenses is is what we spoke about before which is on the second page. Uh we do have the blueg grass ad GIS contract about no oh halfway down the page in there at 52,663. Again that was something that was not in budget because we didn't expect we expected to receive and pay for that oh last year in in in 25. And so that's an out-of budget item and it's been an outage budget item that we've talked about for the last several months. So if you drop down way at the bottom the total expenditures you can see our total expenditures uh is has shown 161,000 versus a total year budget of 230,000. So it shows that we're 70% of expenditures as opposed to 50% because of the unbudgeted bluegrass ad costs.

If you take the bluegrass ad items out we're at 47% of expenditures versus a budget of 50%. So Is that going to be a recurring? No. I mean, when this should get cleaned up is when we do the budget amendment. And the budget amendment we'll be reviewing at the next meeting. Okay. Yeah. You're like me. Oops. You're like me, it should make numbers make or logic. Yeah. The numbers will then make more sense.

And the only other comment I guess is on the audit. the the audit is done. Well, we've got the draft of the audit and uh the budget committee will be meeting on February 10th with uh Chad Robinson of of the audit firm for us to go over that audit and then we'll be reviewing that. We'll actually have Chad Robinson come in for the February meeting here to go over the summary of that audit with the committee. And we also hope to then to be reviewing the fiscal year 26 budget amendment at the next meeting which will then include all these changes that we've been talking about all these one-time things for the last several months. Any questions? So we do need a motion to accept the report.

Can I get a second of that? Thank you. All those in favor of approving the financial report. I thank you. Anything else? Chair. I think we go to the construction shities now and that would be Miss Hannah. Yes. Um there is nothing new on these construction shies. Um because we did those reductions and releases last month. Um so there really is nothing new to discuss on this month. Anyone have any questions about this?

Okay. All right. I believe we're going to go on now to subdivision approvals. And Miss Hannah will use Was there anything on the cash bonds? Um on the cash bonds? No. Um we released Nancy Davis's and that was released to her last month. So Okay. Um we've got that removed. I didn't think there was, but just asked. Yeah. Go ahead.

Okay. So, we've got five things on subdivision approvals. Um, first one is team leader at May Boulevard and Frey Mave Lane. Um, team leader has applied for the subdivision of and retracement of 11.879 acres located on May Boulevard and Frey Mave Lane along the South Danville bypass and Danville. Um, and this property is zoned highway business and agriculture. So, this has a split zone down on the south. Um, so we did discuss that in tech review of it having that split zoning. Um, it might might need different requirements for parking and stuff like that. But other than that, that was really the only discussion in um, tech review. Is that

Can you use your pointer and show where the different zone part? Um I don't have a laser on this one, but um if you look at the south tract 4A I believe is the one that had split zoning on this one. The little triangle at the bottom is 4 A. Track 4 A down here. Yes. Yeah. Can explain that one more time. Which is what are the what are the zones that are split? Um the highway there's it's split between highway business and agg and um the biggest conversation about that split zoning is the there is no parking allowed in a um so that really might be the only thing to consider.

Are they requesting it or they requesting change? Not right now. Not right now. So that's that's the awkward that I we talked about a little bit in the tech meeting because you end up leaving this particular little triangle as an egg, but it's going to be absorbed into that particular joined into that existing one that is not. I don't like the I don't like the precedent of it's not a precedent. We've been doing apparently on other ones. We just let it happen. What what are we letting happen to be able to a given property may have two different zoning categories?

Okay. But but then if it is and they still then the laws apply to the section. That's correct. I think there's an expectation that this will be dealt with. I think there are plans for this property that are going to require expedient action on it. And then that's right, Henry. There's there's not this is not at this point of anything showing what developments going on here, what the intentions are anywhere, but it it it uh it's valid to point out that it does carry that. Yeah, I think we're going to get a little clarification here.

Yes, please. Thank you. Dale Sheperson with A Engineering. the the little strip of property that's on a is is the Clark property that uh team leader is purchasing and it it is zone to a uh however the team leader wants to get it into their name before they do a zone change because if we try to do a zone change under the Clark name everything gets really complicated. So that that's the reason why. Yeah. So it'll it'll resolve itself that yeah pretty it's a great way to do it. So So we're saying we'll see this again. Is that what we're saying?

Yeah. For that portion. Yes. Correct. For the zone change in the future. All right. You're going through step by step. It's a step by step. Okay. The awkwardness in some of these deeds and arrangements you'll see some of the plats is that doing a lot of things under a given plat change that that complicates it. There is a very complicated one that we'll see shortly that came up to meeting. So this is not the first one on the list on our agenda. This is uh team leader and it is number four on our agenda. I'm so sorry. I did no I just it's okay. We can take a quarter of that. I just want to make sure I'm not Yes, that's correct. confused.

And so coming out of tech review, they did not have recommendations for this for this one for we wanted to discuss that with Henry about what the precedent was for that split zoning, whether we could make an executive decision or an administrative decision or it had to go through the owner of the plat. And so based on his recommendation, I think it would and and if you you start thinking outside the box a little bit here, it is a small shape of property compared to what it's joining. The question then becomes can you do we have to have I think we have to go through the formalized procedure actually vote on that.

Is there anything that we have to vote on right now? No. Can we allow them to go through the process of changing the like getting the getting the property deed and then coming back to ask for a zone change to replat to reszone the whole thing into into the same zone and and the tech the tech meeting did not know of anything else but Henry it was part of the question to on the legal perspective leaving it h leaving it as is fine is that correct that's correct yes that was the only thing we needed to do at the have to actually make a vote on anything.

I recommend that you do. We We've had this conversation before about where it's technically correct. I think it's this board's job to take a vote and pass it. So, we would pass this make a vote to possibly with the uh caveat that we need to have further work to sync up the zones. at any point if they were to come in and ask for permit to start the parking area or build on that property, it would it would be presented to them at that time that they need to reszone. So, I don't think it even needs to be a condition on this vote. All right. Correct.

What they're doing right now is technically correct. And um the the next one for team leader would kind of be the same discussion. It's a split zoning as well. Um, and the two tracks on the bottom, two A and 2B are the ones that are in A and the rest are in highway business. So, it's kind of the same conversation. Um, and that's number five on the agenda. That's number five. But basically, it's the same.

Yeah. Um, precedent where do we Yes. Yeah. So, um may I ask is this uh property that um would all filter on into um the free uh m and then filter on to the south bypass all in that same area where across the street it's the um coffee area and Kroger and so forth. Um it is on the same side as Chick-fil-A. Um yeah,

but it's gonna all come into that inter the new traffic light there. Yeah. Yes. Right by the pattern that's very unusual. Chaotic. Yes. Yeah. One could say. Um right there by the South Anvil bypass. Um but I believe it's on the east side of the water tower, right? It's or is it on the same side as Chick-fil-A? Okay. Um, so it'll basically, just for my understanding, it will be back behind where Chick-fil-A currently resides. Is that correct, Dan?

Is this This property will actually be between Chick-fil-A and what is Lowe's? Oh, okay. Okay. So, it's actually closer to the Lowe's intersection. Does it have a connection to the road that goes around Lowe's currently May Boulevard? Yes, it has a connection out front May Boulevard. So it traffic could come in from that side. Correct. As well as traffic could come up through that um traffic light. Correct. Yes. So there's two two different Well, and May swings around and goes across to to the Walmart. So So it's three different directions. That's good because that

that traffic light is going to become increasingly busy. Yes. Okay. What is uh your pleasure? Do we wish to approve this uh subdivision as presented? Sam's motion. I'm sorry, Sam. Did you make a motion? I I didn't catch. Oh, sorry. No, I was pointing at you saying this would be your motion. Oh, yes, it would be my motion. Absolutely. I don't see any issues or concerns. I'd like to make mo motion to approve on both items. Both these items four and five on our agenda. Yeah, that's the only ones that we're talking about, the two that we've already presented.

And I have a second and all those in favor. Okay. Pass. Thank you. The next one. Which one you going to do now? Yeah. Sorry about the mix up. Yeah. Um this one is number one. Be sharp here. This one is number one on the agenda. Um Owens

Owens Chevrolet, Inc. has applied for the subdivision and improvement of a 155 acre parcel of land located at the South Danville bypass and Freya Mave Lane. Um the parcel is zoned highway business. Um and the biggest discussions in our tech review was we needed to we needed to discuss a hammerhead on the south of that plat. um are uh the city engineer discussed easements um possible easements for the city and then um rounding the corners and making sure that there's enough oh uh visibility like we have 30°ree visibility um for that corner on the south um and then show sidewalks on the plats as well. Um but it is good with everybody else in tech review. Um there was nothing that fire needed. Um but those are really really the only comments during tech review. So it looked good from our perspective.

So those comments and suggestions um would you like to comment on those suggestions?

State your name, address, please. Uh Lucas Mullins with A Engineering. Uh we have addressed all those comments. I think we sent um and updated plateaus toward the ends of last week and I think the weather kind of affected all that, but we have added the sidewalks and rounded any corners. Um and then the 155 acres that Hannah mentioned, that is just the total acreage of the parent track. This will just be about six or seven acres that will be subdivided out of that. And so everything any other comments they had have been addressed. Were the sidewalks shown on that? Okay. Thank you. Yeah. The one that's going to be signed will be that. Yeah. Okay.

Thank you, sir. Any other questions or comments from the commissioner? So, I guess I'm I'm still trying to orient myself here. Okay. So, this new Owen Chevrolet. Yeah. So the proposal, this is the land that's to the west of the Freedom A Lane that we just talked about, right? And butts up to the bypass. So the northernmost part of these properties is the right of way of the Danville bypass and then the east side is Freya Mave. Um you can see where that storm pipe, the green line runs down and to the right.

Directly to the right of that, that is the Chick-fil-A property. Mhm. And so these two properties, they are basically in line with Chick-fil-A and then they extend all the way up to the right of way of 150. So there's no um May the May Boulevard would dead end into this property. It uh it is shown there uh slightly to the north of that storm pipe. it. Uh the road from May Boulevard will extend into the property, but it'll be a private road. Uh and Hannah had mentioned the easements. That's one thing that's included on the updated plat. There will be an easement uh across track one to track two.

Okay. Um so there will be a road there. Um but it'll just be a private road. Okay. And there's no corresponding road to the Geneva Avenue on the other side of May Freedom Maple. Correct. Yeah. And you're you're at the hillside where it's going up. Uh the topography topography grows in the water tower at the bottom of the page up on the hill. So Okay. That's gota very diff looked at and said it'd be real difficult to put a road up in that area. He's not anticipating

Geneva the one that you have on the bottom page goes from right to left that will extend on out. There's already that's part of the future visual. That's that's a lot of work and effort there. I believe we'll look at the site plan for Culver's later too and it shows more of the site layout and the road across um and that road will essentially wrap into the Culver's drive-thru. So, uh and forgive me Geneva, how big is that road distance? 50 ft. Uh it's a 50 foot rideway. It's about 4t long. Yeah, 50 foot rideway. So, Geneva is pretty good size. Pretty wide road. Okay,

that helps. All right. Thank you. That's all that's all helpful. Any other questions or comments about this subdivision?

I'd like to make a motion to approve it. I'll second. Thank you. All those in favor? Thank you very much. Um Nick,

yes. The Judith Edwards Boyd Estate number two on the on the agenda um has applied for the subdivision of a 29 277 acre parcel of land located at 526 Arbor Lane, Danville, and the property is currently zoned agriculture. Um, we discussed this in tech review, but there really weren't any comments other than um to um ensure that the barn listed in the middle of the or located on the middle of the plat is um has a 25 ft setback of that property line and to make sure that's noted on the plat itself um to see where the setbacks are in the new in the new lot lines. Um, but those were our only comments during tech review. During our initial discussion,

there wasn't much conversation in tech review. Like I said, the barn was the only one. You didn't know where it was. Any questions or comments about this subdivision approval? Okay, I move we approve. Okay, so we have a motion to approve. Do we have a second? Got a second. Are we all Are we ready to ready to vote here? Tom, you got questions? I guess I do have a question.

Okay. Different tracks have the road frontage required. It It's the driveways are kind of diagonally there. So yeah, that's Yeah, they all connect basically to the road up in the bottom corner. Yeah. Yeah. It's it's a really odd looking shape when you look at putting it this small, but they all have access to the road the road running. Yeah. I mean, they're it's very odd shaped tracks, but is that I didn't I didn't go out and look at the They each have to have a 40 foot access to the road, right? The driveways have some interesting history when you look at the details, but it's perfectly acceptable for what I think we're going to get a little clarification. Dale likes to do this.

It's me again.

Hey, Dale. Uh yes, the each track there's three tracks here and two of the tracks have 40 foot strip that goes back to each track and then the the track where the house is, of course, it it's it's a lot wider. It's a couple 250 ft or so. Um the reason that you see the cross-hatched area is there's going to be an easement over that track for the other two tracks to use that driveway so they don't have to put a new driveway in. Actually, what's going on here is is Miss Boyd has passed away. And in her wheel, she had a a niece and a a stepdaughter. And the niece was supposed to get one track and the stepdaughter get the other two. And so that's the reason it makes that funny configuration. But that's the type of

if they right if they want to have however they want to set up to only have one driveway for easement is fine. But legally to have to to have those they have to have a 40 foot and they do. Right. So that makes it technically if you go and look at it it's only going to have one driveway. Right. Right. Now I'm not going to say that it forever. I mean that's why we can't allow this. That's why have to have that. Correct. Yeah. And and I'm sure at some point they're probably going to want to put their own driveway in. You know, it could be a future owner. Who knows? But they do have they do have the required amount of road frontage for each track.

Thank you. Okay. So, we have a motion and a second. Any further questions? Let's make a vote. If not, all those in favor? Thank you. That passes. Um, next,

last one on the list is, uh, number three on the list. Uh, Dale and Lisa Coffee have applied for the subdivision of a 2.931 acre parcel of land into two tracks located at 1358 Taylor Road in Bole County. And the property is currently zoned agricultural. Um, so we discussed this in tech review that it's it's actually not technically correct because there are two residents on the same plot. Um, so currently this is not technically correct the way it is, but we were waiting to see if potentially the old residence is has a lower square foot so we could determine if it's an accessory dwelling unit and not a primary residence. Um, but we haven't seen any. They haven't come back.

They haven't come back with any amendments. You really can't do anything with this then. So we need table that's all you did. Okay. So we what were what were the

Oh, you you got something. I love it when it shows up at the last moment. Mr. Carol, does it does it show that the other building is smaller? It is smaller. Could you come up to the microphone, please identify yourself and your address? And

yeah, fill it. You can fill in what we we were there. I was there at the meeting, but we had a lot of conversation. named Steve Carol with Carol Land Serve. The old residence, it was probably built back in the late 30s, early 40s. It's in very poor condition. I went in and and rememeasured some of it. Uh, a lot of it, I mean, it's it's ready to fall down. So, I I took that portion off. Um, measured up the existing new residence. It was a little bit bigger. It's about the old residence is about 60% uh it's about 200 square feet larger than what it should be for it to be an accessory structure.

Oh, the plans are though to tear that residence down. When that's going to happen, um that's is that's the one that they've got a second person living in. Yes. And she's actually they're actually going to be moving her out. She's um the folks who live in the in the residence, the coffees live in the newer residence. It is his sister. She is in poor health and they're actually going to be moving her to another home. Now, Hannah, you were at the meeting and discussion, if I remember correct, on here. Um, we still got a dangling issue here out

that and the driveway and also um the accessory structure is still more than half of the primary residence. So, So I think ft. It's a,70 square feet and the residence is 16,600. Um, so it's still greater than half. So there's still a lot of remaining questions. Um, I can't I I can't deal with I don't know how to deal with the situation about the future things to happen on there. All I can deal with, Steve, is what we have now on the paperwork.

And the driveway really wasn't an issue. They're going to put a new driveway across Uh I think it's what is that? Track 2B. They're going to put a new driveway across that. They're not even going to use the existing driveway. Oh, there was a Yeah, there I I've been that area and there's Yeah, the driveways needed to be doing something anyway. The topography goes down to the lake when you get toward the top of the paper. So, it's a great big hill rough hillside is what it is. Nice way to say that that old existing marina, the road comes up through there and it's usable up to that sharp curve. Yes. uh to try to go in and and and use that that existing curve there, it would be tough. So, yes, it would be.

Well, we appreciate you bringing this forward to us and we're sorry if we didn't receive it by email due to the weather and such. I think there are still questions. Yeah. Um Mr. Carol, is this something that has to be done now or what what's the what's the urgency on this right now? They've been trying to sell this marine I think for over a year. They had another buyer that was going to We had another plat that had I think was close to approval and he backed out on them. They've got a new buyer now that wants the marina and they're just trying to get it ready for spring. I think is the big thing.

But but but it puts us in a very odd position. But we can't we can't really approve this because it's not technically correct. And I've told him that if they're going to tear the residents down, they need to go on and do that. And he said, "Well, if the people buying track 2B are probably going are probably going to come back and and buy the house track, split it off and add it to the marina. We can't do anything about what they intend to do. I know. And and I told him, I said, "The house needs to come down." He said, "Well, if I do that, that drops the price of that lot." To me, it would be advantageous to go on tear the house down.

Is there any reason they can't make it three lots? You know, with each of the houses beyond its own legal own, there's not enough there's not enough actual area. The old plant did not take into consideration the 760 elevation. If you use the old plat measurements, yeah, there's enough room, but if you use what's actually available, there's not enough not enough area. So, I am hearing Lisa and Hannah make some comments. Is there something you want to add about this? Um, we were just discussing the possibility of not combining. Yeah, not combining those two parcels. Um,

why are you where I I really Why are you combining the two bottom tracks? Why are we not leaving these two tracks alone as they are? Well, you've got to the north there that it's that's the only reason I included that in the

but you could go back and cut that off and combine it with this as a as a non-conforming track because it's an adjoining lot. You could combine them then you would not have to combine these lots and you would not have the issue of two residences on one lot. I've tried to I've pushed that idea. They don't want to sell everything. I mean, it's it's what I want to do and what I can do are two conflicting things with being good to your client. The only way for them to make it I can't You're being good to your client, but we I don't I can't speak for anybody else. This is not technically correct. So I can't.

So our options really are to table this until the issues are resolved or not approve it or deny it because it is not in conformity. What helps you more? Cuz that those are your two options. Either one would work and I'll just tell them you've got to make a decision. either sell it as it is or I for the for the short term I'm willing to to to table it for another month but after that come back if it doesn't change very reasonable I just turn around and if it doesn't change it's going to be denied yes

all right someone want to make a motion on this I'll move to table this until further one more further information it can be conformed to before we get second on it. Steve, is that you're okay with that direction? Yes, that's fine. I just wanted to hear from you. Oh, yeah. Okay. Do I have a second? Thank you. All those in favor of tableabling this until some issues are resolved. Yeah. Thank you. All right. Thank you, sir. Miss Hannah, I think we're going to public hearings. Is that correct? Yes. Oh, we got all five. Yes, that's correct. And I guess we need a motion to go into public hearing. So move.

Thank you. All those in favor of going into public hearing. Okay, we're ready to go with that.

All right. So we've got three things for the public hearings. We got a site plan from Culver's site plan amendment from Denim Ble and a zoning map amendment from me real estate. Um, so Culver's by Weston Wilson has applied for a site plan for a 4,400 square foot drive-through restaurant building and improvements located at the intersection of Freyade and the proposed Geneva Avenue Danville. And this is currently zoned Highway Business. Um, and so that is where it will be located, that road right there up until the um, water tower. And this is their site plan. And I believe you all have that in front of you as well. Um and our comments during tech review um one from uh the fire marshall was that we need a hammerhead at the south west um where that road ends just for turnaround for fire and um EMS. We need an easement for the city for the car wash. I believe that uh future commercial development will eventually be a car wash is what we discussed. Um we discussed having a landscape plan and a drainage and storm water plan with the city engineer. Um sidewalks and hydrants also shown on this plat. So that was what we discussed in tech review. So before we go forward with uh either approving or disapproving any of these that are in public hearing, given the fact that we've had bad weather, not everyone from the public may have a chance to have come and spoken about it. We could if any of these appear to be contentious, we could choose to table them to the next meeting to allow for public comment. I'm just gonna throw that out. I'm not saying we need to do that, but it is certainly

Well, my wife informed me that this is all over Facebook. Oh, yeah. The covers in a good or bad way. In a good way. I mean, it's a more informative way. Okay. So, and and pointing out that this hearing was scheduled today. Okay. To talk. Well, that helps. Um, who would like to speak in favor of this um site plan? Do we have anyone here to do that? Thank you.

Lucas Mullins with AG Engineering. Um this was the subdivision or part of the subdivision pipe that we discussed earlier across the Owens property. So um that road to the east is Freya Mave uh Lane and then the new proposed Geneva. Um so that road to the plan north is the road coming across uh Freya Mave and it wraps into the uh drive-thru for Culver's and that would be about three lanes wide. There will be two drive-thru lanes and then one just kind of accessory route around the building in the drive-through lane. Um then there will be sidewalks on both sides of Geneva. And uh track one is not included in this site plan, but is a future commercial development that

um right now possibly could be a car wash, but nothing's set in stone there yet. So now, let me can I clarify? You made a statement about three axis. The bottom of the page is shown on here. That's a public access. the toward the back. That's across a private property, right? And we have added an easement across. There's an easement on that property. It's across the private property, but it comes into where May Boulevard would be on the opposite side. Yeah. Okay. So, it's splitting hairs a little bit, but just to point out that the third the third access along the top of the p, which is basically the back side of Culver's.

Is is Culver's buying the property or leasing the property? easement on that property. They're not buying it. I I guess I don't property where it's where where where the Culver's is going to be, is that going to be owned by Culver's or leased by Culver's? I guess what I'm asking about is who's the ownership? Are they two different owners that one is going to lease from another? And you have a good point. This is actually can lease be revoked later on? This is two different property. They're on two different sets.

Can you allow this gentleman to answer that question? My understanding is that Culver's will be purchasing track two and then whoever somebody else will be purchasing track one and the easement across track one will be for the benefit of track two like in perpetuity. Can you help me out with this? Do we need does that need to be a public road? Is it okay to be an easement for do we have to have specific wording in there for us to be okay with this with for us to not carry the risk? Does it have the frontage required? Is that

I guess what I'm getting at is that there's one access that's being presented here on a site plan for Culver's that's going to cross another property and we're we're talking about we're talking about x number of accesses that are you know how many accesses we're or axes we're going to have there. Accesses. Yes. Um, and I'm I'm wondering if like if a future owner removes that access, then what does that do for us? The easement would be in perfect. Do we do we care if a future owner removes that? I think from an approval standpoint, we don't care. I think from a good planning standpoint, maybe it's something we want noted specifically.

I would love to have a I'd love to have a uh what's the word? um condition. I'd love to put a condition on there that that that easement is written in there for that track one. Yeah. For that that whoever gets I I want to see the track one easement be unre irrevocable as as long as there's a business there if that makes sense. But does that come before us when we see a site plan for track one? No, I think that comes from from track two because track two is preceding track one.

I see. Does that make sense? Like you're talking about track one. I don't want like if whoever owns track one right now could sell it tomorrow and then that guy goes, "No, I'm not giving you an easement for that." Well, the easement is in perpetuity and it would be forever unless track 2 agreed to abolish it. It's the the owner was at the tech meeting and he did express the fact that he owned both properties. the he even brought a fact that that empty one on the right is a car he's putting intending to put a car wash in but you still have a valid question. So we did have a process for

but we in here we had a conversation about all right so as they say fire truck accessibilities without that back the back helps but we would have they were not concerned about access to the property for the safety of things that's also where the we got into a little bit of placement of fire hydrants I like the easement to transfer I'd like to put a condition on there that the easement has to transfer with the with the owner if that makes sense. If this is that normal or not? I don't think it is. It but it sounded to me like we had the confirmation of the thing that you were asking for. Did you not say the easement was in perpetuity? Yeah, it's for the use and benefit of track two and so it doesn't Okay. establish a set owner just for this track.

Okay. So that so that easement would transfer then correct. I'm good with that. Thanks. That's all I was wondering about. What I didn't want to do is put us in a position where we're approving a site plan for some something that includes an easement that could be in the future withdrawn. That makes sense. I think if you know where this is going to be in the planning office and there's going to be a certificate of land use restriction for it. I think um we could ask that there be some note on there referring to the easement where it's uh recorded in the clerk's office a deed page number. Yeah. And the updated subdivision plaque will have the easement on it. Yeah,

it would work. Just a question. What the the small piece oval piece up in the top corner? Yeah. What is that? Like an island for the drive-thru board and speaker and that kind of thing. You got looks like drive-thru on both sides. Drive lanes. Yeah, two drive-through lanes. I asked the same question. It's pretty interesting. Like what odd piece of landscaping? No. Functional as a trivia. Did he get his He's There'll be a large sign on a pole. Culver's talked about to work that out. They were trying to decide how tall the pole had to be to clear the mount clear the back of the hill to get the cover sign up on top.

Interesting. That's a different topic. Yeah, I I Yeah, he was trying to figure out how to lift something up and be able to see it, but that was an experiment on the his side. Thank you very much. Thank you. Uh is there anybody else who would like to speak in favor of uh this site plan? Is there anyone who would like to speak in opposition to this site plan? Okay. Do we have any questions? Questions or comments from the commissioners? So, did we end up

We're not really putting a condition on this then, are we? I think the engineer had agreed to add a note with the recording information for the easement. Yes. Condition of approval. That's acceptable. That'll be the only condition that we need to tag to this. So, we need a motion. I'd like to make a motion that we approve this with the added condition that we talked about tagging for the access. And I'll second that. Okay. All those in favor, please say yes or raise your hand. Thank you. That's approved. Okay. Number two,

Denim has a site plan on the parcel known as 58 Corporate Drive. Sorry about that. Um, Denim Ble has applied for a site plan amendment on the parcel known as 58 corporate drive, Hobart for a 4500 square foot office space addition to the existing commercial structure zone highway business. Um, so this is out by um BCTC out on Lebanon Road and Corporate Drive or sorry, it is owned IBD, not highway business. That is incorrect. Um, I'm sorry, what did you say? It is owned IBD. Um, industrial business. Sorry about that. Not not highway business.

Um, but this is the original site plan that was approved. Um, and this will be their expansion, their office expansion. Um, but there were no comments during tech review and no staff concerns with this expansion. Yeah, it seemed to fit in the it fit into what they had already in that area. Would anyone like to speak in favor of this site plan?

Yes. Good morning. My name is Patrick Garrett. I'm with Denim Blight Company. We're doing the design and hopefully the construction for this. Um, as you stated, it's a 4,500 foot office facility to improve the uh working conditions and the infrastructure for the employees there. Uh, we think it'd be a great thing for for Hobart and the employees that work at the facility. It seems to fit right into the flow of the building and the structure done. It does. Thank you. Anyone else want to speak in favor of this Denim BL site plan amendment? Would anyone want to speak in opposition to it?

Commissioner, is any comments, questions? Looks pretty straightforward. How about a motion then? I would move to approve. Second.

Thank you. All in favor? Okay, that's approved. Me real estate real estate LLC has applied for a zoning map amendment. Sorry about that. Um has applied for a zoning map amendment from highway business to industrial business district on an 8.694 acre parcel of land located along Kentucky Highway 34 Minor Road and Kate Avenue in Datesville. And it like I said it's currently zoned highway business. Um in the 2025 flume it is uh designated as corridor but I will say the surrounding area that is in in purple that is all industrial um so it would go with the surrounding area

um even though it is not in in compliant with the flume. Exactly. We did discuss that actually we talked because there were only that two parcels. Yes. Those are the only two parcels that were corridor. Yeah. So, um which doesn't make a lot of sense given the location and adjacent properties,

but this is their uh site plan proposal. And um yeah, there were really no staff concerns about this zone change because it did go with the um surrounding areas. And so even if they break it up and put smaller things in there, it would still be in accordance with what um if they're smaller businesses, they can still exist in the industrial business district. Correct. As as they are already doing now, but I believe they are only asking to change a portion of those lots. Is that correct, Dale? Yes. Yeah. Dale Sheperson, a GE. I guess you're going to speak in favor.

Go ahead. I just want to explain the the smaller tracks are going to remain HB because uh in order for it to go to IBD, it has to be 5 acres or larger. Yep. So, we're going to leave the smaller. That's why we That's why we left it when we were doing the flume. That's why we left it to give them opportunity to break that up into smaller track.

Yeah. and and the the the reason for this the reason being that they're wanting to go to IBD of course you know this is meat tractor and uh they're they are expanding their business they're going to have a lot more construction uh heavy equipment items um so and when they do that the the parking lot to park that uh dozers you know excavators or whatever that needs to be on a gravel parking lot instead of a black top parking lot because it'll tear the black top all pieces. So, so they're wanting to put the the parking lot to the north of the building um behind the other HB stuff. So, not really, you know, they they want it to be seen, but they don't they they want to get it off the road, if you will. So, so that's that's what's going on here. And they're also going to um they're going to enlarge the building that is there now. They're going to build a new building that that will be coming in the future.

So the intent is not necessarily to split this up. It's there it's a single the intent is not to split up the w the parcels. It's it's a single business. The parcels are split, right? So um but yes, the all we're talking about is the 8.69 acre track. The the other tracks that will not affect them. Mhm. So, we're going to have a small enclave of corridor highway business inside the industrial um IBD. Mhm. Because they're too small to be it IBD.

Okay. It really started because um just because that's the rule. Because that's the rule. Yeah. And it this is one of those times where it makes sense. Yeah. Exactly. Because that makes more sense than giving them an exemption within IBD. Okay. Hannah, you were going to make a comment. Um, this this really started because like Dale said, they wanted to do storage, but that storage um gravel lot is not permitted in highway business and correct the only way to do that was through a zone change. Um, so

but they haven't a lot of outdoor storage as it is and always have historically and they have it on gravel lots. It's not really in keeping with the the HV zone that it's in. And the only zone we have that allows that gravel surface for the parking of the equipment is the IBD. And and it just makes sense that it's IBD because IBD is all around it, you know. Yeah. It conforms. That'll make it conform with everything that's around it. Right. Right. Dale, will they still sell tractors or agricultural equipment? Will. Yes. Thank you. Yes. That's one of the justifications for this.

Yes. They're they're not they are just expanding their business. Thank you. Thank you. Yes, ma'am. Would anyone else like to speak in favor of this um zoning map? amendment. Is there anyone who would like to speak in opposition to this zone amendment? Commissioners, questions, comments? No. I'll make the motion to approve.

Okay. Do I have a second? A second. Can All those in favor, please. Madam Chair, sorry. Uh oh, I was real close to Yeah. All right. The justifications the justifications laid out in the staff report talk about the uh comp plan goal of growing a diverse economy. One of those has to do with promoting a related businesses. There's also an action item in our comp plan for that promotion of businesses that says identify and zone areas specifically for agricultural business development. There's also um an objective under preserve community resources which says to promote the development of underutilized properties and I think this expansion might fall within that. Yes,

for sure. So I' I'd like to amend the motion to include that language. Okay. So does my second still stand? Yes. Okay. All right. Then all those in favor of the motion. Thank you. That's been approved. Is there anything else for public hearing? Okay. So, I need a motion to go out of public hearing. I'd like to make a motion. Thank you. And I heard there we go. And all in favor? Yes. And now we're going to go to new business. And I think under new business is the advisory committee report.

Yes. And we attempted to have a advisory committee with some guests to come with us and have feedback in regards to the tech amendment text, excuse me, amendment that uh went to the fiscal court and was sent back to us. However, weather precluded us getting together at the time that we wanted to get together. Mhm.

The our meeting place was closed. People were having difficulty. So, we're uh in the process of attempting to uh get that rescheduled as soon as we possibly can. And then uh after we receive that feedback from a number of people and and in just a minute, I'll be quiet and let Hannah talk about who those people might be. We will um then the advisory uh committee will come back to planning and zoning with recommendation in regards to that uh text amendment. So you want to talk about gathering those people together and

yeah I I did want to confirm um did uh did February 3rd at 11:30 work for the advisory committee? Was that good for everybody? I think so. Okay. Tuesday, February 3rd, 11:30. Yes. Yeah. So, you're going to send us a calendar? Yes. And I'll send you a calendar invite. Um, and I don't know. Am I allowed to say like all of the members that said yes? You might just say uh who they kind of represent.

Okay. Um, so we've got a good group. Um uh we've got people from the Parksville Water Board um that are going to be there, people from um the roads department in the county, um land owners, and we have um somebody who's in construction in the county as well. So, I think it'll be a good diverse input. Okay. Should be a good discussion. Yeah. I did try to ensure that a lot of the people were from the county because I feel like it'll um affect that. You sent us a calendar notice for 10:30. I think originally we had uh planned for 10:30 and then we now we're going with so you just need to modify that. Yes. Yeah.

And it's still going to be here. Yes, it'll be here. Probably in a small conference room over there. Okay. Okay. Do we know if the surrounding counties are five acres or one acre? Yes. I have sent out that question to directors. It's every every single county is so different. Mercer County is at two acres or two and a half acres I believe. Um with consideration of changing. Yes. Yes. All of them are trying to change right now. I know and similar push back. Yeah. Woodford County Woodford Woodford is 30 now. They want to be 50. So, but 50 50. They're at 30. They're at 30, but they want to match Lexington just because it Yeah. So every county is so different because they have different right objectives. Yeah. Yeah.

The reason I'm bringing that up is when when in the hearing when the county discussed this, the gentleman, the county representative who was pushing to go back to one acre said that all the surrounding counties were at one acre. So which is not true. You're just not. Yeah. Okay. No, there's there's lots of variety. Yeah. This is not an easy topic. Yeah. Okay. So we will plan on that. And uh as far as the

so just relative to those discussions the other piece was changing 40 acres or 40 ft road frontage to 100 foot road frontage. Are we entertaining other metrics other than just one acre at five acres? Absolutely. That accomplish the same sure. I think that my understanding is the objective of us is the objective of that meeting is to get input from the from these other variety stakeholders to say what works. Our objective is to limit development in the in the rural areas. That's what we said in the complaint

and preserve and preserve agricultural lands. So, how do we best do that? And what's the right way to write all of that into our what's the best way to do that in in sort of a balanced manner in given the fact that there are people who have a variety of opinions and our stakeholders in this but our intent was not to limit what individual land owners can do with their land. It's intentious to to women development and density outside the city women's. That's that was a feature of our comp plan.

The the the comp plan it what's what's really interesting and I I have to keep reminding myself the comp plan is government policy. It has been it has been adopted by the governments. That is the policy. What we are have to do now is to write the zoning law to implement that policy to make a strategy to implement the policy. Policy necessarily precedes strategy which we did. So now we have policy that's been voted on and approved by the governments. Now we have to have a strategy to implement that. Yeah.

Now, this then the strategy can lead to either a modification of existing standards or an inclusion of an additional area of standards. Exactly. But but what we're not doing is relitigating the the policy that's been adopted in the comp plan. Yeah. I think it's more of a discussion of how do we get there? That's correct. The policy is what what we're talking about is how. Okay. So, we will have that meeting. We will receive input. We will get together again in the advisory committee. We'll make a recommendation and we'll take as much time as it needs to take. Yeah.

Uh we don't need to talk about the budget committee. Uh personnel committee. Anything from there? Nothing from that. Um and any other new business? Nothing today. I would just remind folks that at our February meeting, we will uh elect our officers and look at any revisions to our committee members and and chairs. Can I can I ask a trivia scheduled in February? The trivia question had to do with the training that's over at the the golf course coming up. Yes. That they have on there. How many people are we gotten going as a group? Um and Rita as well. There's about five of us. Five of us. And Rita.

And Rita. Yeah, because Rita wanted to go to. Okay. You're taking care of the that part of it. Thank you. It's a It's a fun one to listen to. Sally and I had a great time last year. We had a great time. Yeah. Fun is not exactly the word I'd use for it, but it is. But think Think positive. But it's But it was interesting. Yes. It's interesting and it gives you another perspective to think about and it also provides us with some of our required training. I wanted to jump back to February business real quick. Uh where there was talk of committee assignments maybe you're already on top of this uh perhaps to send out what those currently are and have any preferences expressed for

who wants to be on what. I will I'll send it out today. Yeah, I believe Lisa had sent out earlier our our officers and committees um and who was on it, but um if there's any ads or changes to it, I think it's important to take a look at that and if there are people who have strong opinions about where they want to be or not be, they should speak up. And I'll bring a hard copy next month so we can just go over that together. And then that lasts for a year. Yeah. Okay. Any other announcements? Nothing. Okay. Ready to adjurnn? Motion to adjourn.

Thank you. All who are in approval, just stand right up. Thank you, sir.