Airport Commission - Noise Abatement Subcommittee - Regular Meeting

Public Public Works and Transportation Committee meeting of May 5 to order. Roll call. Todd?

Here. Supervisor Engelberg? Here. Supervisor Brochet? Here. Supervisor Bolling? Here. Supervisor Eicher? Excuse me. I'm coming late. Yeah. YGP Colston? Here. And YGPU?

Here. K. We have a phone. K. Thank you. So First order of business is, electoral officers. So I'm gonna ask for nominations for chair.

I'd like to nominate supervisor Egelberger.

Okay. Second. Is there any other nominations? I need a second. Oh, you can. Doesn't matter. Any other nominations? Any other nominations? I'm not hearing any other, nominations. I would, ask for a motion to, have a unanimous ballot cast. Is there a motion? So moved. Moved by Balik. Second by Bruschuk. Anything on a question? All in favor, aye. Aye. Opposed? So ordered. Thank you.

I'll do the best I can do. Continue, working like we have in the past. Thanks. So the second, nomination would be for vice chair. I'll open the floor for nominations for vice chair. Are there nominations for vice chair?

I'll nominate, supervisor Betcher.

Supervisor Betcher has been nominated for vice chair. Are there any other nominations? Any other nominations? Any other nominations? Hearing none, I would ask for a unanimous ballot to, I'll close nominations and ask for unanimous ballot to, have supervisor Vetra Vetra as vice chair. Is there a motion? So moved. Moved by Vallek. Second by Brewster. Anything on the question? All in favor, aye. Aye. Opposed? So ordered. Supervisor Gutcher is the vice chair. You wanna say anything?

I just wait until something happens. Okay. And we'll hear from you then. Like every good vice. K.

Appreciate it. Nominations are over. So what I'd like to do before we start item c is just introduce everybody. We have a new committee here. So I'm Mike Engelberger. I'm the supervisor for District 35, which includes the area, and, been on the board for four years starting my third term.

Supervisor of Dredger, District 25, which is the village of Wanakiti. This is gonna be my third year of this.

I'm Colin Burushak. I represent District 1 that's downtown neighborhoods surrounding the capital. Been on the board for ten months now.

I'm Jerry Bali. I'm been on the board now for fifth I'm in my fifteenth year. And, previously, I did work out here at the Alliance Center for thirty six years. And I don't know why, but I retired and ran for office. And I

I guess that's about it. K. Is Annalise online? If not, Annalise Eicher, represents, the Sun Prairie area, portion of the Sun Prairie area, and, she's a new committee member. She she's a previous chair of the board also, so we're glad to have her on the committee. I'll introduce her. I'd like to have our our YGP members introduce themselves. Alex, go ahead.

Right. I'm Alex. I'm a junior at Waunakea High School. We're just nearing the end of the YGP term,

but I feel like I've learned a lot through this committee, and I've really enjoyed my time here. Good. We have two Alexes. So, go ahead.

Larsen Alex, a senior at High School. Yeah. Yeah. I thought local government was interesting and like a nighttime.

Okay. Thank you. Mindy, why don't you go ahead?

Yes. Mindy Diaz, public works. I am staffing committee, so I'll be helping you guys with AV needs and recording your minutes and helping you with agendas.

Todd Draper, director of public works.

John Welch, director of waste and renewables.

Steve Richards, deputy director of public works, and I'm the project manager for the jail. So I come to all of these because I bring.

Hi. I'm Chadine Walker. I'm the interim director at Henry Vila Sioux, and my home role is deputy director at Alliant Energy Center.

My name is Caleb Frostman. I am the chief staff and account executive at Las Aghaar in about seven weeks. And I'm Kevin Shockler, executive director. And who do we have online? Who else do we have online?

Alex,

go ahead and introduce yourself.

Hi. Alex d Smith, Dane County Parks' park planning manager.

K. Do we have anybody else online?

Yeah. Jeremy Rock, project manager, project engineer for Dane County Highway Department.

How are doing, Jeremy? And you're substituting tonight for Clement

That's correct.

The highway commissioner. Anybody else? Okay. Well, we'll have a few others in future meetings if they're not on. Once in a while, we get people from the administration. We get who else do we get? Airport. Airport and a couple other of our committees that'll the zoo, other committee that'll show up when we have issues, to deal with. So Real estate. Real estate. Yep. Shereen. So you'll meet them at another time, another meeting. Okay. So let's go on to item c as consideration of minutes.

We've got the minutes of March 24, public works and transportation meeting, and we've also got the minutes from the April 9 public works and transportation meeting, which was a joint meeting with the personnel and finance. They're looking to approve those minutes. So moved by Vetcher. Second. Second by Vollek. Anything on a question? If not, all in favor say aye. Aye. Opposed? Still ordered.

Thank you. Fund transfer is d. We've got, I think we've got 11 items tonight. Item one is, resolution twenty twenty five resolution three fifty eight order contract for the Arctic Fox exhibit. Construction at Henry Vilas Zoo, Randall Avenue.

I'm gonna tell you that, this particular item, we have already approved it. If you look down here, we approved it, four to one on on 02/24, and then it went, it hadn't gone to the to the zoo commission at that point. So that went to the zoo commission. They postponed it for until their next meeting. It did go to the zoo commission on, 04/14, and they passed the the resolution, by a two thirds voice vote.

And so the the resolution has already passed. And unless there's a a motion, from somebody that voted in the affirmative to, to approve this resolution, it's just gonna move on to the to the personnel and finance committee, believe, and then to the full board. So I'm gonna say there's no action on this item unless I hear otherwise. Mister chair, I

just Yeah.

Go ahead, Colin.

Can you just tell me who is the

the Novo? I believe it was our new vice chair. Yeah. So I

I voted no at the time because it had to the suit, and I thought

it shouldn't have gone there.

But she said it's been enough

So and it did, and we've now passed. So I don't think there's any further Alright. Yep. To do on it. Okay. Item number two, twenty twenty five, resolution three sixty one, addendum number five to the contract for Paradigm Software LLC support service and licensing. Is there a motion to recommend approval to the board? Is there a motion? So moved. Moved by Balik.

Second by I gotta I gotta get the names straight here. I always used to screw up and now I got. So okay. We've got a motion to approve resolution three sixty one. John, is this yours? Whose is this?

Yes. This is my

You wanna talk on it?

Yep. So this is for the scale system at the the new site. Paradigm is the name of the software company, the scale company that provides all of our scale systems at the landfill at the current site. So this is an amendment to their existing contract for them to provide all the software and some hardware related to the scale at the new landfill site so that both sites will be using the same system and be compatible.

Any questions for John? Okay. We got a motion to recommend approval for resolution three sixty one. Anything out of question? If not, all in favor say aye. Aye. Opposed? So ordered. Thank you. Number three is, 2025 resolution 409, award of contract for Lonnie Lake Farm County Park boat launch, parking lot improvements at Libbey Road. Contractors, Poblaki Paving. Is there a motion to recommend approval? So moved. Moved by Ballard. Todd, you can take this one?

We're gonna have Alex do this one since Alex DeSchmidt's

on board. Okay. Alex? Yeah.

Can you hear me?

You bet.

Alright. Yeah. Thanks for having me. So, yeah, this is an award of contract, for reconstruction of, the Lonnie Lake Farm boat launch on Lake Wabisa in the city of Madison. Dane County owns, and operates three boat launches on Lake Wabisa. This is one of three, that we're starting reconstruction on, and we're excited to get this one going, and likely, anticipate construction to kinda start midsummer on this one.

Okay. Any questions for Alex? Okay. Motion has been made to, approve, recommend approval for resolution four zero nine. Anything on the question? If not, all in favor say aye. Aye. Opposed? So ordered. Thank you. Item number four is twenty twenty five Resolution four nineteen, award of professional services agreement for the multi building mechanical systems improvements project at Henri Vanas Zoo. Is there a motion to recommend approval? Anybody gonna move it? I'll move it. Colin?

Okay. Motion's been made to recommend approval for resolution four nineteen. Who's taking this one? I I start here.

So this is a word of contract for Grave Engineers. This was our department. That's the proposals put out. We've created three proposals for this scope of work. What this is is kind of a catch up on deferred maintenance where there's several facilities that headline capital line for replacement of HVAC type equipment, that we are going to put under design with this, consultant, and there'll be two bid packages that will be awarded out of this effort later this year. K. Questions for Todd?

If not, motions are made to, recommend approval. Resolution four nineteen. Anything further out of questions? I skip.

I always always start seeing these more, taken to this committee. This this wasn't, this is a budget amendment.

Is it? No. It's a business It's already been approved. Yeah. Okay. Yeah. I'll tell you just most of our stuff that we deal with has already been approved in the previous budget. So what they're doing is they're

I

see. See. They got the money allocated. Now they're bringing the resolutions forward. That's how most of ours go. The two thirds for the Yeah. From the Yeah. The two thirds has to do with what it is and certain certain types of motions have to have different just like at the county board level. You know? Okay. Yeah. So Yep. Makes sense. Yep. Any other questions? Not yet. Okay. Yeah. I'm I'm gonna explain a couple things after we're done with these also, but, with how how we go about things here. So motions are made to sec are made to, recommend approval of four nineteen. Nothing else on the question. All in favor, say aye. Aye. Opposed? It's ordered.

Thank you. Number 5Is 2025Resolution422, award of contract for construction of the Garfoot Creek Bridge at County County Highway, KP Cross Plains, or Town Of Cross Plains. Contractors are RG Houston. Is there a motion to recommend approval? So moved. Moved by Betcher. Todd, you're pick this one?

This will be Jeremy.

Jeremy, from highways. Go ahead.

Yeah. So this structure, is currently a a 16 foot span structure just west of the Village Across Plains. It's located in town across Plains on County Highway KP. Like I said, 16 foot span, roughly 28 feet wide. We're proposing to, lengthen that bridge to 25 foot span and widen it to 34 feet just to make sure that the the structure keeps up with with, the hundred year storm events that we've been seeing.

Yeah. Working with RG Houston, had a number of projects with them in the past, been a good contractor to work with.

Okay. Any questions for Jeremy? If not, the motion has been made to recommend approval for resolution four twenty two. All in favor, say aye. Aye. Opposed? So ordered. Thank you. K. Item number six is twenty twenty five resolution four thirty six. Agreement for the pavement replacement on a county trunk CV Lake Road from State Highway 19 to Vinbruh Vinbruh or Vinburn Road in the village of Windsor. Is there a motion to recommend approval? So moved. Moved by Balik. Jeremy, you're take this one also?

Yep. Go ahead.

Yeah. So this is a cost share agreement with the village of Windsor. Been working with them the past number of years to get this project completed. I did quite a bit of work last year. It's culvert replacements. In total, this roadway is 2.98 miles long. So this year, we'll be fishing up the roadway, pulverizing, relaying, and then paving the roadway, replacing curb and gutter, replacing storm sewer, replacing retaining wall, that's located out here, and then, improving the turning movements at a number of intersections out here to truly help the the community that, the the village of Windsor, which has grown quite a bit.

K. Questions for Jeremy? So, Jeremy, this, can you explain what how that cost share works?

Yeah. Yeah. So we have a cost share policy. It's located on the county, website. But, basically, when we have a county highway that goes through a municipality, in this case, the village of Windsor, we request that municipalities pay for a a portion of the roadway if they are requesting things that, make the highway more urban in nature.

So, like, a rural highway with ditches, we we typically don't ask for a caution around. But, out here in the village of Windsor, there's a number of locations of curb and gutter, storm sewer, which is more of an urban element, in different actually, out here as well, there is a multiuse pass for, an intersection within the village that will be cost sharing on as well. So a number of those items that, again, make it make a roadway more urban in nature, we we ask for, depending on the item, typically a $50.50 cost share with the municipality.

Okay. And are are we doing this ourselves?

Yep. That's that's correct. Well, some of the work, I should say. So our county crews, they they plow snow in the winter and then, do construction work in the summertime. So, they'll be out there. They're the ones, putting in the retaining wall, replacing the storm sewer, and then doing the the grading work for the intersections. We we do contract out the concrete and asphalt work for these projects. So those have gone to different contractors.

Okay. And they're included in this price?

This price, the one I believe it's $1,600,000 is our portion. That is for the cost share itself. So this this is just for the cost share agreement itself. The rest of the projects, which is a rural roadway, will be, at the county's expense 100%.

I just wanna clarify for some of the new committee members here on how we do some of this. Some of it we we hire contractors to do some of it we do ourselves. There's just different factors that depending on the size of the job and that kind of thing. And how about engineering? Can you talk a little bit about that for project like this?

Yep. Yep. Engineering. So the highway department, we have three design engineers and one, construction engineer. So design engineers, they were, for the most part, the ones designing, the the highway projects. This one, one of my, coworkers, she was the one that designed the CV project primarily, and then, of course, we helped on different components. For some bigger urban projects, we we do hire consultants that, and manage those contracts. But, primarily, we do this in house design for these roadway projects.

Yep. Thank you. Any other questions? Question on cost sharing. Yep.

Is it normally $50.50?

Do you hear that, Jeremy?

Yep. Yep. Heard that. Again, it depends on so traffic signals, for example, are a little unique where it's by each leg of an intersection. So, for example, in Middleton, County Highway Q and County Highway M intersect. So those the county has three legs of that intersection, and the the city of Middleton has a fourth leg. So we split that where the county cost share is 75%, and then the city's cost share is 25% in that scenario. But most other items are $50.50.

K.

So is is that, is that that negotiated, Jeremy, or is that, that you just tell the municipality what they're gonna do?

It's so it it's all primarily based off of our cost share policy, which, is on the website. It was, I believe, passed in 1999. And there there's some, you know, area for give and take with each community depending on the project type. But, primarily, yeah, it's fifty fifty. There is I said traffic signals before.

There's another exception for, sidewalk and curb and gutter in which the municipality needs to have an assessment policy in place for in order for us to cost share in which they assess their property owners portion of the cost, for the sidewalk or curb and gutter. And then we split the local share from there.

Thank you, Jeremy.

Yep. Any other questions? Okay. Motion has been made and to recommend approval of resolution four 36. If there's no other nothing else on the question, all in favor say aye. Aye. Opposed? So ordered. Thank you. Item number seven is 2025 resolution 440 contract change order number 15 for the CSS parking ramp restoration phase two construction on Henry Street.

Gulf Acquisition Group is a contractor. Is there a motion to recommend approval? I'll move this. Moved by Pollak. Todd, do wanna take this one? Yeah. I'll take this one.

So what we have here is a changeover to Gulf construction for additional, structural repairs to the underside third, south one third of the six seven deck. That portion of the ramp was not included in the original bid because when the design work happened back in 2021 and 2022, it was deemed not necessary. We're dealing with an old structure, and five years can do a lot to it. As they go along and they sounded this one, we would have an incomplete restoration without doing it. The current budget supports it, just barely, but it does support it.

We would proceed into this without any additional work being able to be done. They would have to proceed and only do the amount of work that's approved with the understanding that there would be no additional change orders to accomplish this work. For complete clarity, the underside of six

is in

the same condition. However, we do not have enough budget to support it. So that will have to be addressed within the next one or two budget cycles if we want to completely keep up with the restoration efforts out of the ramp. So this this scope here will capture that cell of one third with embedded anodes and, underside resurfacing, basically.

So what happens if you don't do it?

Well, if you don't do it, it'll continue to degrade, and, eventually, we'll have concrete falling on cars again. And, eventually, it'll get to the point where it's not safe.

It's a safety hazard.

Well, it will eventually will be a safety hazard. Yes.

Questions for Todd? I

guess so.

Go ahead, sir. Okay.

Well, Todd, it's nice to

meet you in person.

I've gotten

to know each other over the past ten months mainly through emails, and I really appreciate you being responsive and helpful on issues related to this ramp. I bet you're not too surprised that when I shared this news about this change order with neighbors at Capitol Lakes, They responded, essentially, like, oh, that's bad news, but it's probably necessary. And so I think what you

just said supports the fact

that it it pretty much has to be done in in your view. Otherwise, the

structure will become go and save. That's fair to say.

Yeah. To address your question, yes. I mean, we like, we do have budget. We do have work that could be done. I would like to clarify that, you know, on the change order, it says a two hundred fifteen day extension. That is a date that should have been set on the last change order we saw for the changing. This effort here will not extend the date. Actually, if if this change order is approved by this committee and then ultimately the county board, they will proceed with that work, and this scope of work will be done by mid July. So the noisy work this is the noisy work. The remaining coding work is not gonna be noisy.

That will continue on till the completion date of October 30. So so this I know I know it's a scary thing for your neighbors and stuff, but this is the noisy part, and it will only take roughly six weeks to

do this. Okay.

So the noise that's the jackhammering when

we Yeah. So I wanna be completely transparent. This would be the jackhammering and stuff, but but it's not that two hundred and fifteen day extension to make the changeover kinda indicates. It's it's simply six weeks for this component.

Yes, sir. Most of that work being done during the day then?

It's all done during the day following City Of Madison ordinance. Okay.

And the issue with the fan is not an issue because as I understand it, that was because it was getting too cold at night.

This We'll be out of winter conditions and everything like that. Yeah. So so there will be jackhamming. There will be noise during the day. It will be exactly what you've experienced for the last three years.

Well, and the the only other so BestFap, they're very after hour stuff is what what really generated the complaints, and the last little remaining piece of that was something that worked out pretty easily with facilities management.

So what what

kind of is there strategies during the day to mitigate noise and and vibration?

It's kind of the nature of the beast.

Construction work.

It's construction work. They're using hammers. They gotta bust concrete out. They gotta cut out sections of rebar. They gotta place sandals. It's it's there's not much we can do for that, but they will do it between seven and seven. And

That's know?

Per city ordinances. Per city works. Yep.

What's, like what's the chances that this work uncovers additional, needed structural work?

Well, as I said, this does not complete all of the work. We we are currently aware of additional work that does need to be done under the underside of six, but that's probably to the tune of the same amount that we simply can't support a budget right now. So there we're going to have to address at some point how we deal with that component of this as well. That would most likely be another bid package going out to to address. And we need to be real that, ultimately, this a 60 year old structure and that we're trying to keep moving along and keep, you know, both alive by doing I wouldn't call this Band Aid patching because this is a little more in-depth than that, but, ultimately, the bones of this building are 60 years old.

There's gonna be continual maintenance that's gonna be needed even with all the work we've done to it. So, I would never say that we're out of the woods, but it it shouldn't be anything as intensive as this other than this next section that we're that we're speaking of that at some point would be a, again, a two month effort at some point to to address. Okay.

And just last question. How many how much more likely are we trying to get at this?

I believe we were looking for fifteen years, fifteen to twenty.

K. Jerry? No. Colin asked my question. You answer them all okay? Sounds good. Okay. Any other questions for Todd then? If not, the motion has been made to correct my approval for resolution four forty. If no other nothing else under question, all in favor say aye. Aye. Votes? So worthy. Thank you. Okay. Item eight. Quick. Excuse me. Yeah.

Go ahead. Procedural thing. So Yep. This get recorded as a voice vote or or unanimous?

It's a voice vote. If you wanna be recorded as a no, you have to tell her or vote no. Okay. Voice vote's fine. Okay. But if you vote yes or no.

Well, I I was gonna vote no if it was gonna be a named Okay. Named vote just to keep the conversation We only do

that if somebody requests a roll call. Okay. Yeah. Yeah.

But it will show as, like, four zero, so they'll know that you voted yes. Okay.

Well, in that case, I think just, you know, for the sake of keeping the conversation going with the neighbors, I wanna be recorded as a no, not because I don't trust them. Okay.

Or haven't got. Okay.

It'll be sole recorded. Thank you. Yeah. Item number 82025 resolution 441, a board of contract to RG Houston for the construction of the Dane County Landfill site. Number three, phase number three phase one cell one. Is there a motion to recommend approval? So moved. Moved by Vetcher. So, John, take it away. Alright.

This is for the award of contract for the construction of the new landfill. So the first phase of the landfill. This is primarily the actual footprint of the first cell of the landfill as well as the infrastructure associated with that perimeter burns, perimeter fences, litter screening, roads into the site, leachate pumps, manholes, all all the infrastructure required for all of that. So there's a lot of expense here that's related to the initial expenses of the site that you wouldn't necessarily see with just a cell construction and a landfill. So this went out for public bids.

We received four, bids, and RG Houston was low. We've worked with them in the past on landfill construction without any incident. They've been a good contractor to work with, and it's within budget. We recommend award.

Any questions for John? How many bases are there, John?

I'll have to get back to you.

The total cells, I think, is I think we've gotten it down to, six now. If I remember, six to eight, we've changed a few times in design.

So this is the first part of that. It's 11,800,000. Right. It's gonna be expensive, but we've got the money budgeted already?

Correct. Yes. And we've got we've done a twenty year all six or eight? Okay. We've done a twenty year pro form a with, Chuck Yiplin laying out how our tipping fees will be able to cover all capital costs through that entire twenty year period.

Okay. Sounds good. Any other questions for John?

Yeah. So where normally, you provide all the other bids stuff in one of the supporting documents. Is that in this, or did I even need to see it? Because I

Is that in the the Wouldn't be in the contract.

But No. I Normally, you attach that. Maybe you send

those summaries. Yeah. I think K. That Todd, don't do it, but I don't know that.

I can

send you that.

Yeah. I I went through the three emails we got with the supporting information for this.

And K.

We haven't historically done that in our department, but we can do that. That's what we can do.

Okay. Certainly. I guess I had a sense of

for public works in so sorry. That's probably confusing.

So you're good. You're bad.

Yeah. That's that's right.

Typical. Sure you've got straight.

It's all good. So public works isn't the only one that does projects in with the county. John also does some with his department because why is that, John?

Within county ordinance, our department has the authority to do that ourselves as well to issue bids and run projects.

You've done that in the past. We're we're showing a different.

I I originally started as an intern in public works and then ran projects there. And then when I came over, I ran the projects for the department. So our staff is is versed in the county, you know, bidding process, county project management process, and we were kinda all trained from the original same people. And we share documents too. Yep. Like, we we're mostly Yeah. We work together.

As far as doing a project, doing it the same under the same ordinance, rules, and all that. Exactly. Okay. All that. Yep. Okay. So we've got a motion to recommend approval of resolution four forty one. Anything further out of question? If not, all in favor say aye. Aye. Opposed? So ordered. Thank you. Number 9Is 2025Resolution442 contract change order number 228 for the jail consolidation project. Doherty Street contractor Myron Construction. Is there a motion to recommend approval? So moved moved by Bali. Steve, do you wanna go ahead?

Yeah. Thanks, sir. So this change order is number 228 for Myron Construction, as you mentioned. This is related to scope for the televisions that are sprinkled throughout the jail. We've got a lot of different a 190 locations throughout in both the South Tower and the Public Safety Building that will be renovated. Originally, we were planning on that service being distributed through data labeling in conversations with DCIM, data on the information management. They've informed us that a service provider doesn't work very well over data, and they suggested that we switch to coax cabling. So in lieu of replacing the data cabling

with coax, it's doing a one for one swap.

We've elected to keep the the data cabling for future technology needs because kind of a moving target these days. And so we are requesting to add coax cabling in addition to the the data cabling for the TV distribution.

Questions for Steve.

Steve, I assume this is within budget. Right? Is that correct? Who?

Oh, go ahead. Go ahead, Kevin.

Oh, thanks. This is my question more general. So issues noise issues, do you want me to from neighbors, should I bring the u on this? Yes, please. I can. I haven't heard any in a while. So light

is We're using rubber hammers. Oh. So it's a good math.

Light is the other thing, but, again, I haven't heard that in

months. Right. So that's

all I was gonna say.

You got a jail in your district too, don't you?

Yeah. Go ahead.

So I I gotta say I was stunned by this. Doing a lot of this work, everything is switched to. Who's suggesting this,

DCIM, our information management group. The county's information management

stuff. Yeah.

So I might have to ask them what their core expect is.

Hey. The pay zone.

Really curious.

I don't know all the nuances because I don't get into the contract with cyber services. This is pretty technical. It's it it comes down to how the signal comes in and the problem that is being faced and and this is not entirely official news, so take it a great assault. But because of how TVs are inherently with smart technology, in order to be able to control what can be what kind of channels and things are are are allowed to come through because of the sensitivity of the people who are using it, they wanna have some control over it because otherwise, these TVs just inherently start accessing the Internet, streaming things like that, which are not supposed to have access to. So there's a little bit of balance in in getting the filters and things like that in place are are challenging when you go to the electronic digital streaming versus the old coax signal.

They're going with CCTV system instead of a network system.

Okay. I think it's analogous.

So, actually, they're going backwards because it allows them to control the unit. I

get it.

Like I said, that's an unofficial interpretation. I that's not this isn't my forte, but I I at least tried to understand why it is we were doing that. That's that's how I understand it.

Well, for the new committee members, Steve is handling the jail project for Todd's department, the public works. And you've got a consultant that who's our consultant that's trying Gilbane Building. Gilbane. And what's what's their role?

They are adviser to the to us as

the owner. So they're basically our eyes watching the project and that kind of thing, coordinating with Steve. And then you'll you also coordinate with, like you just said, the county IT department or whatever it is. Who else? The service department's got a representative. Yeah. So we've

got a whole transition team under us. So we've got a sergeant and four deputies that are underneath him, and then, of course, they've got lieutenants and management over that.

And then got our executive engineer. I can talk to you with the on the project.

Facilities management. We work closely with them, obviously, department of administration.

So a whole lot of contractors here on the project. So huge project, and there's a lot going on in this project.

Apparently, averaging about a 160 people on-site per day.

A of hustles. Okay. So we got a motion to recommend approval of resolution four forty two. Anything else on the question? If not, all in favor say aye. Aye. Opposed? Mhmm. So ordered. Thank you.

Let's see. Number 10 is 2025Resolution443 contract change order number 34 for the public safety communications. New facility, Ludds Lane, contractor Vogel Brothers Construction. Is there a motion to recommend approval? So moved. Moved by Vetcher. Todd, go ahead.

Yeah. This is a contract change order to Vogel Brothers. This is for a master clock system. This system was not included in the original bid set, but was something that the PSC staff, say is very necessary. And so, you know, when it comes to life safety, we don't really question them. However, we question the cost and everything. So this has been vetted. This is for all the infrastructure to both purchase the system, piping the boxes, the drops, everything, put in 23 of these master clocks so that everything syncs up. And when they record a time for an incident, that it's all exactly the same regardless of where they're at. So, that's basically the scope of this this changeover.

Questions for Todd? K.

Motion's been made to recommend approval of resolution four forty three. Anything further under question? If not, all in favor say aye. Aye. Aye. Opposed? So ordered. Thank you. Item number eleven twenty twenty six, resolution one. Board of contract for phase two construction of the Walking Iron Trail. Is there a motion to recommend approval? No. Colin, did you Yeah. I'll Motion by Colin. Let's see. Who else? Alex gonna take this one? Go ahead, Alex.

Yeah. I'll take this one. So this is an award of contract for phase two of the Walking Iron Trail. This is three miles of bike and ped trail development on a former railroad corridor, in the town of Mesomani, and 3,500,000. And phase one is currently wrapping up construction that's over two bridges over the Wisconsin River right now that'll be complete later this fall, and this project will kinda seamlessly tie into that, effort.

So it's a separate contractor, Lunda Contractors. Lunda Construction Company is the contractor on this one, and we're excited to get this project going as well.

Any questions for Alex? Okay. Go ahead, Jerry. Alex, how many phases are there

on this?

Yeah. We got

a got a lot of bike trail projects. This is the second and final phase of of this project right now. Ultimately, we're trying to tie Sauk, into the village of Meso Morini, but we just have not secured, the additional, property or railroad right of way or identify the trail alignment for any future phases. So right now, this is gonna be the end of the project.

So how many how many miles are in this section?

Yeah. Total, it'll be yep. Total, I believe it's about 3.5, but this ties into, the Great Sauk State Trail, within the county of Sauk and the village of, Sauk City. And that trail actually goes and is gonna go all the way to Devils Lake State Park.

So this is three and a half miles from the Wisconsin River towards Maisel. How much is Yep. Left to go to Maisel then?

Oh, good question. There's a lot. It's it's over another I I wanna say it's another six miles, but I'm grasping at Strauss here quickly. But, yeah, it it's a ways to go, and there's a lot to work out and and how far we're gonna get and when we're gonna get to that.

And this project has been budgeted already?

This project has been budgeted. We have received, TAP grant funding through the state, for a million dollars of reimbursement on this project as well.

Any other questions for Alex? Not a motion has been made to recommend resolution twenty twenty six resolution one for approval. If nothing further on the question, all in favor say aye. Aye. Opposed? So ordered. Thank you. Okay. I wanna take a little, break here to just not break, but just to to alert the committee to how how we operate as far as our ordinances. Todd, if you can explain, I believe it's is it fifth anything over 50,000 goes to this committee and to the personnel and finance and the board. In your efforts to change orders?

Yeah. So there we have change order thresholds. And so the current thresholds per ordinance are anything under $10,000. The department, meaning public works and waste and renewables, has the authority to approve that, and then that we have to report on that. When we report on those as tonight, those are considered smaller change orders, and that's how they'll be approached tonight later in the meeting.

Everything between $10,000 and $50,000 is considered an action item, and that's what we'll be dealing with here next. And then everything over $50,000 requires a resolution, which which means it's routed through subcommittee if necessary, this committee, personnel and finance, and then the county board. And so that's obviously a longer approval window. So those are thresholds we use to establish the routing, all these changes doing. We try to incorporate and work with that and our contractors, and it which is very difficult process because construction's a very fast paced.

You know? The time is money. So but that's the balancing act we try to to try to walk here and try to get these things approved and get them through to you guys, to allow for the stuff to move along. So is that what you're looking for, So

are these thresholds you said they're in the county ordinances? Yes. Are they are there any state statutes that

Statute, basically, for us just changed anything over $50,000 needs to

go out for public bid,

like a hard bid. Anything under that that and then you kinda fall into, like, our chapter 25 ordinances before that. Like, anything up to $13,000 as a single PO. Anything between 13,000 and 20 or, no, $49.09 99 is three quotes. We can get three quotes for work. Though that type of work, generally, you know, you won't see those types of things come before you because those are quotes and things of that nature, but anything over $50,000 requires requires a

hard bid. Are you satisfied with

the threshold as they're set in Albert while running the things through this,

committee and update? Well,

you know, we we we obviously like to streamline whenever possible, and that doesn't mean cut corners. But, I mean, I I have talked about wanting to maybe put more authority with this committee by bumping that threshold up to a $100,000 to kinda match our RFP and the county executive signature party. I think that would just allow things to because, you know, when you talk about, you know, we meet twice a month here at public works, that's two weeks in between meetings. That's that's much more palatable to somebody to move a change order for than having to wait up to five to six weeks to we gotta go through all the thing. Last few years with

inflation and also inflation of construction projects and materials outpacing even general inflation is cause people to think about it, but I appreciate your answers all.

Yeah. You know, Todd talked

about the state statute. Scott updated a

few weeks ago, but that was the first update in about twenty years. Oh, wow. And saying we've got the layering of the county ordinance as well. A lot of those thresholds haven't been increased in a while. And so, you know, it used to

be a lot to have a $255,000

dollar change order twenty years ago. Now that's,

you know, that's

nothing on the project. So, yeah, it's it's easier and easier to get above those thresholds now with inflation and what the building costs are.

So the committee will, you know, we could do this every once in a while, then we talk about changes that that they should be made. Know, we have this committee has oversight. We're all in the departments that are under this committee. And those are the things once a year, we'll have to bring in the departments to support to this committee about how their operations are going and everything. And we've got chances to bring out things that we wanna able to see and if we have to make any changes, efficiencies, or things like that.

And so we we'll we'll have a meeting where we'll move to all the departments. Right. Only only next year if we try to do that each year. So this is we try to follow our ordinances and what we're supposed to do, we can our ordinance do also have to comply with state statutes, so it can be more stringent than state statute. Anything else? Any questions on anything else? How the committee operates? Or

Sure. Some will come up. But

Yeah. I mean, I'm I'm sure you've seen similarities from this committee and other committees and Mhmm. Probably differences also. Yep. So construction is kind of a whole different ballgame for a lot of things than a lot of other committees to deal with. Okay. Let's go move on to item f, items requiring committee action. So these are the items action items that are just get approved by this committee. They don't go to to the county board for approval. They just get approved right here.

These are anything up to from 10,000 to 50,000. So the first one is action item number, 456, contract change order number 33 for the public safety. Vacations, new facility, Golden Brothers Construction. Is there a motion to approve action item 56? So moved. Moved by ballot. Todd? Okay.

Yeah. Change order of Vogel Construction. This is another owner driven change order. Fairly typical as as the owner gets a chance to walk the site as as things are getting built. People have ideas and ways they can improve.

This change order here is basically for revising the electrical and technology drops for additional TVs, and cameras, you know, for for both current, occupancy and for down the road. So along with that, that's shoring in the walls, things of that nature to support, that type of infrastructure. So this $20,223, allows that for future expansion and for current, needs that they that they want to incorporate into their operations.

Questions for Todd?

I have a question, Jerry. And, actually, about all these change orders, can I or can we assume that staff reviews the change orders and make sure they're in within budget?

That that's a great question. And and and so so the way this happens is, generally, when we when we have something like this, we'll ask for you know, we'll define the scope of work that we want. We'll send that to the contractor. There'll be a change order proposal put forward, from them. And when we get that change order proposal, that comes to both the engineer architect team that is under our contract with the county and also our project management team.

And we review all that stuff to make sure overhead and profit, costing, everything is in line. If it's not, we kick it back. And there's sometimes we volley back and forth. Don't even ask Steve all along. But, I mean, we we definitely vet these numbers. These numbers are what we you know, further resolutions and things like that. It's just the same thing. We we bring these to you. It's a number that we feel is reasonable and representative of the work, that needs to be done.

And I actually, it's probably on the contract change order itself, isn't it?

Yeah. The numbers are on the contract change order. The COP has a little more details because it'll detail out. But we try to in the proposed change, we try to capture kinda condense it down for you so it kinda captures Okay. Most of it, but there is more details to it, and we can speak to those anytime you'd like. But those numbers are reviewed heavily before we would ever bring anything before the committee.

Thank you very much. John John, do you do pretty much the same thing? Yep. Absolutely. Absolutely. Okay. I wanna point out one other thing. We will get this on the on the board there or up on the screen. Mindy, can you increase the size of that a little bit where where we can see the the middle section there underneath the 20,000? Okay. So you've got the original contract amount, the first line, and you've got net change by previously authorized change orders. So that's if you look at that, that's the number of of of the dollar amount of change orders so far, and then it adds up to the new the new total. Right? The next line? Yep.

And then what's that fourth line?

That's this current change order amount.

Okay. So that's this this one, and then the next one is the total after that. So what I wanna point out here is this this is where we could see the numbers on on all of these projects. And this would be for, these types of projects and also the the the higher ones that we did previously with the resolutions, the bigger ones. So this particular job is 25,000 or 25,300,000.

Okay? So generally and don't correct me if I'm wrong, Todd. We have a contingency set up when we do these projects that we put aside 10% for contingency. So if you look at that right there, contingency, 10% would be 2,530,000 on on of change orders would be the 10% contingency. Right now, we're at 300 it'd be $342,000.

So we're way way below the 10% contingency. That's like, what, maybe 11% or I mean, 1% or something like that. One to two between 12%. So that's how you guys could keep track when you look at these sheets to figure out where we're at with these projects. So I just wanted to point that out also.

One more small comment on that too. Like, if you're doing a big demo or model opening up walls in an existing older building,

you might have a a line or you get to see the 10% because you're just not sure what you're getting on. But Yeah. You're on 10%. Yeah. So it's just a rule of thumb, but the we've got a we've got a great department here, a couple departments that deal with this stuff, and they're professionals on what they do to solve. What's check include? Yeah. We've got a lot of lot of checks and balances. And plus us, we're we're the ones that are really doing the checks and balances here. So okay. We've got a motion to, approve action item four fifty six. Anything else on the question? If not, all in favor say aye. Aye. Opposed?

So ordered. Thank you. Number two, action item four fifty seven, contract change order number 227 for the jail consolidation project, line with construction. Is there a motion to approve action item four fifty seven? So moved by that, sir. Steve?

Yeah. Thanks, Terry. So I've mentioned this in the past, but for the new members, we've been working closely with the representative from Department of Corrections. We try to be very transparent with our project. And so we did a, like, a midstream review of the secure walls that create the perimeter of the jail within the facility.

And so through that process, we determined that there were some some walls that were needing attention. We've gone through a couple iterations of exercises like this, and so this change order that's before you right now is just another one of those steps along the way. The scope for this one is specifically related to the wall framing and the security mesh that we're putting on the walls that are behind the deputy stations on, like, the upper level. So this is on 2nd, 5th, And 6th Floor where we have the double height floors or the stack cells. So this is a a portion of the wall that is basically out of reach, so it doesn't need to be as robust as as masonry or a detention wall panel.

But what we was originally in the bid documents didn't didn't really appeal to the Department of Corrections when we pointed it out. So they asked us to enhance that, and the the scope of work that we're seeing there is the adjustment to increase that security level on that wallpipe.

Questions for Steve? Motion has been made to approve action item four fifty seven. All in favor say aye. Aye. Opposed? So ordered. Thank you. Number three is action item one, twenty twenty six. Contract change order number 16 for the CSS parking ramp, respiration phase two construction of acquisition group is the contractor. Is there a motion to approve? So moved. Moved by Vetcher. Todd?

Yeah. So this one here is also for golf construction. Probably last year at some time, we had a very large change order come through on this project for column repair because the columns, obviously, are what hold up the decks. We have found that we need a little bit more column patching. I sent the photo to you guys the other yesterday.

What we need is to be able to address some of these column issues. So this is a t and m time and materials not to exceed, so that they and, again, like I stated in my last change order, we don't have a lot of money in this project left, so we we we simply cannot go over that. What they needed was to be able to address these additional column repairs in a manner that would, you know, allow them to get this done, and this would be the resolution to that. So anything that's not used out as forty five would come back as a heat up change order when the project is over. This work, if approved tonight, would be done by

the end of next week.

K. Questions for Todd? Question, Todd. Yeah. Is there a point here in the near future where we're gonna need to look at a a possible budget amendment for this project?

It would yeah. I mean, potentially, that would be a way to to address this. We could we could pick up, and we could address the the remaining $7,800,000 worth of work that needs to

get done in that underside six. And I guess the other question is is there any Sometimes we transfer funds from different projects that are completed or whatever. Is there any of that money sitting around with it we could

possibly do? Talk with the controller's office about about the interest.

So I

think we could I have had conversations with Chuck about this project and how close we are to being that, you know, tapped out. We did not talk about a budget amendment at this point, but I it's something I can definitely bring up.

Because I you know, this this may not be the most important project that we have going in the in the county right now, but it's probably a safety issue, and it's there might be some other issues that, you know, we may wanna take a look at at spending some money now rather than spending more money later. Yeah. Take a look at all that kind of stuff too.

I'll definitely have a talk

with him and see what he Yeah. I mean, you know, we we have some budget constraints, but, you you have a look at all the angles here. So Yeah. Let's check that out. You will. Okay. So 2026 action item number one, motions were made to approve. Anything further on the question? If not, all in favor say aye.

Aye.

Aye. Opposed? So ordered. Thank you. Twenty twenty two action item three, contract change order for the jail construction project, consolidation project, and finally construction. Is there a motion to approve? So moved by Volley. Steve?

Oh, yeah. Thanks again, sir. So this change order to kind of piggyback on the theme of the inflated cost of construction, the scope of this chamber is for detention casework in the dental exam room. There's two there there's two different dental exam rooms in the new jail cell tower. And when the bid documents went out, they just weren't detailed properly, and so the contractor didn't include that in their bid, upon review of casework drawings and getting ready to, you know, start occupying the the the South Tower.

And then upcoming months, realizes the efficiency and we have to add it in. So, like I said, two sets of casework, in a detention grade is coming in at $22. So just to identify how high the costs are for detention setting type work.

Perfect. That's for Steve. Motion's been made to approve action item three. Anything further on the question? If not, all in favor say aye. Aye. Aye. Opposed? So order. Number five is twenty twenty six action item number four. Structure or contract change order number 231 for the jail consolidation project. Climbing. Construction is a motion to approve. Move. Move by. Steve, go ahead. Alright.

So this change order, it's kind of a hybrid of existing conditions and sort of an owner driven change order. The the scope of this is related to, the flooring finishes in the basement of the Public Safety Building. So this is space that would be considered part of the renovation. During construction, we had to tear off the loading dock of the PSP, and so we've diverted all deliveries including three meals a day plus all the trash and everything is going through the tunnels, that connect the City County Building and the Public Safety Building. You know, those tiles are original to 1993 when it was constructed, and now they're seeing, you know, triple the amount of traffic on there with pallet jacks and wheeled carts and things like that.

So we were intending to originally salvage that tile and and let it remain, but it's it's it's in really bad condition and it's starting to just fail to the point where it's coming delaminated. The the renovation, is touching a portion of the basement, and so we have different areas where, we were trying to be selective with the types of finishes that were part of the original anyways. But with the quilt work patching that we were gonna end up having, especially with the bad shape, the architect and the transition team from the sheriff's office said, you know, it's gonna be terrible. We're gonna end up having to deal with it anyways. Let's just do it when they're the doing construction so we don't have another shutdown once the new tower is up and operational.

So, so the the the ask here is is to approve, changing some of the finishes to just replace all that VCT. And, one last thing I'll mention is that there were I wanna call it luxury vinyl title, but it was a LVT type product, that were specified in that. So we degraded that from a cost standpoint down to the VCT. So we're we're we're diminishing the unit cost, but we're enhancing the overall area, try to mitigate costs. Questions for Steve?

Have a question. Go ahead.

Steve, you mentioned pump. Where are the access points, or is it is that a public thing you can tell us?

Well, it's just a connector underneath Carroll Street between the City County Building. Yeah. Garage. Points for the In the garage of the City County Building, and then it goes into the basement level. Yeah.

I know it is. Yeah. The sinker is heading that way. Okay. Thanks.

Motion's been made to approve action item four. Anything else on the question? If not, all in favor, aye. Aye. Aye. Opposed? So ordered. Thank you. Item number six, section item twenty twenty six, section item number five, contract change order number 232 for the jail consolidation project. Contractor, Myron Construction. Is there a motion to approve? So moved. Move by the venture. Steve, go ahead.

Great. So this change order is related to the concrete planter boxes that we have out on Wilson Street. This is just an architectural flare that was offered by the the architect and engineering firm, but then the city got onto it.

So it's sort of

a requirement to to maintain the normality of of Wilson Street. However, in the bid documents, they were detailed as an architectural component and and and a civil site landscaping component, but they didn't take into account the structural requirements to prevent frost seeding and things like that. I I didn't catch on it in the bid set, and so we're getting close to start restoring Wilson Street here. And when we're looking into that, the contractor asked what kind of flooding he does required. And so we had a construction bolt on issue that added all these details with the the price before he used to have those footings from three different planners.

Any questions for Steve?

What kind of plants? What's gonna be in the water? I I would suspect I mean,

it's up to facilities ultimately, but it would probably mimic something that we have on the courthouse if you've been over there.

K. We've got a motion to approve action at number five. Anything further than a question? If not, all in favor, aye. Aye. Opposed? It's ordered. Thank you. Seven is twenty twenty six action item number six. Contract change order number 233 for the jail consolidation project con contractors may have been effective. They wanted to approve. So moved. I bet you're Okay.

This is my last action item for the jail for tonight. So this one is related to, some oversized outside air louvers that we've got that take in the fresh air for the, for the generators that we have, in the basement levels. These outside air louvers have some detailing in there. There's structural steel supports that are needed for them to be anchored to, but they they span across two structural slabs, I'll I'll say. And so there's a difference of detailing on the exit outside of the envelope.

There's a terracotta element that comes out and then ties it with a a metal panel system. And so the dimensioning there, it was a little complicated with the different materials. And so that the actual installation detail that was included for these louvers didn't quite work properly to maintain the envelope there. So what ended up what we ended up having to do is we had to basically take the louvers and make them into individual pieces that could fit within the steel. But even with that, we had to modify the steel, and then we had to add a lot of additional water to flatten and things like that to tie it all in. So it was just a lot of little, like, monkeying around details to to make it all work. But with the outside air louvers aren't necessary. Thing. They'll be have to be paid for the generator.

So Who's your contractor on that?

There's a lot

of people. The structural steel iron workers are doing the steel portion of it. The double envelope, the flashing is being done by Xander Solutions. The outside air louvers are being installed by the mechanical contractor, and right now, it just has some general coordination things on it.

Big project. Questions for Steve? Motion motions we've made to approve action item number six. Anything else on the question? If not, all in favor say aye. Aye. Aye. Opposed? So order. Number eight. Action item number seven. Contract change order number 39 for the public safety communications. New facility, Ludds Lane, Vogel Brothers building contractors. Is there a motion to approve? So moved. Moved by Balag. Todd, go ahead.

Yeah. So this change order will go it's kinda three pronged change order. First component of this is a air separator change from a three inch to a four inch detail on the drawing. We have to revise it to four. Slight upcharge there. We also, did order component of this one was some mechanical shades on the clear story. If you know what clear story is, it's a it's a section of windows in a raised area above the data data center. There was there was not shades there. They want motorized shades so they can in case it's really, really bright out, they can they can drop those. The routing for the electrical to make those happen needs to be accounted for.

So that's in here. And then, also, they wanted to change a patio slab outside the flex room to a stoop, so allowing another plan of egress in the building. So it takes out a planter section to allow for just a stoop to egress to the the public walk walkway. So that's the components of this change of room.

Questions for Doug. With that, the motions are made to approve action item number seven. All in favor, say aye. Aye. Aye. Opposed? So ordered. Thank you. The nine is action item number eight. Contract change order number 40 for the public safety communications. New facility. Volgogue Brothers contractor. Is there a motion to approve? So move to go by venture.

Yeah. Again, Vogtle Construction. This one is a credit, you know, the amount of $10,000 for revision to the storm sewer layout. It was downsizing the storm sewer due to some, water being shunted to a drainage swell that moves to the east side of the property. So, we could downsize that and save costs. So take them from the. How

many of these do we get?

There's been a few on this project. We don't get a lot of deducts, but when we do, it's kinda nice.

These are the ones we like.

Yeah. We don't get a lot of pushback from these.

Any questions for Todd? That motion's been made to approve action item number eight. All those in favor, say aye. Aye. Opposed? It's ordered. Thank you. Okay. That brings us to g presentations discussion, public works and transportation committee relating reports relating to the budget. I don't really have a lot to report today.

I have had some information back from the administration on the my proposal to see if we can reduce privatization and use more of our employees for some of that work. So I'm still passionate. I'm looking at some of the stuff that they presented to me. I'll get more information for the committee. We'll get something on the agenda here maybe in the next meeting or two and then talk about that further. Question. Oh, yeah. Sure. Sure.

What departments would that affect?

I'm asking the administration to affect all departments. It's not just for the departments that we're under. What I'm requesting is all of the contracts that we have with with anything to do with labor type, each services that are provided to the company that we could provide as as employees. So it it could affect any of the departments. So some may say that it it may not be relevant to this committee and all of it, but, you know, you're all part of the county board also. Yeah. Just curious.

Yep. Okay.

Next item is reports to committee. I've asked the our two Alex's, our our youth governance members, to give us a a short report on like, I guess, I only have Alex left, so we only got one. So I'm gonna ask Alex to just give us a report on how you thought your your time has gone on the committee and what you learned, and you recommend any changes that we do for the program. Go ahead.

Yeah. I think I learned a

lot about how local government works. I feel like

from my experience in, like, school and

stuff, we learn more about, like, how the federal government works. But we don't get as much experience with,

like, the local level, so I

think a lot about that.

Okay. And I think the program gave

me a lot of good experience that I could use, like, on in the future. Good. Good. Would you make any changes to what what you've seen from the committee? Not off the top of my head. No. Think it's a

very good looking experience for

youth to learn a lot more about how the the county operates. Mhmm.

Okay. And I've this is the third year that I've mentored. Alex is is the one that mentored this year. And, it's always a pleasure, you know, working with you guys. I've also done some, interviewing of the YGPs prior to them getting into the program.

There's I I think this year, we had, like, 15. Probably interviewed 25 or 30 people that wanted to get into the program. So, you know, the people that we get in, like Alex, are just exceptional students that are and one thing I really appreciate is these guys actually have asked questions of the committee, you know, part of the discussion and everything. So I really appreciate that also. So so we're gonna have them for the next meeting also.

So appreciate that. Thank you. The second part of our reports would be Todd and Steve reports on change orders under $10,000. And these have been we've received emails on these. So Okay. From Todd. And Go You go first. Okay.

Alright. So I've got change orders number 220 through 229 on the jail. As you mentioned, they're all under 10,000. So these are approved by the public works department too. So it's actually Todd's signature.

It looks like scale. Alright.

So my first one, change order number 220IsA0Dollar change order back to the TVs. The scope included giving the ability for the deputy control station to remotely monitor the outlets, specifically powering the TVs. So they now have the ability to remotely turn on and off those TVs in case people behavior warrants that sort of

Even during a packers game?

I said how well they behaved. French if you wanna lie. That was

a lot of our team friends.

Change order 02/21 is in the amount of $1,751 and some change. This is related to a dry valve in the sprinkler system that was on the old loading dock. It was a renovation area. This was like

I mentioned before, that loading dock was thrown off at the Public Safety Building.

The valve was not the whole dry system ended in

in this valve assembly associated with it. That just wasn't in

the drawings. But, again, that's not expected set of drawings that

are 37 years old.

Change order number 222 is in the amount of $2,128 and some change, and this added a window in the walk in cooler down in the food service kitchen. Currently, we plan on having a a see through window in the door, and it was gonna have a defrost function in it. But the only way they could do that is if they're on the traveling cable on the door because it's a slide door, and loose a cable like that would have posed a risk for the resident workers that worked down there. And so we eliminated the defrosted window in the door, and we added a window in the panel next to that so that the deputy that oversees the area could have vision into the into that cooler when when a resident worker is inside there. Change order number 223 is in the amount of $4,040, and this

is was a

change order requested by the contractor for modifications that they had to make in field to the steel columns that are part of the addition that we're putting on

the penthouse on the Public Safety Building.

So we're expanding the Oh, shoot. Mechanical speed up on

the roof. And so the columns are better langed. I don't know. The existing column counts and the column counts just were not in the right locations. And so they had to modify this deal that's was additional work for them. Change order number 224 is in

the amount of $6,538.

And this is, again, another detail related to the security. We have a department of corrections requirement that we don't have penetrations through the secure walls that are greater than eight inches. In some cases, we have pipes that do have to cross that, especially for the roof drains, where I think on the upper floor, they're closer to 10 inches. Typically, the holes through the wall have to be even greater than the pipe to allow for insulation and other things like that. And so we came up with a new revised detail where they had to put a security plate, a scotch in essentially around around those piping areas to to minimize the hole in that wall.

The next one is change order two twenty five in the amount of $6,849.

Oh,

this was a slew of issues that came up. There was an egress corridor from one of the existing stairwells in the PSB that now is funneling through the South Tower. And where you come out of that stairwell and through this corridor and where the it meets the new South Tower, Some of the existing conditions of the PSP didn't work out quite right. We had piping buried in existing walls that had to be modified and moved around. We had to add a cabinet unit heater in there with the controls and piping and things like that so that we didn't have freezing condition.

It's not that quarter. So it's been, you know, treated. So just a lot of little things related to this corridor, and it just had to get coordinated between the renovation and the the the new tower, the addition, and the existing space, which is renovation. Change order to 26 is in the amount of $8,240. And oh, this was related to a section of ductwork on basement.

This is just outside that kitchen area. This ductwork, the main trunk was there, and there was a branch coming off of it. And right where the reheat coil was, there was a new masonry wall being built for part of the renovation of the establishment's area room. Unfortunately, that wall was directly in line with the access panels for, maintenance for servicing the coil that was in there. So we had to disassemble that ductwork, move the coil and the piping along with it just over to that wall and put it all back together. And while we were in there, did some preventative maintenance work by cleaning

it and refurbishing that coil. Yeah. So not not everything

works as it should and and should is also more maintainable in the future. And the last one I have is change order 229. This is the amount of $5,042, And this is for a hand pull in the it won't be in the sidewalk, but it will be in the front terrace of the building on Wilson Street. And it's for when the diesel refueling truck comes to put fuel into the day tanks or the the fuel tanks for the generators, they wanna have a grounding apparatus so that there aren't any sparks

or anything when they connect the the

fuel hose. And so we we put a handful in that terrace with with tied

to the building's grounding system so that the truck can be grounded with.

That's everything I have for

Questions for Steve. Thank you, Steve. Todd?

Okay. I'm gonna be all over the place, so, bear with me. First one, Capitol Square parking ramp. Basically, a reconciliation of kind of the work that we've done, regarding those full depth fours on six. This is $0 change order. A lot I won't go through all these just so you guys can read it. There's a there it summarizes the ads, and those line items are off the bid and off of our unit costs that were bid at the time of bids. Those are the costs that they use for that. So there's some deducts and some adds, and that goes for the galvanic anodes and the sealers and things that we that we have adjusted to take to pick up the scope of work done so far. So it's kind of just a reconciliation and to memorialize this in contracts so that down the road, people know exactly what was done.

That's basically why this changeover was drafted. Next one, land energy center exhibition, how controls upgrades. This is to install an airflow sensor in the design for a fan coil unit. Basically, this one, this needs to get done. This one was missed. We need this, obviously, for volume control for the unit. $6,700. The next one is the change order one for the district attorney's office renovations, which just got underway. This one here is to to accommodate, maple veneer. This is an order change.

Two furnishings were listed in the specification. Contractor chose the least expensive one. Obviously, this one here, they want the maple. I mean, there is enough charge for maple, $9,457 to get the maple finish on the doors of. The next one is for the Northport office powerhouse deconstruction design.

We will be demolishing the old powerhouse at the Northport campus. There is an upper garage that will remain in service. That garage will now house a lot of the maintenance items that were stored in the powerhouse. There is no electrical panel in that building, so we are going to install 400 amp panels so that facilities management can repurpose that space and actually use it, moving forward. $3,500.

The next one is for the public safety communications construction, the logo. This one's for $2,600 This is an owner driven change, and it's to add a USB extension from the AV room to the flex room. It just increases their connectivity between the rooms so they can communicate properly with their technology. $2,016. I think I said that right. Another one for public safety communications to Vogtle. Three AED cabinets. Those were not included in the in the facility. Only $535. So kind of a no brainer there.

Another one for the Public Safety Communications Building. This one here is a revision to a water sanitary sewer for $2,325. This is basically changing one of the water mains from a six inch to an eight inch. And when I say this, they are gonna provide water mains in this in this build out. They're stubbing out for the medical examiner's office, the current highway office, the future Bryan facility, as well as the Public Safety Communications Building. So this was just changing one of those to an eight inch from six

for $2,300.

Another one for public safety communications for $1,800, revision to, ductwork. Conflict with fire protection typing. Obviously, fire protection wins. That

goes where it needs

to go, and ductwork goes around. So there's a revision there. Finally, public safety communications again. Small one, dollars 5,400. They wanted additional fire rated pathways into the data room. This requires, coring. This is just for future. When they do data runs, they wanna be able to get into that data room with a fire resistant penetration or a fireproof desk penetration. So they have to core additional holes and provide that that connection so that down the road they can, revise, modify, add as technology changes, and they have demands in the future. So that was $5,400.

The next one is at Mendota County Park Redevelopment. This here is to add some rock and stone ditch checks along the side. There's some, slope from the highway down to the down to the lake, and the water comes down pretty fast. And what happens is it gets in this ditch, and without being having any checks in there, it'll it washes everything else. This is just to add a couple stone checks in there to slow that water down, and have them engineered properly to be put in.

That one was $3,600. Finally, Mendota County Park again, $6,300. This is to put a swale in. They've made a loop. They expanded the loop, I should say, and the island in the middle, basically specification was grade flat. Basically, grade flat left a ponding situation on the one end of it where water would puddle up right there. Obviously, not an ideal scenario. So this is to cut a swale in there so that that water has a route out of there and can get away from that center islanding area. And that is my last small change order.

K. Questions for Todd?

Yeah. General. Go ahead, Andrew. Yeah. These are all under $10,000.

They are. Is the rule still that these go

to the committee, and then

they go right

and approve them?

I I can approve these. I have the authority to approve these right away on the spot if they did the costs are good, but then I have to report on them at the first meeting to you guys.

So we're gonna hear about these again.

Every one not these.

No. No. These are just under 10,000. Todd has the authority to just approve them. Mhmm. But he has to report it to him. So he has an informational He's just If

it's The informational, know he reports to you.

Yep. Got it.

Okay. So that's what he just did.

You'll get new ones next time. Anything that happens between now and the next time we meet, those will be the ones you you won't get as many. We haven't met in about

five to six weeks. So this

was kind of a marathon session. Normally,

it's maybe half of this. Go ahead, John.

And then as

we start our large construction projects, it'll be either myself or Ali Ratzak, our lead engineer, who'll be in here doing same thing for ours. Okay.

Sounds good. Other questions for Todd or Steve? Okay. Thank you. Next item is future meeting and dates. Our next meeting will be Tuesday, May 19 at 05:30 at the Dane County Airport, and it's gonna be in Conference Room 1. However, we're probably gonna have we're we are gonna have a tour, and I think it's gonna be prior to the meeting. So the tour is probably gonna be at 04:00. So I'm hoping everybody can make that tour to anybody. You guys let me know who else is coming to when we get to that point just so I can give them a little bit of notice.

And I'm gonna probably ask the board if they wanna come along. We may get two or three people that wanna come. But we are gonna have a bus, a large bus, and it's gonna we'll be on the inside of the airport, around the ring inside, going to different locations around the airport, and it's pretty interesting tour. We had one of those about two years ago, so it's, it's pretty pretty pretty good.

So Sure. Yeah. Excuse me. When you say different locations, you mean the lease spaces that they're

No. We'll we'll we'll be inside the fence of the airport. So we'll be we're only the planes and Mhmm. Secured people are, but they do have some other buildings that we'll go to. They have a for instance, they have a building where they house their large snowplows that they That they plow. Okay. We'll take a look at that stuff. Okay. There's other other places like that. We'll go out and look at the maybe look at the solar field that we have in the airport and other things like that. So it's pretty interesting. I believe Conventure one is the one that I'm buying back

and check Yeah.

It's, like, towards the end of the parking lot. Like, one of the last places where you can go in inside the building. It's not

Well, there's two big media.

It's where where the luggage stuff is pretty much.

You you got all the luggage rack.

Okay. It's a little north of the luggage rack.

But I've been on the airport committee.

Supervisor. Yeah. Oh,

okay. Supervisor, can you hear us? Annalise, can you hear

us? Or not?

I can. I apologize. Took me a minute to find me on mute there. I I cannot be on camera at the moment either.

No problem. Why don't you introduce yourself to the committee? We did that earlier, but just introduce yourself to the committee.

Oh, sure. Well, again, apologize for not being in person this evening and also coming at the very end of our agenda. But I coached girls soccer, and it is in the middle of our season. But I am Anna. I'm the district three representative or sub supervisor, which is the downtown and eastern part of Sun Prairie.

This is my second go around on the board. I was elected to the seat in 2018, but I also served on the board from 2010 to 2012 representing campus. I also chaired the board from 2020 to 2022. I have a deep love of our public works department and everything that happens in there. And I'm pretty knowledgeable, but look forward to asking a lot of questions, and bothering you all with fun requests for, information and or field trips.

Great. Great. And I think you probably know everybody in the room here just about, except maybe Alex, our youth governance student representative here. So

That's probably it's probably a good bet there, Mike.

Yeah. Look look forward to seeing you at our next meeting. Well, we're just about done here. So we'll move on to today's public comment on items not on the agenda. I don't believe there is any. Such other business allowed by law. I just wanted to recognize that Mindy is here staffing our our meeting here today, and she's gonna be doing that in the future. We lost Roxanne who's who'd been doing that for quite some time with the waste and renewable department. She took another job and left left us. So she did a great job over the years too that that she was here. So we appreciate her.

We lost Roxanne?

Yep. Roxanne moved on.

I mean, good for her,

but sad.

She was a very, very good person here.

Solid solid human. Good for her, though.

Absolutely. Good for her, Ben, for the cat. John John misses her, I'm sure.

Go ahead.

Haven't slept much last process, but I agree.

We're working on it.

We're working through it. We got the freeze appeal approved yesterday.

Sounds good. So without any further business, adjournment's in order. Some of Moved by ball, like, all in favor of adjourning, say aye. Aye. Opposed? It's ordered. Thank you.