Airport Commission - Noise Abatement Subcommittee - Regular Meeting

Let's call the meeting of June 9th of the Public Works and Transportation Committee to order. Roll call.

Chair Engelberger. Here. Supervisor Betcher. Here. Supervisor Brosha. Here. Supervisor Bally. Here. And Supervisor Eicher. Excuse me.

Okay. Thank you.

Supervisor Eicher just came on.

Okay. Okay. Sounds good. First item is B, consideration of minutes. Minutes from the May 19th Public Works Transportation Joint Meeting with the Airport Commission and minutes from the May 19th Public Works and Transportation Committee meeting. Two sets of minutes. Is there a motion to approve both sets of minutes? So moved. Moved by Boettcher. Second. Second by Boettcher. Period. Anything on the question? If not, all in favor say aye. Aye. Aye. Opposed?

So ordered. If I could be marked as abstaining as I wasn't present.

Yep. Sounds good. Thank you. You bet. Okay. C, transfer funds. We have none. D, referrals. We have just a handful of referrals tonight. First one is 2025 resolution 336, award of contract, the Weiser Brothers General Contractor Incorporated for the construction of Dane County RNG maintenance shop and office building. And I'd like to have John just give us an update on what's happening with this.

This came before the committee Maybe a month and a half ago or so. And we had asked to have it tabled. We're now recommending denial of this resolution. We had put this bid together. Actually, Allie in the white shirt there had put this whole bid together. And we put it out. We received bids. And right as we were receiving bids, we were also doing an assessment of the R&G plant in terms of the future of it. And we needed to finish up an engineering study that we're doing right now. The plant is seeing reduced capacity or efficiency of the plant. Part of that's due to the age of it and certain systems within it. And in addition, we are going to need to process even more gas with the new landfill being built across the road. So we're undertaking an engineering study to assess all that. That is actually going to finish up early next week. We are now working on an RFP to go out for vendors or firms to provide either those improvements to the gas plant and or a full replacement of the gas plant is a possibility as well. With all of that, we put this award on hold because we did not want to use up a big amount of footprint within the limited available areas on the site for this building, not knowing what might happen with the gas plant. It's now been on hold long enough, and we also know we're doing this RFP. By the time we get through the RFP process, these bids would not be able to be honored any longer.

The contractor knows about this?

We've talked with them extensively through this, and if this action is taken, then we'll give them that final notification.

Okay. Any questions for John? We're looking for a motion to deny the contract.

Motion to deny it.

Move by Betcher. Second. Second by Bollock. Okay. Is there anything else on the question? If not, all in favor say aye. Aye. Opposed? So ordered. The motion is denied. Okay. Next item is 2026, resolution 37, accepting S.S. 4A grant funds from the City of Madison for the County Highway Comprehensive Safety Action Plan. Is there a motion to recommend approval? Sure. Moved by Boettcher. Second. Second by Bollig. So we have a speaker on this, and we also have Clement. Do you want to... I guess... Let's take the speaker first. So Steve, you're speaking on this item?

Yes.

Okay. So you've got up to five minutes to address the committee. Go ahead.

All right. Okay. Thank you, Chair Engelberger. Yes. Hi, committee. I'm Steve Books. I live in Bay Creek, just pretty close by here. But I travel around doing fun, believe it or not. So I think these funds are a good idea to accept and to use wisely. It's really not all that much, but I have one concern at least, and that's at Highway 51 and at Hanson Road. I hope we can put in plugs for where it could possibly be used for whether traffic lights or traffic lanes or turn lanes. But Hanson Road is a busy street right now. It goes east from Highway 51 out by the airport. and it turns into East Park Boulevard, crossing the interstate. And that area has really been built up with UW Health and East Park Boulevard runs into its big long curve and it eventually runs into American Parkway. So it's really the back way to get to American Parkway from Highway 51. To me, I was just recently out at the UW Health area there, visiting somebody in a facility out there, but coming back to take a left turn, going south on Highway 51 from Hanson Road is a dangerous situation. And it seems like... That intersection could use work. So I'm just putting a plug in for that intersection, possibly use the funds a little bit for that. So that's it.

Okay. Thank you, Steve. Any questions for the speaker? Okay. Thank you. Clement, do you want to give us an update on this?

Yeah, thank you, Chairman. And I don't know what I can comment on what the speaker said or not. No, you don't have to comment on that. Okay. All right. Yeah, so I applied for these funds about two years ago, and it had some challenges because there were some changes in the past where we knew administration. They added some additional requirements, so it went to litigation, and I think they went through that huddle. And so and so now the grant has been approved. So because it has been approved and it's a grant, it's one of the requirement is that it has to be accepted by County Board of Supervisors. So that is what we are doing right now, which is the next stage to present this grant of a total of $400,000. It's an FHWA grant that is coming through the city of Madison, and it will be used for a comprehensive safety analysis for the entire county on county highways. And so Yeah, I really recommend that this grant be accepted and we really need to move on quickly because the clock on this grant has started. And since an FHWA grant, I have about two years to make sure that this project is completed. Okay. Any questions for Clement?

Just to be clear here, it looks like the grant says $500,000, but the county has to pay $100,000 and then the fed's giving us $400,000, right?

Correct. The county has a matching, a 20% matching, which is worth $100,000.

Right.

Correct. Alan? Yeah, so just curious, do you think the grant will work now as a result of the litigation or the new administration back off on their changes? Just curious. Yes.

No, when the Trump administration came, they made some changes to the conditions on the grants and they were going back and forth with the city and the county and everybody. So it took a while. Otherwise, we should have been doing this about a year and a half ago. So I'm just explaining why this is coming just now because it's already in the budget. It has been in the budget for over a year. And I'm just explaining that part of it. Better late than never, right?

Yeah, better late than never. Okay. Any other questions? If not, the motion has been made and seconded to approve and recommend approval for Resolution 37. If nothing further on the question, all in favor say aye. Aye. Aye. Opposed? So ordered. Thank you. Okay. Item three is 2026 resolution 42, award of contract to J.P. Cullen and Sons Inc. for the initial building and infrastructure construction of Dane County Sustainability Campus. Is there a motion to recommend approval? So moved. Moved by Boettcher. Second by Colin.

John, you want to go ahead? Yeah. So we have two major construction projects going on or about to be going on. And one is the landfill itself and the infrastructure around that, the berms, the fences, the roads, et cetera. This is the second major construction project. This is essentially for all the buildings and the areas around the infrastructure and roads and areas around the building. So there's the Waste Education Center in our office as one of the largest buildings. scale house building, and then the mechanic shop. We got good bids back. We received a total of six bids, all very tight. JP Cullen was the low bidder, just under 23 million. There were two bidders within 250,000 of that. So they're very good bids. We feel comfortable with it. It's within budget and we're recommending approval.

Great.

Questions for John? Okay, motions have been made and seconded to recommend approval for Resolution 4042. Is there anything further on the question? If not, all in favor say aye. Aye. Opposed? So ordered, thank you. Next item is 2026, Resolution 44, authorizing Stoughton lease for joining forces for families program. Human Services, PEI Division. Is there a motion to recommend approval?

So moved.

Moved by Colin. Second. Second by Volley. Shireen?

So Joining Forces for Families rents the space on Main Street in Stoughton. We've been in this space since about 2015. And the lease, we're a little bit late on this one, the lease actually has expired at the end of May. But we wanted to go ahead and stay in the space and renew the lease. So this is for a one-year lease with another option to renew for one more year for $400 in them, which is there's no increase from the last lease actually.

Okay. Any questions for Shireen? If not, the motion's been made and seconded to recommend approval for resolution 44. Nothing further on the question. All in favor say aye. Aye. Aye. Opposed? So ordered. Thank you. Thank you, Shireen. Number five is Resolution 2026, Resolution 45, Addendum 1 to the Contract for PLC Programming Automation and Operations Support. Is there a motion to recommend approval? Moved by Colin. Seconded by Bally.

John, go ahead. Yes, EvoLogic is the company that actually built from the ground up our entire logic control system for the R&G gas plant. So the original contract was kind of their renewals and basic maintenance of that system. Since then, we've done a number of larger capital projects, including a bulk hydrogen sulfide removal system. And so they had to do more intense programming and adding new systems that ate up a good portion of that budget. So we're looking to amend the contract and add to that dollar amount.

Okay. Any questions for John? Okay. Not a motion.

Yeah, go ahead. The $10 savings in operating expenses was a typo, I'm guessing.

Must be. I thought I'd be either going, boy, you guys are ridiculous.

Somebody hit a key. Okay.

So motions have been made and seconded to recommend approval for resolution 45. Is there anything else on the question? If not, all in favor say aye. Aye. Aye. Opposed? So ordered. Thank you. Next item is item 6, 2026, resolution 51, authorizing lease with employment and training association of Dane County Inc. for space at the Dane County Job Center. And I understand there's a problem with this one. So Shireen, you want to just tell us a little bit about this?

Yeah. So, um, EACA has been at the job center for a while. Um, and we were all ready to review this lease. Um, they signed the lease, but a few days later we came back, they came back to us and said that their funding is in question. Um, so they might have to reduce the number of spaces that they have at the job center. So instead of moving forward with this new lease and then introducing an event, you know, an addendum to the lease to reduce their spaces, we thought we'd just hold off on this one and postpone it until we have the exact number of spaces that we need.

We need to work that table for just two months. I would suggest tabling it until the next meeting at that time. Next meeting's the 30th of June. The motion of table bill three. So we've got a motion to recommend postponing to the next meeting, June 20th for resolution 51. Anything else on the question? Not all in favor say aye. Aye. Opposed? So ordered. Thank you. Okay. Next one is item seven, 2026, resolution 56, contract change order number 245 for the jail consolidation project, Doty Street, migrant as a contractor. Is there a motion to recommend approval? I'll move that. Moved by Bolling. Is there a second? No second. So we don't need a second anyways. Steve, you want to go ahead?

Yeah, thanks, Chairman.

So this is for renovation work inside the public safety building. The scope of this change order is related to the kitchen renovation area. When we were in there, well, previously I brought a change order to the committee here where we encountered some existing walls that were But when we got into it, we determined that they were not. So demolition is underway. They just started earlier this week. And the change order in front of us today is for the reconstruction of that. And some of the coordination has to go along with it as far as like the mechanical ductwork and things like that along that wall. Haven't been any surprises yet, but we basically are expecting to reconstruct it as planned. And it'll all be the new security codes. Was it covered in the original change? No, the original plan was to maintain some of the existing walls. The thought was that the walls would have been constructed properly back in 93 when it was originally built. It turned out to be a hollow core block wall, so it was all reinforced and built out. We actually had a guy in the demolition we found that they were grounded about two feet off the ground that they quit. So who knows what they were doing back then.

Any questions for Steve? The motion has been made to recommend approval for resolution 56. Anything else on the question? All in favor say aye. Aye. Opposed? So ordered. Thank you. Okay. On to item number, item E, items requiring committee action. First one is action item 33. a declaration of reciprocal easement agreement, conditions, covenants, and restrictions. Is there a motion to approve? Move. Move by ballot. John?

We'll let Allie pick this one.

Okay, which Allie are you talking about?

This is Allie.

Okay, go ahead, Allie.

Hi, I'm Allie Radzak. I'm the lead project engineer for Gaines County's Department of Waste and Renewables. Um, these, um, declarations are for the new sustainability campus. Um, and the sustainability campus is divided into two lots. Um, and because it's divided into two lots, the city of Madison, um, zoning code requires declarations, um, to establish shared access utilities and maintenance between the two. Okay.

Any questions for Ellie?

This is an easement with ourselves between our two partners.

As you so want.

Okay.

Motions have been made to approve action item 33. Anything further on the question? If not, all in favor say aye. Aye. Opposed? So ordered. Thank you. Item number two is action item 34, contract change order number 244 for the jail consolidation project. Contractor Myron Construction, your motion to approve. Move by Bollock.

Steve, go ahead. Thanks again. So this change order is basically adding in scope that we had removed in a previous construction bulletin. If you guys recall, that very large change order that we had regarding the life safety, we called it CB 1072. It was all about the smoke zone containment, the fire alarm system that go along with it. Uh, it was a very large construction bulletin and, uh, the designers had inadvertently removed, uh, fire alarm pull stations at the, at the deputy stations. Um, and so when the transition team discovered that they were not in the project, they asked about it, uh, asserted that they need to be inserted into the project. So, uh, we're just putting them back into the project. And like I said, it was credited in that last change order. So we're just adding the scope back in.

Okay. Any questions for Steve? Okay, motions have been made to approve action item 34. If there's nothing further on the question, all in favor say aye. Aye. Opposed? So ordered, thank you. Item three is action item 35, contract change order number 43 for the public safety communications new facility, Lutz Lane, Bobo Brothers building as a contractor. Is there a motion to approve? So moved by Betcher. Todd, you want to do this one?

You bet. So here we have a change order to Vogel Brothers. There's three points to this change order. One would be changing the monument sign from a masonry base to a cast in place. The second one is to add a couple concrete pads. One is for siting with utilities, the transformer. And another one is to add a little bit of a sidewalk. It's not there. The other one is a small electrical scope for the blinds, for the motorized blinds.

Is there any questions for Todd? If not, motions have been made to approve action item 35. Nothing further on the question. All in favor say aye. Aye. Opposed? So ordered, thank you. And the last item for Requirement Committee Action is Action Item 36, Contract Change Order Number 44 for the Public Safety Communications with New Facility, Love Lane, Vogel Brothers Contractor. Motion to approve. Moved by Colin. Todd?

Yeah, so again, another change order for Vogel Brothers. This one here is... simply a mess by our design team. They did not put floor drain in the fire protection and suppression room. So what this will require is going through some foundations and then excavation out to get to sanitary. So it's a quite a bit of excavation to get out underneath the parking lot entirely in the sanitary system. Majority of the cost is an excavation here. And then there is obviously plumbing scope. And a little bit of, there's just a little bit of electrical work on this one as well. But otherwise, it's mainly to add that floor drain to the room.

Questions for Todd? Is this in-house design team?

No, this was our architectural team that designed it for me.

Our own?

No, contrary to the law.

Okay, yeah. Anything further on the question? Motions are made to approve action item 36. Not. All in favor say aye. Aye. Opposed? So ordered. Thank you. Yep. Discussion items and presentations. I don't have anything new for this meeting. We'll hopefully have something on the agenda for the next meeting.

I'd like to bring up a possibility though. Go ahead. And this came up because When I was on a school board, we used to do this every budget cycle, which was there was a lot of employee angst at the time because we were talking about health insurance and everything else. So we set up meetings for the board members to meet with the staff. And we divided it up based on our committees would meet with, would set up a public meeting where just the staff could show up, no management, nothing, nothing recorded, but just a chance for them to come and say what they saw in the budget in a way that would not have any repercussion or anything like that. You know, so they could talk about their health insurance concerns, or they could talk about ideas that they saw that they felt could save money within their department. And I'm just wondering if, I don't know if the county's ever done stuff like that before, but considering, especially after seeing the memo that went out from the county exec, it seems like giving them a chance to at least discuss that before we get so hard into the budget that they're really not going to have the input that they probably would like to have. Would that be problematic for anyone if we did something like that?

Isn't there an insurance advisory committee?

Right, but they're all appointed people who go to that meeting and speak. But for the average worker who's just out there, that's a limited committee. I don't even know if there's anybody from the Alliance Center or from the airport or from the landfill that has anybody on that committee. So a worker out there won't even have anyone really directly to talk to.

I mean, I think like the insurance advisory committee and all these committees where it's best to budget are open to the public. The employees have always come to these meetings and they're, there's no ability to retaliate from the county because you come to a meeting. So yeah, I think there are avenues already. I'm not saying you can or can't, obviously you can do it what you'd like, but I think there's avenues already. Yeah.

And also I think, uh, non-represented employees.

I'm talking about any employee who for some reason felt that either, you know, especially since Act 10, about going through or not going through some other channel, they just felt less comfortable. Yeah. I mean, we heard how many.

So how did it work out at one of Key's schools?

Usually we'd have 10 to 15 people show up at a meeting and it would, or just an open forum. And they come in, they talk about something maybe specifically in the English department or something about, oh, why did we rebuy these math textbooks since we were going to change them in two years? And then everybody goes, oh, yeah, why did we? Maybe we shouldn't or something like that. A few comments on facility stuff. But a lot of it was they really wanted to voice what they were feeling to the people who were going to vote on it, not just to somebody they felt wasn't. Was it a high percentage? No, of course not. Like I said, 10 to 15 people out of, I think we had 400 staff isn't super high, but it was just another opportunity to try to reduce the feeling that they're getting voted on without a way to say something directly to the people voting on it.

Well, I know the administration does have meetings and the executive meets with employer groups also. Caleb, do you want to say anything about this as the administration?

I know the executive has had some meetings with some staff from different places, I know Alliance, I kind of hear what's going on with them. I think she's also doing some services to staff. So she's been doing the rounds on staff members as well, kind of more informal chat. It's been going, I think, pretty well. I think people appreciate FaceTime, so there could also be similar appreciation for both of the committees that might also have peers and inside of what might be an accomplishment that has been through the Department of Supply.

I know AEC has meetings with the employees. Do you guys?

Yeah, we have regular labor relations.

We'll take it under advisement. Maybe we just need to hear about that if we felt like going to them. But listen, I mean, I tried to go to the public budget once just because It's great to hear in the newspaper later on what we say, but to actually be there and hear stuff is totally different.

Also, recently, just in the last couple of years, this isn't related to the employees, but the administration has been allowing the chairs of each of our committees to attend budget meetings or pre-budget meetings when the departments are reporting to the executives. Anything else on that? Okay, thank you. If not, let's move on to item G, reports to committee. Steve and Todd, report on change orders under 10,000.

Yeah, we'll keep it short tonight. We've only got three to report on. The first is for the Dane County Clerk's Office renovation that is underway. The first change order is kind of... A zero cost change order, basically incorporate addenda into our drawing and specification set just so that everyone is looking at the same base level set of drawings as we kick the project off. So more basic than the moralization of the three addendum that were out there in the bid window. The second change order is for Mendota County Park redevelopment, change order 12 should be our final change order here. $6,000 to add traffic control signs and additional painting. There was reflective crosswalks. I think there was up to seven new signs, movable bases, and symbols that they needed to paint. Finally, public safety communications change order number 42 This is basically a revision to electrical, basically outlets and data for the raised supervisors bridge and admin support areas. It is a raised bridge. So they wanted those outlets a little bit higher than what they were originally drawn. So you need to revise those. So that was $2,066 to revise that electrical layout. And that's it.

Any questions for Todd? I'll go first to you, Todd. I'm loading up for next week.

We're on a machine out there.

No change orders from the JLM. Hey, that's good. We don't want change orders. Unless there's zero change orders. I've got to give this money back.

I've got a very small one.

Okay. Each future meetings, items, and dates. Our next meeting is Tuesday, June 30th. Right here at Alliant Energy Center. And I don't know if we want to talk about budget meetings. We had a notice that was sent out for PWT 929 meeting, and then a 106 and 1020, October 6th and October 20th regular meetings for budget meetings. Anything else you wanted to say on that, Mindy?

Nope, just that those are the dates that we have currently held. And if we need to, Another one on the schedule will go through that further. Sounds good. Yep.

At some point after the summer, we'll be hearing from our departments on budgets. And I think we're also going to do some reviews on all of our departments as far as oversight and that kind of thing. So we'll look for our departments to give us some updates on some of that stuff in the near future. I have a comment on items not on the agenda. I don't think there's any such other business allowed by law.

Mr. Chair, would it be all right to have Allie and Allie introduce themselves?

Sure. Why don't you go ahead and introduce them.

So this is Allie Rathsack and Allie Miso. Allie is our lead engineer within our department, and Allie Miso is one of our solid waste engineers. They are overseeing all of our major capital projects right now, so the landfill and the building construction. So it's very likely they'll be coming in and giving updates on change orders, especially the change orders under 10,000. So I just thought it'd be nice for the committee to hear from them or let them introduce themselves.

That sounds good. And like Todd does, you're going to send us emails on change orders.

Sounds good. Should all look the same. Okay.

Welcome. And, uh, Probably be hearing from you in the next couple of years. Not longer than some of your construction. Your buildings will be done when, John?

September 30th is the estimated completion date right now. Oh, sorry, 2027. I didn't think this summer.

But then we've got a major construction, at least one major construction project for the landfill every year for the next eight to 10 years.

There's always other... You're talking the filler and the liners and all that kind of stuff. Yeah, we're all tapping ones all the time.

That's a construction.

Has that all been already or is that just the first phase has been on that? Just the first phase. Yeah. And how many phases were there on that? Like seven? Eight. Eight? Okay. Sounds good. Yeah. A lot of stuff coming up, so... Okay. Anything else? If not, motion to adjourn is in order. Moved by Colin. Second. Second by Balag. Anything on the question? All in favor say aye. Aye. Opposed? So ordered. We're adjourned. Thank you.