Public Safety Commission - Regular Meeting

So good evening, everyone. Thank you for coming. So we are starting the publicity commission meeting. Today is, like, ten thousand fifty five. And we have the first we have total about five agendas in currently. And we'll start with the first one.

So, you could call the meeting to order official.

Yeah. Okay.

You're Okay.

But I have filed

it. Alright. So for the minutes, the meeting ends at 06:03. And we'll begin with the roll call for roll call. So chair Das? Yes. Vice chair Rajaram?

Here.

Commissioner Baker? Yes. And Commissioner Sabahara? Great. Good morning. Let's begin with the minutes. We pull up the minutes. Okay. Did anyone have any changes for the minutes? No. Alright. If I could have a motion to accept the minutes.

Motion to approve the minutes.

Okay. Can I have a second?

Aye. The

fifth This question.

Alright. Roll call vote. Chair

Dolls? Yes.

Vice chair Rajaram?

Yes.

Mister?

And

is absent. Motion passes unanimously.

Okay. So we have the new license right now. Written. Written. Written.

No. Written communications were received. No. Oral comms. Alright. Oral communication.

Yes. We currently have to speak.

Just a reminder that for oral items not coming on the agenda. So first, we'll have have

three minutes.

Hi. Good morning. Thank you.

Chair and vice chair. I'm. So and anyway, I was planning to come here to listen to the subcommittee. Yesterday, since what happened in Houston, I'm wondering if this is the right forum. What was it? I'm not sure. But was there we had a meeting of all block leaders who picked out, and there was everybody was talking about the emergency preparedness as we have a lot of aging aging populations. Right? People don't know. And same thing happened there.

This the alerts came at night. People actually turn off their cell phones. So there was a talk there was a talk of installing sirens everywhere or something like that. So I'm not sure if this is the right forum to kind of suggest it, and will this forum take it to the city? But I'm wondering about that. And that is the suggestion that I had. Because there was a concern that a lot of old people, they don't have cell phones, and we are in such a five zone zone. If something happens at the middle of the night, it is going to be hard.

So that is what I just wanted.

Thank you so much. And next, we'll have.

I have

a plate. I've been at a for three plus years now. Now this time, I've been living on Rainbow Drive. Is actually a neighbor of mine. Probably wanted to bring up what and I already emailed the the commissioner. The problem is they live on Rainbow Drive, just straight up miles from the end and scaling. That's sort of a street piece of road. It's about half a mile from end to end. And what we've been noticing over the last few years is people have been using that special road to speed up, and they're going from either from Sterling to Deans or Deans that are Sterling. And there is no changes for them.

And and multiple times, they will go at fifty, sixty miles per hour. That's one problem. The second problem is there's a turning lane. It's a very wide road. So there's there's sort of two sides to the road as well as a big center lane for people to turn. And I'm there are many locations I've seen people use the center lane to overtake. Sometimes, they're gonna overtake the person or they'll just use you to settle in and then kinda take a left turn going further. That's second problem. The third problem is there is also an intersection like Poppy Way and Rainbow, which a lot of people used to kind of go across, especially as they walk towards the gentleman or other parts in the neighborhood. And there is really no safety protection for them.

I think they put, like, reflectors, they're in flags. There are a lot of kids walking, people with dogs walking, especially and with people who like their speed, this actually creates a pretty dangerous situation. So they requested the commission is actually to look at, you know, are there any sort of inhibition or any measures that we can port for people who are speeding up. First, we can we should try and measure, like, what people are going at. But other things like stop sign, we can put any one of those additional.

I made one for the stop sign on the other side or a stop sign on Aster to reduce the the speed that you can go wire, maybe kind of slow things down a bit. Potentially, maybe a flashing side will kind of cross it on Poppyway or maybe speed bumps or sort of make them specific learning gains for people to kinda sort of schedule and

sort

of, okay, distance that's right. So that's kind of what I just wanna bring to the commission because I've been noticing over the last few years, this has been getting worse. And, you know, people get looked at it.

Thank you.

Very much. And that

closes out for oral treatment.

Thank you.

I have a question with regard to your communications. So given that you obviously concern matters, What is our we're just going to listen to the matter, or do we have to request as a commission, request somebody to take an action item? What has to

You can bring them up during future agenda items.

Okay.

So next agenda is. I think we already accepted that. That's the next one on the second one is the state law mandated up mandated update, the health and safety element. And the recommended action is that public safety commission received the report and provide input to the recommended policy areas and the program in the health and safety area. So is is someone presenting this, or we are just reading it right now? Yes. You are presenting.

Yeah. Well, I'll introduce myself to the people that I'm Adam Wood Conley. I'm the assistant director of community development for the city of Cupertino. I'll just give a little background before I turn it over to our consultants. We have two of them on Zoom, Jacqueline Bruxman Rohr and Tammy Seal, who are the leads preparing the safety element.

Little background is the safety element is being updated because the city recently did its housing element update by last year. The state law requires that the safety element with that. There's also some new information, which I think the presentation will cover in pretty good detail. This identical presentation was given two nights ago to the planning community hall, so we wanted to also get input from the public safety commission since you have sort of similar but different viewpoints. Planning is more land use focused, so issues like fire hazards and that made you more concerned.

But the safety element encompasses really all aspects of safety, response times, evacuations, fire, any any hazard that would address. So given your health and safety focus, we wanted to get your input on this as well. There is no action being asked of the commission to approve anything tonight. We don't have it even a draft safety element in front of you. But, again, we wanna get your input on any issues you feel could be unique or important to Cupertino and to make sure that those would get addressed in the safety element as the update proceed. So, again, I'll turn it over to our consultants. Jacqueline, I believe, will be taking the lead, and be happy to answer any questions after the presentation.

Thanks, Luke. I will go ahead and share my screen. Is everyone able to see the PowerPoint?

Yes. Yeah.

Okay. Perfect. So good evening, public safety commissioners. Thank you for hearing the study session this evening.

Let me see. There we go.

So this presentation will start with a brief set of introductions, provide an overview of the health and safety element update process and the components of that process, and then go over potential policy concepts for inclusion in the health and safety element. So as Luke mentioned, the community development department is leading the effort to update the health and safety element. My name is Jacqueline Prospin Rohr with PlaceWorks, and I'm the project manager on the consultant team. And I'm joined this evening by Tammy Seal, who is the principal in charge consulting team as well. And now for an overview of the health and safety element update.

So to start off, what is the safety element? It is one of the mandatory elements of a general plan focusing on natural and human caused hazards within and surrounding Cupertino as well as emergency preparedness and response. So the current element was adopted in 2014 during the comprehensive general plan update, And the goal of this element is to protect the city and help increase resilience to natural disasters for residents, businesses, infrastructure, and the environment. These hazards include flooding, wildfire, emergency evacuations, and hazards that may worsen due to climate change such as extreme heat and drought. While state law requires the safety element the safety element to be updated when the housing element is updated, The health and safety element is just one part of Cupertino's overall approach to protecting the community against hazards, and it integrates with several several other city documents to do this.

So the health and safety element is a high level broad policy document that discusses the city's comprehensive public safety approach. There's the climate action plan two point o, which is the comprehensive plan to reduce GHG emissions and increase resilience throughout the city. There's also the Santa Clara County multi jurisdictional hazard mitigation plan, which has a Cupertino Annex, which is a more detailed short term action plan, and then the emergency response plan, which is the city's internal plan for emergency response and recovery. So the safety element will integrate information from these plans, tying into them as appropriate to help create a cohesive safety approach. There are a few other benefits of updating the safety element, which are to ensure consistency with other general plan elements and city plans, comply with California government code requirements, and improve eligibility for grant funding to implement resiliency and hazard mitigation projects.

So the current health and safety element addresses some of the items required by state law, and those are found in California government code section six five three zero two g, which houses all of the safety element requirements. So the current health and safety element has mapping of flood hazard zones and dam failure zones. It talks about responsible agencies for flood protection and fire protection and coordination with those agencies. It has policies for minimizing development in flood hazard zones, and it also has a a few policies for protecting the community from wildfire hazards. So this health and safety element update will build off of the existing element to meet current state requirements.

Since the previous update of the general plan in 2014, several new laws related to the safety element have come into effect. These updates to the government code increased requirements in the wildfire and flood sections to identify responsible agencies and ensure coordination with these agencies as well as minimize the risk to new buildings and essential facilities. There's also a focus on climate change adaptation and resilience with s b three seventy nine requiring safety elements to repair a vulnerability assessment that identifies risks to hazards and then develop a comprehensive set of goals, policies, and implementation actions to build resilience in the community. AB twenty one forty allows for the incorporation of the local hazard mitigation plan, which makes the city potentially eligible for increased disaster relief funds. And then three of the new laws, s b 99, a b seven forty seven, and a b 14 o nine, focus on evacuation.

And these require the a b seven forty seven and a b 14 o nine require the identification of evacuation routes and their and location, capacity, safety, and viability, and the s b 99 requires the identification of evacuation constrained residential areas. So the city is currently conducting a citywide a b seven forty seven evacuation study with a different consulting team at Fair and Pierce. And this study will identify evacuation routes and locations and then detail information about their capacity, safety, and viability under different hazard or emergency scenarios. The vulnerability assessment is the other main analysis conducted as part of the safety element update. So this assessment was prepared pursuant to s b three seventy nine or government code section six five three zero two g four and to evaluate how people and key community assets in Cupertino, such as buildings, infrastructure, economic systems, may be affected by climate change hazards and the degree to which they're vulnerable.

This study followed the four step process outlined in the California adaptation planning guide, including identifying exposure to hazards, analyzing the sensitivity of populations and community assets and the potential impacts of the hazards, evaluating adaptive capacity, which is the ability of a population or community asset to prepare for, respond to, and recover from hazards using existing tools, funds, and resources, and then pull all of that information together to assess vulnerability. So the vulnerability assessment was also based on several previous studies conducted by the city, including three high level vulnerability assessments and one adaptation gap analysis. These are the climate related hazards included in the vulnerability assessment. So these include more frequent poor air quality due to smoke and other conditions, increases in frequency of drought, more frequent extreme heat events, increased flooding and higher sea levels, more intense rainfall and severe weather events that can subsequently lead to landslide events, and then more frequent and severe wildfires. So overall, the vulnerability assessment evaluated how these eight different climate related hazards may affect 45 different population groups and community assets.

And this slide shows the key findings from So the the vulnerability assessment found that Cupertino's populations and assets are most vulnerable to flooding, extreme heat, and wildfire. And overall, residents tend to be most vulnerable to extreme heat, human health hazards, and flooding, which directly affect health health outcomes. The most vulnerable population groups include those with chronic illnesses or disabilities, seniors living alone, households in poverty, and persons experiencing homelessness. Infrastructure and key services are also highly vulnerable, especially energy delivery and communication infrastructure, the transportation network, which includes public transit services, and water and wastewater services. And all of these can be disrupted by flooding that may cause roadways to become impassable, extreme heat that strain the electrical transmission lines, and severe storms that may cause public safety power shutoffs.

So that's the background, and now we'll move into policy concepts. So based on new state laws, the findings of the vulnerability assessment, and the a v seven forty seven evacuation study, we've prepared a set of broad policy concepts for your review and feedback. And these policy concepts were prepared in coordination with the emergency management department, Santa Clara County Fire Department, and Santa Clara County Sheriff's Office. So the policy concepts are broken into six main topics in the health and safety element. The first five are in the current version of the safety element, and then the climate change resilience topic is being proposed to in this update to respond to the requirements of s b three seventy nine.

There are two topics that were not included in this update that are currently in the safety element, and and those are the electromagnetic fields and noise sections of the element. So each of the following policy concept slides are also divided into three categories, existing, updated, and new. So the existing policies will show those that already exist in the adopted safety element. Updated are those that would be updated as part of this process, and new are are gaps that we found in the policies and state law, and the and these would be proposed as part of this update. And then we've also added asterisks next to those policy concepts directly related to new development, redevelopment, or existing development.

So on the the very first section is emergency preparedness and response. So there are several existing policy concepts, so coordination with regional and local agencies, protecting Cupertino broadly from sea level rise through a few different means, continuing crime prevention through awareness programs and site design. And then there's one updated concept, and this is to continue to provide emergency notifications, communications, and then education materials. And then the update would be to add multiple languages and formats appropriate for people with access and functional needs. For new policy concepts, and the first three are related to development.

The first is is to ensure new development and redevelopment comply with the most current version of the California building code and any local ordinances. Requiring new development to have at least two ingress and egress routes and explore secondary means of access in evacuation constrained residential areas. Require hillside development to provide and maintain adequate emergency access, ensure adequate evacuation through maintain maintenance of potential evacuation routes, and ensuring adequate response times for emergency services. And this is a longer section because it it includes a lot. So there is there are a couple more new policy concepts.

Integrate the current multi jurisdictional hazard mitigation plan by reference into the health and safety element, and this is to help comply with AB twenty one forty. Maintaining interjurisdictional cooperation and coordination with agencies, working with Santa Clara County to provide alerts about emergency situations through a few different systems and in multiple languages and formats, and then working with local agencies, volunteer groups, and community based organizations to provide resources and educational materials to help residents respond to different hazard events. In the fire hazard section, there is one existing policy concept. Discourage the use of private security gates that act as a barrier to emergency response. And then there are a few updated three related to development.

So require new development in high and very high fire hazard severity zones to comply with California state minimum fire safe regulations for a variety of components, including defensible space, ingress and egress, emergency access, and water supply. Coordinate with coordinate long term water supply for firefighting through water providers and water extension letters. Require existing public and private roadways to comply with the most current fire safety regulations, and then involve Santa Clara County fire department early in development projects to ensure modifications as needed. For new policy concepts, the first is to avoid new residential development in high risk fire areas, then maintain adequate fire protection and enhance fire service capabilities through a few different means, prioritizing vegetation management in along roadways and open space areas, develop plans for rebuilding and redevelopment after, oops, after major wildfires, and then offer education educational materials, rebates, and incentives for property owners to retrofit their buildings and properties for fire safety. The next topic area is hazardous waste materials.

So there are several existing policy concepts that we're not proposing any changes to. Coordinate enforcement of standards for containment of and general handling and disposal of hazardous materials, providing educational resources to residents about local sources of hazardous materials, supporting efforts to reduce the level of risk from toxic and hazardous materials in the city through regulations and education. There's one updated policy concept, and that's to require environmental site assessments and mitigation for development near hazardous waste and material sites, and then one new policy concept to continue to require radio frequency studies for wireless developments and address any public concerns. The next section is seismic and geologic hazards. This one also doesn't have too many new policy concepts.

So existing, requiring geologic and hazard assessments for development in hazard prone areas, increasing public awareness of seismic and geologic risks, encouraging retrofits of existing buildings and facilities, maintaining and sharing up to date seismic and geologic hazard data. And then for a new policy concept, limit hillside grading on steep slopes to minimize landslide and erosion risks. Just a few more sections to go. So the next one is flooding and inundation hazards. Existing, coordinate dam related evacuation plans and notification systems to ensure preparation citywide.

Maintain the the structural and operational integrity of essential public facilities and services during and after flood events. Under updated, we have allow existing nonresidential uses in floodplains and then limit new development in the one hundred year floodplains and regulatory floodways and encourage open space and recreation uses in these areas. And then there is one new policy concept, and that's maintaining effective stormwater drainage systems through site design and retrofits. This is the last of the policy topics, climate change resilience. And, again, this was directly proposed to be added directly in response to the climate change vulnerability assessment and also SB three seventy nine.

So there are no existing or updated policy concepts. All of these would be new. Work with property owners and new developments to enhance shading through installation of shade structures and green infrastructure, and this is specifically for extreme heat. Encourage new development and existing property owners to incorporate sustainability features into their facilities, integrating extreme heat as a significant hazard of concern, working with water providers, to implement water conservation programs, increasing the resiliency of city owned structures, establishing community resilience centers community wide outside of hazard zones and ensuring adequate transit to these facilities, and then using green infrastructure and nature based solutions wherever possible to absorb the impacts of different hazards.

So

with that, that concludes the presentation, and staff in our PlaceWorks team are available to answer any questions you may have.

So that was a lot to take in.

But, again, you don't have to take action on preventing tonight. And I think the whole, like I said early, is sort of high level comments in terms of, you know, safety issues. Think for everybody, wildfires kinda climbed the list lately because of what had happened in Southern California and other areas. Most of the state had some risk of a fire hazard, but I think just in general, any safety hazard concerns that you feel the safety element address. And if you have any thoughts on how best to address those, that would be helpful.

And like I said, also say since it is a lot to take in, if you think of something afterwards, you get a email to us, and we would give it to consultant. So, anyhow, between all of us, we should be hopefully be able to answer your questions.

K. So I've got my light on and anyone else's questions. So I'm gonna start. When it said health and safety, the first thing that came to mind, and I don't know who here from the city can answer this question, but we used to have an emergency response manager left and have replacement. Are we planning on getting one? I don't know who can answer here. I don't know if it's you. I can

answer your first part is we do not have a replacement.

I realize that.

But And I figured you knew that.

But I and I do not

know if and when that replacement is coming. That could certainly be a comment in terms of making sure cities are staffed adequately. Emergency responses or whatever. I I if I had an answer, I'd like to give it to you.

So that would be the first point we have to make note of is that we need to get that position filled. We can talk about, you know, emergency response to the blue in the face, but there's no one to implement it. That's a little bit of a shame. So that's my first question. If somebody else has I have plenty more questions to go. I've got, literally, a lot of things here. But Yeah. Let's give a shot. Alright. Yeah.

Mine's pretty short, actually. So, like, some of the new policy concepts, I guess, like, is the goal to basically, like, distill that into, like, policy that becomes law in Cupertino, or is that is that how that works?

Yeah. I mean, policy is generally sort of above what shapes the law. So some of your policies would then take form of an ordinance. Like, if you gotta limit loud noise at night, you would then have an ordinance that would say the decimal level past a certain time you can't exceed this. So your policies kind of precede how your laws would be developed around those. So think of this as the framework to develop laws from as kind of

I had a follow-up question to exactly what you were saying. So there are a couple of things that came to mind in all of the slides, whether it was emergency preparedness, whether it was fire hazards, blood, etcetera. There was something about existing residents to upgrade or do something. As a resident, my flag is up. Like, I am not spending money on something that I don't believe I need to do because my house has been proved approved and considered safe so far. So what does that entail? Does anyone have an idea, or it's just you're speculating on what happens?

I could let Jacqueline or any others add to, but I think, first of all, educating people if they have similar risks, like, you were in a high fire zone.

Well, okay.

If you

were near a flood zone, something to make you aware and if there's anything you could do, whether it's expensive or not. Some things might be really cheap. I get that you could have some things if it's construction on your home that could entail quite a bit of money Mhmm. Depending on what it is. But I think first and foremost is to make people aware. I mean, some things are actually required. And I think with, like, changing fire standards, you're not gonna have an option if you live in a high fire hazard zone to do construction that could put you at risk. There's things that if you live in that zone, you will be required to do.

So do we have a map that shows us where the fire are coming?

We do. Yes. And it

was I think that is the map that the council adopted on June 17. Okay. That is available online, for sure. But, again, encourage doesn't necessarily mean require. Encourage really means encourage, whereas there are requirements that are under building code or fire code that you have to do, but that those only kick in if you are doing a major remodel or you're rebuilding your home.

But it's still to be encouraged to do those things. Right. If you weren't at a high fire

department. The the point I'm trying to make is that anybody who does anything with their home has to come through planning department. To the

management department. Correct. Yeah. To the

management plan. So they will anyway encourage or rather enforce whatever is the required work, whether it's fire or flood or something else. So that is a given. But will there be a situation where we're constantly asking residents to encourage this process?

Encourage just means education, like Luke said. You know, we're basically talking to you about, hey. You have a wood roof, wood shaker roof in a very high fire zone. You are encouraged to change when you replace it, change it out to a plastic that roof so that you your your house doesn't burn down.

And it could be similar to things like go through the drought talk about how you use water more wisely, drought drought tolerant plants, things like that, getting smarter about your water usage. Encourage is gonna mean the city's not gonna require it. It's not like there's gonna be enforcement if you don't do it.

Yes. I just wanna be I just wanna be Yes. Make sure we are aware of the fact that we stick to the stick to the definition of encourage and don't find ourselves, me and other residents, I I don't know if I'm in a high five. So I had to go back and chat. But what I think I heard least thanks to the fire at the back of everything West Of Glendavista is possibly may high fire. A

lot

of it is.

A lot

of it is. Yeah. Yeah. And so in that case, why did we so the follow on to that would be we have all these wonderful, as I call them, vena laws, s b 30, s b this, s b that, and, you know, bonus density, bonus something else, and PMR units being thrown in. And all of these is a very good example, which is. That is a high fire zone even without anybody getting engaged. You live in that area. You know it's a high fire zone, and you don't need a state map to figure that. If live in the area, there's one street you get out in and out with, and that's Buck. And then perpendicular to that, there's McLennan.

And there are a lot of homes there. And to improve 50 or whatever the number was and then our bonus density bonuses and, you know, ridiculous law that they come up with, that's a fire hazard. What are we gonna do about something like that?

So that is a project that we can't discuss today because that's not on the agenda for one thing.

But with that said,

if you were to replace your home, you would have to build it to the fire code standards. Similarly, any new construction, whether it's, for example, the Edgewoods Court project or any other project, they would have to meet building and fire code requirements. That's one part of it.

Then there was something about evacuation plans. That's my bigger concern, What happens there?

And that is something that is still under evaluated. We're

starting the evacuation plan.

So evacuation planning, whether it indicates that, you know, the city needs to widen streets or whatever whatever comes out of it and then just throwing things out. But those are things that the city will have to plan for to accommodate evacuations.

Yes. To me, it's it's a huge risk, that project. But that aside, the evacuation plans will be of great interest, I think, in a lot of places. That's something I think we should have some kind of, you know, survey or get some people's in. There's a lot of people who have a lot of opinions about.

I know on the West Side because that's where I live, but I'm sure there's equally as many concerns on the East Side and different places around here. So should we do something that says when these evacuation panels come up? And I know you guys do a good job, but it will be nice to get feedback from the residents on exactly what it is you decide is within the law, but may not be something that we want to be part

of. I mean,

if I'm if there's a fire up on the hill, there's two streets that we have to get out of. One is Rainbow. One is McClellan, and the connecting part is Buck. And if you've ever gone there, there's one lane during school times. We're not talking about a fire hazard. I'm talking about Kennedy time. The place is, you know, bumper to bumper from Rainbow to McLennan. If any of us wanna get out, we avoid that time. Imagine if there's a fire hazard. So this evacuation plan is going to be really, really important for us.

And I think the feedback I would give is that we need to do some not just a study and come up with a plan, but actually get feedback from the residents on whether that's feasible enough or, you know, what are their inputs on it. Because and part of my saying this, but oftentimes when there are developers involved, whether, you know, different departments involved that get into the mix of things, there are some things that say, oh, that's okay. Can be handled kind of comment that will come out of the city. So not saying anything about you guys. I'm just saying that's the kind of in any given city that'll happen.

Okay? You know? So we don't want we don't want a situation where the evacuation plan has not gone through the residence form. And the second thing is whatever you come up with as an encouragement, truly should be encouragement and not loss. Because I believe there's one city that has already implemented these fire hazard things, so they the city has to the the residents have to upgrade all of their whatever the requirements were for them. So it's you know, people are going to be really frustrated with this. So just feedback on that.

No. Very similar. I mean, yes, cities can go further than the state requirements. They can't undo them.

But

so far, the fire map we adopted followed the state government. Okay. It didn't add additional property.

Yeah. It's the sewer amount. It didn't go above the.

And I guess one thing I should say too is, I guess Jacqueline said, all of the elements to safety element included are part of the general plan. So to change or adopt anything, it takes city council action. So this will require hearing from city council. Okay. Not a staff decision.

Okay.

So they will be looking at the entirety of this Okay. Probably late this year. Okay.

Hoping to do it

by the end of the

calendar year.

Excellent. That's that's a that's a good point because then any feedback opportunity

to speak, you know, obviously, you can comment ahead of time, but there will be a notice of public hearing to weigh in

on your

comments directly.

So

I want to keep it short. Thank you for the very detailed presentation, and thank you for you guys being here. So based on what I'm hearing from the strengths residents is, like, it could be speculation, but most of the residents are afraid that this kind of yearly reviews are are really reinspections is going to burdensome for that. That's one thing I'm hearing. And second thing is we understand, like, okay, the nothing had changed in twenty years in the Cupertino homes, but it's just that the the the colors have changed for the recent adoption, right, the five fifty.

So we understand we need to follow this state and all. Right? But what what I'm hearing from residents is they're very concerned about the inspections and all this. And I I hear some of the complaints, especially the people undergoing some major projects, like, they have to upgrade the fireplace or get rid of the fireplace. So so that that that is understandable.

But what based on what I'm hearing from residents, right, I think they're very concerned about the inconvenience that may cause to the existing single family homes and the tenants. That's one thing. And second thing is about the parties. So the I think the five we understand we are trying to educate or make them aware for the single family residents and all the tenants. But I think the Paris what are we doing for the Paris that are like we have two Paris. Right? Steven speak and the other one. Lehi. So what are we doing in educating them or preventing the fire spreading from that?

Fories are outside the city. So that is Santa Clara's jurisdiction, which, again, the fire hazard plus statewide. But they are outside of the jurisdiction. Obviously, we coordinate with the county representatives or the county agencies here, but that isn't something city regulates. It's the quarry themselves and the properties because they're not in in the city.

Okay.

So just as a follow-up with that, the the hillside is not the West side. The hillside is part of

the county property. Right?

Yeah. Yes.

So who will be responsible for that's the county stone, not the city?

Right.

So somebody builds an s b 30 out there with whatever, then they get permission from who? To come to you?

Countdown. Correct.

Oh, no. Right. And they still have

to the building.

Yeah. I get the building and fire code requirements, but then the evacuation plan has to take into effect that somebody's building some crazy thing up on the hill, and they all have to come down the hill unless there is another way for them to get up.

Correct. So we are not aware of any projects up in the county that are that high density in that particular part of the county, and there are certain projects up in Saratoga. But that's well outside of where these evacuation routes are

even.

So I don't know that that would affect

Would there would there be if there is such, would what what what can the city do in that context? What is within our jurisdiction to

There is nothing in the city's jurisdiction because it's out in the county.

Yeah. I mean, you can certainly try to influence the decision as you can with the city council. You have the board of supervisors, and I know the county has had policies in place for quite some time that we're gonna have a real development, say, a vacant property. Somebody wants a subdivision or, you know, new construction, not just one home, that those properties are often required to annex to which city would make sense. So if Cupertino were the closest, if it were in Cupertino's sphere of influence, which is just the area outside of city limits but adjacent to it, the county often requires those developments to incorporate into a city.

Mostly because the county is not really staffed for any So it's more common, say, like, South County, Morning Hill, Illinois area. Mhmm. But you do also have, say, pockets probably on the fringe of Los Gatos In The Hills, Cupertino, Saratoga. Yeah.

So I have two questions. Okay. Yeah.

Can I yeah?

I'll quickly complete. So are we doing any mockery in coordination with the county, like, the disaster recovery or in the understanding that we are trying to indicate what is the are we doing? I especially, I'm worried about some of these concrete blocks that that that are there to put for support the bike lanes. I like, I'm hearing from multiple residents that that that may hinder the emergency vehicle movement and all.

We we should be looking at the evacuation routes through the evacuation plan. So what the road capacity is, if there's any hindrances to that, all of that would come out through the evacuation study, which is literally just starting right now.

Say, for example, the Mackellen Road. Right? I use very heavily.

Yeah. The pipeline. Barrier. Yeah.

So the barriers is I I don't know how the emergency vehicle can move on the road. Right? That is heavy heavily used part of the city.

So that that

will all be part of the consideration when we're looking at the evacuation routes to make sure that they are qualified to be considered evacuation routes. Right. And what would be necessary to make sure that they continue to be viable routes.

Right. So, again, the what what I'm hearing from the residents is, like, a lot of residents feel that, you know, the alternate submissions in instead of concrete blocks. Right? So those may help for the emergency vehicles to navigate easily. It is the feedback I'm hearing, and I would like you to consider. Right? And one more thing is noise. Right? I know noise is not part of this. I I my house is but my backyard faces 85. Not just that. Right? In general, I'm hearing complaints from some other residents about the pickleball ports, especially in the occupancy as you see. Right? Or or or the memory part.

Right? The noise is increasing, and I'm hearing the compliance. And it seems even I I made some calls for the total afterwards. I I would like also to hear from the shared point of stats when they present, like, how they're handling the calls as with respect to noise afterwards probably later. So this is, I mean, self related. I I know you're not covering the noise in this presentation, but I just want to bring it up.

Yeah.

We we have heard issues related to pickleball as well. Right?

That's a really good point. Yeah. So I have few questions. So Okay. Well, thank you, So this is a little bit logistic question. So this is the starting the recommendations from the. Now what happens after that, and there's no budget, and he's unable to do that. I understand that based on the state mandate, we have to do this. And there are three working recommendation is all. A lot of updates I saw. So how does that specifically, you know, six CP is not able to get depend those for that. Just.

So if I may, there is so the the health and safety element has a lot. Many of these policies are already in place. Several of these policies are all of what we're doing is just updating them. You actually look at new policies, there are very few tweaks to new policies. The real main section where we wanted new policies resiliency section, which we are required to under state law.

Now with regard to operational stuff that we already do, you know, there are the tweaks that we're making. We're gonna absorb those into operational things. And those are, of course, you know, prioritized by council based on priorities as well. Emergency, typically, they do prioritize services well. Emergency operations, so they do prioritize budgeting for those things.

But when you talk about, like, more, you know, larger budgeted items, you know, that's all part of you know, if it's a actual facility that needs to be built, for example, as an example, you know, let's say if it comes out, you need this big facility to do whatever to service emergency operations, then, that is something that council will budget as part of their, work their CIP process, for example. So there's different ways to kind of address how the the money flows, but usually, much of these things are really policy related.

Yeah. There's no operations side. Yeah. Ramifications. Like, this can identify what you should do, but then say the council would have to follow through through work.

Yeah. That's something But should is a should. That is not masked. Right? All of this that

this is required. Yeah.

Like not it's not

The it it did and none of the policies that are coming out of this that we're seeing right now is in that should category. Much of what we're seeing is really all things we're already doing or we're gonna tweak within Yeah.

I saw that. There are a lot of there's three categories. Right? They just stay in update and delete. Right? The 50% I saw, 60%. Right? So there are new ways of like, for example, in this room, in the last meeting, we discussed, you know, that emergency response, the response point of view, there was a discussion happened last meeting is that the emergency situation can we have a system that CT can alert people and possibly can communicate to people in an informed way. And and we heard there's a valid issue for that. Even sending a letter is a valid issue.

So everything cost. Right? And and that's why it was and and this time I saw in your recommendation, it is a a new recommendation. I saw that that you want to see response part of it.

Right. But which may not be in there. Right? It may be a digital, like, pushing out information to self.

And Did done also discussed, and that was also

Yep.

The cost of the cost came of the city management office. But there's a cost behind it. That's why they're not being, you know, Right. Well, discussed in the last meeting. So so what I'm saying that that the this this recommendation that is coming, it is they are saying that it is not a mask. It is a recommendation. And then Cindy has to see. The council has to see.

So I don't know that the council will necessarily adopt all the budgets associated with all the items when it adopts the housing element. The budget comes down the

Got it. Right.

Right? So right now, we're just adopting the policy. You're saying this is what we want to do. This is what we aspire to do. Okay. And then budget comes later as an.

And then we can advocate some of the stuff

that's really important for that,

you know, upgrading trade. Right. Because I can see a few of them that we discussed here earlier.

Right.

So other question, I'm just just wanted to know that what is the cost for this study that the different sections of the study that CP is pending.

I forget what this is. I really do because it's also part of a larger contract. It's part of the housing elements. It's a standard contract that we've had in place for some time. The the overall for all of that was over a million dollars. And Most by far,

the housing element. The one time person.

So one time from now, the state law says that anytime you update your housing element, you must also update your health and safety element.

And you update your housing element?

So every eight years for that race. And I think we're doing it. There's city state letter or something comes in again.

It's probably not one of the elements that gets amended very frequently. I mean, really, the reason why we're looking at it right now is because we're bandaged to look at this. Right.

Right.

And we said that There should Last last question. Can we get a presentation, the detailed presentation, right, of this one? This presentation, we can access it. Right?

Oh, you do

have to Yes. So can we actually go to the emergency preparedness slide or the fire hazards? Any one of them that you would pause? Yes.

I can, reshare my screen. One second. There we go. Did that work? And this is the existing this is the first section, and I can go down to fire hazards if that would be helpful.

Yeah.

Somewhere we referenced AB seven four seven study.

Correct. The evacuation plan. Evacuation plan. Okay. When is that expected to complete? I think it should be completed by September or so, by the September.

And that's

when it'll come to the council?

That's when it'll come together as a package with the draft of the health and safety outcome.

It will be part of the overall. Right.

Okay. Because whatever gets studied in that evacuation study, that may result in policies that would be in the draft housing. Yeah.

Somewhere there, there was I forget which slide exactly. But there was ensure adequate response times for emergency services, the last slide. Are the standards that are currently set up? I mean, you know, what is adequate?

So commission get to that report. I'm gonna share report that's part of their data. Okay. Okay.

And I think there was a similar thing about the next sort of fire also. It's just there was something else. There were a couple of places where they said, you know, the response times.

So if I may, response times are kind of dictated by the fire department and

the sheriff when they establish their response times.

And, I will chief Estrada wants to speak to that

Sure. For fire? Absolutely. It's actually a really good question. One of the things that a lot of people wonder is, like, what is the standard? So it's really when it comes down to it, the standard is based on the, density of of the population given the number of people that they or the number of, firefighters per per thousand usually. So there are a few standards that are used as benchmark or baselines. They're NFPA standards. For for the fire response, or you'll find that in our standards of cover document, you can find that on our website. Here, we actually break it down into where you are, and those are actually in our reports.

For example, if you're urban, and you have a higher density for, like, square mile, you'll you'll have a different response time because you usually have more fire stations throughout. And what we're really paying attention to is what is the effect or what's the delta before and after a specific event, and that event would either be development. It could be over time when we try to measure what the impact is. So that's that's the paying attention to what type of potential impact a given, project or some other, occurrence may have on our ability to maintain what is currently being provided. So you'll see that in our average response times.

That's the metric that you have been provided in the past, and that's that in order to promote continuity, that's the one you'll continue to see. So you'd be looking for a change in these reports that come out, and these public safety reports come out through all of our searchers, which are available. Actually, they're available here, our agendas. They're also available for us. So the the other piece is is that it really does depend on, once again, policy, the decisions that are being made, the resources that are allocated, and, how the public safety solutions are are are constructed for a given jurisdiction.

So you will see that ours are usually referenced in in the summaries in terms of the travel time. So you'll see for us, for example, for anything under five minutes of travel actually, in comparison, fire agencies in Santa Clara County or throughout the The States is is a pretty good time because five, six, some use even seven minutes. It just depends. I

spent, like, two more questions to understand. One is one of the the stars that we have done.

Those are

policies that endanger the new one. So there are policies that address yeah.

In this new section, there are only one star.

Right. So that's the only one that relates to development, residential development, basically. It's talking about development type, actually, construction.

Construction type. Oh, there are other slides. I saw a lot of stuff. So they're all Correct.

Jacqueline, could you correct me if I don't?

Yeah. The it would be existing redevelopment and new development.

So it depends. Just talks about when there's construction.

Something that we're construction. Mhmm. Any other question?

Alright. Very well.

And and that's the last closing question I have on this report. So this one was this question that this this study that, you know, this policy work, right, that came from, right, the study? Policy works. Right?

This

one. This one. This one says, you know, there are particular specific knowledge they have or any expertise they have? For example, on their study, or this is based on the general understanding of the different environment policies they're working on. I'm looking

at they they work very closely with staff, and I can say they're one of the consultants who does a lot of our environmental reviews. Okay. Have prepared our housing elements. I would say their staff is extremely familiar.

But that's the the city. Right? For example, this question that that was saying that the evaluation route, very specific road, very specific corner of the city. So I hope that they have.

Yeah. So they're not working in a vacuum. They are working with SAS. Yes.

SAS is the transportation consultant working on the evacuation center. It's also, I would say, equally.

Yeah. Actually, for us to. I understand.

Oh, that's a good question.

You definitely want some city, the roadways, and if it's related to that.

Yeah. Because a lot of comments are very specific. Right? Yes. That part of the hull, that part of the stream, that part of the phone. Very good.

And through the chair, just a reminder, we do have to open public comments. I do not

have to see your cards to anyone who wants to see on this topic. Going out faster.

Alright. And no public comment.

So we can move to the next.

You. Thank you. Thank you.

So our next meeting, the update. This is an update for the committee.

I'll make a I'll make a. I like to have done very little work on that. I have some personal issues that took up my time. So haven't been able to focus on But I do believe that it is an important enough update. And, you know, it's it's something you need to pursue further.

So I'm perfectly

willing to, you know, focus on it going forward. So I would require a little bit more time for it, but unfortunate circumstances that it's like so I was kind of distracted. Or so

It's like Some people punished at all or it's done with

I think we connected once, but we did not connect with the public at all. But yeah.

Yeah. I guess, like yeah. I was able to, like, do some some research, and I have some findings, I guess. That's nice. Like, like, a OneDrive file. Should I, like,

share my screen? Or Sure.

Send it over from my email?

Do you have a h Oh, do you have

No. Or I can, like can I, like, share it with you?

Yeah.

Sorry.

Yeah. Yeah. So I guess maybe just to give some, like, context since we did meet two months ago, I think one of the things that we were exploring, especially in light of things like ALPR coming online and, like, this general safety concerns was there were, like, quite a few things that I think we wanted to explore, but then we and maybe one nice place to start would be to figure out, like, what's needed of the city and its citizens, at least in the eyes of the sheriff's department. And by no means is this, like, a exhaustive search. I wanna say this is, like, maybe a, like, two hop, breadth first search.

But, anyways, yeah, we can probably go to the next slide. So I guess the first slide over here is basically, some findings and learnings, that I got from, doing a ride along, like, earlier in the year. So kind of just, like, distilled all my notes and stuff, into a little slide here. So first of all, shout out to deputy Justin Christian, who I did the ride along with. Super awesome dude.

Actually, a World Series champion, although he never mentioned that. Yeah. So the first thing that I noticed, like, literally from the start is that ALPR is, like, an extremely high frequency, like, help item in the sense that the amount of, like, hits that keep coming or, the hits that were coming up on it on on their computer screen in the car, like, they were coming in, like, super frequently. But the key thing to notice is that these were all, like, non Cupertino cameras. So that immediately kinda was telling me, like, okay.

If if we're getting that many hits from places that are non Cupertino, then there's probably, like, a good amount of hits that wouldn't be coming from Cupertino during this time when it wasn't fully online. So that was, like, kind of a a thing that I that I noticed. Another thing that that kind of came up, and I was also asking deputy Christian, like, you know, like I guess, like, what do you think is, like, something that, you know, you would I guess, like, what do you think are things that are, like, worthy challenges within the department and stuff like that? And he was saying, like, always trying to work on, like, retention because, like, the people who are at the sheriff's department are extremely talented, like, have so much institutional knowledge. So, like, really figuring out how to kind of maintain the the group for the long haul, I think, is something that he said was something that, you know, sometimes takes a lot of work.

And then kind of he was he was also kinda telling me that, like, in the long run and this is not a CooperKino specific problem per se, but this is more of, like, a county wide issue is is the sense that I got, which is that, like, low staffing, like, inevitably. Right? It's like even if the folks who are on the force are becoming more efficient and more productive and being able to do more things, inevitably, staffing leads to sacrifices. Right? Sacrifices on the part of time of of of officers and eventually and maybe more dangerously standards, which is not only a risk for the citizens, but it's also a risk for our law enforcement professionals too.

And another thing that was also interesting is, like, to those same points, I noticed that or I heard that, like, recruiting is, like, always a top priority, trying to find the right people with the right mind right mentality. So in fact, like, when we were on the ride along like, this is a bit of anecdotal evidence. Like, when we were on the ride along, there was, like, a, like, a totally random person, like, bystander who basically, like, came up to deputy Christian and was like, like, oh, like, I've been I've been thinking about joining. I've been thinking about, like, doing the academy, but, like, how do I get started? Like, I I wasn't sure, like, how to actually get started, which is why I work my current job.

So that, I think, also kinda hinted at maybe a a kind of a deeper issue, which is, like, maybe there's not enough outreach or, like, popularization of the pathways that people can take to to to, you know, to join law enforcement and make it a career. And I guess that being said, we can maybe go to the next slide. Or I guess these these slides are just kinda, like, compilation of observation stuff. In the end, we'll kinda have, like, some key, maybe, potential action items. So, yeah, I also spoke with sergeant Russell Davis, and he was also very helpful and and and kind enough to to share his thoughts.

So he kinda mentioned three main things. So the first thing he mentioned was that the process of hiring is a bit of a bottleneck in the sense that, like, yes, a lot of diligence is required to make sure that candidates are mentally, physically, and, like, just, you know, generally fit, for the role of of doing something this important. But, again, the time from, like, application submission to becoming a deputy can can sometimes take almost, like, a year, which yes. Like, even though it it makes sense on in on some level why it takes that long, like, it's also might just not be competitive to certain applicants. Right?

Like, they might really just end up doing something else because the job comes faster. So that that was just something to to think about. The other thing is that, like, procurement is quite slow, and I think we have, like, a kind of a signature example of this in the form of the ALPR. Right? So it's, like, similar to hiring.

It's, like, yes, like, to a degree, it's all happening for a reason. We need to get county approval, city approval, make sure it's in line with the various laws and stuff. But, like, slow is still slow. And, like, ultimately, these tools that are needed and are being recommended to us by law enforcement, like, they they have this habit of actually proving their worth pretty quickly. Like, in fact, sergeant Davis was saying that literally, like, one of the first or the first maybe captain Valenzuela can can detail this more is he was saying that, apparently, like, yesterday, there was the success story where, like, the Cupertino ALPR, like, caught a stolen car.

And it's like, the if the frequency of benefit is so high, but the time it takes to even put it online is a is a long time, then maybe that process requires a a a second look, or a deeper look to figure out how to make that, faster because that's something, our law enforcement professionals are indicating is a bit of a bottleneck. So we can go to the next slide. And so this slide, I gave it its own dedicated slide, actually, because I heard it in multiple conversations, which is that staffing is is kind of this, like, overhang. Like, it's a bit of a lingering concern. So in Cupertino, however, because it's a contract city, it's not, like, huge concern in the sense that there are always gonna be, like, minimum patrols maintained.

But, obviously, everybody agrees that, you know, having one more eye, on the lookout, can help. But overall, like, how does low staffing or or tough staffing actually impact the community? It actually ends up impacting things that are not, like, the top of mind things like patrol. So for example, like, there was this anecdote about how for a brief period of time, like, a lot of officers were on mandatory, overtime, because there was apparently a shortage for, officers to do, like, the court functions. Like, for instance, like, I think the way it works is, like, when a when a judge, I guess, like, says, like, okay.

Like, we're gonna have, like, a court session. There needs to be, like, a deputy, like, on on station to, like, do this, but there'd be no deputy. So they'd have to, like, wait for someone to presumably leave their station and come over here. So, anyways, these things all kind of combined to somehow affect the efficiency of law enforcement and and and the benefits potentially to all of us as citizens in the community. And I guess in terms of, like, theories or hypotheses for maybe why, staffing might be tough, the last bullet point about how, like, yeah, it's still a there's a bit of a challenge to find the right candidates because of things like, you know, maybe the right people don't know about things like the academy and about, the profession, the how rewarding the profession is.

And also to that point, like, the things we mentioned about, like, the hiring process and stuff and, like, how it might be competitive or uncompetitive against maybe other careers and stuff. But perhaps maybe the most common thing that would hurt is just, like, in general, the, kind of the scrutiny or, like, the popularity of the profession is something that weighs on, people in in the department. And so I guess that's something that might trickle down to, like, someone who's, like, a high schooler and deciding what profession they wanna do. They might be, you know, heavily biased or affected by, you know, the thought of, like, being scrutinized and stuff like that. So I think maybe going to the the final slide, actually, which is basically, like, what can we as a city actually do to address these things?

So I think overall, out of those all those slides, all these findings and stuff, there's really, like, two main areas that I think are the discernible bottlenecks. One is, procurement, like, how long it takes to procure tools and things that are actually productive, and useful for the city and for sheriff's department. And then the second is, of course, trying to alleviate the staffing concern and alleviate the popularity, slash scrutiny concern. So I think, like, if there's a way we can maybe look into how to streamline these procurement processes to make sure that the next ALPR thing doesn't take, you know, a long time to implement and bring online, That would be, I think, extremely net positive even though it's, like, kind of a small thing. And then, yeah, figuring out how we can better promote law enforcement careers and, you know, show or show and tell to the youth of Cupertino that it's, like, an extremely viable and rewarding and, you know, great career, basically.

So, yeah, figuring out something in those two bullet points, I think, is something that we can maybe work on or figure out how to do. So, yeah, that's the end of this presentation. Yeah.

Thank you, So I have the question with some of the So so this is where, you know, that in is it just on the real pay in the past experience? And, you know, the side from the response side, right, from the public safety, especially from the, you know, especially from the department, right, that their side of the pain and and what is the practical problem they're facing. K? Can you also consider some of the resident side of the things? I mean, anyone who or anything is part of this input during COVID?

You know, just because the last bit, I don't know where specifically on that side also.

Yeah. I mean, I guess for the purpose of this, I only focused on

the singular Yeah.

Task at this point. Yes. Sorry.

I do that since I still have. Yeah. Should I? So the part that I wanted to focus on and didn't get around to was basically to document the whole process of what happens when a case is filed. That's something I need to kind of follow-up with the department of.

Of course, it's like, so person files the case, then something happens. It's a black box

for us.

So I need to figure that that out. And then the second thing is trying to maybe understand what the city neighborhood watch program would actually do or you know, it's like we all have the signs. Then what happens after that if you have the neighborhood watch? Maybe it'll be useful to get, like so for the first okay. For the first objective, which is really just understanding the case, what I was thinking was that, you know, what do we see as as the main duties sort of that happened at the sheriff's department just for us to understand?

Because a lot of people, and my neighbors included, who have been burglarized have often got this thing of, yeah, it's difficult for us to catch it. We're looking at it. So there's clearly a bottleneck besides you know, maybe it ties into what he was talking about of not enough staffing, but it comes down to after the case is filed and somebody does a research on it or whatever, what happens then? Because the property is never recovered, but it rarely recovered. Nobody's held responsible, and it keeps happening.

So where do what is just understanding the process itself after and then understanding the bottlenecks that you it's it's not to place blame, but just to understand the process of what it entails after a case is filed. When is that process and what happens after? And why and or at least to begin with, how many are outstanding cases as in, you know, there are are five burglaries or three burglaries that happened and one was solved.

So if I if I may add, so we have received the action items tracker from Martha last time. It has probably around 20% clearances on the burglaries from 2020 to 2023 Yes. Roughly. So are we going to go through that action items tracker one by one and see what what are the updates?

No. Those will be getting as a part of the subject. Right? So so this particular item was

This was more of a documentation of what the process was rather than just the details.

Yeah. I think I think the outcome of this in a particular, you know, study was that he he, from the subcommittee, we we gave some clear recommendation, and that recommendation we can implement and we can help. There are two areas that I'm hearing, and and this is very in line with what we discussed in the last meeting also. That is one part is how we can enable our shared department and the, you know, pains and the bottlenecks there and the more effective department is. Same.

That's like an Indian, you know, volunteering. Sorry. The the campaigning to get some equipment, tools, more effective tools, and things like that. Right? And and but we have very specific how we can help so that that can be our, like, strategy recommendation.

Cannot be very broad here because we we do the study very specific, but maybe that, you know, can some of the back office work. Like, can the city, you know, a senior citizen, you know, qualified senior citizen to the back office work? Can, you know, you know, some of the campaign we can do in the high school, or we can say, I'll go straight to that. Right? Can we recommend, like, you know, the salary gap incentive incentive?

We have to do some specific recommendation. That's one part of it. Second part is what, you know, commissioner is saying is that, you know, the understanding when the, you know, this incident happens, what exactly the workflow for that and what happens and how it gets handled over us. I and we talked about that in length in the last meeting on this one. And we know that their problem is all information currently shared has not shared in this thing, but at least we need an understanding of that.

That can be taken as a part of this thing also so that that can be even more transparently shared with the commission as well as public. You this is the happening study, and this is how it happens. This is how it happens. That will base at least on the concern, alleviate some of the concern. Even if they're not clear, but the perception will be a little bit handed from public perception.

But that is coming very, very strongly with. And the last part also, neighborhood watch program, and we talked about that in the last meeting also, That neighborhood program, watch program, and the block builder program also in that context, discussed how more effectively we can use it. Now in the last meeting, there was a watch program presentation. Kind of know, basically, what it does and what are the elements to it. Today, there is a presentation on the program.

Right? So maybe I will say that maybe we extend this study, maybe more. Maybe we take one more month to it, and then we come back. The very specific recommendation is four agenda. One is basically the tooling and the instrumentation for the sales department. Second thing is basically how we can alleviate the how we can help children's department in the recruitment, campaigning, back office work, and, you know, anything, wherever we can do that. Third thing, the case follow-up on the outcome. Better understanding. It's more of communication and understanding with some examples, specific examples. And the fourth is basically how effectively we can use more effectively things in the memory and watch program.

K. So and but we need a very specific recommendation on that. Maybe if we come back with that recommendation, maybe, you know, if we are if we can exchange this another month, and then we'll work on this and just come back with this, you know, four element. Then, basically, we are covering all the corners. They're the main concerns, and the side, the side, both side, they're, you know, covering and some specific recommendation and meeting. Because I'm I'm getting the similar concerns, similar discussion is coming. So let's get some specific recommendation, and and I think my information already got, you know, some great ideas. More specific and come back maybe four weeks or maybe a month, we can do that. Yes.

Or maybe yeah. Maybe I was thinking, like, maybe the best way to do it is, like, since there are, like, four items and there are four of us. Like, maybe, like, each one of us, like, focuses deeply on, like, one of those four things and then just comes back with, like, one or two specific, like, policy ideas or,

like Yeah.

Things that Yeah.

These are the four they are the four partners. Yeah. Somehow, I'm okay with that. I'm doing distribute the notes and all these things, but I think

Or I think it's, like, more than distributed load. Like, I think there's, like, good value in just having, like, one person focusing

on one thing. On the Yeah. Forecast idea on this one. Right?

So, like, I guess, like, for example or is this part of, like, future agenda setting? I'm not sure.

Yeah. But We can we can discuss in the future. Maybe let's talk those people, we can make it as a take it to the future agenda how we'll handle

it. Alright. Yeah.

Let's just agree on that. Like, I think the four areas I mean, in these four areas, one is basically being an instrumentation for the department. Second part is the recruitment, and and, you I'm giving them, you know, how we can help them more, right, to take some offloads. And then the case follow-up and stuff, that is one aspects of it and the labor and wash program. They are the four side. Right? So I will just pick these four things. I'm okay with, you know, this passage and I'll tell you, know, this. I know that. I'm sure you'll give the recommendation on your side.

Take some more time, and we have very specific. Come back with the real complete recommendation. Well, that will be more meaningful. Okay. Commissioner,

Look. Let let's

move with it.

Move that. Right? Then let's, you know, now set it up in the future, think, that we can take it, and we can say that, okay. We for this, you know, the purpose of the this platform, I think we got a idea, and this is a progress has been made. And but I believe that, you know, what we are seeing that we need a little more time and more work. Finish it, and we'll extend it now for a little more time. Is that okay? That's my sense.

And would you like to open up to a public comment now?

Yes. We can have, you know, a public comment. I know that there are public interest on this issue, so, yes, we should.

Alright. So just a reminder, if you'd like to comment on this item, you can fill out a speaker card and hand that in. He will have three minutes. So welcome, Sonali.

Yeah. Thank you, vice chair, for the meeting this time. I remember last time I was here when we decided to do the subcommittee. So happy that you are going to go forward and do some more things with it. Since captain of here, I got some interesting update on my case. So my home was burglarized in March on a Saturday, and people came home. Like, two deputies came home, and they took everything. Nothing happened till Wednesday or Thursday. Like, I went and gave my stuff, and and I want to know why there is so much delay, number one. And then number two is there is no feedback.

And I am fortunate that the deputy or detective who was assigned to my case, he actually called me last time and told me what is going on. But 99% of the time, all the people who are in my neighborhood and are burglarized, they don't have any update. They don't know. And the person who had come here or do it, even their house was burglarized and nothing happened. Right? So and you are doing good work. So I think what we need to understand is what is happening with the cases. Right? Like, for example, if I'm on a project, I have different steps in my project. Right?

I'm a software person. So then we we have something like, okay. These are being looked at. And then now three months have passed, and nothing has happened. So the only thing what I found, and it is very discouraging, is and lot of people have the same opinion. I'm very motivated, so I'm coming to these meetings. Lot of people are very busy, and they are not coming. But the sentiment is the police report, I'm very sorry to say this, but they have already given up. Like, they don't want to go ahead and even look at stuff. Lot of people, like, some of the cops who had come to my my neighbor's house told her, just file insurance claim.

I mean, I understand, but then how are you going to pay for the emotional loss that we are feeling? Right? People when I go inside my house, I still feel, oh, am I going to see the same thing that I saw? Kids are at home. You know, my if my son was at home, the person came, knocked on the door, nobody was there.

Thank god. Right? But if he was in the bathroom, he wouldn't have heard. And so such such things have happened in the past. So the update on my case is basically that the Union City people Union City cops, the the detective had sent images recovered from my ring to everywhere, and the Union City cops actually found the series of robbery, and they they there are, like, five series five places they had.

So the guy who was fired, he is in Arizona, and he's detained as a for illegal status. He's from Colombia, I think. So that guy is there, but they cannot is it Okay. Alright. So I was wondering why is the end of your time.

Fine. Yes. Any other requests?

You want me to build up on?

I'll take care of it. Okay. Thank you.

And then before we move on, do we have any final comments from the commission?

So I have a comment. Are we going to have go through the action items that you sent us in the email, Martha? So for example, the how many cases were solved in '22, 2023? You sent us an email in the action items update. Is it going to be part of one of the presentations?

No. Those action items present in the email as information.

Can we go through the action items?

Yeah. Those are basically task can ask for that report, and that was shared. So

what is the use of having an action item if they're not going through those action item and add updating action items?

The chair. Sorry. This is not Jen that.

Okay.

So if we could please just keep it to the subcommittee. Okay.

Okay.

As a reminder, the the motion to create the subcommittee was, motion to create the sub public safety subcommittee for the purpose of investigating the needs of the sheriff's office and examining bottlenecks. So if we could keep discussion of future subcommittee actions within what was voted on in

this file. Yes. So yeah. So then in that case, you know, this particular there's no more public commentary. Only one. Okay. So in that case, we this particular topic, we can assume to be, you know, close discussion for today, and we'll take some more action with next meeting. Okay.

We'll get to that in future agenda session.

Definitely.

So

the next part is the block leader program.

Alright. So the block leader program. This map is available on the city website. It is a basic heat map of where we have block leaders. You will notice there are more block leaders where there tend to be more people.

You can zoom in on this map to try and to see if there's a block leader you. Obviously, to respect everyone's privacy, we do not publish block leaders' actual addresses. So as part of this map, there is a place Pretty sure. There is a block flare, but this is generally the coverage in the city. So this is our kind of underlying ethos for the program.

Original program was created in 02/2011 from a sense that there was a difficulty feeling the sense of community post the terrorism. Originally, the program was in parks and recreation. At one point, it was considered to move to the communications team. In 2020, it was incorporated into the office of emergency management. At the time, it was city manager's office and is now Parks and Recreation.

K. So there are three requirements for block leaders to remain part of the program. Those requirements, we've tried to keep them relevant to the program goals, but also not incredibly burdensome to the volunteers. To join the program, we ask that potential volunteers be current Cupertino residents, that they are willing to partner with the local government and the city and act as an information relay both ways, And that as a citizen or as a city program, participants remain nonpolitical and nonpartisan when acting as a Cupertino block leader. There is a one time orientation.

People are welcome to come back if they would like a review, but it's about forty five minutes. There was one scheduled for May. Unfortunately, that was canceled due to low attendance. And there was another scheduled for June. Unfortunately, no one showed up.

Right. So the first requirement is to have a yearly community event. Originally, the requirement was to have a permanent block party, but that did not really work with people's particular communities. In some places, it's not really possible. So if you're living on Rainbow, it's not really practical to shut down Rainbow on one block.

So we expanded that out to a thing where the neighbors get to know their block leader and each other. And I specify that last part because at one point, someone had said, yes. I had a neighborhood event. I went door to door to each person. The goal of the community events is to build that sense of community.

So it's not just one way, but picturing sort of a web or a net. We also encourage block leaders to work together on these events. So this particular national night out event was actually cohosted by three different block leaders that were all working together just because one had more time at this point and another had more time at this point. So it's just easier for them to work together. We have fire come to block parties. We have sheriff's office come to block parties. I go to a lot of block parties because we know that for a lot

of people when they're putting

out the invitation, they wanna have a draw. So it could be, hey. Come listen to the sheriff's office give a a neighbor could watch the or someone from the city is going to do a build a kit exercise with us. Other block leaders have done toy drives right around the holidays. Some meet at coffee shops.

It is anything that the block leader feels is, one, within their capabilities to do, and two, works with their community. And like I said, it's required because it is the most effective way to build that sense of community. The second requirement is to attend at least one program meeting. These are held quarterly. This year, unfortunately, we're only having three.

The January meeting had to be canceled because I had pneumonia and, didn't want to give a bunch of block leaders pneumonia. Past presentation topics included a presentation from the Fire State Council, a representative from the building department to discuss building permits and building inspections. We had our city website applications team discuss the new website and someone from sustainability to come and discuss home electrification. So the goal with these program meetings is to give block leaders information about things that are happening in the city, happening in the area, so that they can be a resource for their neighbors as a person to come to of, hey, I heard the city was doing x y z, or the other way, pushing that information out of, hey, I know you, next door neighbor, are remodeling your home. I just heard of a building department that x, y, and z.

The final requirement is participation in the REACH goal or in the REACH program. REACH is short for raising emergency awareness of community hazards. The way this works is that when the National Weather Service pushes out an alert reaching a certain level of risk, I will then create a sort of modified situation status report that goes out to all of the OEM volunteers. So that's Block Leaders, Neighborhood Watch, CERT, CARES, and MRC. And we ask them we ask all the volunteers to please pass that information to their neighbors, to their community in the way that best works for them.

You'll hear me say what best works for Locklear a lot because what I might think is the best way to communicate is not necessarily the best way for each different block leader to communicate. When I send out alerts to friends and family about hot weather. I usually send it in a text. We have one block leader who will physically print out the information such as where sandbags can be picked up when they're flooding events. And she prints it out and puts it up in the community space in her building because that's what works best for her.

We also know part of the reason we have this is not everyone find that for other SEC. Not everyone is following the city on Twitter and Instagram. Sorry. X and Instagram. So we want to meet people where they're at, and the block leaders, neighborhood watch, all of our volunteer programs are able to do that much more easily than the city can.

So

there have been some changes since 2022. That date is significant. That's when I was brought on. There was a gap between, the former program coordinator and myself. So there was the move to the office of emergency management.

With that move came a new focus on resilience and preparedness. We're still looking at building a sense of community for the sake of having community. But, you know, in office of emergency management, we're always kind of thinking about resilience, preparedness, response. Another change was the introduction of multiple block leader in the neighborhood. Before, there was only one allowed block leader in their area.

And so in order to make it a little bit easier and based on feedback from block leaders, you can have as many co leaders as you want. We also have the block party grant, so that's up to $300 per year per neighborhood. That is linked to a permitted block party as opposed to any other community event. We also you know, as the whole city has had budget decreases, we also had budget decreases and the creation and implementation of the REACH program. I will say in 2024, there were a 143 registered block leaders, 33 satisfied all three requirements.

So, on June 23, we had a volunteer feedback meeting. As part of that, we also had a survey that closes tomorrow. So next week and going forward, I'll be looking at the results from that, and implementing changes. One changes that we have already made is we are doing a block leader directory that people can opt into. So far, I believe we had 30 sign ups to join that already.

I'll give it a couple more weeks, and then that will go to block leaders, not to the general public so that block leaders can communicate with each other in the methods that they say that they are comfortable with. Right. If we have any commissioner questions?

Go ahead.

Okay. So I I heard that some of these meetings, we are having low attendance or no attendance. Right? Are those meetings are all in person meetings? Can those be extended as hybrid meetings?

So one change that we made was we're having one program meeting a year be virtual. So this past May meeting, which was the fire safe council presentation, that was held virtually.

But not all the meetings can be conducted both in person and the

Part part of the meetings is to give block leaders opportunity to meet each other, which is a little bit more difficult in a virtual setting.

How many total active users? How

many total? 140. 143.

100.

About thirty three hours.

It's satisfied all three.

So the feedback you said, the 07/11 is the last date. Is it specific to the block leaders or even public safety commissioners also can give it?

It's for volunteers.

And and the communication mechanism that you said depends on the block to block a different block, so they can use text message. Somebody email whatever way that block works. Right?

Yep. Whatever works best for them.

And and and maybe the neighbor neighbors participate in the block program. So, basically, somebody call and get to do it now. They need to go they are never good and, you know, have the resilience to participate into

the. And

if not if everyone does not participate, that's okay, or it has to be?

So what we found is, generally it takes most people two to three times before they start opening the door just because a lot of times you hear a knock and you think it's someone's out of something. So it does take time and effort. I have not heard from a single block. No one joined the block group. But best practice is generally to start with the folks on either side of you and maybe across the street and go from there.

And it doesn't restrict, like, how many streets or how many house like that. Right?

No. It is it is what the block leader is comfortable with.

And then and if someone is opts out, that's okay also? Yes. I I clearly see that this can be at least used for some of the communication, and other things and awareness. Getting CT program. People that know a lot of CT programs or the CT tools or the information. So it's gonna be used for each other.

You

have put up a little map saying that shows the blocks that have block leaders. Can you put that up?

Not necessarily the exact blocks that have block leaders, but where generally block leaders are. And where is that on on the website? That should be on the block leader page. I will double check with the It's still there.

This just gives you how many block leaders, but does it so the lose the circle, the diameter of the circle is a block?

No. That's how many block leaders are in that radius. So you can zoom in to about the half mile. No. Sorry. A quarter mile. But we don't have it go all the way down to the street level just because we don't wanna accidentally, you know, have a pin that says, this is where the block there looks. Right? It's kept a little bit vague. There is a place on that map for them to reach out to me and request to be put in contact with their block builder, if there is.

You said that which year started this program? 2001. 2001. And and you said there there is a budget also for meeting unless there's some blocks besides to do a, you know, coffee event or something like that.

So there's the block party grant is limited to block parties that have been permitted by the city. That was on the advisement of the city attorney's office through the liability. But, yes, there is money available for community events.

So if if some block, you said that they can have a meeting with some coffee shop or some park Yes. And the block leader has to go and get the money and spend it?

Mhmm. Okay. So the the block party grant is for a permanent block party. So shutting down the street and having

Oh, so that kind of party. So it's coming from the street and do that. Okay.

Yes.

But if we do

If you meet at a coffee shop, then that is not considered a block party? It is not considered a permitted block party.

Okay.

But it is considered a community event.

Got it. And in those events, those those they're not permanent, you know, block party or the events. The block leader can invite sharing department or someone to, you know, talk about something or raise some confidence on the safety, stability, awareness. They can do that.

So for some blocks, the way that they start is with a neighborhood watch presentation. So that's their community event for the year. There is one neighborhood that I know of that asks someone from the transportation department to come in because they have questions about speed limits. So what what happens is a block player will reach out to me, say, I want to have an event on this date at this place. Can someone from the sheriff's office come?

Can someone from fire? Someone from sustainability, anything like that, can they come? We do need those requests at least a month in advance just to make sure that we can get that request out and answered in time. And this is also the case for National Night Out. But when someone from the sheriff's office, someone from fire goes, they are still on duty at the time of that visit.

So

there is always the possibility that they have to leave early or may not be able to attend at all if there is a call that they have to answer.

Oh, makes sense. And and this this so so you have some regular meetings with the. Yes. And then that gets canceled.

So the quarterly meetings are held. The orientation is the last two working.

Orientation because there was no new block leader?

There were new block leaders, but the first, no one was able to attend that particular day or time. The second, there were RSVPs, but they were on no shows.

From public safety commission, we go and let's say our subcommittee decides that, okay. We want to, you know, use.

You know? So that was that would have to be a different subcommittee because the current subcommittee has its has its narrow focus. So if you wanted to have a subcommittee focused on the block leader program, that would have

to be a new subcommittee. Subcommittee,

you know, it was it the general safety and recommendation. Right? Permits of recommendation. Why to make this general?

Because the current subcommittee is investigating the needs of the sheriff's office and examining bottleneck.

So this can be a need, like, this guy's public.

I'm gonna tell if you have all of the balance is separate. So at this point, you're come back and say, this is an issue. That's what

Let's see what is the information. Okay. I just want to see that how we can use no. Any any public in job. You know?

Other way That's it. Next. Yeah.

That that's gonna be an extra. K. I guess that's Any other comment on this?

Joe, would you like to open to the public comment?

Yes, please.

Do we have any requests for public comment?

We don't have any speaker cards. So if you'd like to speak on this Alright.

No problem. So if we could have any final comments on admissions?

I move that we take a recess until 8PM.

Right. Why don't we just What? No. We

have We have more topics. We have we

have more topics that file department on the. Anyone seconding? Yeah.

Sorry. We have any final comments on the item of the block theater program?

No. I think Okay.

He closed the item. It was the next agenda item.

So before the next agenda, I think the is saying that to take a break. Yeah.

I moved it. I moved it till 8PM. Just four minutes. Five minutes.

This the chair can go ahead and call over call a break.

Yeah. We can come in.

A five minute break?

Five minutes break.

Okay. We'll come back at 08:00.

They'll up the. Give us one minute session. So next next topic is this is the monthly update report from the five department of the new topics. So let's start with the fire district, know, fire much before faster.

K.

I mean, actually, give you the update. We're gonna be updating for for May. So the cover sheet basically has a there was one one incident that was listed as a sig or that was actually some property value or property loss from a a fire, although there were no incidents that we would say have statement of impact on the significance. This was a structure fire that was effectively pot on the stove. Pretty routine thing, but they do actually cause property damage.

So one of the things that, just to be aware of is just about anything that gets to that point where it requires a response and it's a a fire category, there's usually some damage. So one of the things that, maybe I'll I'll put together for later is the tip different types of typical things you might see. So even though they're not significant, they do have an impact. May affect the person, their ability to cook or something for a few days, or it might actually impact them with a a several thousand dollars worth of actual repairs. So, even even the things that don't register as a as a big deal could still have one it could still be a big deal on the small scale. This

was an incident that I couldn't deal with, but not the not the location. Sure.

Sure. So, basically, as the the incident report in the narrative, just described it as there was a report of a structure fire. It came in, from a 911 call. It's, usually, it'll it was reported as a something in the kitchen and that, it was, near the stove. The units they went on scene and then went, arrived.

They found that it was hot on the stove. It did not indicate who corrected the problem. Sometimes those things are left, so the firefighters will get their, turn and see and or cover it. This one did not flash and and create natural flame that that would sustain. But it does scare folks a lot, and it, usually gets them to evacuate the the the building house.

So, this one had a it seemed like it was pretty, pretty small scale. Like I said, it didn't extend into the vent or Yeah. Or the hood, or, like, the cabinetry around. There was no indication of cabinets or or the paint on the walls, so it probably was just was a a a flash. But to the extent of what was documented in in the event and how many units, that it's essentially was something that happened very quickly, was abated very quickly, and then, was basically more of a recovery than cleanup.

That's

why it became

I'm sorry?

That's why it became significant, didn't it? Actually,

it wasn't indicated as significant event, but I saw it. And I thought that it'd be a good opportunity to say that even though it doesn't register as a significant event, and we would typically call that something, you know, maybe with, 5 to $10,000 or some other kind of impact, say that was something that was noteworthy. But nothing registered this month's report, but I just saw it as a moment as a as an opportunity to talk about, even small things potentially having an impact. Maybe provide some public education in the future in the fall. So with that, we're gonna report.

The number of incidents per year. So they're really this is a running average over the last year, for the number of incidents, really, at this point last year. You can see in the here for the last five, our numbers and there's typically this this little dip right around now where it's the numbers are still about where we would expect them to be because, like I said, we got back to our pre COVID numbers. And so, with that, really more a function of weather, you know, conditions or other things that might be going on with basically It hasn't been super, super hot, so you, you know, you may not have a whole lot of heat events. Those are things that last year was hotter.

But if you're wondering why this year, it seems lower, Those are the types of things that anecdotally that could affect or drive the a number of our call volume. The number of incidents by month. This is a thirty six month average, and I will say that, really, all it shows is the ebb and the flow of how things roll. If you take a look at this look at every November, for example, you'll see some kinda similarity, but not a whole lot. So I'll be honest with you.

I'm gonna go back and ask him a little bit more about this particular graph because I think that from other than saying, there is a there is essentially this ceiling, and there is this floor. So we can always expect that we will be somewhere within that range, so it implies a range. The next bar chart you see is really the, also a thirty six month average for the time of day. This, once again, to when people are going to work, when they're getting on the roads, and then when they're getting home. You'll see that that, that rise and then that dip.

One of the other things that's baked in here is the number of calls. Sometimes more than one unit. So if, the number of incidents is, really more a function of how many units are on rolling. And so those bigger, those bigger events would would actually indicate the or they would push the numbers up.

And

then the the, incidents by type. This one actually is pretty typical for us. These numbers are for Hupertino, so a 100% equals the 353 that you see in the total, of that. The number of incidents for fire type events, 14. So that would include just like the event that I described earlier.

Anything that doesn't basically call, when they call 91911 and they say fire or smoke, it'll come in as a fire response or anything. They will further classify it. If it turns out to be just smoke that was lingering in the area or report on conditions, then that would end up changing the actual designation and what it was. So these are are, events or incidents that had that had some kind of smoker or or at least a fire some size, but none of them, really rose to the level where they were considered a a working structure fire.

What is service category?

Service? Service would be pipe broke and your, bathroom's flooding. It could be, there's a a condition or other

Oh, bathroom flooding was also a

It could be a service call. I'm sorry. Or did you ask service?

I'm sorry.

Yes. Service.

Yeah. So service call, basically, is you're saying, hey. I need help. And it could be un it's just essentially unclassified. So it doesn't fall into EMS. It doesn't fall into a hazardous condition. It's not a fire. It's just one of those things.

So They

don't call them. They call 911?

Well, we will, we'll go out, and we'll stop the whatever it is that's causing the big the big, problem, and that would be the thing. Like, the water's just running. So a a plumber wouldn't respond in four or five minutes Mhmm. To come out and just we'll secure it. We'll mitigate whatever it is that's that's, creating the the condition. And these would be those things. Like, if it was gas, then Yep. That's gas. Gas is Yeah. So so these would be things like, I think that, if if, you smelled an odor Mhmm.

And you just said there's something in the neighborhood right now, that would essentially be invest, like, either a smoke investigation or odor investigation. That would be classified as a service. So it's really essentially us just looking into something for you.

Through the chair, if we could hold clarifying questions until after the

Sure. Sorry.

I was getting engaged. I like data. So we'll move to the next page. I'm gonna focus on this one for a little bit because this one actually tracks back to the type of things that you, were asking. So on the the top level for Paul, where you see, those are fire events.

So when we get a 911 call and then the ring down comes in for a fire event, I got smoke in my bathroom or at my kitchen's on fire. Those are the types of calls that come in on the fire event, and you'll see so call processing time is the time that a person initiates the call to the dispatch center. The dispatch center starts taking information in, and that full duration of the time that it actually takes is the time that's indicated here. There's an overlap because at a certain point, they'll make a decision to dispatch the, closest unit and the right number of units. So with that, you see the, there'll be an overlap with the turnout time.

So the turnout time is the time that in the firehouse when the bell hits and they say structure fire at one, two, three, but At that point, that's when the clock starts for the turnout time. And then, when the wheels start rolling, on the rigs, then at that point, that's where that that that interval won't be. During that time, that's where they'll put on their turnouts or they'll kinda strip away or even make their way to the rig first. And then and then there's a you have to have all your gear on before you can get in and put on and you have to be seatbelted in. So, one of the big changes from way back when, where you just jump on that tailboard.

But, for for us, the turnout time, call processing time could actually overlap. The turnout time is all in the firehouse. And then the total reflex time is that time until we actually have the first unit on scene. Then you'll see that, we now encounter the urban and the rural. So for the urban, an urban area is basically anything any neighborhood or area that has, more, more than a thousand people per square mile.

Here in these areas, a 100% urban. As you get to the rural areas, just like it sounds, they're further away. So your your times are gonna be extended, and you'll see the difference here as you have 07:25 and 10:10, I mean, for fire calls. For EMS calls, which is, once again, a majority of what we have, you'll see that the turnout time a little bit shorter. That's because they're not putting on turnouts, but they do have ELs here they have to put on.

So it's a it's kind of a smaller scale, but there's for there's something that has to go up top, something that typically you'll have to have, for, you know, your foot gear, maybe, something that, might be for protection for a respiratory and a potential risk on a call. So those types of things have to be, donned and then in the rigging mode. So, and then you'll see that the actual, urban and rural, reflex times are typically a little bit faster than AMS. And that's part of it is cute because it's cumulative. So you see that time where the the the call processing time, the call gets dispatched.

So you're saying, I have a, I have a headache or I have, I have chest pain. Those dispatches happen very, very quickly, and so we're rolling in that that overlap of time. And this is essentially what we would call the response time continuum. There are different segments of it. If, if you were paying attention to what it is, like, if you wanted to understand better what kind of impact is a project happening having in an area, or how is the, how are the response times, affected?

These are the these are the metrics to look for because you can tell that, was it the crews? Was it call processing? Or was it their ability to travel from a to b? You can also take into account when a, a crew arrives somewhere if they actually how long does it take them to get to the patient? So there are a lot of different metrics that you can actually use in order to measure.

Some of them are very relevant for this area, especially when you're taking into consideration, construction projects or, festivals or other types of things. But for us, that's that's how to best understand it. Specific questions that we can get into if you wish, and I'll move on to this by unit. You have, in Cupertino, we're we're we're pretty lucky. We have three primary stations that that serve Cupertino.

The density here is is a lot higher. So engine seventy one, truck seventy one are coming out of the same house. Engine seventy seven and yeah. Basically, engine seventy two and hazmat seventy two. Those are those are companies, and you'll see that the number of of calls up top, the 1551, the engines are the primary unit. They will go to most calls, and they'll be dispatched because they're the ones that are EMS, fire response. They pretty much do everything, Rescues, anything on the freeways. And below that is the average response time. That was the number that I I Mhmm. I mentioned.

So 04:51 is a a pretty fast response time in comparison to a lot. I it has a lot to do with the density of of fire resources that we have here. And, as you can see, the only thing that you don't get out of this report, if you go to the next page, if you look at the call distribution on the map, you'll mass calls as they think our area, the location, and the proximity to the stations. You'll see that they basically made thoroughfares. You'll have your your service calls, which could include wires down or other types of things as well.

So, this kinda gives you an idea of kind of where it's happening. And then if you look at seventy nine near the bottom, that would be a company that's not representative of this report, but they do get pulled in. So a structure response will always get an multiple engines coming in. So anything coming into, like, seventy one's area, it could potentially pull 79, 77, and 72 in. I will take any questions if you wish. And

Sure. Thanks.

And the report. Pretty posturing. Sure.

One is very interesting to see that the you know, about 83% is Medicare than the others cost. Right? But it is happening in the daytime, that nine to five. How that, you know, sickness increase itself, the medical call increases during the daytime? I mean, is it Right. I don't know. Yeah.

So so the question is the frequency of calls happening during the daytime or the

Yeah.

Yeah. It's because we bump into things mostly, either while you're walking, running, playing, working, or driving. And it's the roads essentially that have a lot to do. So an EMS call, like, an a vehicle accident is caused. Yeah.

There's a without a person who, we would, anybody that couldn't get out of the vehicle themselves would transition that going for a rescue. But for the most part, most vehicles have that condition, and so they stay, they'll they'll stay a the, an EMS call via accident subcategories of EMS, and it is primarily the thing that we see. And it's just because those are the waking hours. People that call at night for EMS are usually pretty sick.

They're pretty sick. Yeah. It. So these are different kind of it's not, like, a pretty sick seasonal view. And the other question, I've had the total reflects time. It is basically when the fire depart reaches there. No. Is that the? Yeah.

And so that's actually number five. For, five, c, d, and e are definitions for the actual, reflex times.

Sorry. I didn't

catch first page. Oh, I'm sorry. So on the first page of the actual report, which is in the part of the packet. So it measures the time from initiation of the 911 call to the fire operator's right, and one more

question I have is the the training for the for that number that you are showing over there that reflects all the stuff. What is that training? Is that training is going better or it's moving or it's because

Oh, the trends. Well, if you look at the one, the the the number of instance by month

But not this one. The next page. Page. I think next slide. Yeah. Here. These numbers are you know, what is the trend here?

So you'll I've noticed that as I've been reporting out, our numbers are staying pretty consistent. There hasn't been a whole lot of things that have changed in terms of, like, what it is like, so that April, I I haven't seen us we're we're we're hovering below five, typically. And that number right there, as far as the the reflex time, the the variable that changes so the traffic's been about the same. And the call processing time, although there might have been a slight change, it hasn't been a huge change. Okay.

Because if they have a protocol that they follow, the triggers are pretty well practiced. We did change the CAT system a little bit ago, so you probably see a change that occurred, but that would have made response time a little bit better. And then the turnout time has been fairly consistent. The firefighters typically will don their equipment up in about the same amount of time at the firehouse. So we but it is the one thing that changes the most.

It has the most. So if a station were to have some kind of work being done and there was a different route from, some some of the living spaces, that could actually affect the response times a little bit on the turnout. If there's road work being done, if you're gonna go from 71 to Apple Campus, you might actually see because of construction in that in that path

Mhmm.

You might see a slight delay as well. So those are the types of things that would affect response times, but nothing that has affected it to the extent that it's created some kind of of concern right now.

So And and you mapped a lot of bots outside city areas. So we respond to that also?

So we, in some areas, have an automatic aid or so if you look south

Yeah.

Those are all part of the fire district. So Oh. We they're they're actually part of the county fire resources. Three engines or three count three three stations would not be enough to to serve Cupertino.

So we

How about the budget work? The city the city pays for this money, or does it come to leverage by this?

So this so Cupertino was actually part of the fire district, and the funds come through basically, they come through to to the district, through different means. I'd have to go into the way it's funded is the dollars just come through as part of district funds as opposed to contract funds. So we have, there's a lot of information that's on on our actual website. But it's it's cumulative resources that allow us to put what we call an effective response team together that can go in and actually put out a fire. So it would be for large grass fires and others.

So this is typical in the way that that's why when station locations are established, a lot of times they'll take a look at heat maps or some other means of of figuring out where the best place for a station to go is. And you would for example, you see that cluster around 71? Anytime 71 is occupied, somebody from further out has to come in. So that's why we create this grid. What this doesn't show is anybody that we may have an auto agreement with.

So there are, with San Jose on Rainbow Drive, actually, Station 15. San Jose for Station 15. So there's this little pocket. It's actually San Jose San Jose and, we run, into each other's areas all the time because we happen to be the closest dispatch or the closest unit to dispatch. So that's actually part of, the the dispatch protocols that we use.

But, I'm not sure if that answered your question, but it's through mutual aid agreements, auto aid agreements, and this cooperation, if it's agency to agency. But within the fire district, we have 19 stations now. Any one of those would be available as a resource if something was going on in Cooper, you know, and it required it. Oh, no. Just don't understand.

So the shared business.

Oh, yeah. No. They're they're all everything everything in the fire district is is potentially available for Cooper King.

The other thing is, you know, that Cooper King has a lot of, you know, hilly, you know, neighborhood. Do we have helicopter and those kind of stuff, you know, to to get fired?

So we do not have a helicopter. Cal Fire is the one that actually has that kind of equipment. We have helicopters, dozers, and other things. So none of I'm not aware of any fire department, municipal, or district that has a helicopter in Santa Clara.

Is it that anyone prominent for it? It's

It's Cal Cal

So so you can reverse that?

Yeah. Yeah. Cal Fire is the So we have a regional so the the mutual aid agreement will pull in Cal Fire, at most new areas or will or oh, wait. It depends on, whether the, state responsibility area or

an area that we

call mutual threat zone isn't and in the areas that you're talking about, whether helicopter would be an effective resource, those typically trigger Cal Fire anyway, or we can call.

I I I saw a fortune that I one of the fire incident in San Ramon happening.

I got

the video and the report I was reading. It's basically because the helicopter, they said, basically, the hilly hilly houses, middle houses, common houses in San Ramon and the houses would catch very good.

Yeah. And that's and that's actually how most of those fires are handled. They they will incorporate air support, and that is coordinated through the incident commander. And when we need something, we we basically call for it.

So we have the access to the resource if we need.

We do. Yeah.

And my last question on this thing, the fire hydrants of the property, you know, that the fire department depends on when you go and get the water from Do we have regular checks on that? I mean, do you know that they have water and their regular, you know, is there? We

do. We do. So, typically or every year, we have our our fire hydrant. Basically, their flows their their, functional, like, they're not actually flow test to get how many gallons can you get out of it, but they're flow test to make sure that they're operating properly. And then, we have we have two efforts, one in the, in the fall or late year, and then we clean up for, anything that wasn't completed or we mop up anything that wasn't completed.

So we get through every fire hydrant, every year, and we work with the water purveyors. We have a number of different water purveyors that we work with. So if any are found to be out of service, damaged, or needing any kind of maintenance, it could and they'll be designated, and triaged as, if it's out of service, then it's handled with, higher priority. And, usually, we're seeing those handled within about two to two to three weeks. It is what we typically see for hydrant that's out of service. And then, it goes into our system and identified as a hydrant that's not available for our, fire group.