Airport Commission - Noise Abatement Subcommittee - Regular Meeting

We'll call the meeting of, public works and transportation committee of March 24 to order. Todd, do you wanna do a roll call?

Sure. Supervisor Blazewitz? Here. Supervisor Becher? Here. Supervisor Udell? Here. Supervisor McCarvel? Here. YGP Carlston? Excused. Excuse? YGP you? Excused.

Okay. And four times spring break. It's gonna be their last meeting, probably our next meeting, maybe one of their last ones. So I'm asking them to give a report. I've already told them about it for our next meeting.

First item of business is consideration of minutes. You've got the minutes of March. Is there a motion to Approved. Moved by Blaisewitz. Second. Second by Vucarvo. Is there any anything on the question? If not, all in favor say aye. Aye. Aye. Opposed? It's ordered. Thank you. We got a request under well, fund transfer, but we have none referrals. I've got a request to move ahead to item seven first, if that's okay.

Is there any objection with? If not, we'll take item seven up. 12.5 resolution number 401, award of contract for the Dane County Election Center. Is that is that the right one? No.

Oh, no.

It's the walking in the air. No.

Walking in the Did

I give you the wrong number?

You read 407, but

Oh. 402

is Okay. So it's the next one. It's 8.

Sorry. I might have an old agenda. Sorry. Okay.

Yeah. I mean, I looked at her agenda, and I think it is an old one. So we're actually doing number 8. Yes. Oh, thank you.

That's not the one we're

actually registrar. Because registrar has number 8 as contract change order number 5.

That's number 8. Yeah. And number seven. Number eight is is 2025Resolution402. Everybody got that right on their agenda?

Not upon registrar right now.

No. But I just brought it up. It's the exact opposite. Mine

does. There wasn't one. Jeez. What do we got here?

I just hopped on the register seconds ago and loaded it. So I

don't know.

So So the one on the screen is from register, but I logged

in a little.

You can't get it off the website. Is this number eight?

Yeah. They

got it as number eight.

Guess. I had an hour ago. Yeah.

That's 8. Yeah. It's 8. So I think I've got the right one here. I think you got the wrong one. Uh-huh. That's

I think it's the wrong one.

Sorry. Okay. So we're doing resolution 402. Yes. Contract change order number 5 for the Walking Iron Trail Phase 1 construction. Mazomani contractor is Zenith Tech. Is there a motion to recommend approval? So moved. Moved by, second by Yadell. Shereen, you said that Alex Yep.

Alex is

is online. Can you hear

us? I can hear you. Can you hear me?

You bet. Go ahead.

Alright. Thank you very much, and thanks, Shereen. Yeah. So this is a change order for an existing contract that's under construction right now. Public works staff has been helping, land and water resources and parks division, with this project for almost coming up on a year now.

And so we're we're kinda getting close to construction, completion anticipated for this fall. So if you don't recall this project, it's the, Wisconsin River Bridge. It's kinda broken into two contracts, one with Dane County, and then Dane County is also, working on a cost share, agreement contract with, Sauk County through the village. And so we've we're building a new bridge over the Wisconsin River. That portion is that bridge is basically done.

They just have, to pour the concrete deck on that one. The other piece of this project is, rehabilitation of a former railroad bridge, a big steel historic structure bridge. As part of our initial, project kinda construction efforts, we uncovered that, the the pier on this one of these peers of this bridge, was failing significantly. And so we've been working for kinda several months to get get to this point and get a number from Zenith Tech, and get some new designs from our consultant completed. You saw some of those previously.

And this is the point we're at now for, trying to move this forward and get these repairs started and, get this project completed by our kinda anticipated fall, construction window.

Any questions for Alex? So this is just a change order for the replacing that that concrete pillar. Okay.

It it is. Yes.

Any other questions? Not, the motion has been made and seconded to recommend approval for resolution four zero two. All in favor say aye. Aye. Opposed? So ordered. Thank you. Okay. You're welcome. Thank you. Back to item number one under referrals. That's in '25, ordinance amendment number 29, amending chapter 15 of the Dane County Court of Ordinances regarding the airport commission. Is there a motion to record the move? Motion. Moved by Liddell, second by Carlo. Is Mark online?

I am. Can you guys hear me okay?

You bet. Go ahead.

Alright. This one's pretty simple. It's just a ordinance amendment adding a city alder person to the airport commission. This was brought on by supervisor Furman, during the airport commission. And then in order to remain, a proper ratio, and not have even numbers As well as, one of the biggest concerns for me is the airport's gonna undertake a lot of, investment and changes over the next five years is having a lot of consistency on that airport commission.

So folks that are really gonna be there and as much as I love having supervisors there, sometimes some there's some vulnerability and changing over every couple years. So just adding a citizen member to go ahead with the, city alder person that, sits in their district, the airport. And then if that person doesn't want to, there's some contingencies in there for the, mayor to elect somebody. So

Any questions for Mark? If not, motion has been made and seconded to recommend approval of ordinance amendment number 29. All in favor say aye. Aye. Opposed? So ordered. Thank you. Item number two is twenty twenty five resolution three fifty five, extend market marketing contract to SB strategic marketing, for services. Henry by Lasu. The recommended recommendation for. Moved by. Second by. Janine?

Absolutely. This is a resolution to approve the extension of the marketing contract with SMB. As we talked about last time, this is approved in our 2026 budget for our marketing and website needs for marketing in 2026. It's not just an expense. It is our revenue generating tool at the Zoom.

This marketing and web support is primary for our drivers who are our ticketed events and our fee based services, which is key to offsetting our GPR. And we have some additional risks and delays, of this particular extension hitting our, ADA compliance for our websites. This is critical at this time, so we can meet that mandate on our ADA clients. I also have Joseph on the line and Kristen here at staff from the zoo for any additional questions.

K. Anybody got questions? We've got a speaker on this one, and we've also got let's see. We've got 21 registered in support of resolution three fifty five. We've got five, registered in opposition, and we've got one that wants to speak in opposition. So is that is that it?

That's it.

Okay. So we've got Eric Anderson. Eric, are you online, or can you, promote him?

Yeah.

Roxanne?

Yeah. You just have to accept that invitation to speak. Hey,

Eric. Can you hear us? You're muted. So

I can. Thank you, chair.

Hey. You got up to five minutes. Go ahead.

Thank you. Eric Anderson, Aspen Local sixty five, thirty years of employee, speaking in opposition to outsourcing our marketing services at Dane County Zoo. While Dane County employees are facing pay cuts, seeing our coworkers' positions cut and frozen, having to do more with less due to additional time off. The zoo has already lost two and a half positions from locals eighteen seventy one, local seven twenty, and most recently, local sixty five. Next year's budget is no better.

We'll likely be asked again to contribute to our health insurance benefits, the tune of 6 to $10,000,000, and again, forego a cost of living increase commensurate with inflation, and again, lose dozens of positions. For years, we've advocated for additional marketing staff at the zoo. In fact, in 2024, local sixty five advocated for a part time marketing assistant to help Kristen with a with fundraising and event planning. The zoo instead chose to outsource this service for $90,000 about the cost of a point six marketing assistant to a private company. And speaking of fundraising, we've got a new foundation just created.

I have to think that there will be a marketing component to this organization, which will be duplicative of this marketing contract. At the Zoo Commission, I suggested collaboration between county departments like public health, land and water, IT. The commission's attitude was that the $31,800,000 budget deficit is projected for 2027. So they approved the contract for 2026. But let's not consider it for 2027, they said.

I refuse to believe there are no county employees that cannot update the zoo's website to make it ADA compliant by DOJ's deadline. That's not possible. If it is, shame on us. In a time when we're hearing about tightening our belts, difficult choices, creative cost savings measures, even layoffs, this outsourcing is a dangerous trend. Our POS partners gave a 1% cut.

Our county departments were asked to reduce their budget by 4%, but not this contract. This firm is requesting a 6% increase. You may say this is a revenue generating contract, and I'd reply that this is why the zoo should have been investing in their marketing team years ago with training development and additional staff. And if it is such a moneymaker, why discontinue the contract after 2026 as the Zoo Commission recommended? Supervisor Betcher requested data from the zoo on measurables, and I don't know if this information was provided.

It was not included on the Zoo Commission agenda nor the public works agenda. And as we're considering these metrics, let's not be dismissive of our current marketing professionals' contributions. I have not seen this data from the marketing firm. I'm sure it's very interesting. It indicates what's working and what is not as far as advertising and whatnot.

But those analytics will carry over into next year with little change, I promise you. Forward this 95 and a half thousand dollars to our surplus and vote with labor. Vote against pay cuts for county employees. Vote for our excellent health care. Vote against losing valuable county positions that provide critical necessary services for our most vulnerable residents. This savings could very well prevent the freeze, cut, or layoff of a county position, perhaps at the zoo. Thank you, and I will take any questions.

Thank you, Eric. Anybody got questions for Eric? Okay. Thanks, Eric. Okay. Motion's been made and seconded to approve resolution three fifty five. Any question? Anybody got questions, Dave?

I would like to say that there was some information provided since the last meeting, namely about ticket sales and stuff that happened at some of the Zoo events, but it was just last year. So, historically, it would be more interesting, obviously, to see what the marketing was, the numbers were before the marketing services were hired, and then see what that delta was between before and after to see if that was worthwhile. And but under the time window, we probably should have again, we keep getting contracts put like this put in front of us the month they have to be voted on instead of three months ahead of time where stuff like that, you would have more time to do all the research. I don't know what the effect is. If we don't approve this contract right now, I would assume that's a bad thing.

What happens? Janine?

Yeah. Absolutely. I mean, I I think the impact on the staff right now, there will be a variety of things that I know Kristen can speak to if more personally around some of the work that we have to reprioritize at this point. We have to prioritize this deadline for 88 compliance on the website. That will take up the majority of this time. We also will not be able to have the the team from SMB do any of our social media. So any of that work that we are doing to try to promote the events that are coming up that are revenue generating, which does offset GPR for us, will be impacted. So we are looking at potentially lower ticket sales in that way, and I I think to further Kristen to give a few more talking points around those specific metrics as well.

Sure. I'm not sure what data has been given to you already, but we do have longitudinal data on event revenue. In 2024, for example, our event, we do not use any marketing contract money to advertise that event, and we collected $35,035. So that was in 2024. Then last year, we finally allotted a small budget to promote BrewLikes to try to increase revenue, and we grossed 56,950.

So it was '21 and change different in ticket sales just for that one event over one year. Some of the other events that are coming up, we haven't had SMB for over a year. April is supposed to be their one year where we have more metrics for you that go longer. But in 2025, just the things that S and B helped market, not all of the events that this new, we had five prioritized events that generated 354,000 and $357 just in those events, and that has nothing to do with, like, website maintenance or compliance. Those are just ticket sales for those events.

We are going to have a gap in our service because the contract is up at the end of this month, and the earliest it can get through the board is mid April at this point. So my immediate task along with our education manager and our volunteer coordinator is trying to get the website compliant. We have had a meeting already with Ellen with downtown to talk about what we're supposed to do. None of us have web development or design in our job title, so we are triaging the best we can right now. SMB is in a good faith effort to continue with what we had told them we wanted for this year, helping us as much as they can.

We have another meeting, or I believe they have another meeting on Thursday to talk to IT about what it looks like to absorb the Zoo's website. The challenges are that that will put a lot more strain on IT because between our education programs, our ticket sales, our volunteer opportunities, we're updating our website on average of seven times a week. And my understanding is those tickets get sent to IT, so and that'll just put that much more work on that small staff already. But we are looking at that to see if it's something we can do in the future and what it would look like for the zoo and our operations. We are also talking with court counsel about what a hardship letter would look like.

So if the department can't get the website compliant, that is something the county would have to do and submit saying that we don't have enough time to get it done. So those are the immediate impacts of this contract. We will lose some of our graphic design stuff, which we will have to contract out for the rest of the year if we don't have this contract. We do have limitations on what we can design. And then just to talk about collaborating with other departments, if you look at the I am a member of eighteen seventy one, and I looked before this meeting.

There I am the only position in 1871 that has marketing in my job title. My title is marketing and outreach. If you look at outreach, there are eight people, including me, that have outreach in their title, and then there's four that have communications in their title. So if you wanna get super broad about it, the entire county has fewer marketing and communications professionals than they have zookeepers for the entire county. So I'm all about consolidating.

I'm all about saving money. I'm certainly about job creation, but losing this contract at this point in the year without us having time to plan for it is going to be pretty devastating for me, and it will impact other positions in the zoo as well. Other questions? Yeah.

Do we know I imagine the contract is for services rendered, but do we have any idea what, like, what kind of billable labor hours SMB is contributing on a weekly basis to their services to us?

We have a budget tracker that we go over with them every month, and they will say which projects are they're working on and who's been doing it so we can absolutely get you that data. Do you have any kind

of estimate? Do you know anywhere a range of where it might be?

On their billable hours?

Yeah. I think it Yeah.

Ballpark. Yeah. It it really depends on what they're working on right now. Like, they're when we say we use them for social media, I'm the one who's posting on our social media every day. They're doing very little of that. It's more for the ads for specific events. So, like, during zoo lights, they have a lot more billable hours than right now when fry our next event tickets were supposed to go on sale on April 1. So that was going to pick up next week and then into April a bit. So an average for the year would be hard. Darn, I would would have to be I would be guessing. I would rather get you exact numbers, which we do have. Yeah. Other questions?

Do they do you have other billable Actually, let me ask you something. I just got a question for Janine. Yeah. Are do we have people onboard right now that can do some of the work that this contract is being done, or would we have to hire people if we and if we did have to hire people, how many people would we have to hire?

Yeah. We actually just had a resignation of

an individual who would have

the ability to maybe take on a little bit of this work, but is leaving in in another week. So I would say no matter what, we would have to find some additional supports, but either somewhere in the county or another contractor or LTE, which would still provide a gap in service because we just don't have the manpower right now to do that.

So if you if you I mean, if you were to hire somebody to do the contract for the next year, how many people would that be to hire?

Yeah. It would probably be the skill set of around four people because we there's the web design pieces. There's the ad buy pieces. There's a variety of that skill set that we don't have currently to pursue, and the hours for cost. That part of the contract would probably be.

But it wouldn't be full time, would it? I mean yeah. So as far as the 90,000 or 95,000, whatever it is, do they use that full amount every year, or is it I mean, is that or is it an up to that amount?

Correct. So the contract ended this month, and I think we had $600 left over.

It's already ended or ended?

It's supposed to end on March.

Ended March. Okay.

It's supposed to end at the end of this month. And about a week and a half ago before we had them start working on the website, we had about $600 left for the year. So it was their first year with us, so I can't say if it's

always I mean, let's say the money ran out a month ahead of time. Mhmm. They don't do any more work. Is that how it works? Yeah. Mean

be looking at a new extension of a contract if we needed that work done. And we have those monthly reports. I mean, we've got November and December.

Because, mean, we have some contracts where, you know, they didn't do they didn't have to do so much work, so they there's money left over. That's not this type of contract.

And Joseph can kinda speak to that. He's online as well. As far as kind of monitoring those contracts with the staff and making sure that we're keeping on pace with that contract or letting them know kind of what's left on that contract. Just do you wanna address that?

You're correct, Janine. And to answer your question more direct, supervisor, we if in the event we don't exhaust that amount of money and we need to stop earlier, we we we can. We have up to that amount, which was there there was an increase from 90,000 to 95,500.0 this year. So if we can get all of our services done, at a lower amount, and we still don't have any extra work for them to do, we don't we don't need to pay out that full amount. Does that make sense?

Yep. Mhmm. Another question, for Janine. I heard something about the quote the contract's not gonna be extended after next year. Is that accurate or not?

We haven't had that conversation yet as a team. I think we're gonna be looking at everything with fine tooth comb as he builds his budget.

So You don't have any plans of not continuing it?

We have not specified that in any way, shape, or form yet as it's Okay.

And I guess the only thing I'd add is, you know, I've been looking at some of the actually, in all of our privatization of contracts, and I've just got some information on that. I was gonna report that a little later in the budget thing, but I did get some information on that. I haven't had time to process everything yet. So we're in the process of looking at all of our contracts, throughout the county with and on my case, with regard to labor issues and, you know, to see whether there's possibilities of of, using our own people to do some of the work, hiring people to do some of the work, whether it's feasible or not. So we're looking at all of that stuff.

So that's the other thing I would add for this, discussion. Anything else? If not, a motion's been made and seconded to re recommend approval for resolution three fifty five. All in favor, say aye. Aye. Aye. Opposed? So ordered. Thank you. Item number three is twenty twenty five resolution three eighty two, agreement for the reconstruction of traffic signals and pedestrian island at the county highway County Trunk Highway M, Century Avenue, and County Highway Q, North Intersection in the city of Middleton.

I've also recommended approval. So moved by Blaisewitz. Second. Second by Udell. Punnett?

Yeah. This is this is part of those joint projects that we work with the local community. Local communities are working along this corridor to improve pedestrian safety and to in enhance the efficiency of the intersection, which the county fully support. So as a joint, we're going to follow our closure agreement policy to make sure that we share the cost of that intersection because it is county highway intersection. And so before you hear today, I think it's a total of of our cost share, it will not exceed $280,000.

Thank you. Any questions for Clement? What exactly is being done?

They are reconstructing the islands, the curbs, this is the medians, and installing some refuge areas for the pedestrian to stand and so that they have good vision for the traffic that are coming and as well as installing a installing a a signal at that intersection.

Any other questions?

Just a general question. We have to go deep into it. Okay? What determines whether we do stoplights versus roundabouts? There is it just a preference on the part of your municipality or whoever's doing the the work? Or

what what For comparison for both of them, yes. It is it's it's kind of it depends on the type of crashes. But, however, for you to install the signal, you must it must meet what they call the signal branch. It's a step by step process that we use to analyze with the signal. We don't have exactly that kind of warrants for roundabouts, but we do have certain items that we look for that would that we call them indicators to tell us that it's better for a it's a roundabout or not.

And most of the time, the trigger is actually the type of crashes. If you have, like, t bone crashes that are very fatal and stuff, then you want to eliminate that by roundabout, which will end up being a vendor vendor and safe. It's it's not to do catastrophic. So so roundabout do have some things that we look into, but it doesn't have, like, a detailed warrant analysis like you would have for a signal.

Any other questions?

One kind of just follow-up on that. Is that warrant, warrant process, is that determined by the county or by state statute or something else?

So both. So the the warrant analysis as standards in the MUTCD, which is the traffic standards, and some statutory requirements. So they put all of those as step by step process for you to meet, and those become the warrant. So you have to trigger one of those warrants for you to meet to to be considered a good candidate for signal. A good example is the crash, the crash history, the the amount of traffic going there.

It's so stop sign can handle just so much amount of traffic. So if it goes beyond some certain number of traffic traffic volume, it's then the signal will be triggered, which is because it's more how is the best word the most simplistic way of saying is more authoritative. It controls. It's more impulsive. It controls. It tells you to stop, go stop sign, you know, judgment call comes into play.

Thank you. K. Any other questions? Motions of. Four, under referrals. We've got the resolution twenty twenty twenty five resolution three ninety four agreement for reconstruction of County Highway CC Jefferson Street and the Alpine Parkway Intersection in the village of Oregon. Is there a motion to recommend approval? Second. Moved by Udell, second by Blaseowitz.

Clement? Yeah. This is very similar to the last one. Again, Oregon is actually constructing a p l a stretch of of the highway, and it it involves one of our intersections. In this case, it's Highway CC and Pipeline Pathway. Again, this one, there's no signal like the last one, but it's a it's a reconstruction of the intersection to improve safety of that intersection, both pedestrian as well as. And the county is in full support, and so we're going to be cost sharing. Our estimated cost for this one is about 500,000.

Okay. Questions for Clement? If not, our motion has been made and seconded to recommend approval for resolution three ninety four. All in favor, say aye. Aye. Opposed? It's ordered. Thank you. Item number five is twenty twenty five res resolution three ninety five authorizing a permit agreement and permit for occupancy for the Madison Metropolitan School District testing at the Alliant Energy Center. Is there a motion to recommend approval? So moved. Moved by Vlasovitz. Aye. Second by McCarville. Kevin? Yes.

Thank you. So this is, our annual agreement with Madison Metropolitan School District for their AP testing. They will utilize the space in the Exhibition Hall for about fifteen days to complete this test.

Any questions for Kevin? If not, the motion has been made and seconded to recommend approval of resolution three ninety five. All in favor, say aye. Aye. Aye. Opposed? So ordered. Thank you. Item number six, twenty twenty five resolution three ninety seven authorizing execution of an air service promotion and marketing agreement for the American Airlines, Dane County Regional Airport. There are a motion to recommend approval. So Second. Moved by Lacewood, second by McCarville. Mark?

Alright. Just a reminder, airport self sufficient. It doesn't take any, GPR funding. This is for an air service promotion, and they basically, an incentive agreement, part of our community, air service support program. So we have a forward facing document that airlines are able to look at. And if they were able to offer us a route, this one in particular is Boston, it would qualify for certain, marketing promotion incentives. So that $150,000 is a split on a ratio between, marketing and, marketing in Boston and marketing in Madison supporting the route. Yeah. The majority of that cost is just physical placement of advertising. So it's the actual buying of billboards.

It's the actual buying of, commercial space, whatever it may be, associated with it. It is a part of our larger agreement, with Affirm, and this is the ability for them to, to execute those purchases of advertising space, on our behalf.

Questions for Mark? Is it we have this in our budget, Mark?

We will, yes. We have it in our budget right now, and then any amendments that we need to make, we'll make, associated with it. But we have enough carryover to handle this. And, there is a similar one for Delta Airlines, but it looks like it's below the purchasing threshold. So, just to be transparent.

So Delta is flying to Boston as well, but they didn't want to sign on for the $150,000 because there is a, a waiver or a clause inside that agreement that if, American Airlines were to stop flying, less than four times weekly, they would have to repay us back that a $150,000. So Delta Airlines wasn't as comfortable with the 150,000, so they're taking a lower amount. But that is, within our purchasing threshold, so you guys won't see that one.

Okay. Thank you. Any other questions? Now the motion has been made and seconded to recommend approval of resolution three ninety seven. All in favor, aye. Aye. Opposed? It's all ordered. Thank you. Thanks.

Now item number. 25 resolution four 01, award of contract for the Dane County Election Center. Clerk's office remodel, construction at, Pancreatz Street, Madison. Contractors, Bear Construction Company. I want to recommend approval. Approved. Second. Moved by Udell, second by McCargill.

So we have here a contract award for Bear Construction. We took in four bids on this one, with four alternate bids. Three of them came in below our threshold, and, so we're looking for contract award to Bear Construction out of Illinois. They do have a Milwaukee branch. We have never worked with them before.

They're a CMCA firm only, so they will be subcontracting all their work. They did submit a fairly extensive subcontractor list of which I would say a good portion was already qualified, and they will have to look to get the rest of that fully, you know, approved before they can proceed for the terms of the ordinance and all that that's how the contracting works. Questions for Todd?

Any you wanna give us some contractors at subs?

Well, I found it interesting. They didn't have a mechanical sub listed, so we must have a placeholder. General? They're gonna general it.

Oh, I thought they were just

They're they're a a CMCA firm. They're gonna they're gonna GC it.

I thought they weren't performing any Yeah.

The well, they can't perform any construction skill, but they're going to solve all their work. K. They have to solve everything out. So they're gonna do the CMCA. What's that? I can pull up their subsets.

Hold on one second.

Just sub list.

Okay.

We've got we've got, we're sideways here. Concrete, Bauer Bauer Concrete, they are going to need BBC approval. They have got carpentry AMCS out of Milwaukee. They are BBC approved. Ways Incline Dickard, drywall, CV drywall out of Madison. They are BBC approved. We'll go to, let's see. Go to something else here. Plumbing, we've got can't read that. Cornerstone one or the construction one.

Yes. They are BBC, it says here. And then we have, HVAC. Like I said, they need to pick their sub ten days before they're on-site. Electrical, grounded electric out of Dodgeville since they are BBC. Again, they need to be all the way through all these before their contract is fully approved. And steel Milwaukee iron. So kind

of a

So how how soon are we gonna get this thing rolling? Well, it'll have to

go through the board approval process, so that would be in April. You know, it'll go to personnel and finance. I believe the next finance is I'm not

sure what you're doing. As far as that,

once the approval there Well, after that, they've signed the contract. As long as we get the bonds and we get the insurance and everything lines up and if they communicate well, and that's usually all in place by the time we get the contract finalized, the submittals can start coming in, and we'll can start reviewing submittals, and they can they can move. Yeah.

Because there is a real time crunch on this thing.

Yeah. And and, you know, they've got their window. It's a it's a good site. There's no real conflicts. They can get in and go.

I'm sure they understand that. Yeah. Right, Scott? Yeah. I mean

and is the city permitting process gonna be coming through? Or I would hope not.

I would hope not. You know, they'll

they're responsible for all the permits. Building permit is pulled by the contractor, so they're gonna have to work through all that, and we can communicate with them. Yeah. They should know that. That's really

But this Got it. Has already gone through the process with the city planning department, isn't it?

Yeah. Oh, no. It's approved project, but they're still gonna have to get a building permit. So they have to pull

that yet.

Well, I just I'm concerned the city clerk said that has two months add on there. Well, you're gonna have time for submittals. Submittals are gonna start rolling in, and they can get they can get a jump on all this. But the submittal process, as you already all know, there's a process there. They gotta go through all the submittals, get the approval submittals approved, get materials ordered. This one, there is no excavation or concrete work. The building's already up. So we're basically looking at lead times. This is a mechanical job. Let's face it.

This this is a heavy mechanical job. Lead time on multistack heat pump or I think that's what we have in there. All the pumps, air handlers, and things like that, that's just getting those submittals going and then looking at what that window is for lead time. So until they get some of that stuff, you know, it's really a demolition component that will get going early on. Yeah. So, I don't see anything that would restrict that. Sounds

good. Any other questions? If not, motions were made and seconded. Who recommend approval of resolution four zero one? All in favor, say aye. Aye. Aye. Opposed? So so sorry. Twenty twenty five resolution four zero seven, award of contract for Black Earth Creek hydrologic restoration at Schlitz Road and Highway 14 Black Earth. Contractors, HGS LLC. It's your motion to recommend approval. So moved. Moved by Lacewitz. Second.

Second by McCargo. Todd? Here. Here.

And we have another contract award here. This is for the hydrologic restoration of Blackbird Creek. We took in three bids for this one. HCS was low base bid only. There were a lot of unit costs taken in on this bid as well. So if there is an additional scope of work, we'll at least have that costing in place. HCS was quite a bit lower than the second bid of RG Houston for this work. Mainly stream stabilization, habitat improvement, realignment, a lot of like bank improvement structures. There will be native seating to the spoil area. And there is no maintenance contract attached with this one like a lot of the land and water contracts have. So pretty straightforward project there.

Any questions for Todd? No. Motion to be made and second. Approve recommend approval for resolution four zero seven. All those in favor, say aye. Aye. Aye. Opposed? So ordered. Thank you. Next item is number 10 is twenty twenty five resolution four ten. Contract change order 218 for the deal consolidation project. Lyon Construction. Is there a motion to record? Motion. Moved by McCarville, second by Blasowitz. Steve? Thanks, Eric.

So this is a change order to Lyon Construction in the amount of $76,000 some change. The scope of this work is related to the secure perimeter. And if you have no. It's a high rise jail, and so the secure perimeter is basically around each day room or housing unit. And so we've got back of house spaces, mechanical spaces, electrical room spaces, things like that that serve these, you know, the detention areas.

And so we have to keep them separated with what's called a level one secure perimeter. So through the project, we've been going through all the submittals and studying all the shop drawings and everything that goes along with it. The component that we've been scrutinizing over lately are the secure wall systems. We've got a mix of masonry and prefabricated detention walls and prefabricated cells and things like that. What was discovered was that ductwork that is located on a lower floor serves something on a higher floor.

And so the ductwork has to penetrate through the different floors. And so there's a a duct riser section through the middle of the building, and it's technically considered, like, a like, kind of like a passage between two detention zones. And so we have to put all these extra provisions in, including security grates at the perimeters. And then where it was going vertical, we actually discovered that there was a lapse in secure wall. Technically, there is no possibility for somebody to get in there with the security measures at the perimeter, but because of what it consists of and and whatnot, we had to enhance the that that that section of shaft wall per DOC and to satisfy the the the sheriff's office concerns.

So the unique thing here is because it's a a riser, it has to be fire rated. But because it's a jail, it also has to be detention rated. And those two walls are not synonymous with one another in in in the systems that we have available. And so we had to we already had a shaft wall, which is does a drywall for the plans of drying, but we had to add a two inch metal wall panel system, a detention wall panel that's fully grounded.

Technically, it could be a rated assembly, but this product has not been tested, so

it doesn't satisfy that. So we had to add this component to the project, and that's essentially what this chain order encompasses with all that, plus a couple other nuances that have impacted some MEP stuff on the outside of it.

K. Thank you. Any questions for Steve? No. Motion's submitted and seconded to recommend approval resolution four ten. All those in favor, say aye. Aye. Opposed? So we're that's it. Eleven twenty twenty five, resolution four eleven, contract change order two nineteen, the jail consolidation project, hiring construction. The motion to recommend approval. Motion moved by Udell, second by Incredible or the other way around, whichever. Whatever. You say.

It's kinda working for That's on the recording.

Alright. Thanks again. So this is change order number 219 in the amount of a $133,820. The scope of this one is also related to detention, but this one is related to the HVAC grills that are within the detention areas, so within the housing units. It came to the attention of the transition team that even though they were they were specified as security drills, but they weren't they didn't meet the requirement for an anti ligature within a detention space.

So in ceilings that are, you know, say 13 feet or higher, you don't poke me on the height, but once they're, like, beyond what's considered legally accessible, then they don't have to have the anti ligature component. But when

it was discovered that we had

a conflict, sheriff's office, you know, ran us up the, the flagpole with DOC and made sure that they were on the right wavelength, and they were. And so they went through the entire set of drawings with the, design team and basically analyzed the whole thing. And they discovered that about a 125 of these grills had to be either changed out or modified in in a fashion to eliminate some of those concerns. Unfortunately, they're, you know, they're a pricey unit, you know, and there's a 125 of them. That's why it amounted to the to the dollar amount here.

We will have some leftovers that we are hoping to use in the PSB renovation when we get to that. So there could there's a potential for some authentic credits. So that's still being studied. But right now, we need to release this so that we can get the the new grills ordered in time to to be paired up with the detention ceilings when those start going in. Questions for Steve?

Motion has been made and seconded. The recommended approval of resolution four eleven. All in favor, say aye. Aye. Opposed? It's order. Thank you. Item twelve twenty twenty five resolution four thirteen, amending the 2026 capital budget to remodel space for the jail diversion services program. The motion to recommend approval. Motion. Moved by. Second. Second by. Is this Todd? Better not be. Who who is this one?

I can Amanda?

Amanda, go ahead.

Alright. So this is an amend an amendment to the capital budget to create a budget line to renovate Room 207 so that it can house the jail diversion support services. And so it includes creating a secure intake vestibule, a reception area, some card access, staff workstations, and then, erecting a conference, training room area for the jail diversion services. This is due to their displacement at the Ferris Center. And I'm happy to answer any questions if there are any.

Questions for Amanda?

Just how many staff are we talking about?

Many staff are in this area?

It's a good question. I believe it is somewhere between six and eight working out of that location. If you need to know the exact number, I can find that out, and I can send it to you in an email. But I believe it's between six and eight.

That's fine. So this isn't a secured area where residents are gonna be. Right?

This is

where this is where participants in the field diversion program would they would show up. They would get the bracelet put on, they would intake into the program, and then they would also, come to this space to get their bracelet removed when they've successfully completed the program.

Okay. And this is in the City County Building?

This is. This is in the back side of the City County Building, so in kind of that hidden portion of 2nd Floor. Okay. The back Street.

So the entrance is off of the backside of the building there?

Yes.

Yeah. Okay. Any other questions? None. Motion has been made and seconded to recommend approval of resolution four thirteen. All in favor say aye. Aye. Opposed? So ordered. Thank you.

Thanks.

Thank you, Amanda. Item e, items requiring committee action. We've got several of these. Six of them actually. First one is action item number 365, contract change order number 27 for the public safety communications facility, Loves Lane, Vogel Brothers Construction Company. Is there a motion to approve? So moved.

Move second. Yeah. Okay. So we got a change order here for Vogel Brothers. This is for relocating these condensing units. Now these condensing units are not the primary source of cooling for the data room. Since it's a nine eleven center, we have a lot of redundant systems out here. The Libert units, these computer room AC units are going to primarily run on chilled water that can be produced by the geothermal heat pump.

In the event that those would fail,

the DX system would pick it up. So these condensing units are kind of like a backup. They were initially, put on the prints being at grade due to the fact that the manufacturer requires a little more elevation for oil return purposes. They were gonna have to put them up on these big ugly stands and put them in the back of the building, and it didn't look very good. So the opposite the the option was to relocate them to the roof. And everybody kind of agreed that that is the best, you know, solution to this. So this change order, accomplishes that, relocates it to the roof. There's a lot of structural supports and piping mods and everything that needs to get a comp and that's why we're at the $47,000, but that is basically the scope of this change order.

Is it screened up on the roof?

There is screening up there, and there's a lot of, photovoltaic panels as well. So there is a little bit of a run. They have to get them back a little bit. You won't be able to see them very well if you're at problem level in the parking lot.

Questions for Todd? They have motions in May and seconded to approve action item three sixty five. All those in favor, say aye. Aye. Aye. Opposed? So we're ready. Thanks. Action item number three ninety one, temporary limited easement for storm water measures to, TC Silver Eagle Drive or Eagle Development LLC. The motion of approval. So moved by Placewood, second by Yadell. Shereen? Yep. Thanks. Go ahead.

So TC Solar Eagle Development LLC is aka Amazon. So

this is

the Amazon property right up of County Highway N, County Strokes on Prairie area right up the interstate. Don't know if you've been out there, but it is massive. And it's right across from McCarthy County Park. So when when they started construction last year, we started noticing that water was coming through the culvert, underneath Highway N onto our property, and it was flooding our farmer out last year. So now that they're going through their permitting process, stormwater permitting, we're requiring them to actually put in a drainage swale on our land because all that water is gonna be coming over into into the park.

Luckily, that portion of the park is actually wet, and we were planning on doing a wetland restoration project there anyways. So what's gonna happen is they're gonna come in, do the construction on the soil on this piece that you're looking at right here. Oh, nope. Down. Yep. Thanks, Roxanne. So that will all be turned into a drainage area. Amazon is actually gonna seed it. They're gonna maintain it for us for one year to make sure that it establishes. So we're actually getting, I would call it, some free work done for us because that's what we were gonna do anyways.

So so it's kind of a win win for both parties. So it's a a temporary limited easement for them to come in through December 2027 to do the work. Questions for sure.

Is did our zoning department have something to do with this? With the zoning of this project?

To require this? Or No.

It just

was for the zoning. Yeah. So they're zoning for the project. But I'm assuming it did because it's gonna be Yeah.

It's been gone.

About carp c. I mean, wasn't this all looked at with carp c and everything?

The drainage? Yeah. I

That's what they do.

Yeah. I mean, I don't know how closely they looked at it, but yes.

So problem arose in

Mhmm. Yeah. And it's yeah. In order for them to get their storm water permitting done, this has to be done.

That's for Carsey.

Yeah. Okay.

Any any questions? Not motions are made to approve action item three ninety one. All those in favor, say aye. Aye. Opposed? So ordered. Thanks. Item number three is action item three ninety three, Agreement change order number one for the CCB facilities emergency power design. Junior Boulevard must be at the City County Building. Hamill Green and Abramson as the, consultant.

Is there a motion to approve? So moved. Second. Moved by Carville, second by Placements. That's if you Todd, go ahead.

Okay. So this is this is for our design team on the generator project. What we have here is kind of a clearing up of a resolution language that awarded this contract a long time ago. What was missed was the $25,000 study fee that was a fixed fee in the resolution language. So we were really kind of capped out, and I can't pay them out their entire fee. They're due the fee. So what this will allow me to do is once this project is wrapped up, hopefully, we're very shortly, we'll be able to allow to myself to pay them out and force this contract.

It's it's kind of budget for that.

So where where does the money come from? It's out of the budget. Out of the project budget. So the project oh, so the project budget had the money in it then?

Yeah. It was it's it's a soft cost that was in there. It's just our language was poor when we drafted the resolution. We should've we should've made that $1.75 instead of $1.50 to give a total of 200, and we we missed it, basically. So this is just kind of a cleanup effort on the backside. So the money's there, and it's for the design, not for the construction portion.

Any other questions? Motions are made to approve that side of three ninety three. All in favor, say aye. Aye. Second by Adele. Steve, go ahead.

Yeah. Thanks. So this change order is related to work in the Public Safety Building. So as we know the time period is nearing completion in the not too distant future. We're looking forward.

We're make sure we're gonna make make

we've been meeting with the fire department and then making the, you know, all the safety systems, one of the good system. One of the things that they brought up was the standpipes and the existing stairwells. They were built to 1993 standards, which and even then, they really didn't meet the fire department's requirements then. But anyways, they're looking at it now and they're looking at the level of renovation that we're doing in the Public Safety Building. And so they're requiring us to modify and extend the standpipe so that they have better capacity to fight fire in in the PSP.

And so this this takes care of all their demands or all their wishes for for the Public Safety Building in the amount of $26,345.

And questions for Steve? Okay. Motion's on May 2 to approve action four zero three. All in favor, say aye.

Aye.

Aye. Opposed? So ordered. Thank you. Item number five is action item four zero four, contract change order number 11, the Align And Energy Center Exhibition Hall, HVAC controls, upgrades. Master's Building Solutions is a contract that is there a motion to approve? Motion by. Second. Second by. Todd?

Good. Change order 11 to Masters Building Solutions for the Align Energy Center Exhibition Hall controls. What we have here, we have four units, smaller units. The entire scope of the job, all the units received airflow monitoring stations just for improved control. It allows us to put more advanced sequences in there for energy savings.

These four units have some rather challenging ductwork because airflow stations need straight runs of ductwork except they're gonna get a good read on it. So it really isn't a good place to put them, with the controls that were specified. So what this does, this $10,000 will modify that ductwork on these four to allow those airflow stations to be installed and read correctly, so that we can get proper control, basically.

Do they have doing the ductwork?

I think this one is all, is this a hooper job? This is a Hooper job. I think it's a Hooper job that I think.

Okay. And a lot of

us that is working for us, I think, is who we're whatever. Nineteen o one.

It's not nineteen o one.

K. Motion's in any time for Todd? Motion's in none to approve. Number 404. All in favor, say aye. Aye. Aye. Opposed? Sure. Thank you. Number six, section four zero five, contract change order number 13 for the c CSS parking ramp restoration, Henry Street Contractors Golf Acquisition Group. Is there a motion to approve? Motion. Moved by Arville, second by Yadell. So

what we have is a basically, a scope clarification change order is what this says just so we can contractually, archive with what actually is happening there. It turns out that the ramp was in worse shape than we thought when they started doing these folded up restorations. As they would sound the concrete, they would have to go further to fully capture the the depth and the scope of what was actually bad. When they did that, they would add anodes to the new rebar, so cathodic protection for anticorrosion to the rebar embedded, and that was a unit cost as well. What it does do is as we had those additional concrete pores to the tune in, and I I think I did put a summary in here for you, it removes the amount of targeted anodes that they would have put in later.

And there was quite a big allowance not allowance, but budget line for targeted anodes means anodes that are put in at the end of the project or towards the end of the project that are actually drilled into the concrete and are tied in then to the rebar. Well, as you pour more full depth, you don't need as many of those targeted anodes anymore. So it's kind of a subtraction process plus an add process. So now we get down towards the end of this project, and we don't need as many of these targeted anodes. So to get better protection of the whole ramp, what our consultant has proposed is to do a coating.

Why don't we just coat the entire ramp now that you have so much more concrete to get better water infiltration protection? And don't let the water in in the first place. So that if you take the cost of that, add a new traffic membrane plus the savings from the lack of targeted anodes and then square that up with the, additional concrete, it's basically a wash in scope. And that's why we decided to bring that to the committee here just due to the fact that it is such a great change in scope. And so that's really the change.

Any questions for Todd?

But isn't a traffic membrane gonna have more wear and tear over time than

it does?

It will it will have wear and tear over time.

So we're gonna be repairing it more than we would in an anode system.

The anodes are still there. Remember, they did embed anodes on everything that was repaired. And since they did so much more concrete repair, we have more new concrete and new rebar than we would have had. And so by coating the entire ramp instead of not coating it at all, we've been told that that's a better to keep the moisture out completely is a better overall product at the end.

So if you're saying the anodes are there anyway. Embedded anodes. The embedded anodes are there anyway. What is it we're removing then? Targeted anodes. Were supposed to put in more targeted anodes.

Controlled anodes. Because they weren't gonna repair as much surface area. That surface area was estimated to be smaller. But as we took more, well, now you don't need those targeted anodes in that repaired area anymore. So you put embedded anodes in there, and now you don't have as many places to drill. You can take you don't need those. So you would be putting targeted anodes in what was existing, what was not repaired. What they're saying is we'd be better off for a full coating now over the whole thing.

So we still have a full anode system under

Oh, yeah. There's still anodes. There's they're actually they're they're, they're strapped right to the rebar.

I put them in.

Yeah. Okay. So you so you're aware of them. Yeah. So those are in there. Those are in the repaired areas.

That's your electrician. Yeah.

That is an electrical thing. We do the CAD welding. Jurisdiction. We'll fight you on that

end. Okay. Motion's been made to approve action item four zero five. Is there anything else on the question? If not, all in favor say aye. Aye. Opposed? So order. Thank you. Okay.

Thanks. Presentation discussion, just one item, public works and transportation committee topics related to the budget. As I said earlier, I'm gathering information from the administration regarding some of these contracts or any of the contracts as we've found, and haven't had a chance to analyze it all yet. So we'll be moving on that probably after our committee is re restructured in April after April.

Yes. Yes.

Brings it brings it to g. I'd like to

bring up one thing. Yeah. Go ahead. Is this I here, we we brought up again tonight, and I know we've talked about this in the past about the concept of timing of contract approval. I mean, I I understand, you know, we walk in and see that contract very late in the process, and it seems like so often we are under the gun of if our committee doesn't approve it that night, they can't get to the board meeting in time and the contract expired.

Yeah.

There's gotta be a better timing model for doing that. We've mentioned it before that the contract should be here at least three months before they're due. That That way, way, if you have to push it back a month, you're still a month ahead of when the contract is due. I mean, I I don't like to hold up a contract, and I don't wanna mess up anybody's schedule. But when you're sitting there talking about this and the public's bringing up concerns, the workers are bringing up concerns, and we can't even talk about it for one meeting because we blow up the whole time schedule. That's that's just way too short.

We'll have to talk about that.

There's gotta be a calendar From the administration. Of these.

Any departments wanna take that one on? Kevin?

I mean, in theory, it makes sense, but in reality, sometimes it doesn't. I mean, it's it's hard to, get vendors to respond to RFPs if they're gonna be they're not gonna go into effect four or five months down the road. It's hard

to get a real number from them.

And it's hard sometimes for the departments to understand if, alright, this contract's coming up. Are we going to renew it? We're we might have plans for it, but we, you know, we we're not 100% certain at that time. So I I appreciate the fact that we probably can you know, it would be beneficial if we were a little further in advance, because sometimes the reality is

it's not it's not doable.

I I guess an exception would be more appropriate than a rule that we're always at the exception. Does that make sense? I mean, I don't know what it takes. Does it take putting in a resolution and making it into the ordinances that its contracts have to be ninety days before have to be approved ninety days before they're due. I mean, the we we do our construction that way, these things like that.

I mean, I I get the fact that it's hard to get the vendors to reply, but if they're a current vendor that we're already paying and we're renewing their contract and you're telling me that they're not gonna talk to you in time to figure out that dollar amount and what they want, I'm not sure that's the best vendor that is gonna sit there and force you into the last month before a contract, and they want it renewed. I get it for you know, like I said, there's gonna be exceptions. That's almost a given. But it seems like it's not exception right now. It's the rule.

And it's just it's just silly for us to be doing it that way. We know when these contracts are due. We know the calendar. There should be a calendar. And if there isn't, why? I mean, how many have we been laid on?

Shelby, can you, let us know what we can do to speed up the process a little, get things here sooner? Go ahead.

Alright. We are running. The computer is not on a run today. Thanks for thanks for giving the opportunity to talk. I I think I want to call out that our purchasing team is three people right now. Right? One manager and two purchasing agents. So we have a a very small team to actually turn around updated contracts, new language, negotiating back and forth, going back to a department, changing scope, maybe cost. So a lot of that is manned by a very, very small team of people running thousands of contracts a year. So and you see a small portion of them, and then the rest of the county board and all of our subcommittee see a huge number of contracts.

I think that's a substantial amount of work that goes on on your end, and it's also a substantial amount of work that goes on on our end too. And so sometimes those delays and I don't even know if they're necessary delays. It's kind just of how the process works by the time we resit down and negotiate a contract or even start one. And then we get through negotiations. We get through conversations. We have three people to potentially type up that contract. It needs to go over to court counsel to get approval, has to go through our controller's office to make sure we're good fiscally. It's within the budget. And then the routing process of the actual signatures for that contract by the date of a board introduction, and then just subject to the board schedule. And when you guys meet and then when it might go back to full board or if it has to take another stop in another committee.

So in a lot of times, there is a lot of leeway before we we run out of a contract term. It's just so much work that has to happen on the front end that reasonably and administratively functionally getting it to you three months ahead of time would mean we have to start that probably six months ahead of time. Right? And to to do that for every single contract in the county, we just don't have the manpower. And I don't think it works how we contract or how anyone contracts to start negotiations that far in advance.

And I think we're also seeing an example of it now in our budget. Right? If we want flexibility to adapt on a year to year basis, which I've also heard is very important, Starting six months out to get it signed three months before the actual contract is up kind of ties our hands too. So there are some limitations to a timeline or a leeway like that. I understand the point, and I've heard it also at these meetings, but I did just wanna give that perspective too from the DOA team and what they're they're doing to get these in front of you and what every single department is also doing on their end to get it in front of you and other committees as well.

Maybe the better or easier answer then is once that process starts, put it on the committee agenda and let them know it's coming.

All

those questions could still be asked and stuff like, you know, like, let's just use our example today. The question of the metrics of how much did it increase ticket sales, that could have been asked while you were still developing the contract. There's no reason that couldn't have been done. There's no reason we couldn't have asked the vendor those questions that they sent me. I mean, he gave me the answer the next week, but it was still you know, after the event, we coulda had that talked about in the three months before we had to approve the contract. So maybe it's not about, here's your final contract vote. Yes or no. It's we have a contract coming. This is what we're gonna be looking at. Here's what it's the scope was last year.

The committee can then at least talk about it before they have to vote. Yes. Does that make sense? I I mean, if you if someone in this the in one of our departments has started the process, then they can tell us they started the process.

We we used to do that, but we introduced, like, contract ad contracts. We switched gears a little bit, and now we wait until everything's fully executed so that all the documents can get uploaded at county board introduction. So that that has shifted a little bit in the other direction, but I hear what you're saying, and it doesn't mean you can't put it on an agenda at the moment it sits there or something like that until you get the contract and

Oh.

Built on again. We have also recently, in the last year year and a half or whatever, kinda required contracts to be attached to the agenda or to the to the registrar. So, I mean, that's that's another process. Maureen, go ahead.

Yeah. So, I mean, just kind of following along with this conversation here. So my thinking is it's probably not so much the contract because if it's clean contract that comes in front of us and we're, like, no issues, away we go. That's fine and nanny. Yeah.

I think it's more that when we run into stumbling blocks or we see that, know, is labor gonna have an issue with some of the positions or, you know, we're gonna do things different than we did the last time or, you know, whatever the case may be. So maybe really the question is to say, if there's contracts coming at us, do we anticipate from the department heads, do you anticipate any issues? Do you see something rising that we can kind of put on our horizon to say, that's gonna probably come along with it. So we don't see it in a meeting and go, all of a sudden, five people are lined up to talk on it, and we just got ahold of it without any formal warning. So I think that's kind of part of it too. So

K. Anybody else? Just I don't know. Go ahead.

Want to make sure I understand. The contract that the supervisor is referring to are the contracts that are, like, continuous contract with for private company working in working for the county. But if I have a contract for, like, say, like, in my project, do I need to do the same?

I mean, I think it's something we should just talk about. I mean, seeing like, for example, I I got met seeing a change order that was one third the price of the entire project, and you're supposed to just vote yes or no. It's kinda like, oh, that's kinda scary. I mean, $600,000 is a lot of money, and you're sitting there going, here it is. First time you've heard of it or have any idea it's there.

And I I gotta admit, as being in construction, my first thought is, are you sure you're getting a reasonable price for that? Because you're handing it to the guy who told you it's a problem. He told you the price, and there you go. Vote it up or down. That that's kind of a rough thing to look at when it's half $1,000,000.

And, you know, so concept becomes where it's just about the window of you want an answer in one hour of us sitting at a table having seen it for the and heard of it for the first time. I mean and, you know, or you look at it as a public point or a tax dollar point, it's kinda like, what? You just approved $500,000, and you had never heard of the issue before you walked in the room? Nobody would do that usually. Right?

I mean so it's if you know our contract's coming up, I don't see the the problem with putting up saying, okay. We've set this in to be written. Here's roughly the outline of the contract. We're not we can't tell you every detail. Don't expect you to.

But you can't expect us to know the answers or the questions of what might be a stumbling block if we never heard about it before the minute we showed up to vote on it. And that's kind of a two edged sword. I mean, the idea that it used to be done differently, maybe there was a reason they moved it this way because people were complaining about, I don't know the details. If you go into the process knowing you're not gonna know the details, that's one thing. The problem is right now, we walk in having to vote with never having heard the details.

And that's why we're getting the contracts attached to our agendas. Yes. And we didn't used to have that. We'd we'd ask questions like, what is this about? You know? Because we don't have the context. But now we do have the context. And and to to Clement's point, and Todd, you guys have a little different situation with building projects or road projects because you're dealing with all the contractors and engineering and all that kind of thing and then as opposed to the other contracts, which are either maintenance or or service contracts, that kind of thing, which is kind of a set. You know, you you do have to negotiate, but they're they're different, but they're still a little bit similar. So

I just wanted I get the I know we could have a change for that for, $500,000. There's a process that helps to guide us to accept that our price is correct, the change management process. So, for example, the change is the change is $500,000, for example. It it change the change management process goes by, first of all, you identified issue. Is it really true that there's a change? You verify with your contract. Oh, yes. There is a change. And then what happens is that the contractor gives you those prices. You have to compare it with similar prices.

Until you do all those process and then you say, okay. Yes. The 500,500 thousand is is the right amount. So there's some mechanism that are built in into the contract to really navigate and to minimize it a and, like, a false payment or a false pricing.

Yeah. Well, I mean, you guys have engineers and architects that are dealing with that consultants that are dealing with this stuff.

Yeah. I do understand what you're saying. You you can't just be signing change.

Yeah.

At the same at the same time, we have mechanisms in place to help minimize and problems are called. Yes. But there are mechanism in place that if you follow those mechanisms, chances of you making a mistake is a little bit in place. And that's why we bring it to you, decide because we have done all those background information.

Thanks. So, Shelby, we're gonna leave it up to you to try to find some efficiencies in the system here and Wow. And find a way to, possibly bring some contracts to the committees sooner than normal sooner sooner than they have been.

I will just plug the the contract and purchasing review initiative that kind of executive put forward that we are diligently working on for DOA, and and hopefully, some of that will come to light as well. Yeah. So, yeah, I appreciate the conversation.

Okay. So you you've you've heard the the spiel here. So Thank you.

I'll just mention one thing.

Yeah. Go ahead. I know I'm kind

of an outsider. I'm not, you know

Well, you're you're an insider. Sit here and hear you all. You're here at every meeting.

So But my committee is usually part commission. And I know we use closed sessions a lot where every land acquisition I bring, that's not the first time they're seeing it when the resolution is introduced. So there's usually one or two closed sessions before that to make sure that all the bugs are worked out and there's no surprises. So, I mean, I don't know if that's something that you all could use, you know, for maybe bigger projects, problems that you see on the horizon.

But that's be something to talk about because a closed session model can be used during negotiation of a contract, not on final approval.

Yeah. Right.

So that is something

That's what

maybe we could do as a way that you know, I I totally agree, and it's great that the contracts are put up on Legislature and everything like that, and they should be. But when you're negotiating it, you can't do that. And it makes it you do get into some open record stuff about can you really talk about it in open session? We don't have the contract in a bill. You negotiate it. But that is a model we've used on a school board I was on too, and they would bring contracts that they were considering. And that's what that process was for. And maybe that's something to think about.

Okay. We're gonna move on. Let's Zorigqi reports to committees. Todd and Steve reports on change orders under 10,000.

Okay. I'll start with the first couple that

I have for the jail.

This is change order number 214 in the amount of $2,697.37. Scope for this is related to a floor drain and shower basin in the Public Safety Building. So, again, we're looking forward to the future and doing conflict resolution there. And we discovered a shower that just didn't work out architecturally. There was a wall, masonry wall that's gonna block access to it.

So we just had to revise the drain configuration so that it would allow for future maintenance for accent future access for the maintenance. Next is change order 215 in the amount of $5,103.83. This is in relation it's a demolition thing. So in the front of the Public Safety Building, we've got some exterior lighting features that have been nonoperational for quite some time. Some pedestals and some ground lights that supposed to, like, up late this exterior of the building.

So there we have a new doorway being put in, and we have to change the grade out there so that it could have a sidewalk that's EDA compliant. So we have to change some of the grading and make sure that it has good water drainage. So in order to do that, we have to get this electrical stuff out of the way. And because it's gonna, like, basically, dissect the electrical line right down the center, we decided to just rip it all out and clean up the clean up the sidewalk presence a little bit there. And the last one I have is change order 216 for the fire command room.

So, again, this is in the Public Safety Building. This will be the the headquarters for the fire department. If there's ever an emergency at the building where all the fire alarm panels are and and things like that. And so it is part of there's, a release shoot on the booking side of things right now that's keep being incorporated into this room. And there's a couple of existing doors and existing walls that we're we're reusing.

So rather than replacing all that stuff and and and adding new stuff, we're actually trying to modify it a little bit to try to reuse some of the existing. And then the fire department also required that we modify the door that goes to the outside of the building there. And so this table is about $7,331.24, is to modify the hardware on that door.

Again, it's a secure door

on the outside of the building. It's detention grade, so the hardware costs a little bit more. But to replace the door, pushing door and all the same similar, then double working. Those are my three change orders on the jail.

Yep. Let's move on

or Yeah. Okay.

Alright. I've got a few here or more than a few. Most of them are all for PSC on nine one one center. The first one, change order 26 for $6,194 was basically driven by a shift in a wall. Basically, the movement of a wall just a couple feet forced us to move some mechanical systems because we don't like putting mechanical systems in critical rooms.

So if anybody ever has to work on anything, they don't have to go into the room. Or if there's ever a leak, it's not in the critical room. So we had to move a a VAV box, and that means the pipes and the control valve and then the the differential pressure sensor and a thermostat. You know, it's just it just kinda cascades into a changing of all these mechanical systems or components to make this change. So $6,194 moves us out to a more maintenance friendly location and a more, I would say, less destructive, situation if we do have a leak because eventually something will leak, and we just don't want it in an area where it could make more of a problem.

So first one, change order 28 for public safety communications for $4,500 is an adjustment to the round column basis. There's some post outdoor post. The elevations were a little bit off with the drawings and what was in reality. So we need to adjust those elevations on those sonotubes to make sure that the base of the post is not underground. We want the concrete up above grade. So it was $4,500. Change order 29 for PSC, $3,000. Basically, an additional plywood and nail base for the skylight framing drawings just kinda left that detail out a little bit. So we'll go brought it up. Good detail modification.

So we figured that it was a great change to make. Move ahead with that. Change order 30 is a credit back to us for $3,170, revising the HVAC scope and removal of our utility pulse metering from the building automation system. We didn't figure we needed the pulse metering system. We weren't gonna get anything out of that. It wasn't desired by facilities management, something that we can live without. It's just basically a different I find that they're hard to keep calibrated. Just a personal opinion. So I think they're more troublesome than they really are you get

a benefit out of them.

So we we took that out, $3,000. Change order to '31, from amount of $2,100, revising technology scope to update the display from v four to I know it's just all a bunch of stuff, for cameras in the cafeteria break room area. It's just a owner directed revision basically driven by IT of $2,172 for that. And then the final change order of 32 is a credit back to us for $4,100. That's a revision of the structural steel scope to reduce the number of clips and angles on the masonry walls. Again, pointed out by Vogtle that we didn't need those unnecessary, so we took the credit for $4,100. That's all we have.

Okay. Questions for Todd and Steve? Thank thank you.

Item h, future meetings,

items, and dates. Our next meeting is actually Tuesday, May, and Phil. That will be after the election and after the new committees are are structured. I got two things that I wanted to mention. One, we may possibly be having a meeting. Patrick Miles, our chair, wanted to have a meeting next Tuesday with the regarding the Coliseum negotiations. He wanted to Two meetings now. No. I know. He wanted to do it with Yeah.

P and F personnel and finance. And I told him I was on vacation that week, so he he suggested April, as we talked to you about that date. Pretty phone calls. I think that didn't work. So we're looking at possibly a meeting on April 9, which would be as basically a joint meeting with us and PNF, And it would be a meeting where we would more than likely go into closed session to discuss some of the negotiations going on for the Colosseum remodel project.

And, so that's possibly coming up. We'll let you guys know if, if that is gonna come up. And then the last thing I wanted to let everybody know that, I wanted to thank, supervisor McCarville and supervisor Yudell for their service on our committee for the last two years. It's been great having you guys here. You know, you guys are both elected to the and then serving now in the, state assembly as as our state representatives for a couple different areas around the Madison area. And, it's been a pleasure having you guys here for for our committee. Our pleasure as well. Anything you guys wanna say to us?

Yeah. Come visit us anytime.

Okay.

We're in

the North Lane. He's across

the hall. So Yeah. I I'd like

to thank you as well, chair, and for the for moving the meetings along. But I really wanna thank staff.

Yeah.

Yeah. You you you know, I've worked in a lot of different capacities throughout my career, and you're outstanding. So thank you. Thank you.

You very much.

It was great.

I'd like to say that when I first came on board in 2012, one of the things we sat on the big table and talked about was what are we gonna do about the public safety piece of it with Sheriff Mahoney at that time and much of us, and we're able to get the commission for the study. And then, ultimately, you know, it's like came on thinking we're gonna fix this damn thing one way or another and leaving, like, before the ribbon cutting, but it just is it feels like that was kinda like at least for me, that was kinda like my whole time in my twenty four of this going through that torturous process.

There's a

lot of us who remember some, if not all of it. So so just thanks for everybody for your hard work on that and the conclusion that's yet to happen. I'll pop it up from up the street to come see that. It happened. So it's been great

with with all of

your stuff.

Talking about doing a if anybody's interested.

Lock Lock in. Lock in party. Do you like an over?

Over. Yeah. I'd rather do a lock out. Well, I I really appreciate you guys being on the committee, and, you know, it's been a real pleasure. So good luck in the future, and we'll stop over and see you.

Yeah. Sounds perfect. Thank you.

Yeah. Thank you. Okay. Aye. Aye. Aye. Aye. Aye. Aye. Aye.

All in favor, say aye. Aye. Opposed? Aye. So ordered. We're adjourned. Thank you

very much.