Council - Regular Meeting

We'll call the Dallas City Council meeting to order for Tuesday, February 17th, 2026 at 7 p.m. and ask the secretary to call the role. Council President Briggs here. Councelor Berandos here. Councelor Blosser is excused. Councelor Fitzgerald here. Councelor Hollesapple here. Councelor Jance here. Councelor Schilling here. Councelor Shane here. Councelor Spivey here. All right. Would everyone please join me in standing in for the pledge of allegiance?

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. I understand we have some introductions tonight.

Mayor Slack. Uh uh Jake, are you in inviting and introducing coming up? Jake counselor. I'm Jake Dyer, assistant public works director. Um I have some exciting introductions for the water department. Um Jared Connelly started with us last week. Uh Jared has over 10 years of experience in water treatment. He is one of our new water treatment experts up at the plant. Um he holds his level four water treatment certification which is the highest the state of Oregon um has. So we are glad to have him on board running the treatment plant. Um next up we have Nathan Tolk. Nathan's been with us for a couple years now. Um his most recent role was uh the water distribution foreman. He's been promoted to water distribution supervisor. Um so happy to have these guys in the new roles. Great to have those folks on board. Um, we have any other introductions or proclamations? All right. Then tonight we have a public hearing. Uh, I'm going to declare the public hearing open at 7:02. This is a public hearing on a city of Dallas supplemental budget for fiscal year 2025 2026. Can we please have the staff report?

Yeah, thank you, Mayor Slack. I'll do that. So, um, we sent out a public notice in the newspaper for a supplemental budget. Um, just as a reminder for the council and those in the audience, a supplemental budget is required under Oregon budget law whenever uh a city makes a change to a revenue line or an expense line in increase of 10% in excess of 10%. Um we're doing that for uh a few reasons tonight. Um one is we received a grant from the state of Oregon for a million dollars. Um so that was not put into the original budget. So now we're having that revenue come in and the revenue going out. Um the other two are related to the public works building. Um the first one is related to the fleet fund. Um we originally had the debt service for the public works building um being divided between the five public works funds uh water, sewer, storm water, street fund, and fleet fund. um in our latest financial forecast that we did in our budgeting forecast, we we recognize that the fleet fund actually can't support the debt service for that. So, we're proposing to claw back the finance proceeds for that uh debt into the fleet as well as any of the future debt services. And so, that's being reallocated to the other four funds that are paying for that project. So, um so that's one change. The other one relates to the public works building is um there was some scope uh issues when we initially uh brought this project to the council for approval. Um, we're not changing the amount of debt that we're incurring, but we are going to be pulling funds from our contingency funds, from those funds that support it to pay for some additional costs of the project. We'll outline and and talk about those when we consider the resolution later tonight. Does the council have any questions for staff? All right. If not, does anyone from the public wish to testify at this time? Seeing none, I'll uh Is there any further discussion before I close the public hearing?

All right, I'll close the public hearing at 7:04. Is there any deliberation on this? A resolution to adopt the supplement supplemental budget will be presented later on in the agenda for the council's consideration. All right, done with that. We'll move on to public comment. I have a script I need to read before we start. Uh, for the record, please provide us with your name and whether or not you live inside the city limits. You have up to three minutes. It's your turn to talk and ours to listen. You are responsible for the content, even if it was written by someone else. Please direct all comments to the mayor. Do not direct your comments to individual counselors, staff members, or the audience. Defamatory or lialist comments will not be accepted. It is expected that you'll maintain decorum and respect for each other. A wide variety of viewers watch these proceedings. Therefore, we would kindly ask that you refrain from the use of offensive language and name calling. Distractions and distractions take attention from the speaker. The audience, city council members, and city staff are asked to focus on the speaker during their time by being respectfully quiet. And the first person I have up is Annne Herd. I'm Anne Herd. I live in Dallas. I'm president of Friends of the Dallas Acroic Center, a nonprofit uh whose mission is only to support the pool. Um the to raise awareness of the public benefits of using the Dallas Aquatic Center and to um buy and replace, repair anything that breaks. Um the 1 of December we had $800 left in our trust account. We now have 25,000 that we've raised since December 1st. Um at our meeting next week, we're going to give the other 2,000 to the trust account bringing it up to 27,000. 15,000 of that

goes to helping pay for the refurbishment of the leisure pool. this big pool which is now being torn apart. All of the plaster is being removed and replaced. And um you know it funny it cures underwater. So the pool won't be open till March 10th because they have to continually put different chemicals in it to get it to cure the plaster. So that's too bad it's not going to be open. And of course the river's in that. They also took out the big um huge uh play fountain that was in there because it needed continual um maintenance which cost money. They're putting a little whale slide in there for little kids. So, it'll be wonderful when it's done. And our portion of that was $15,000. The city's paying $15, but to take the fountain out and put in the new little kitty slide, it was another $15,000. So, we're paying for that. We also got $12,000 in donations from over 50 donors to buy the spa motor and pump. And it opened last week and everyone's been really enjoying it. So, we're really happy that that got that that got fixed really quickly because it was a six month a six week lead to to get the the parts in. So, we actually only need $345 to get to our 27,000, but I have a banner payment for $500 coming in this week, so we'll make it. So, um I'm happy. It's going well. It's going to be beautiful. It's going to look brand new. And thank you very much.

Hi, Ann. Next up, I have Ann Richmond. You guys were on the podcast this morning. By the way, anybody listens to the Dallas podcast, it was about the pool.

Well done. But I'm not here for the swimming pool. Um, I do live in Dallas. My name is Anne Richmond. I'm north of DRV. Uh, and I've been starting with thank yous. Thank you for letting me attend and speak at your last meeting. It was wonderful learning opportunity and I now understand some of the ongoings of our city and what's involved. I appreciate Trevor's publication, the Dallas Signal. Thank you for delaying the requested 3% increase uh for Republic's waste management fees. It's my hope that you will be fact-checking and reviewing all shared information and clearly understand that the customer is not being heard. I believe Republican their customers need education. I believe Republic does not offer and the customer does not inquire. Customers just accept the $60 minimum rate for two months of service as Republic's bottom line. That's what I pay for my 20-gallon tub. I do not recall ever rec I do not ever recall receiving a survey from Republic asking me about my waste management needs. Has anyone done a comparison study with nearby competitors? Data is revealing. factchecking is revealing. So I encourage Dallas to seek comparative data because you never know. I would like to see competition with PK county's other and by the way local waste management providers. It's my hope that Republic's no compete clause be removed. A quick perusal of websites for both Brandt and Valley disposal services show all options and choices and prices for their customers. All include garbage, recycling, and yard debris. I personally find the Republic website difficult to navigate. I do not feel it provides transparency regarding options and choices and prices. I couldn't find them. So, I called the service and of course I got Nevada. You can't get

Oregon very often. And Nevada customer service rep couldn't find them either, but she could share them on the phone, but I could not see them online. It says contact us everywhere. Nothing is listed. The Republic rep seemed surprised when I shared how little garbage I actually generate. I'm confident Republic knows the percentage of Dallas households using a 20-gallon cart. 44% of my street uses a 20-gallon cart and none of them are filled each week. I look, I checked them out. I asked my neighbors. We all agree. We want fewer pickups and continued yard debris and recycling services prrated. Trucks don't need to stop at every house every week. Less stops certainly create less wear and tear on in which increases the longevity of the trucks. My hope is that there will be some due diligence in waste management for services for Dallas. And thank you for your time.

Have anyone else who wishes to testify tonight in the audience? Do we have anyone online? All right, then I'll close public comment. We'll move on to the consent agenda. We have four items on the consent agenda. Approval of the February 20 February 2nd work session, the approval of the February 2nd city council meeting minutes, January 2026 financial report, and the appointment of a new member to the budget committee. Does anyone want to remove anything from the consent agenda tonight? Councelor, excuse me. ID. Yes, councelor Shane. Move to approve. Second.

It's been moved to approve. Approved by councelor Shane Coun seconded by councelor Spivey. All those in favor say I. I. Those opposed passes unanimously. All right. Reports or comments from mayor and council members. Does the county council members have anything to report tonight? Councelor Schilling. I'll

keep it very short tonight. The MAC committee did meet. I will just say that in the last trimester the trimester not trimester uh it's a try something rather the state budget for ODOT last time was cut by uh 60 million $60 billion this new try I think it's a trimester is being slated to be cut another $40 billion so that's 27 through 30 so as we see our high state highways deteriorate um the money This is federal money that's being put off is to maintain our interstate highways only. And so ODOT has to come up with a way to maintain our highway system. Um, with that being said, a project that is fully funded and has gone to bid. The bids will be opened on the 19th which I believe is in a couple in two days is for the highway 223 highway 22 roundabout which will start construction in later this year and will be finished in the following year. It'll take two years. The south side will be done first and then the north side. The rec the Pidell realignment will hopefully occur in the next five years, but they will actually straighten Perryale. Instead of it being an X will make a complete T. They aren't closing it, but hopefully in 5 years they'll realign it so the Peridale will come across and come into the roundabout. So that's my quick report from the MAC committee

this evening. Councelor Shane. Yeah, we've said this many times before, but something's deserve to be repeated. Um, I just want to thank you guys once again for what you do for the aquatic center. It's one of our town jewels, and um, it would not be nearly as good as it is without your efforts, which by the way, do not touch the taxpayers at all. So again, thank you. All tax, right? Anyone else this evening? If not, we'll move on to reports from the city manager and staff, Brian. All

right. Thank you, Mayor Slack. So, our first report tonight is from the downtown association. Um, and they are giving their annual report tonight. Um, I don't know if Tyler, if you wanted to introduce the topic at all. Come on up.

Good evening, counselors. It's always a pleasure to join you all. Um, tonight we have a annual report by the Dallas Downtown Association. They are a 501c3 nonprofit organization here in the community and the city u maintains a contract with the DDA for services. Um, as part of that contract, we provide $12,000 in matching funds um to the downtown association. Um, that's a onetoone match. Um so every $12,000 in general um fundraising that they raise every fiscal year, we match that um with $12,000. We also provide them $20,000 in transient loing lodging tax funding to um promote tourism to the downtown and that funding is spent um one um on the sounds of summer concert event that is every um summer and then also on the Christmas tring event. Finally, we provide the DDA with an additional $13,000 um portions of that coming from the general fund in the urban renewal agency budget um to to complete work related to the upkeep of downtown um local promotions of downtown and assisting the city with fulfilling elements of the urban renewal plan for downtown Dallas. Um and then also as part of their contract, they're required to submit an annual report um to the city and that includes a financial report. And so tonight um is their fulfillment of that report. And so I'm happy to have um the president of their board, Jason Saunders, as well as the downtown manager, Helen Connelly, to be able to present to you all tonight.

Good evening, council. My name is Jason Saunders. I'm the current president of the Dallas Downtown Association. I'd like to thank the council and the city of Dallas for the continued support of our organization. I'm going to present a short video and slideshow highlighting some of the accomplishments in the last year. First thing I'd like to note though is just recently, as of a week ago, the DDA will be moving to the designated Main Street level. That's a jump up from where we were before. Um that includes additional training for us, technical assistance, uh grant opportunities, and recognization as an accredited Main Street. I want to point out that achievement couldn't have been accomplished without the city and council support. Oops, going too fast here. All right. I'm told the video doesn't have sound, so I apologize. short and sweet.

Here's our board of directors. Some are in the audience today. Um, again we operate under Main Street America and Oregon Main Street. Some of the events we coordinate are listed here. Sounds of summer, Clash of Cans, Movie Nights, Family Dance, Downtown Bigfoot Scavenger Hunt, um, places we coordinate with, Scarecrow contest, Hearts on Main Street, which is new this year. You probably saw the Hearts on Main Street as you walked down here or drove down here. Um, by the numbers, we have 50 yearly sustainers. We sponsored 27 events. Um we had six grants for a total of $281,000. One of those grants is 811 Main Street which is doing the facade. Um we for the first time I've been in the board 5 years. We've actually increased our board from 8 to 11. In the past we've lost at least two to three members every year. Uh we increased sounds of some this year from five to six and next year this year 11. We averaged 740 people for our concerts last year. Some of the new additions we have this year are the downtown hearts. We have the Easter hopound downtown Easter event. Again, sounds of summers going from 6:00 to 11 nights. Um, this is how we're moving up. Like I said, the uh director of Oregon came down and met with myself, Helen, and the board to analyze if we can move up. And again, we're accepted, which is wonderful. I'd like to thank all our partners And again, get involved. Here's how you do it. Scan the QR code. Any questions for me? And there's the financials.

Question is not a question. It's more of a comment. I thank you guys, all of you in the audience for your participation in the DEA. It's an important part of Dallas and we thank you for taking it over and doing a an incredible job. It's the best job I've seen since I've been on city council. I really appreciate what you're doing with the Christmas parade especially and all the other things you do. I want to extend a thanks from from the always hear from the community about how much they like the small town feel and all that and your organization is key in uh that feeling in the community and thank you for that. here.

Make sure you keep all of us on the invites for the ribbon cutings. Okay. Thank you. Thank you.

Yes, council.

I just add a real quick comment to that. Um, those of us who've been involved in, for lack of a better description, civic affairs for any length of time will remember an era when, how can I put this as tactfully as possible when the co degree of cooperation and collaboration among between the city and the NOS's and everybody in that sphere wasn't always as smooth and effective as as we'd like it to be. And we're in an era now where it's sort of the polar opposite of that. Everybody's pulling in the same direction. Everybody's everybody's got the same ends in mind. And uh and we work together like we always should have. And uh that's one of the reasons that uh things are going as well as they are. So um just a shout out to everybody including including the city staff, this group, and all of the NOS's because it wasn't always as good as it is now. And uh believe us we we notice

comments from counselors. Now we'll move on to the next item.

Right. Thank you, Mayor Slack. So, uh our next item is the fire and EMS fleet purchases. I'll invite our fire chief, April Wallace, to come up. Um she'll give some of the technical uh details, maybe reasons why we need to do this. Um but I'll tee it up with some additional information. Uh at the end of the day, we're what we're asking for is the uh authorization to purchase uh one new ambulance to add to the fleet um to go from four in operation to five. Uh and then we're also well that includes a reserve ambulance, I believe. Um but then we're also asking to remount um which is basically taking the box off an existing ambulance chassis and putting it on a new chassis. Um, so those two purchases what we're asking for authority to do, uh, because it is over $150,000 and it falls under RS279B for procurement. Um, we're required to ask for that purchase and authorization from the council instead of just having me make that purchase. Um, so that's what we're asking for and I'll, uh, turn the time over to, uh, our fire chief to be able to explain kind of the reasons why we're doing this and why we're asking. Evening, mayor, city councilors. Over the past several years, we've seen a significant increase in our call volume and our inner facility hospital transfers. Um, those have resulted in high mileage, frequent maintenance, and exist extensive repairs to our fleet of ambulances. In 2025, we saw our call volume reach 5,616 calls for service. of that 156 of those were inter facility transfers, 2,275 of those were hospital transports, meaning that the patients were taken to the hospital by the ambulance. Our ambulance service area covers 240 square miles. We generally transport locally to West Valley Hospital. These patients uh sometimes require high a higher level of care and we often transport them to

Salem Hospital which is approximately a 30-m round trip and that is basically from the fire station to uh Salem Hospital and keep in mind our service area is 240 square miles. So it could be with anywhere within that that service area. With the sustained increase in call volume, it's resulted in an increase in us relying more on our mutual aid partners. In 2025, the Southwest Pulk Fire District responded to 442 EMS calls within our ASA. As we are seeing the demand on our services growing and sustaining, we need to address this by adding capacity to our response system by adding a fourth out ambulance to our fleet along with additional staffing. This will allow our organization to manage these calls internally and reduce the burden on our mutual partners. I've also included uh the current mileage which was of um the 17th. It's obviously increased since then. Um our 2016 ambulance, which is the oldest um ambulance that we have in our fleet that's in service, is 303,000 miles. The 2019 is 242,000 mi. the 200 or the 2023 which is 99,000 miles and our most recent addition to our fleet which is the 2025 ambulance that we use as our transfer ambulance already has 16,800 miles on it. We do have uh a 2003 ambulance, the big red ambulance that we have. Um it needs to be retired and go into surplus. Currently we do not um utilize this ambulance as a response vehicle. Um currently we have four ambulances in our operational fleet. Three of these are active um with either the 2016 and the 2019 rotating between reserve status based on its maintenance needs. Um most recently we had the front end replaced on the 2016.

Our plan is to maintain five ambulances in working order. Four ambulances will be in regular service with the fifth ambulance being held in reserve status and used only when another ambulance is offline. To achieve this plan, the city needs to purchase one new ambulance and remount one ambulance to a new chassis. In coordination with fleet services, we recommend the 2016 ambulance for the chassis remount. This is the ambulance that has over 300,000 miles. In this plan, the 2019 ambulance would move to reserve status. This would allow us to keep four ambulances in service and operational with one and a reserve status. Uh I'll talk about our funding. The city did not budget for these purchases in this fiscal year. Staff recommends the funding to uh make these capital purchases to be completed through an inter fund loan to the general fund.

So I'll just add to that. Thank you chief for the report. Um the interfund loan piece can take place in the future and it will take place in the future. That'll be done by resolution. Um, I'll work with our finance department to make sure we're pulling those funds for the proper place. It would likely be the sewer SDC fund, but we'll take a look at that. Questions? Yes, Council Schilling. Not questions that we can have more questions after I make my motion. Um, I move to authorize the city manager to purchase one new ambulance and remount the 2016 box with a new chassis and then

second that. So then my comment, okay, it's been the reason I moved so quickly on this is this is a high priority for the city of Dallas as far as maintaining our our ambulance fleet at a rate that we can make sure that the ambulance arrives to your door when you're in need. Um being a personal having ridden in them before, it's it's a great feeling and the staff is incredible. I thank you, Chief, for coming up with a cost-saving alternative cuz remounting a chassis is a whole lot cheaper than buying a new ambulance cuz new ambulances, what are they, 500,000?

I can tell you. Um, I have a couple of of prices for you. Um, a smaller one like we have for the transfer ambulance, um, a base rate with that would be 269,000. um all the way up to 240 or I'm sorry 345,000 and that's just the ambulance that has not that's no equipment included in with that purchase either. So I know that that's just the vehicle 7

730,000 sounds like a lot of money and it is a lot of money but due to your cost savings ideas of remounting we appreciate that very much. Well, and with the remount, um, we would be able to utilize the existing equipment in that ambulance as well. Um, so that would be a cost savings. Uh, the new ambulance obviously would need to have new equipment. Um, we're able to utilize some of the equipment that's on the 2003 ambulance. Um, not not a lot of it, but we can use quite a bit of that um, equipment just because there's been some outdates on the current um, equipment that's in that ambulance. Councelor Briggs,

Chief Wallace, how many more U staff is this going to require? I'm asking for three. Three are three firefighter paramedics in the budget. Uh that will be something. Yeah, they're not they're not in what you're approving tonight. Um they will be incorporated into the budget for next fiscal year. Uh the goal is to have these ambulances um the new ambulance should arrive in time uh for operation starting in the new fiscal year. The remount may take a month or two into the fiscal year. Um but again having a reserve ambulance will be able to operate the the four four out system starting July 1st. Yeah.

Is that deliberate because I noticed that that the new ambulance is uh uh supposed to be in service by June 30th which coincidentally lands right at the end of fiscal year. Was it arranged that way on purpose?

Yes, it was. um you know noting uh noting the need as our system again as Chief Wallace has explained as our system has grown right become busier more calls um and us having to rely more on mutual aid we want to reduce that reliance on our partners um because it's taxing for them they they do receive revenue when they run those calls but we want to be able to uh one capture that revenue into our own service and not tax those agencies pulling them out of their own service areas. So, um, yes, we're we're keeping up with our growth. Um, and in order for us to get that ambulance here as fast as we can, um, now is the time to make up make that order so we can get it here in time for the new fiscal year. The timing lines up really good.

Correct. And I do have two vendors that I've been I have been in contact with that have ambulances that are available. It's a good point, too, because we all know what lead times have gotten to be, particularly since the pandemic. Yeah.

Which fund would we be borrowing this from? Again, we're still evaluating that and we'll bring that to a resolution. This uh the decision tonight, if you approve that uh motion that was made, it gives us the authority to make those purchase orders. We'll do that. We don't make the payment until the ambulances arrive, right? And we accept that. So, um the interfund loan has to take place between the purchase, the time we make the purchases and the time we pay it. Um we have to evaluate what funds that's going to come from. It would likely be one of the SDC funds um and probably the sewer SDC. That's where most of our fund uh borrowing comes from because it's the healthiest of the SDC's. questions. Councelor Fitzgerald,

can I ask you a question about um the types of calls? What types of calls are you seeing increasing the most?

I don't know if I can I could really pinpoint that. Um a lot of everything. Um we we do have um a aging population. Um you also have to consider that we do have a responsibility to um our hospital. Um, we have a community just uh north of town, Dallas retirement village, that we do have a responsibility to take care of as well. Um, I don't know if I could I could pinpoint that. Um, we are able to pull uh data points and I can report that back at another time or email you um through the city manager. What types of calls? Uh, it's it's everything. It's everything from falls to chest pains to breathing complaints um to people just being overall just sick. um and their first priority is to call 911 and we come and take care of them.

Let's not forget that our population is growing. And I would add I would add Dish Wallace's comment as well. We we are seeing an increase in ambulances from the hospital as they did a 20 bed expansion. Um so they have more clientele that they can serve at the hospital. Um and that's you know so we're seeing an increase in transfers as well. Does the hospital have any intentions on staffing up to reduce all these transfers to Salem with adequate doctors and nurses or we is there a communication with that person to ask?

Uh your timing is is very good with that. Uh we have a meeting with the hospital tomorrow um because that was some of our questions as well. Um, in the past, you may remember that we had a contract with uh West Valley Hospital for a paramedic that they had staff that we paid for their hourly rate. Um, unfortunately, that's not a very popular position um for hospital staff to take. Um, and it doesn't sound like they're going to be able to fund that position um any further. Uh, but it is definitely a conversation that um I think uh the city manager and I will probably continue on with um West Valley Hospital Salem Health.

Please let them know the city council here is more than willing to invest in our fire department, but we're also looking for partners to step it up too. And if they don't have if they're causing us more cost to run patients to Salem and back that we wouldn't have to if they had doctors and nurses here, it would certainly help our but

I think what we're seeing when we do see the inner facility transfers that come from West Valley Hospital, these patients are are truly sick. Um and they need to have a higher level of care than what our hospital um can manage. Our hospital does a very good job um with the patients that they do see. Um sometimes they just have patients that just need more um care and then you also have to consider that they're very limited on their bed space in their emergency room as well. Understand? Councelor Berentos had a question.

Yes. Um I was interested in that number of 442. I think it was the mutual aid response. I I would imagine you haven't had the luxury of having five ambulance in your career. This is going to be probably the first time. Is that correct? Or probably in our history.

Yeah. Um so how much is that going to affect that 442? Uh the mutual aid would say uh I would imagine when you do these transports you have emergencies and any and other things happen. So you have four ambulance that are totally tied up now that you have the fifth uh the fifth ambulance. Is that going to be able to I would assume it's going to make a dent into that 442.

So it would be it' be four ambulances right with a fifth in reserve. Um, so we do have several several incidents where we we will get three, four, five calls at a time. Um, that's rare, but it does happen. Um, it doesn't mean that we're not going to still rely on our mutual aid partners um because we still need to do that. Um, but this will give us the ability to be able to manage those calls um internally, especially when we're tapping that third EMS call. um we're able to staff an ambulance, respond to that call. Um if if it's a fourth or a fifth call, um I would expect our mutual aid partners to help us just as we would help them. Um but I think it'll take um the stress off of them having to respond. It'll keep them within their service area um and truly us calling them if we need them.

So you it will help a little bit, but you wouldn't know how how much that would help. I don't think we can I don't think I can answer that.

I'll I'll take a stab at what your question is. I don't think we can quantify that number. Um you know right now that's about seven almost 8% of the total calls we called out Southwest Pul for mutual aid. Um I would expect that number to drop pretty drastically because again we're only calling on Southwest Pulk when all of our resources are already allocated. By adding another ambulance um that call that we sent out to Southwest Pulk and we're not going to be able to pick that up. Um, so it's only an instance where we have four calls if we're have four ambulances out and a fifth call comes in. As Chief Wall says, that's pretty rare. So I would expect us to pick up the vast majority of the 442 that we let go this year. Um, you know, if if we give more than 100 calls away, I would be surprised. Okay. Thank you.

Just confirming, you said that you were going to ask for three firefighter paramedics. you'll be able to staff that other fourth ambulance for 247 coverage with three positions. Yes. Because we would take um that third person that's on the fire engine and we would swing them to that fourth ambulance. So So essentially you're you're allowing four ambulances to be run with two people left behind to be able to run a fire engine apparatus if needed. And I'm assuming this ambulance is going to come fully equipped with everything that an ambulance needs to be operational.

Well, we would purchase those items. Yes. We're required by OA um Oregon Health Authority to have um certain equipment um on those ambulances. And that's part of the cost of why I'm asking for that dollar amount. Um because we do need to outfit that ambulance with equipment and supplies. Just like with your fire engine, would there be some type of additional training because it's a new apparatus or is it

No, it would be just a a continuation of what we currently have. Um in every piece of equipment that we have, we have everybody's trained the same. Um, it would be set up very similar to all of our other ambulances. It maybe a a compartment might be different than another, but all the equipment would be exactly the same. Councelor Shane.

Yeah. Um, questions for the city manager. I' I'd like to drill down just a little bit more into the uh the mutual aid numbers. Um given that this what we're what we're being asked to do tonight would allow us to pick up a lot of those calls that now go to mutual aid. Um does it work the other way around too? Do we provide mutual aid services to the other districts or is it all one way? That's my first question. I've got a couple other

No, the mutual aid is is uh a give and take, right? So depending on the needs of our mutual aid partners that provide services to us, if they're in a pickle and and they don't have people to respond to a call in their area and we have capacity, we'll get toned out and we'll go serve a client in their area. So I mean it goes both ways. Um because Dallas has been busier as we're growing and becoming more busy, um there's been a heavier reliance on us. So our mutual a partners have provided a lot more help to us this last year than we reciprocated. So, by purchasing that new ambulance, hiring the new staff, we'll be able to take that burden back to more equal playing field.

That kind of answers what my next question was going to be, which is what's the the net, and you pretty much address that. Um, dollars, um, what what do we if I may be unfair to ask you this because you may not have it at your fingertips, but I'll take a chance and ask anyway. um in dollar terms um how much are we spending to reimburse those mutual aid partners every year and how much do we hope to uh to to whittle that down?

Yeah. Um so I can answer that question really easily. Uh we we spend no dollars uh for mutual aid services. Again with an ambulance and that's true whether it's ambulance or fire mutual aid. um ambulance uh calls though the provider that provides the service can bill the patient and so their mutual aid partners are receiving revenue or have at least the opportunity to receive revenue by billing the patient that they provide the service to. So um you know if they come into to Dallas, they pick up a patient and they transport them to a facility, they bill for that. Um so they recoup their money um or the for the services they're providing. Um as we

as do we when we go out of area and serve a client and transport questions. I have a motion on the floor uh with a motion by councelor Schilling and a second by councelor Briggs. The biggest reason that we're adding this ambulance is response time and and the mutual and and capacity to handle those calls for service. Yep. Because anytime we have mutual aid, that ambulance is located further from where our ambulances are housed. Right. this by adding that the fourth ambulance in the response system um you're going to be able to reduce the response time for those fourth and fifth out calls

when you're standing there waiting for an ambulance it can feel like a long time go ahead 730 does that include the re the rechassie yes it does okay uh and it right now it's difficult ult to know what that would cost just based on um what type of chassis we go with. Um and our our our boxes that we currently have are in very good shape. Uh and some of that would depend on how much refurbishing they would do to the inside.

And if if that re if that um operation um works as well as we're hoping it will, that has implications for future costs as well. As I've talked to Chief Paul, I was going to mention that just as a closing note, our plan with if you replace the 2016 with a new chassis and buy a new ambulance, you know, all of your four of your five ambulances are going to be 2023 or newer. Um, and so at that point, we feel we can rebox, you know, remount um all of our ambulances uh at least once or twice more. And so instead of, you know, having the purchase price at a larger, you know, cost, you're going to be able to have that lower cost um for at least the next several years. Okay. Any other discussion? All right. If not, I'll ask all those in favor to say I.

I. Those opposed passes unanimously.

Thank you. Thank you, April. All right, we'll move on to first reading of ordinance. Ordinance 1919. Hey, Mayor Slack. Ordinance 1919 is an ordinance amending provisions of the Dallas Municipal Code to add commercial indoor recreation as a land use category. So, if you recall, uh you had a public hearing on this recently um and received testimony from uh some citizens in the community who were in favor of this change. The council approved that that change unanimously. You did make some adjustments from the planning commission's recommendation. Those are incorporated into this ordinance. Um tonight's just scheduled for first reading. Is that incorporation of

residential?

So if you go to um page, it's back a ways. It's on a tables 60s. Go to page seven on page 89. That's the permitted in the industrial zones. It's on the table before that. Um, there it is. It's on page. Sorry, I found the commercial one at the residential um

two. Oh, there it is. Yeah, the permitted on the That's permitted. Where's the Yeah, that's what that's what I'm looking That's the permitted in the commercial tables. I'm looking for the not permitted. Um saw it in there. 72 72 is that we said

10 okay 72 turned by that multiple times there's there's multiple tables and one's residential and commercial industrial yeah there it is about third of the way down the page I knew it was in there I saw when I reread this before. Thank you. Any other

discussion on the ordinance? I'll declare it's passed its first reading and we'll move on to resolutions. So, resolution 3560. Thank you, Mayor Slack. So, resolution 3560. I'm going to invite our finance director to come up and she can walk us through this resolution, but this is uh a resolution authorizing the transfer of budgetary funds. So, this is not what you had your public hearing on. Um this is a budget transfer resolution, not the supplemental budget. So I'll pass it off to Siccilia.

Okay. Thank you and good evening, mayor and council. Um this first budget uh resolution is a budget transfer resolution and this is only transferring um appropriation that you made during the budget. Um and it's just a movement between categories or from contingency. So this time around we um needed to move some contingent contingency funds into the aquatic center for repairs and maintenance and for their professional services. So um that's one of them. And then the sewer fund, we really didn't have to bring this to council because it's all under capital outlay, but we wanted to move um the wastewater treatment facility capital improvement move it into equipment replacement so they can do the air raator drives. um replacement. And um just to follow along on the staff report on the second page, there's an extra line on the fiscal impact that shouldn't be there. The second line under general fund that says increase non-depart just scratch that out. That shouldn't be in there. I kind of went crossey doing all this. So, um just wanted to uh u let you know on that correction. And that's the report on the budget amendment.

Sicilia, can you um uh and you might not know off the top of your head, but the repairs and maintenance for the aquatic center increasing it to 20,000. Do you know what that was specifically for? At the time I was doing this, I did can't remember exactly. I can't tell you related to the pump replacement that we had to do or Yeah, we'll we'll follow up with I had a counselor ask me follow. I don't remember. That's fine.

I don't think it was actually one thing either. I think it was just a matter of a few things. Uhhuh. Questions for Cecilia or there's no further discussion. I'll ask the city recorder to call the role. Sir Shane, yes. Councelor Spivey, yes. Council President Briggs, yes. Councelor Berentos, yes. Councelor Fitzgerald, yes. Councilor Hosapple, yes. Councelor Chance, yes. Councelor Schilling,

yes. Unanimously. Thank you. And I have another resolution 3561. Slack. Resolution 3561 is a I can get there. Um Whoops. It is a resolution adopting and appropriating a supplemental budget for fiscal year 2526. And Sicilia is here to present on this topic as well.

As you can see, this was much more complicated and Brian briefly went over it during the public hearing. Um this is a supplemental budget which needed to be published and a public hearing required because it changed the funds more than 10%. And so um the first explanation was the grant fund. It was the easiest one because we received a million dollar grant and then so we needed to create the appropriation for the revenue and expenditure for that grant. Um the more complicated part was for the all the other other funds the storm water street water sewer and fleet. So what this is doing is moving everything related to the public works building out of the fleet department fleet fund and then it which includes the finance proceeds that we had and also all the other expenditures related to public works building out of the fleet fund and then it moves it into the other four funds um split by a percentage. we have a percentage that we split so that they're not all split evenly. Um, and so that's why you see a little bit here and a little bit there in the different funds. And then it also increases the um spending on the public works building from the contingencies from the four funds. And so we had the movement of the fleet over to the funds and then increasing the expenditure from the contingencies for these funds for the additional cost of the public works building. Um I think more questions if you have them. It's like I said very complicated. So breaks

Cecilia on the on the grant for the locker sewer node. We've already done that work and paid for it right? Not 100%. No, not No, I only saw like a couple hundred thousand. We're grate Yes. So we Is this a reimburseable grant? Yes. Yeah, it's reimburseable. So we So they're sending in when we do the work to get reimbursed for it. Spent a million plus. This is going We only haven't spent a million yet. We've only We could even look in the financials to see what we've spent so far by the end of um it's already uh

spent. Yes. Your spent. Yes. We haven't paid it. Yeah. The work's been done. So, so far at the end of January in your financials, we've spent $34,19. So, this grant puts us in the plus so far out of pocket. We have a lot more to do. Right. Exactly. Exactly. I just needed to create the appropriations in the in the fund. so we could um have the expenditures and the revenue in the grant fund.

And to councelor Shilling's point, all the work's been completed. We're just waiting for the invoices to come in so that we can pay them. So there's not more work that's going to get done paid out of this grant fund. We're just waiting for the invoices so that we can pay it. The million dollars has been the work has been done to spend it. We're just waiting for the invoices to pay it. We have that invoice not completely. We've we've been invoiced 300 plus,000. There's additional invoices that are rolling in. Welcome to civil. This very typical on civil, councelor Shane. Yeah, just to make sure I I'm in sync, we're taking basically taking 465,000 out of the street fund and aortioning it to the other four out of the fleet fund.

Out of I said street, I meant fleet. Yes. Sorry. Right. And then aortioning. Right. Mhm.

So, if you have questions about the what the increase in costs for the building project are um before we ask those questions, I'm going to have Michael Pierce uh come up and discuss what that is. Um so, we've we've been able to put all that together. Um and we'll talk about that. So, I'll invite Michael and Emily can come up too as support. Thanks, Cecilia. Good evening everyone. Uh so to go over the um uh additional scope costs on the the public works building. Um, first off, I'd like to point out that the remaining construction items have been rolled into the additional funding um to include um site planning versus uh building planning. The scope and the cost were only for the building itself. So just the footprint um that building need the building needed to be connected to uh services in order to like the sanitary main water services. Um so anything beyond the footprint of the actual building was not accounted for including engineering plans for the site. um connecting of the building to utilities and relocation of underground utilities and concrete and paving work around the building. Um so we had to go beyond that to get uh civil engineering um and design work. Um there was improper storage of materials um for the building. Uh there are several components of the building that were purchased and stored at the public works yard for over a year uh before construction began. Um these materials include insulation, roofing materials, caulking, nuts and bolts. Um they were not protected from the elements. Um and as such as a as a result had to be discarded and replaced.

Um we also uh purchased an HVAC system um off of surplus. Um that HVAC system was actually um outdated. Uh so in order for us to um install an HVAC system, we actually had to purchase a new brand new HVAC system for the building. Um we purchased some modular buildings to temporarily house our operations. Um those do need a little bit of work in order to be compliant. Um so that would be like ADA standards. um in order for because we are open to the public uh we do have to meet the current ADA standards. Uh so we would need to install those upgrades to those modulars. Um another cost is actually adding fiber to the building. Currently we do have internet fiber service down there, but we are not connected to city hall in order to continue our operation. Um as public works moving down there, we do need connectivity to our servers here for all of our files. Um, and then the original budget did not actually include a contingency. This now does in include a contingency uh for potential change orders or unforeseen circumstances. Michael, just to provide a little bit of perspective, the um the replacement of damaged materials and the HVAC um in comparison to the other costs, how does that fit? Is that a minor uh a minor cost or is it moderate? Is it the most expensive thing?

Collectively cost. Yeah. So, councelor Schilling, councelor Shane, I forgive you. I'm messing up all I know you both had your hand up.

Oh, well, you go first. I just want to bring it to the attention of counselors that I appreciate Michael Pierce's perspective and putting a contingency in here and getting us real numbers. Um, and the reason I bring that up is part of the Michael was not responsible for the original budget. And so as you address him, ask him good questions. But going forward, these are the real numbers that we have in front of us instead of missing numbers and things that were pre-ordered on good intention to save money but didn't follow code for updated HVAC systems. This is not this is a pro problem that was inherited by Michael and uh and and Jennifer. So, so Shane,

yeah, just to piggyback on that and put it in crude terms, Michael didn't create this mess, but he's the one who inherited and has to clean it up. Uh, the question I did want to ask, um, since we were on the subject of of that, the materials that had to be replaced. It's a minor point in the big picture, but were we able to recover any of the cost of that obsolete HVAC system? So, we're putting that back onto government surplus, and it's I don't know, has it been picked up at this point? Yeah. So, it was So, it was resold for a profit. For a profit. That's what I was hoping to hear. Thank you.

I I'll add um just for the benefit of the council and those in the room, um we took out a loan for a portion of this building. Um we're not asking to for another loan or to go out and get more money. Uh we have the money in our funds um from our contingency. So, um we're just pulling from that. it's not costing um while the project costs more, it's not we're not going out having to ask our citizens to give us more money. We're not taking on additional debt. Um and so this is one of the reasons why we have contingencies built into our funds and and we're utilizing it this year. We don't always utilize our contingencies in our funds. Um we are this year. Uh it's it's an unfortunate problem that occurred. Um and it was an inherited problem. Uh but it's it's being resolved and I do appreciate staff in their diligence in in getting good numbers that the council can consider. Uh we want to be fully transparent. That's why we're discussing it in a public meeting. Um and uh it's it's not our best day, but we're doing what's right.

Well, and this is why we have contingencies is for things like this that take us by surprise. Council breaks miss

if I didn't take a bite at you though because I really think that this is all of our responsibility here and we had a very busy construction season last year. We did a lot. You accomplished a lot. We're we're happy for that. But uh to me this seems like a project management issue gone off track and it's cost a lot of money. So, I hope that uh I won't chew too hard, but I hope that we learned a lesson and we've got things in place for this not to happen again. Things stored outside with nobody even doing anything about that. That's a little bit negligent in my part, but on my my mind. But anyway, still happy with what you do and we're thankful you've cleaned up the mess, but really disappointed to see this kind of report. Move on. Any further discussion? If not, I'll ask uh the secret Oh, councelor Schilling. Go ahead.

I just want to echo Larry's President Briggs's uh comments and it having egg on our face is never a fun thing, but owning it. And that's what I think Larry's trying to say is as a council we understand that we need to be more diligent just here also making sure the numbers look correct and not just take it verbatim from sources that we did not verify. But it's still I I like the resolution. Any other discussion?

At the end of the day, we get a really nice building out of it which is going to pay long-term dividends. Right. I'll ask the secretary to call the role. Councelor Spivey, yes. Council President Briggs, yes. Councelor Bryentos, yes. Councelor Fitzgerald, yes. Councelor Holappel, yes. Councelor Jans, yes. Councelor Schilling, yes. Councelor Shane, yes. is unanimously. Any other business tonight? I do have an answer to the aquatic center. Okay, great.

Repair stuff. I had an I knew I had an email from Gretchen and I found it. So, I just wanted to let you know that since the beginning of the fiscal year, they had to make updates to the fire suppression system. Um, they had boiler repairs that they had to do. They had to rewire the slide, um the leisure pool pump, the therapy pool heat pump, replace the therapy pool pump, and had to send another pump in for repair. And so there were just it it wasn't one repair. It was just a number of little things that kind of took that whole budget. So that's what that's it wasn't one big project that but that was what required the budget transfer. Emily.