Community Development Block Grant (cdbg) Commission - Regular Meeting

I'd like to call the meeting to order the development committee. So first thing is the minutes from the

Can

I do the roll call?

No. Sorry.

It's okay. Go ahead.

Alright. So just everybody speak up. Okay? Because we're having trouble hearing.

And there's a lot of people on Zoom today. So okay. Davis? Amy Davis here. Stelfer? Stouffer. Stouffer. Here. Sorry. Westminchin. Here. Stouffer? Here. Sorry. Knox?

No. Glazer? Glazer here.

Hershlub?

Here.

Engelberger?

Engelberger here.

Christensen said she would not be here. Crane?

Here.

Doctor. Anthony?

Present.

Ericsson?

Here.

And Deshant?

Here. Okay. Great. Thank you for that. We're all here. Thanks for coming out on a chilly day. So first thing is the, again, consideration of minutes, from the last meeting, which was November 7. Is there a motion to approve?

I move. Great. Okay.

Okay. All day bird. Hi. That carries spray. Okay. So let's see. Next thing is down to e e one. I'm looking forward to hearing more about this. This is yeah. Larry here who's going to speak in loud, and the 90% design documents. Larry from this is Larry from Spring. Alright. And does everybody everyone who's here knows everybody. Right? Yep.

We've got the golf from corporation. So we get here. So I'm happy very happy about that. And does everybody know so we gonna be embarrassed to you before I think we did. Erin, Nicole, So

this is Trey Bogart. He's our new operations supervisor.

He came to us started with

us December 1. Came to us from Northern Illinois University, but he spent some time at Kansas State University, Kenneth Kennewa. Kennesaw. Kennesaw. State. Kennesaw State and University of Tennessee. So brings a lot of experience in the operations side, and we're excited to have them here. They'll be running our our center workers, so they'll be responsible for ensuring all our setups here are are handled in a efficient and professional manner, and we look forward to have him on the team. And

I'm just gonna say I think that this is a key position that I just wanna make sure take through, you know, the whole budget process and. So I'm very. So, yeah, I think there. And then do we have a speaker today, Lauren?

There's a member of the public register to speak.

K. That's under.

E three.

K. Thank you. So, again, going back to, strain presentation, I've heard. So why don't you go ahead and start? And What? Sorry if I say it says you're speaking

up. But I just wanna be a sweet up thing, but it's like

And then also, if folks who are online, if you cannot hear Larry, would you just say something? Okay? Just don't raise your hand or whatever. Just say you can't hear. Alright?

Yeah. People have always told me that I'm soft spoken, and it's always been a positive thing. Because it means like this, we need to speak up a little bit. Yes. So the agenda today is pretty pretty simple. We've, been giving you kind of quarterly updates as to our progress throughout the year on the Lined Energy Center Exposition Hall expansion project. I'm gonna do a real quick orientation overview just to bring everybody up to speed on what's been accomplished, and then I'll show you what the design development package looks like and what's included in that package, which is nearly complete at this point in time. I'll just do a quick review of the schedule, and I'll make sure this works.

Yep.

There's just a little bit of a delay there, but I always wanna start these meetings by kind of backing up and just pointing out the importance of the big picture is that the guiding principle for all of the work that we're doing at the campus here is about creating a place based experience, and that's an experience that wants to complement and be aligned with the regional identity, the regional personality. And I'm looking at this is wide range of activities that would be happening at the Alliant Energy Center as far as gathering and connecting and so forth. So I just kinda reflecting back to our original purpose. There's been, you know, a lot of work, to get to this point, the several years' worth of visioning and master planning that a lot of different parties have been involved with, to reflect the direction that we're currently going. And, this first project is what we've circled here in red.

And, it's a very important project because it's it's really the first large expansion that, will will set the tone and essence of the further expansion on campus as the full master plan gets built up.

Excuse me. Is everybody online? Are you hearing Larry okay?

Yes. We can hear him.

I'm through. Good job. Alright.

And just to kinda orient everybody for what the project is, there's the existing Forum Building and the Admin Building. I would actually come down as part of this project, and a new expansion would go into that portion of the existing facility on the right hand side of this drawing. On the left hand side, all we're really doing is demolishing the end wall of the Exel Hall and then adding on the south addition. And you've seen some of these drawings previously, but these are just showing the components of the project. We do wanna point out that it it will be phased so that the existing Alliant Energy Center Expo Hall, remains in full operation throughout all phases of construction.

So the first phase is the on the left hand side, that's gonna be what we call a salt addition. And then once that's complete, there'll be new meeting room facilities, new expanded expo hall, new service facilities, and then we can take down the existing form and go forward with phase two, which will you see on the right hand side is in blue. Once all of that's done, we're also upgrading the mechanical systems for the existing existing building building that will have them at the completion of both expansions on each side. Again, this is a drawing just showing the parts and components of the full project when it's completely built out. The red on the left hand side is the self expansion with the new banquet hall facility and one meeting rooms and food service.

On the right hand side in blue is the infill project, which is another expansion, more meeting rooms. And yellow is the replacement of the admin building with in this facility. Yep. You'll see that that's on two floors. The yellow on the 2nd Floor is part of a two story admin function that's become part of the overall new building now.

2nd Floor will have additional meeting room spaces in in addition to the meeting room spaces that currently exist that we're meeting in today. Yeah. And, the rest of, the 2nd Floor spaces are largely mechanical mezzanine type spaces serving, the other portions of the building. This is just a 3rd Floor space that we were able to create with nice views over the entire campus. This would be a what we call a multipurpose space for different events that could use on that type of an amenity.

And then, this is the the other slide we showed last time. We've we've added the red dash line just to show you, how to circulate, through the the completed facility now. It's a circulation that connects all meeting rooms, all exhibit halls through kind of a perimeter circulation pattern. It's a really nice pattern because it introduces natural light into all of those circulation spaces. And you'll see that that connectivity also happens on the 2nd Floor.

Basically, the red dash line connects elevators and the stairwells and so forth so that, everything's interconnected. And then you've seen these renderings, pointing out that, really, the design hasn't changed significantly at all since the last time we met. What we're doing now is actually moving into definition of these designs. So, the renderings that we showed previously, generally are the same. This is of a new bistro component, and then, this is the south edition.

And then you've seen, just a couple of interior renderings of the meeting room spaces, the banquet facility, the bistro, and so forth. So that's just an orientation to get us, started here. And, what we're in now is what we call the design development phase, and that phase is, nearing completion. And, the purpose of design development is to fully define the scope of everything that's going to be included in the project. The drawings, are not developed enough to construct the project yet, but we wanna make sure that we have brought enough, information that everything that's included in the project is shown.

And you'll see that, it was, over 500 sheets of drawings, already, And it's complemented by preliminary specifications through the parts and components and systems that are included, and it involves site architecture and the handle systems and electrical paving, all the different components that make up the complete project. The this is an example of the overall floor plan that's no longer a schematic drawing, but is actually a design development drawing now. You can see there's a lot more detail in this drawing. I'm just kinda pointing out that it's a very large project. And as such, we had to divide it into about 11 different components so that these components of the building can be enlarged enough detail to communicate what's involved in the project.

So you see a key in the lower right hand corner. That's the key to all the the different components of floor plans. And, again, we're just trying to describe the full scope. Within that larger plan, we've blown up really all the different major areas within the project at this point. So what you're gonna see in the progress that we've made with design development is you're generally gonna see these enlarged floor plans.

These enlarged plans include definition of what the walls are, the doors, the rooms, different the plumbing fixtures, and so forth. This is just an example of the restroom facilities to start out with. So you'll you generally wanted to point out the different types of amenities associated with the restrooms that the new facility will have. In addition to men's and women's restrooms, we have lockers and showers for the staff. We have adult changing rooms, unisex, family rooms.

We have first aid stations, sensory rooms for people that need to break away from maybe the the, you know, the activities and so forth that are happening within the facility. And then, we also have, a restroom that has adjustability so that based upon the different events that can occur within the facility, we can add more stalls to the women's restroom or vice versa as needed based upon the events. And then you'll see that everything that we're doing in design development is done three-dimensional. So in addition to look with plans, just sort of to see who's is who's, like, three d drawings, whichever easier to answer. That's quite a bit of detail.

You'll see that a lot of things are starting to get called out specifically. Another example of, going from the renderings that you saw last time, basically, that design, has stayed the same, but now we're generating floor plans, reflected ceiling plans, interior elevations, and then these three d diagrams to take that rendering and actually, everything that, would be in space.

You give us, like, a minute. Is that okay?

It

was like, you can't see the room on the Zoom.

This is like when you're employed, that like, it's everything that you could go on.

We we good to go?

Is it? Can we just I just wanna confirm the speaker. Can I can you hear us on Zoom?

Yes.

Yes. We can hear you. We can see you. Thank you. Okay. Thank you. Sorry.

So this next drive is just an example of the ganglion space. Again, we showed you the rendering last time, and now we've introduced it to have floor plan ceilings and interior elevations. And and, again, a lot of notes, stuff, and I know the materials, the components, and so forth, but, really, weren't all about in the renderings yet. This is all gonna be real helpful as we're updating your cost estimates just making sure that we're not missing anything. And then same thing with the concourse spaces.

You'll see how they've advanced now with more detailed floor plans and ceilings. You see the rendering in the lower left hand corner. Now we've kind of elevated those spaces, called up the materials as well. And then there's, that's all architecture. That's interior design.

All of the mechanical, electrical systems, everything's also designed in, you know, three d, and it's basically all part of one massive model, a three-dimensional model. And, the mechanical systems are shown here. This is just an overall mechanical system drawing in three d. Few things to call out in terms of the mechanical systems are what's circled in the middle is your existing central plant. It's important that we keep that central plant operational during the first two phases of construction so that the existing building stays up and running.

But then for phase three, we'll be even upgrading a lot of the systems in that central plant. There's also new chillers and cooling towers being added at the as well. On this drawing, you'll see a difference between what's drawn in dark lines versus, shade lines or bath foam lines. So bath foam are existing components of the distribution systems that will remain, And, dark lines is the new equipment, that will be added as part of the product. Again, that was an overall plan that we do have much more detailed plans that are part of the design development set now.

On the top is a plan view of that central plant. You can see how we've broken out three d drawings for the chiller plant and the boiler plant and, you know, those various components. So just trying to communicate the difference between what we've seen earlier and now where the the overall project has advanced it. This is a zoning map. So it's related to the environmental zones within the facility.

I think there's over 30 different temperature controlled zones that all need to be broken out separately. So this is a part of defining both systems within the overall facility. The there's single zone units for each exhibit hall because it's one large space. We have we have banks of meeting rooms that multi zone zone systems, you have individual control of each of the different agents. It should be a a real nice, comfortable facility.

And then in terms of the audio visual systems, same level of detail. Everything you see on top are just different components of audio visual systems, of speakers and screens and control pads and things of that nature. We have overall ADA plans now. We've broken it down room by room, and, we'll, you know, so to be able to visualize some of those components and how some of these special meeting room spaces would would operate, what features you got. So that's, just an update.

It's really a progress update to see where we were and how things had advanced at this point. The, schedule, I just took a clip of the overall schedule, from the year, And then you'll see that, we wrapped up a 90% set and submitted that for review, in November. But we received back the feedback and comments from the owner, And, we've implemented, the majority of those at this point, and we're basically at the completion point of this design development phase of work. Now this entire completed package now, goes to our cost estimator, who is looking at it currently, and we're just gonna be reconfirming our previous cost estimates over the next few weeks here. So we should have all of that completed, for the first part of next year.

And as we've shown before, things are on pace. Actually, the project's been going fairly smoothly, and we're wrapping up the design development this year as we move into 2026. I will be beginning construction documents. And remember I said that's just the difference between showing the scope of the work and actually providing all the documentation necessary to actually construct that sort of work. And about fifteen minutes, and I'll be able to or agenda items. Any questions?

Go ahead, Ellen. I thought

I asked this before, Larry, that as a reminder, is there soundproofing in between those meeting rooms?

Absolutely. Okay. That I think that's one

of our biggest issues in the in the country. I was

just at a conference, and

we literally could hear every single scene that being said in the room next to us. It was very distracting.

Yeah. When I said it went to design development package, we actually identified what y'alls are made of them, and they all have sound brittings attached to them. And it's not just the fixed walls. It's also removable partitions that being specified to to have the appropriate acoustical separation. Perfect.

Where are these solar panels?

It's solar ready because we've we've structured the building now to be able to add them. The electrical system has been designed to add solar capacity as as needed. So

Got it. Thank you.

Anybody on the line? Do you have questions? And were you able to hear Larry okay? I think I see supervisor.

Yeah. I just wanted to just a question about the AC zoning. Is that throughout the whole building that it's gonna be changed or just the additions?

It'll be updated throughout the entire building. There's, like, a controls project that's underway right now that's part of that solution, but, it'll be fully resolved as part of this overall expansion.

Okay. I know that's been a problem in the past, so I just wanted to make sure. Thank you.

Go ahead.

Yeah. I was intrigued by the, idea that you can adjust the stall capacity in

the bathroom. I've never seen

how how is that? Is it about an end wall that moves or something? How is that?

It's there's toilet stalls in the middle between the men's restroom and the women's restroom. And those stalls are exactly the same, whether it's men's or women. They're designed exactly the same, and there's actually walls that can come out or be added. Removable. Removable walls. So you can add more stalls to the women. Or

Okay. That's under stalls to

be allocated for one side or the other depending on

And it's a feature that Exists on some of the restrooms now, but we're also moving that quickly. Okay. Thank

you. Can everyone online? Are you hearing me? Okay.

Yes.

You are? Okay. Great. Someone said they couldn't. So, okay. Any other questions for Larry? Now's our opportunity. So let's see. Did you wanna add anything to all this? Yeah.

I just

I just wanted to add that, you know, if if you noticed on the on the drawings that depicted the entrances to the meeting rooms and the the the spaces, you can see a significant increase in the fixture, the finishes that than what's currently done. Right? So as you enter the Mendota Room 5, I think was the example, it is a significant improvement to what we currently have. So that should give us make the facility seem a little more prestigious than Acroly is. And so I think the the upgrades will certainly increase the marketability of the facility and the image of the facility and certainly the flexibility of the facility.

We have 13 meeting rooms, and now we have 29 moving forward. The the ballroom will be a significant improvement to our operation. And even that, just making that feel more impressive than just a an open space. Right? So it's a carpeted floor. It's got a it's got a a unique ceiling. It'll have all the AV equipment that we need. It's right next to the kitchen, so getting the food to and from there will be very easy. It'll have a drop off lane from the outside, so getting people in the building and out will be fairly easy. And it'll be as United Connecting as they come. I'll just add because of

the question about acoustics. So the ceiling treatments are highly acoustical. And, you know, so it's decorative about ceiling treatments so they have the aesthetic, but also capturing a lot of sound. It should be, you know, a very useful performance in those spaces. And

since it's it it is a a significantly larger facility that we currently have, as Larry mentioned, there's sensory rooms, which have ADA restrooms and lactate rooms. Those are spread throughout the facility. So you don't have to walk all the way from one side of the building to the other to get from those rooms. They're gonna be spread out throughout the building. So trying to get a get a sense of what our customers are going to want and design all that in.

Will there be a bathroom on this floor closer to this room?

Yes. This room actually goes away and turns into a walkway. And at the end of this walkway, there will be a large set of bedrooms.

That's just something that that was the it's great to get more rooms, but it's also facilities like this is happening up there.

Sure. And the nice thing is right now, there are no 88 restrooms on the main level of this facility. And the and the new park, there will be at least five pairs. Four four pairs. K. Go ahead.

Quick follow-up just because you mentioned it. You said Yes. There was you referenced, like, it'll have amenities and features that our customers want. Mhmm. How was that information gathered? Was it anecdotal? Listen. I'm trying to remember. Have you interviewed customers like World Dairy and others to figure out, like, what features are most valuable? Was that taken into account?

Yeah. Absolutely. In earlier phases. Okay. I mean, last year, we were in a schematic design phase. We're doing a lot of that visioning and kind of understanding the user needs. This year, we were taking a lot of those comments and just developing them. But, yeah, it's it's all components of the experience. It's the aesthetic components. It's the, like, the ability of the audio visual components that they do not have as well, test the shift control. All of that should create, you know, much improved experience for you as it looks.

And they work with the the firm out of Denver called Perkins and World that designs these kind of venues all over the world. So they they have a lot of input. I'll mention this later, but but I'll

move it to the front of

the agenda right now. January 21, we are having least the invitations went out on Friday to all of our customers. We're gonna be sharing a lot of this detail with them, get their input before we technically move into the construction document phase. So just to make sure that everything we've got in here is what they what they're expecting. We're gonna be trying to change it

if they find anything and make any recommendations. Yeah.

We can make changes even during the construction document changes. Might cost us a

little bit, but we'll definitely. Alright. So one point I had was I assume in the Drawing Square, Huber Building is not based into account of the Huber Building. It's not there. Yes.

K. We'll get into that

Yeah. I believe. Okay. Great. Alright. So any other questions for Larry? Sounds good. So okay. Well, thank you very much. Thank you.

You're very welcome. Thank you. Appreciate it.

A lot of exciting stuff there. So alright. So we're going on to e two, the chairs update. The only thing that I was going to mention is, first thing is just looking ahead. Obviously, we've got a lot of things happening.

2026, there will be a lot of, you you know, things happening between construction docks, the exhibition hall, and also, you know, the calcium. And I'm also excited about spring and their their stormwater management report and parking and, you know, access to the whole site. Really looking forward to those, as well as whatever we can do to, you know, make the AEC successful. The better things go here, the more that we're making, helps us with our budgeting process for twenty twenty seventh, which all over is challenging as it was this year. So better things go here, better for us overall.

Second thing is communication and outreach. We will talk a little bit more about that, but we've got a couple more meetings scheduled with neighborhoods. And so we've been on the South Side kinda like what we did before. It's too cold for a picnic right now, but we are gonna have two of those at least. And then also regarding the engagement, I'm running again as I told everybody, I think, and then have been having smart interactions with, nearby neighbors.

So I've got some interesting feedback from that as well. So generally positive, you know, overall. But, but, anyways, that communication going in case there's something some other thing that I'm not aware of or concerned about. So I've been doing that. So that's community engagement. And so that will go on to whichever is the director is. Robin's in here today. He had a family health issue. We have Sonia. And so

Kevin's gonna kick us off.

Okay. So take a break. Take a

Did the person wanna speak first?

Sorry. Yes. If we can have a there's one person to speak on e 3 that didn't say which item on e three. It is Samuel Dewald. And so I'm going to I saw he was on. I'm gonna promote Samuel.

He's online? Yep. Okay.

How long do you have?

Five minutes.

Five minutes? Okay.

Samuel, are you there?

Is he on?

Thought he was rejoining. He's on.

Samuel, can you hear us?

Yeah. I can hear.

Okay. Alright. Go ahead. You have five minutes.

Okay. I just, wanted to emphasize. I know, we've talked you're talking about proposals for the Colosseum. When I last talked to director Schiebler, he wasn't sure about what might be involved with the grid. And I'm a stagehand.

I've done work in there for twenty years, and I've been rigging in there since probably at least 2012. And I'm just really hoping that there's gonna be a lot of work going into that grid. And I actually, like, had some ideas. There's modular things that you could do that would probably be very cost efficient in something like a mother truss system or a mother grid that you could hang from the strongest points of the ceiling and then you'd be able to actually hang more in there. There's some pretty good examples, at least one good example of a similar building in Mississippi, the Biloxi Coliseum, that they did this.

And it actually sounds pretty simple, something that they were able to hang in the ceiling in just a few days, but they and they fabricated it all off-site and, you know, it you'd store the parts. And then over the course of a week, you could actually install it. So, yeah, I I mainly I just wanted to emphasize the the need for the grid in there because, you know, we used to as local two five one, the riggers and stage ins, we used to get shows in there with big hangs probably at least once a month, which if you look at this year, it's I can think of maybe three. And I'm sure you guys are aware that that's a major limiting factor for what, we've been able to book in there. And, yeah, I guess that's it.

I just wanna I mean, it's really important to to myself and actually, local two five one in the the industry and probably I know we have Frank Productions in town. I think they would, you know, really be excited to see upgrades like that. And without those upgrades, I don't see even really a major future for the for the Coliseum. So, yeah, I was hoping I would see thought that I was gonna see proposals, the RFPs more before I spoke. But but, yeah, that's all I wanted to emphasize, the grid.

Grid. Grid. Grid.

Okay.

Alright. That sounds great. Thank you, Samuel. We appreciate your input. It's something good about it. So but that way more. So thank you very much for speaking today. We appreciate it.

Oh, no problem. I appreciate you having me.

Yes. Definitely. You have a good day.

Yeah. You too.

Thank you. Go ahead. Were there any questions for the speaker? Yes. So we should save it. Okay. Alright. Thanks again. K. Have a lovely Alright. So we're

update the committee on what we've done to date on the RFI and the RFP for the mixed use. We've got a lot of great meetings with the city. Thanks to Heather setting all these up and getting these scheduled. We've had, I think, three meetings so far, three or four meetings. We have many more planned.

We've had some great dialogue, and I think there's some great cooperation and great vision for, working together and making a lot of this happen. So we're really excited to move forward. Just an update on the RFI and our discussion. So we we have the the questions that we shared with the committee. We'll go over them in a minute, but I don't wanna get your feedback before we send them out.

We've had the meetings with the city on the zoning. So as as you all know, we're the entire campus is zoned as a in parks and rec, and we're having conversations with the city about rezoning the parts of the campus that are shaded in yellow into a mixed use designation to allow us to do more activities out there right now. We're limited to what we can do within the the parks and rec designation in order to accomplish what we want in the mixed use. We'll have to rezone. And then we've had some conversations with the city regarding tip parameters and what what we can do, what we can't do, what's there, what's I was kinda we wanna try to get everything lined up before we send out the RFP itself so that the developers will have a good understanding of what what will be permitted out here once everything's done.

So our timeline for this is we're in the predevelopment period right now for the RFI. We wanna finish that. We think we we should have that out by think we have in here q one, probably closer to, like, January '1. We'll give the, we'll have that out there for a month. We will then take those and those responses and and get the entitlements with the city done hopefully in q two and then get the RFP out sometime in q three, q four of next year for their new title. So the initial use permits, the zoning.

I'll go into that a little bit later. Okay. That's what yeah.

So the draft questions we had that we shared with you, we really wanna kinda get a sense from the developer what they think the the mix out here is. And so the first question is really just to rank the in order of desirability, the different types of uses we think that would be useful out here. Really trying to gauge from them what's what they see is the most important. And then tied with that would be then how much gross square footage would they assign each one. And really kind of helping us format with with the the space utilization we think will be out here.

Third is, obviously, the biggest question we have out here is, you know, multifamily residential development and how important is it to them? You know? If it wasn't part of it, would they would they participate? And then the follow-up is if you have multifamily units out here, what complimentary services do you have to have to support that as well? So really kinda trying to sense from them how important they think the that, you know, having a residential development out here is.

And then would there what what other assets would they want? Entertainment, sports, convening venues? Again, would they have any interest in the Old Avenue parcel? And then the last question is basically what else should we consider in relationship to development this area? Any thoughts from the committee on questions we didn't ask that we should ask?

It's yeah. Football. Oh, I think it was the month last week, and it's it's related to parking. I've actually thought we've been into a question, but but maybe we with those same uses, what

are your ideas around ratios or or serve those directly.

I don't know how specific

it needs to be, but that's

and then the other thing that I would suggest, and this is probably already there, but just to make sure that they're fully aware of what's happening here. And and maybe just a thought, like, do they need more certainty about what's happening happening at the Coliseum so that they can think about complementing that? Or just just something to think about maybe the the time of the rabies.

Yeah. So we the RFP, by the time that goes out, we should get a policy and situation resolved. So this just kinda helps us get a sense of what yeah. I think everybody knows. In in the RFI, we list we have a lot of that section that we had in the RFP for the policy about the whole master plan and the whole community and all that stuff. So they so they'll see that in there that there is ongoing projects on what they are.

Well, I going general question related to that. That was my question as well. How are is coordination between you between what could be three projects going on at the same time? If things go well, we might you know, it might be very different entities putting up large buildings, potentially, a hotel, maybe it locks the coliseum.

Maybe it doesn't. Who's gonna be

overseeing that? Is the is the master how's the master plan gonna be either enforced or referenced, or what's the body that's gonna be doing?

Well, we will be enforcing it. Right? The master plan And we. That's what I mean.

The county. The county's part.

So who specifically in the county, whether it was me or someone from the exec's office or public works, I I would imagine probably going maybe accommodation of people and probably people from the court council as well.

Like, an implementation committee or something? I mean, it makes me just think that's that was kinda your question, if you don't mind me saying. You were asking, how how do you know what's happening here so you can make a great plan? And and, Corey, I think that's gonna be coming up if there is a really clear plan for how those sorts of Yep. I think that needs

to be slated moving forward. And that's a big part of the reason why we have Vandevol as well is that they bring that expertise to whom by coordinating all these projects and and making sure that they do move along at the same pace.

I'll get into a summary of how the entitlement steps work together that shows that we're starting to think of those entanglements. It's a word that we borrowed and thrown around, for how, you know, the impacts of one project on another. So we're starting to piece that sequence together at least, and I'll give a high level overview of that.

So I ran these questions by my team, especially those that went out there pretty consistently. Can you speak up?

Yes, sir.

I can. One of the big things they talked about was that it feels remote out here. So talking about how we can connect the campus more into the city, whether that's incorporating Lingua Creek, or, you know, something in that area where it just feels easier to get on campus. Was really big. Hotels were really big. Kevin, you and I have talked about this quite a bit about just the capacity of hotel space out here. The challenge is some of the hotels struggle when there's not stuff on campus, and we try to keep them as full as possible. It does help that they're branded now or they have a flag, because now they're getting bookings through that. And the other thing is egress. We know that when a big event is here, egress is very difficult.

So as we think about adding things to campus, which could be very exciting, how is that egress gonna be planned to make sure that people aren't leaving with, I had to wait three hours to get off-site, and now that's what they're leaving with as opposed to this really great experience that they just had here. You know, ranking, I don't think this is gonna surprise anybody in this room, but we rank the sports facility number one, followed closely by hotels and restaurants number three. Because, again, being able to activate the campus when they visit something here and give people a reason to come here, especially if we can connect it better to the city, But just keep the campus vibrant more often than when there's nothing here and

it just looks like it's closed.

So just a couple thoughts from our team.

And egress is a pretty important topic as we are close to finalizing the first phase of the traffic plans. We probably will have because we have a tight around between now and our January meeting. We probably won't have anything done between the event. January meeting, but definitely by the vet room meeting, we'll be able to bring the preliminary plans for them to handle the traffic up here, which do include some improvements. And and all this does kinda tie into it.

Right? Because as we talk about TIF, you know, that there are certain restrictions that you can use the TIF on and what you can't what you can't. So that's why we we kinda wanna get all this information as the county understand how these pieces work together. K?

Doctor. Anthony, did you have a question?

I just thought, the question that was asked before about, how you coordinate between, these three different things was an interesting, question. I do think, there does need to be an oversight slash coordination, function, to address that. And then also, just a statement, you know, For me, being a part of this project was a struggle early on because we weren't getting anything, moving, but now, it looks like things are really moving well. And so, kudos to Kevin and team, for, all the work, that you've done, to kinda advance this project forward. It feels like, we've got some, momentum.

And, now just hopefully for the RFI that's out there, we that we get the right type of activity, you know, on those grounds to really kinda make this something special. So, again, just, thanks for your work, and, I'm getting excited about, what's happening.

Great. Thank you. Supervisor Engelberger, do you have a question? I thought I saw your hand up.

No. No. I'm just listening. Thank you.

Okay. Alright. Hope everybody can hear okay who's online.

Yep.

Okay. Good. So I have a question. So the RFI, when our next meeting is January 12. So will it be done by then, or will we be

able to review something that we need? We'll be able to review something. I don't know if it'll be done done at that point. Okay. But it's different than the r two in that it's not in proposal, so we can't ship.

Right. So we'll see it again. I don't know the question I got. You go back one slide or who's driving? Oh, I maybe it was what you said. It's on the next slide. There you go. K. Not that. Okay. So I guess what's the third one? Sorry. The Olin. Not that one. Okay.

Oh, the other direction. That section of Island Avenue. So that's the first part the excuse me. Other yeah. That's right. Yes. Whether it's nothing right now. Right. Oh, okay. I didn't know that was referred to as a sign, but makes sense. Alright. Any other questions? Just a wordsmith.

You asked about indoor sports facilities and then sports or live music related. Do you mean outdoor sports, or what does that mean? Maybe just clarify that. Because you have sports twice, and you mean board? Do you ever had been to sports?

Don't know. No more sports. Well

All the sports.

Yeah. Sports. That's been everything. All sports. That. Okay.

Anyway,

just maybe clarify that. Okay.

So that is Yep. So That was a right? I would put it on the b. So I'm guessing Good. Alright. So we're at three B, everybody. Okay? Okay. Thanks.

So I'll go into a little bit more detail on some of the conversations that we've been having about the entitlement. So that specifically being the planning and zoning approvals that are required for various components on the site. A lot of different pieces, of course, happening here. This is just a master plan graphic with the labels, specifically the three pieces we're talking about. A for the Colosseum, b for the XHAL, and d encompassing two different parts, one being what we're calling that Olin Avenue site up at the top since it's a little bit segregated from the rest, but would have a likely similar approach to rezoning as area d, more center of the campus.

So starting to talk with the city in more detail about, the approvals that are needed for these different pieces. And then worth mentioning that the approach to each is slightly different. So uses are different. The zoning district is likely different. The roles and responsibilities, the individual parties that will be running these things through the entitlement process is likely different.

So, again, that that note about coordination, I think being really critical to understand how the timing and sequence of all of these fit together. It's a really simple graphic that I can read through a little bit that just starts to give you a general idea for a sequence and a general idea for timing. There is a lot more detail that will go into each of these things in terms of public notice, specific land commission, urban design commission, council meetings with the city, but this is intended just to give you a high level flavor. Things will definitely change as we go through. Moving from the top to the bottom, we'll start with the Xhal.

So we know that we're likely going you know, it's an expansion. So from the city's perspective, an expansion of the uses are going going to require a conditional use permit. That's what a CDP is, and that's one of those key city entitlements. At the same time and and concurrently going through the process, this whole area is, within an urban design district. So that's what EDC is, the Urban Design Commission, and that will, focus on some design components of the exterior of the building.

So, applying for those two pieces, the CDP and EDC seems likely possible in q one of next year since as Larry described, we're at the 90% construction. So there's enough there where that pieces out ahead of the rest where those applications could be made. Q two, roughly, you know, depending on how those things move through the city meeting schedule, Approvals could be granted for the ex hall piece. That, final feedback, any details that come out of city approvals could be worked back into the construction documents, and then theoretically, q four, that could be ready for bidding and moving into construction. The next one on the list being the Coliseum.

We do not know the details yet of of what the proposal includes and how that will be negotiated through the county process. So that's really the next step to understand, moving into preliminary design and then understanding of what applications even apply to this. We don't know for sure if this has to go through a city process for a conditional use permit, for example, because use already exists. You know, is it triggering something for, expanded use? You know, is there going to be a lot more traffic or, you know, employees or or different things in the city ordinance that trigger that we need to get, like, a CP.

There might also be from the county's perspective desire to get additional use permit, regardless of whether it's triggering those expansion, factors in the city's eyes because this was in town zoning. And, after being brought into the city, it does not have a city approved conditional permit on books. Similarly, question, do we need UDC approvals? Well, we don't know what exterior improvements are gonna be made in the policy. Do we need that?

So there are a lot of questions that, we're still working through, in these zoning meetings. We'll be meeting again this coming Friday to ask some of these questions with the zoning staff. So that that's just a flavor for you all of the things that we're talking about. And then theoretically moving into approvals stages towards the 2026 once these things are ironed out. Then for the mixed use areas on the map that we just looked at, it was the two yellow areas, the D.

So a likely, rezoning those areas from the rest of the campus to something different into a mixed use that would accommodate things like housing or hotels that that the existing park and rec zoning does not accommodate. But first, we'll release this RFI, get that feedback from the development community. Should we be considering housing? Is there information that we just need back from respondents that helps inform the zoning approach? And then going to the city with the two sort of main main steps for for this mixed use area, which includes adopting the master plan formally, understanding we're gonna be asking some questions about what really that includes.

Is it some high level development parameters as opposed to adopting the full 2018 master plan document. You know, where do those all those details become regulatory or not. So we'll be here at City about what that means exactly. And rezoning, we think that it's appropriate to go to an RMX zoning district that's regional mixed use. There are some things that might lead us in a different direction.

For example, the RMX zoning district has a two story height requirement. That is likely going to be okay for the type of density that the master plan anticipated. But what if there's a situation where there's a one story component of a building or on the Olin App site? Is that treated differently? So there are some other zoning district options that we are exploring. And then finally, a CSM. That's a certified survey map, which refers to land division. Is that something that needs to be explored? So there are a lot of moving pieces. Chuck asked about entitlements and that earlier arrow, that Kevin shared of sort of RFI entitlements and then RFP.

The idea here is that the county would get ahead of some of these before advocating the development community to respond to an RFP, and that would, again, be the master plan and the rezoning. There are a lot of details that would come after an RFP response that the county's not going to do. That's that UDC and then conditional use permit approvals after a partner is chosen, but this helps set the stage and reduce some of the risk for the developing community by getting these two pieces done before going into the RFP. And then the RFP can reference those, conditions. So moving from that graphic into something that's a little bit more visual, to try to explain where these different pieces land.

This is just an exhibit of potential parcels, potential zoning areas. Things could definitely change as we keep going. Just explain some of the pieces that are shown here in red. You see some numbers, the big ones, one two three. Those are existing parcels.

For the most part, the entire area is zoned P and R, parking right through the city. The conditional use permit that I referenced for the Coliseum and the X Hall, those are outlined in yellow. Those might get that conditional use permit but stay in the same zoning district that it is today. And then the transparent purple areas that would likely be resolved to be determined what sort of parceling is going to happen. If there's a land division, that's what the smaller numbers are.

This is just a graphic for us all to start talking through as we go through. So you just. Are so we have a whole campus, but it is actually divided in two separate land parcels. So that's the one. You know, north of the main drive coming in is is one parcel, and then the two is everything to the south of that except for the hotel. The Spark is a separate lot. The boat will I'm not sure. So, like,

I'm sorry, land parcels the best of buying back with the city or us? Or

They are existing parcels of record from I I don't know when they were established that way. So it's a historical. Yeah. Probably 03:00. Okay.

But that's separate from child and stuff. Yeah. Yeah. Yeah. No. This would be with the register. I need oh, okay. I mean, this is an example. I'm I'm not saying you're gonna do it, but you you could you could convey Lot 1 separately from Lot 2 means it's already been played using robots if you wanna. But, yes, there there there there's there's separate legal description. Okay? But for our purposes, what type of plan, if that makes sense.

This just helps us to understand which area it it can help facilitate Aviso just as one example. So one be at the front of John Nolan. If that were to be a separate parcel, we would very easily be able to put that in an outreach to the city and say this is the legal description and the boundary of the parcel. That's funny. Okay. So so

one and two excuse me. Which we have only just three is Right now, it's part one and two. We would do a CSM to create a semiper.

Three is actually existing semiper.

That's where the spark is right now. Yeah. So that's that's great. But when I look at it, I think it is one whole side. Mhmm. You know? And I'm looking at it as functional and seeing, like, the exhibition hall and the and that the the the buildings, pavilions as one maybe with the Colosseum. Right. And then, you know, be in housing, that would be, like, a different area functionally, and then over, you know, mixed use or whatever. Or John, the one where Brian, that's a functionally, but he's like, okay. So it's just a legal thing. It's just the background. It's important. So got it. K. Yeah.

And I'll I'll point out one thing on this map. This is a little. Also, in three, we're showing that subdivided. We have spoken with the owners of the Spark. They are interested in building a new hotel that would be connected to the expansion of the Exhibition Hall.

We did get permission from the county. The sheriff will vacate the Fair Center by December 31. We've engaged Strang to, start the process of getting the permits to tear it down. So we anticipate by the end of summer that either that building will be gone or will be in the process of being demolished. The the owners of the Spark have also engaged trying to design a 140, a 150 room hotel wrapped around a 600 stall parking structure that will obviously have more parking than is needed for that hotel.

And so we will as we talk about our capacity issues here. So those conversations have have progressed to the point where they've given us permission to talk about it publicly, and they will that will now start showing up on the master plan as a new development in that area. So that that's 3 B? Is that 3 B. Yeah. So the one that the the letter to the for the marking to the left of the big three is what that would be.

And how many rooms is that?

Beautiful. Probably a 140, 150 living. Yeah.

145 maybe. Don't use.

That's the other one. I think it's as far. 140. Ish. Dougall probably in three d. Yeah.

And it would be connected directly to the the expanded exhibition hall closer to where the entrance to the ballrooms. So, really, would be a high high interest space. And the parking will be critical for us as the type of events will attract the ballroom will want covered parking.

And so

we have covered parking connected to that end of the building will be pretty significant. And I know Chuck

is been

trying to get that ferro center tore down for years, so it's our Christmas present to Chuck. Great.

They could go ahead and put it there.

Any other questions on sort of sequence?

Yeah. Just so got Comments back on the map, just to build on something Sony was saying. So the the red lines that have the historic parcels of record today Okay. If the county wants to amend those in any way, you know, to make it easier to convey air rights or land needs or or, you know, for whatever reason. The way to do that is do that certified survey map, the CSM that was on the the sequencing thing. So it can be reconfigured. There are a lot of, you know, a lot of things that go into that. Like, every parcel has to have access to public street. There can only be up to four as a CSM. Otherwise, it needs to be a flat up.

But that's that's kind of either here or there. But I just wanted to stress that that's not forever. Those red lines can't change through a through a certified survey that they could change. And then the other comment that I have that I think will come up Friday is that the conditional use areas that are in yellow may need to grow and include some of the the parking that's, pertinent to those buildings. And and what that means is that, like, this large service parking parking lot that many of us parked in will need to be brought up to to current zoning standards along with the Expo Hall.

So that I've mentioned that to Larry a little bit. We'll talk about that more Friday, but those yellow areas might just grow a little bit based on the the sites.

And then that's when in the sequence when the CDP application is made, the city's helping us understand what the boundary of that area should be. And then, you know, whoever's responsible for the applications will be tasked with I'll see the parking stalls and ensuring that it meets these requirements for that and the design standards.

And wouldn't you have that same potential consideration for policy and the others because there'll be parking considerations for all of those that will be sort of blurred on the maps. Or how how does that Well does that work?

A really good example, I guess, is at at the malls, if you imagine, our regional malls. I think Bon Mar was the big the the biggest kind of most recent huge investment. And so the zoning staff kind of drew, you know, a line of influence, if you will. Like, where where does the parking for Bon Mar happen? And so you'll see that that little chunk of the mall is brought up to a different level of standards for landscaping and whatnot. And and so it's it's a matter of you know, this the city wants everything to come off the code, but also from a practical standpoint, realize that with a phased project, an evolution like this, that it needs to come in in chunks.

So it's like a adjacency thing, a designee thing? Yeah. Yeah. Okay.

Cool. That's

Yeah. Yeah. Fun. That's interesting.

And then finally, I wanted to acknowledge that we had a meeting last week with the city staff, the team that works with TIF tax and fees financing. So, really kept this high level. What's shown on the screen here is a map of the existing tax increment district number 51 that was adopted relatively recently in 2023, which is a good thing for timing of development out here. But we just kept this high level of what are the city's policies for use of TIF, what are the underwriting policies for standards that need to be met in order to work with TIF assistance. And and we just really aren't into that level yet of what can be what can be funded or assisted with TIF.

It's really just keeping a high level understanding what's in the plan right now, what were the development value projections for the campus, what sort of public improvements are anticipated nearby. So this one as well, we'll need to get into a lot more detail, but we don't know yet what the development team is interested in. We'll wait for that RFP, and we'll think about this at the same track as we go down developing RFP, and more will be to come on this.

And what other questions? So that would be the thoughts. As I have so questions are answered, it would be to expand to 51 or to 53.

What's that?

It currently covers the whole the whole alignment. There's I can't just

Oh, I guess okay. You're that's the yellow boundary.

Oh, so it's always in.

Okay. Alright. Alright. I was missing the boundary line. Okay. I was I was looking at all the, yeah, the the the more intense stuff that I missed, the big boundary. Okay. So it's it's there. So just go ahead.

Well, connecting dots, when and if and how would a tip thinking or thinking management tip be a question you'd wanna ask in. That's something you'd wanna ask over there while you talk to the developers. That makes sense to the RFP stage, or might you wanna bring it into RFI?

This Something that I think we can set up

for

the RFI, but it's at the RFI stage, developers aren't investing time or resources to identify what uses they're developing, so it might be a hard question for them to answer.

More RFP. So Okay. Thank you.

I had a question. Is the area that's shaded, like, blue or gray, that's the city of Fitchburg?

That's right.

Right? Okay. That's what I thought.

Yep. Okay. Yep. Sure.

Alright. Any other questions for Sonia? Everybody online hearing everything okay? Any questions? Anybody? Maybe?

Can continue to hear well. Thank you. Great discussion.

Okay. Alright. Wanna make sure. Thank you. Okay. So that was the okay. You're done. Okay. Thank you. That was that was great. Alright. So the next thing is, three c. So, policy and RF update. I believe that's kind of

Yep. And I can't say much more than the emails we sent last week, so we got one response. The evaluation committee is hard at work evaluating, the the proposal. We're treating it as in the same manner that we would if we had multiples. So, at this point, that's really all I can say.

Well, that was short. I

can fill in if you want. So couple of things I just wanted to bring to the community's attention that, one, we do have the the client meeting again January 21. Look forward to getting some good feedback from them on the on the Exhibition hall. We are doing a a segment called All Access with Andy Garcia. It's a PES segment.

Yeah. They'll be coming on-site on Wednesday to film that. We will focus on the importance of in person events and the economic impact event of facilities like the Exhibition Hall have on communities, and we'll also be focusing toward the tail end of the the segment on the expansion of the Exhibition Hall. So we're gonna kinda use it as a sales tool for Madison, Dane County, and the Exhibition Hall. So we look forward to that.

We also are trying to get a handle on what the economic impact of the campus is on Dane County and Madison. Ellie connected us with the group that she uses, and so we're we wanna get a couple of different bids. So we're meeting on Wednesday or Thursday with folks at UW Whitewater that for them to give us a proposal so we can we can get a sense of what the alignment center means to the community, especially as we start the next phase of the Exhibition Hall expansion, and that's raising funds and trying to make a case for the need for an expanded campus and what the impact was from out of me. And those things going on as well.

Any other questions for Ted? Okay. Anyone? Alright. Am I forgetting anything? Okay. Okay. Well, with that, I guess, everything you want to mention. So next meeting is January 12 then here, hybrid. It is gonna be here. Right? And our thought will be better than me. Yeah. Soon. Anything that's not on the agenda, Also allowed by law. If not, do I have a motion to adjourn? So moved. I guess. All in favor. Yes, sir. Thank you very